Manager's assistant/administrative assistant jobs in Deerfield Beach, FL

Job Description Title: Executive Administrative Assistant About the Company At BMG Money, our mission is to provide access to affordable and responsible credit for underserved consumers facing unexpected expenses. We all share one vision- Redefining lending through technology, where underserved individuals can thrive financially through forward-thinking, responsible, and innovative financial solutions. Job Summary We are hiring an Executive Administrative Assistant who will be managing time, priorities, relationships, and day-to-day execution for members of the Executive Team. This role goes far beyond scheduling. The ideal candidate drives clarity across the organization, and ensures every minute of the day aligns with strategic priorities. They operate with calm discipline, absolute discretion, and a deep understanding of how high-performance executives function. This person will own the team's calendar, workflow, information flow, and daily structure with the objective of maximizing impact, reducing friction, and enabling consistently strong execution. Key Responsibilities Fully own and manage the Executive team's calendar, serving as the gatekeeper for all internal and external commitments. Evaluate and prioritize requests based on business value, urgency, relationships, and strategic importance. Proactively design the daily and weekly schedule to balance meetings, focus time, decision windows, travel, communication, and personal commitments. Anticipate conflicts and resolve them independently with minimal disruption. Build and maintain a consistent executive operating rhythm including prep documents, briefing notes, meeting packets, follow-ups, and debriefs. Ensure the team enters every meeting fully prepared with context, decisions required, and materials organized. Track all action items, deadlines, and commitments across functions, ensuring execution without requiring reminders. Maintain a real-time pulse on priorities, shifting agendas and reorganizing the day as needs evolve. Coordinate personal and professional logistics to maintain a seamless daily experience. Support travel, events, household coordination, scheduling, and other needs that ensure an organized and friction-free daily flow, acknowledging that personal and professional demands often intersect and must be managed together to maintain continuity. Maintain strict confidentiality and boundary management across all matters. Serve as a trusted liaison between the senior leaders, board members, partners, and external stakeholders. Draft, refine, and send communications on the team's behalf with precision and professionalism. Ensure clarity in communication flow so the team is continuously informed of risks, deadlines, issues, and decisions requiring attention. Organize and manage information, documents, and knowledge systems for quick access and efficient decision-making. Prepare summaries, talking points, briefing notes, follow-ups, and structured updates before and after all key meetings. Identify conflicts, risks, or dependencies early and elevate them with clear recommendations. Build and maintain the team's task management system, ensuring alignment with strategic goals. Follow up with leaders across the organization to close loops and drive accountability. Keep schedules and priorities aligned with board deadlines, operating cadences, and strategic initiatives. Qualifications 3+ years supporting C-suite executives in high-velocity, high-expectation environments. Demonstrated ability to manage complex calendars and competing priorities with near-zero error tolerance. Strong strategic judgment, ability to anticipate needs, and comfort making decisions independently. Exceptional written and verbal communication skills. High emotional intelligence with the ability to manage relationships at all levels, including board members. Experience navigating sensitive information with absolute discretion. Mastery of time management, organization systems, productivity tools, and communication platforms.

Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Experience- 3-5 Years Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: Providing high-level executive administrative support to a Senior Executive and their team Calendar management and appointment scheduling Coordinating travel arrangements and being available to travel as needed Coordinating special events Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands Assisting with special projects Plan, coordinate, and prepare materials for meetings Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: Bachelor's degree Strong communication and interpersonal skills Prior experience supporting C-suite Executive and their team required. Proven ability to work under pressure while maintaining a positive team attitude. Ability to work in a fast-paced environment with competing deadlines and changing priorities Ability to manage complex calendars and travel arrangements. Excellent computer skills Will require some travel

Department Administration Employment Type Full Time Location West Palm Beach, FL Workplace type Onsite Reporting To Chris Simoes Key Responsibilities Skills, Knowledge and Expertise About Rangeline Group Rangeline Pipeline Services provides pipeline solutions such as Line Stops, Tapping, Valve Insertion, but foremost they are known as the Concrete Pipe Specialty Team. This team of experts specializes in all aspects of concrete pressure pipe, and they have the ability to repair or replace the pipelines without interrupting the flow which helps minimize disruption to the daily life of communities, businesses and municipalities. Rangeline Pipeline Services also has a complete line of materials for concrete pipe and offers full turnkey services nationwide and 24-hr emergency services. Call Rangeline Pipeline Services today for your pipeline installation and repairs, 1-888-PCCP-HLP.

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.

Plum Market is thrilled to announce the upcoming opening of our newest location in Palm Beach Gardens, Florida, scheduled for early 2026. This highly anticipated store will bring Plum Market's signature offering of fresh, locally sourced, and thoughtfully curated natural and organic foods to the vibrant Palm Beach community. Guests can look forward to a full-service experience featuring chef-crafted prepared foods, premium grocery selections, and exceptional hospitality in a welcoming, elevated environment that reflects the best of the Plum Market brand. Join the Plum Market Team - Where Passion Meets Opportunity! Plum Market is a fast-growing leader in the Grocery, Food & Beverage Retail industry. We are dedicated to offering the finest selections of All Natural, Organic, Local, and Specialty Grocery items while delivering an exceptional experience to our Customers. At Plum Market, our Team Members are at the heart of everything we do . We are passionate about high-quality food, beverages, and grocery essentials, helping our Customers lead a better lifestyle. Our priority is creating a welcoming environment that supports both our Customers and our Team Members. Our Retail Grocery Stores reflect the diverse communities we serve . From our dedicated Team Members and valued Customers to our local vendors and thoughtfully curated product selection, we take pride in fostering an inclusive and thriving culture. If you share our enthusiasm, we'd love for you to apply and discover how you can be part of our team! Why Work at Plum Market? Flexible Scheduling - Full-time and part-time positions available with a variety of retail shifts to support work-life balance. Grow Your Passion - Learn about great food while advancing your skills and knowledge. Comprehensive Training - We invest in our Team Members with exceptional training programs. Competitive Holiday Pay - Earn time and a half for working on five federally recognized holidays: New Year's Day, Memorial Day, Fourth of July, Labor Day, and Thanksgiving. Career Growth Opportunities - As a growing company, we provide promotional pathways, so you can grow with us! Comprehensive Benefits Package - Medical, dental, and vision coverage for you and your family. 401(k) with Company Match - Available after just six months. Team Member Discounts - Enjoy 20% off grocery purchases and 50% off Team Member meals. Plum Market is more than just a workplace - it's a desirable and rewarding environment where your contributions matter. Employment is contingent upon a successful background check. Ready to be part of something special? Apply today! Description: The Wine, Beer & Liquor Assistant Team Leader supports the overall operations, sales performance, and team leadership of the department. This role partners with the Team Leader to ensure exceptional Guest Service, strong vendor relationships, in-stock excellence, merchandising integrity, and margin achievement across the wine, beer, and liquor categories. The Assistant Team Leader also supports the training and development of department Team Members and helps maintain a culture of hospitality, accountability, and growth. Who you are: You are passionate about wine, beer, and liquor, and enjoy sharing your product knowledge with Guests and Team Members. You are a supportive leader who thrives in a fast-paced retail environment. You are detail-oriented, organized, and driven by achieving results. You collaborate well across departments and communicate with clarity and respect. You are committed to developing others and lead by example. You value inclusion and contribute to a positive, welcoming team culture. You're motivated to improve, innovate, and grow personally and professionally. What you will bring: Prior retail, beverage industry, or hospitality leadership experience. Experience supporting or managing category buyers or product lines. Knowledge of product selection, inventory management, margin, and merchandising standards. Ability to coach others and deliver consistent, timely feedback. Comfort working with store financials, labor budgets, and performance targets. Proficiency in Microsoft Office Suite (Excel, Outlook, Word). Excellent verbal and written communication skills. Flexibility to work a variety of retail shifts, including nights, weekends, and holidays. Physical ability to stand and walk for up to 4 hours without a break. Ability to bend and stoop to grasp objects, climb ladders, lift up to 50 lbs. unassisted, and push/pull carts weighing up to 100 lbs. unassisted. What you will do: Support the Team Leader in managing all aspects of department performance. Help oversee wine, beer, and liquor category execution, including purchasing, merchandising, and pricing integrity. Collaborate with department Buyers to ensure optimal stock levels without overstocking. Train, coach, and develop Team Members to deliver best-in-class Guest Service and department execution. Assist with scheduling, labor management, and margin performance tracking. Uphold safety, sanitation, and compliance standards at all times. Support seasonal resets, display changes, and promotions with a high level of execution. Step in as acting department leader when needed. Foster open communication and teamwork across the department and with Store Leadership. Uphold all Plum Market policies, procedures, and standard operating practices.

Job Description Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401 Powered by JazzHR SvbQZoUQNT

Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401

Job DescriptionDescription: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements: Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

As an Administrative Assistant, you'll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Your Responsibilities: * Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires. * Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner. * Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager's review and approval. * Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk. * Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. * Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. * Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. * Sets up meetings for Board Approval process. * Keeps packages updated with new memos and policies as required. * Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). * Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons. * Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. * Follows safety procedures and maintains a safe work environment. * Other duties as required. Skills & Qualifications: * Associates degree with concentration in business preferred, or equivalent combination of education and experience. * Three (3) to Five (5) plus years of related work experience. * Computer literacy: Intermediate proficiency in Microsoft Windows software. * Must possess strong administrative background. * Strong working knowledge of customer service principles and practices. * Excellent interpersonal, office management and communications skills. * Self-starter with excellent communication, interpersonal and customer service and telephone skills. Physical Requirements: * Physical demands include ability to lift up to 50 lbs. * Standing, sitting, walking and occasional climbing. * Required to work at a personal computer for extended periods of time. * Talking on the phone for extended periods of time. * Ability to detect auditory and/or visual emergency alarms. * Ability to work extended/flexible hours, weekend, and attend Board meetings as required. * Driving when necessary. Supervisory Responsibilities * No supervisory responsibilities Additional Information * Schedule: Tuesday through Saturday 7-3P What We Offer: As a full-time non- exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $ 22 Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

A re you a hospitality professional with experience and love for hospitality and genuinely exceeding expectations? Would you like to further your hospitality career in an upscale resort environment with breathtaking views? If so, please read on! Fisher Island Club is looking to hire a full-time Operations Administrative Assistant. This position has a competitive wage , depending on experience. All eligible full-time regular employees are also offered great benefits , including medical, dental, vision, a 401 (k) retirement savings plan, holiday pay, vacation time, paid time off (PTO), short-term disability, life insurance, AD&D, free parking, and free meals . If this sounds like the right opportunity for you to dive deeper into the hospitality industry, consider applying to join our exceptional team today! ABOUT FISHER ISLAND CLUB HOTEL & RESORT Accessible only by ferryboat or private yacht, our boutique property is comprised of a collection of just 15 graciously appointed historic and reimagined cottages, villas, and guesthouse suites that surround the now-iconic limestone and marble Vanderbilt Mansion mere steps from the beach, pool, spa, restaurants, and marina. Our private membership-only club boasts a beach club with one of the country's only genuinely secluded beaches, a 15-room all-suite luxury hotel, an award-winning championship golf course, 17 tennis courts, 4 pickleball courts, two deep-water marinas, a variety of casual and formal dining venues, a spa, a salon, a fitness center, the Vanderbilt Theater, an aviary with over a dozen exotic birds, and an observatory for stargazing. No other Miami resort or hotel offers the type of world-class luxury and 5-star level of service that we do. It is the superior service and attention to detail that our staff provides to our residents, members, and hotel guests that distinguishes us from other private clubs. That's why we consider the health and well-being of our staff members to be one of our highest priorities. In addition to competitive wages , we are pleased to offer a variety of excellent benefits and career growth opportunities. Summary Administers and supports all business strategies. Supports the Vice President of Operations with other additional projects as needed. Proactively communicates and collaborates with external and internal customers to coordinate information needs and operational requirements. Engages simultaneously in multiple initiatives and will monitor the progress. Collaborates with all Operational Managers and Directors as necessary. Duties and Responsibilities Maintain the confidentiality of the company's materials and information. Provide accurate verbal and written translation as and when needed in dealing with various situations with employees, members, vendors, and suppliers. Manages the Birchstreet Accounting function, Purchase Orders, and Invoices. Order supplies and maintain inventory of necessary office/operating supplies. Address guests and members service needs in a professional, positive, and timely manner. Answer telephones using appropriate etiquette, within 3 rings, with a smile in one's voice, using the name, transferring calls to appropriate person/department, and requesting permission before placing the caller on hold, taking, and relaying messages. Record-distribute Meeting Minutes for the Operations Team Meetings. Attend scheduled meetings as needed. Prepare and review written documents, including proofreading and editing written information to ensure accuracy and completeness. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Maintain and organize in a professional manner, personal workspace, and shared department, spaces such as fax, copy and supply rooms. Coordinate departmental and management team meetings. Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required. Assist with payroll management. Handle sensitive issues with employees, guests, and members with tact, respect, diplomacy, and confidentiality. Coordinate incoming and outgoing mail (including express services). Assist other departments wherever necessary and maintain good working relationships. Notifies appropriate individuals promptly and fully of problems and/or unusual matters of significance. Perform other job-related functions as assigned. Minimum Qualifications High School Diploma or equivalent (GED) High School Diploma or equivalent and two years of direct experience in food and beverage and or hotel/resort operation. Experience in and knowledge of general aspects of hotel or Club operations. Must have a valid Driver's License Must be proficient with Windows, Microsoft Outlook, Word, Excel, and Publisher Maintain strict confidentiality on all matters. Knowledge, skills, and abilities : Excellent communication skills both oral and written. Commitment to delivering high levels of customer service. Excellent grooming standards Flexibility to respond to a range of different work situations. High level of attention to details Working knowledge of culinary, bar, and restaurant service practices, purchasing systems, records, and operational procedures. Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. Knowledge of or ability to learn POS systems. Excellent time management and organizational skills to monitor and maintain project milestones and progress. Ability to organize and complete work in accordance with established timelines. Ability to work well under pressure, handle multiple projects and shift priorities based on business demands. Interpersonal communication skills to work effectively with peers and superiors. Verbal and written communication skills to interact professionally with a diverse group, of executives, managers, and subject matter experts. Ability to communicate information tactfully. Ability to maintain confidential proprietary company information. Experience communicating, training, and managing multi-lingual staff. Instill a guest service “can-do” attitude in all employees. Attributes Positive attitude Proactive, Team Player, Problem Solver Passionate about hospitality and customer service driven. Must have a professional appearance and good hygiene. Respect for all co-workers and guests. Pride in your work by creating positive energy, excitement, and fun. Demonstrate positive behavior, smiling, being polite and courteous. Able to develop a camaraderie with team members. Working Conditions Work is performed in an office environment; will require some outdoor activity. Ability to work under pressure and handle stress. Flexibility in working weekends, holidays and/or special events as needed. Physical Demands: Must be able to reach, bend, stoop, stand, and lift up to 25 pounds. Must be able to sit for prolonged periods of time. Must be able to stand for prolonged periods of time. Equal employment opportunity Drug free workplace

Part-Time Administrative/Personal Assistant Job Description: Part-Time Administrative/Personal Assistant Company: Palm Health Resources About Us: Palm Health Resources is a leading healthcare recruitment and staffing firm dedicated to connecting talented healthcare professionals with top-tier organizations nationwide. We are seeking a highly organized and proactive Part-Time Administrative/Personal Assistant to support our leadership team in managing daily administrative tasks and personal responsibilities. Position Summary: The Part-Time Administrative/Personal Assistant will provide direct support to the leadership team, ensuring efficient operation of administrative processes and handling personal tasks as needed. The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities in a fast-paced environment. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, and coordinate appointments. Organize and maintain files, records, and correspondence. Prepare and edit documents, reports, and presentations. Handle incoming and outgoing communications, including emails and phone calls. Personal Assistance: Assist CEO with personal errands and tasks, including managing travel arrangements, appointments, and reservations. Manage personal AR tasks for CEO. Coordinate household services or maintenance as needed. Handle miscellaneous personal projects and tasks. Office Management: Maintain office supplies and ensure the workspace is organized and functional. Support event planning or coordination of company meetings and team activities. General Support: Conduct research, gather information, and compile data for projects. Handle ad-hoc tasks and provide proactive solutions to streamline operations. Qualifications: Proven experience as an administrative or personal assistant. Excellent organizational and time-management skills. Strong written and verbal communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office technology. Ability to maintain confidentiality and exercise discretion. Proactive and resourceful with a positive, can-do attitude. Availability to work 15-20 hours per week with flexibility to accommodate varying schedules. What We Offer: Competitive hourly rate.$15-20 per hour Flexible work schedule to balance professional and personal commitments. Opportunity to work with a dynamic and supportive team. Potential for growth within the company. How to Apply: If you are organized, proactive, and eager to contribute to a growing team, we encourage you to apply! Please submit your resume and a brief cover letter outlining your experience to [Insert Application Email or Portal Link]. Palm Health Resources is an equal opportunity employer.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Job Title: Executive Personal Assistant to CSO Department: Administration Reports to: CSO DreamFields is one of the top five cannabis companies in the industry through our leading #1 pre-roll brand, Jeeter. We are passionate about producing world-class marketing, high-quality, innovative products, delivering exceptional customer experiences, operating cutting-edge processes, and fostering an amazing company culture and thriving work environment. With over 1,500 employees, we are proud to be one of the most loved employers in the industry. As one of the fastest-growing companies in the cannabis industry, DreamFields continues to experience exponential growth and is aggressively expanding nationally into all legalized cannabis states in the USA. Job Summary: The Executive Personal Assistant to the CSO is a pivotal role responsible for managing the day-to-day administrative and personal needs of the CSO. This position ensures seamless coordination of schedules, communications, and tasks to support the executive in leading a fast-growing cannabis company. The role involves managing complex calendars, organizing travel arrangements, preparing high-level meeting materials, and acting as a liaison with internal and external stakeholders. This position requires a high degree of professionalism, confidentiality, and the ability to thrive in a dynamic and fast-paced environment. Key Responsibilities: Provide direct support to the CSO, assisting with all aspects of daily business tasks. Act as a liaison between the CSO and internal/external parties. Manage complex calendars and schedules. Maintain and refine internal processes to improve workflows. Oversee expense management and reporting. Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting. Provide administrative support for inter-departmental projects and events. Oversee high-priority project management tasks. Manage multiple lines of incoming and outgoing communication. Coordinate travel arrangements, itineraries, and related logistics. Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel. Complete personal tasks as directed. Required Skills/Abilities: Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities. Ability to multitask effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana). Maintain a professional appearance and demeanor at all times. Demonstrated commitment to confidentiality and discretion. Education and Experience: Minimum of 3 years of experience in a similar role. Bachelor's degree preferred but may be supplemented with relevant work experience. Physical Requirements: Ability to commute regularly to Miami. Availability to travel to other cities/states as needed. Reliable transportation is essential. EEOC: DreamFields is proud to be an equal opportunity workplace. We are committed to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. All candidates must be willing to submit to a background check to be considered for the position.

We are seeking a highly organized and detail-oriented Executive Assistant/Special Projects Coordinator supporting an Executive and their team engaged in Government Affairs and Public Relations. The Executive Assistant/Special Projects Coordinator performs the following essential functions: Providing high-level executive administrative support to a Senior Executive and their team Calendar management and appointment scheduling Coordinating travel arrangements and being available to travel as needed Coordinating special events Develop local regional contacts and surrogates to create partnerships with Florida government officials (tours, town halls, press conferences, speaking opportunities) Scheduling meetings with newly elected Florida members and leadership in targeted committees on State/Federal level Identify through trend tracking opportunities, trends, and innovations in Florida's workforce and talent pipeline to remain current with talent and workforce demands Assisting with special projects Plan, coordinate, and prepare materials for meetings Take meeting minutes, track action items and ensure follow up on deliverables EDUCATION, EXPERIENCE AND TRAINING: Bachelor's degree Strong communication and interpersonal skills Prior experience supporting C-suite Executive and their team required. Proven ability to work under pressure while maintaining a positive team attitude. Ability to work in a fast-paced environment with competing deadlines and changing priorities Ability to manage complex calendars and travel arrangements. Excellent computer skills Will require some travel

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Are you a hospitality professional with experience and love for hospitality and genuinely exceeding expectations? Would you like to further your hospitality career in an upscale resort environment with breathtaking views? If so, please read on! Fisher Island Club is looking to hire a full-time Operations Administrative Assistant. This position has a competitive wage, depending on experience. All eligible full-time regular employees are also offered great benefits, including medical, dental, vision, a 401 (k) retirement savings plan, holiday pay, vacation time, paid time off (PTO), short-term disability, life insurance, AD&D, free parking, and free meals. If this sounds like the right opportunity for you to dive deeper into the hospitality industry, consider applying to join our exceptional team today! ABOUT FISHER ISLAND CLUB HOTEL & RESORT Accessible only by ferryboat or private yacht, our boutique property is comprised of a collection of just 15 graciously appointed historic and reimagined cottages, villas, and guesthouse suites that surround the now-iconic limestone and marble Vanderbilt Mansion mere steps from the beach, pool, spa, restaurants, and marina. Our private membership-only club boasts a beach club with one of the country's only genuinely secluded beaches, a 15-room all-suite luxury hotel, an award-winning championship golf course, 17 tennis courts, 4 pickleball courts, two deep-water marinas, a variety of casual and formal dining venues, a spa, a salon, a fitness center, the Vanderbilt Theater, an aviary with over a dozen exotic birds, and an observatory for stargazing. No other Miami resort or hotel offers the type of world-class luxury and 5-star level of service that we do. It is the superior service and attention to detail that our staff provides to our residents, members, and hotel guests that distinguishes us from other private clubs. That's why we consider the health and well-being of our staff members to be one of our highest priorities. In addition to competitive wages, we are pleased to offer a variety of excellent benefits and career growth opportunities. Summary Administers and supports all business strategies. Supports the Vice President of Operations with other additional projects as needed. Proactively communicates and collaborates with external and internal customers to coordinate information needs and operational requirements. Engages simultaneously in multiple initiatives and will monitor the progress. Collaborates with all Operational Managers and Directors as necessary. Duties and Responsibilities * Maintain the confidentiality of the company's materials and information. * Provide accurate verbal and written translation as and when needed in dealing with various situations with employees, members, vendors, and suppliers. * Manages the Birchstreet Accounting function, Purchase Orders, and Invoices. * Order supplies and maintain inventory of necessary office/operating supplies. * Address guests and members service needs in a professional, positive, and timely manner. * Answer telephones using appropriate etiquette, within 3 rings, with a smile in one's voice, using the name, transferring calls to appropriate person/department, and requesting permission before placing the caller on hold, taking, and relaying messages. * Record-distribute Meeting Minutes for the Operations Team Meetings. * Attend scheduled meetings as needed. * Prepare and review written documents, including proofreading and editing written information to ensure accuracy and completeness. * Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. * Maintain and organize in a professional manner, personal workspace, and shared department, spaces such as fax, copy and supply rooms. * Coordinate departmental and management team meetings. * Attend training classes to increase knowledge of software programs, company information, time management, or other skills as required. * Assist with payroll management. * Handle sensitive issues with employees, guests, and members with tact, respect, diplomacy, and confidentiality. * Coordinate incoming and outgoing mail (including express services). * Assist other departments wherever necessary and maintain good working relationships. * Notifies appropriate individuals promptly and fully of problems and/or unusual matters of significance. * Perform other job-related functions as assigned. Minimum Qualifications * High School Diploma or equivalent (GED) High School Diploma or equivalent and two years of direct experience in food and beverage and or hotel/resort operation. Experience in and knowledge of general aspects of hotel or Club operations. * Must have a valid Driver's License * Must be proficient with Windows, Microsoft Outlook, Word, Excel, and Publisher * Maintain strict confidentiality on all matters. Knowledge, skills, and abilities: * Excellent communication skills both oral and written. * Commitment to delivering high levels of customer service. * Excellent grooming standards * Flexibility to respond to a range of different work situations. * High level of attention to details * Working knowledge of culinary, bar, and restaurant service practices, purchasing systems, records, and operational procedures. * Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. * Knowledge of or ability to learn POS systems. * Excellent time management and organizational skills to monitor and maintain project milestones and progress. * Ability to organize and complete work in accordance with established timelines. * Ability to work well under pressure, handle multiple projects and shift priorities based on business demands. Interpersonal communication skills to work effectively with peers and superiors. * Verbal and written communication skills to interact professionally with a diverse group, of executives, managers, and subject matter experts. * Ability to communicate information tactfully. * Ability to maintain confidential proprietary company information. * Experience communicating, training, and managing multi-lingual staff. * Instill a guest service "can-do" attitude in all employees. Attributes * Positive attitude * Proactive, Team Player, Problem Solver * Passionate about hospitality and customer service driven. * Must have a professional appearance and good hygiene. * Respect for all co-workers and guests. * Pride in your work by creating positive energy, excitement, and fun. * Demonstrate positive behavior, smiling, being polite and courteous. * Able to develop a camaraderie with team members. Working Conditions * Work is performed in an office environment; will require some outdoor activity. * Ability to work under pressure and handle stress. * Flexibility in working weekends, holidays and/or special events as needed. Physical Demands: * Must be able to reach, bend, stoop, stand, and lift up to 25 pounds. * Must be able to sit for prolonged periods of time. * Must be able to stand for prolonged periods of time. Equal employment opportunity Drug free workplace