Manager's assistant/administrative assistant jobs in Jupiter, FL - 46 jobs

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

In support of the university's mission and objectives, the Administrative Assistant to the Dean of the Rinker College of Business oversees the day-to-day operations of the office ensuring efficient administrative and faculty support. The Administrative Assistant is responsible for accounting and payroll functions, maintaining financial accuracy while supporting curriculum currency to align with academic standards. Administrative Support * Coordinates and maintains the Dean's schedule, ensuring efficient time management. * Schedules meetings, appointments, and events, prioritizing critical engagements. * Performs all clerical hiring tasks, schedule interviews and onboarding. * Assists with other PBA departments on upcoming meetings and projects. * Assists with FEFs and other Dean obligations. * Oversees RSB scholarship administration. * Organizes all ancillary events, graduation for the department. Accounting * Completes and reconciles purchasing statements. * Tracks and processes travel expenses. * Tracks all special event expenses. * Manages all accounts activity. * Directs faculty expenses. * Carries out payroll LOI and overloads. Office Management * Oversees student reception. * Manages office supplies. * Oversees building maintenance and workorders. * Coordinates and updates digital screens. * Serves as lead for all Jenzabar activities. Curriculum Catalog * Updates all faculty forms. * Updates all catalog changes and edits. * Responds to faculty needs and schedules.

Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate complicated domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in editing spreadsheets and presentations, including printing and binding, for client meetings **Required qualifications, capabilities, and skills** + At least three years of administrative experience + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities, and skills** + College degree is a plus **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option** Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. Equal Opportunity Employer/Disability/Veterans

Department Administration Employment Type Full Time Location West Palm Beach, FL Workplace type Onsite Reporting To Chris Simoes Key Responsibilities Skills, Knowledge and Expertise About Rangeline Group Rangeline Pipeline Services provides pipeline solutions such as Line Stops, Tapping, Valve Insertion, but foremost they are known as the Concrete Pipe Specialty Team. This team of experts specializes in all aspects of concrete pressure pipe, and they have the ability to repair or replace the pipelines without interrupting the flow which helps minimize disruption to the daily life of communities, businesses and municipalities. Rangeline Pipeline Services also has a complete line of materials for concrete pipe and offers full turnkey services nationwide and 24-hr emergency services. Call Rangeline Pipeline Services today for your pipeline installation and repairs, 1-888-PCCP-HLP.

Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401

Job Description Director of Executive Operations / Executive Assistant - Private Office of the Partner Full-Time | On-Site | High Discretion | Travel Required | Primary Location West Palm Beach Florida A private office seeks an assertive, polished, and highly organized Executive Assistant to manage the Partner's business workflow across multiple companies and initiatives. This role requires full inbox control, superior communication skills, and the ability to operate confidently in a fast-moving, high-pressure environment. The EA serves as the central point of coordination for meetings, priorities, timelines, and communication, ensuring the Partner's business world moves with precision. This is a Chief-of-Staff-adjacent role for someone who thrives in dynamic, high-speed environments and can balance structured organization with shifting demands. This job demands frequent travel for long durations (read: in excess of 30 days). Key Responsibilities Full ownership of the Partner's business email inbox Manage calendar, priorities, tasks, and follow-through across all business matters Prepare polished correspondence, investor summaries, and internal memos Coordinate with attorneys, accountants, consultants, internal staff, and external partners Attend select meetings or calls on behalf of the Partner when needed Maintain a focused daily task system (2-3 priority items) Oversee workflow, deadlines, digital files, and document organization Vet vendors, onboard new staff, and assist with special projects Collaborate with the Personal & Lifestyle Assistant on schedule and travel alignment Travel with the Partner up to 60% of the time Qualifications Strong written and verbal communication skills Exceptional organizational ability and attention to detail Confident handling high-level stakeholders and sensitive information Proficiency in Microsoft Office, Google Workspace, Dropbox, DocuSign, Adobe/PDF tools, and CRM systems Able to perform in high-speed, high-pressure, multi-company environments Judgment-driven, proactive, and polished in presentation Schedule Core hours: 8:30 AM - 5:00 PM, with availability for urgent matters Travel required (domestic and international) Location: West Palm Beach, Florida - 33401 Powered by JazzHR SvbQZoUQNT

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Administrative Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities and skills At least 3 years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job DescriptionBenefits: Bonus based on performance Competitive salary Dental insurance Health insurance 401(k) 401(k) matching Paid time off Vision insurance About Us: Tew & Taylor has been a trusted name in building code inspections and plan review services since 2008. Our mission is to provide expert services with a strong emphasis on accuracy, timeliness, and exceptional customer service. With an expanding presence across Florida, our Sarasota office is seeking a skilled and dedicated Plan Reviewer to join our team in the office. Position Overview We are seeking a detail-oriented and organized Permit Technician & Administrative Assistant to join our team in Palm Beach, FL. This role combines technical permit processing responsibilities with general administrative support to ensure smooth daily operations. The ideal candidate will have experience in permitting, strong organizational skills, and the ability to multitask effectively. Key Responsibilities Permit Technician Duties: Prepare, submit, and track permit applications with local and state agencies. Review permit requirements to ensure compliance with regulations and company policies. Maintain detailed records of permits, approvals, and related documentation. Communicate with municipal departments and regulatory agencies to resolve permitting issues. Assist project managers and clients in navigating the permitting process. Administrative Assistant Duties: Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. Assist with document preparation, reports, and presentations. Handle office coordination tasks, such as ordering supplies and managing filing systems. Support the team with data entry, invoicing, and other clerical duties as needed. Serve as a point of contact for internal and external stakeholders. Qualifications & Skills: Previous experience in permitting, construction administration, or a related field required. Strong knowledge of local and state permitting processes is a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent organizational and time management skills. Strong communication and interpersonal abilities. Ability to work independently and collaboratively in a fast-paced environment. Compensation & Benefits: Competitive salary of $70,000 per year. Plus an annual performance bonus. Comprehensive benefits package, including health, dental, PTO and retirement plans. Opportunities for professional development and career growth. A dynamic and collaborative work environment.

MAKE A DIFFERENCE BY HELPING TO RESTORE NATIVE HABITATS. BE PART OF OUR TEAM IN PALM BEACH COUNTY! Imagine the impact you can make on the native habitats while working in a supportive, team-oriented environment. This is an incredible opportunity to use your education and talents to: * Develop, organize, implement, conduct and evaluate land management techniques to restore native habitat for wildlife. * Work with passionate volunteers and outside agencies on environmental projects. * Care for gardens and food plots. * Help facilitate programs, events, and services for visitors. * Help the maintenance TEAM with infrastructure maintenance and repair. * Work outdoors, support your community, and be part of a team that takes pride in caring for our public spaces. * Be a part of a team maintaining a highly visited park that serves the community year-round. Join a passionate, high-performing team in environmental restoration, maintenance, and program support. Riverbend Park provides an exhilarating work environment, full of variety, positivity and fun! YOUR ROLE AND IMPACT * Assist with operation and maintenance of the facility, natural areas and trails. * Conduct natural resource inventory and monitoring. * Provide for group use of the facility. * Perform general park maintenance to ensure clean, safe, and welcoming spaces. * Identify and remove invasive and exotic plant species to help preserve native habitats. * Operate different types of equipment to complete a wide range of park maintenance tasks. We create opportunities for healthy, happy living! WHAT WE OFFER A Career with Purpose * Gain valuable knowledge and skills. Grow with Us. * Make a difference in the lives of others! * Care for our natural spaces and help create welcoming places for everyone. * Work in a highly visited park along the wild and scenic Loxahatchee River. A Workplace that Puts You First * Work in the beautiful, sunny tropics where work-life balance is a priority * A positive, supportive work environment with a strong emphasis on overall well-being. * A true culture of teamwork, flexibility, professionalism, and mutual support. * Collaborate with a mission driven team focused on providing quality, compassionate programming that makes a difference in the community. * A leadership team that works together and understands YOU. A Comprehensive Benefits Package * Health, dental, life and disability insurance. * Generous vacation, sick leave, and 13 paid holidays annually. * Participation in the Florida Retirement System: your choice of Pension or Investment Plans. * Public Service Loan Forgiveness: Did you know that your student loans may be forgiven as a public servant? Your time worked as a public servant with Palm Beach County can assist you in having your student loans forgiven through the Public Servant Loan Forgiveness (PSLF) Program. * 457(b) deferred compensation program. * Paid parental leave. * Tuition and travel reimbursement for continuing education. * And more! QUALIFICATIONS This position requires qualified candidates to possess the following: * Graduation from high school or an equivalent recognized certification; minimum of six (6) months of experience in laboring work. NECESSARY SPECIAL REQUIREMENT The selected candidate for this position must obtain a Restricted Use Pesticide (RUP) Public Applicator License with certification in Aquatic Pest Control and/or Natural Areas Weed Management, Ornament and Turf Pest Control and Right-of-Way Pest Control within six (6) months of appointment. PREFERRED QUALIFICATIONS Preferred qualifications include: * Landscape maintenance experience involving the recognition and removal of invasive exotic plants, * Experience with prescribed burns, * Experience evaluating and interpreting technical data, * Current RUP Public Applicator License with certification in Aquatic Pest Control, Natural Areas Weed Management, Ornamental and Turf Pest Control and Right-of Way Pest Control, * Experience maintaining interior/exterior areas including trails, waterways, public areas, picnic areas and restrooms, offices, parking lots and boardwalk, * Ability to work outdoors in all weather conditions, and * Current FL Class B CDL with Air Brakes and Tanker Endorsements. OUR COMMUNITY Located in sunny South Florida, Palm Beach County is one of the largest of Florida's 67 counties by area. Consisting of a vibrant, growing, multicultural population of over 1.5 million residents, it is also Florida's fourth largest by population. Palm Beach County joins Broward and Miami-Dade as the gateway to Latin America and the Caribbean. The County is located less than one hour from Miami, two and a half hours from Orlando, and a two-hour boat ride to the Bahamas. The County offers a multitude of cultural attractions such as concerts, professional sporting events, museums, and live theater. The region is a haven for outdoor enthusiasts with many wildlife refuges and natural areas. In addition to its beaches, the County has over 8,000 acres of parkland to discover and explore. County-owned amenities include beaches, parks, golf courses, civic centers, equestrian parks, amphitheaters, and a wide variety of other facilities. We believe we provide an incredible opportunity to work for one of South Florida's preeminent public employers. We offer impactful work, a culture dedicated to continuous improvement, a phenomenal place to live and work, and an incredible benefits package. SAFETY-SENSITIVE POSITION SUBJECT TO RANDOM DRUG TESTING. Must be able to lift 50 pounds. Valid Florida Driver's License and PBC Risk Management Department driving history approval prior to appointment. Must obtain a FL Class B CDL Permit with Air Brakes and Tanker Endorsements.

The Operations Administrative Assistant performs multiple and varying tasks in support of general warehouse, crating, and operational areas. The Ops Admin Assistant may help support sales or accounting functions as necessary for regional office needs, including collections, assisting with job quotes and booked jobs, and pending/ongoing projects. Some office support, such as answering or responding to customer or vendor inquiries, record-keeping, and information dissemination may also be necessary. Essential Job Duties and Responsibilities: Assist or complete job-related quotes requiring immediate attention while salespeople are in the field or otherwise unavailable. Perform collection duties and document all collection related communication. Obtain purchase orders and ensure vendor receipt of same, and other necessary closing transactions. Generate daily paperwork, such as work orders, purchase orders, etc., and ensure that all pertinent information is noted, and all necessary documents are attached. Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc. Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board. Coordinate with site safety professionals to organize and manage safety certification training & compliance. Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin. for customer invoicing. Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects. Interact with customers, drivers, vendors, auditors, and visitors in a manner that is consistent with MEI's values. Research and collaborate with regional operations team to build awareness and understanding of customer needs and expectations to aid in delivering the highest level of quality service. Utilize customer service approach to communicate and follow up with customers regarding final confirmation or coordination of job site work by making pre-calls the prior day to being onsite as well as job completion courtesy calls. Provide backup for incoming phone calls or assisting walk-in customers as needed. Capture job utilization information from dispatch and operations team in sale scheduling software; assist in scheduling equipment and labor; enter/reconcile hours (including overtime) to time and attendance systems (ADP) hours daily. Warehouse data entry of incoming/outgoing truckloads for storage into company data portal and Excel. Maintenance of storage logs and filing. Compile & organize crating and warehouse handling packets, daily workorder time slips, and Bill of Lading (BOL's) for Sales Admin team to invoice customers. Assist with monthly storage and inventory reporting. Identify work order discrepancies and communicate with appropriate stakeholders for resolution. Facilitate master tracking of open jobs and customer information to be used for forecasting and communications. Coordinate and track the vetting and badging of employees for site access per customer and job requirements. Utilize analytical skills to track procurement and distribute information for operational needs. Perform all other duties as necessary and assigned. Minimum Qualifications (Experience, Skills, and Education): HS Diploma or GED equivalent necessary; higher education (associate degree) strongly preferred. Two (2) years of experience in fast paced construction industry environment preferred. A minimum of 2 years' experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint Excellent written and oral communication skills; strong interpersonal skills and ability to build positive relations with internal and external stakeholders, and all levels of staff. Excellent organizational skills, is detail oriented, and has superior time management skills; able to work independently or with minimal supervision. Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate. Ability to multi-task and process multiple activities successfully Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor. HazMat regulation knowledge and working experience strongly preferred. TSA certification or ability to pass TSA Background check required. Problem Solving aptitude required. Valid driver's license or the ability to attain. Physical Requirements and Working Conditions: Work is typically performed in a normal, climate-controlled environment involving frequent use of hands / arms and manual dexterity. Extended periods of seated work using a computer, telephone, and standard office equipment. The Operations Administrative Assistant may stand or walk as needed. Occasional exposure to normal warehouse environment including accessing low-lit areas. Will periodically work outdoors with exposure to inclement weather and uneven terrain. Additional Requirements: Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect. Disclaimer: This is intended to summarize the type and level of work performed by the Operations Administrative Assistant, and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

The Operations Administrative Assistant performs multiple and varying tasks in support of general warehouse, crating, and operational areas. The Ops Admin Assistant may help support sales or accounting functions as necessary for regional office needs, including collections, assisting with job quotes and booked jobs, and pending/ongoing projects. Some office support, such as answering or responding to customer or vendor inquiries, record-keeping, and information dissemination may also be necessary. Essential Job Duties and Responsibilities: * Assist or complete job-related quotes requiring immediate attention while salespeople are in the field or otherwise unavailable. * Perform collection duties and document all collection related communication. * Obtain purchase orders and ensure vendor receipt of same, and other necessary closing transactions. * Generate daily paperwork, such as work orders, purchase orders, etc., and ensure that all pertinent information is noted, and all necessary documents are attached. * Communicating with customers as requested regarding change orders, storage confirmations, new customer information packets, etc. * Coordinate sales order requirements (equipment, customer, labor) and communications with dispatch for digital job board. * Coordinate with site safety professionals to organize and manage safety certification training & compliance. * Administers the job packet process from collection of job packet documents through preparing packets for final review and submission to accounting admin. for customer invoicing. * Create, update, and maintain documents and spreadsheets related to customers, project costs and special projects. * Interact with customers, drivers, vendors, auditors, and visitors in a manner that is consistent with MEI's values. * Research and collaborate with regional operations team to build awareness and understanding of customer needs and expectations to aid in delivering the highest level of quality service. * Utilize customer service approach to communicate and follow up with customers regarding final confirmation or coordination of job site work by making pre-calls the prior day to being onsite as well as job completion courtesy calls. * Provide backup for incoming phone calls or assisting walk-in customers as needed. * Capture job utilization information from dispatch and operations team in sale scheduling software; assist in scheduling equipment and labor; enter/reconcile hours (including overtime) to time and attendance systems (ADP) hours daily. * Warehouse data entry of incoming/outgoing truckloads for storage into company data portal and Excel. Maintenance of storage logs and filing. Compile & organize crating and warehouse handling packets, daily workorder time slips, and Bill of Lading (BOL's) for Sales Admin team to invoice customers. Assist with monthly storage and inventory reporting. * Identify work order discrepancies and communicate with appropriate stakeholders for resolution. * Facilitate master tracking of open jobs and customer information to be used for forecasting and communications. * Coordinate and track the vetting and badging of employees for site access per customer and job requirements. * Utilize analytical skills to track procurement and distribute information for operational needs. * Perform all other duties as necessary and assigned. Minimum Qualifications (Experience, Skills, and Education): * HS Diploma or GED equivalent necessary; higher education (associate degree) strongly preferred. * Two (2) years of experience in fast paced construction industry environment preferred. * A minimum of 2 years' experience working in Microsoft Office Suite to include Word, Excel, Outlook and PowerPoint * Excellent written and oral communication skills; strong interpersonal skills and ability to build positive relations with internal and external stakeholders, and all levels of staff. * Excellent organizational skills, is detail oriented, and has superior time management skills; able to work independently or with minimal supervision. * Effectively able to maintain discretion and confidentiality of employee and customer information as appropriate. * Ability to multi-task and process multiple activities successfully * Demonstrated ability to work under deadlines and time frames effectively with a customer service demeanor. * HazMat regulation knowledge and working experience strongly preferred. * TSA certification or ability to pass TSA Background check required. * Problem Solving aptitude required. * Valid driver's license or the ability to attain. Physical Requirements and Working Conditions: Work is typically performed in a normal, climate-controlled environment involving frequent use of hands / arms and manual dexterity. Extended periods of seated work using a computer, telephone, and standard office equipment. The Operations Administrative Assistant may stand or walk as needed. Occasional exposure to normal warehouse environment including accessing low-lit areas. Will periodically work outdoors with exposure to inclement weather and uneven terrain. Additional Requirements: Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI's customers have come to expect. Disclaimer: This is intended to summarize the type and level of work performed by the Operations Administrative Assistant, and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

Background Screening Information - ******************************** The Assistant Administrator assists in overall facility operations to provide quality patient care. assists in the direction of all department functions within the corporate/facility policies and approved budgets in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements Bachelor's degree in business or health care field from accredited college or university Completed one full year of the Administrator In Training (AIT) program OR have previous experience as an Assistant Administrator Active State license in good standing as a Nursing Home Administrator or be working licensure Specific Job Requirements Proficient in Microsoft Word, Excel, and e mail Read and interpret financial records and reports Demonstrate effective people skills with patients, staff, families, vendors, community, etc. Effectively communicate policies, procedures, regulations, and reports to staff, patients, families, visitors, government agencies, community, etc. Plan, organize, develop, implement, and interpret programs, goals, objectives, policies, and procedures necessary for providing quality care and maintaining sound operations Possess the ability to make independent decisions when circumstances warrant such action Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility Implement and interpret the programs, goals, objectives, policies, and procedures of the department Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation Maintains professional working relationships with all associates, vendors, etc. Maintains confidentiality of all proprietary and/or confidential information Understand and follow company policies including harassment and compliance procedures Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training Essential Functions Assist with planning, developing, organizing, implementing, evaluating, and directing the facility's programs to ensure quality patient care Act effectively as the administrator in the Executive Director's absence Assist with supervision of facility departments Exhibit excellent customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable, regular attendance Concentrate and use reasoning skills and good judgment Communicate and function productively on an interdisciplinary team Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours Read, write, speak, and understand the English language An Equal Opportunity Employer

The Entry Level Operations Assistant position will provide our new hire with the opportunity to utilize critical thinking skills to develop and provide reports for management. Our new hire will be involved in reporting, data analysis, compliance processes, problem solving, executing strategies, quality control and working with various departments across the firm. This is an entry-level position that includes training. In time, this position will afford the candidate an opportunity for future growth within the firm, as well as provide a wealth of experience in compliance and reporting. This is an in-office position based out of our Boca Raton, FL location. Required Knowledge, Skills and Abilities · Highly motivated and detail-oriented · Proficient in MS Office, including Excel, Word, and Outlook · Effective Project Management skills · Have the ability to multitask and be a team player · Demonstrated organizational, analytical, and problem-solving skills · Effective oral, written, and interpersonal communication skills · Ability to analyze data and recognize inefficiencies in processes and/or procedures as well as anomalies in data Essential Duties and Responsibilities Provide daily reporting to firm management concerning Key Performance Indicators Review quality control workloads and assist with compliance Support Operations Supervisor and Director of Operations in resolving operational inefficiencies Review reports, analyze data and communicate findings with department managers and client contacts Qualifications Education Bachelor's Degree required

Job Description Join our dynamic team at Quadrant Billing Solutions/Quadrant Health Group! We are seeking a passionate and dedicated Office Administrative Assistant to join our growing team in Boca Raton, FL. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong ability to multitask. You will be the backbone of our office, ensuring smooth daily operations and providing essential support to our staff. Position Overview: We are hiring Administrative Assistants for both Quadrant Billing Solutions, LLC and Quadrant Health Group, Inc. Applicants will be considered for one or the other based on their experience and expertise. The ideal candidate will be highly organized, detail-oriented, and able to multitask in a fast-paced environment while providing strong administrative support to the team. What You'll Do: Major Tasks, Duties and Responsibilities: Provide administrative support to executive and management teams. Manage calendars, schedule meetings, and coordinate appointments. Prepare and maintain reports, spreadsheets, and company documentation. Assist with client communications, email correspondence, and follow-ups. Handle data entry, filing, and document organization. Support billing, utilization review, and claims administrative processes. Assist in hiring and onboarding process. Help filing paper work and completing applications for various different state agencies Support quality management of Admissions process as well as billing processes. Assist in special projects and perform additional duties as assigned. Skills, Knowledge and Qualifications: High school diploma or equivalent required; associate's or bachelor's degree preferred. Previous administrative or office support experience preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to work independently and collaboratively within a team. High attention to detail and problem-solving abilities. Experience in healthcare billing, revenue cycle management, behavioral health, or admissions is a plus. Schedule: 8-hour shift, Monday through Friday, in-person role. Why Join Quadrant Health Group? Competitive salary commensurate with experience. Comprehensive benefits package, including medical, dental, and vision insurance. Paid time off and sick time pay. Opportunities for professional development and growth. A supportive and collaborative work environment. Quadrant Billing Solutions, LLC is a boutique third-party billing company. While we operate as the internal billing team for Quadrant Health Group, we are rapidly expanding and aiming to implement our proven practices at a much larger scale. Our mission is to redefine industry standards and drive innovation in revenue cycle management, ensuring providers receive the highest level of efficiency, accuracy, and financial success. Quadrant Health Group, Inc. is a behavioral health management group overseeing several facilities across the country, along with a large admissions office and operations hub in Boca Raton, FL. As we continue to grow-with several ongoing projects occurring this year-we need skilled administrative professionals to support various operational areas. This role offers significant opportunities for career growth within our rapidly evolving organization.

Job Objective As a Administrative Associate for Watches of Switzerland Group, you will play a key role in ensuring that all areas of administration within the showroom are kept in line with company procedures. You will be a dedicated and committed team player offering a consistent support to the showroom and clients; with a passion for delivering excellent client service ensuring that everyone has an amazing experience in our Showrooms. Responsibilities As a Showroom Administrator you will be responsible for ensuring all areas of administration within the showroom are kept in line with company procedures You will be using your excellent interpersonal skills and passion for the business to engage with clients and colleagues You will be well presented at all times with a positive "can do" attitude; delivering excellent client service to everyone that you meet, you will play a key role in the Showroom's success! Ensuring all administrative tasks and related documentation adheres to Company Audit and Security procedures, including stock control, end of day paperwork and banking Ensuring enquiries and orders are dealt with in an efficient manner Managing all internal stock and repair systems in line with audit procedures Ensuring quality housekeeping and efficient set up in all admin associated areas of the showroom Answering and directing telephone enquiries Delivering an exceptional client experience Completion of relevant training via e-learning Adhering to company dress code Other duties and responsibilities as assigned Knowledge and Skills Required Experience * Watch product knowledge * Visual merchandising skills Skills * Excellent planning and organisational skills * IT literate * Flexible and adaptable to change * Motivated, proactive and dedicated * Excellent interpersonal and communication skills Documents * Showroom Admin.pdf (114.53 KB) * Apply Now

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

Become an integral part of the Consumer and Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Administrative Assistant in Consumer and Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid option

Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: * Assist in the daily operation of the management office, following established company procedures and guidelines. * Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. * Respond to all emails appropriately and promptly. * Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. * Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. * Maintain and update information in VertiLink (Property Management Software) and other association databases. * Provide general office support, including processing print jobs, scanning, and faxing. * Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. * Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. * Manage maintenance and purchase requests, including processing applications and other property-specific forms. * Assist in producing meeting minutes for board meetings. * Code and enter all invoices for the community. * Collaborate with committees and committee chairpersons. * Provide daily interaction and support to owners. * Post all agendas to the proper physical locations and the website. * Process vendor packets for all vendors and monitor vendor license and insurance expiration. * Coordinate and reserve conference room events. * Undertake special projects as instructed. Requirements * Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). * Professional communication skills (phone, interpersonal, written, verbal, etc.). * Exceptional customer service skills. * Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). * Bilingual proficiency is preferred. * 2 years of experience in property management is preferred. * General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: * Fully paid medical insurance * Voluntary dental, vision, life insurance, and short-term disability * 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.