Manager's assistant/administrative assistant jobs in Dubuque, IA

The Executive/Personal Assistant (EPA) provides essential personal and professional support to a civically engaged philanthropic founder. In partnership with the Chief of Staff, this role oversees a broad range of administrative, organizational, and household responsibilities. The ideal candidate is self-driven, polished, and discreet, with exceptional organizational abilities and a talent for managing shifting priorities in a fast-moving environment. This position requires supporting the principals with professionalism and care, ensuring their public presence and private affairs are handled seamlessly and thoughtfully. Responsibilities Assist with board compliance, membership renewals, and dues. Maintain accurate CRM data and records. Support basic bookkeeping, including expenses and reconciliations. Prepare reports and manage organized digital and physical files. Troubleshoot technology issues for the Founder and coordinate with IT as needed. Manage personal calendars, schedules, and commitments. Coordinate personal appointments (healthcare, fitness, stylists, etc.). Support personal and family hosting, entertainment, and holiday events. Handle invitations, event registrations, and recurring engagements. Coordinate maintenance, appointments, and updates for the primary residence. Oversee housekeeping schedules and standards. Manages household shopping, purchases, and returns. Track and coordinate special-occasion gifts. Manage holiday card lists, printing, and distribution. Maintain and update personal contact lists. Assist with routine pet care needs. Answer calls and liaise professionally with business contacts, vendors, and personal connections. Collect and route PO Box mail appropriately. Serve as a liaison for immediate family members and support shared activities. Handle sensitive information with absolute discretion. Run personal errands as needed. Ideal Experience Bachelor's degree and 3-5+ years supporting high-net-worth individuals or working in a start-up environment. Experience as an Executive or Personal Assistant, ideally in a family office or private household. Strong organizational and project management skills; able to manage multiple priorities in a complex, fast-moving environment. Excellent verbal and written communication skills with the ability to interact effectively at all levels. Proven ability to build and maintain strong internal and external relationships. Skilled in planning and managing event logistics, with the ability to juggle multiple events at once. High level of discretion, professionalism, and interpersonal maturity. Calm under pressure and comfortable meeting tight deadlines. Proficient in Google Suite, QuickBooks, Microsoft Office, CRM systems, and Apple/Mac devices. Strong proficiency with AI tools (ChatGPT, AI scheduling, research, workflow automation) and able to integrate them into daily work. Self-motivated, detail-oriented, and quick to learn. Access to a vehicle required; must be legally employable in the U.S. #117932 The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.

A leading professional services firm headquartered in Chicago is seeking an Executive Assistant and Office Administrator to provide high-level administrative support to their president and ensure smooth daily operations of the office, including reception. This pivotal role requires a polished, resourceful professional with excellent judgment, organizational finesse, and the ability to manage multiple priorities in a fast-paced environment. THE ROLE: Serve as the primary point of contact for the office, managing phone communications, visitors, and inquiries with professionalism and discretion. Manage a complex executive calendar, including client meetings, internal planning sessions, travel arrangements, and firmwide events. Prepare meeting materials, coordinate logistics, and ensure follow-up on key action items. Draft, proofread, and edit correspondence, reports, and presentations for internal and client-facing purposes. Oversee general office operations including ordering supplies, vendors, and facilities management to ensure a professional, efficient work environment. Support firmwide initiatives, team meetings, and company events, from concept through execution. Track project timelines, coordinate deliverables, and maintain organized documentation. Uphold the highest standards of confidentiality and professionalism in all interactions. YOU: Bachelor's degree preferred but not required. 3+ years of administrative experience supporting senior leaders, ideally within a professional services, consulting, or client-focused environment. Advanced proficiency in Microsoft Office Suite; familiarity with project management or CRM tools is a plus. Exceptional written and verbal communication skills with meticulous attention to detail. Strong sense of ownership, initiative, and follow-through. Ability to balance multiple priorities with poise, discretion, and a service-oriented mindset. This is a 5 day in office role. This firm offers a competitive compensation package and comprehensive benefits, along with a collaborative and high-performing work culture. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Pay from $23 to $27 per hour EAU Holdings Manitowish Waters, WI 54545 Not your average office job - office orchestrator wanted! If you're a meticulous multitasker and excellent communicator, this is the opportunity for you! Join us as an Executive Administrative Assistant to support management of EAU Holdings - the business behind local favorites The Lodge and Spa, The MAC, Smokey's, Dixie's and To the Nines! Better together! This position is on-site, and we are looking for people who share our passion. Position Responsibilities Handle daily tasks including emails and calls, reporting and file management among other administrative duties. Coordinate meetings, trainings, events, travel and other activities as needed. Manage expense reporting, invoicing, department timekeeping or other office processes. Collect and review data to prepare reports, charts, budgets or presentation materials. Order necessary supplies and items for EAU Holdings' businesses. Minimum Requirements High school diploma or equivalent. Bachelor's degree preferred. 2+ years administrative / clerical experience. Proficient in Microsoft Word, Excel and PowerPoint. Excellent communication, organizational and time-management skills. Handle sensitive information with integrity and confidentiality. Benefits Complete health insurance coverage and 401(k) with 6% employer match that starts day one! Paid holidays and generous paid time off. Free gym membership at The MAC. About EAU Holdings EAU Holdings' mission is to enhance the community of Manitowish Waters by developing and operating businesses with an emphasis on quality and customer service. We strive to make a great place even better for both tourists and residents. EAU Holdings is a Drug-Free Workplace. EEO/AA Employer/Vet/Disabled

Who We Are: Advocus Title (formerly known as ATG) is a title insurance underwriter and provider of settlement services. But we offer so much more. At our core, we are a lawyer service organization: A family of companies whose greater purpose is to help attorneys help their clients. By offering real estate, process serving, judicial sales, and education services to attorneys, Advocus offers value to both the profession and the public. We are agile and adaptable to the nuances of the markets we serve, while upholding the highest standards of the profession. For more than 50 years, Advocus has supported a professional, service-oriented staff. We are dedicated to our team's continuing education and encourage growth both at work and in life. PAY RANGE: $21-$22/hr JOB SUMMARY: Process prior policy requests and issue CPLs. Answer company phone lines, assisting callers with closing information. Provides administrative support to members, closers, clients and other Advocus personnel. ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Process and provide prior policies and CPLs upon request. Handle incoming and outgoing mail, escrow deposits, scanning uploading documents, distribute mail and UPS deliveries. Answer telephones. Provide general clerical assistance, including filing, photocopying and data entry. Other duties as assigned. QUALIFICATIONS AND POSITION REQUIREMENTS: Exceptional attention to detail and follow-up. Superior customer service skills. Professional telephone etiquette and email correspondence. Accurate data entry skills. Organized and able to manage multiple projects simultaneously. Ability to work overtime as business demands require. A minimum of one year of customer service experience in an office environment. Familiarity with title insurance preferred. MINIMUM EDUCATIONAL REQUIREMENTS: High School diploma.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Our client, a leading medical devices manufacturing company, is looking for an Executive Administrative Assistant. This is for an initial duration of 7 months and is located in Coralville, IA. Shift: Monday- Friday, 9am - 5pm Top 3 Skills: Calendar & travel management MS office especially in Power Point PM/Coordination for small projects or teams meetings Job Description: The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation. This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing. In this role, you will have the opportunity to: Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time. Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf. Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc. The essential requirements of the job include: Long-standing experience supporting senior leaders/high-level executives in a corporate environment Excellent organizational, time and project management skills as well as exceptional attention to detail Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive) It would be a plus if you also possess previous experience in: Handling highly sensitive and confidential materials/matters Coordinating domestic and international travel, including country-specific Visa requirements Using Oracle, SAP Concur, my CWT & Miro

We are looking for a collaborative team player who will support the tactical execution of our premier Beauty client's Retail Media Network, UB Media as a Financial Assistant. This role requires someone who exhibits strong communication skills, is a self-starter and excels at driving efficiency. The Digital Media Coordinator's responsibilities include spearheading financial processes for UB Media as well as keeping internal systems up to date. This role will work closely with the Sales and Account Management team while collaborating with other internal teams (ex. Finance). We are seeking an enterprise thinker who is always looking to improve processes and isn't afraid to call out areas of opportunity. CORE JOB RESPONSIBILITIES: Supports UB Media team monthly financial forecasting process by collaborating with the UB Media sales team on their individual and team revenue goals Leads contracting process with UB Media's brand partners to bill media campaigns accurately and efficiently Maintains organization across internal tools such as Advendio, SAP, Monday.com, and SharePoint Takes initiative to partner across the Ulta Beauty organization to compile data as well as identify and solve any billing discrepancies Pulls reporting to help with business development and areas of opportunity for the UB Media sales team REQUIREMENTS FOR CONSIDERATION: BA/BS in Marketing or Business Administration Minimum 2 years of experience in a client services or finance and billing related role Proficiency using Microsoft Office including Excel, PowerPoint, and Word; experience with Salesforce, Monday.com, and SharePoint is a plus High attention to detail and exceptional organizational skills Advanced problem-solving skills Experience working effectively in a team atmosphere as well as independently Must be able to work under time constraints and meet deadlines Excellent communication skills; verbal and written Ability to work in a fast-paced, ambiguous environment and manage multiple projects simultaneously

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

The Portage County Planning & Zoning department is hiring a full-time Administrative Associate II to support the department's On-site Waste, Groundwater, and Zoning Sections. This position is responsible for providing program support services to the Portage County Planning and Zoning Department's On-Site Waste, Groundwater, and Zoning Sections. A summary of these duties include the following; The position drafts public hearing notices, decision notices, and agendas, photocopies/assembles/distributes meeting background information packets, takes and transcribes minutes, processes decision notices and County Board related follow-up information, and file closeout for the Department's governing committee (Planning and Zoning) and the Groundwater Citizens Advisory Committee. Meetings typically occur in the evening, outside of of regular business hours. The position serves as the primary point of contact for the On-site Waste Section and is responsible for the initial intake of applications and distribution of issued County and State required sanitary permits, as well as maintenance and proper tracking of completed files. This position is responsible for coordination of the Wisconsin Fund Financial Assistance Program for failing septic systems This position also provides back-up to other Administrative staff and Department Administrative needs as necessary. What are the minimum qualifications? High School diploma or equivalent required. Two (2) years office support experience in order to fulfill the required knowledge, skills, and abilities. Must have valid Driver's License and access to a private vehicle. Required knowledge, skills and abilities in the following: Knowledge of: Appropriate County Ordinances and State Administrative Codes and Statutes. Program and department procedures and policies. Public communication principles and practices. Modern office procedures and standards. Word processing and spreadsheets using Microsoft Office software, and Adobe Acrobat, including proficiency in all noted software. Microsoft Outlook 365 and Internet functions, with a high level of proficiency in both. Office equipment, i.e., computer, printers, typewriter, calculator, scanner, photocopy machine, and Digital Voice Editor Transcription program, including high level proficiency in all equipment noted. Business math, grammar, spelling, proofreading, and editing, including high level of proficiency. Legal descriptions, including the ability to read and interpret plat and soils maps, and aerial photos. Agendas and minutes as relates to statutory requirements. ESRI mapping interpretation, including proficiency in the interpretation. Skills in: Business math, grammar, spelling; possess developed proofreading skills. Typing, computers, calculators, and use of various office equipment, which includes, but not limited to smart board, conference phone, microphones, and projector. Taking and transcribing meeting minutes with proficiency and accuracy. Reading/interpreting legal descriptions. Graphic design and accurate layout work for brochures, post-cards, etc. utilizing Microsoft products. Creating and editing PDF documents utilizing Adobe Acrobat. Ability to: Understand and apply relevant laws, ordinances, and regulations. Read, interpret, and locate parcels by legal description. Utilize plat books and soil maps. Identify floodplain and wetland area delineations on GIS mapping. Compile statistical reports. Communicate effectively both orally and in writing with staff, general public, and government officials. Take committee minutes and transcribe in a thorough and understandable manner. Type accurately and efficiently. Edit written material such as violation letters, memos, Private On-Site Waste Ordinance, etc. Organize sanitary and committee files. Learn and retain other administrative related software programs as may be necessary in the performance of noted duties, including the willingness to learn. Attend night meetings. Work with distractions, interruptions, and background noise. Email Human Resources for a complete job description: ********************************* Portage County offers a GREAT benefit package, which includes the following; Vacation - available on day one! Health insurance- your choice of two health plans- (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan) Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year! Flexible spending account Dental insurance State of Wisconsin Retirement Plan - County contribution of 6.95%! Paid holidays Paid sick leave Life insurance- premium paid by the County (must work a minimum of 30 hrs/wk) Long term disability insurance- premium paid by the County (must work a minimum of 30 hrs/wk) EAP (Employee Assistance Plan) - paid by the County 457(b) Deferred Compensation Plan Public Student Loan Forgiveness (PSLF) Program Portage County is an Equal Opportunity Employer

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Application Deadline: 12/03/2025 Address: 320 S Canal Street Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Supports the execution of strategic initiatives; includes tracking metrics and milestones. Builds effective relationships with internal/external stakeholders. Analyzes data and information to provide insights and recommendations. Leads the planning, coordinating and implementing department events. Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. Analyzes issues and determines next steps. Broader work or accountabilities may be assigned as needed. Qualifications: Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. Specialized knowledge. Verbal & written communication skills - Good. Organization skills - Good. Collaboration & team skills - Good. Analytical and problem solving skills - Good. Salary: $41,714.00 - $69,000.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************* BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

Take your career to the next level! In the last few years our goal has been expansion, creating growth opportunities for many of our team members. Not only are we serious about growth, but we are also serious about helping our customers during hard financial times. We take pride in providing solutions and offering a helping hand, not only to our customers but also to the communities we serve. As we continue to expand and grow into a national leader in consumer financing, we invite you to consider joining our team. If you're passionate about making a meaningful impact in people's lives and bringing a personal touch to finance, we'd love to have you on board! Regional Finance is hiring! We are looking for talented and driven individuals to join our team. Take the next step in your career and click that apply button! Job Intro The core of an Assistant Manager is being customer oriented. If you are interested in helping others in their time of need, then this is the career you have been looking for! Why work at Regional? * Regional offers competitive pay! We do our best to show that we value our team members! * You are eligible for a monthly bonus. Who doesn't love a nice cash reward for their hard work? * You will have promotion opportunities. We love to train our Assistant Managers into future Branch Managers! * All full-time team members have access to our medical, dental, vision and 401(k) benefits! * Pays an average of $46,000, this amount can vary based on your location and cost of living adjustments! Duties and responsibilities * Provide exceptional service to all customers. * Process credit loan applications and use product knowledge to present loan solutions to current and potential customers. * Maintain office cash with accuracy and proper security. * Grow account volume through good judgment and effective customer solicitations in the branch and by telephone. * Minimize delinquent debt through calling customers and collecting on past-due accounts. * Receive, track, and post all payments and fees to customer accounts in compliance with Company Policy. * Transport money and deposits to and from bank. * Other duties as assigned by leadership. Minimum Qualifications * High School Diploma or Equivalent. * Prior customer service experience in either a sales/retail environment or cash management environment. * Must pass drug screen, criminal and credit background checks. * Valid Driver's License and access to a dependable automobile with liability insurance coverage. Critical Competencies * Demonstrated passion for customer service. * Excellent written and verbal communication skills. * Customer service minded with a personality that relates well with a broad spectrum of people, including external customers, branch colleagues, and corporate co-workers. * Thrives in a pay for performance atmosphere. * Proven ability to multi-task. Working conditions This position works in an office providing consumer loan products in person and over the phone. The typical working hours are 8:30am to 5:30pm Monday through Friday with some Saturdays required. Overtime may be required on an as needed basis and is at the discretion of upper management. Key Word Tags Sales, Retail, Loan Sales, Collections, Finance, Customer Service, Leadership, Business Development, Newly Graduated, Entry level, Financial Sales, Management Development, Management Trainee, Full-time, Career, Benefits, Customer experience, Financial Representative, Credit If you are a job applicant who resides in the state of California, please review our California Employee Privacy Policy at the following link: ************************************************************************************************** Regional is an equal opportunity employer and does not discriminate on the basis of race, color, religion, creed, national origin, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, transgender status, age, disability, genetic information, veteran status, uniform service, or any other characteristic protected by applicable law ("Protected Characteristics"). Regional's policy of non-discrimination applies to all phases of the employment process and relationship, including, but not limited to, recruitment and selection; compensation and benefits; professional development and training; promotions and opportunities; transfers; social and recreational programs; layoff; and terminations.

We are seeking a highly organized and proactive Project Coordinator/Executive Assistant to support the Owner in managing multiple projects and daily business operations. This role requires a strong ability to multitask, prioritize competing demands, and maintain effective communication with internal and external stakeholders. The ideal candidate will be detail-oriented, resourceful, and comfortable working in a dynamic environment where responsibilities can shift quickly. Key Responsibilities Assist the Owner in planning, coordinating, and overseeing various business and client projects. Track project milestones, deliverables, and timelines to ensure deadlines are met. Prepare, review, and maintain project documentation, reports, and presentations. Manage scheduling, calendars, and meeting coordination on behalf of the Owner. Act as a liaison between the Owner, clients, vendors, and team members to ensure smooth communication and follow-up. Provide administrative support, including drafting correspondence, managing files, and handling confidential information. Conduct research, gather data, and prepare summaries to support decision-making. Monitor and follow up on action items, ensuring progress is maintained. Support day-to-day operational needs and assist with ad-hoc tasks as assigned. Qualifications 2+ years of experience in project coordination, executive support, or administrative roles. Strong organizational and time-management skills with the ability to handle multiple priorities. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.G., Trello, Asana, Monday.Com). Ability to work independently with minimal supervision and maintain confidentiality. Professional, adaptable, and solution-oriented mindset. Preferred Skills Experience supporting executives or business owners. Familiarity with project management methodologies (Agile, Waterfall, etc.). Strong problem-solving skills and attention to detail.

Remote Work: No At Zebra, we are a community of innovators who come together to create new ways of working. United by curiosity and a culture of caring, we develop smart solutions that anticipate our customer's and partner's needs and solve their challenges. Being a part of Zebra Nation means you are seen, heard, valued, and respected. Drawing from our unique perspectives, we collaborate to deliver on our purpose. Here you are a part of a team pushing boundaries today to redefine the work of tomorrow for organizations, their employees, and those they serve. You'll have opportunities to learn and lead in a forward-thinking environment, defining your path to a fulfilling career while channeling your skills toward causes you care about - locally and globally. Come make an impact every day at Zebra. We are seeking an experienced, proactive, and detail-oriented Senior Administrative Assistant (Executive Assistant) to provide seamless support to our Director of Sales and VP of Sales in our vibrant downtown Chicago office. The ideal candidate will be a self-starter with exceptional organizational, communication, and technological skills, capable of managing multiple priorities and anticipating the needs of the executives. This role requires a high level of professionalism, discretion, and a commitment to excellence, as well as the ability to adapt to new technologies, including proficiency in AI-powered tools to optimize workflows. This unique opportunity combines high-level executive support with critical office management/light receptionist responsibilities, offering a dynamic and rewarding role for a candidate who thrives on variety and leadership. Qualified applicants must reside in the US, specifically in Chicago or the surrounding suburbs. This role is expected to be based in our brand-new downtown Chicago office 5 days per week. ~ Quarterly travel with the VP of Sales to be expected. Responsibilities: * Coordinate complex calendars and schedules for the Director of Sales and VP of Sales, ensuring alignment with priorities and deadlines. * Manage travel arrangements, including booking flights, accommodations, and transportation, while anticipating needs and addressing last-minute changes. * Act as a gatekeeper and liaison, maintaining clear and professional communication with internal teams, clients, and external stakeholders. * Oversee office operations, including supplies management, vendor coordination, and facilities maintenance, to ensure a productive and engaging environment. * Plan and execute team events, meetings, and celebrations to foster collaboration and a positive workplace culture. * Prepare high-quality documents, presentations, and reports using Microsoft Office Suite and other tools. * Leverage AI-powered tools and other technologies to streamline workflows and improve efficiency. * Travel quarterly with the VP of Sales to attend events such as QBR's (Quarterly Business Reviews). * Welcome visitors and manage incoming calls and deliveries. * Maintain a polished and professional reception area. Qualifications: * High School Diploma or GED. * 2 + years of recent administrative experience supporting leaders in a corporate setting at the Executive level (i.e. Director, Senior Director, VP +). * 2+ years experience managing complex calendars and travel arrangements. * Expert in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), scheduling tools, travel tools and AI-tools. * Must reside in the US, specifically in Chicago or the surrounding suburbs, with the ability to work in the Chicago, IL office 5 days per week plus accommodate ~ quarterly travel. Preferred Qualifications: * Emotionally Intelligent: Anticipates needs, navigates challenges, and builds trust easily. * Detail-Oriented & Strategic: Able to juggle multiple priorities with precision. * Collaborative: Enjoys partnering across departments to drive results. * Adaptable: Thrives under pressure and adjusts seamlessly to shifting priorities. * Discretion: Handles sensitive or confidential information tactfully while maintaining strict confidentiality. Zebra is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at workplace.accommodations@zebra.com Know Your Rights: ******************************************************************************************** Conozca sus Derechos: *************************************************************************************** We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Zebra is a federal contractor and is committed to an alcohol and drug free workplace. As a result, all U.S. based employees are subject to the Drug and Alcohol Free Workplace Policy and Procedure. Zebra Total Rewards includes more than just pay and is structured to meet the needs of our changing global business and evolving talent. We are committed to providing our employees with a benefits program that is comprehensive and competitive - including healthcare, wellness, inclusion networks, and continued learning and development offerings. We offer community service days, in addition to the traditional insurances, compensation, parental leave, employee assistance program and paid time off offerings depending on the country where you work. Salary: USD 59800.00 - USD 89800.00 Yearly Salary offered will vary depending on your location, job-related skills, knowledge, and experience. Additionally, all Zebra roles are eligible for cash incentive programs. For example, sales roles have additional opportunity to earn substantial variable compensation tied to quota achievement. In most other roles, the Zebra annual cash incentive program links Company and individual performance together. Some roles may also be eligible for long-term incentive equity awards. To protect candidates from falling victim to online fraudulent activity involving fake job postings and employment offers, please be aware our recruiters will always connect with you via @zebra.com email accounts. Applications are only accepted through our applicant tracking system and only accept personal identifying information through that system. Our Talent Acquisition team will not ask for you to provide personal identifying information via e-mail or outside of the system. If you are a victim of identity theft contact your local police department.

Support Staff/Office/ Senior Administrative Secretary District: Naperville Community Unit School District 203 # work weeks / year # hours / day Shift Hourly rate Annual shift stipend 42 7.5 N/A $20.48 N/A This position is governed by a collective bargaining agreement and eligible for insurance benefits. Attachment(s): 2025 BENEFIT GUIDE.pdf Senior Administrative Secretary.pdf

Job Description Job Type: Full-Time Hours: Monday-Friday, 8am-5pm Access Systems, a dynamic and fast-growing company, is actively hiring a Scheduling Administrative Assistant to join our expanding administrative team. You will ensure smooth IT hardware installations by helping design the schedule for our clients, dispatching jobs, and rearranging puzzle pieces for maximum efficiency-compensation up to $22/hour. What You'll Be Doing: Communicate and coordinate with clients to schedule IT hardware installations and address onsite requests for IT related repairs. Collaborate with internal teams to prioritize upcoming installations and onsite requests, ensuring optimal technician availability. Provide next level customer service by requesting and responding to feedback, ensuring coordination across teams for optimal customer experience. Facilitate new client onboarding, providing a single point of contact for end users, while ensuring projects are updated and completed timely internally. What We're Looking For: 2-3 years of customer service, administrative, or logistics experience preferred. Excellent verbal and written communication skills in all customer interactions. Demonstrate organization and attention to detail while also being adaptable to schedule changes. Ability to "think on feet" when working with customers. Join Our Team and Enjoy: Full Benefits Package, including Medical, Dental, and Vision Insurance. Matching 401(k) Retirement Savings Plan. Continuous Training Opportunities and Career Advancement. Company Events, Team Events, Holiday Banquets, and Incentive Trips. Position located in our state-of-the-art campus in Waukee that includes an onsite gym, employee lounge, and much more At Access, we prioritize what matters most to your career: stability, a fast-paced environment, constant learning, and a driven team focused on success. As a consistent Top Workplace with an employee-centric culture, we genuinely care about our people and provide transparent leadership with a growth-oriented vision. Join our Midwest-based company, founded in 1986, which has evolved into one of the largest independent technology dealers, offering the resources and rewards of a larger organization while maintaining the close-knit feel of a smaller company. Our culture fosters a perfect blend of ambition and playfulness, empowering our team members to achieve personal and professional growth while enjoying the journey. With competitive salaries, comprehensive benefits, a matching 401K retirement savings plan, continuous training opportunities, and clear paths for career advancement, Access Systems is the right fit for your career aspirations.

Title: Administrative Assistant to the Instructional Resource Manager Department: Bookstore Classification: Administrative Assistant 12 month Assignment: 12 month FLSA Status: Non-Exempt Reports To: Instructional Resource Manager, Office Manager, and Assistant Principal of Educational Services Location: Highland Park High School Salary: $24.00/hour Hours: 7:00am - 3:30pm Summary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods. Qualifications: High School Diploma or GED, required Bachelors or Associates Degree, preferred 2 years of experience in an educational setting, preferred 2 years of experience as an administrative assistant, preferred Possess outstanding organizational and time-management skills Able to work independently and access supports as needed Able to work with others in a positive manner Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise Able to build and maintain relationships with colleagues that supports a cooperative work environment Able to handle and maintain the confidentiality of employee, student and other sensitive District information Able to set goals and establish methods for achieving these goals Able to work effectively with a wide range of constituencies in a diverse community Technology Skills preferred: Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets Working knowledge of Google Sheets or similar software for record keeping and data organization Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position. Administrative and Operational Support Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources. Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy. Maintain confidentiality of student, staff, and district information. Support special events requiring extended or occasional weekend hours. Technology and Data Management Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs. Maintain accurate inventory records and reconcile data using district systems. Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools. Communication and Collaboration Communicate clearly and professionally in both written and verbal forms. Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public. Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment. Problem Solving and Evaluation Use sound judgment, analytical ability, and common sense to address complex or unexpected situations. Apply mathematical and organizational skills to track budgets and evaluate processes for improvement. Set goals, establish methods to achieve them, and monitor progress toward successful completion. Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables. Language Skills Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.Effectively present information and respond to questions from constituency groups. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Mathematical and Technical Skills Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis. . Reasoning Ability Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers. Physical and Mental Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell. The employee is regularly required to communicate with staff and others. The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls. The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus. Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public. Working Conditions: In the work environment, this role is regularly exposed to office environmental conditions. The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues. The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people. The employee is infrequently required to work weekends, scheduled in advance.. Safety: As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role is directly responsible for the safety, well-being, and work output of students. Required to: Use good safety awareness and judgment Follow policies Report potentially unsafe conditions Follow manufacturer safety instructions when using equipment Follow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.