Manager's assistant/administrative assistant jobs in Lakewood, CA - 345 jobs

Personal Assistant & Creative Operations Associate Confidential | Los Angeles, CA (On-Site) Employment Type: Full-Time Reports To: High Profile Artist Role Overview We are seeking an exceptional Personal Assistant to support a globally recognized, high-profile artist. This is not a traditional PA role and not a 9-5 job. It is an immersive, fast-paced position for someone who is highly capable, deeply adaptable, and thrives in dynamic, high-expectation environments. The ideal candidate is a jack-of-all-trades: sharp, resourceful, technically proficient, socially sophisticated, and unflappable under pressure. You will be trusted with a wide range of personal, professional, logistical, technical and creative tasks, many of which may be unfamiliar at first. What matters most is your ability to figure things out independently, execute quickly, and deliver exceptional results with minimal instruction and without excuses. You will spend significant time with the artist, often in close quarters, so this role requires someone who is not only competent, but cool, well-mannered, emotionally intelligent, and enjoyable to be around. For the right ambitious, curious, and driven person, this is a rare opportunity to learn, grow, and operate at an elite level. Key Responsibilities Personal & Administrative Support Manage complex scheduling, travel, and logistics with frequent changes Coordinate flights, hotels, transportation, and itineraries, often on short notice Handle emails, messages, and calls with professionalism and discretion Manage personal tasks and errands as needed Track details, deadlines, and follow-ups without reminders Creative & Art Operations Support art-related logistics including installations, packing, shipping, and coordination Assist with exhibition preparation, studio organization, and documentation Take high-quality photographs for documentation, reference, and internal use Assist with layout, editing, and organization of materials using Adobe InDesign Maintain organized records of artworks, files, and assets Technical & Digital Support Confidently operate MacOS and Apple devices Troubleshoot tech issues across devices, software, and platforms Maintain clean, well-organized digital systems and folders Learn new tools and workflows quickly Research & Execution Research vendors, services, locations, and resources Vet options and present clear recommendations Resolve issues independently, including scheduling conflicts, errors, or service problems Travel & On-the-Ground Support Travel frequently, including evenings and weekends Support extended workdays, events, and location-based needs Remain composed, discreet, and professional in all settings Required Skills & Qualities Strong MacOS and Apple ecosystem proficiency Advanced organizational skills and attention to detail Confident using Adobe InDesign; other Adobe tools a plus Strong photography skills with a good eye for composition and detail Calm under pressure; adaptable to changing priorities Excellent judgment and common sense Discreet, trustworthy, and emotionally intelligent Comfortable handling both administrative and personal tasks Clear, direct communicator across text, email, and phone Creative taste paired with operational discipline Experience & Background Experience supporting a senior executive, artist, founder, or high-profile individual preferred Background in creative, art, design, or cultural environments strongly preferred Proven ability to manage multiple priorities independently Schedule, Travel & Physical Requirements Non-traditional schedule required Frequent travel required, including nights and weekends Must be Los Angeles-based and available on-site Ability to lift, move, and handle materials when needed Valid passport required or ability to obtain one Reliable transportation required Who This Role Is For This role is for someone who: Is highly competent and self-directed Has strong work ethic and high standards Can balance creative work with operational execution Thinks ahead and catches issues early Is comfortable with responsibility, trust, and proximity This role is not a fit for someone seeking fixed hours, narrow scope, or heavy direction. Compensation: Base Salary: $100,000 - $125,000/year Healthcare: Medical, dental, and vision coverage 401(k): Eligibility after 60 days (employee contributions only) Paid Time Off: 15 days annually + flex holiday of your choice EEO Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

About the job Salary: 60k-85k Growing digital production company looking for Full Time Assistant to VP of Production in fast paced environment. The ideal candidate will be organized, detail-oriented, and a team player. Provide general administrative support as needed, ensuring smooth day to day operations. Social media experience is a bonus. -Maintain accurate records, databases, and filing systems. -Handle errands and miscellaneous tasks. -Personal shopping as necessary -Help in Edit Bay and notes on set -Expense tracking and budget management -Help maintain an organized home in all areas -Assist with special projects and tasks -Help in organizing and coordinating household events -Provide additional support as needed -Must be comfortable around dogs -Must have reliable transportation

DryWater is a clean hydration brand built on a simple belief: hydration is life. We create electrolyte + vitamin products made with real fruit ingredients and nothing artificial-designed to help people feel better, think clearer, and perform at their best every day. We're one of the fastest-growing hydration brands in the country, now available in 20,000+ retail doors nationwide, and growing fast. This is an opportunity to join a high-momentum brand at a defining stage and work closely with the founder as we scale nationally. Role Overview: We're hiring an Executive / Personal Assistant to the CEO, Bryan Appio, to support the day-to-day operations, schedule, and priorities of DryWater's Founder & CEO. This is a highly trusted, fast-paced role for someone who thrives on organization, discretion, and execution. You'll act as an extension of the CEO-helping manage time, communications, logistics, and special projects-while keeping everything running smoothly behind the scenes. The right candidate is proactive, detail-oriented, and comfortable operating in a high-growth, ever-changing environment. Responsibilities: • Manage the CEO's calendar, scheduling, and day-to-day priorities • Coordinate meetings, travel, and logistics (business and occasional personal) • Act as a gatekeeper for communications, emails, and requests • Prepare agendas, notes, follow-ups, and reminders to ensure execution • Support special projects and ad-hoc requests as needed • Attend national events and partnerships such as (Sport Events, Board Meetings, and private celebrity events) • Work with internal team members, partners, and external stakeholders • Help keep the CEO organized, focused, and operating at maximum efficiency What You'll Bring: • 3+ years of experience as an Executive Assistant, Personal Assistant, or similar role • Strong organizational skills and exceptional attention to detail • Ability to anticipate needs and act proactively • Excellent written and verbal communication skills • Comfort working in a fast-paced, founder-led environment • High level of discretion, trustworthiness, and professionalism • Tech-savvy and proficient with calendars, email, and productivity tools • Flexible, reliable, and willing to wear multiple hats • Interest in health, wellness, and being part of a growing CPG brand The Essentials: • Full-time, in-office role based in Irvine, California • Onsite five days a week - we believe the right culture is built together • Compensation: $80,000 - $120,000 per year, inclusive of bonus • Health, dental, and vision insurance (100% covered) • Paid time off and holidays to reset and recharge • Additional perks, including covered gym expenses • Free DryWater (always stocked) • Substantial and required PTO Application Process: Applications will be evaluated on a rolling basis. The target start date for this role is February 2026.

Assistant to General Counsel, SVP & Secretary Company: Carbon Activated Corporation Employment Type: Full-Time, hourly rate $20 - $25/hr oration Carbon Activated Corporation is a global leader in activated carbon solutions for air, water, and process purification. With operations across North America and internationally, we serve clients in municipal, industrial, and private sectors. We are a dynamic, growing organization seeking a motivated professional to support our executive legal and corporate operations. Position Overview We are seeking a highly organized and proactive Assistant to the General Counsel, SVP, and Secretary to provide legal, administrative, and transactional support. This position is ideal for someone who thrives in a fast-paced environment, has excellent attention to detail, and enjoys working across departments to ensure smooth operations and compliance. Key Responsibilities Assist with transactional and contract-related work, including bid execution, contract preparation, negotiations, and signing processes. Support collections and commercial documentation under the supervision of the General Counsel. Provide assistance with in-house legal matters, including document management, research, and drafting correspondence. Support corporate secretary functions, including preparing shareholder and director meeting minutes, maintaining corporate records, and filing annual reports and other state or regulatory filings. Coordinate closely with HR, Accounting, and Sales departments on cross-functional matters. Handle a variety of non-legal administrative tasks, including scheduling, document organization, and executive support. Maintain confidentiality and exercise sound judgment in all matters. Qualifications Bachelor's degree or equivalent experience required; Minimum 2-4 years of relevant experience in a corporate, legal, or administrative support role. Strong understanding of corporate documentation, contracts, and compliance processes. Excellent written and verbal communication skills. High attention to detail, with strong organizational and multitasking abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently, prioritize effectively, and meet deadlines. Why Join Us Opportunity to work closely with executive leadership in a growing international company. Exposure to a broad range of legal, corporate, and business functions. Collaborative, professional environment that values initiative and integrity.

The ideal candidate is passionate about the Creator Economy and Social Media and is determined to develop into a Talent Manager for Creators. They are highly self motivated and entrepreneurial. They are perpetually curious to learn about new trends, social platforms, and businesses. Candidates must have one year of experience in talent representation or influencer marketing, an understanding of best practices and trends on all social media platforms, and be excited to operate in a start-up environment with a dynamic scope of work and growing team. Candidates must be comfortable working directly with clients and high level executives, and must be able to anticipate, understand, and communicate the needs of clients and external partners. This includes extraordinary organizational skills, multitasking skills, and the ability to remain highly detail-oriented, while operating across an exceptional volume of clients and projects. RESPONSIBILITIES Support creator manager to coordinate with clients and external partners Support internal client teams and other team members as needed Support development of internal systems and track and process deal flow using systems Develop market research and popular trends Generate and maintain pitch materials Identify and track potential new clients QUALIFICATIONS 1+ Years of talent representation experience (or influencer marketing experience) Knowledge of all social media platforms from a consumer perspective Outstanding organizational skills, ability to prioritize, manage multiple schedules simultaneously Incredible communication skills, both oral and written Extreme discretion; ability to handle confidential information Bachelor's Degree or equivalent industry experience Experience with Google and Apple products Reside in Los Angeles BENEFITS 401k Plan Healthcare Plan Healthcare Premiums Fully Covered Structured Mentorship for Career Development

D'Leon Consulting Engineers is seeking a Financial Administrative Assistant in Los Angeles, CA Responsibilities Assist with payroll processing, timekeeping verification, labor allocations, and coordination with payroll providers Support preparation and distribution of offer letters and employment documentation related to payroll setup Coordinate new hire payroll onboarding, including tax forms, direct deposit setup, and system access Maintain payroll, labor, and employee status records to ensure accuracy and compliance Track and maintain labor costs, overhead, and administrative expenses across projects and departments Prepare and update cost tracking logs, summaries, and basic financial reports to support management and project teams Assist with invoice review, expense report processing, and reconciliation of administrative and project-related costs Support budgeting and cost monitoring activities by maintaining accurate financial documentation Maintain organized financial, payroll, and administrative records in accordance with company policies and regulations Assist with documentation preparation for audits, compliance reviews, and internal financial reporting Track and maintain employee certifications, licenses, and required training records as they relate to compliance and billing Assist with tracking, maintenance, and renewal of small business certifications (e.g., SBE, DBE, WBE, MBE) Attend internal coordination meetings and support cross-functional financial and administrative activities Provide administrative support to management and project teams with an emphasis on financial accuracy and reporting Contribute to organizational goals through accuracy, accountability, and proactive financial administrative support Qualifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred 2-4 years of experience in accounting support, payroll administration, or financial administrative roles Hands-on experience with payroll processing, timekeeping, or labor cost tracking Basic understanding of accounting principles, cost tracking, and financial documentation Experience supporting invoice processing, expense reconciliation, or financial reporting Strong recordkeeping skills with the ability to manage confidential financial and payroll information Proficiency with Microsoft Excel (spreadsheets, data entry, basic formulas) and Microsoft Office Suite Experience with payroll systems, accounting software, or ERP platforms preferred Highly detail-oriented with strong organizational and time management skills Effective written and verbal communication skills Ability to work across departments and support multiple stakeholders in a professional environment Ability to produce accurate and timely results while maintaining a service-oriented mindset Knowledge or experience with SBE/DBE/MWBE or other small business certification programs preferred D'Leon Consulting Engineers is an equal opportunity employer committed to fostering an inclusive and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.

Job title: Admin Office Assistant Pay ranges: $21.00 to $23.00/hr Job Type: 1-Year Contract (Possibility to extend up to 24-Month Contract) Working Hours: 9:00AM to 5:30PM (8-hour shift) Responsibilities: ・Maintain a clean, organized, and professional office environment including tidy up lobby, conference rooms and dining areas as needed. ・Greet employees and visitors. ・Answer and direct phone calls promptly and professionally. ・Receive and distribute mail and packages and support outgoing mail and shipping packages. ・Support employee general requests on office admin ticketing system. ・Greet new hires for onboarding/and assist HR with offboarding as needed. ・Conduct inventory, order and replenish office supplies, office snacks/drinks as needed. ・Assist in planning and coordinating company events and meetings. ・Assist with menu selection for office catered lunches and onsite cater coordination. ・Other office admin responsibilities as assigned. Qualifications ・2+ years Admin Office Assistant Experience ・Excellent customer service skills. ・Professional appearance and demeanor. ・Ability to work independently and collaboratively. ・Proficiency in Microsoft Office365 (Excel, Word, Outlook) ・High School Diploma/Community College

Under the administrative direction of the Hospital Chief of Operations and the co-directors of the transplant institute, the Transplant Associate Administrator is responsible directing, planning, and coordinating strategic initiatives and developing services related of the multi-organ Transplant Institute. The Associate Administrator has overarching authority for administrative operations of the Transplant Institute. This position collaborates effectively with physician leaders within the hospital and within Keck School of Medicine to develop strategic relationships which ensure strong alignment of purpose and mission. While working in partnership with leaders in the organization to develop a collective team spirit, the position also serves as a change agent to both identify opportunities to improve internal operations and processes while promoting ongoing excellence. Qualifications: Bachelor's degree in nursing, Health Administration or related field required; master's degree preferred. Ten or more years of relevant experience in healthcare administration (preferably in an academic medical center) with multiple specialties and complexity driven populations with no less than two-year's experience in solid organ transplant leadership is required. Proven effective leadership and communication skills with diverse groups, including physicians, managers, and employees is required. An established track record of success in administrative responsibilities to include medical staff relationships, financial planning, revenue cycle, contract negotiation, and human resource development and management required. Keck Medicine of USC is the University of Southern California's medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Keck Medical Center of USC is among the top 50 hospitals in the country in seven specialties, as well as a top 10 hospital in California, according to U.S. News & World Report's 2025-26 Best Hospitals rankings. Additional program information: ************************************************* Confidential Inquiries: Barry Marshall - TMG Senior Consultant & Executive Recruiter ************** / *******************************

SET Active is a fast-paced, growing women's athleisure startup, known for delivering elevated everyday essentials designed for movement, comfort, and lifestyle. We're a small but mighty team with big ambitions, and we're looking for a strategic, solutions-oriented, and collaborative Executive Personal Assistant to support our leadership team and help keep our operations running smoothly. About the Role The Executive Personal Assistant will provide high-level administrative and personal support to the COO and CBO, ensuring their professional and personal responsibilities are efficiently managed. This role requires discretion, excellent organization, and the ability to anticipate needs in a fast-moving startup environment. Key Responsibilities Executive Administrative Support Manage and maintain the COO and CBO's professional calendars. Schedule, prioritize, and coordinate meetings, events, and travel arrangements. Draft correspondence, prepare documents, and maintain organized records. Personal Assistance Travel Arrangements: Book personal travel including flights, hotels, car rentals, and create detailed itineraries. Calendar & Appointments: Schedule personal appointments such as medical visits, family events, and social activities. Errands: Handle personal errands such as dry cleaning, returns/exchanges, mailing, and deliveries. Event Planning: Organize personal events including birthdays, dinners, and family gatherings; manage guest lists, vendors, and logistics. Shopping & Gifts: Assist with personal shopping, gift purchasing and wrapping, and preparation of holiday or special occasion cards. Children's Activities: Coordinate school tours, extracurricular activities, and healthcare appointments. Document Management: Maintain personal documents including insurance, legal papers, and travel visas. Vehicle Management: Schedule car maintenance, gas, and car wash appointments. Home Management: Support household needs including housekeeping coordination, home maintenance, vendor management, filter/tech upkeep, parking, and renewals. Office & Facilities Support Kitchen & Supplies Management: Monitor and restock groceries and kitchen essentials; ensure appliances are maintained. Office Supplies & Mail Handling: Manage inventory and restocking of office supplies; handle incoming/outgoing mail and packages. Facilities & Vendor Coordination: Serve as liaison with vendors for office and facility needs, including Wi-Fi, appliances, and maintenance. Culture & Team Support Coordinate office celebrations and team events, such as birthdays, milestones, last-day treats, new team member lunches, and team-building activities.

Mindlance is a national recruiting company which partners with many of the leading employers across the country. Feel free to check us out at ************************* Job Description Top 3 Must Have Skill Sets: project management (ability to multitask), organized with proven skills/track record organizing big projects; good oral and written communicator Day to Day Responsibilities: Will be cross training with our current person in place; ability to work with compliance and understand how to submit a compliant contract form, sponsorships agreement; ability to work with budget coordinator to understand how to track finances for sponsorships; ability to work with C3 system and SAP; ability to track in Excel the progress of sponsorships; ability to assist in keeping track of meetings planned for major congresses, pull together required elements and track them with a vendor; ability to work with the AF and NPF (third party entities) on walk events and coordinate with the field sales team. Details: The Project Coordinator will have primary responsibility for supporting the Advocacy Director of the Inflammation and Nephrology Business Unit for processing approval forms, obtaining supporting documentation, and processing payment requests for Advisory Boards, Consultant Agreements, and Society Support, including our walk and patient facing events. Individual will track multiple projects and work closely with the manager to ensure that required forms are completed and processed in a timely manner. The Project Coordinator will liaise with Marketing Managers, marketing project coordinators, Compliance, Contracting, and Global Strategic Sourcing, and Contracted entities to ensure all pertinent forms, attestations and evaluations are completed and processed in a timely manner. The Project Coordinator will also process and track invoices and payments for certain contracted entities such as consultants for aggregate spend reporting and work with international meeting planning, coordination of society and OL meetings and calendaring. This individual will create agendas and minutes for monthly advocacy calls and work to manage goal tracking in our dashboard. This role requires strong administrative coordination skills and cross functional partnership experience. Tracking, follow-up and proven skills at completing complex projects on time and with no errors is critical. Excellent oral and written communication is key for maintaining good relations with our external partners. Responsibilities: o Work with Advocacy Managers to initiate internal compliance approval forms (i.e. CARF, CSARF, NCECARF) for Advisory Boards, and Agreements with consultants and societies o Collect and process attestation forms or required supporting documents for approval forms such as fair market value or W9s o Work with compliance, contracting, GSS to process forms o Process and code all non-PO invoices for CARF, CSARF o Complete and process joint visit and event attestation forms o Ensure timely payment of non-PO invoices o File and maintain documentation on processed forms and all supporting documentation to ensure compliance with SOPs o Manage meetings calendars for major medical meetings and ensure school is complete in a timely manner

Job DescriptionBenefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Top Trend Management which focuses on property management of commercial office buildings and high end residential properties is now hiring a Executive Personal Assistant with strong bookkeeping background: RESPONSIBILITIES FOR EXECUTIVE PERSONAL ASSISTANT Accounts payable and Drafting Checks Accounts Receivable and Depositing rents Reconciles banks, credit cards, and other accounts as assigned Check the accuracy of business transactions Manage tenant inquiries, complaints, and requests in a timely and professional manner. Perform data entry and administrative duties Oversee the day-to-day operations of the property, including leasing, maintenance, and tenant relations. Manage contractors, and ongoing construction projects Managing executives' calendars, setting up meetings, and sending reminders. Make travel and accommodation arrangements. Managing information flow in a timely and accurate manner. Must have a good attitude Proficient in Quickbooks, Microsoft Windows, and Office applications Ordering supplies and replacement, as well as managing mail and courier services. QUALIFICATIONS FOR BOOKKEEPER 2+ years of experience in a Personal Assistant role (property management experience preferred) 2+ QuickBooks Experience Required 1 + Yardi Breeze Experience Prefered Experienced handling Tenants/Vendors in a variety of different situations Ability to prioritize and multitask Good English writing communication skills (precise and grammatically correct). Highly organized and extremely detail oriented Needs to work onsite at office Work with passion and positive energy Highly productive and works very efficiently Familiar with Excel Team player Benefits: 401(k) Health Insurance Dental Insurance Vision Insurance Paid Time Off Holiday Pay

Job Description Do you excel at bringing order, calm, and precision to the life of a high-profile leader? This Executive Personal Assistant opportunity offers the rare chance to partner with an UHNW principal in Los Angeles and become the backbone of their personal and household operations. You'll be the person who moves mountains quietly: Anticipating needs, navigating shifting priorities, and ensuring the rhythm of each day runs without interruption. From seamless travel orchestration to managing a fast-moving calendar and handling sensitive personal matters, you will provide trusted, high-touch support at the highest level. The Role: Executive Personal Assistant The City: Culver City, Los Angeles (onsite) The Money: $150-215k base + bonus & exceptional benefits The Company: UHNW Private Family Office The Ideal Candidate: Operates with a 24/7 mindset. Kind. Unshakeable. Discreet. Polished communicator. Meticulous. Adaptable. Thick-skinned. Collaborative and solutions-oriented. Your Day-to-Day: • Deliver around-the-clock support, including managing an ever-evolving calendar and coordinating all aspects of travel (private aviation, ground transport, hotels, itineraries, logistics). • Accompany the principal when needed to provide real-time support and complete advance prep for upcoming commitments. • Oversee vendors, maintain household systems, and ensure all personal and home operations run smoothly. • Handle personal tasks such as gifting, errands, event prep, and special projects with elevated attention to detail. • Offer refined, concierge-level service with professionalism, warmth, and absolute confidentiality. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information. For Internal Use: #LI-BO1 #LI-Onsite

Job DescriptionSalary: DOE We are seeking a highly organized, proactive, and detail-oriented Personal Assistant / Executive Assistant to provide high-level administrative and personal support to the CEO. This role requires strong communication skills, exceptional time management, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Schedule meetings, and coordinate appointments Supporting logistics and preparation for leadership strategy / offsite meetings Planning and coordinating various holiday inspired / office events (Research, scheduling and LOTS of vendor coordination) Managing and assisting with property management - related needs Coordinating and hosting Cycling Cub board meetings Act as a gatekeeper and primary point of contact on behalf of the CEO Handle email and phone correspondence with professionalism and discretion Coordinate travel arrangements and itineraries Assist with personal tasks as needed (appointments, reservations, errands, etc.) Track deadlines, follow up on action items, and ensure tasks are completed Support special projects and ad hoc requests Handle confidential and sensitive information with the highest level of integrity Qualifications & Skills: Proven experience as an Executive Assistant, Personal Assistant, or similar role Strong organizational and time-management skills Exceptional attention to detail and follow-through Excellent written and verbal communication skills Ability to multitask, prioritize, and work independently High level of professionalism, discretion, and confidentiality Proficiency in Microsoft Office, Google Workspace, and scheduling tools Problem-solver with a proactive, can-do attitude Preferred Qualifications: Experience supporting senior executives or business owners Flexible availability when needed What We Offer: Competitive compensation based on experience Flexible work environment Opportunity to work closely with leadership and make a meaningful impact Supportive and collaborative work culture

Company: UNFOLD Agency UNFOLD Agency is seeking a seasoned Executive / Personal Assistant to support our co-founders and leadership team in a dynamic, fast-paced creative environment. The ideal candidate has prior experience supporting executives and an interest in digital, social media, film, television, and gaming. This role blends executive support, office management, and personal assistance, offering a unique opportunity to work closely with leadership while gaining insight into how a top creative agency operates. To succeed here, you'll need not only strong organizational skills but also grit, adaptability, accountabilty and thick skin-we're looking for someone who can stay calm under pressure, pivot quickly, and handle competing priorities with confidence. What You'll Do C-Suite Support (20%) Provide assistance across departments and projects. Manage expense reporting and project billing. Coordinate personal and client gifting. Assist occasionally with production and filming events Administrative Support (40%) Heavy calendaring / travel scheduling for two founders Maintain office inventory: snacks, drinks, and supplies. Ensure office cleanliness and organization, including kitchen/restrooms. Manage shipping, receiving, and mail processing for the office and founders. Oversee office facilities, maintenance, and vendor relationships. Personal Assistant (40%) Maintain both professional and personal calendars for the co-founders. Coordinate household repairs, projects, and vendor payments. Provide occasional pet care when founders are away. Run personal errands as needed. Oversee maintenance and cleanliness of founders' vehicles. Arrange team lunches and office catering for events. Provide weekend support when required. Qualifications What You'll Bring 4+ years of executive or personal assistant experience, with direct executive support strongly preferred. Proficiency in Mac, Google Suite, and technology troubleshooting. Strong problem-solving skills and ability to anticipate needs. Thick skin, grit, and resilience-able to thrive in a demanding, fast-moving environment. High adaptability and a proactive, solutions-first mindset. Excellent organization, multitasking, and prioritization abilities. Detail-oriented with excellent follow-through. Tech savvy, with general knowledge of tech setup and maintenance. Ability to translate direction and feedback into effective action. Comfortable with light physical tasks (lifting up to 30 lbs). Flexibility to work nights and weekends as needed Additional Details Location: Must be based in the Los Angeles metro area, ideally West Los Angeles. Schedule: Daily in-person attendance required at our Playa Vista office. UNFOLD OFFERS Competitive Medical (subsidized), Dental and Vision Plan Offerings 401(k) Comprehensive List of Paid Holidays Flexible Time Off (FTO) Policy Partial Mobile Phone Service Reimbursement Generous Supplemental Maternity, Parental Leave Policies Budgets for Professional Development and Growth Numerous Company-Sponsored Events / Activities throughout the year Fully Stocked Kitchen in a Pet-Friendly Office! An Environment that Fosters Growth and Upward Mobility! At UNFOLD Agency, we value diversity and the uniqueness of all people. We thrive in an inclusive environment, and we recruit, hire and promote without regard to race, gender, age, color, gender identity, gender expression, sexual orientation, ethnic or national origin, citizenship, religion, sexual preference, military or veteran status, marital status, family status, physical or mental disability - or any other legally protected categories as set forth in the applicable state, federal or local laws. This policy applies to all aspects of employment

Job DescriptionWe're hiring an Operations Coordinator-Executive Assistant to Provide project-based and regional-focused general administrative and operations support that directly assists and liaisons with the Regional Principal. This role requires the utmost professionalism, self-direction, flexibility, expert communication, trust, privacy, timely follow-up and coordination. Most importantly, the highest level of client-care and long-term relationship consideration is expected for all assigned and assumed tasks, requests and directives. Responsibilities include coordinating with and supporting various Project Build/Service teams, Dowbuilt department heads, critical community professionals/interests/events, and high-value client/partner facing efforts. In addition to day-to-day responsibilities, an essential component of this role is to champion and nurture a healthy, enduring culture of trust, honesty, hard work and respect for the entire SoCal region. This means continuing some longstanding company traditions and values for our current employees, while fostering a supportive and unique culture for this growing team. It is essential to grasp the emerging operational needs in Southern California and proactively engage the appropriate department heads in Dowbuilt's Seattle office. WHAT YOU'LL DO Executive Assistance Manage Regional Principal's calendar and appointments as necessary (e.g., daily/weekly basis) Book Regional Principal travel arrangements, including but not limited to flights, rental cars and accommodations/services, reservations, etc. Collect, code and submit receipts/invoices for expenses, reports and reimbursements Scan, copy, sort, send and file documents for Regional Principal upon request Track whereabouts of Regional Principal as best as possible and serve as key-liaison for that information internally (w/ due respect to personal privacy and as appropriate) and on a confidential “need-to-know” basis externally Assist and coordinate with Regional Principal proactively in terms of providing regular and meaningful client experiences and care/service-oriented opportunities, visits, gifts, communications, events, moments and experiences. Employee Support and Engagement Help identify and participate in local recruiting and industry events to increase Dowbuilt awareness Build social and work events that enhance cultural awareness, training and learning opportunities. Ensure our employees have the tools and necessities to create an optimal office working environment. Recognize regional employee birthdays, milestone anniversaries, and other celebratory events. Assist new hires with office, facilities, jobsite orientations, required trainings, startup paperwork and any expense reimbursements and timecard tracking in HH2 Occasionally book travel arrangements on behalf of project teams with approval from Regional Principal Occasionally assist project teams with misc. support tasks such as coordinate lunch deliveries for client meetings, drop packages to project job sites, etc. Regional Office/Facilities Support Manage reception and entry areas to ensure an “always-ready and welcome” presentation via in-person communication, signage, cleanliness, organization and professional image for Dowbuilt Manage all daily shipping/receiving activities - including tracking and coding outgoing shipments and maintaining relationships with service providers Manage magazine, newsletter and other publication subscriptions for region's various offices/facilities Order supplies related to business development, marketing and other events as needed; organize, and code all related expense invoices Coordinate and schedule regular office maintenance, cleaning, services and repairs Manage all office furniture requests, orders and maintenance and returns Develop awareness and proactive management of regional and office budgets & expenses Support the Facilities/Equipment Manager with various needs/requests when time allows (e.g., warehouse, office, equipment and vehicle tracking, assignments, registration, service, invoicing, transport, etc.) IT Team Support Assist with basic IT issues/needs from employees; submit Assist tickets as appropriate on behalf of employees Work with IT help desk to ensure new office-based employees are set up with laptops/endpoints, docking station, monitors, cameras, headsets and all appropriate software, apps, permissions, etc. before their first day Provide support as needed to Project Teams that are setting up and running temporary site offices Marketing Team Support Run local events and volunteering, working with National Marketing and Events Coordinator Coordinate local content for The Level and various company meetings Coordinate local communications and staff meetings in sync with Regional Principal Order regional photography, signage, decorations, stationery and business cards Support employee's access to branded items, including apparel, jobsite signage, and office signage Assist local principal with promotional initiatives, architect dinners, coordination of jobsite events HR/Recruiting and Safety Team Support I-9 verification for all field and office hires across region Partner with the Recruiting and Onboarding Manager to ensure a smooth and consistent onboarding, orientation and training experience for regional new hires Serve as regional Safety and Training coordinator to ensure compliant safety training and employee training/development coordination and documentation; Support site safety setup as time allows ESSENTIAL FUNCTIONS Ability to work effectively from home, office, jobsite or remotely while traveling Ability to work between the hours of 8am and 4:30pm PST and flexibility to work beyond these hours as needed. Must be able to travel up to once per month for recruiting and industry events, and to support Dowbuilt employees in the region Must be highly proficient in basic technology including MS Office Suite Demonstrate discretion and treat all proprietary company information as strictly confidential outside, and in some cases within, the company Self-directing, ability to work autonomously; adapt quickly and effectively to changing circumstances. Must comply with Dowbuilt's drug and alcohol policy Must pass a criminal background check and pre-employment drug screen WHAT YOU NEED TO SUCCEED To be successful as a Dowbuilt Operations Coordinator-Executive Assistant, you'll need: Minimum of 3 years' office management, administrative, or executive assistance experience required Bachelor's degree in business administration, human resources, or related field OR equivalent professional experience Bilingual English/Spanish is preferred Communicate ideas and information clearly in written, verbal and/or graphic formats MS Office Suite expertise required; Smartsheet strongly preferred Experience with web-based solutions such as Smartsheet, Egnyte, Slack and Fieldwire Technical aptitude and the ability to quickly learn new technologies and information systems Excellent resourcefulness and problem-solving skills Business acumen - including strong problem-solving skills, critical thinking and willingness to be vocally self-critical Ability to handle sensitive, private and confidential information Motivated, dependable, honest and trustworthy Ability to be an active listener, ask for help and suggest solutions Ability to manage stress and maintain composure in challenging situations Enthusiasm for fostering inclusive work environment, leading diverse teams, and a commitment to increasing equity for all employees Strong organizational, personal and time management skills Operate with a high level of integrity and emotional intelligence Establish and maintain effective relationships with management, employees, vendors, and public Tactful, resourceful, inquisitive, and diplomatic Flexible and adaptable: the ability to switch gears and balance multiple priorities effectively U.S. work authorization WHAT WE OFFER We are a fun, easygoing bunch of professionals who take a lot of pride in the work we do. We acknowledge the contributions and talents of our team members by providing benefits that support you at work and in life: Competitive pay commensurate with skills and experience 100% paid medical, dental, vision, and $50,000 in basic life insurance for full-time employees (35% medical coverage for dependents), first of the month following DOH 401(k) retirement savings plan with employer profit sharing contribution Company-paid short-term disability policy for all full-time employees 8 paid holidays each year, no waiting period Paid Time-Off (PTO) Mentorship and career development opportunities Annual discretionary bonus Opportunities for travel, if desired The pay range for this position is $75,000 - $90,000 DOE WHO WE ARE Dowbuilt is a construction company founded in 1980, and today our talented teams can be found from coast to coast. We excel at cutting-edge, innovative, never-been-done-before residential projects and home service-all of which require precision and impeccable attention to detail. We work with top architects, and our builds are regularly featured in publications such as Architectural Digest , Architectural Record , and Dwell . The Dowbuilt culture is one of care-care for our employees, clients, and the talented craftspeople we partner with-resulting in care for the incredible designs we bring to life. Dowbuilt is an equal opportunity employer that values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Powered by JazzHR 2IGmnBFolv

Job DescriptionBenefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Vision insurance Job Summary We are seeking a Personal Assistant to join our team! As a Personal Assistant, you will be stepping into a role with many hats, and responsibilities can include maintaining a personal and professional schedule, coordinating meetings, dinners, and events, and even running essential and non-essential errands during work hours. You will also be working closely with other assistants, company staff members, and even family members to ensure everything within the office runs smoothly. The ideal candidate has exceptional communication and interpersonal skills, is incredibly organized, and can multitask, often working on multiple projects at once. Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Monitor emails Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Benefits/Perks Health Insurance Dental Insurance Vision Insurance 401(k) & 401(k) matching Free Parking Paid Time Off Work Perks Bonus based on performance Compensation Pay Range: $60,000.00+ Schedule Monday - Friday (Full Time & Part Time)

We are a skilled nursing facility looking for dynamic associates to join our team and provide our guests with a care experience that will change their lives! If you would like provide a unique and memorable experience to our guests, we want to meet you! We are looking for an Assistant Administrator. The primary purpose of your job position is to direct the day-to-day functions of the facility in accordance with current federal, state, and local standards, guidelines, and regulations that govern nursing facilities to assure that the highest degree of quality care can be provided to our residents at all times. Plan, develop, organize, implement, evaluate, and direct the facility's programs and activities in accordance with guidelines issued by the governing board. Assist department directors in the development, use, and implementation of departmental policies and procedures and professional standards of practice. Ensure that all personnel who have access to protected health information receive appropriate and timely training of the facility's policies and procedures governing the management and control of such information. Assume the administrative authority, responsibility and accountability of directing the activities and programs of the facility. Meet with department directors on a regularly scheduled basis, and conduct/participate in in-service classes and supervisory level training programs. Ensure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Authorize the purchase of major equipment/supplies in accordance with established purchasing policies and procedures.

Who We Are:The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry's most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion's leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall. WME Fashion is the world's preeminent cultivator of talent, curator of experiences, and creator of brand partnerships across the fashion, luxury & beauty ecosystem. Our robust global portfolio includes Art + Commerce, IMG Models, and The Wall Group. The Role and What You'll Do: The Assistant will be responsible for providing support to a Manager, The Wall Group in our Los Angeles office. Demonstrating independent judgment, as well as the ability to interface with senior level business leaders and their teams, the Assistant can anticipate problems and proactively identify solutions. The Assistant will also have the ability to effectively navigate the shifting needs and demands of the clients, senior business leaders and their teams. Daily screen incoming calls and emails in a timely professional manner and route accordingly. Maintain daily communication with artists and oversee artist bookings. Create estimates and deal memos. Update options in artist calendars. Oversee accounting (billing and wrapping jobs). Coordinate and oversee manager's travel schedule. Manage artist and assistant schedule show season. Assist with execution of projects or specific stages of projects as assigned. Track progress and results when necessary. Prepare and submit travel and entertainment expense reports in a timely manner to avoid late fees. Research industry related items for presentations and proposals. Additional ad-hoc projects as assigned. You Have These: 1-2 years experience, direct industry experience a plus Demonstrated interest in fashion, beauty, media, and/or entertainment preferred Experience assisting a high-level Executive preferred Excellent written and verbal communication skills Strong attention to detail Outstanding organizational skills and the ability to prioritize tasks and manage multiple projects simultaneously Proven ability to handle confidential information with discretion Ability to stay one step ahead in this fast-moving environment Ability to prioritize and meet tight deadlines while demonstrating poise, resourcefulness and the highest level of professionalism How We Work: WME Group is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week. We see immeasurable value internally and throughout the core of the businesses we support. Don't meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles. Per local requirements and in the interest of transparency, the hourly rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings. Hiring Rate Minimum: $0.00 hourly (minimum will not fall below the applicable state/local minimum wage thresholds) Hiring Rate Maximum: $0.00 hourly

Job Responsibilities: The Medical Clerk is responsible for scheduling and re-scheduling medical appointments. Schedule all medicals including sending out appropriate notifications to all parties. Follow up on exam attendance and report status. Communicate with interpreters, clients and all other appropriate parties as necessary Reschedule medicals Scanning and labeling of medical reports into MerusCase Complete projects as assigned by the Office Supervisor Qualifications/Skills: Strong organizational skills Attention to detail Integrity, discretion, and respect for confidentiality and privacy A dedication to preserving information and materials Adept typing, word-processing, and data entry skills Clear handwriting Ability to read and understand a wide range of materials Verbal communication and interpersonal skills Research and critical thinking skills Job Classification: This is a non-exempt full-time position This is an in-office position while training, with the possibility of hybrid work once competency is met Limitations and Disclaimer: The above job description is meant to describe the general nature and level of work being performed. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. Employees will be required to follow any other job-related instructions and to perform other job-related duties as requested by their supervisor. Education, Experience, & Licensing Requirements: High school graduate or equivalent Knowledge of basic office and administrative software such as MS Office Knowledge of MerusCase, file-keeping management software a plus but will train Experience working in an office setting