Manager's assistant/administrative assistant jobs in Lauderhill, FL - 194 jobs

Yacht Management Assistant - Permanent - Palm Beach, FL - Competitive package This is an excellent opportunity to join a global yacht management based in Palm Beach, FL You will assist and support one or more of the Yacht Managers in their duties which includes; Day to day organisation and administration of management activities provided under the terms of the respective yacht management agreement Responsibilities include: Liaison and co-ordination with the Crew Manager, Technical Manager, Safety & Compliance Manager, Yacht Accountants and other Yacht Manager Assistants to provide for the smooth and efficient operation of each yacht Providing a key point of contact for the yachts allocated to your team Assist the Yacht Manager during ISM, ISPS & MLC internal audits; Assist with obtaining crew certification Liaise with agents to make port arrangements, berth reservations and other requirements Work in close cooperation with members of the Yacht Management Finance team to administer, monitor and manage operational expenditure against budget Liaise with the designated Technical Manager to in relation to outstanding defect reports and technical matters Plan and organise Yacht Managers travel plans, booking flights and hotels as required Experience Required: Experience working on yachts or for a yacht management company (desirable) Prior experience in a PA or administrative role (desirable) Good IT skills; able to use MS Office products to intermediate level Skilled at organization and administration of office work Attention to detail, conscientiousness and capable of recording information accurately Able to solve problems, balance priorities and manage time; Positive, can-do personality. Professional in approach. Someone who enjoys working in a fast paced environment. Good standard of written and spoken English. Fluency in another language is desirable You must have the right to work in the USA to be considered and live in commutable distance to the office in Palm Beach. The role is office based 5 days a week. In addition to the base salary, you will receive a 15% bonus discretionary bonus and excellent benefits including 401k, Private Medical, Vision & Dental Insurance, generous vacation allowance and more To apply, please contact Tom Settle on +***********59 or send your CV to **************************** Navis Consulting; Keeping your career on course.

Executive and Personal Assistant for MaxTheMeatGuy This is not a traditional assistant role. We're hiring a highly trusted right-hand person to support both the MaxTheMeatGuy team and the logistics that make the work possible. This role blends content operations, coordination, errands, and personal support. No two days will be the same and there will be a large variety of responsibilities we will lean on you for which are listed out below (but not limited to the below). We need someone who is tech savvy, responsible, loves to work hard, stays calm in stressful situations and is ready for anything. Brand & Work Support • Posting and scheduling content • Sorting, organizing, and sending footage to editors • Planning videos and tracking shoot needs • Sourcing ingredients and props (sometimes last-minute) • Communicating with editors, designers, contractors, and collaborators • Assisting with travel logistics • Acting as a point of contact for the team • Setting up sets, cameras and prepping the studio for filming days • Drafting scripts for videos • Staying on top of deadlines for branded content Personal Support • Checking on cats • Meeting cleaners or service providers • Running errands (sometimes far away) • Helping with gifting • Handling small but critical tasks that free up filming time Qualifications • Extremely reliable and detail-oriented • Proactive and adaptable • Organized but flexible • Comfortable driving and running errands • Tech-capable with files, messages, and posting • Calm, discreet, and professional This Role is Not for Someone Who • Needs a fixed daily schedule or 9-5 • Is uncomfortable with last-minute tasks or changes • Only wants creative work and not logistics or errands • Is looking for a purely remote role Pay & Structure • Competitive pay based on experience • Hybrid role (remote + in-person support required) • Full-time commitment with support needed on the weekends • Must live in Miami and have a car How to Apply Please apply here or send your resume to ********************** along with a short introduction explaining why this role excites you and your relevant experience.

JRN #2362 We are looking for an Executive & Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skill, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. OPEN TO CANDIDATES INTERESTED IN RELOCATING TO MIAMI. Key Responsibilities Oversee and maintain the CEO's calendar, managing both business and personal commitments. Proactively structure and manage daily and weekly schedules for the CEO and family. Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics. Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information. Support daily office operations by organizing the CEO's workspace, preparing meeting spaces. Prepare, submit, and track expense reports. Act as a central point of communication between business and personal contacts. Run ad hoc errands as needed and manage office and supply inventory for both the CEO's home office and company offices. Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy. Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions). Qualifications 8-10+ years of relevant experience supporting senior-level executives in high-paced, complex environments Bachelor's degree required Strong “no task too big or too small” mentality with a positive, solutions-oriented attitude Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus) Exceptional ability to anticipate needs and plan several steps ahead Polished communication skills, sound decision-making, and consistent professionalism Proven discretion and ability to manage confidential and sensitive information Highly adaptable, with the ability to think creatively and propose solutions as priorities evolve Extremely organized and detail-driven Location: on-site daily in Miami, Fl. Salary: up to $160k DOE, BENEFITS, PTO, ETC. RELOCATION ASSISTANCE PROVIDED FOR CANDIDATES RELOCATING TO MIAMI.

Global company in Luxury Beauty with multinational operations is looking for an Executive Assistant for its Regional Office based in Miami. Successful candidate will serve as the right hand to the Regional General Manager, providing high-level administrative and organizational support. Ideal profile is proactive, detail-oriented, and discreet, with strong communication skills and the ability to manage multiple priorities in a fast-paced, international environment. We value passionate and collaborative spirit to join our growing team and offer excellent benefits along with a professional and dynamic working atmosphere. If you believe that this position is for you, please send us your resume for immediate consideration. Each application will be carefully reviewed and be treated with the upmost confidentiality. This is a very nice opportunity to join a successful dynamic organization that believes in developing people and offers personal and professional growth paths, locally and at the regional level. Responsibilities: · Manage & prioritize Director's calendar, appointments, travel arrangements, & correspondence. · Act as the primary point of contact between Managing Director and internal/external stakeholders. · Coordinate meetings, prepare agendas, and ensure all materials and logistics are in place. · Draft, review, and manage confidential communications and presentations. · Handle travel planning and itineraries, including coordination across time zones. · Track deadlines, key initiatives, and follow-ups to ensure timely execution. · Support with expense reports, purchase orders, and administrative processes. · Liaise with cross-functional teams (Finance, HR, Marketing, Operations, and Global HQ) to ensure seamless communication and alignment. · Manage sensitive information with professionalism and confidentiality. Qualifications & Skills · Bachelor's degree in Business Administration, Communications, or a related field preferred. · Minimum 5 years of experience as an Executive Assistant or similar role supporting senior leadership. · Proven organizational and multitasking skills in fast-paced environments. · Exceptional written and verbal communication skills. · Positive attitude, strong attention to detail, discretion, and professionalism. · Comfortable working independently while maintaining alignment with senior leadership. · Able to anticipate needs and think one step ahead. · Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word). · Experience with SAP, Concur, or similar systems is a plus. · Fluent in English; Spanish or Italian is an advantage. · Prior experience in beauty, luxury, or consumer goods strongly preferred.

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

Our client is seeking a front desk receptionist to join their team! Greet and welcome visitors in a warm and professional manner. Manage incoming phone calls, directing them to the appropriate personnel while maintaining phone etiquette. Maintain an organized filing system for documents and records. Scheduling appointments, managing calendars, and handling correspondence. Assist with administrative tasks as a personal assistant when required. Ensure the front desk area is tidy and presentable at all times. Handle customer inquiries and provide information about services offered. Support team members with various tasks as needed to ensure smooth operations. Skills Strong computer literacy with the ability to type efficiently and accurately. Familiarity with phone systems and excellent phone etiquette. Bilingual abilities are a plus, enhancing communication with diverse clientele. Exceptional customer service skills with a friendly disposition. Strong organizational skills with attention to detail in managing files and documentation. Ability to work independently as well as part of a team in a dynamic environment.

The Construction Project Assistant is an entry-level, hands-on role that supports Project Managers in the field and helps keep residential construction projects moving forward. This position is ideal for someone who enjoys variety, being out in the field, and learning the fundamentals of project management through real-world experience. Many Construction Project Assistants grow into Project Manager Apprentice and Project Manager roles over time, with increased responsibility and compensation at each stage. If you're dependable, flexible, and eager to learn, this role offers meaningful responsibility and real career growth. Hours: Typically 7:30 AM - 4:30 PM (may vary based on daily workload) Work Style: Field-based, supporting active projects Territory: Assigned North or South territory Pace: Fast-moving, dynamic schedule that can change day to day What would I be doing? No two days look the same. You'll support Project Managers and Territory Managers with a wide range of tasks, including: Supporting PMs in the field (sitting in on inspections, job site check-ins, documentation) Driving between job sites within a designated territory Collecting payments and getting checks signed by clients Assisting with forms, permits, and project documentation Helping coordinate subcontractors and inspections Picking up and delivering materials or paperwork Assisting with project closeouts and client follow-up Helping wherever needed to keep projects on track This is a field role - frequent driving and flexibility are part of the job. What does it take to win? No prior experience required - we're looking for the right mindset . You'll thrive in this role if you are: Team-oriented, dependable, and flexible Comfortable taking direction and supporting others Humble, positive, and eager to learn Organized and able to move between tasks quickly Comfortable driving and working in the field What about compensation and benefits? Hourly position starting at $16-$18 an hour, with overtime opportunity Clear path for long-term growth and advancement 401k retirement program Health, dental, and vision insurance Company provided life insurance and short / long term disability Paid vacation, paid sick time, paid holidays, and paid paternity/maternity leave Company paid access to Dave Ramsey's SmartDollar Financial program (including 1 on 1 financial coaching) Gym reimbursement Entrusted is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Our client, a highly reputable family office, is looking to hire a Personal / Executive Assistant for their West Palm Beach office. In this role, the candidate will provide end-to-end administrative, personal, and executive support across both personal and business matters. The successful candidate will demonstrate sound judgment, adaptability, and clear communication, with a can-do, flexible attitude. Candidate will have the ability to remain available, with notice, for key engagements and online during travel, when needed. This is an exciting opportunity to get involved, wear different hats, and join a dynamic team! RESPONSIBILITIES Manage all travel, dining, and accommodation arrangements, ensuring seamless logistics and detailed itineraries Coordinate calendars across multiple individuals, working closely with assistants, executives, and household staff Proactively oversee scheduling, personal appointments, reservations, and confirmations to ensure accuracy and efficiency Prepare and submit expense reports and track related documentation Plan, organize, and support business, personal and social engagements, including family gatherings and private events Welcome and assist guests in both office and household settings with professionalism and discretion Maintain ongoing communication with administrative colleagues and household team members Coordinate the pickup and delivery of personal items such as packages and mail Research, source, and purchase items as requested, including online and in-person shopping Maintain organized electronic filing systems Track incoming and outgoing correspondence, ensuring materials are properly filed Conduct research on various topics, summarize findings, and maintain related records Ongoing ad hoc assignments and projects as requested REQUIREMENTS 3+ years of relevant experience in a similar role - out of hospitality is a plus! Strong verbal and written communication skills Proficiency with Microsoft Office Suite and comfort with modern technology, including apps and smartphones Exceptional organizational skills and strong attention to detail Flexible approach with the ability to operate beyond a set job scope Confident, capable, and solutions-oriented professional Ability to manage multiple requests simultaneously, prioritize effectively, and respond with urgency when needed Proactive self-starter who takes initiative and follows through Ability to work flexible hours if needed (i.e. for events or to stay online when principals are traveling, etc.) Comfortable adapting to last-minute changes Able to work independently while collaborating effectively with a broader team Willingness to travel between residences as required College degree preferred SALARY $100-$135K (DOE) + Benefits + Discretionary Bonus Opportunity + Perks! HOURS 8:30am-5:30pm (DOE) + flexibility if needed This role is on-site, 5x/ a week, with the ability to travel between the office and residences There will also be flexibility to WFH during certain times of the year #IND1

Description: International College of Health Sciences (ICHS) is seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide comprehensive administrative and strategic support to the Dean of the BSN Program. This position plays a critical role in ensuring the program's efficient operation by coordinating key academic and administrative activities. The ideal candidate will demonstrate professionalism, sound judgment, and discretion in handling sensitive information and will thrive in a fast-paced academic environment committed to excellence in healthcare education and leadership support. Purpose The Administrative Assistant to the Dean of the BSN Programs provides high-level administrative and strategic support to advance the program's academic, operational, and strategic objectives. This role serves as a trusted partner to the Dean, managing complex workflow priorities, coordinating internal and external communications, and handling highly sensitive and confidential information with the utmost discretion. The Administrative Assistant plays a critical role in facilitating information flow, supporting program initiatives, and ensuring efficient program operations through exceptional organizational, logistical, and interpersonal skills. Responsibilities Administrative Support Provide high-level administrative and operational support to the Dean of the BSN Program to ensure efficient day-to-day and long-term program operations. Manage the Dean's calendar, schedule meetings, and coordinate logistics; prepare agendas, record minutes, and track action items to support timely decision-making and follow-through. Screen, prioritize, and respond to communications from students, faculty, staff, and external stakeholders, exercising sound judgment and discretion. Draft, edit, and format professional correspondence, reports, presentations, accreditation-related documents, and other materials on behalf of the Dean. Coordinate and support faculty meetings, academic events, accreditation activities, and special projects aligned with program goals and institutional priorities. Serve as a primary liaison between the Dean and faculty, administrative leadership, students, and external partners to facilitate effective communication and collaboration. Information and Record Management Maintain and continuously update filing systems, contact databases, and administrative records, ensuring accuracy and confidentiality. Organize and safeguard confidential materials, ensuring compliance with company policies and relevant laws and regulations. Coordinate flow and distribution of information, ensuring all deadlines are met. Operational Coordination Support student satisfaction initiatives by assisting with student inquiries, tracking concerns, and facilitating timely communication between students, faculty, and program leadership. Assist with clinical scheduling coordination by supporting the organization of clinical placements, maintaining schedules, and communicating updates to students and faculty as directed by the Dean. Support student management processes by coordinating documentation, tracking program requirements, and assisting with issue resolution in collaboration with academic and clinical leadership. Manage program-related administrative resources and supplies to ensure smooth daily operations of the BSN program office. Coordinate logistics for BSN program meetings, student-facing events, and clinical or academic planning or testing sessions. Other Duties Respond promptly and professionally to routine inquiries from students, faculty, staff, and external partners, ensuring accurate information and a positive experience. Undertake additional projects and responsibilities as assigned to support the Dean of the BSN Program and advance academic, clinical, and student-focused program operations. Requirements: Requirements Qualifications Education / Experience / Knowledge Proven administrative experience required, prior experience in healthcare or clinical environments highly desirable. Required Skills: Demonstrated ability to manage highly sensitive and confidential academic, student, and personnel information with professionalism and integrity. Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, clinical partners, and institutional leadership. Exceptional organizational, multitasking, and time-management skills to support complex academic and clinical program operations. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with higher education systems, learning management platforms, or student information systems preferred. High level of professionalism, discretion, and sound judgment in supporting senior academic leadership. Ability to work both independently and collaboratively in a fast-paced academic environment, managing multiple priorities, deadlines, and competing demands. Physical Requirements: Full-time, salaried position; may require evening or weekend availability as needed to provide administrative support. Ability to stand for extended periods; frequently required to sit, reach, climb, stoop, kneel, crouch, or lift up to 50 pounds unassisted. Additional Information:At no time may work be performed, or computer systems accessed, from outside of the U.S. Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Please note that the responsibilities outlined in this job description are not exhaustive and may be supplemented as necessary.International College of Health Sciences provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About Sony Music Entertainment At Sony Music Entertainment, we fuel the creative journey. We've played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We've nurtured some of music's most iconic artists and produced some of the most influential recordings of all time. Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we're committed to artistic integrity, transparency, and entrepreneurship. Sony Music Entertainment is a member of the Sony family of global companies. As an Administrative Assistant will provide administrative support to the SVP of Marketing, Latin Iberia and members of the Marketing Team for Latin Iberia, to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities. What you'll do: Manages and maintains daily personal and professional schedule for SVP, including prioritizing conflicting demands, resolving schedule challenges proactively. Provides proactive administrative and technical support for SVP and members of the Marketing Latin Iberia team including but not limited to; heavy calendar management, scheduling meetings and room reservations, organizing of department & company-sponsored events, and creating reports and spreadsheets to track departmental and company data. Must be able to navigate multiple time zones. Operates as a liaison between the executive and team, artists/artist managers, attorneys, internal, external, national and international business partners. Manages event planning and travel arrangements for SVP and marketing team including but not limited to booking travel, managing reservations, as well as being on standby whilst Executive is in transit. Maintains/orders office supply inventory and distributes mail for the Executive. Acts as Office Manager for team, prioritizes the office workload and works collaboratively with internal business partners to meet assigned deadlines. Suggests new and efficient ways to run the office and troubleshoots any challenges. Manages invoice management, department spend, annual budget tracking and forecasting for the SVP. Assists SVP and marketing team with special projects by serving as the project manager, setting goals, monitoring progress, staying within budget and meeting assigned deliverables. Assists in onboarding new team members, ensuring they are set up with necessary access, tools, and introductions. Prepares presentation templates for SVP, in alignment with Sony Music brand. Collaborates with other staff as well as other offices throughout the Sony Corporation. Handle sensitive and confidential information with discretion. Manage distribution lists for organization and update as needed. Who you are: At least 3 years of Executive Assistant experience, supporting senior executives. Bilingual (Spanish & English) Proactive, flexible, and responsive to the needs of the team and executive. Strong interest in marketing, music, and the creative industries. Skilled in evaluating and analyzing data, with the ability to develop reports and spreadsheets. Excellent oral and written communication skills with strong organizational, project management, and time management abilities. Proficient in office software (Google Apps, Microsoft Office, Excel, Zoom, Adobe Suite, Concur, etc.). Ability to work collaboratively with a diverse and dynamic team. Dependable, punctual, conscientious, courteous, and adaptable. Passionate about fostering community and maintaining a positive work environment. Proactive problem-solver with strong decision-making skills. Able to maintain confidentiality and exercise discretion. Must be able to adapt quickly to changes in the executive's schedule and priorities, demonstrating strong crisis management skills. Ability to navigate high-stakes situations and resolve scheduling or logistical conflicts with diplomacy. Strong work ethic, positive attitude, and professionalism in interactions with all levels, including executive management. What we give you: You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans Investment in your professional growth and development enabling you to thrive in our vibrant community. The space to accelerate progress, positively disrupt, and create what happens next Time off for a winter recess Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Job DescriptionExecutive Assistant / Chief of Staff / Special Projects Manager About World Health Labs (WHL) World Health Labs (Barbados) Inc. is an innovative management company with operating businesses across multiple industries, including healthcare. WHL supports a globally active CEO and executive team operating across Europe, North America, and the Caribbean. We are seeking a high-calibre Executive Assistant / Chief of Staff / Special Projects Manager who thrives in fast-paced, unconventional environments and is motivated by building structure where none exists. Role Overview This is not a traditional EA role. It is a senior, high-impact position for someone operating at the top of their profession - a trusted partner to the CEO who combines operational excellence, discretion, leadership, and relentless execution. The CEO works across Central European and Eastern Standard Time zones and maintains an intense, seven-day work schedule. The successful candidate will be expected to align closely with the CEO's working hours, anticipate needs proactively, and remove friction from both professional and personal operations. This role also includes managing in-market Personal Assistants, leading special projects, and building scalable systems that bring order to complex, fast-moving environments. Position Details Title: Executive Assistant / Chief of Staff / Special Projects Manager Function: Corporate Department: Executive Office Employment Type: Full-Time Reports To: CEO Role Summary You will oversee multiple, concurrent work streams requiring exceptional organization, judgment, adaptability, and creativity. Success in this role is defined by your ability to: Reduce or eliminate the CEO's administrative burden Bring structure to ambiguity Execute relentlessly across time zones Lead and coordinate support teams Handle sensitive matters with absolute discretion This position requires comfort with non-traditional hours, frequent international coordination, and a high level of personal accountability. Key Responsibilities Executive Support & Office Management End-to-end management of the CEO's calendar, travel, accommodations, and logistics Screening and prioritization of all incoming requests Meeting support, note-taking, action-item tracking, and follow-up Managing personal appointments, family commitments, and key reminders Residency and documentation management (medical, legal, travel, and compliance records) Oversight of department budgets, expenses, and financial tracking Proactively monitoring the CEO's communications to anticipate needs Maintaining secure electronic and physical filing systems Leadership & Team Management Direct management of in-market Personal Assistants Recruiting, onboarding, training, and performance management Coordinating temporary support staff as required Building and documenting scalable processes and playbooks Special Projects & Operations Property and short-term rental oversight, including revenue optimization Planning and execution of complex international travel and family logistics Insurance claims management Healthcare coordination across multiple countries Research and execution in unfamiliar regulatory and bureaucratic environments Continuous improvement of Executive Office systems and workflows Critical Accountabilities Deliver concise, structured communication to enable rapid executive decision-making Anticipate needs and act without waiting for instruction Maintain flawless confidentiality and professional discretion Manage multiple priorities calmly in high-pressure environments Build clarity and systems in unstructured settings Represent the Executive Office with professionalism always Personal Assistant Team - Functional Scope The EA/Chief of Staff will oversee a Personal Assistant team whose responsibilities may include: 1. Wellness & Lifestyle Management Meal planning and preparation aligned with strict nutrition protocols Kitchen and supply organization, frequent grocery procurement Cycling and fitness support including equipment care, gear preparation, and on-bike nutrition Occasional logistical support during training sessions 2. Longevity & Health Coordination Managing healthcare records across multiple countries Scheduling and coordinating physio, massage, chiropractic, and specialist care Managing supplements, peptides, and evolving wellness protocols Vendor sourcing, billing, and appointment logistics 3. Personal & Transportation Support Personal transportation for errands and appointments Household logistics and deliveries Proactive execution of day-to-day personal support needs 4. Guest Management & Hospitality Preparing residences for visiting guests Coordinating hospitality logistics to ensure a seamless experience Who You Are You are: Highly experienced in senior EA, Chief of Staff, or complex operational leadership roles Comfortable working across time zones and in non-traditional schedules Exceptionally organized, decisive, and proactive Calm under pressure and energized by responsibility Trusted with sensitive personal and professional matters A builder of systems, not just a manager of tasks

Executive Assistant / Office Coordinator Compensation: $60,000-$70,000 Join a dynamic, high-growth real estate investment and development team that is reshaping city skylines and building some of the most exciting urban projects in South Florida. This is a fast-paced, entrepreneurial environment where every day brings new challenges, high-profile deals, and the opportunity to make a visible impact on the organization's success. If you thrive in a polished, professional, and forward-thinking setting, this is where your skills will shine. This is more than just an administrative position-it's your chance to become the right-hand to senior leadership, the hub of office operations, and the person who keeps the team running like a well-oiled machine. You'll be entrusted with critical tasks, from coordinating high-level meetings to managing complex schedules and overseeing office operations. If you love variety, enjoy being at the center of action, and want a role where your contributions are highly visible and valued, this is the opportunity you've been waiting for. Key Responsibilities Be the ultimate partner to senior executives, managing calendars, travel, and meetings with precision and flair Serve as the main point of contact for internal teams, clients, and partners, handling communications with professionalism and energy Own the daily operations of the office, keeping everything organized, efficient, and running seamlessly Coordinate and track projects across multiple teams, ensuring deadlines are met and priorities are clear Manage and maintain key documents, contracts, and confidential materials with discretion Support special initiatives, presentations, and high-impact projects that contribute directly to business growth Anticipate needs, solve problems proactively, and be the go-to person who keeps the office and leadership one step ahead Qualifications 3+ years of experience as an Executive Assistant, Office Manager, or similar role Proven track record of supporting senior leadership in fast-paced, high-stakes environments Exceptional organizational, multitasking, and prioritization skills High level of discretion, professionalism, and reliability Excellent written and verbal communication skills Proficiency with Microsoft Office and general office systems Fully in-office in Miami and comfortable operating in a fast-moving, entrepreneurial environment Compensation Base salary range: $60,000-$70,000, commensurate with experience Full-time, in-office role based in Miami

Executive Assistant and Operations Coordinator Position Type: Full-time Salary: $60,000 - $65,000 Deadline to apply: January 31, 2026 but will be reviewing apps on a rolling basis! About America On Tech: America On Tech (AOT) is a national nonprofit preparing the next generation of technology leaders from underestimated communities. Since 2014, AOT has provided no-cost tech education and workforce training to students in NYC, LA, Miami, and Atlanta. AOT equips young people with in-demand skills in AI, Web Development, Data Science, and more, creating pathways to higher education and careers. To date, AOT has served 6,600+ students, facilitated 1,500+ paid internships. AOT alumni are twice as likely to attend college and five times more likely to pursue tech degrees. Learn more at ********************* Who We Are Looking For: We are seeking a highly organized, proactive, and resourceful Executive Assistant & Operations Coordinator to support our executive team and ensure smooth day-to-day business operations. This hybrid role combines high-level administrative support with operational coordination, making it ideal for someone who thrives in a fast-paced environment, enjoys solving problems, and can anticipate needs before they arise. Responsibilities: Executive Support Manage complex calendars across multiple time zones, including scheduling, rescheduling, and prioritizing meetings. Coordinate domestic and international travel, including flights, accommodation, itineraries, and expense reconciliation. Serve as a gatekeeper by triaging emails, tracking follow-ups, and drafting communications on behalf of executives. Prepare meeting agendas, briefing materials, presentations, and post-meeting action summaries. Maintain discretion and confidentiality regarding sensitive business information. Complete a variety of special projects including creating presentations, financial spreadsheets and special reports Provide support on additional projects that fall under the purview of the CEO and President as needed Operations and Finance Coordination Support operational processes including office management, vendor coordination, and procurement. Assist with onboarding and offboarding logistics for employees, including equipment distribution and account access. Help maintain systems and tools such as project management platforms, CRM software, HR systems, or shared drives. Manage internal documentation, ensuring information is up-to-date and accessible. Coordinate company events, team meetings, retreats, and culture-building activities. Process weekly invoices and contractor payments and help manage the AP expense tracker Help with the HR coordination; regularly use online Applicant Tracking System through TriNet Process transactions and student stipends during semester. Project & Process Management Track deadlines, deliverables, and priorities across cross-functional projects; flag risks and ensure accountability. Conduct research, gather data, and prepare summaries to support decision-making. Identify administrative or operational inefficiencies and recommend improvements. Support special projects as assigned by leadership. Qualifications: 3+ years in an Executive Assistant, Operations Coordinator, or hybrid administrative/operations role. Exceptional organizational and time-management skills with the ability to manage competing priorities. Strong written and verbal communication skills. Proficiency with tools such as Google Workspace and Salesforce; experience with project management tools a plus. High level of professionalism, discretion, and judgment. Ability to work independently, anticipate needs, and take ownership. Strong project management, and vendor coordination skills. Highly organized, proactive, and comfortable navigating multiple deadlines in a fast-paced environment. Commitment to America On Tech's mission and values. Benefits of Working at America On Tech: Hybrid work model (1 day in-person with additional in-person time required for in-person student and/or recruitment events; these will be scheduled and communicated in advance as much as possible) Medical, dental and vision insurance Pre-tax commuter benefits 20 paid vacation days per year 2 week holiday vacation at the end of the year 10 organizational holidays per year 1 PTO day for your birthday 56 hours of paid sick time 6% 401K Match (after one year) Background Check Disclosure: All positions at America on Tech, Inc. require at least some interaction with minors (see list of duties for specific details). Therefore, candidates must undergo a background check to ensure the safety of the youth we serve. Candidates will be informed about the background check process and will have the opportunity to discuss any relevant issues. Applicants in California will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, while also adhering to CANRA and any other state or local ordinances regarding the protection of minors. How to apply: ********************************************************************************************************************** All applicants will be considered. Only those selected for an interview will be contacted. AOT is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, or national or ethnic origin.

Job DescriptionDescription: Affinity Management Services is an Association Management Company proudly serving Miami-Dade, Broward, and Palm Beach County! We have grown over time due to our commitment to creating a first-class living environment for our residents and enriching the quality of life in our communities through our innovative services. As the demand for our services continues to grow, we are looking for individuals to join us on our quest to empower and transform each community we partner with. Job Summary: Affinity Management Services is seeking an Assistant Manager to support the daily operation of the management office for community associations. The Assistant Manager will be responsible for handling administrative tasks, ensuring effective communication, and maintaining organized records. Proficiency in Microsoft Office products and strong interpersonal and customer service skills are essential for success in this role. Key Responsibilities: Assist in the daily operation of the management office, following established company procedures and guidelines. Ensure proper telephone etiquette and handle messages courteously, accurately, and in a timely manner. Respond to all emails appropriately and promptly. Daily pickup of incoming mail (FedEx, UPS, USPS) and ensure timely distribution. Perform administrative assistant tasks, including record-keeping, filing, mail collection, word processing, data entry, and managing office supplies. Maintain and update information in VertiLink (Property Management Software) and other association databases. Provide general office support, including processing print jobs, scanning, and faxing. Assist community managers in preparing monthly board packages, meeting agenda notices, and in-house mailings. Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings. Manage maintenance and purchase requests, including processing applications and other property-specific forms. Assist in producing meeting minutes for board meetings. Code and enter all invoices for the community. Collaborate with committees and committee chairpersons. Provide daily interaction and support to owners. Post all agendas to the proper physical locations and the website. Process vendor packets for all vendors and monitor vendor license and insurance expiration. Coordinate and reserve conference room events. Undertake special projects as instructed. Requirements: Proficiency in Microsoft Office products (Word, Excel, Outlook, etc.). Professional communication skills (phone, interpersonal, written, verbal, etc.). Exceptional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.). Bilingual proficiency is preferred. 2 years of experience in property management is preferred. General computer skills required. Who We Are: At Affinity Management Services, we are passionate about community association management. We value knowledge sharing and welcome new team members who enjoy the challenges of community association and property management, including Homeowners Associations, Condominiums, and Apartments. Our Values: We lead with the following values: Relationship Oriented: We exceed expectations and build lasting relationships. Teamwork: We collaborate and take collective ownership of our clients' needs. Professionalism: We hold ourselves to a high standard and have a continued commitment to self-development. Solutions oriented: We anticipate, adapt, and implement the right strategy and process. What We Offer: We invite you to be a member of our team, where you can enjoy a comprehensive benefits package, including: - Fully paid medical insurance - Voluntary dental, vision, life insurance, and short-term disability - 401(K) Plan after 90 days of employment Additionally, we provide competitive pay, paid time off, a respectful, caring, and positive working environment. You will have opportunities for growth and promotion within the organization, including specialized training, industry-related organization memberships, and mentoring support to help you achieve your career development aspirations. Note: The company provides a disclaimer that the job post may not be an exhaustive list of all responsibilities and requirements, and the essential functions of the job may change based on business necessity. Affinity Management Services is committed to a non-smoking and drug-free environment. We are dedicated to fair treatment of all applicants and associates without regard to factors such as race, national origin, sex, age, disability, veteran status, sexual orientation, or gender identity, as protected by law.

2 years of related experience required (working with HIV/AIDS clients preferred) High school diploma required The Client Support Assistant is responsible for providing support including social interaction, emotional support, client orientation, education of health and social service delivery systems, ensuring positive outcomes and stability. They are responsible for engagement, information, support, and empower those who are eligible for services and would like to receive services from Care Resource. They are responsible for assisting with the intake process by gathering documentation and by providing administrative support in order to expedite service delivery. They will also be responsible for appointment scheduling with clients and for clients as necessary. JOB RESPONSIBILITIES Welcome clients into the agency and provide orientation/education regarding the agency and its services. Provide initial HIV/AIDS orientation and education to clients including what to expect from the HIV service delivery system. Provide initial Medication Assisted Treatment (MAT) orientation and education to clients including what to expect from the MAT program. Provide initial information regarding applicable County's Service Delivery System and provider options. Assist with initial client intake, paperwork and applications for financial and medical eligibility. Assist clients who test positive for HIV in obtaining appropriate care and treatment services. Assist clients who are interested in enrolling in the MAT program to obtain appropriate care and treatment services. Help clients to schedule appointments, document assistance with referrals and follow up with providers to ensure clients attend appointments. Monitor client's adherence to program requirements. Provide educational support to clients to enhance their knowledge and understanding of medication protocols, side effects and adherence to medical treatment. Ensure that service providers in the referral network are active, and that formal Memoranda of Understanding and HIPAA Business Associates agreements are executed. Request information from third parties about clients (proof of income, proof of HIV status, etc.) and verify insurance status (private, Medicaid status, etc.). Walk clients through initial appointments for care and other entitlements. Contact clients to verify and/or remind them of appointments with other departments or other agencies. Conduct periodical Client Satisfaction Surveys, Quarterly Client Advisory Committees or Orientation meetings. Maintain record keeping requirements and assist with chart reviews for Q/A purposes as requested. Communicate with clients one to three days before a foreseen hurricane/natural disaster according to emergency plan procedures. Support appointments scheduling with patients. Accurately make changes and cancel appointments within CAREWARE, NextGen and other Agency scheduling systems. Keep current lists of all agency employee contact phone numbers including alternate numbers. Receive and track e-mails from supervisors that informs of staff absences, including staff covering the absent person's work. Attend to client's phone calls promptly who are attempting to access services and provide them with accurate and timely information. Request updates from departmental supervisors to resolve problems with staff schedules to ensure accuracy. Report on various concerns, complaints and compliments received via phone. Transfer complaints directly to the supervisor responsible for the area of concern. Participate in staff training sessions and other meetings as required by the agency and/or the funding sources. Participate in agency developmental activities as requested. Assist Manager and other supervisors in the record keeping, organization, follow up of all grants and interventions Other duties as assigned. Culture of Service: 3 C's Compassion • Greets internal or external customers (i.e. patient, client, staff, vendor) with courtesy, making eye contact, responding with a proper tone and nonverbal language. • Listens to the internal or external customer (i.e. patient, client, staff, vendor) attentively, reassuring and understanding of the request and providing appropriate options or resolutions. Competency • Provides services required by following established protocols and when needed, procure additional help to answer questions to ensure appropriate services are delivered Commitment • Takes initiative and anticipates internal or external customer needs by engaging them in the process and following up as needed • Prioritize internal or external customer (i.e. patient, client, staff, vendor) requests to ensure the prompt and effective response is provided Safety Ensure proper hand washing according to Centers for Disease Control and Prevention guidelines. Understand and appropriately act upon assigned role in Emergency Code System Understand and perform assigned role in Agency Continuity of Operations Plan (COOP) Contact Responsibility The responsibility for internal and external contacts is frequent and important. Physical Requirements This work requires the following physical activities: frequent sitting, bending, standing, walking, talking in person and talking on the phone. Occasional driving, stretching/reaching and lifting up to 50 lbs. are required. Work usually is performed in an office setting. Other Participates in health center developmental activities as requested. Other duties as assigned. Legal Compliance Notice: This careers website is maintained by Care Resource Community Health Centers, Inc. a qualified entity, in support of compliance with House Bill 531 (2025). As required by law, Care Resource includes a clear and conspicuous link to this resource on its website and provides the link in all job vacancy advertisements and postings issued by the health center. For more information, please see the link to the new Care Provider Background Screening Clearinghouse Education and Awareness website. ********************************

works 20 hours a week, evening and weekends. The purpose of this classification is to perform diverse clerical duties in an administrative or operations division of a large department including data-entry, customer relations, routine bookkeeping, program coordination, and administrative services work. Duties require a working knowledge of department operations and policies and procedures. Job duties vary by incumbent and department assignment.The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Answers telephone lines and greets the general public; directs incoming calls to appropriate staff and takes messages; provides assistance to persons with inquiries, problems, or complaints which requires a working knowledge of departmental policies and procedures. Coordinates scheduling of services and programs; processes registrations and furnishes information regarding services, program or event; receives and processes applications and fees; prepares daily deposits; maintains related records. Contacts customers, local businesses, contractors, vendors, banks, service providers, city residents, and the general public regarding department services and operations; processes public information requests, researches current and historical records. Drafts correspondence, memos, standard reports and other documents for department staff. Receives, and reviews various administrative forms and documents such as time sheets, expense forms, personnel authorizations, purchase requisitions, training and certification records, and others to ensure completeness and accuracy. Prepares, processes, and maintains various records and forms including purchase requisitions and purchase orders, invoices, department attendance and payroll records, travel forms, training records, vehicle and property records, work orders and service requests. Maintains petty cash funds for department administration. Coordinates office schedule and maintains central events calendars for the department; maintains office log books; circulates and maintains office newspapers, journals, newsletters, and other resource materials. Receives and processes applications for business and occupational licenses, alarm decals, building permits, and others; receives payments and posts cash receipts; reconciles and balances accounts; issues or mails licenses or permits. Prepares and mails billing statements for departmental services and charges; receives and processes customer payments in person and by mail; tallies daily cash receipts; reconciles and balances account; handles delinquent account billings and notices. Posts journal entries to general ledger accounts; balances and reconciles trial balances; maintains financial records and forms; coordinates accounting activity with Finance Department. Compiles and gathers data for monthly and year-end reports. Performs data-entry work in establishing and maintaining budget records, balance sheets, cross-connection reports, and other financial documents using computer spreadsheet applications. Establishes and maintains customer account records, police records, court records, and others using computer database management applications; adds, deletes and changes account information; makes corrections and adjustments; prints and sorts account records; processes violation and hearing notices. Types various documents including correspondence, memos, bid specifications, certificates, deeds, work orders, applications, tables, lists, budgets, notices, affidavits, certifications, public records; researches, copies, collates, and sorts documents; faxes and mails documents. Orders supplies and materials for department operations; receives and checks incoming shipments for accuracy; processes invoices for payment; maintains automated inventory records. Uses a two-way radio to perform dispatch and radio communication duties. ADDITIONAL FUNCTIONS Provides back-up assistance to receptionists, other clerical staff, customer relations and other staff as needed. Performs other related duties as required. High school diploma or valid equivalent AND two (2) years experience and/or training involving related clerical, data-entry, or customer service work. COMMUNICATION COMPETENCIES Effectively communicates with supervisor, employees, other departments, contractors, engineers, companies, vendors, outside agencies, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems. Accurately and expeditiously receives and delivers messages and information to the appropriate individuals. Ability to prepare accurate and thorough written records and reports. Ability to understand and follow oral and written instructions and to complete assigned tasks with minimal supervisory direction. Ability to understand and quickly and accurately follow brief oral and written instructions on moderately complex matters. Communication Competencies / K.S.A.'s * Knowledge of administrative policies & procedures. * Demonstrative ability to provide high quality customer service. * Demonstrative ability to evaluate issues and recommend reasonable solutions. * Ability to accurately, effectively, and respectfully communicate digitally, orally, and in writing. * Ability to accurately perform general and specific clerical and administrative functions. * Ability to multitask and manage a varied workload. * Ability to operate computers, office equipment. * Ability to utilize Microsoft Office and other software appropriate to department functions. * Demonstrated ability to establish and maintain effective and harmonious working relationship with all persons interacted with during the performance of duties. Physical and Sensory Requirements / Environmental Factors Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, visual cues or signals. All tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly performed without exposure to adverse environmental conditions. The City of Boynton Beach, Florida, is an Equal Opportunity Employer (EEO) and Affirmative Action Employer. All applicants receive consideration for employment without regard to race, color, religion, gender (including identity or expression), marital status, sexual orientation, national origin, age, disability or any other protected classification as defined by applicable law (except as limited by Personnel Rules, Collective Bargaining Agreements, or bona fide occupational qualifications). Title I of the Americans with Disabilities Act (ADA)protects qualified individuals with disabilities from employment discrimination. Under the ADA, a person has a disability if he/she has a physical or mental impairment that substantially limits a major life activity. The physical demands described within the job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. In compliance with the ADA, the City of Boynton Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. VETERANS' PREFERENCE: Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority in the City's hiring process. Additionally, certain servicemembers may be eligible to receive waivers for postsecondary educational requirements in employment by the City. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat of significant risk to the health or safety of themselves or others. Requirements are representative of the minimum level of knowledge, skills, and ability.

Job Objective As a Administrative Associate for Watches of Switzerland Group, you will play a key role in ensuring that all areas of administration within the showroom are kept in line with company procedures. You will be a dedicated and committed team player offering a consistent support to the showroom and clients; with a passion for delivering excellent client service ensuring that everyone has an amazing experience in our Showrooms. Responsibilities As a Showroom Administrator you will be responsible for ensuring all areas of administration within the showroom are kept in line with company procedures You will be using your excellent interpersonal skills and passion for the business to engage with clients and colleagues You will be well presented at all times with a positive "can do" attitude; delivering excellent client service to everyone that you meet, you will play a key role in the Showroom's success! Ensuring all administrative tasks and related documentation adheres to Company Audit and Security procedures, including stock control, end of day paperwork and banking Ensuring enquiries and orders are dealt with in an efficient manner Managing all internal stock and repair systems in line with audit procedures Ensuring quality housekeeping and efficient set up in all admin associated areas of the showroom Answering and directing telephone enquiries Delivering an exceptional client experience Completion of relevant training via e-learning Adhering to company dress code Other duties and responsibilities as assigned Knowledge and Skills Required Experience * Watch product knowledge * Visual merchandising skills Skills * Excellent planning and organisational skills * IT literate * Flexible and adaptable to change * Motivated, proactive and dedicated * Excellent interpersonal and communication skills Documents * Showroom Admin.pdf (114.53 KB) * Apply Now

Miami, FL In Office Temp to Hire and Direct Hire TempExperts is seeking a Front Desk Administrative Assistant professional in Miami, FL area. The ideal candidate would be comfortable covering Receptionist, Customer Service, and Administrative responsibilities supporting daily front-office and administrative operations by serving as the first point of contact for visitors and customers while providing clerical and customer service support to internal teams. Responsibilities: Greet and assist visitors, clients, and vendors in a professional and courteous manner. Answer and route incoming phone calls, emails, and inquiries promptly and accurately. Provide customer service support by responding to questions, requests, and concerns. Schedule appointments, meetings, and conference rooms as needed. Perform general administrative duties including data entry, filing, scanning, and document management. Maintain front desk organization and ensure a welcoming office environment. Coordinate incoming and outgoing mail, packages, and deliveries. Assist internal departments with clerical and administrative support as assigned. Maintain accurate records and update internal systems and databases. Follow established procedures, policies, and confidentiality guidelines. Requirements/Education: High school diploma or equivalent required; additional education or coursework preferred. Previous experience in a receptionist, customer service, or administrative support role preferred. Strong verbal and written communication skills. Professional demeanor with excellent customer service skills. Proficiency in Microsoft Office and basic office systems. Strong organizational skills and attention to detail. Ability to multitask and prioritize in a fast-paced environment. Bilingual (English/Spanish) skills preferred. TempExperts is an Equal Opportunity Employer.