How to hire a manager's assistant/administrative assistant

How to hire a manager's assistant/administrative assistant, step by step

Here's a step-by-step manager's assistant/administrative assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a manager's assistant/administrative assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new manager's assistant/administrative assistant
• Step 8: Go through the hiring process checklist

What does a manager's assistant/administrative assistant do?

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1. Identify your hiring needs

   Before you start hiring a manager's assistant/administrative assistant, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A manager's assistant/administrative assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, managers's assistant/administrative assistant from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of managers's assistant/administrative assistant and their corresponding salaries.

   Type of Manager's Assistant/Administrative Assistant	Description	Hourly rate
   Manager's Assistant/Administrative Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$12-34

2. Create an ideal candidate profile

   Common skills:

   • Inventory Control
   • Customer Service
   • Financial Reports
   • Loss Prevention
   • Purchase Orders
   • Telephone Calls
   • Customer Inquiries
   • PowerPoint
   • Travel Arrangements
   • Sales Floor
   • Bank Deposits
   • Office Equipment
   • Front Desk
   • Human Resources

   Check all skills

   Responsibilities:

   • Utilize KRONOS operating system to ensure employees are paid correctly and direct labor costs to the company manage efficiently.
   • Manage an official company page on Facebook to facilitate interaction with customers and increase customer engagement.
   • Liaise with top hospital administration to attain clearance for international patient prior to surgery and maintain anonymity of high profile patients.
   • Assist executive director and research director with PowerPoint presentations, research, and various administrative tasks, including calendar management.
   • Receive training in non-violence crisis intervention (CPI) as well as CPR.
   • Assist in the registration for swim, water safety instructor, CPR, and water aerobics classes.

   More manager's assistant/administrative assistant duties

3. Make a budget

   Including a salary range in your manager's assistant/administrative assistant job description is a great way to entice the best and brightest candidates. A manager's assistant/administrative assistant salary can vary based on several factors:

   • Location. For example, managers's assistant/administrative assistant' average salary in south dakota is 56% less than in district of columbia.
   • Seniority. Entry-level managers's assistant/administrative assistant earn 62% less than senior-level managers's assistant/administrative assistant.
   • Certifications. A manager's assistant/administrative assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a manager's assistant/administrative assistant's salary.

   Average manager's assistant/administrative assistant salary

   $44,190yearly

   $21.25 hourly rate

   ---

   Entry-level manager's assistant/administrative assistant salary

   $27,000 yearly salary

   Updated December 5, 2025

   Average manager's assistant/administrative assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	District of Columbia	$66,796	$32
   2	New York	$64,521	$31
   3	Ohio	$53,094	$26
   4	Illinois	$51,220	$25
   5	North Carolina	$46,032	$22
   6	California	$45,846	$22
   7	Tennessee	$43,244	$21
   8	Georgia	$42,904	$21
   9	Kentucky	$42,626	$20
   10	Wisconsin	$41,747	$20
   11	Texas	$41,223	$20
   12	Washington	$40,850	$20
   13	New Mexico	$40,336	$19
   14	Colorado	$39,681	$19
   15	Florida	$38,832	$19
   16	Oklahoma	$37,684	$18
   17	Arizona	$37,326	$18
   18	Oregon	$37,204	$18
   19	Kansas	$36,316	$17
   20	North Dakota	$36,307	$17

   Average manager's assistant/administrative assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Bain & Company	$135,384	$65.09
   2	Point72	$105,554	$50.75	2
   3	JPMorgan Chase & Co.	$98,846	$47.52	80
   4	Sherpa	$92,368	$44.41	1
   5	Icma-rc	$87,855	$42.24	3
   6	Ball	$60,921	$29.29	3
   7	Duke University Health System	$60,782	$29.22	14
   8	ASRC Federal	$58,277	$28.02	2
   9	4 Wheel Parts	$56,686	$27.25
   10	Airgas	$56,277	$27.06
   11	The University of Kansas Health System	$55,710	$26.78	8
   12	Polaris	$54,884	$26.39	1
   13	Ohio State University Medical Center	$53,086	$25.52
   14	City of Scottsdale	$52,269	$25.13
   15	L'Oréal	$49,702	$23.90
   16	P&G	$49,377	$23.74	2
   17	TPI	$49,204	$23.66	8
   18	CACI International	$48,932	$23.52	33
   19	City of Santa Clara	$47,149	$22.67
   20	Summit Funding	$46,308	$22.26

4. Writing a manager's assistant/administrative assistant job description

   A job description for a manager's assistant/administrative assistant role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a manager's assistant/administrative assistant job description:

   Manager's assistant/administrative assistant job description example

   The Admin Assistant/Calendar Manager will collaborate with clients and/or vendors to schedule depositions, arbitrations, transcriptions, and video jobs; allocate and assign court reporters, videographers, and interpreters; locate and schedule conference room space.
   
   -Provides accurate and timely information to all clients/vendors for all scheduling and/or pending calendar-related matters
   
   -Enters and analyzes all information related to hearings, depositions, arbitrations, and transcriptions
   
   -Manages and maintains contact with attorneys, paralegals, clients, and vendors to ensure that all task-specific needs are met
   
   -Maintains a high level of confidentiality in regard to all client/vendor matters associated with all pending and/or upcoming events
   
   -Contacts and collaborates with vendors to ensure that services are rendered in a timely fashion in accordance with client preferences, as agreed upon at the time of scheduling
   -Ensures follow-up is conducted with court reporters and videographers for job submission(s) -Maintains and submits all business-related expenses in a timely manner as outlined by company policy -Collaborates with all departments of Global Deposition Services to ensure a continuous quality product is delivered to each client QUALIFICATIONS:
   Associate/ Bachelors degree or relevant experience -Must be a detail-oriented individual with an emphasis on legal terminology -Professional communication skills -Excellent organizational skills -Multi-tasking skills required -Ability work independently to achieve goals and targets -Ability to work in a team environment to achieve team, department and corporate goals; -Ability to collaborate effectively with internal and external customers; -Adaptable to a fast-paced environment Employment contingent upon successful completion of national criminal background check and drug screen. We regret that we will only be able to respond to those applicants whose qualifications meet our interest. EOE. To learn more about CSI, visit our website at: www.courtroomsciences.com. Company DescriptionCourtroom Sciences, Inc. ("CSI") has been a national leader in comprehensive litigation support services since 1989. Through extensive use of web-based and other technologies, CSI continues to meet the needs of clients while leaning on extensive and invaluable service in major litigation across America.

   Copy this example

   

5. Post your job

   To find the right manager's assistant/administrative assistant for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with managers's assistant/administrative assistant they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit managers's assistant/administrative assistant who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your manager's assistant/administrative assistant job on Zippia to find and recruit manager's assistant/administrative assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit managers's assistant/administrative assistant, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new manager's assistant/administrative assistant

   Once you've found the manager's assistant/administrative assistant candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   Once that's done, you can draft an onboarding schedule for the new manager's assistant/administrative assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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