Manager's assistant/administrative assistant jobs in Lakewood, WA - 105 jobs

24Seven is partnering with one of our Asset Management clients that is searching for a Office Administrative Assistant to join their team for an exciting new contract! This role is starting ASAP for the next 2+ weeks! Pay $28/hr! A private family office in the Bellevue/Kirkland area is seeking a highly professional Temporary Office Administrative Assistant to provide front-office and administrative coverage while the current Executive Business Partner is on vacation. This role will function as a temporary receptionist and office manager, ensuring smooth daily operations and a polished, confidential office environment. There is potential for full-time consideration based on performance and business needs. Key Responsibilities Serve as the primary front-desk point of contact, welcoming and directing guests with professionalism Manage conference room scheduling, meeting setup, and overall office readiness Open and close the office daily; ensure the office is secure and operating efficiently Provide general administrative support as needed (calendar coordination, document handling, light office tasks) Maintain office organization, supplies, and vendor coordination as required Support a small, high-trust team in a confidential, discreet environment Act as an extension of leadership by maintaining professionalism and operational continuity Qualifications 2-3 years of experience in an executive assistant, office manager, receptionist, or operations support role Experience supporting senior leaders or working in professional services, finance, or investment environments strongly preferred MUST be able to come onsite to Bellevue 8:30A-5:30P Monday-Friday If this is something you would be interested in, apply today as we are conducting interviews ASAP!

ATAGO U.S.A., Inc, has an immediate need for an Administrative Assistant with bilingual Japanese & English language skills. This position offers opportunities for a career in a professional office environment. Applicants must be able to read and write Japanese kanji with a high-school level proficiency or higher. At least 1 year of office work experience is preferred. Applicants should be career-minded and self-motivated. Organizational skills and attention to detail are critical for this position. RESPONSIBILITIES: Monthly sales analysis documents. Preparing and maintaining payment invoices and shipping documents. Data entry and filing of paperwork. Translations from Japanese to English as well as English to Japanese. Inventory control of stock items and office supplies. Credit card processing via online terminal. Maintaining and processing customers' purchase orders. Coordinating office events. Prepare outbound shipments. Office supplies order included negotiating with suppliers. Other duties, responsibilities and activities may change at any time with or without notice. QUALIFICATIONS: Strong English and Japanese comprehension. Kanji proficiency (Kanji Kentei Level 3 or higher). Japanese Language Proficiency Level 1 (Nihongo Noryoku Shiken Level 1). Ability to effectively and professionally communicate in Japanese and English in both written and verbal. Organized, efficient and self-motivated with a high level of attention to detail. Ability to teach basic Japanese class. 2 to 3 years of recent experience with Microsoft Excel, Word, and Outlook. Ability to type 50 wpm or better. Some College preferred or equivalent work experience. SALARY RANGE: $24.00 - $29.00 Schedule: 8 hour shift (M-F 7:30am-4:30pm) MINIMUM QUALIFICATIONS: At least 18 years of age Legally authorized to work in the United States Some College Valid Washington Drivers license & Candidate must currently reside in the greater Seattle, WA area.

Arrive Home is a small, dynamic, and growing general contracting company specializing in maintenance, repairs, unit turns, small construction projects, preventative maintenance plans, and professional cleaning services in the Greater Seattle area. Position Summary: The Project Assistant is a key role in the growth of the company, providing essential support to the Operations Manager, Principal Founder, and field teams. This role is designed to help deliver outstanding customer service, ensure efficient scheduling, support field operations, and maintain smooth internal workflows. This position is primarily onsite at various locations throughout Seattle, Bellevue, and surrounding areas, with occasional opportunities to work from home. Arrive Home offers competitive pay and benefits, a strong teamwork culture, mentorship, and opportunities for advancement. Arrive Home, LLC is an Equal Opportunity Employer (EOE). Core Job Responsibilities Include, But Are Not Limited To: Customer Service & Operations Act as support contact for customers and assist with incoming service requests. Communicate with clients to confirm appointments and provide scheduling updates. Provide service quotes and follow-up communication regarding services and next steps. Assist in coordinating and scheduling maintenance, repairs, unit turns, and cleaning appointments. Dispatch field team members to jobs and adjust schedules as needed. Communicate with field staff to ensure smooth execution, updates, and completion of appointments. Maintain and update the client database and scheduling software. Document work performed and track updates in the internal management system. Assist in managing and updating work orders. Help monitor daily operational performance to ensure timely completion of tasks. Travel to Seattle, Bellevue, and nearby areas as part of regular job duties. Provide support to field team by picking up materials, paint, and supplies from local stores when needed. Reliable personal transportation is required. Assist with quality control (QC) of appointments when possible, helping ensure appointments are completed properly and processes are followed. Administrative & Accounting Support Perform general administrative duties including filing, data entry, document management, and answering phone calls. Prepare reports and summaries for internal meetings. Track completed work orders to verify accurate billing. Assist in creating and sending invoices upon job completion. Monitor outstanding payments and follow up with customers whose invoices are approaching or exceeding 30 days. Marketing/Branding Support Assist in implementing marketing and content strategies. Help identify potential new customers and community opportunities. Participate in creating marketing collateral and social media content. Support efforts to strengthen brand awareness and business visibility. Required Qualifications: Previous experience in administrative support, project coordination, scheduling, or customer service; experience in construction, maintenance, or related fields is a plus. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and scheduling/project management tools. Ability to work independently and as part of a team. Comfortable working in a fast-paced and often changing environment; able to pivot quickly. Positive attitude, eagerness to learn, and strong problem-solving abilities. Reliable transportation and ability to travel to job sites and supply stores in Seattle, Bellevue, and surrounding areas is required. Spanish or Portuguese fluency is a plus. Job Information: Full time, salary $52,000 - $58,000, annually (DOE) College graduates with like-kind degrees encouraged to apply Onsite in downtown Seattle or downtown Bellevue Reports to Operations Manager Must be able to drive and have reliable transportation Benefits: Gain valuable hands-on experience in a supportive environment Medical/Dental/Vision (Premera Blue Cross/Blue Shield) - 100% premium paid by employer after 60 days of employment 2 weeks paid vacation, annually 1 hour of sick/safe time for 40 hours worked, annual Most Federal Holidays observed Application Process: To apply, please submit your resume and a brief cover letter outlining your interest and relevant skills to Samantha Askegard (*************************).

The US Amazon Customer Team Administrative Assistant for Sales will provide comprehensive administrative support to Amazon Customer Team Senior Vice President, Leadership Team, and Amazon organization. This role requires a proactive individual who understands the fast-paced business dynamics and can efficiently manage office operations while maintaining confidentiality. The ideal candidate is detail oriented and will ensure smooth logistics and timely communication with a high level of professionalism, while effectively collaborating with all levels of the organization. Key Responsibilities: Administrative Support: + Provide a high level of attentiveness and diligence in managing the meeting schedule for the Amazon Customer Team Senior Vice President, Leadership Team, and the Amazon organization. + Proactively manage the Senior Vice President's and Leadership Team's calendars to optimize scheduling and minimize interruptions. + Anticipate needs and proactively address concerns to facilitate strategic initiatives. Compliance Management: + Own the scheduling and processing of travel and expenses. + Ensure adherence to AMEX and Concur requirements for expense reporting. + Assist with financial documentation and compliance reporting. Meeting and Event Logistics: + Coordinate logistics for team meetings, events, and culture initiatives, ensuring timely execution. + Organize monthly Total Team calls and Leadership meetings with a focus on excellence. Communication and Information Management: + The qualified candidate must have demonstrated strong communication skills with internal and external stakeholders at all levels; including exceptional verbal and written skills. + Possess the ability and desire to learn new technologies and systems. Effectively interface with various technology resources to efficiently resolve issues with minimal to no disruption to manager. + Maintain the Amazon Leadership and Business Team agendas. + Directory and personnel distribution management of all sales employees for email communications, invites, talent role changes and transitions. Sales Support: + Process purchase orders (POs) for sales samples and roadshows, ensuring that all necessary documentation is provided. + Follow up with Proof of Performance post-completion of tasks. Collaboration and Team Support: + Collaborate with cross-functional teams to support initiatives. + Build strong relationships within the Amazon Customer team and across the organization. + Possess excellent collaboration and interpersonal skills. + Ability to work well under pressure and multi-task with frequent interruptions and changing priorities. Partner with others in the organization to enable various cultural initiatives and activities, making a significant and positive impact on the overall culture. Job Qualifications + Strong organizational skills with the ability to manage multiple tasks and deadlines effectively. + Excellent written and verbal communication skills. + Strong MS Office Skills in Outlook and Calendar Management. + Attention to detail and handling logistics at a high caliber. + Familiar with AMEX and Concur systems for expense management. + Ability to work independently and as part of a team, demonstrating initiative and professionalism. Job Skills Budget Management, Calendar Management, Expense Management, Meeting Management, Microsoft Applications, Travel Management Job Qualifications + Strong organizational skills with the ability to manage multiple tasks and deadlines effectively. + Excellent written and verbal communication skills. + Strong MS Office Skills in Outlook and Calendar Management. + Attention to detail and handling logistics at a high caliber. + Familiar with AMEX and Concur systems for expense management. + Ability to work independently and as part of a team, demonstrating initiative and professionalism. Job Schedule Full time Job Number R000140259 Job Segmentation Experienced Professionals Starting Pay / Salary Range $80,800.00 - $120,300.00 / year

Title: Sr Administrative Assistant Permanent (Full Time) Schedule: Hybrid- 3 days onsite per week Max Salary: $100-130k base + 5% annual bonus Requirements: * We are seeking a dedicated and detail-oriented Administrative Assistant to support operations within our public sector organization. * This role is vital to ensure the smooth functioning of government programs, community services, and departmental initiatives. * The ideal candidate will be a proactive communicator with a strong sense of civic responsibility and a commitment to excellence in public service. The Main Responsibilities * Provide administrative support to department heads, program managers, and public officials * Schedule and coordinate meetings, hearings, and public events * Draft, proofread, and distribute official correspondence, memos, and reports * Maintain accurate records and filing systems in compliance with public sector regulations * Assist with procurement processes, budget tracking, and invoice processing * Respond to public inquiries via phone, email, and in-person with professionalism and discretion * Support interdepartmental communication and collaboration * Prepare materials for council meetings, public forums, and stakeholder briefings * Ensure compliance with government policies, confidentiality standards, and data protection laws What We Look for in a Candidate * Prior experience in administrative roles, preferably within government or nonprofit sectors * Strong knowledge of office management systems and procedures * Proficiency in Microsoft Office Suite and document management software * Excellent written and verbal communication skills * Ability to manage multiple priorities and meet deadlines in a dynamic environment * Bachelors' degree or equivalent * 5+ years' recent experience supporting a senior executive * Proven ability to succeed in a demanding, fast-paced environment, maintaining a strong sense of urgency * Effective organizational skills with focus on confidentiality, accuracy and attention to detail * Excellent verbal and written communication skills * Ability to anticipate and proactively resolve potential issues, demonstrating sound judgement / decision-making * Demonstrates a positive attitude, resourcefulness and maintains composure in high pressure situations * Experience working for a global company; coordinating between various time zones * Able to provide support to a widely dispersed team * Proficient in Microsoft Office products - Outlook, Word, Excel, PowerPoint, etc. * Experience with TEAMS, Zoom, SKYPE and other collaborative meeting forums * Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements * Schedule flexibility to work outside of routine hours * Availability for occasional travel to offsite meetings * Familiarity with government operations, public records, and civic engagement * Bilingual skills are a plus, especially in communities with diverse populations * Commitment to ethical standards and public accountability * Office-based - hybrid (Works in office 3 days a week) * Collaborative team culture with opportunities for professional development in public service Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details. Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide. Employee Type: FullTime Location: Bellevue, WA, US Job Type: Date Posted: December 16, 2025 Pay Range: $60,000 - $125,000 Similar Jobs * Administrative Assistant * administrative assistant * Senior Systems Administrator * Sr Systems Administrator * Senior Network Administrator - Placement

Application Deadline: 01/29/2026 Address: 520 Pike Street Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration, and provides professional support to one or more Managers and their direct reports. The role provides general office services, ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in the implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Responsibilities: Provides subject matter expertise and advice related to assigned strategic initiatives and acts as a relationship manager for assigned initiatives. Builds effective relationships with internal/external stakeholders. Breaks down strategic problems and analyses data and information to provide insights and recommendations. Gathers and formats data into regular and ad-hoc reports and dashboards. Leads the planning, coordinating and implementing of department events. Provides senior-level administrative and operational support within a large, diverse team, including one or more senior executives. Employs systems (e.g. customized exception reports, tracking reports, etc.) to manage information. Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. Provides input into the planning and implementation of administrative programs. Coordinates and monitors budgets and reporting on results vs. budget. Provides coaching and mentoring to more junior administrative assistants to support them in developing the capability to carry out current job accountabilities. Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms, and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). Dispatches outgoing communications. Answers the central phone line, responding to and resolving/escalating inquiries. Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. Makes travel arrangements, booking flight/hotel reservations as needed. Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building-related matters, including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). Collaborates with internal and external stakeholders in order to deliver on business objectives. Organizes work information to ensure accuracy and completeness. Focus may be on a business/group. Thinks creatively and proposes new solutions. Exercises judgment to identify, diagnose, and solve problems within given rules. Works mostly independently. Broader work or accountabilities may be assigned as needed. Qualifications: Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility Must have calendar management experience Must have travel desk management experience Must have the ability to organize and support events and meetings Must have the ability to manage expense invoices Must have experience with Microsoft Office Suite Must be able to work 5 days from the office location Salesforce experience is a nice-to-have Specialized knowledge from education and/or business experience. Verbal & written communication skills - In-depth. Collaboration & team skills - In-depth. Analytical and problem-solving skills - In-depth. Influence skills - In-depth. Salary: $49,500.00 - $91,300.00 Pay Type: Salaried The above represents BMO Financial Group's pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group's expected target for the first year in this position. BMO Financial Group's total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: ******************************************** About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one - for yourself and our customers. We'll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we'll help you gain valuable experience, and broaden your skillset. To find out more visit us at ************************* BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to ************************** and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Position Title: Senior Associate, HR & Payroll Administration Location: Edmonds, WA - Hybrid Employment Type: Full-Time Salary Range: $65,000-$85,000 annually, eligible for annual bonus for meeting performance goals Company Overview: Highstreet Insurance Partners (Highstreet) is one of the fastest-growing insurance agencies in the U.S. Founded with the mindset of putting people first, Highstreet brings technical expertise and industry experience together to serve and protect customers while providing agencies with the tools and resources to grow. We love to help people pursue life's opportunities with tenacity and confidence to create stronger, more resilient communities. We do it for all our futures. . Role Overview: The Senior Regional Payroll Associate will play a key role in supporting the payroll operations of Highstreet's West region, which includes employees in these states Washington, Oregon, Idaho, California, Nevada, Arizona, Montana, Tennessee, New Mexico, Texas, and Utah. This role requires a seasoned payroll professional with expertise in managing complex payroll processes, maintaining compliance and ensuring the accuracy and timeliness of payroll functions for over 270 employees. As a trusted partner to both our internal teams and agency partners, you will ensure smooth payroll processing, maintain compliant and accurate payroll records, troubleshoot payroll related issues and provide key reports to support data-driven decisions. Success in this role will require building strong relationships, problem solving and a focus on continuous improvement of our payroll and HR systems. Key Responsibilities: Payroll Processing & Compliance Accurately prepare, process and review bi-weekly payroll for regional employees. Troubleshoot and resolve payroll discrepancies, including missed deductions, direct deposit errors and the processing of manual paychecks. Ensure compliance with applicable tax codes, benefit deductions (e.g., 401(k), health insurance) and other payroll-related items. Oversee the administration of employees paid time off (PTO) balances and policies to ensure consistency and compliance. Audit & Record Maintenance Regularly audit and verify payroll data, employee information and benefit contributions to ensure accuracy and compliance. Maintain up-to-date and compliant records for all payroll transactions and employee documentation. Conduct detailed audits on employee pay, deductions and tax filings as necessary. Payroll Reporting Prepare comprehensive payroll reports, including census, verification and auditing reports, to provide critical insights to management and stakeholders. Employee Support and Issue Resolution Act as the primary point of contact for payroll inquiries, addressing employee questions and resolving issues related to pay, deductions and benefits. Onboard and train new users on time and attendance systems and benefits systems ensuring seamless onboarding process and proficiency in system usage. Provide timely and effective solutions to payroll discrepancies, ensuring excellent customer service and support for employees. System Optimization & Process Improvement Collaborate with the team to continuously optimize payroll-related processes and improve system functionality within the HRIS platform (Paycor). Identify opportunities for greater efficiency and accuracy in payroll operations and implement best practices. Assist with system enhancements, updates and testing to ensure payroll systems are aligned with business needs. Garnishments & Unemployment Claims Oversee and manage garnishments and unemployment claims for regional employees and agency partners, ensuring proper documentation and compliance with state and federal regulations. Required Skills & Qualifications Experience 3-5 years of experience in payroll administration, including experience with HRIS systems. Paycor experience is preferred. Experience with California payroll processing strongly preferred. Experience in multi-state payroll processing is preferred. Education Associate's degree in business, accounting or a related field; or equivalent professional certification preferred (e.g., Certified Payroll Professional). Skills Strong knowledge of payroll processes, tax regulations and compliance standards. Exceptional attention to detail, mathematical accuracy and analytical skills. Solid understanding of payroll related benefits, deductions and compliance (e.g., 401(k), PTO, garnishments). Excellent communication and interpersonal skills with the ability to collaborate effectively across teams. Strong problem-solving skills and ability to troubleshoot and resolve payroll related issues quickly and effectively. Personal Attributes Integrity & Confidentiality : Demonstrates high ethical standards and discretion when handling sensitive information. Team-Oriented & Collaborative : A proactive team player who values collaboration and fosters strong relationships with employees and agency partners. Attention to Detail & Accuracy : Possesses a keen eye for detail and takes pride in ensuring payroll is processed accurately and in full compliance. Problem Solver: Solution-focused with the ability to quickly identify and resolve payroll issues or discrepancies. Time Management: Ability to prioritize tasks effectively and manage multiple deadlines in a fast-paced, dynamic environment. Positive Attitude & Adaptability: Approaches challenges with a positive mindset and demonstrates flexibility in handling changing priorities and responsibilities. Work Environment Hybrid Work work schedule in the Edmonds, Washington. Open, collaborative office environment that promotes teamwork and communication. Occasional travel (10-20%). Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position as described above. If you are a highly skilled payroll professional with a passion for accuracy and a commitment to delivering excellent customer service, we encourage you to apply and join a dynamic, growing company that values its employees and partners. Together we can drive success and create stronger, more resilient communities.

Executive Assistant to the Deputy Director Full-Time - Permanent Olympia Central Office Join our team as the Executive Assistant to the Deputy Director! We're looking for a proactive, detail-oriented professional to coordinate and manage the daily activities of the Deputy Director's office. If you're skilled in organization, communication, and multitasking, this pivotal role offers a dynamic environment where your expertise will drive efficiency and support high-level decision-making. Please Note: Standard business hours for this position are 8:00 a.m. to 5:00 p.m., Monday through Friday in-office at our Central Office in Olympia. Occasional in-state travel required. A flexible schedule or hybrid telework is subject to supervisory approval. At the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of "Serving Those Who Served." As a national leader in our advocacy for nearly 500,000 Veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to Veterans, including, in some instances, their spouses, widows, or Gold Star Families. As the Executive Assistant to the Deputy Director, you will work independently to initiate, prioritize, and deliver executive-level administrative and operational support to the Deputy Director, and, at times, the Director. Utilizing exceptional knowledge of Microsoft Suite applications and administrative and operational services, you will establish office standards, priorities, and work methods to include drafting and reviewing high-level internal/external correspondence, maintain executive files, manage executive calendars, and other key duties and responsibilities. Here's your prime opportunity to join a passionate and goal-driven team dedicated to "Serving Those Who Served!" Some of what you'll do: * Manage the day-to-day operations of the office of the Deputy Director by providing consultation to executives, managers, and staff on agency operations, procedures, and policies. * Anticipate the needs of the organization and strategize solutions for programs and complex situations; make decisions on best courses of action while considering and weighing various approaches. * Oversee the uniformity of the operations within the organization's programs; liaise with the Director's Executive Assistant and other agency administrative support to ensure coordination among senior leaders. * Maintain working relationships with executives, staff, and external stakeholders. * Determine priorities and establish due dates and method of resolution on special projects and assignments. * Consult with division executive-level managers on programs; provide a bridge of smooth communication between the Director/Deputy Director and internal divisions. * Organize and provide informational materials, address questions and concerns, and resolve issues. * Edit and complete first drafts for talking points, speeches, and written communications to internal and external stakeholders. * Facilitate cross-divisional coordination of travel and outreach plans. * Schedule and lead the Agency Daily Brief. * Serve as an advisor to the agency's Executive Leadership Team and Operational Leadership Team and represent the agency through professional interactions and collaborative partnerships. * Manage cross-divisional projects of importance to the Deputy Director. * And more! * Complete Position Description available upon request* Required: * Four (4) years of progressively responsible experience in office management, as well as operational and administrative support procedures and functions. * Four (4) or more years of experience using analytical problem-solving methods, program evaluation, process improvement methods, government performance measurement, business statistics, budget analysis, business planning, or strategic planning. * Four (4) or more years of experience providing administrative and operational support in an executive and fast-paced team environment while maintaining a calm and positive attitude. * Traits, Skills, and Competencies: * Interpersonal skills demonstrated by successfully influencing team or organizational behavior. * Demonstrated experience providing expert consultation to high-level executives. * Proven teamwork skills working on a team with varying perspectives and diverse priorities. * Skilled at organizing and summarizing information, including the use of matrices and templates. * Demonstrated perseverance by pursuing tasks with energy and drive, especially in the face of resistance or setbacks. * Ability to use rigorous logic and problem-solving methods and excellent objective analytic skills. * Experience leading projects consisting of cross-program teams from several business areas. * Ability to effectively organize and manage multiple assignments. * Expert-level competency in the use of Microsoft Word, Excel, PowerPoint, and Outlook. * Complete list of Traits, Skills, and Competencies available upon request* Preferred/Desired: * Bachelor's degree in public administration, business administration, organizational development, organizational psychology, operations research, communications, or similar field. * Three (3) or more years of experience in project management. * Experience in: * Workforce and organizational change management and diversity, equity, and inclusion (DEI) work. * Managing and guiding indirect reports while adeptly managing a wide range of stakeholders. * Negotiation and conflict resolution, crucial conversations, and crucial accountability. * Building cross-divisional relationships. * Achieving measurable results in leading and managing projects that have a wide-scale impact. * Knowledge of: * Veterans' programs and issues, state government organization, and administrative procedures. * Human resource management, including staff development and training, DEI, collective bargaining agreements, and civil service rules. * Ability to: * Demonstrate knowledge of project management principles. * Analyze, develop solutions, and make decisions about complex operational and systems issues. * Write reports and develop presentations that clearly articulate project findings and their implications for our agency policies and/or programs and achieve results with little to no oversight. * Effectively gift and receive information, both verbally in writing, to diverse audiences, preferably at an executive level. * Coordinate and lead teams and create a cooperative and productive environment. * Demonstrate proficiency in Microsoft Office Suite as a documentation and communication tool. * Demonstrate understanding of the complexity of external stakeholder relationships * Employ strong analytical problem-solving skills, organization and time management, and a project monitoring system. * Coach and mentor staff and managers and work efficiently in an environment with rapidly changing priorities and ambiguous assignments. Special Requirements: * Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. * Must be able to assemble, package, lift, or relocate employee files weighing up to 40 lbs. for archiving and/or transporting. * Must have a valid driver's license. * Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future. Check out this awesome video here to see what it is like to work for the WDVA! Application Process: Top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below. Please include the following documents with your application: 1. A letter of interest describing specific qualifications. 2. A current resume detailing applicable experience and education. 3. A list of at least three professional references with current telephone numbers. Other Information: * This position is non-represented. Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For further information, please contact us at *********************. Diversity, Equity, and Inclusion Employer Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or Veteran status. We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency. Having a diverse workforce is this agency's greatest resource of strength and knowledge. It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service. We are committed to building a diverse and inclusive workplace for everyone. The State of Washington is an equal opportunity employer. Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call **************. TTY users should first call 711 to access the Washington Relay Service. You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization. If you have any questions regarding this announcement, program, or the agency, please contact us at *********************.

The administrative assistant will support a fast pace CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position will require initiative, judgment, independent decision making and customer service skills. The professional in this position must project warmth and enthusiasm toward internal and external visitors. This person will be a proactive member of the team by volunteering and participating in events and committees while providing input and suggestions. Responsibilities Responsibilities include but are not limited to: Answer, screen & route telephone calls and use appropriate telephone etiquette Assists in responses to internal/external inquiries including letters, phone calls and coordination of in-person visits Serve as an HR partner and assist in the recruitment and onboarding processes, benefits enrollment and administration, employee record keeping, training administration, etc. Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. Responsible for filing active and inactive employee documents and files Respond to all employee and applicant inquiries in a courteous and professional manner within 24 hours of receiving the call Must be able to develop in-depth knowledge of all department functions and communicate with high proficiency Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications Other duties as assigned Draft letter Track staff and manager schedules Manage CEO Calendar Requirements Qualifications A bachelor's degree or equivalent combination of education and/or experience required Two years of clerical/administrative experience within Human Resources preferred Advanced computer skills including Microsoft Office - Word, Excel and Outlook required; PowerPoint and Visio strongly preferred; Proficiency with Microsoft office products Must operate well in a team environment as well as perform job duties with little supervision Ability to work flexible schedules including nights, weekends, and holidays Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication Adhere to regulatory, departmental and company policies in an ethical manner Must be able to professionally handle sensitive information and maintain complete confidentiality Supports HR team with additional duties and projects as needed Assists with receptionist duties and special projects as needed Excellent organizational and multitasking skills Excellent understanding of English, both written and verbal required. Spanish experience a plus Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Free Food & Snacks Wellness Resources

This Executive Assistant position provides primary coordination between the Executive Director, the CICOES management team, the College of the Environment Dean's Office, our consortium partners and the public. It directly supports the CICOES Executive Director, works closely with the Deputy, Associate and Assistant Directors, and serves as a liaison to the College of the Environment Dean's Office, CICOES staff, affiliated academic units within the UW and consortium academic partners, and external committee members and their organizations. This is a 60% FTE position and is eligible for a hybrid in-person and telework position with at least 2 days a week in-person on the UW campus in Seattle. _The salary information provided below is for a full-time position and will be prorated for part-time._ Due to hiring restrictions at UW, this is a one-year temporary position, but once those restrictions are lifted our intent is for this to become a permanent position. Requires critical judgement to make decisions and upper-level contacts in the absence of the Director. The incumbent must work independently, help establish procedures and protocols, take initiative and prioritize activities as needed, and maintain a high degree of confidentiality and diplomacy. Working with the Director and other CICOES staff, the incumbent will help coordinate activities associated with CICOES internal and external events, including but not limited to administration of publications, meetings, internal research grants, postdoctoral scholar and graduate student applications, and assigned projects CICOES is a NOAA-sponsored Cooperative Institute in a consortium of three academic partners (UW, UAF, OSU) that collaborates with three NOAA laboratories (PMEL, AFSC, NWFSC). CICOES facilitates environmental science research, education, and outreach that operate at regional, national, and international scales. CICOES' large research portfolio includes Marine Ecosystems, Climate and Ocean Variability, and Environmental Data Science with an integrated education mission through support of summer internships, graduate student research, and postdoctoral fellowships. Funding, averaging $20M annually, is derived from both NOAA and external granting agency sources. Duties encompassed in this position are essential to the efficient functioning of CICOES and is a pivotal staff member in the operational success of the unit. **Duties & Responsibilities** + 50% Manage the office of the CICOES Director: scheduling, organization and support for the Director's meetings including the CICOES Executive Advisory Board, CICOES Council, Management team, external visitors, and review committees. Also includes managing the Director's travel and requests for information to and from the office, and support for the Director's role as lead on the national Cooperative Institute Directors' Council. + 30%: Organize and manage administration of CICOES initiatives and key events on time and within budget. Example events include the CICOES Symposium, all-hands meetings and staffing for committees when CICOES is task lead. This includes managing the annual Research Development Grant, the CICOES Graduate Student Awards programs, and applications to the Postdoctoral Fellowship program + 10%: Track research publications for scientists at the three CICOES universities for annual reporting to NOAA, the CICOES website, and the annual magazine. + 5%: Work with College of the Environment Advancement (fundraising) Office to support CICOES programs and schedule donor meetings and write correspondence as needed. + 5%: Serve on the College Executive Assistants committee, lead one or more committee meeting agenda topics, and assist group members in obtaining programmatic funding for training and outreach development. Other duties as needed and assigned. **Pay Rate Information** The salary information provided below is for a full-time position and will be prorated for part-time. **Minimum Requirements** + Bachelor's Degree in Business or Science or Liberal Arts. Equivalent experience can substitute for degree requirement. + Two years of experience with complex administrative support, faculty affairs support, or equivalent combination of education and experience. **Additional Requirements** + Excellent written and verbal skills + Demonstrated proficiency in Microsoft Office + Ability to exercise independent judgment and discretion in dealing with others. + Demonstrated project management skills + Proven administrative, organizational, interpersonal, and problem-solving skills. + Demonstrated critical thinking skills to resolve issues on behalf of the Director + Demonstrated ability to manage information appropriately, particularly confidential and highly sensitive information **Desired Qualifications** + Experience working in higher education. + Experience working in a research environment **Compensation, Benefits and Position Details** **Pay Range Minimum:** $78,000.00 annual **Pay Range Maximum:** $92,280.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit **************************************************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a temporary position **FTE (Full-Time Equivalent):** 60.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Become an integral part of our Chief Data & Analytics Office, where you will have the opportunity to work in a fast-paced organization that drives technical innovation. This role offers daily interaction with executive level internal and external clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, with a focus on attention to detail and quality. As an Executive Assistant within the Chief Data & Analytics Office, you will need to work well in a team environment, be able to represent senior leaders and team members with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in creating and editing presentations, including printing Required qualifications, capabilities and skills At least 3 years of administrative experience, supporting all levels through Managing Director/C-Suite Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills Experience supporting at the Managing Director level and teams FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries. Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

An employer is looking for an Executive Admin to sit in Redmond, WA. This person will be going onsite 5 days a week to start out. They will be providing support to the executive office, as well as an executive within the group. They will be handling different responsibilities including the following: - Provide day-to-day operational support to the Executive Assistant and broader Executive Office team, serving as a trusted backup to the lead EA and adapting seamlessly to shifting needs and timelines. - Manage calendar support for the Chief of Staff, including scheduling across multiple time zones, navigating shifting priorities, and balancing urgent requests with long-term planning. - Coordinate and oversee executive office logistics, including procurement of supplies, hardware, assets, and facilities-related requests-ensuring smooth operations in a dynamic environment where needs evolve quickly. - Support and execute special assignments and ad-hoc projects, often with limited guidance and tight deadlines. This requires flexibility, discretion, and a solutions-focused mindset. - Provide onsite support during core business hours as needed, maintaining high levels of availability and responsiveness while navigating a highly visible and fast-paced work environment. - Identify and implement process improvements that increase team efficiency, simplify workflows, and optimize use of shared resources-contributing to the continuous evolution of how the executive office operates. - Build and maintain strong working relationships with key stakeholders across teams and disciplines, demonstrating professionalism, collaboration, and tact in all interactions. - Consistently embody a proactive, can-do customer service mindset, while maintaining the highest standards of confidentiality, integrity, and discretion-especially in handling sensitive information or executive-level communications. We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ********************.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: **************************************************** Skills and Requirements Minimum 7+ year experience with Administration including calendaring, travel, and team support. Minimum 2 years experience with supporting an executive at the C level (CVP, CFO, COO) Minimum 3 years experience with working in the enterprise tech industry. Experience supporting an executive office Experience with expensing, booking travel, and calendaring Ability to go onsite 5 days a week Previous Microsoft experience

Become an integral part of our Chief Data & Analytics Office, where you will have the opportunity to work in a fast-paced organization that drives technical innovation. This role offers daily interaction with executive level internal and external clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, with a focus on attention to detail and quality. As an Executive Assistant within the Chief Data & Analytics Office, you will need to work well in a team environment, be able to represent senior leaders and team members with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in creating and editing presentations, including printing **Required qualifications, capabilities and skills** + At least 3 years of administrative experience, supporting all levels through Managing Director/C-Suite + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities and skills** + Experience supporting at the Managing Director level and teams FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries. **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.** JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans **Base Pay/Salary** Seattle,WA $33.80 - $48.08 / hour

Contract Description Coastal Villages Longline, a subsidiary of Coastal Villages Region Fund, is currently seeking applications for an Assistant Engineer/Deckhand aboard our Longline vessels in the waters of the Pacific Ocean, Gulf of Alaska, Bering Sea, and Aleutian Islands. The primary responsibilities of this position include, but are not limited to assisting in maintaining the vessels engines, power systems, deck machinery, hydraulic, electrical, piping, plumbing and refrigeration systems. This position also performs the duties of a deckhand. This position may also be responsible for shipyard work, loading and unloading supplies on the vessel, cleaning vessel and equipment, and performing other duties as assigned. This position is not sedentary. Current USCG License with endorsements and other merchant mariner documentation is not required, but preferred. Specific Duties Include: Assists in maintaining the functionality and safety of the vessel's engines, power systems, deck machinery, electrical, hydraulic, piping, plumbing, refrigeration and sanitary systems Inspect, repair and modify lines and gear as directed by the Bosun. Successfully passing Basic & Advanced Firefighting, 24 Hour HAZWOPER, Drills and other courses as per company policy and regulatory requirements. Operate hoisting equipment (e.g. winches and cranes) to move fishing gear, cod ends, equipment and product and supplies during backload and offload. Maintain a safe and clean working and living environment. Discard cull (inferior or defective) items and foreign matter. Assist in offloads of product, and load and unload supplies. May be required to pass crane operator certification Must be able to work and move safely on an uneven, slippery and moving surface around machinery. Must be able to work 12-16 hour shifts, in adverse weather conditions Other duties as assigned. Responsible for manning a lifeboat station during drills or in the event of an actual abandon ship maneuver, pass out survival suits and direct crew to safety. - This position reports directly to the Chief Engineer of the Vessel - Starting wage: Crewshare or Daily - Status: Non-Exempt - Semi-Annual - Coastal Villages Region Fund has a zero tolerance Drug and Alcohol Policy and participates in the E-Verify Program. Selected applicants will be required to successfully pass a post-offer background, drug test and reference check. Applicants must be willing and able to be away from home for extended periods of time, and must be willing to live and work in a cramped environment, and work as a team member at all times. In addition, good communication skills, self motivation, and a positive attitude are important to ensure a high quality product and the safety of all crew members. PHYSICAL DEMANDS: Crew members must be capable of working consecutive, long and variable work shifts for extended periods of time. Shifts typically range from 12 to 16 hours per day with periodic breaks depending on work demands, production requirements, availability of fish, and travel schedules. The work is strenuous and sometimes hazardous due to exposure to operating machinery, mechanical parts, fumes, chemicals, pressurized fluids, vibration and with the vessel operating under all types of weather conditions including extreme cold. This means standing, walking and maintaining balance in rain, snow, ice, wind, rough seas or other types of weather. Both hands must be capable of grabbing, holding or gripping rope, rails, equipment and vessel structures for long periods of time. Forceful grasping along with repetitive finger and hand use is frequent. Applicant must also be able to occasionally sit, kneel, crouch and crawl. Applicants must be able to climb up and down, safely ascend and descend ladders, work in small and confined spaces, and pass all safety test requirements. Applicants must be able to frequently lift 11-20 pounds from the floor to the waist and above the shoulders and occasionally lift 51-100 pounds in the same manner. Applicants must be able to occasionally push, pull and carry 21-50 pounds and on a limited basis, 100 pounds. Specific vision requirements for this position may require the applicant to determine shades, colors and shadows. The crew member will need to have distance and depth perception abilities. Applicants will be required to gain medical clearance for use of a tight fitting respirator. Requirements Current USCG License with endorsements and other merchant mariner documentation is not required, but preferred. BASIC MENTAL FUNCTIONS: Applicants must be able to perform basic math; add, subtract numbers between 1-100; multiply and divide by 10's and 100's. Applicant must also be able to understand, read, speak and write in English. Applicant must possess the ability to apply these basic functions to American currency, weight, distance and volumes. Applicant needs the ability to perform these basic functions in stressful, noisy environments and in the adverse weather conditions as mentioned above. Upon receiving a conditional offer, selected applicants may be required to have physical examinations. The results of those tests may require a licensed healthcare provider and selected applicant to determine whether reasonable accommodations can be structured to allow for safe performance of the job described above while in a remote and hazardous location.

Administrative Scheduler - Full Time - Seattle, WA Former Military / Law Enforcement encouraged to apply!! Wage: $28.89/Hour Thinking about a job in the security field? We are searching for an experienced Administrative Scheduler to join our team sitting in our Western Washington area! This individual will directly coordinate schedules for Security Officers allocated to one of the largest employers in the world. This position is fast-paced and has a heavy focus on technical computer skills to effectively ensure all shifts have optimal coverage. Looking for career growth? The Scheduler is responsible for maintaining staffing levels and communicating with team members to provide updates on scheduling progress and forecasting. The ideal candidate should demonstrate excellent active listening and communication skills, good personal presentation, politeness, and be able to function in a high-pressure environment. Make Us Apart of Your Career Path. Join Our Team & Apply Today!! What Your Day May Look Like * Ensure adequate coverage of all posts and positions in conjunction with company management. * Resolve staffing issues and problems as directed by Branch management. * Assist in the submission of payroll and personnel information to the company as designated. * Prepare, file, and submit various reports as required. * Inspect posts as scheduled and meet with subordinates to outline tasks and responsibilities. * Act as a liaison with clients and branch management to resolve scheduling, training, billing, and payroll problems. * Carry out various supervisory duties as directed and in accordance with company policy. What We Offer * Medical, Dental, Vision, Life, AD&D, & Disability Insurance, Plus 401K Options. * Paid Time Off - 40 hours after 1 year of service paid out for FT security officers who worked a minimum of 2080 hours. * Paid Family Leave - up to 12 weeks a year in accordance with State Law. * Weekly Pay! - DailyPay Access program available! * Referral Program. * Telemedicine - Virtual Medical Care. * Discounts on Childcare, Vehicles, Electonics, Cell Phone Plans, Travel & More! * Free Uniforms & Paid Training. * Doggy & Kitty Daycare Discounts. * Employee Assistance Program & So Much More! Position Requirements * Must be at least 18 years of age. * High school diploma or GED required. * Strong computer / technology skills needed. * 1 year of experience in scheduling capacity planning, organizing, and leadership preferred. * Top notch customer service skills are essential. * Conflict resolution and de-escalation skills a plus! * Must have a high level of integrity and professional discretion. * Must be able to interact with a wide range of individuals in a professional manner. * Must have great attention to detail and remain vigilant throughout the shift. * Must be able to respond to emergencies with rapid / effective judgement and use appropriate escalation measures. * All candidates must be willing to participate in Securitas' pre-employment screening process, including drug screen and background investigation. Join our team and help make our world a safer place. See a different world. EOE/M/F/Vet/Disabilities

Job Description The Aaron Thomas Home Team is a highly productive, growth-minded real estate team serving the Pacific Northwest. We pride ourselves on creating exceptional client experiences, strong systems, and a culture rooted in professionalism, service, and continuous improvement. We are at an exciting growth stage and are looking for the right person, not just a resume. This role is ideal for someone who loves organization, takes ownership, and wants to grow with a team long-term. We are hiring an Administrative Assistant to support our agents and leadership by owning the listing process and key administrative functions. This position may start part-time, with a clear path to full-time as the right candidate demonstrates ownership, capability, and alignment with our culture. You will play a critical role in helping us refine our processes, increase efficiency, and scale to the next level. Compensation: $20 - $23 hourly Responsibilities: Administrative & Operations Support Maintain organized digital files and compliance checklists Manage calendars, deadlines, and follow-ups for agents and leadership Support transaction coordination tasks as needed Assist with CRM updates, database management, and internal tracking Help document, improve, and streamline systems and processes Listing Management & Transaction Support Manage listings from signed agreement through active status and under contract Prepare listing paperwork, disclosures, and MLS input with accuracy and attention to detail Coordinate photography, staging, vendors, showings, open houses, and key listing timelines Ensure listings are launched on time and maintained correctly across all platforms Provide agents and sellers with consistent communication and updates Team & Culture Support Act as a reliable point of contact for internal and external communication Uphold a high standard of professionalism and client care Contribute ideas to improve efficiency, organization, and team workflow Qualifications: Has knowledge of Microsoft Office and customer relationship management software Excellent written and verbal communication skills Weekend and evening availability Must have high school diploma or GED The Ideal Candidate Is: Highly organized, proactive, and detail-oriented Comfortable taking ownership and seeing tasks through to completion Calm under pressure and able to manage multiple deadlines Growth-minded and excited to help build and improve systems A strong communicator who values teamwork and service This Role Is A Great Fit For Someone Who: Has experience in real estate or Currently works in another area of real estate (lending, title & escrow, etc.) and is looking for a new opportunity Experience & Skills (Preferred) Experience in real estate operations, listings, transactions, or administrative support Familiarity with MLS, CRM systems, and basic real estate documentation Strong computer skills (email, calendars, spreadsheets, document management) Ability to learn new systems quickly Current WA State Real Estate License About Company We Are Relentless and Resourceful-we're in love with delivering an experience that leaves the client feeling comfortable, confident, and most importantly, happy. We love what we do and have fun doing it. Of course, great people don't work alone. It takes a team of people, each working to their strengths, to create the best experience for clients. With over 20+ years of experience and more than 1,200 homes sold, we think we've got something good going and would love for you to join us! Check out our team Culture Code and see if you're a match: *******************************************

Description Description The Aaron Thomas Home Team is a highly productive, growth-minded real estate team serving the Pacific Northwest. We pride ourselves on creating exceptional client experiences, strong systems, and a culture rooted in professionalism, service, and continuous improvement. We are at an exciting growth stage and are looking for the right person, not just a resume. This role is ideal for someone who loves organization, takes ownership, and wants to grow with a team long-term. We are hiring an Administrative Assistant to support our agents and leadership by owning the listing process and key administrative functions. This position may start part-time, with a clear path to full-time as the right candidate demonstrates ownership, capability, and alignment with our culture. You will play a critical role in helping us refine our processes, increase efficiency, and scale to the next level. Responsibilities Administrative & Operations Support * Maintain organized digital files and compliance checklists * Manage calendars, deadlines, and follow-ups for agents and leadership * Support transaction coordination tasks as needed * Assist with CRM updates, database management, and internal tracking * Help document, improve, and streamline systems and processes Listing Management & Transaction Support * Manage listings from signed agreement through active status and under contract * Prepare listing paperwork, disclosures, and MLS input with accuracy and attention to detail * Coordinate photography, staging, vendors, showings, open houses, and key listing timelines * Ensure listings are launched on time and maintained correctly across all platforms * Provide agents and sellers with consistent communication and updates Team & Culture Support * Act as a reliable point of contact for internal and external communication * Uphold a high standard of professionalism and client care * Contribute ideas to improve efficiency, organization, and team workflow Qualifications The Ideal Candidate Is: * Highly organized, proactive, and detail-oriented * Comfortable taking ownership and seeing tasks through to completion * Calm under pressure and able to manage multiple deadlines * Growth-minded and excited to help build and improve systems * A strong communicator who values teamwork and service This Role Is A Great Fit For Someone Who: * Has experience in real estate or * Currently works in another area of real estate (lending, title & escrow, etc.) and is looking for a new opportunity Experience & Skills (Preferred) * Experience in real estate operations, listings, transactions, or administrative support * Familiarity with MLS, CRM systems, and basic real estate documentation * Strong computer skills (email, calendars, spreadsheets, document management) * Ability to learn new systems quickly * Current WA State Real Estate License * Has knowledge of Microsoft Office and customer relationship management software * Excellent written and verbal communication skills * Weekend and evening availability * Must have high school diploma or GED Salary20.00 - 23.00 Hour Listing Type Jobs Categories Clerical/Administrative | Real Estate Position Type Full Time Salary Min 20.00 Salary Max 23.00 Salary Type /hr.

Reports to: Program Manager Salary Range: Starting at $22.43 - $27.26 per hour Shift: Swing Shift Status: ☒ Full Time ☐Part Time ☐Regular ☐Temporary FLSA: ☐Exempt ☒Non-Exempt Job Summary: Chief Seattle Club provides permanent, affordable, and supportive housing to residents (primarily Native American/Alaska Native) at our housing projects: ?ál?al, Goldfinch Elders' Housing, Salmonberry Lofts and Sacred Medicine House. Along with housing comes wrap-around support services to help residents live healthy and sustainable lives. The Support Assistant works with the Case Managers and residents on supporting life at our housing sites, which includes culturally adaptive wrap-around services. Goals and objectives are established and evaluated by the Program Manager, Residential Services Director, and Program Director. Changes to the job description may happen at any time according to the needs of the organization. These positions require on-site work. Duties/Responsibilities: The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions . Facilitate safe and healthy community every day by getting to know member residents and supporting positive socialization with other residents and staff. Conduct yourself at all times with utmost respect and attention to trauma-informed care. Monitor cameras to ensure safety of building. Conduct daily building inspections of each floor. Report any damage to artwork, carpets, windows, walls, doors and bike room, trash rooms, and laundry rooms. Befriend residents and have all guests/visitors sign in. Ensure ongoing operations of the site, including chores, general grounds care, scheduling, and safety procedures. Maintain an inventory of janitorial and maintenance supplies. Communicate supply needs to the appropriate chain of command. Conduct daily inspections of property and arrange needed maintenance and repairs. Track completion of these responsibilities on the appropriate forms. Attend special community events and staff meetings. Sort and organize incoming donations. Supervise resident activities at the site and maintain daily resident logs. Aid case managers and/or Housing Stability Specialists/Case Managers. Enforce policies and procedures, adhering to program and CSC guidelines. Assist with office support services. Ensure completion of daily chores and weekly cleaning tasks around the office. Provide instruction to residents when necessary and answer any resident questions. Issue and enforce consequences when necessary for non-compliant residents. Support resident safety by responding appropriately to emergencies, reporting hazards or incidents promptly, and modeling safe practices in alignment with agency policies and trauma-informed care principles. Completion of all safety-related trainings. May be asked to participate in safety meetings. Other duties and/or special projects as assigned. Proven Experience Excellent communication skills Comfortable with computers and teaching others to use computers. Ability to handle complaints/conflicts in a calm and professional manner. Experience working with homeless and/or low-income populations is preferred. Must have a strong understanding of historical and intergenerational trauma among Indigenous communities. Strong crisis intervention skills with the ability to prioritize and handle multiple tasks under stressful conditions. Great customer service skills. Other Considerations: CPR & AED first aid certification Formal professional de-escalation training Experience working with Native American populations and/or a strong awareness of Native Cultures. Education and Experience: GED or High School diploma Highly organized, flexible, independent, culturally sensitive, and detail-oriented with the ability to multitask. Proficient in MS Office 365 Must possess great oral and written skills High degree of discretion and excellent judgment One year working in high-risk/at-risk populations but any experience with at-risk/vulnerable populations is a plus. Physical Requirements: Most positions at CSC are exposed to members of the community who have experienced or are experiencing trauma in various forms including but not limited to: domestic violence, sexual violence, homelessness, unemployment, financial hardship, etc. As a result, staff are at risk of secondary trauma. Employees are encouraged to seek external support and maintain self-care when working indirectly or directly with clients. Mental health care referrals for employees are available. Lifting, stretching, pulling, and pushing up to 60 lbs. Continuous standing, walking, and sitting. Benefits Summary: Full-time employee benefits package includes: Medical, Dental, Vision, and an Employee Assistance Program Public Transportation (ORCA) pass 401(k) Retirement Plan Paid Time Off, Holiday Pay, and Night Shift Differential Transparent Pay Schedule Internal Hiring and Encouraged Advancement Equal Employment Opportunity Chief Seattle Club is an equal opportunity employer. Employment decisions are based on merit and business needs. It is Chief Seattle Club's policy not to discriminate against employees and applicants based on race, color, citizenship, status, national origin, ancestry, gender, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, political affiliation, or any other factor protected by law, with respect to recruitment, hiring, training, promotion and other terms and conditions of employment. All employment decisions shall be consistent with the principle of Equal Employment Opportunity. Chief Seattle Club is committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, and vendors.

Job Description Job Type: Full-time Salary: $48,000 - $50,000/yr We are a business-to-business support service for independent mental healthcare practitioners, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers. We have grown to support over 2,000 mental healthcare providers and 19 locations since we opened in 2011. We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare. About the Role The Facilities Assistant will work collaboratively with team members, contractors, vendors, property managers, and other departments in the company to contribute to both big-picture projects and daily tasks. Duties will include a variety of inventory management, assisting with project planning and execution, and providing onsite support at our two headquarter locations and some satellite locations. The ideal candidate will have experience working in a team setting with a service-first mindset, with a bonus in experience working with property management and contractors. Responsibilities Coordinate & execute the ordering, delivery, and installation of furniture and décor. Support the Facilities Manager with ordering, tracking, accepting, and inventorying delivery of office supplies and capital expenditures for all office locations. Use appropriate software such as PowerPoint, CAD, Adobe, SmartDraw, Microsoft Project, and Excel to track progress and communicate effectively with stakeholders. Facilitate/execute small office space improvements, repairs, and office-wide “refreshes.” Accept office supply deliveries at HQ and maintain regular upkeep of the office space (water plants, proactively address broken equipment, manage kitchen cleaning schedule etc.) Support with communication and relations with property managers, and support Office Managers in resolving facility issues. Support with emergency maintenance at off-site office locations including onsite maintenance support and coordinating with vendors for repairs. Organize and fulfill requests for staff and provider gifts for a variety of occasions i.e. birthdays, anniversaries, and corporate events. Support managers of other teams/departments with budgeting, planning, communicating and organizing various provider-member and recruiting events. Requirements Moderate lifting is occasionally required (up to 50 lbs.) Personal vehicle is required due to travel between worksites or other locations; mileage is reimbursed at the current federal rate. Core Competencies Core Competencies Discreet, tactful, emotionally intelligent with highly collaborative interpersonal skills Communication with stakeholders, Previously demonstrated ability to communicate effectively Scheduling and record-keeping Proficiency in Microsoft Office required Excellent written and verbal skills with razor-sharp accuracy and thoroughness in completing all tasks Ability to work individually and in a team environment with a positive, outgoing attitude Ability to work autonomously, with minimal supervision, manage your time responsibly, be accountable for meeting project deadlines and responsible for communicating updates Ability to prioritize multiple streams of tasks with different scales of needs Flexibility in daily priorities and the ability to learn new software & processes quickly. Strong organizational and problem-solving skills Passionate about design, attention to detail, communication, and client service Experience in Adobe Creative Suite (specifically InDesign and Photoshop), and any CAD software is preferred Work Environment Work will be performed mainly at 2 Mindful Support Services' Headquarters (Mountlake Terrace and Northgate), with work performed at office locations, and off-site venues for specific projects and events as needed. Benefits We provide our full-time employees with: 75% coverage of health, dental, and vision insurance 15 PTO days accrued annually in the first year 8 paid holidays per year 401k matching Life Insurance Professional development training and opportunities for advancement We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Applicants from all fields are encouraged to apply. Background check required. Come join a strong team making an impact in the service world of mental health! It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment. Job Type: Full-time Salary: $48,000 - $50,000/yr