Manager's assistant/administrative assistant jobs in Hoffman Estates, IL - 222 jobs

A well-established and highly regarded realty company in Chicago is seeking a part-time Office/Administrative Assistant to join their dynamic team. This is a temporary opportunity (2-4 months) offering $20/hour, 20-25 hours per week, and a consistent schedule. The role is fully on-site within a collaborative, fast-paced office environment and offers potential to convert to a permanent position. Mack & Associates provides benefits including medical coverage, PTO, and a 401(k). Responsibilities of the Part-time Office/Admin Assistant: Provide general office and administrative support to keep daily operations running smoothly Order and manage office supplies and snacks Maintain a clean, organized kitchen and common areas Support employee onboarding and offboarding processes Partner with the IT team on basic technical needs Manage office vendors and service providers Assist with office equipment issues (such as copy machines) Play a key role in keeping the office organized, efficient, and on track Qualifications of the Part-time Office/Admin Assistant: At least 1 year of relevant office or administrative experience (2-3 years preferred) Prior experience in office administration, coordination, or HR-related tasks Real estate industry experience is a plus, but not required Strong organizational skills with keen attention to detail Ability to multitask and adapt quickly in a changing environment Proactive, solution-oriented mindset (Type A personalities thrive in this role) Excellent communication and interpersonal skills Reliable, professional, and highly organized B-1

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Central Credit Union of Illinois in Bellwood, IL is a not-for-profit financial institution looking for an energetic, conscientious and detail-oriented individual who enjoys making a difference, being part of a team, and takes pride in their career working in our professional, fast-paced office environment as a Full-time and/or Part-Time Executive Assistant. Are you looking for an established, reputable credit union that appreciates both its members and its employees? If so, please read on! This position earns competitive compensation depending on experience and qualifications. We provide excellent benefits! If this sounds like the right opportunity for you, apply today! Due to the anticipated volume of responses, we will contact only those candidates who most closely match our requirements. Only local candidates will be considered.

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

Demonstrate your proven track record as a highly engaging and driven strategic thinker who develops strong partnerships and maximizes efficiency for executive level leaders. If you thrive in a fast-paced environment and want a challenge, this role is for you. As the Senior Executive Assistant within a large organization, you will manage a demanding and dynamic calendar and coordinate international travel to ensure the efficient use of the executive's time. You will partner with key stakeholders, including Business Managers, Finance, and Communications teams, to track and organize deliverables, prepare for client visits, plan complex market visits, and create simple communications and presentations. Job Responsibilities Gate keep all contact with the public, clients and staff coming through the executive's office Manage extensive and complex calendar Facilitate interactions with executive-level clients and internal constituents across all lines of business, ensuring effective communication and collaboration Leverage tools such as LLM and Teams to prepare for client meetings and maximize communication efficiency. Work closely with Business Manager on a variety of tasks, produce succinct minutes and replay key takeaway and themes from senior meetings. Coordinate and organize senior meetings, draft communications and presentations including agenda setting, material preparation and distribution, coordination of guest speakers, and logistics. Provide site support for local office requirements and partner with colleagues for backup and floor support Arrange and maintain extensive travel plans and itineraries for both international and domestic travel Plan and lead events as needed Required qualifications, capabilities and skills: Strong personal leadership, ability to work independently and effectively in a demanding, changing environment 10 years of proven experience supporting executive leadership with large organizations Exceptional travel planning skills and knowledge Detailed and strong organizational skills Project management skills Demonstrated ability to plan complex and large events Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Exceptional interpersonal, presentation and communication skills Fluency in all Microsoft office products Preferred qualifications, capabilities and skills Strong JP Morgan institutional knowledge and proven ability to navigate the firm fluidly Experience leveraging technology to promote efficiency Background in a client facing sales and financial services environment ***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid option

Assistantships are a common pre-requisite for high-level administration opportunities. They are also common pre-requisites for management positions in athletics, higher education, or in businesses involving athletics including the collegiate, interscholastic, and youth levels. The programs that best complement this position are: Master of Arts in Higher Education Leadership Master of Arts in Organizational Leadership Master of Arts in Sports Leadership Master of Business Administration ( MBA ) For the Master of Arts in Higher Education Leadership, Organizational Leadership or Sports Leadership programs, this assistantship offers the GA opportunities to create solutions, discover new leadership ideas and skills, as well as to develop the ability to engage and motivate others. The GA will gain experience in relationship development within different populations including but not limited to head and assistant coaches, general students and student-athletes, alumni, other professionals in various departments across campus and within the NCAA Division III administrative bodies. The GA will have opportunities to develop conflict resolution skills to achieve goals in professional settings with other coaches and administration/staff; develop and manage problem solving skills to be used in the daily work environment. For the MBA student, this assistantship offers the GA experiences in college administration that should help students to see the big picture of higher education as a whole to appreciate revenues and expenses and how different issues impact practical considerations in intercollegiate athletics. Students will have hands on experiences in budgeting, event management, marketing, operations, leading student-athletes, as well as supervision and management of student employees. The GA will gain experience in relationship development including but not limited to coaches, staff and faculty, undergraduate students, alumni, and community leaders. Additional opportunities will include calculating return on investment for recruiting & marketing activities as well as assessing how to create action plans to put long-term goals into practice with the goal of increasing productivity. Job Qualifications Accepted into a graduate program at North Central College. Excellent written and verbal communication, presentation, interpersonal, and analytical skills required. Demonstrated problem-solving and critical thinking skills. Intermediate skills using MS Office Suite, including Word and Excel Experience in college athletics strongly preferred

Job DescriptionBenefits: 401(k) matching Flexible schedule Health insurance Paid time off If you are looking for a homecare company that cares about their employees than look no further! We focus on what is important to our Care Professional and understand that YOU are the HEART and Backbone of our company We service all LAKE COUNTY AREA!!!!!!!!!!! Ideal Candidate Mush have: At least year of experience in the field Why Assisting Hands Homecare? Office open 24/7 -emergency on-call you will always speak to live person Health insurance IRA-Matching up to 3% Paid Leave Competitive Pay Mileage reimbursement weekly pay Referral Program flexible schedule Available shifts: Part-time/ Full-Time Days, Nights, Evenings and overnights Job Requirements: Must pass Background check Pass E-Verify flexible schedule Driver's license Reliable Transportation Pay: $18.50-$22.00 per hour Responsibilities are: Deliver compassionate in-Home care caregiving services including personal care meal preparation Assist with daily activities like grooming, errands, and light housekeeping to promote in Senior Living Environments. Monitor client well-being, report changes to care Coordinators and follow care plans for home health aide duties. Hoyer lift, transferring, gait belt Bed bound clients Join us we are making difference in our seniors Lives! call to schedule an interview with us don't wait! or call to schedule an interview with our Hiring Manager Karen!

Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Emergency Room-ER - Tower **Work Type:** Full Time (Total FTE between 0.9 and 1.0) **Shift:** Shift 1 **Work Schedule:** 12 Hr (7:00:00 AM - 7:00:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (***************************************************** **Pay Range:** $17.63 - $27.77 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. **Summary:** Performs a variety of administrative tasks in support of the operations function. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures. **Other information:** **Required Job Qualifications:** -High school diploma or GED. -One year business experience. -Excellent customer service and interpersonal skills. -Excellent verbal and written communication skills, including computer skills. -Able to type 25 words per minute (wpm) or greater. -Good organizational skills. -Strong problem solving skills. -Ability to multitask. -Flexible both in schedule to provide coverage seven days a week, 24 hours a day as necessary. **Physical Demands:** -Work requires the ability to move throughout the Medical Center. -Work requires lifting or carrying objects up to 25 lbs. **Responsibilities:** 1. Greet and assist customers, including, but not limited to: staff, volunteers, visitors, guests. 2. Order and maintain supplies. 3. Answer incoming telephone calls promptly and courteously and screens calls to determine appropriate person or response needed. 4. Identify opportunities to improve customer satisfaction and unit operations, presents implementation suggestions to manager. 5. General duties, including preparing and completing paperwork, arranging meetings, computer generated forms, inputting data, compiling information, and distribution/processing of files to completion. 6. Answers questions, retrieves information, or generates reports for management as needed. 7. Receive and log records, files, or paperwork, verifying completeness and accuracy. 8. Attend staff meetings on scheduled workdays. 9. Accept assignments by leadership. 10. Independently offer assistance to peers or other staff members when workload allows. 11. Participate in department and Rush quality improvement initiatives. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. **Position** Sr Clerical Office Asst ER Department **Location** US:IL:Chicago **Req ID** 22196

Modern dental offices with locations in Downers Grove and Aurora is looking for office assistant. Normal working hours are from 9AM to 4PM on weekdays only We are looking for a caring, outgoing, energetic, and motivated candidate with strong desire and capability to learn new technologies and to be cross-trained. Computer, good communication and personal skills are required. Dental assistant experience is much preferred but not needed. Candidates with no prior dentistry experience will start at assisting at front desk followed by assisting at the back work as needed. Graduating or recent graduates from Dental Assistant and other medical programs are welcome to apply. Please email your resume and indicate your available days and hours. Apply for a bonus paying and a no weekends professional career job.

Hiring Department: Procurement Diversity FTE: 1 Work Schedule: Monday - Friday; 8:30AM - 5:00PM; TBD Shift: Days # of Positions: 2 Workplace Type: Hybrid Salary Range: $79,000.00 - 85,000.00 / Annual Salary (Salary is competitive and commensurate with qualifications and experience, while also considering equity). About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. This position manages a wide range of business opportunity initiatives and contract compliance responsibilities within the Office of Procurement Services. The coordinator will assist with the development and execution of the university's business opportunity program by designing outreach strategies, compliance management, and community engagement initiatives. The role will focus on expanding vendor access and ensuring equitable participation in procurement processes. This position is not eligible for the Referral Program and Sponsorship for Work Authorization is not available. Duties & Responsibilities: * Provide guidance to departments regarding standard procedures for promoting small business and contract compliance, as well as State, federal laws and regulations, and University policies. * Collaborate with and develop an effective working relationship with university departments, procurement services, Office of University Payables and other functional groups to ensure contract compliance. * Conduct contract compliance and vendor management utilizing office systems. * Engage with university units to monitor vendor participation and develop strategies to expand partnerships and broaden the vendor base partnerships using data analytics and data tools. * With an emphasis on general goods and services, serve as a liaison with internal stakeholders to provide guidance on inclusive procurement policies, to resolve issues and ensure vendors use best efforts in meeting university goals. * Create and maintain appropriate documentation of the compliance process, as well as other departments processes and ensure rules, regulations, policies, and procedures are adhered to. * Facilitate training and create materials for departments and vendors, including but not limited to, educating vendors on the University's procurement process, providing instructions on obtaining certifications, completing Small Business Plans required for obtaining grants and other required documentation. * Support department leadership in the development and management of the department's brand and communication strategy, including assisting with developing and managing newsletters, website content and other updates. * Assist with the development and documentation of inclusive procurement policies and procedures. * Assist with creating and compiling required university and statutory reports, in addition to other ad-hoc reporting as needed. * Lead project management for various internal and external team initiatives by applying knowledge, conducting research, assigning tasks, determining benchmarks, and the development of an effective communication plan. * Manage event planning committees and logistics in coordination with internal and external participants. * Perform other related duties and participate in special projects as assigned. Minimum Qualifications Required: * Bachelor's degree in business administration, management, or a field related to the position. * Two (2) years of professional business, financial, and/or managerial work experience. * Demonstrated experience in Procurement and/or Business Opportunity, Supplier Access, or Inclusive Procurement Programs. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) Preferred Qualifications: * American Contract Compliance Association (ACCA) Certification or similar certification requiring advanced knowledge in training in Supplier Diversity. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. #LI-AB1

Title: Administrative Assistant to the Instructional Resource Manager Department: Bookstore Classification: Administrative Assistant 12 month Assignment: 12 month FLSA Status: Non-Exempt Reports To: Instructional Resource Manager, Office Manager, and Assistant Principal of Educational Services Location: Highland Park High School Salary: $24.00/hour Hours: 7:00am - 3:30pm Summary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods. Qualifications: High School Diploma or GED, required Bachelors or Associates Degree, preferred 2 years of experience in an educational setting, preferred 2 years of experience as an administrative assistant, preferred Possess outstanding organizational and time-management skills Able to work independently and access supports as needed Able to work with others in a positive manner Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise Able to build and maintain relationships with colleagues that supports a cooperative work environment Able to handle and maintain the confidentiality of employee, student and other sensitive District information Able to set goals and establish methods for achieving these goals Able to work effectively with a wide range of constituencies in a diverse community Technology Skills preferred: Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets Working knowledge of Google Sheets or similar software for record keeping and data organization Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position. Administrative and Operational Support Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources. Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy. Maintain confidentiality of student, staff, and district information. Support special events requiring extended or occasional weekend hours. Technology and Data Management Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs. Maintain accurate inventory records and reconcile data using district systems. Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools. Communication and Collaboration Communicate clearly and professionally in both written and verbal forms. Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public. Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment. Problem Solving and Evaluation Use sound judgment, analytical ability, and common sense to address complex or unexpected situations. Apply mathematical and organizational skills to track budgets and evaluate processes for improvement. Set goals, establish methods to achieve them, and monitor progress toward successful completion. Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables. Language Skills Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.Effectively present information and respond to questions from constituency groups. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Mathematical and Technical Skills Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis. . Reasoning Ability Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers. Physical and Mental Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell. The employee is regularly required to communicate with staff and others. The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls. The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus. Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public. Working Conditions: In the work environment, this role is regularly exposed to office environmental conditions. The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues. The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people. The employee is infrequently required to work weekends, scheduled in advance.. Safety: As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role is directly responsible for the safety, well-being, and work output of students. Required to: Use good safety awareness and judgment Follow policies Report potentially unsafe conditions Follow manufacturer safety instructions when using equipment Follow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Description We are seeking a motivated and detail-oriented Office Administrator/Bookkeeper to join our team part time. The ideal candidate will possess strong QuickBooks and Excel proficiency and strong organizational skills. Plumbing & Heating or other trade background is a definite plus! Key Responsibilities: Maintain and update financial records using QuickBooks Manage account invoicing Perform administrative duties, including scheduling and correspondence Assist in process creation and organization Support the team in various tasks as needed 25 Hours Per Week Qualifications: Required 1-3 years of experience in Quick Books Proficiency in Microsoft Office Suite Strong communication and interpersonal skills Excellent problem-solving skills and attention to detail Comfortable working in a fast-paced, team-oriented environment Preferred 2-5 years of experience in construction or plumbing & heating Knowledge of accounting principles

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. We're Hiring! Join our team as an Assistant & Support Teachers at The Gardner School of West Loop! We have an exciting opportunity for an Assistant & Support Teachers working in our State-of-the-Art facility. At The Gardner School of West Loop, we believe learning begins with love - for children, for teaching, and for making a difference. Join our passionate, professional team in our state-of-the-art preschool, where your ideas are valued, your growth is supported, and your impact is celebrated every day. What You'll Do: Assist the Lead Teacher in implementing age-appropriate curriculum and activities that align with each child's developmental needs. Offer nurturing guidance that supports each child's emotional and behavioral development. Model The Gardner School's core values: Children First, Trust, Innovation, and Make a Difference Maintain respectful, supportive relationships with parents and families. Ensure a clean, organized, and safe classroom by supporting daily routines, hygiene, and sanitation procedures. Collaborate with teaching team members and school leaders to ensure consistency and support across classrooms. Uphold a professional, team-oriented mindset at all times. What We Offer: Competitive Pay: The starting pay range for the Assistant Teacher position is $17.40-$21.50 per hour, based on education and experience. The starting pay range for the Support Teacher position is $16.60-$19.40 per hour, based on education and experience. Comprehensive Benefits: Health, dental, and vision insurance; paid time off; 401(k) with company match; childcare tuition discount; paid holidays; and professional development opportunities Career Growth: Opportunities for advancement within our growing organization Qualifications: Education/Certification: High school diploma (required). Current CPR/First Aid certification (or willingness to obtain upon hire) Experience: 1+ years of experience working with children ages 6 weeks to 5 years. Knowledge, Skills and Physical Requirements: Eligible to work in the U.S. without sponsorship. (Required) Regular and reliable attendance. Passion for early childhood education and a nurturing, joyful approach to care. Intermediate PC skills and proficiency with general administrative tasks. (Required) Active engagement throughout the day including standing, sitting on the floor, bending, and lifting up to ~60 lbs. Ability to fulfill cognitive and interpersonal aspects of a classroom leadership including speaking, hearing, reading, writing, focusing attention, and building relationships. Interest in growing within a supportive, mission-driven preschool environment. Ability to perform the essential functions of the position with or without reasonable accommodation. The Gardner School extends equal employment opportunities to qualified applicants and employees on an equal basis regardless of an individual's age, race, color, sex, religion, national origin, disability, veteran status, sexual orientation, or any other reason prohibited by law. Pay Range: $17.40 - $23.55

Job DescriptionDescription: A busy private medical office is seeking an experienced and reliable Front Desk Receptionist/Medical Administrative Assistant to support daily operations at our Oak Park location. Schedule: Monday to Friday, 8:40 AM - 5:00 PM Occasional Saturday rotation (approximately once a month), 9:00 AM - 1:00 PM Key Responsibilities: Manage front desk duties including answering phones, responding to messages, and assisting patients in a timely and professional manner Schedule appointments and manage patient records using our Electronic Health Records (EHR) system Process emails and maintain accurate and organized patient files, including intake forms and communications Coordinate with other medical offices and facilities to support continuity of care Perform general office tasks and other duties as assigned by supervisor Qualifications: Strong computer and organizational skills Previous experience in a medical office setting preferred Excellent communication and customer service skills Spanish bilingual is required. We are currently hiring for the following location - please ensure this commute works for you: 6326 Roosevelt Rd, Oak Park, 60304 To learn more about our practice, please visit: ************************************* Requirements:

The mission of Sunshine Gospel Ministries (SGM) is to seek the renewal of the city through ministries of discipleship, mercy and justice. Our vision is to empower youth and families to thrive and lead prosperous, healthy lives through connectedness, opportunity, and economic sustainability. Our culture is open, warm, inviting and family oriented. We are a ministry that seeks individuals who have a passion for the gospel, and our youth and families in the Woodlawn community. The Youth Outreach department at SGM exists to help youth and young adults in our community flourish spiritually, academically, emotionally, and physically; encouraging self-expression through various experiences which expand their horizons and ability to dream. This is accomplished through year round out-of-school-time academic and faith-based enrichment programming centered around a trauma informed, social-emotional based curriculum which helps students to develop resiliency. Programs feature tutoring, homework assistance, as well as, various recreational, performing arts, and STEAM opportunities. POSITION SUMMARY This role will lead and oversee after school programs for elementary and middle school students, and summer camp programs for students of all age groups. The program goals are to: Ensure that students are provided with a safe, loving and caring space where mentoring relationships can be fostered. Ensure students are told and shown that God loves them and are introduced to the Gospel. Ensure the 40 Developmental Assets are taught and reinforced to all program participants. Ensure students are provided with homework assistance, academic tutoring, social/emotional support, and enrichment. Ensure that students are exposed to the different and unique ways of self-expression. The Youth Outreach Engagement Associate collaborates with a team of part-time staff and volunteers to accomplish these goals in each of the program areas. This position is also responsible for strengthening current and identifying/building new partnerships with schools, community organizations and entities. ESSENTIAL RESPONSIBILITIES / FUNCTIONS NOTE: Sunshine Gospel Ministries is a not for profit faith-based organization. This position is a ministerial role and will share God's word, lead biblical studies, and model behavior that is consistent with God's love. Assists Youth Outreach Program Director in providing oversight and support to all elementary and middle school students during out-of-school-time programming. Assists Youth Outreach Program Director in administrative duties such as metrics reporting, keeping inventory of supplies, ordering snacks and necessary materials and supplies, maintaining attendance reports and updating the communication database with relevant youth/parent information across elementary, middle and high school programming. Assists Youth Outreach Program Director in keeping accurate fire, tornado and active shooter logs to comply with all DCFS licensing requirements. Assists Youth Outreach Program Director in providing spiritual leadership to Youth Engagement Assistants to ensure that God remains at the core of all programs and activities. Collaborates with Youth Outreach Engagement Associates in providing elementary and middle school students with consistent parent communication and maintaining programmatic data. Collaborates with Youth OutreachEngagement Specialists and Youth Outreach Program Director with developing and implementing all Elementary and Middle School programming, curriculum and lesson plans to best accomplish program goals that ensure that the 40 Developmental Assets remain the basis of all programming. Assists Youth Outreach Program Director with maintaining Youth Outreach programmatic budget. Assists Youth Outreach Program Director with recruiting, training, and coordinating volunteers to maximize their effectiveness. Collaborates with the Youth Outreach team to maintain consistent and positive mentoring relationships with students. Assists Youth Outreach Program Director with cultivating and maintaining relationships with partner organizations to provide additional opportunities for students. Collaborates with additional Youth Outreach Engagement Associates to provide emotional support and behavior management in line with Youth Outreach policies/best practices. Participates as part of the Youth Outreach team that provides programs for youth from 1st-12th grades. Participates in Sunshine Gospel Ministries ministry-wide events such as Open House, Halloween, Thanksgiving, Christmas Store, and other events that may be planned throughout the year. Performs other related duties and responsibilities as required or assigned. RELATED DUTIES Must become a Mandated Reporter EDUCATION SKILLS & EXPERIENCE BA degree in a related field or a minimum of 2 years working in a relatable ministry setting or with non-profit focusing on urban, racial and justice issues Demonstrates working knowledge of Microsoft Office Ability to effectively manage time and projects Possess good oral and written communication skills Ability to effectively collect and manage data Capable of effective multitasking Ability to work well in a collaborative environment as part of a team, as well as self-motivated and able to work independently Must be organized, detail oriented, reliable, and flexible Ability to work with and have an appreciation for diverse groups of people Demonstrates cultural sensitivity to the African-American community Able to use discretion and judgment when dealing with confidential information Continuous learner who leverages opportunities for learning and applies new knowledge and skills Demonstrates a belief in community as related to SGM's core values (Gospel, Radical Hospitality, Celebrating Beauty, Restorative Justice, Collaboration, Reconciliation, Fostering Effectiveness) Reliable, predictable, and timely attendance is required. PHYSICAL REQUIREMENTS & WORKING CONDITIONS Physical demands: While performing the duties of this job, the employee is occasionally required to walk and/or sit; use hands to fingers or feel objects, tools or controls, reach with hands and arms; balance; stoop; talk or hear. The employee must be able to bend, stoop, pull, push, lift, as well as have overhead extension of arms. Must be able to stand for long periods of time; be able to lift, carry or move at least 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Work environment: While performing the duties of this job, the employee will work in a public building and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. DIRECT REPORTS None

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.