Manager's assistant/administrative assistant entry level jobs

Administrative Assistant/Clerical/Exec. Assist. to Superintendent & Dir. of Student Services Date Available: 12/22/2025 Closing Date: 12/05/2025 Due to a retirement, Ottawa Hills Local Schools is looking for an Executive Assistant to the Superintendent and Director of Student Services. This is a full-time, twelve-month position with health insurance and benefits provided. Salary is commensurate with experience. Please refer to the attached job description and direct any questions regarding the position to Superintendent Dr. Adam Fineske at ********************** Located in the Village of Ottawa Hills in northwest Ohio, Ottawa Hills Local Schools is a high-performing school district of about 1,040 students. Our junior/senior high school and elementary school received five stars on this year's Report Card.

About this opportunity: Cenovus is seeking an Executive Administrative Assistant for our Dublin, Ohio office to support the Head of Downstream. In this role, you will act as a key liaison between executive leadership and the business, proactively anticipating needs and managing complex calendars, meetings, and communications. The position includes coordinating domestic and international travel, handling sensitive and confidential information, and supporting executive functions, site visits, and special events. The ideal candidate excels at organization, discretion, and ensuring seamless day-to-day operations for senior leadership. What you'll do: Act as the executive's representative internally and externally by initiating correspondence and actions to include composing complex, detailed and sensitive materials including but not limited to creation of presentations and reports, company-wide communications, meeting agendas, and meeting minute notes. Provide confidential assistance to the Head of Downstream, including file management, mail handling, and calendar management. Lead general office administration tasks, such as coordinating meetings, handling expenditures, and ordering office supplies. Manages logistics and develops content for weekly, monthly, and annual meetings as an active member of the Leadership Team. Coordinate travel arrangements, appointments, staff training, and time management. Responsible for completing reports, expense vouchers and reconcile vouchers to credit card statements. Who you are: Legally authorized to work in the US Minimum 5 years of office experience with high level executives Ability to communicate with all levels of the company and external contacts; excellent proof reading, business writing skills, and presentation preparation skills Strong organization skills, with the ability to set priorities, follow-up and meet deadlines; ability to work independently in a fast-paced, varied, and diverse environment with changing priorities Proficiency in Microsoft Word, MS Teams, Outlook, Excel and Macros, Visio, Power Point, and SAP (including Manager's Desktop) We acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement. Note: The application deadline for this position is 11:59 PM MT DECEMBER 6, 2025. Cenovus was ranked one of Canada's Best Employers in 2025. We're committed to being an employer of choice in our industry by offering a competitive total rewards package and employee programs and rewarding career development opportunities. Learn more. #LI-MG1 If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email *******************************. Who we are: Cenovus is an integrated energy company headquartered in Calgary. We're committed to maximizing value by developing our assets in a safe, responsible and cost-efficient manner. We operate in Canada, the United States and the Asia Pacific region. Our downstream operations include upgrading, refining and marketing operations in Canada and the United States. We are currently the largest refiner in Ohio and transport products from our refineries in Lima and Toledo, Ohio and Superior, Wisconsin via pipelines, rail cars and trucks to customers throughout the United States. Other operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia. Find Cenovus on LinkedIn, Facebook and Instagram. The Cenovus experience Total rewards We're committed to being an employer of choice through competitive compensation and our comprehensive total rewards package, including: Generous paid vacation Annual bonus Retirement savings plan matching Long-term incentives Medical & dental coverage Life insurance Disability benefits Employee assistance program Virtual healthcare coverage Generous leave of absence programs Fitness membership reimbursement Our development philosophy We foster a culture of continuous learning and development to support employees as they build meaningful careers. We offer a variety of employee development initiatives, including: Internal course offerings Education assistance for additional development Opportunities to work on special projects Leadership development programs for emerging and established leaders We actively promote internal job movement, recognizing the value of gaining new perspectives, building connections across teams, and applying expertise in new ways. As a fully integrated energy company, we believe that sharing knowledge across our business and operations creates stronger outcomes-for employees and for the company as a whole. Our culture Our purpose: We energize the world to make people's lives better. Our values: Protect what matters Do it right Make it better Do it together Cenovus Cares: We believe in the power of purpose-driven work. Our Employee Giving and Volunteering Program, Cenovus Cares , connects our people to our purpose, inspiring action and elevating impact year-round. Support causes you care about with volunteer opportunities in and outside of work. Earn donation grants while volunteering (up to $1,000 per event). Receive donation matching up to $25,000 annually. Staff resource groups: We have various staff resource groups to help ensure our people feel a sense of belonging and can grow and do their best work. These voluntary groups are employee-led and all groups are open to all staff in all locations. Equal opportunity employer We believe a workplace where everyone has merit-based opportunities to grow, achieve career aspirations and feel a sense of belonging benefits our people, our company and the regions where we live and work. We embrace and encourage different perspectives and approaches, which help us make better business decisions. We believe that through this approach, we can solve challenges, seize opportunities and unlock innovative solutions. To achieve an unbiased and respectful workplace, individuals are evaluated based on qualifications, merit and abilities, and we encourage applications from all qualified candidates. We also acknowledge the value of transferrable skills and may consider equivalent combinations of experience and education should you not meet a specific requirement. For more information about working at Cenovus, visit cenovus.com. The requirements of this posting may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent. Interested in this opportunity? Click the Apply link. If you are a CURRENT EMPLOYEE, please apply by going to our Internal Career Site.

Who Are We? UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni's tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients. What Do We Offer? At UniUni, we offer exciting opportunities to our employees to achieve their career goals. If you are ready to join UniUni's dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story. Requirements Responsibilities Support the Operations Manager in team development and collaborate with staff across all levels to ensure efficient workflow and effective communication that drive team success. Follow standard operating procedures as established by management. Receive, inspect, handle, and stock inbound products. Process returns by counting and confirming quantities, assessing product condition, and completing related paperwork. Assign delivery tasks to drivers based on warehouse volume and delivery schedules. Supervise warehouse operations in accordance with quality standards, including the management of warehouse personnel and/or third-party service providers. Respond promptly to customer or client inquiries, resolve issues, and escalate service concerns to the supervisor when necessary. Promote and encourage safe work practices among all team members. Coordinate daily cycle counts and investigate inventory variances. Prepare and update weekly reports. Perform other duties as assigned. Qualifications College diploma or international equivalent. Fluency in both English and Chinese. Strong process-oriented thinking and the ability to structure and implement workflows effectively. Excellent communication and interpersonal skills, including conflict resolution and team management. Proven ability to supervise and motivate a team to meet and exceed goals. Valid driver's license. Benefits Dental, Vision, Medical insurance, Paid Holiday, Paid Time Off, Paid Sick Leave, Management training program Salary range $18-$22/h

Job Description Float Business Assistant - Columbus Region Location: Travels between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City Magnolia Dental Locations Office Website: *************************** About Magnolia Dental Magnolia Dental is a family-first dental group committed to making a positive impact on the lives of our patients. With a focus on gentle, high-quality, and long-lasting care, we've built a reputation for creating a warm, welcoming environment where patients feel at home-and so do our team members. Position Overview We are looking for an organized, friendly, and adaptable Float Business Assistant to support our front office operations across several Magnolia Dental locations in the Columbus area. This position will travel as needed between Worthington Hills, Canal Winchester, Upper Arlington, and Grove City to ensure smooth front desk operations and provide an outstanding patient experience. Key Responsibilities Greet patients warmly and professionally at the front desk Schedule and confirm patient appointments efficiently Manage phone calls, emails, and patient inquiries with excellent communication skills Verify insurance coverage and accurately input patient information Present treatment plans and financial arrangements clearly and confidently Collect and process payments and maintain accurate financial records Ensure a clean, organized, and welcoming front office environment Provide coverage at assigned locations based on operational needs Qualifications At least one year of experience in a dental office required Experience with dental insurance verification and billing Excellent communication and multitasking skills Focused on schedule optimization, with a priority on maintaining full provider schedule Positive, team-oriented attitude with the ability to adapt to new environments quickly Strong organizational and time-management skills Comfortable with dental management software Reliable transportation and willingness to travel to multiple Columbus-area offices What We Offer Competitive hourly compensation Comprehensive benefits for full-time team members: health insurance, PTO, and more Opportunities for professional development and cross-location training Supportive and collaborative team culture Exposure to a variety of office environments and workflows Magnolia Dental is proud to be an Equal Opportunity Employer. We value diversity and are committed to fostering an inclusive workplace for all team members

EOE/AA/Disabled/Veterans What We're Looking For To succeed in this role, you should have: 1+ years of administrative or recent college graduate looking to get into hospitality sales Proficiency in Microsoft Office Preferred Qualifications: Experience in sales, catering, or events Knowledge of the hotel industry Familiarity with Delphi Schedule: Monday - Friday from 8\:30am-5\:00pm The Benefits - Hilton is proud to have an award-winning workplace culture ranking #2 Best Company To Work For in the U.S. We support the mental and physical wellbeing of all Team Members so they can Thrive personally and professionally in a diverse and inclusive environment, thanks to innovative programs and benefits. Medical Insurance Coverage Options - for you and your family. Able to enroll after 90 days of employment Vision, dental, life and disability insurance Mental Health Resources Best-in-Class Paid Time Off (PTO) - you can accrue up to 25 days per year Go Hilton travel discount program\: 100 nights of discounted travel per calendar year Participating in the 401(k) Plan and company match is the perfect way to save for the future. We match 100% of every dollar eligible TMs contribute up to 3% of pay, plus 50% of every dollar contributed on the next 2% of pay. Career growth and development Team Member Resource Groups Recognition and rewards programs Access to your pay when you need it through DailyPay Access to a wide variety of educational credentials (ex. college degrees, high school completion, English-language learning, digital literacy, professional certificates and more) Inclusive family-building and fertility benefits Expanded bereavement leave. Adoption Assistance program Complimentary Parking Complimentary Team Member Lunch Nestled in the heart of the Short North Arts District and connected to the Greater Columbus Convention Center, Hilton Columbus Downtown features two towers with 1,000 guest rooms, 75,000 sq. ft. of event space, and several unique dining experiences. We are seeking a full-time Sales Administrative Assistant to join our award-winning Sales team! This is your chance to bring your creativity and organizational skills to a fast-paced, dynamic environment alongside a team that shares your passion for hospitality. What will I be doing? As Sales Administrative Assistant, you will provide support to the Director and 5 Sales Managers with administrative and clerical support including word- processing, typing, e-mailing, filing, data-entry, Excel spreadsheets, copying, corresponding, answering telephones, processing mail, taking notes, making travel arrangements and performing other general office duties. Specifically, you would be responsible for performing the following tasks to the highest standards: Receiving and distributing all leads that come through via phone, email, or sites Generate proposals, contracts, and diagrams in support of the Sales Managers Understand fully the hotel amenities, packages and promotions Produce quotations and written confirmation to all clients Produce accurate and timely reports that meet the needs of the Sales managers and directors to include the reporting of appointments, calls made and business leads Monitor customer satisfaction regularly and resolve any outstanding issues to ensure future business Arrange and assist with site visits Assists on special projects as needed #LI-JW1

Job Description We are looking for a positive and energetic Employee Benefits Administrative Support Associate for our Employer CARE team with a dedicated sense of responsibility and the ability to work collaboratively in a team environment. Duties include a variety of data entry and clerical tasks as well as providing support to our leadership team and employees with daily and unique needs. The ideal candidate will have excellent oral and written communication skills, a keen attention to detail and resilience and flexibility when managing the day-to-day tasks needed to support our commitment to improving lives through innovation in research, education, and service. Requirements • Knowledge of office management systems and procedures • Working knowledge of office equipment, like printers and fax machines • Proficiency in MS Word, MS Excel, and MS PowerPoint • Excellent time management skills and the ability to prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational skills with the ability to multi-task Compensation: $18-$20/hour Benefits: • 401(k) with Company matching • Dental insurance • Disability insurance • Health insurance • Paid time off • Paid training • Vision Insurance OUR GROWTH OPPORTUNITIES: At OPOC, we empower our employees to set their sights high and blaze their own trails. This is a place where your future success and growth are truly a result of your own efforts and achievements. Our teams are made up of motivated individuals who work hard to advance their careers. Join our team and see how hard work, loyalty, competitive spirit, and unwavering commitment to the customer can take you and your career to new places! Powered by JazzHR jCEgkBWpO5

The Branch Operations Assistant addresses all customer and branch inquiries under the direction of the Branch Supervisor and assigned Branch Manager including all clerical duties needed in the office, performing various yard functions, including Loader Operation, to ensure that all key information is recorded on incoming vehicles and assist with upkeep and maintenance of these vehicles throughout the sale process. Responsibilities Provide various customer support services through mail, telephone, and direct personal contact. Process orders and assignments and enter data into the computer system. Reference pricing and delivery information. Respond to customer questions, complaints, and requests. Perform word processing assignments, filing, and related clerical duties. Process all necessary paperwork for auction day, securing necessary approvals. Follow well-established procedures and under the close direction of the supervisor. Open to learning automobile titling. Assist with other office functions as needed. Vehicle check-in by recording and filing information on vehicles being assigned to the facility. Detail (thoroughly clean) vehicles to improve their appearance to enhance their value at auction. Safely operate passenger vehicles to move the vehicles around the facility and store them in the appropriate locations at the branch. Assist visitors by providing appropriate guidance and/or directing them to the appropriate person for additional assistance. Experienced loader operation. Able and willing to report all violations of company policy to a supervisor or manager, immediately. Subject matter expert for Yard Attendants, Loader Operators, and Customer Service Representatives Other duties as assigned per business needs. Qualifications Strong leadership skills. Superior time management skills. Ability to work independently. Strong proficiency in problem resolution. Excellent professional communication skills to interact effectively with customers & towers - both verbal and written. Willing to learn how to operate a forklift (Within 90 days of starting position). General mechanical knowledge of makes and models of vehicles required. Experience in the equipment rental or construction industry and/or related field preferred. Basic automotive repair skills preferred. Previous forklift operating experience. Strong Microsoft Office skills are required with above-average proficiency in Excel and PowerPoint Must remain alert to potential hazards associated with heavy equipment and other vehicles operated in their work area. This position involves outdoor work in all types of weather.

EARN $65,000 - $70,000 + Super | Negotiable Based on Experience Join an Established, Respected Financial Planning Firm Full-Time Role with Flexible Hours | Immediate Start Available About The Company Our client is a trusted and long-standing financial planning firm based in central Cleveland, established in 1999. They provide tailored advice and solutions across all areas of financial planning, superannuation, retirement strategies, and personal risk insurance. Their success is built on a foundation of integrity, client care, and teamwork - with a culture that recognises their employees as their greatest asset. They take pride in delivering exceptional service, fostering professional growth, and maintaining a supportive, friendly environment. About The Opportunity Due to the recent restructuring of their financial planning and insurance business, they are now looking for a Financial Planning Administration Assistant to join their company in Cleveland, QLD. The interviews will commence towards the end of November, with the successful candidate starting in January. Reporting to the Director, some of your responsibilities will include: Diary management for the advisor Answering incoming calls and emails from clients and professional contacts Liaise with fund managers and internal departments to resolve client queries Contact clients to arrange meetings and prepare meeting packs Preparation of advice documents Implementing client recommendations Administration of database and client portfolios Assisting with client seminars, general housekeeping and office duties About You The successful candidate will have: Previous experience in a similar administration-based role Experience or knowledge of the Financial Planning industry and Adviser Logic (desirable) Strong computer skills, including MS Office Excellent communication skills with the ability to write documents and letters Strong time management with the ability to multitask and prioritise The ability to work autonomously as well as within a small team A can-do positive attitude What's in it for You? Join an Established & Well-Respected Firm Focus on Providing Excellence to their Customers Enjoy a Relaxed, Friendly Work Environment Modern Office in Central Cleveland Location Small Supportive Team with a Great Culture Full-Time Role with Potential for Flexible Hours Opportunities for Growth & Career Progression Immediate Start for the Right Candidate Apply today and don't miss out on starting this opportunity as soon as possible!

Our global activities are growing rapidly, and we are currently seeking a full-time, office-based Administrative Assistant to join our Site Contracts team. This position will work in a team to accomplish tasks and projects that are instrumental to the company's success. If you want an exciting career where you can develop and grow your career even further, then this is the opportunity for you. *This position is fully office-based in our Cincinnati, OH office. Responsibilities * Provide day-to-day departmental/project support with general contract administrative duties; * Assist with preparation of final contract documentation, liaising with study teams and study centers; * Perform other administrative tasks as needed to support successful contract negotiation/execution; * Conduct quality control reviews of departmental documents as necessary; * Maintain databases/project specific status reports. Qualifications * Minimum High school degree, Associates degree preferred; * Administrative experience required; * Experience with contracts or legal work preferred; * Good organizational and prioritization skills and attention for details; * Excellent oral and written communication skills; * Computer literacy (Microsoft Office Package); and * Willing to be fully office-based. Medpace Overview Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing more than 5,000 people across 40+ countries. Why Medpace? People. Purpose. Passion. Make a Difference Tomorrow. Join Us Today. The work we've done over the past 30+ years has positively impacted the lives of countless patients and families who face hundreds of diseases across all key therapeutic areas. The work we do today will improve the lives of people living with illness and disease in the future. Cincinnati Perks * Cincinnati Campus Overview * Flexible work environment * Competitive PTO packages, starting at 20+ days * Competitive compensation and benefits package * Company-sponsored employee appreciation events * Employee health and wellness initiatives * Community involvement with local nonprofit organizations * Discounts on local sports games, fitness gyms and attractions * Modern, ecofriendly campus with an on-site fitness center * Structured career paths with opportunities for professional growth * Discounted tuition for UC online programs Awards * Named a Top Workplace in 2024 by The Cincinnati Enquirer * Recognized by Forbes as one of America's Most Successful Midsize Companies in 2021, 2022, 2023 and 2024 * Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility What to Expect Next A Medpace team member will review your qualifications and, if interested, you will be contacted with details for next steps.

Secretarial and Office Personnel/Accounts Payable Date Available: 01/01/2026 Closing Date:

The Dragons Sport Management Assistant (SMA) program gives individuals an understanding of how the Dragons organization is structured, what skills are required to perform the job functions, and what areas in the field of sports interest you most. If you're looking for a job that will challenge and inspire you, a job that will offer tremendous professional and personal growth, and a job that will provide unique experiences, then Dayton Dragons Professional Baseball is the right place for you. The ideal candidate must enjoy working in a fast-paced, energetic environment, and be willing to work non-traditional hours. Candidates must be able to work 40 of the 66 home games and all mandatory events. SMAs will be working in a variety of roles, including, but not limited to, the following: DRAGONS GAME DAY ROLES: Pre-game VIP tours VIP Guest Services Staff Fun Zone kid's game area staff Customer Service Booth staff Box Office game day windows Preparation of premium areas Assisting with sponsor promotions Selling 50/50 raffle tickets Pre-game parade assist Set-up and tear down of plaza activities Handing out PlayBall! game programs Pre and post-game pass outs OFFICE HOURS: Promotion order fulfillment Creation and inventory of tour bags Miscellaneous deliveries Tracking and expanding databases Stadium and facilities preparation Ticketing phone calls Retail sales experience Promotion sales tracking Assisting with event preparation Donation requests fulfillment EVENTS AT THE BALLPARK (assisting with over 60 sponsor events): Movie nights Logan Wilson Celebrity Softball Great American Beer Tasting College Prep Night Charity walks Off-Site Block Parties Meet the Team Dragons 5K Company B2Bs College and high school baseball games Job fairs Company baseball, kickball, and other tournaments And more! MISCELLANEOUS HELP: Assisting with tarp pulls Mascot appearances Field Trip Program tours Assisting other departments as needed START/END DATES & HOURSFebruary - Mid October 2026 Home games: Monday-Saturday: 4:00pm-9:00pm (ending time varies by game). Sunday: 10am-3:00pm (ending time varies by game). Training sessions (9am-5pm): February 21, February 28, March 7, March 14, March 21, and March 28 (backup date). ALL SESSIONS ARE ABSOLUTELY MANDATORY. Additional hours: Events at the park and special projects as scheduled *Events typically occur on nights/weekends when the team is out of town. DISCLAIMER: Various roles in this position may require the ability to lift up to 50lbs. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Are you a highly organized and detail-oriented individual with a passion for real estate and a knack for seamless coordination between owners, residents, and internal staff? We are seeking a motivated Real Estate Administrator to join our team. In this pivotal role, you will be instrumental in the process of approving assistant animals and marketing our properties. Ensuring they are swiftly rented and back to cash flowing! This position requires exceptional communication and coordination skills with owners, tenants, and internal staff. Benefits: PTO, Paid Holidays, Healthcare, 401(k) Pre-tax/Roth options Follow up with the potential resident to collect information on their assistance animal. Communicate with property owners, providing regular updates on marketing activity and addressing any concerns. Communicate effectively with the rerent department and project managers regarding project timelines. Market properties, reviewing, showing feedback, and coordinating any needed corrections with management. Facilitate communication between all parties involved in the renovation process to ensure timely marketing. Proven experience in a coordination or administrative role, preferably within the real estate or marketing industry. Exceptional organizational and time management skills, with the ability to manage multiple projects simultaneously. Strong verbal and written communication skills, with a professional and proactive approach. Proficiency in Appfolio Property Management software is a plus. Ability to work in a fast-paced environment. Problem-solving skills and a strong attention to detail. Familiarity with Tenant Turner is a plus.

Job DescriptionSalary: $21/hr About the Role: We are seeking a detail-oriented Administrative Assistant to support our Social Security Disability team. This is an entry-level, hybrid position ideal for someone who enjoys organization, multitasking, and working in a fast-paced legal environment. You will play a key supporting role to the Financial Analyst, helping ensure our clients cases move smoothly through the post-approval process. Key Responsibilities: Mail Processing Open, scan, and upload daily mail into our case management system with accuracy and proper categorization. SSA Follow-Up Call the Social Security Administration to check on the status of fees, award notices, and related matters; record updates and communicate findings to the appropriate team members. Fee Petition Support Assist in preparing and submitting attorney fee petitions, ensuring all documentation is complete and accurate. Maintain organized electronic case files and ensure all communications and documents are properly logged. Provide general administrative support to the team, including data entry, document tracking, and other clerical tasks as needed. Qualifications: Strong attention to detail and accuracy. Excellent organizational and time management skills. Clear, professional communication skills on the phone and in writing. Proficient with Microsoft Office and comfortable learning new software systems. Prior administrative, clerical, or legal support experience preferred but not required. Schedule and Work Environment: Hybrid position (in-office 2 days per week, remote the remaining days). Full-time, MondayFriday schedule. Training and supervision provided; opportunities for growth and additional responsibilities as skills develop.

The role of a Citrin Cooperman Administrative Assistant is to assist in all aspects of the office conditions, ensure office workflow, foster Citrin Cooperman culture, and provide operational support for the Office Manager (OM) and Office Director (OD). * Manage client data updates by assisting with maintaining Dynamics and STAR Practice Management databases. * Assist with new client onboarding procedures. * Manage the preparation, delivery, and filing of engagement letters. * Provide front office coverage as needed * Handle incoming mail by opening, scanning, and distributing it; prepare outgoing mail while being familiar with various delivery methods such as US Mail, International Mail, Certified Mail, UPS, FedEx, etc. * Monitor and manage pooled administration mailboxes. * Maintain clean and welcoming general office conditions for team members and guests. * Communicate common office inventory usage and replenishment needs to the Office Manager. * Assist the Office Manager with coordinating office events, ordering meals, communicating details, setting up and breaking down conference rooms, managing hoteling spaces, and arranging client or in-house meetings for partners and staff. * Assist with ad-hoc projects as required. Qualifications * Minimum of 0-3 years of administrative experience, preferably in a professional services environment. * Tech - savvy with a proficiency in Microsoft O365 suite of applications. Specific knowledge of Excel functions such as tables, formulas, and formatting. * Must be a team-player with a strong attention to detail and the ability to multi-task. * Strong organizational skills, including excellent written and verbal communication skills. * In office requirement

We are seeking a Seasonal Administrative Assistant to support our Toledo office from January 15, 2026 - April 15, 2026 How You Will Make an Impact as a Seasonal Administrative Assistant: * Copying and preparing documents for distribution to clients and associates * Scanning and filing documents * Providing general clerical/administrative support to tax department * Occasionally typing correspondence, reports and other documents Your Desired Skills, Experiences & Values: * Strong attention to detail * Willingness to perform all tasks related to the administrative function, and to assist others in the office * Ability to provide excellent customer service to all internal clients and office visitors * Ability to work with multiple associates at all levels in the organization * Ability to multi-task and frequently organize workload * Flexible schedule to accommodate peak-season workload

Secretarial and Office Personnel/Secretary / Administrative Assistant District: Great Oaks Career Campuses Additional Information: Show/Hide GENERAL DESCRIPTION Responsible for assisting in the administration of the Title IV financial aid program in the Great Oaks Adult Workforce Development program. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. * Stay current with Title IV rules and regulations. * Assist and review Title IV application. * Update Student Consumer Handbook, Policies, and Procedures Manual annually. * Assist with providing information regarding FERPA, Deferments, Available Financial Assistance, Institutional Information, Completion Rates, Campus Security, etc. to all enrolled and prospective students and staff, as regulations require. * Assist with all financial aid files in compliance with Department of education regulations and in a state of constant readiness for audit and/or program review. * Learn how to prepare cost of attendance budgets for each program annually. * Conduct financial aid interviews with perspective students. * Counsel students regarding their eligibility to receive financial aid funds, explaining their rights and responsibilities. * Review financial aid applications submitted by students for accuracy and completeness. * Provides student counseling and processing of financial aid applications. * Collaborates with the Financial Aid Officer, Career Specialist, and other AWD staff as needed. * Maintains updated databases for all programs related to the Financial Aid Officer duties. * Maintains knowledge of current Veteran benefits guidelines and works with appropriate VA staff. * Stays current on all rules, regulations, technology, and policies relevant to the position. * Performs other duties as deemed necessary and appropriate by the President/CEO and/or designee. Hours: 7:30 a.m. - 4:00 p.m. Monday - Friday Availability of Position: Immediately Salary Range: $36,203 - 50,882 based on a 220 day work calendar Application Procedure: Submit online application at ****************** Applications accepted through December 17, 2025 or until position is filled. Equal Opportunity: All Great Oaks Career Campuses educational activities, employment practices, programs and services are offered without regard to race, color, national origin, gender, age, or disability.

Responsibilities: We are looking for a qualified candidate to work 30 - 40 hours per week at our office located in Salt Lake City. The Sales Administrative Assistant will be responsible for providing support to our Sales Team. This includes: - Administrative/Sales duties - email, phones, scheduling meetings - Processing inbound sales leads - Learning our Applicant Tracking System (ATS) - Assisting Sales Representatives - Additional office duties as needed Skills and Experience: - Embraces ambiguity - not afraid of not knowing all the answers - Organization - creates order from chaos - Initiative and drive - works to get results and see what more can be done and improved; growth minded - Detail-oriented - comfortable with data - Strong communication, both verbal and written - comfortable in front of clients as well as behind the scenes - Quick learner - open to learning new processes - Computer proficient - great with Excel, Word, Powerpoint Compensation $12-$14 per hour. We also offer excellent benefits, including health, dental, paid time off, and maternity/paternity leave.

Job DescriptionSalary: Homecare - Administrative Assistant/Scheduler Business Hours: Monday - Friday, 8:00 AM to 4:30 PM Patriot is veteran owned and family operated Why Patriot? Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being. We value our families and community: Paid time off Hardship Program- program to support staff during challenging times Patriot Cares- nonprofit for community outreach How we support you professionally: Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire) Company 401K with 4% company matching As a Scheduler, you will: Answer general information questions and deliver messages Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed Work with the Clinical Managers to coordinate and schedule student nurse program Assist Clinical Managers in scheduling Home Health Aide visits All other duties assigned As an Administrative Assistant, you will: Answer calls, answer general information questions, speak with patients, and deliver messages Work with the Clinical Manager for running daily or weekly reports Monitor and order supplies Handle all mail at this location Being the day-to-day point of contact. Perform other duties as required Qualifications: Medical Assistant preferred Experience in a Home Healthcare setting, preferred Must be literate and able to maintain simple records, in English Must have a criminal background check Job Conditions: This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication. This position requires minimal lifting. One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English. Patriot Homecare is an Equal Opportunity Employer.

General Purpose The Admissions Assistant plays a vital role in ensuring a smooth and welcoming transition for new residents and their families. This position supports the Admissions Coordinator and collaborates with interdisciplinary teams to facilitate efficient and empathetic admissions processes. Essential Duties * Serve as the first point of contact for prospective residents, families, hospitals, and referral sources. * Coordinate and schedule resident admissions, including pre-admission assessments and documentation. * Maintain accurate and up-to-date records in accordance with federal, state, and facility regulations. * Assist with insurance verifications, authorizations, and financial eligibility processes. * Provide facility tours and information to prospective residents and their families. * Collaborate with nursing, social services, and administrative staff to ensure a seamless admission experience. * Prepare and distribute admission packets and required documentation. * Follow up with hospitals, physicians, and case managers to ensure timely and complete transfer of information. * Support marketing and outreach efforts as needed. Supervisory Requirements No supervisory requirements. Qualification Education and/or Experience * Prior experience in admissions, healthcare, or long-term care setting strongly preferred. * Knowledge of Medicare, Medicaid, and insurance verification processes. * Excellent communication, interpersonal, and customer service skills.Strong organizational skills and attention to detail. * Proficiency in Microsoft Office and electronic health record (EHR) systems. * Ability to handle sensitive information with confidentiality and professionalism. Physical Demands * Frequent sitting, standing, and walking * Occasional lifting up to 25 lbs * Regular use of computer and phone * Ability to focus in a busy environment * Clear communication and attention to detail required Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.