Manager's assistant/administrative assistant jobs in Highland, CA - 255 jobs

Liftoff is a leading AI-powered performance marketing platform for the mobile app economy. Our end-to-end technology stack helps app marketers acquire and retain high-value users, while enabling publishers to maximize revenue across programmatic and direct demand. Liftoff's solutions, including Accelerate, Direct, Monetize, Intelligence, and Vungle Exchange, support over 6,600 mobile businesses across 74 countries in sectors such as gaming, social, finance, ecommerce, and entertainment. Founded in 2012 and headquartered in Redwood City, CA, Liftoff has a diverse, global presence. About the Role We are looking for a highly capable, organized Senior Executive Assistant to support our CFO/President. This is a senior EA role focused on complex calendar management, extensive scheduling across internal and external stakeholders, frequent domestic/international travel, and overall executive support. This position reports to the Chief of Staff to the CFO/President and operates within a "control tower" model. You will partner closely with the CFO/President's Chief of Staff and the CEO's Executive Assistant. Your focus will be on managing the CFO/President's end-to-end calendar, travel planning and logistics, coordinating multi-party scheduling with board members, investors, and external advisors, while ensuring seamless coordination with G&A leadership and functions across the business. The ideal candidate will thrive in dynamic environments, anticipate needs before they arise, and bring structure to complexity. You operate with strong judgment, discretion, and clear communication and are able to navigate competing demands, resolve conflicts decisively, and represent the executive office professionally in every interaction. What You'll Do Executive Support & Prioritization Serve as the primary EA to the CFO/President, helping them execute and deliver on top priorities Provide first-line backup for CEO support during high-volume cycles or the CEO EA's absence Maintain familiarity with CEO and CFO/President operating cadence, preferences, and systems Partner with the Chief of Staff on process improvement and executive logistics Complex Calendar Management & External Coordination Manage the CFO/President's calendar proactively, balancing competing priorities with strong judgment and decisive conflict resolution. Coordinate calendars with external partners, such as board members, investors, and advisors Oversee board committee calendar and scheduling, financial reporting cycles, and investor-relations coordination, often across time zones and with limited availability windows Support long-range corporate calendar planning (12-24 months), anticipating dependencies and proactively identifying scheduling risks EA Team Infrastructure & Administrative Support Handle expense reports and other confidential data with discretion Set up conference rooms for meetings, including video conferencing systems and AV coordination Arrange meals and other logistics for in-person meetings and working sessions as needed Provide bandwidth balancing and surge capacity as a second senior EA Support event planning and logistics for team offsites, outings, and summits Cross-train for CEO support in coordination with EA to CEO Communication & Problem Solving Communicate clearly, professionally, and efficiently with internal leaders, external partners, and executive assistants across organizations Serve as a reliable point of contact who can represent the CFO/President's office with professionalism and sound judgment Anticipate scheduling conflicts and logistical challenges before they surface; propose solutions rather than problems Navigate ambiguity and shifting priorities calmly with an ability to re-sequence calendars and reset stakeholder expectations with minimal friction Operate with a high sense of urgency; follow up relentlessly and close loops without reminders What Will Make You Successful 5+ years supporting C-suite executives in fast-paced and high-growth environments Demonstrated experience managing complex, multi-stakeholder calendars Experience coordinating with external parties; (Board, consultants, advisors, investors preferred) Exceptional organizational skills; able to manage competing priorities independently Strong follow-through, ownership, accountability, and urgency, closes loops without reminders Clear and efficient communication, both written and verbal Proactive problem-solver who anticipates needs and brings solutions, not problems Strong interpersonal skills; builds trust and consensus quickly across internal and external stakeholders Discretion and sound judgment in handling confidential information Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) Location: This is a hybrid role, spending time between our Orange County office and our Los Angeles office, with an expectation of being on-site four days per week. This position is located in the Pacific Time Zone. Travel Expectations: We offer several opportunities for in-person team gatherings, including but not limited to project meetings, regional meetups, and company-wide events. We expect our employees to attend these gatherings at least once per quarter. These gatherings provide essential opportunities for collaboration, communication, and team building. This position includes some international travel as part of its responsibilities. Compensation: This is a temp-to-perm position with an hourly rate of $60 - $70/hr. #LI-EL1 We use Covey as part of our hiring and/or promotional process for jobs in NYC and certain features may qualify it as an AEDT. As part of the evaluation process, we provide Covey with job requirements and candidate-submitted applications. We began using Covey Scout for Inbound on January 22, 2024. Please see the independent bias audit report covering our use of Covey here. Liftoff offers a fast-paced, collaborative, and innovative work environment where employees are empowered to grow and make an impact. We're shaping the future of the mobile app ecosystem-join us and help accelerate what's next. Liftoff's compensation strategy includes competitive salaries, equity, and benefits designed to support employee well-being and performance. We benchmark compensation based on role, level, and location to ensure fairness and market alignment. Benefits may include medical coverage, wellness stipends, and additional perks based on your country of residence. Liftoff is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants regardless of race, ethnicity, national origin, age, marital status, disability, sexual orientation, gender identity, religion, veteran status, or any other characteristic protected by applicable law. Agency and Third Party Recruiter Notice: Liftoff does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies in response to job postings. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or Recruiting Team. All candidates must be submitted via our Applicant Tracking System by approved Liftoff vendors who have been expressly requested to make a submission by our Recruiting Team for a specific job opening. No placement fees will be paid to any firm unless such a request has been made by the Liftoff Recruiting Team and such a candidate was submitted to the Liftoff Recruiting Team via our Applicant Tracking System.

KIOXIA America, Inc. is the U.S.-based subsidiary of KIOXIA Corporation, a leading worldwide supplier of flash memory and solid state drives (SSDs). From the invention of flash memory to today's breakthrough BiCS FLASH™ 3D flash memory technology, KIOXIA continues to pioneer innovative memory, SSD and software solutions that enrich people's lives and expand society's horizons. The company's innovative BiCS FLASH™ 3D flash memory technology is shaping the future of storage in high-density applications, including advanced smartphones, PCs, SSDs, automotive, and data centers. Job Description KIOXIA America, Inc. (KAI), formerly Toshiba Memory America Inc., is looking for a Senior Administrative Assistant/Corporate Paralegal to support the Legal and Government Relations Departments. The position will report to the General Counsel. Responsibilities: Responsible for various paper and electronic filing systems for records, including creating, maintaining, updating, and archiving records to ensure accurate and consistent documentation is kept, organized, and readily accessible at all times. Supports audits, including reviewing requests, gathering documentation, pulling reports, drafting preliminary responses, and coordinating with stakeholders. Maintains high level awareness of governance requirements and relevant compliance matters, including performing targeted research projects on legal or corporate business topics. Maintains and updates corporate book and related records. Prepares training slides based on input from stakeholders. Fully manages complex travel arrangements (domestic and international) and expense reports. Captures meeting minutes for department meetings. Acts as liaison to the executive leadership team and staff at all levels. Maintains budgets and orders supplies and equipment, etc. Assists with the onboarding needs of new employees in the Irvine office. Supports event planning for Irvine office (onsite & offsite). Provides back-up support for the departments as needed. Performs special projects and assigned tasks on an as-needed basis. Qualifications 5+ years of experience supporting an Executive. 5+ years of experience working as a Paralegal in corporate law. Strong organizational skills with attention to detail. Expert written and verbal communicator. Demonstrated proactive approaches to problem-solving with strong decision-making capability. High proficiency in M365 (Outlook, Word, Excel, PowerPoint, and SharePoint). Highly resourceful team-player, with the ability to also be extremely effective independently. Demonstrated ability to prioritize conflicting needs; handle matters expeditiously and proactively, and follow-through on projects to successful completion, often with deadline pressures. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Track record of achieving high performance goals and meeting deadlines in a fast paced environment. Forward-looking thinker, who actively seeks opportunities to support the company and proposes solutions to issues they've identified or have been brought to their attention. Ability to partner with others and build relationships. Additional Information Req# 2219; #LI-CB1 The expected salary for this position is $82,770.00 - $136,780.00. At KIOXIA, we value the following: Investment in you Offering opportunities for career growth and personal development training Open-minded management Empowering employees by listening and responding to ideas, issues, and approaches Flexible work-life balance Offering a generous PTO allotment, holiday shutdown, and flexible work options Variety of cultures, perspectives, backgrounds and experiences of all our team members Through our opportunity, belonging and respect initiatives, our focus is to strengthen our company culture to create an environment of belonging for all Benefits for our team members Excellent medical and non-medical benefits, 401(k) matching, pet insurance KIOXIA America, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

The Student Government Association ( SGA ), as part of the greater academic community, is the representative voice of the student body. SGA is responsible for allocating over $500,000 of student fees to benefitthe Chapman student body through various modes of financial support. The Administrative Assistant for Financial Operations directly supports the SGA Director of Finance, Finance Team, and SGA Allocations Committee with communications to students, student organizations, and Student Organization Assistants in the Department of Student Engagement, meeting documentation, material preparation, and more. Responsibilities Communicate effectively both in person and through email with students and student organizations on SGA financial processes, missing information, and responses to general inquiries. Prepare materials for, attend, and document meeting content of the SGA Allocations Committee. Maintain understanding of Chapman fiscal policies and effectively communicate these policies to Chapman students and organizations. Assist in Student Government Association events as requested. Assist in other duties as assigned. Required Qualifications Ability to work 8-12 hours per week during business hours for the duration of the academic year. Strong attention to detail. Demonstrated effective written and oral communication skills. Ability to experience initiative and work independently. Strong interpersonal and customer service skills.

Sr. Administrative Assistant - On-site (OC) - (10033016) Description About City of Hope Orange CountyCity of Hope Orange County is transforming cancer treatment by bringing world-class expertise and specialized care closer to home. Supported by a regional network of care, our 11-acre academic cancer campus in Irvine is home to City of Hope Orange County Lennar Foundation Cancer Center, our outpatient cancer center, and Orange County's only cancer specialty hospital, opening in late 2025. With the opening of the hospital, the full continuum of advanced cancer care-from prevention through survivorship-will be available in Orange County for the first time, eliminating the need to travel for lifesaving treatment. Seamlessly connected to our outpatient cancer center, the new clinical research hospital will feature 73 inpatient beds, advanced surgical suites, groundbreaking clinical trials, and holistic services such as rehabilitative therapy and spiritual care. This isn't standard cancer care. This is lifesaving cancer care. This is Hope. Performs full advanced clerical, administrative, and general office duties. Typically reports to a position responsible for a major function. Business contacts include persons at all levels within the organization, industry, and community. Manages complex calendars, schedules meeting and appointments for senior management. Gathers data, summarizes and develops custom reports. Works independently with minimal supervision and requiring no instructions on routine work and limited instructions on new assignments. Requires thorough knowledge of company policy, organization, personnel and services. As a successful candidate, you will: Organize & expedite flow of work through administrator's office; initiating follow up action as appropriate. Resolve routine and some complex inquiries and fulfill requests from internal & external business contacts using knowledge of division/department & organization policies & procedures. Format, type & edit a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material Maintain calendar; Schedule appointments & meetings; coordinate meetings & agenda materials. Make arrangements for meetings/conferences/travel for department personnel. Prepare & distributes minutes of meetings. Prepare all travel, lodging and conference registration for department leaders. Initiate all business-related expense reimbursements including membership due renewals; travel reimbursement. Maintain detailed accounting of all expenses. Establish, maintain & have frequent access to confidential files, logs & records Assist in planning & organizing special projects May utilize assistance of lower level secretarial or clerical employees on a project basis Qualifications Your qualifications should include:2 years post high school trade, business or professional school Bachelor's degree preferred. Experience may substitute for minimum education requirements. 3-5 years of prior related experience. Proficiency in Microsoft Outlook, Word, PowerPoint, Excel, Teams. Healthcare and surgery background preferred. Additional Information: City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE. Primary Location: United States-California-IrvineJob: AdministrativeWork Force Type: OnsiteShift: DaysJob Posting: Dec 11, 2025Minimum Hourly Rate ($): 26. 809100Maximum Hourly Rate ($): 41. 554100

Executive Assistant to Creative Director/CEO Global Art/Design Studio About Us We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. Position Overview We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. Key Responsibilities Professional Support: Serve as primary communication interface for CEO across all channels Coordinate complex scheduling across multiple time zones and international travel Prepare detailed meeting materials and maintain meticulous project documentation Manage relationships with artists, cultural partners, collaborators, and industry contacts Provide remote administrative support during CEO's regular trips to East Asia Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: Track progress across multiple creative projects (fashion, art, film, music) Interface between CEO and internal team members Coordinate with external partners, venues, and cultural institutions Assist with event planning and execution logistics Personal Management: Manage personal calendar, appointments, and household coordination Arrange comprehensive travel itineraries for domestic and international trips Handle personal errands and home management as needed Requirements Professional Background: 5+ years executive support experience, preferably in arts, design, or cultural institutions Experience with galleries, museums, design firms, or cultural foundations strongly preferred Demonstrated ability to work in high-standards environments with attention to presentation and protocol Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: Exceptional written communication for drafting correspondence on CEO's behalf Experience with project management tools and creative industry workflows Strong copywriting and editing abilities Comfortable with both formal business protocols and creative industry practices Personal Qualities: Refined aesthetic sensibility appropriate to experimental fashion/art environment Highly diligent with detailed note-taking, task tracking, and follow-through Strategic thinker who anticipates challenges and develops solutions before problems arise Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics Comfortable working behind-the-scenes to support creative vision Exceptional discretion with confidential artistic and business matters Punctual and reliable with unwavering attention to deadlines Adaptable to non-traditional schedules including evenings and cultural events Calm under pressure with excellent stress management capabilities Work Environment Full-time, in-office position based in Orange County Occasional evening/weekend availability for events and international coordination Opportunity to engage with cutting-edge creative projects and international art scene Professional growth within a rapidly expanding creative and technology venture What We Offer We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Are you ready to embark on an extraordinary career journey? Look no further than The Austin Company, where greatness is not just a goal, but a way of life. As a leading design, engineering, and construction firm with a rich legacy dating back to 1878, Austin offers unparalleled opportunities for growth, innovation, and professional development. Join our dynamic team and be part of a company that is at the forefront of shaping the future of industries worldwide. With a commitment to excellence, a collaborative work environment, and a passion for delivering exceptional results, Austin empowers its employees to reach their full potential and make a lasting impact. Discover the limitless possibilities that await you at ***************** and embark on a rewarding career journey with Austin. The Executive Administrative Assistant provides high-level administrative, operational, and project support to multiple executives and teams. This role ensures seamless coordination of schedules, meetings, communications, and special projects, while proactively managing workflows and supporting organizational effectiveness across departments. Qualifications * Proven experience supporting senior executives in a multi-departmental environment. * Exceptional organizational, communication, and time management skills. * Proficiency with Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word. * Ability to manage multiple priorities, exercise discretion, and handle confidential information. * Strong problem-solving skills and a proactive, collaborative approach. Preferred Skills * Experience with project management and workflow tools. * Familiarity with process documentation. * Event planning and office management experience.

We offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. Salary: $40,000 - $70,000 (dependent on experience) Administrative Assistant We are a mid-sized law firm in Orange County that focuses on Business Planning, Estate Planning, Complex Income Tax Planning, Charitable Sector and Mergers & Acquisitions. We are seeking an Administrative Assistant to assist a Partner and an Attorney in our Business Department who specialize in representing closely held businesses by providing transactional business, real estate and tax services. Responsibilities and duties include: Communicating with clients. Managing attorney's calendar, including scheduling and confirming meetings or phone calls. Helping prepare documents for client meetings. Assisting with document management. Assisting attorneys with travel arrangements, billing entries, and expense reports. Requirements: Excellent verbal and written communication skills are a must Strong word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential Proficient in Microsoft Word College degree is preferred Minimum 2 years of administrative experience in a law firm or office environment Physical Requirements: Frequent standing and walking Sitting for up to four hours at a time Bending and stooping as needed Benefits: 38-hour work week - ½ day Fridays 8 medical plan options with employer-funded HSA Dental and vision plans 401(k) plan with significant employer matching Great working environment Orange County Register 2020 and 2021 Top Workplace

Our Company ResCare Community Living The Administrator maintains comprehensive management authority for the location, managing the programmatic, operational, human resources, financial, and political functions essential to both maintaining existing and new opportunities. The administrator/back-up administrator will meet qualifications pertinent to EBSH. Responsibilities Ensures the implementation of programs to evaluate, recognize, and develop employees and a positive work environment Ensures all staff receives training and supervision to meet performance expectations Promotes a learning environment at all levels Arranges for special provisions for the care, supervision, safety, and guidance of clients with various needs including visual or auditory deficiencies Arranges for clients to attend available community programs for those who have needs identified in their IBSP that cannot be met by the facility but can be met by community programs; Such arrangements will include, but not be limited to, arranging for transportation Provides or ensures other staff is providing all services to clients that are required by applicable law and regulation, including those services identified in the client's IBSP To serve as head of Individual Behavior Support Team Obtains a copy of the medical assessment of the client, which at minimum meets title 22 requirement and places medical assessment within client file Ensures completion of a written Individual Behavior Supports Plan Within 30 days of admission, the administrator with input from IBST will ensure update of the written IBSP Responsible for coordinating the development and updating the Individual Behavior Support Plan and Functional Behavioral Assessment for each resident Assigns a QBMP to each resident and assure a minimum of six hours per month of behavior consultation, which includes review, implementation, and training of the direct care staff on behavior assessments and behavior interventions must be provided to each resident by a QBMP Administrator will assure this time will be documented in client file In addition to the six hours of QBMP hours to each resident, administrator will ensure provision of a minimum of an additional six consultant hours per month per resident according to the needs of the resident and discussed and documented via the IBSP Ensures that direct care staff complete a minimum of 32 hours of on-site orientation within the first 40 hours of employment Ensures that direct care staff receive a minimum of 16 hours of emergency intervention training and renew Ensures that prior to providing direct care to residents, direct care staff receive hands on training in first aid and cardiopulmonary resuscitation. Certifications are to be kept in facility files by Administrator Oversees all assigned legal, contractual, and regulatory compliance initiatives Oversees internal and external audit processes Implements agency and state quality assurance programs Initiates and performs activities to ensure compliance with all ResCare and licensee policies and quality management initiatives to ensure responsiveness to customer needs Develops internal and/or external business per strategic plan Troubleshoots problem areas as they develop and objectively assess facility operations and programs, providing feedback to the licensee and making recommendations for addressing problems as they are identified Implements and analyzes person(s) served/staff incident tracking system Develops an administrative plan and procedures to define lines of responsibility, workloads, and staff supervision according to expectations of an EBSH home Ensures human resources policies and practices are followed Reports on the operational key indicators Organizes the work of the facility and appropriately delegate responsibilities to other staff members Be on-call 24/7 and respond to all calls within 20 minutes May perform direct care services to persons served, as needed, but will sign-in as a DCS or lead DCS Communicates changes in policies and procedures Monitors and supports direct reports in professional development and growth Maximizes use of financial resources through staffing models and according to EBSH approved staffing scheduled designated by DS6023 and DS6024. Oversees and participates in the hiring process of all assigned positions in accordance with local, state, and federal employment law Recruits qualified staff and handle termination of staff as needed About our Line of Business ResCare Community Living, an affiliate of BrightSpring Health Services, has five decades of experience in the disability services field, providing support to individuals who need assistance with daily living due to an intellectual, developmental, or cognitive disability. We provide a comprehensive range of high-quality services, including: community living, adult host homes for adults regardless of disability, behavioral/mental health support, in-home pharmacy solutions, telecare and remote support, supported employment and training programs, and day programs. For more information, please visit ******************************* Follow us on Facebook and LinkedIn. Additional Job Information High School Diploma DSP 1 DSP 2 RBT Bachelor in Psychology or Behavioral Health Science Salary Range USD $33.80 / Hour

In-Home Supportive Services (IHSS) Public Authority is seeking Senior Office Assistants (Contract) to perform complex and specialized clerical duties in support of the Department various divisions Registry, Enrollment and CBI. The CBI team processes approximately 1,000 fingerprints of IHSS providers on average each month. The CBI Case Management, Information and Payrolling System (CMIPS) Term clerk processes about 300-900 provider termination letters along with No Longer Interested (NLI) Forms sent to the Department of Justice (DOJ) on a monthly basis. * Process fingerprint Live Scan Form paperwork. * Process providers terminated due to no payroll activity over one (1) year, including mail outs, data entry, and notating tracking systems. * Assist with training activities for consumers and Providers, which include maintaining and updating training materials, creating training documents, recruiting training attendees, and updating training information line; and assist in the demonstration and instruction of Timesheet Training Clinics in each office. * Prepare and conduct criminal background checks and verify qualifications of potential Providers for the purpose of referring qualified Providers from the registry to IHSS consumers. * Conduct home visits for IHSS Provider eligibility. * Resolve Provider conflicts regarding Provider application, training, benefits, and employment verification. * Receive, process, and direct incoming telephone and mail communications. * Process No Longer Interested (NLI) forms to be sent to the Department of Justice (DOJ). * Verify DOJ clearance reports. * Process registry clerk list, which includes thorough research, notating databases, and providing fingerprint information to the registry clerks. * Provide general information regarding the fingerprint process, DOJ, and the processing timeframe; and serve as liaison with the Department of Justice for purposes of Provider clearances. * Maintain the security and confidentiality of Individual Provider (IP) and IHSS PA consumer records in the computerized database as well as hard copy files. * Keep track of all orientation materials for their prospective office to assure enough materials are available for each orientation and following the ordering of forms and procedures. * Prepare, compose, and type or assemble a variety of information into proper form from outline instructions or established procedures. * Process all registry closed files on a monthly basis or as needed according to date. * Prepare statistical reports on program productivity, service and criminal background. * Assist with the Provider Benefits Program including health, worker's compensation, unemployment and disability benefits and claims. * Provide support with in-person meetings, and recruitment. * Perform special projects and other duties as assigned. * Provide backup to reception and other IHSS PA OA II and OA Ill clerical assignments. * Provide vacation coverage and temporary relief as required. * Must be able to travel throughout the County. Current vacancy exists in San Bernardino; candidates may be considered for other locations if additional vacancies become available. NOTE: These are contract positions for the Public Authority. Incumbents will not attain status as County employees. Excellent benefits include: Health and Dental coverage for employee and eligible dependents; Vision coverage for employee; paid Vacation, Holidays, and Sick Leave. THE DEPARTMENT The Public Authority is a governmental entity established by State law to work in conjunction with San Bernardino County's IHSS Program. The IHSS Program helps eligible low-income Seniors and persons with disabilities to remain independent by making funding available for them to employ a home care provider. The Public Authority is responsible for establishing and maintaining a registry of providers and for county-wide service that recruits, screens, matches, and refers registered home care providers to eligible IHSS recipients. To find out more about this governmental entity, visit their website: *************************** CONDITIONS OF EMPLOYMENT Travel: Must be able to travel occasionally to different locations throughout the County. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Background: The applicant must clear a DOJ background for Criminal Offender Record Information (CORI) access within 3 months of hire date or will be terminated. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Must possess and maintain a valid California Driver License. Option 1: Six (6) months of full-time office clerical experience gained at San Bernardino County. Duties must include a variety of office clerical tasks, including public contact, computer usage, typing, filing, answering the telephone, and data entry. Option 2: One (1) year of full-time work experience performing clerical functions in an office environment. Duties must include a variety of office clerical tasks, including public contact, computer usage, typing, filing, answering the telephone, and data entry. NOTE: Job duties must be clearly stated on the job application. Retail sales and food service experience is not considered qualifying. Experience in a California Public Human Services Program (i.e., Public Authority, Transitional Assistance, Children and Family Services, Aging and Adult Services, Child Support, or Preschool Services) is highly desirable. Applicants who have experience working in a confidential environment and general knowledge of elderly and disabled home care needs and issues are encouraged to apply. Computer Experience managing and maintaining a computer database and Windows operating systems is desirable. Applications will be reviewed by the hiring department and the most highly qualified candidates may be contacted by Public Authority for the next steps of the process. Application Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, January 23, 2026. (Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.) To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider having your profile created and or updated before applying for the position. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an on-screen confirmation and an email. We recommend that you save and/or print these for your records. If you require technical assistance, please follow this link to review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at **************. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. For more important details, review the Applicant Information and County Employment Process.

Administrative Assistant REPORTS TO: Nursing Home Administrator DEPARTMENT: Admissions OVERVIEW OF THE JOB The primary responsibility of your job position is to assist in directing the day-to-day functions and will attend AM meetings. You are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. KEY RESPONSIBILITIES: Assist in the administrator with the administrative tasks in developing, maintaining, evaluating and directing the day-to-day functions of the facility, its programs and activities Assist in the development and implementation of our written policies and procedures Maintain an adequate liaison with families and residents Assist in the recruitment process Serve on various committees of the facility. Schedule and participate in departmental meetings. May facilitate orientation and on-the-job training. Ensure all personnel attend and participate in facility required in-service training programs. Demonstrate a passion for caring as evidenced by interaction with co-workers, residents, families, and visitors. May be responsible for ensuring that resident funds maintained by the facility are managed in accordance with the resident's re quest. Maintain confidentiality of all resident care information. Perform all other duties, as requested TALENT: Relationship Building Have a caring attitude and sincere interest in others Demonstrate friendliness and enthusiasm Build relationships with all types of people Influencing Communicate effectively Executing Self-directed Ability to organize and prioritize Ability to exercise judgment and display understanding Detail oriented and follow through Strategic Thinking Solve problems effectively Creative in coming up with options and variety Curiosity and desire to learn SKILLS AND KNOWLEDGE: Must have advanced computer skills Must be knowledgeable of computer systems, system applications, and other office equipment. EDUCATION AND EXPERIENCE: Education: High School diploma required Associates Degree in Business Administration or Health Administration not required but preferred Experience: Working knowledge of nursing facility operational standards and requirements of participation preferred Training will be provided Job training: how long it usually takes to competently perform this job when the incumbent has the minimum knowledge, skills, and abilities, work experience and/or education: up to 3 months up to 6 months up to 1 year 1 -2 years 3 - 5 years 5+ years PHYSICAL REQUIREMENTS: Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility Must meet the general health requirements set forth by the policies of this facility, which includes a mental and physical examination Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met Must be able to push, pull, move, and /or lift a minimum of 10 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet May be necessary to assist in the evacuation of residents during emergency situations WORK ENVIRONMENT: Works in all areas of the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances. Is subject to hostile and emotionally upset residents, family members, etc. Communicates with the maintenance personnel, nursing staff, and other department supervisors. Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary. Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Is subject to injury from falls, burns from equipment, odors, etc.throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. May be subject to the handling of and exposure to hazardous chemicals. OTHER: Must possess a valid and unrestricted Driver's License Must possess the ability to deal tactfully when personnel, residents, family members, visitors, government agencies/personnel and the general public Must not pose a direct threat to the health or safety of other individuals in the workplace

We are a skilled nursing facility looking for dynamic associates to join our team and provide our guests with a care experience that will change their lives! If you would like provide a unique and memorable experience to our guests, we want to meet you! We are looking for an Assistant Administrator. The primary purpose of your job position is to direct the day-to-day functions of the facility in accordance with current federal, state, and local standards, guidelines, and regulations that govern nursing facilities to assure that the highest degree of quality care can be provided to our residents at all times. Plan, develop, organize, implement, evaluate, and direct the facility's programs and activities in accordance with guidelines issued by the governing board. Assist department directors in the development, use, and implementation of departmental policies and procedures and professional standards of practice. Ensure that all personnel who have access to protected health information receive appropriate and timely training of the facility's policies and procedures governing the management and control of such information. Assume the administrative authority, responsibility and accountability of directing the activities and programs of the facility. Meet with department directors on a regularly scheduled basis, and conduct/participate in in-service classes and supervisory level training programs. Ensure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Authorize the purchase of major equipment/supplies in accordance with established purchasing policies and procedures.

ConGlobal is the industry-leading provider of intermodal rail terminal services, auto loading and unloading, and container depot services. We pride ourselves on delivering superior, reliable service through a broad scope of offerings and an exemplary safety record. We are currently seeking Operations Administrative Assistant to support daily terminal operations by providing administrative and operational support in a fast-paced, safety-focused environment. 📍 1315 West Kingman Street San Bernardino, California 92411 United States 💲 Starting Pay: $20.00- $26.00 hourly 🕐 Status: Full-Time | Immediate Hire 🕔 Schedule: Open availability required, including all shifts, weekends, and holidays. Responsibilities Administrative Support Support general business operations through administrative duties in the office Assist with daily communication to ensure all team members are aligned on the operational plan Support team meetings, safety briefings, and shift turnover meetings Maintain accurate records of customer equipment and inventory Operations Support Transport work groups throughout the terminal using a shuttle van Pick up and transport employees for scheduled meal breaks Assist with load planning and evaluate inbound and outbound operations Support operational testing to ensure compliance with safety policies and procedures Enforce and uphold all ConGlobal rules, regulations, and policies We offer competitive pay, medical/dental/vision benefits, 401(k), paid training, career advancement and more. Qualifications Related administrative support experience Open Availability Required Good Typing skills Candidate must be organized and detail oriented Must demonstrate strong communication skills; both oral and written Maintain accurate records of customers' equipment inventory Exceptional organizational, multi-tasking and time management skills Proficiency in Microsoft Office / Web Based Data systems Strong Work Ethic Eagerness to learn in an upbeat atmosphere Eagerness to learn in an upbeat atmosphere Must pass a pre-employment background verification, physical and drug screening The Federal Rail Administration sets and enforces safety regulations and standards for railroad operations. Use of cannabis is strictly prohibited. If applicable for the position you are applying to, and if you are offered the position, you will have to take and pass a drug screen. Open availability

Replies within 24 hours Benefits: Health insurance Opportunity for advancement Paid time off Training & development Position OverviewSuccessful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills. Job Responsibilities Prepares correspondence, memoranda, reports, etc. May initiates routine and non-routine correspondence May book travel and reconcile expense reports Answers telephone calls, greets visitors, and resolves routine and complex inquiries May schedule appointments & meetings May enter in new job into ServiceMaster CRM, captures relevant customer and job information May utilize the assistance of one or more support staff members on a reporting or project basis Operates a personal computer and appropriate software packages or its equivalent May follow up with customer on work performed May call customers to collect payments May assist other departments within the company Understands ServiceMaster operating systems and the services we offer Job Requirements High school diploma/GED required Previous administrative assistant experience preferred but not required Experience and skill with Microsoft© Office application (Word, Outlook, PowerPoint, and Excel) required Comfortable with using multiple types of software Personal time management and organizational skills Verbal and written communication skills Dependable and adaptable to operate within a fast-paced work environment Ability to manage highly confidential information Physical Demands and Working ConditionsThe physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Incumbent must be prepared to: Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects. Sitting for long periods of time while using office equipment such as computers, phones etc. Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment. Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen. Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating. Disclaimer The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. Compensation: $60,000.00 - $75,000.00 per year Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision. Our environment is a diverse community where successful people work together to achieve common goals. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

Executive/Administrative Assistant needs 5+ years administrative experience. Executive/Administrative Assistant requires: Advanced proficiency with Microsoft Office Suite Excellent organizational and prioritization skills, and ability to balance multiple tasks Strong project management skills Ability to work independently and exercise sound judgment § Advanced grammar and written/verbal communication skills Able to professionally interface and communicate among executives and other internal and external high-level individuals, including high level of contact with Italy-based associates and executives, assisting with travel and meeting Executive/Administrative Assistant duties: Organizes multiple projects with various leaders and/or teams effectively; ensures important matters receive top priority Accurately and effectively communicates relevant and potentially sensitive information Drafts correspondence as necessary and produces error-free and grammatically correct documents Maintains a high level of confidentiality and exercises good judgment Demonstrates strong communication skills in answering the phone, screening information and accurately distributing and forwarding messages Organizes and coordinates complex meetings and events as required Anticipates and follows

Division of Politics, Administration & Justice Graduate Assistant Pool POSITION The Division of Politics, Administration & Justice at CSU Fullerton invites applications for its Graduate Assistant Pool. We welcome applications from current CSUF graduate students in the Social Sciences to work in the following subject areas: Political Science Public Administration Criminal Justice This is a pool of Graduate Assistants for the department to draw on as necessary. APPOINTMENTS FROM THE POOL ARE TEMPORARY AND OFTEN MADE JUST PRIOR TO THE START OF THE ACADEMIC TERM. APPLICANTS MAY BE OFFERED EMPLOYMENT ON VERY SHORT NOTICE. Graduate Assistants Assigned to Classes: POSITION DESCRIPTION: Attend course lectures Preparation of supplemental materials Hold weekly office hours as requested by faculty Read and evaluate student exams and papers Proctor exams Maintain student records Organize study/review sessions as requested by faculty Other duties as assigned REQUIRED QUALIFICATIONS Active enrollment as a graduate student in the College of Humanities and Social Sciences A BA/BS degree in Political Science or related field or equivalent experience. Candidates should be in good academic standing Candidates should demonstrate their ability to interact and work effectively with a wide and culturally diverse range of students, including first-generation college students Demonstrated potential to work cooperatively and professionally with faculty, staff and other students PREFERRED QUALIFICATIONS Strong undergraduate and/or graduate academic record Classroom experience (e.g., supplemental instruction, tutorial work, or previous GA experience) Schedule availability to accommodate the needs of the Division of Politics, Administration and Justice. HOW TO APPLY A complete online application must be submitted in order to receive consideration. Please provide the following materials as it relates to your application requirements: Letter of application addressing interest in and qualifications for the position. Indicate preference for type of position (assigned to classes, advising office and/or floating position) Curriculum Vitae (CV) List of availability (Monday - Friday) Provide printed proof of enrollment for Fall 2025/Spring 2026 Applications will be reviewed as needed. Please direct all questions about the position to: Dr. Phillip Kopp, Department Chair, Division of Politics, Administration and Justice at ******************* COMPENSATION All Graduate Assistant appointments are made under the terms of the Collective Bargaining Agreement between the CSU system and the United Auto Workers. Initial appointments are for one semester only. Classification Range: $3,245 to $6,072 per month Anticipated hiring range depending on qualifications, not to exceed $3,800 The full-time monthly base salaries indicated above are prorated to the time base assigned. MANDATED REPORTER PER CANRA The person holding this position is considered a ‘mandated reporter' under the California Child Abuse And Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. CRIMINAL BACKGROUND CLEARANCE NOTICE This offer maybe contingent upon the completion of a satisfactory background check and may be rescinded if the background check reveals disqualifying information and/or if information was knowingly withheld or falsified. Please note, that continued employment is contingent upon your successful completion of a background screening as required under CSU policy. Graduate Assistants rehired at CSUF after a break in service of 12 or more months who have not had a CSUF background check within the past 12 months will be subject to a new background check; rehire is contingent upon the satisfactory completion of the new background check. OUT-OF-STATE EMPLOYMENT POLICY In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU related work within the State of California. TITLE IX Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Full-time 9am-6pm Our Organization: About TASKids Autism ABA Services Our services cover many areas in Southern California. We focus on the individualized needs of the individual and work in concert with the family and others involved for cohesive services. Come be a part of the most innovative agency around. We are seeking a highly skilled Executive Administrative Assistant to support C-level executives. This is an ideal opportunity for a proactive, detail-oriented professional who thrives in a dynamic, fast-paced environment. Key Responsibilities Provide comprehensive administrative support to C-level executives Manage calendars, schedule meetings, and coordinate appointments Arrange travel, including itineraries and accommodations Prepare, edit, and proofread correspondence, reports, and presentations Handle confidential information with discretion and professionalism Serve as a liaison between executives, clients, and internal teams Organize and facilitate meetings, including agenda preparation and follow-up Support special projects and events as needed Deliver exceptional customer service in all interactions Adapt to shifting priorities and handle urgent tasks after hours when required Travel to other job sites within a 50-mile radius as needed Requirements 3-5 years of recent experience as an Executive Administrative Assistant BS/BA Degree Preferred Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional customer service and interpersonal skills Demonstrated experience supporting C-level executives and managing sensitive matters Highly organized, detail-oriented, and able to multitask effectively Strong written and verbal communication skills Tech-savvy and comfortable learning new tools and systems Flexible to work after hours and travel as needed Preferred Attributes Positive, can-do attitude with a commitment to excellence Ability to anticipate needs and take initiative Professional, friendly demeanor and strong work ethic Benefits Offered: Competitive pay from $25 an hour, dependent experience, education and certification. Dental, Medical, Vision and 401K. We offer Paid Time Off and Health Benefits to full and Part Time Employees.

DEPARTMENT: 150 - Admissions / STATUS: Part-Time / CLASSIFICATION: Student-Non-Exempt / RANK: Student / DATE LAST UPDATED: May 2022 GENERAL DESCRIPTION The Office of Admissions is seeking a friendly, organized individual for the Undergraduate Admissions Assistant in the Office of Admissions. Life Pacific University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich LPU's academic and culturally inclusive environment. The primary function of this job is to assist with application processing, communication to applicants and provide administrative support to Undergraduate Admissions Staff. ESSENTIAL DUTIES Preferred but not required bilingual English/Spanish Process application materials that are received by the Office of Admissions, with focus for Undergraduate applicants. Enter prospective student information into the student database system. Assist the Admissions Counselor with application processing and follow-up with prospects and families. Ensure compliance with LPU processing and file maintenance standards. Provides secretarial support to the Undergraduate Admissions staff. Interacts with other campus departments. Update content and maintain applications and forms. Represent the University at events when needed. The primary responsibility of the Undergraduate Admissions Assistant/Intern is to respond to inquiries from a variety of sources and provide information to necessary parties in a timely and professional manner. Is prepared to handle large call/email volumes and work in a deadline-driven environment. This position serves as a backup processing specialist, data entry, and all other admission document processor This shall include, but is not limited to, the above duties Assists the undergraduate Admissions Staff with on-campus events Requirements MINIMUM REQUIREMENTS Must be a current LPU student in good standing. GPA of 3.0 or higher is preferred. At least one year of experience in an administrative and office setting. Ability to quickly learn new computer programs. Proficient working computer knowledge: Microsoft Outlook, Word, PowerPoint, and Excel Extremely detail oriented and ability to follow processes, rules, and instruction. Ability to communicate clearly and effectively with students, parents, pastors, faculty, staff, & leaders (solid interpersonal, public address, written/verbal communication skills are a must) Strong organizational skills and the ability to work unsupervised. Ability to communicate clearly, orally and in writing, to students, parents, pastors, faculty, and staff. Ability to relate well with students, college offices, and visitors in a friendly and flexible manner. Demonstrates good personal appearance and pleasant telephone voice. Knowledge and acceptance of principles and philosophies of the University. Ability to work in a fast-paced, deadline-driven environment. Demonstrate professional business communications and procedures. Demonstrates experience in customer service role in an office environment with a high-volume workload. Must have a valid CA state driver's license. This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee and is subject to change and revision when necessary.

Job Description Positive Investments, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office operations within the property management industry. This full-time, on-site role is ideal for a proactive professional who thrives in a fast-paced environment and is comfortable juggling a mix of traditional administrative tasks with special compliance and reputation management responsibilities. This position requires an extensive knowledge of Excel and impeccable organizational skills. Key Responsibilities: Administrative Support Provide general administrative support to the corporate team. Prepare reports, memos, letters, and other documents as needed. Maintain organized filing systems, both electronic and physical. Compliance & Licensing Responsible for obtaining and renewing DBAs (Doing Business As) and business licenses for all applicable properties and entities. Track deadlines for renewals to ensure continuous compliance with local, county, and state regulations. Communicate with city and county agencies as needed to resolve licensing or regulatory issues. Reputation & Online Presence Management Monitor and respond to Yelp reviews professionally and in alignment with company voice and brand. Maintain records of reviews and feedback trends to share with executive and regional management. Collaborate with marketing or leadership to escalate or resolve recurring concerns reflected in online feedback. Other Duties Assist with special projects and support other departments as needed. Elevator Operations: Coordinate elevator renewals, certifications, and troubleshoot operational issues in collaboration with service providers and manager/supervisors. Fire Extinguisher Compliance: Oversee fire extinguisher inspections, servicing, and compliance across all company locations. Laundry Services Management: Manage contracts, maintenance, and renewals related to laundry services across all company sites. Vendor Relations: Serve as the primary point of contact for vendors, managing communications, negotiating service agreements, and ensuring timely delivery of services. Qualifications: 2+ years of administrative or office management experience preferred. Prior experience in property management or real estate industry a plus. Strong written and verbal communication skills. Excellent organizational skills and attention to detail. Comfortable managing multiple priorities and meeting deadlines. Proficient in Microsoft Office Suite (Specifically, proficient in Excel). Familiarity with Yelp, Google Reviews, or similar platforms is a plus. What We Offer: Competitive compensation Medical, dental, and vision insurance Paid time off and holidays