Manager's assistant/administrative assistant jobs in Elgin, IL

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

13-Week Contract | 100% Onsite | Chicago, IL Schedule: Monday-Friday, 8:00 AM-4:30 PM Industry: Healthcare Lakeshore Talent is seeking an experienced Executive Administrative Assistant to support senior leadership within a healthcare clinic. This is a 13-week contract with strong potential for extension or hire. The role is fully onsite in Chicago and requires a polished administrative professional with exceptional organizational, communication, and technical skills. Responsibilities Provide high-level administrative and technical support to senior executives, department leaders, and clinic leadership. Serve as project manager for special assignments; conduct research, analyses, and propose solutions for process, workflow, and system improvements. Develop and revise administrative and operational procedures, including record-keeping, forms management, inventory tracking, and office layout enhancements. Implement procedural changes within areas of responsibility; prepare recommendations for broader operational adjustments. Create, edit, and prepare documents, reports, data summaries, and presentations using Microsoft Office applications. Manage complex calendars, schedule meetings, identify meeting objectives, and prepare necessary materials. Screen, prioritize, and route incoming calls, emails, and mail; determine appropriate follow-up and required stakeholders. Plan and execute events, activities, and executive meetings end-to-end. Support creation and distribution of materials for internal audiences at all organizational levels. Maintain confidentiality of highly sensitive information; manage correspondence on behalf of executive leadership. Build and foster strong relationships with internal and external partners; serve as a professional representative and gatekeeper for executive time and priorities. Attend meetings and document key discussions, decisions, and action items. Perform other administrative duties as assigned. Qualifications Required: Associate degree or equivalent professional experience. 3-5 years of administrative experience in an office or healthcare setting, with strong emphasis on customer service and data/document management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to work independently with sound judgment. Excellent interpersonal, written, and verbal communication skills. Preferred: Bachelor's degree or equivalent business experience. 5+ years of administrative support experience in a fast-paced, executive-level environment. Key Competencies Exceptional customer service and relationship-building abilities. Ability to manage multiple priorities and handle challenging situations professionally. High attention to detail with strong accuracy in work. Ability to analyze data and leverage findings for decision-making. Adaptability to changing environments and shifting priorities. Strong discretion and ability to maintain confidentiality. Additional Requirements COVID-19 vaccine: Required (medical exemptions only). Flu vaccine: Required (no exemptions). Must be comfortable in a fully onsite role. Role requires clearance of a drug test and background check prior to hire.

(BILINGUAL SPANISH AND ENGLISH) FULLY ONSITE CRYSTAL LAKE IL Morning Shift Available Monday to Friday 4:45 a.m to 1:30 p.m Saturday 9:00 a.m to 2:00 p.m $22.00 to $25.00 an hour Bonus and Commission KC Pallets Inc. is a trusted Midwest-based provider of high-quality wood pallets, including 48x40 standard pallets and customizable solutions tailored to meet diverse business requirements. The company offers added convenience with trailer drop-offs and efficient logistics services. KC Pallets Inc. is recognized for its dedication to timely deliveries, efficiency, and fostering long-term partnerships with clients through superior products and exceptional service. We strive to be a reliable partner for all your pallet needs. Role Description This is a full-time, on-site role for a Bilingual Administrative Assistant based in Crystal Lake, IL. The Bilingual Administrative Assistant will handle day-to-day administrative and clerical tasks to support the team and ensure smooth office operations. Responsibilities include managing schedules, executing administrative support, handling phone communications, maintaining records, and assisting with executive-level needs. Proficiency in both English and Spanish is essential for this role. Qualifications Proficiency in Administrative Assistance and Executive Administrative Assistance to organize schedules, meetings, and office activities Strong Phone Etiquette and Communication skills to professionally handle calls and effectively communicate with clients and team members Excellence in Clerical Skills for record management, document preparation, and data entry Bilingual proficiency in English and Spanish to effectively support communication with diverse stakeholders Detail-oriented with the ability to multitask and manage priorities effectively Proficiency in office software, such as Microsoft Office Suite (Word, Excel, Outlook) and scheduling tools Prior experience in administrative or executive assistance is a plus

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

Job DescriptionLessen is the tech-enabled, end-to-end property service provider that is transforming how commercial and residential real estate services are delivered and managed at scale. Lessen's technology platform provides data-driven insights that unlock key growth opportunities for the entire real estate ecosystem-including investors, owners, managers, and service providers. The company leverages a network of over 30,000 vetted, qualified vendors (Lessen Affiliates) serving clients with over 1 million properties and completing more than 3.5 million work orders annually across an expanding range of services. Lessen, LLC is a venture-backed, privately held company with offices in Scottsdale and Chicago. SummaryThis position provides high-level administrative and operational support to executives and assists in the efficient function of the office. This role will report to the Senior Director of Administration with an indirect report to the Senior Workplace Manager. Responsibilities· Provide high level administrative support to the Executive team. · Maintain the executive's calendar(s): work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans. · Build relationships with key partners, both internally and externally· Participate in special projects and taskforces, as assigned.· Prepare and submit expense reports on behalf of the executive· Foster a positive team environment.· Ensure confidentiality of internal and external data· Assist with employee engagement events· Order and monitor office/kitchen supplies and order replacements as needed · Assist with arranging and overseeing onsite vendors.· Stocking of supply rooms and kitchens while keeping organized · Maintain tidiness of kitchens and boardroom· Ensure boardroom is prepped with refreshments and snacks as needed for the executive team. · Manage officemanagement.com email box to review all requests· Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors. · Act as main point of contact for office employees to ensure that security is aware of all visitors. · Oversee mailroom as directed by Senior Workplace Manager Role Specific Skills· Excellent time management, organization, and prioritization skills required· Ability to demonstrate flexibility and resilience in dynamic situations· Attention to detail and ability to accurately execute in a fast-paced environment· Proficiency with Microsoft Word, Excel, PowerPoint, Outlook required· Experience with RAMP Expense system a plus· Experience with Egencia Travel platform a plus QualificationsMinimum Qualifications or Requirements· High School Diploma or GED· Minimum of 3 years of experience in providing administrative support to a leader in a corporate environment.· In-Office Requirements: 4 days per week Compensation:- $60,000 - 65,000 annually Pay is determined by several compensable factors, such as qualifications, skill level, competencies, and work location. Why Lessen:· Competitive compensation· Health, Dental, Vision, Life, Disability options· 401K retirement savings plan· Paid vacation, federal and floating holidays· Maternity/Paternity Pay· Career advancement opportunities· All the tools you'll need to be successful Lessen is intentional about attracting, developing, and retaining amazing talent from diverse backgrounds. We're looking for teammates that are enthusiastic, empathetic, curious, motivated, reliable, and will help us amplify the positive & inclusive culture we've been building. Lessen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide. Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen. We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor's “Best Places to Work in the U.S. 2024” list, and U.S. News & World Report's “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country's Top 50 Midsize Early Talent Programs by RippleMatch's 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com. Why Insperity? Flexibility: Over 80% of Insperity's jobs have flexibility. We want your time to have balance, whether it's spent with coworkers, clients, family or your community. Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training. Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work. Supporting the Sales Process Trains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process. Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy. Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking. Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date. Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated. Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration. Establishes themselves as a subject matter expert in Insperity's sales process, demonstrating knowledge of less common scenarios and advanced areas of technologies, the related purpose, importance, and resources. Assist District Manager Proficiency Manages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports. Creates and updates activity and pipeline reports. Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools. Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity's expense guidelines. Assists with on-boarding and off-boarding of District Office personnel. Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations. Provides recommendations for streamlining processes and increasing sales efficiencies for the District Office. Drives efficiency by participating in or supporting the development, testing and implementation of new processes, program, and projects; continually reinforces training/communication with the District Office. Office Management & Company Culture Identifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk. Manages District Office information and files according to corporate information governance and retention policies. Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment. Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations. Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed. Serves as a role model for other District Administrators exemplifying Insperity's mission and values and a willingness to assist where needed. Acts as a backup for other sales offices. (Ex: District Administrator is on PTO, LOA or the position is vacant) Corporate Citizenship Serves as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity's mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested. Insperity provides a reasonable range of minimum compensation. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific office location. The range of pay for this role is: $52,400 - $59,600 At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law, including criminal arrest and/or conviction records.

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Emergency Room-ER - Tower Work Type: Full Time (Total FTE between 0.9 and 1.0) Shift: Shift 1 Work Schedule: 12 Hr (7:00:00 AM - 7:00:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (***************************************************** Pay Range: $17.63 - $27.77 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Summary: Performs a variety of administrative tasks in support of the operations function. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures. Other information: Required Job Qualifications: * High school diploma or GED. * One year business experience. * Excellent customer service and interpersonal skills. * Excellent verbal and written communication skills, including computer skills. * Able to type 25 words per minute (wpm) or greater. * Good organizational skills. * Strong problem solving skills. * Ability to multitask. * Flexible both in schedule to provide coverage seven days a week, 24 hours a day as necessary. Physical Demands: * Work requires the ability to move throughout the Medical Center. * Work requires lifting or carrying objects up to 25 lbs. Responsibilities: 1. Greet and assist customers, including, but not limited to: staff, volunteers, visitors, guests. 2. Order and maintain supplies. 3. Answer incoming telephone calls promptly and courteously and screens calls to determine appropriate person or response needed. 4. Identify opportunities to improve customer satisfaction and unit operations, presents implementation suggestions to manager. 5. General duties, including preparing and completing paperwork, arranging meetings, computer generated forms, inputting data, compiling information, and distribution/processing of files to completion. 6. Answers questions, retrieves information, or generates reports for management as needed. 7. Receive and log records, files, or paperwork, verifying completeness and accuracy. 8. Attend staff meetings on scheduled workdays. 9. Accept assignments by leadership. 10. Independently offer assistance to peers or other staff members when workload allows. 11. Participate in department and Rush quality improvement initiatives. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

0.5 FTE Intensive Support Assistant JobID: 7431 Support Staff/Student Services Assistant Date Available: When Filled Additional Information: Show/Hide BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220 BARRINGTON, ILLINOIS 60010 JOB DESCRIPTION INTENSIVE SUPPORT ASSISTANT (ISA) QUALIFICATIONS & REQUIREMENTS: Required: * Experience with behavioral needs required. * High school diploma or equivalent required; Associate's degree or higher preferred. * Illinois Paraprofessional License (or evidence of applied for license) * Willingness and ability to engage in personal care, feeding, toileting, and medical tasks. * Ability to complete Crisis Prevention Intervention (CPI) training and engage in physical management when necessary. * Ability to obtain and maintain CPR certification and effectively administer CPR when required. * Strong communication, patience, and problem-solving skills to support students with high-intensity support needs. Preferred: * Previous experience working with students with moderate/severe disabilities or behavioral needs. * Familiarity with AAC devices, alternative curricula, and structured teaching methods. * Experience assisting with medical procedures and adaptive equipment. * Training in Applied Behavior Analysis (ABA) or trauma-informed behavioral interventions. POSITION OVERVIEW: The Intensive Support Assistant (ISA) provides specialized support to students with moderate to severe disabilities, complex medical needs, and significant behavioral challenges within the BEST (Building Essential Skills Together) and STRIVE (Structured Teaching Reinforced in a Visual Environment) programs. This role requires high-level training and readiness to assist with adaptive physical, medical, and behavioral needs, including personal care, feeding, toileting, medical delegation, behavioral intervention, and crisis prevention. ISAs must be CPI-trained and comfortable engaging in physical management as needed to ensure the safety of students and staff. ISAs play a critical role in implementing individualized student plans, collecting behavioral data, and supporting structured learning environments that promote student independence and success. REPORTS TO: Principal, TOSA and/or designee ESSENTIAL DUTIES & RESPONSIBILITIES: Student Support & Program Implementation * Learn and understand each student's unique needs within the BEST and STRIVE programs, ensuring that all accommodations, modifications, and individualized plans are implemented with fidelity. * Assist in structured teaching, functional communication, and sensory regulation techniques, reinforcing skills as directed by certified staff. * Collect behavioral data in accordance with students' Behavior Intervention Plans (BIPs) and as directed by certified staff and program leadership. * Reinforce positive behavior strategies and assist in implementing self-regulation techniques. * Supervise and assist students during transitions between activities, locations, and services. * Assist in alternative curriculum instruction, including life skills training and functional academics. * Consistent modeling and support for students in using AAC (Augmentative and Alternative Communication) devices, core boards, and structured teaching techniques. * Guide students through structured routines to increase independence and engagement. Adaptive Physical & Medical Support * Assist students with personal hygiene, toileting, dressing, and feeding needs, etc., as required. * Lift, transfer, and position students with mobility challenges, ensuring safety at all times. * Serve as a delegated care aide, assisting with medical needs such as seizure protocols, oral/nasal suctioning, and emergency medication administration (training provided). Behavioral & Crisis Intervention Support * Implement Behavior Intervention Plans (BIPs) with fidelity, ensuring alignment with best practices in special education, ABA, and trauma-informed care. * Be trained in Crisis Prevention Intervention (CPI) and willing to engage in physical management as a last resort to maintain student and staff safety. * Support students displaying high-intensity behaviors, including kicking, biting, throwing, spitting, and self-injury, etc., while maintaining a calm, professional demeanor. * Participate in CPI debriefing and behavior team meetings to review incidents and improve support strategies. * Assist students in developing self-regulation and coping skills. * Work collaboratively with BCBAs, special education teachers, and related service providers to maintain student engagement and progress. Classroom & School Wide Support * Supervise students during lunch, recess, and bus duty before and after school, as assigned, and enforce expectations for appropriate student behavior. * Monitor and assist students during special school events, assemblies, and field trips. * Maintain confidentiality regarding sensitive student information at all times. * Perform other tasks and responsibilities as assigned by supervisors or school leadership. PHYSICAL & WORK ENVIRONMENT REQUIREMENTS: * Ability to lift, transfer, and assist students with mobility needs (up to 50-80 lbs. with assistance). * Frequent physical activity, including walking, kneeling, bending, assisting with transitions, and de-escalation. * Comfort working in an environment where aggressive behaviors (hitting, biting, scratching, etc.) may occur daily. * Ability to remain patient, calm, and professional when engaging with students in high-stress or crisis situations. * Willingness to spend a portion of each day outdoors on the playground or supporting bus duty, in various weather conditions. TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources) Calendar Days: 188 Hours per Day: 7.00 Wage Grid Lane: M/D Hourly Rate Starting Range: $22.63 - $24.00 Benefits Benefits Page Status: BSEO - Classified DEVELOPED 03/2025

This is a full-time, on-site role for an Administrative Assistant to the CEO of a Real Estate Investment firm. is located in Schaumburg, IL. The Administrative Assistant will be responsible for managing executive administrative tasks, and handling various administrative assistance duties. The role also requires effective communication skills.

Job DescriptionBenefits: Bonus based on performance Competitive salary Free uniforms Training & development Free food & snacks Opportunity for advancement About Us: Mava Healthcare Systems, LLC provides fully integrative behavioral health services. Our multi-disciplinary team realizes that this population has special physical, emotional, and social needs. The psychiatric team is board-certified psychiatrists who collaborate with the psychiatric nurse practitioners and physician assistants. Job Summary We are seeking a Front Desk Receptionist and Admin. Assistant to join our team! In this role, you will be preparing for each patient visit by preparing charts and pulling notes before their arrival, providing routine support alongside nurses and medical staff, and assisting with keeping track of tests and lab reporting to ensure everything arrives on time and the patient is kept informed on their condition and care. You will also be helping manage the inventory of medical supplies, setting up machines and testing equipment, and cleaning instruments and rooms as needed. The ideal candidate has strong customer service skills, an interest in learning more about a working medical environment, and has previous office experience. Responsibilities Prepare for the patient visit, including pulling charts and notes, as well as setting up medical equipment Answer phones and field questions about medical issues, identifying visit needs Assist nurses and doctors with basic medical care and procedures Track lab results, call in prescriptions, and handle basic medical office duties Qualifications 1 Year Experience in Medical Office Setting Excellent customer service skills Strong attention to detail Spanish speaking a plus! Benefits/Perks Competitive Compensation Great Work Environment Career Advancement Opportunities

Title: Administrative Assistant to the Instructional Resource Manager Department: Bookstore Classification: Administrative Assistant 12 month Assignment: 12 month FLSA Status: Non-Exempt Reports To: Instructional Resource Manager, Office Manager, and Assistant Principal of Educational Services Location: Highland Park High School Salary: $24.00/hour Hours: 7:00am - 3:30pm Summary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods. Qualifications: High School Diploma or GED, required Bachelors or Associates Degree, preferred 2 years of experience in an educational setting, preferred 2 years of experience as an administrative assistant, preferred Possess outstanding organizational and time-management skills Able to work independently and access supports as needed Able to work with others in a positive manner Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise Able to build and maintain relationships with colleagues that supports a cooperative work environment Able to handle and maintain the confidentiality of employee, student and other sensitive District information Able to set goals and establish methods for achieving these goals Able to work effectively with a wide range of constituencies in a diverse community Technology Skills preferred: Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets Working knowledge of Google Sheets or similar software for record keeping and data organization Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position. Administrative and Operational Support Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources. Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy. Maintain confidentiality of student, staff, and district information. Support special events requiring extended or occasional weekend hours. Technology and Data Management Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs. Maintain accurate inventory records and reconcile data using district systems. Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools. Communication and Collaboration Communicate clearly and professionally in both written and verbal forms. Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public. Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment. Problem Solving and Evaluation Use sound judgment, analytical ability, and common sense to address complex or unexpected situations. Apply mathematical and organizational skills to track budgets and evaluate processes for improvement. Set goals, establish methods to achieve them, and monitor progress toward successful completion. Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables. Language Skills Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.Effectively present information and respond to questions from constituency groups. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Mathematical and Technical Skills Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis. . Reasoning Ability Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers. Physical and Mental Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell. The employee is regularly required to communicate with staff and others. The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls. The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus. Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public. Working Conditions: In the work environment, this role is regularly exposed to office environmental conditions. The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues. The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people. The employee is infrequently required to work weekends, scheduled in advance.. Safety: As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role is directly responsible for the safety, well-being, and work output of students. Required to: Use good safety awareness and judgment Follow policies Report potentially unsafe conditions Follow manufacturer safety instructions when using equipment Follow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The mission of Sunshine Gospel Ministries (SGM) is to seek the renewal of the city through ministries of discipleship, mercy and justice. Our vision is to empower youth and families to thrive and lead prosperous, healthy lives through connectedness, opportunity, and economic sustainability. Our culture is open, warm, inviting and family oriented. We are a ministry that seeks individuals who have a passion for the gospel, and our youth and families in the Woodlawn community. The Youth Outreach department at SGM exists to help youth and young adults in our community flourish spiritually, academically, emotionally, and physically; encouraging self-expression through various experiences which expand their horizons and ability to dream. This is accomplished through year round out-of-school-time academic and faith-based enrichment programming centered around a trauma informed, social-emotional based curriculum which helps students to develop resiliency. Programs feature tutoring, homework assistance, as well as, various recreational, performing arts, and STEAM opportunities. POSITION SUMMARY This role will lead and oversee after school programs for elementary and middle school students, and summer camp programs for students of all age groups. The program goals are to: Ensure that students are provided with a safe, loving and caring space where mentoring relationships can be fostered. Ensure students are told and shown that God loves them and are introduced to the Gospel. Ensure the 40 Developmental Assets are taught and reinforced to all program participants. Ensure students are provided with homework assistance, academic tutoring, social/emotional support, and enrichment. Ensure that students are exposed to the different and unique ways of self-expression. The Youth Outreach Engagement Associate collaborates with a team of part-time staff and volunteers to accomplish these goals in each of the program areas. This position is also responsible for strengthening current and identifying/building new partnerships with schools, community organizations and entities. ESSENTIAL RESPONSIBILITIES / FUNCTIONS NOTE: Sunshine Gospel Ministries is a not for profit faith-based organization. This position is a ministerial role and will share God's word, lead biblical studies, and model behavior that is consistent with God's love. Assists Youth Outreach Program Director in providing oversight and support to all elementary and middle school students during out-of-school-time programming. Assists Youth Outreach Program Director in administrative duties such as metrics reporting, keeping inventory of supplies, ordering snacks and necessary materials and supplies, maintaining attendance reports and updating the communication database with relevant youth/parent information across elementary, middle and high school programming. Assists Youth Outreach Program Director in keeping accurate fire, tornado and active shooter logs to comply with all DCFS licensing requirements. Assists Youth Outreach Program Director in providing spiritual leadership to Youth Engagement Assistants to ensure that God remains at the core of all programs and activities. Collaborates with Youth Outreach Engagement Associates in providing elementary and middle school students with consistent parent communication and maintaining programmatic data. Collaborates with Youth OutreachEngagement Specialists and Youth Outreach Program Director with developing and implementing all Elementary and Middle School programming, curriculum and lesson plans to best accomplish program goals that ensure that the 40 Developmental Assets remain the basis of all programming. Assists Youth Outreach Program Director with maintaining Youth Outreach programmatic budget. Assists Youth Outreach Program Director with recruiting, training, and coordinating volunteers to maximize their effectiveness. Collaborates with the Youth Outreach team to maintain consistent and positive mentoring relationships with students. Assists Youth Outreach Program Director with cultivating and maintaining relationships with partner organizations to provide additional opportunities for students. Collaborates with additional Youth Outreach Engagement Associates to provide emotional support and behavior management in line with Youth Outreach policies/best practices. Participates as part of the Youth Outreach team that provides programs for youth from 1st-12th grades. Participates in Sunshine Gospel Ministries ministry-wide events such as Open House, Halloween, Thanksgiving, Christmas Store, and other events that may be planned throughout the year. Performs other related duties and responsibilities as required or assigned. RELATED DUTIES Must become a Mandated Reporter EDUCATION SKILLS & EXPERIENCE BA degree in a related field or a minimum of 2 years working in a relatable ministry setting or with non-profit focusing on urban, racial and justice issues Demonstrates working knowledge of Microsoft Office Ability to effectively manage time and projects Possess good oral and written communication skills Ability to effectively collect and manage data Capable of effective multitasking Ability to work well in a collaborative environment as part of a team, as well as self-motivated and able to work independently Must be organized, detail oriented, reliable, and flexible Ability to work with and have an appreciation for diverse groups of people Demonstrates cultural sensitivity to the African-American community Able to use discretion and judgment when dealing with confidential information Continuous learner who leverages opportunities for learning and applies new knowledge and skills Demonstrates a belief in community as related to SGM's core values (Gospel, Radical Hospitality, Celebrating Beauty, Restorative Justice, Collaboration, Reconciliation, Fostering Effectiveness) Reliable, predictable, and timely attendance is required. PHYSICAL REQUIREMENTS & WORKING CONDITIONS Physical demands: While performing the duties of this job, the employee is occasionally required to walk and/or sit; use hands to fingers or feel objects, tools or controls, reach with hands and arms; balance; stoop; talk or hear. The employee must be able to bend, stoop, pull, push, lift, as well as have overhead extension of arms. Must be able to stand for long periods of time; be able to lift, carry or move at least 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Work environment: While performing the duties of this job, the employee will work in a public building and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. DIRECT REPORTS None

Job DescriptionDescription: A busy private medical office is seeking an experienced and reliable Front Desk Receptionist/Medical Administrative Assistant to support daily operations at our Oak Park location. Schedule: Monday to Friday, 8:40 AM - 5:00 PM Occasional Saturday rotation (approximately once a month), 9:00 AM - 1:00 PM Key Responsibilities: Manage front desk duties including answering phones, responding to messages, and assisting patients in a timely and professional manner Schedule appointments and manage patient records using our Electronic Health Records (EHR) system Process emails and maintain accurate and organized patient files, including intake forms and communications Coordinate with other medical offices and facilities to support continuity of care Perform general office tasks and other duties as assigned by supervisor Qualifications: Strong computer and organizational skills Previous experience in a medical office setting preferred Excellent communication and customer service skills Spanish bilingual is required. We are currently hiring for the following location - please ensure this commute works for you: 6326 Roosevelt Rd, Oak Park, 60304 To learn more about our practice, please visit: ************************************* Requirements:

The Administrative Assistant plays a key role in supporting the Office of the President and Board of Trustees, ensuring the smooth and efficient operation of daily activities. Reporting to the Executive Administrator to the President and the Chief of Staff/EVP, this individual helps keep schedules, meetings, communications, and board functions running seamlessly so leadership can focus on advancing institutional priorities. In this highly visible role, the Administrative Assistant coordinates logistics, prepares materials, maintains records and systems, and contributes to a professional, welcoming environment for visitors, trustees, faculty, staff, students, and campus partners. Responsibilities Manage daily scheduling for the President and Chief of Staff, including invitations, holds, reschedules, confirmations, printed calendars, and basic meeting details. Coordinate logistics for Cabinet and standing meetings: scheduling, room/Zoom setup, materials collection, packets/shared folders, attendance tracking, and small-meeting catering. Arrange travel for the President and Chief of Staff-flights, hotels, ground transport, itineraries, and receipt gathering for expenses. Provide calendar, travel, and expense support to the CFO as capacity allows while the CFO maintains ownership of their calendar. Support Board of Trustees operations: upload materials to OnBoard, maintain trustee/committee lists, prepare printed packets and meeting materials, and assist with simple logistics as needed. Draft and prepare letters and communications for the President's signature; route documents, track written notes and acknowledgements, and maintain stationery supplies. Schedule Zoom webinars/meetings using templates, send invites and reminders, confirm links/settings, and coordinate basic technical or onsite support. Support presidential events and briefings by monitoring calendars, placing/updating holds, gathering logistics from organizers, and assembling briefings from templates. Maintain a professional environment in the President's Office and adjacent meeting spaces; greet visitors, manage room reservations and setups, and coordinate routine IT/Facilities needs. Monitor and replenish office/food supplies; manage mail, shipping, and deliveries. Update budget worksheets, pull basic finance reports, process invoices, POs, contracts, and reimbursements, and follow up on routine finance questions. Maintain organized electronic and hard-copy files across SharePoint/InSite, Google Drive, OnBoard, and related systems. Assist in updating internal process documents and the President's Office operations manual. Perform additional duties as needed to support the President. Ideal Experience Associate's degree required, bachelor's preferred. 3+ years of administrative support experience, ideally in higher ed, healthcare, nonprofit, or corporate executive settings. Strong organization, attention to detail, and follow-through; able to manage multiple deadlines in a fast-paced environment. Professional, discreet, and committed to confidentiality. Strong interpersonal skills and ability to work effectively with internal and external stakeholders. Good judgment in determining when to act independently vs. seeking guidance. Proficient in Google Workspace; willing to learn OnBoard, Concur, SharePoint Classic, and basic Microsoft Office. Clear written and verbal communication skills with professional email etiquette. Positive, service-oriented, and collaborative approach. Experience supporting senior leaders or an executive office. Experience with boards, board portals, or governance processes. Familiarity with higher education environments and academic calendars.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000