Manager's assistant/administrative assistant jobs in Moreno Valley, CA - 174 jobs

The Student Government Association ( SGA ), as part of the greater academic community, is the representative voice of the student body. SGA is responsible for allocating over $500,000 of student fees to benefitthe Chapman student body through various modes of financial support. The Administrative Assistant for Financial Operations directly supports the SGA Director of Finance, Finance Team, and SGA Allocations Committee with communications to students, student organizations, and Student Organization Assistants in the Department of Student Engagement, meeting documentation, material preparation, and more. Responsibilities Communicate effectively both in person and through email with students and student organizations on SGA financial processes, missing information, and responses to general inquiries. Prepare materials for, attend, and document meeting content of the SGA Allocations Committee. Maintain understanding of Chapman fiscal policies and effectively communicate these policies to Chapman students and organizations. Assist in Student Government Association events as requested. Assist in other duties as assigned. Required Qualifications Ability to work 8-12 hours per week during business hours for the duration of the academic year. Strong attention to detail. Demonstrated effective written and oral communication skills. Ability to experience initiative and work independently. Strong interpersonal and customer service skills.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Are you ready to embark on an extraordinary career journey? Look no further than The Austin Company, where greatness is not just a goal, but a way of life. As a leading design, engineering, and construction firm with a rich legacy dating back to 1878, Austin offers unparalleled opportunities for growth, innovation, and professional development. Join our dynamic team and be part of a company that is at the forefront of shaping the future of industries worldwide. With a commitment to excellence, a collaborative work environment, and a passion for delivering exceptional results, Austin empowers its employees to reach their full potential and make a lasting impact. Discover the limitless possibilities that await you at ***************** and embark on a rewarding career journey with Austin. The Executive Administrative Assistant provides high-level administrative, operational, and project support to multiple executives and teams. This role ensures seamless coordination of schedules, meetings, communications, and special projects, while proactively managing workflows and supporting organizational effectiveness across departments. Qualifications * Proven experience supporting senior executives in a multi-departmental environment. * Exceptional organizational, communication, and time management skills. * Proficiency with Microsoft Office, specifically Outlook, Teams, Excel, PowerPoint, and Word. * Ability to manage multiple priorities, exercise discretion, and handle confidential information. * Strong problem-solving skills and a proactive, collaborative approach. Preferred Skills * Experience with project management and workflow tools. * Familiarity with process documentation. * Event planning and office management experience.

Executive Assistant to Creative Director/CEO Global Art/Design Studio About Us We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. Position Overview We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. Key Responsibilities Professional Support: Serve as primary communication interface for CEO across all channels Coordinate complex scheduling across multiple time zones and international travel Prepare detailed meeting materials and maintain meticulous project documentation Manage relationships with artists, cultural partners, collaborators, and industry contacts Provide remote administrative support during CEO's regular trips to East Asia Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: Track progress across multiple creative projects (fashion, art, film, music) Interface between CEO and internal team members Coordinate with external partners, venues, and cultural institutions Assist with event planning and execution logistics Personal Management: Manage personal calendar, appointments, and household coordination Arrange comprehensive travel itineraries for domestic and international trips Handle personal errands and home management as needed Requirements Professional Background: 5+ years executive support experience, preferably in arts, design, or cultural institutions Experience with galleries, museums, design firms, or cultural foundations strongly preferred Demonstrated ability to work in high-standards environments with attention to presentation and protocol Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: Exceptional written communication for drafting correspondence on CEO's behalf Experience with project management tools and creative industry workflows Strong copywriting and editing abilities Comfortable with both formal business protocols and creative industry practices Personal Qualities: Refined aesthetic sensibility appropriate to experimental fashion/art environment Highly diligent with detailed note-taking, task tracking, and follow-through Strategic thinker who anticipates challenges and develops solutions before problems arise Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics Comfortable working behind-the-scenes to support creative vision Exceptional discretion with confidential artistic and business matters Punctual and reliable with unwavering attention to deadlines Adaptable to non-traditional schedules including evenings and cultural events Calm under pressure with excellent stress management capabilities Work Environment Full-time, in-office position based in Orange County Occasional evening/weekend availability for events and international coordination Opportunity to engage with cutting-edge creative projects and international art scene Professional growth within a rapidly expanding creative and technology venture What We Offer We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

We offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team's experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. Salary: $40,000 - $70,000 (dependent on experience) Administrative Assistant We are a mid-sized law firm in Orange County that focuses on Business Planning, Estate Planning, Complex Income Tax Planning, Charitable Sector and Mergers & Acquisitions. We are seeking an Administrative Assistant to assist a Partner and an Attorney in our Business Department who specialize in representing closely held businesses by providing transactional business, real estate and tax services. Responsibilities and duties include: Communicating with clients. Managing attorney's calendar, including scheduling and confirming meetings or phone calls. Helping prepare documents for client meetings. Assisting with document management. Assisting attorneys with travel arrangements, billing entries, and expense reports. Requirements: Excellent verbal and written communication skills are a must Strong word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential Proficient in Microsoft Word College degree is preferred Minimum 2 years of administrative experience in a law firm or office environment Physical Requirements: Frequent standing and walking Sitting for up to four hours at a time Bending and stooping as needed Benefits: 38-hour work week - ½ day Fridays 8 medical plan options with employer-funded HSA Dental and vision plans 401(k) plan with significant employer matching Great working environment Orange County Register 2020 and 2021 Top Workplace

We are a skilled nursing facility looking for dynamic associates to join our team and provide our guests with a care experience that will change their lives! If you would like provide a unique and memorable experience to our guests, we want to meet you! We are looking for an Assistant Administrator. The primary purpose of your job position is to direct the day-to-day functions of the facility in accordance with current federal, state, and local standards, guidelines, and regulations that govern nursing facilities to assure that the highest degree of quality care can be provided to our residents at all times. Plan, develop, organize, implement, evaluate, and direct the facility's programs and activities in accordance with guidelines issued by the governing board. Assist department directors in the development, use, and implementation of departmental policies and procedures and professional standards of practice. Ensure that all personnel who have access to protected health information receive appropriate and timely training of the facility's policies and procedures governing the management and control of such information. Assume the administrative authority, responsibility and accountability of directing the activities and programs of the facility. Meet with department directors on a regularly scheduled basis, and conduct/participate in in-service classes and supervisory level training programs. Ensure that all facility personnel, residents, visitors, etc., follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Authorize the purchase of major equipment/supplies in accordance with established purchasing policies and procedures.

Division of Politics, Administration & Justice Graduate Assistant Pool POSITION The Division of Politics, Administration & Justice at CSU Fullerton invites applications for its Graduate Assistant Pool. We welcome applications from current CSUF graduate students in the Social Sciences to work in the following subject areas: Political Science Public Administration Criminal Justice This is a pool of Graduate Assistants for the department to draw on as necessary. APPOINTMENTS FROM THE POOL ARE TEMPORARY AND OFTEN MADE JUST PRIOR TO THE START OF THE ACADEMIC TERM. APPLICANTS MAY BE OFFERED EMPLOYMENT ON VERY SHORT NOTICE. Graduate Assistants Assigned to Classes: POSITION DESCRIPTION: Attend course lectures Preparation of supplemental materials Hold weekly office hours as requested by faculty Read and evaluate student exams and papers Proctor exams Maintain student records Organize study/review sessions as requested by faculty Other duties as assigned REQUIRED QUALIFICATIONS Active enrollment as a graduate student in the College of Humanities and Social Sciences A BA/BS degree in Political Science or related field or equivalent experience. Candidates should be in good academic standing Candidates should demonstrate their ability to interact and work effectively with a wide and culturally diverse range of students, including first-generation college students Demonstrated potential to work cooperatively and professionally with faculty, staff and other students PREFERRED QUALIFICATIONS Strong undergraduate and/or graduate academic record Classroom experience (e.g., supplemental instruction, tutorial work, or previous GA experience) Schedule availability to accommodate the needs of the Division of Politics, Administration and Justice. HOW TO APPLY A complete online application must be submitted in order to receive consideration. Please provide the following materials as it relates to your application requirements: Letter of application addressing interest in and qualifications for the position. Indicate preference for type of position (assigned to classes, advising office and/or floating position) Curriculum Vitae (CV) List of availability (Monday - Friday) Provide printed proof of enrollment for Fall 2025/Spring 2026 Applications will be reviewed as needed. Please direct all questions about the position to: Dr. Phillip Kopp, Department Chair, Division of Politics, Administration and Justice at ******************* COMPENSATION All Graduate Assistant appointments are made under the terms of the Collective Bargaining Agreement between the CSU system and the United Auto Workers. Initial appointments are for one semester only. Classification Range: $3,245 to $6,072 per month Anticipated hiring range depending on qualifications, not to exceed $3,800 The full-time monthly base salaries indicated above are prorated to the time base assigned. MANDATED REPORTER PER CANRA The person holding this position is considered a ‘mandated reporter' under the California Child Abuse And Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. CRIMINAL BACKGROUND CLEARANCE NOTICE This offer maybe contingent upon the completion of a satisfactory background check and may be rescinded if the background check reveals disqualifying information and/or if information was knowingly withheld or falsified. Please note, that continued employment is contingent upon your successful completion of a background screening as required under CSU policy. Graduate Assistants rehired at CSUF after a break in service of 12 or more months who have not had a CSUF background check within the past 12 months will be subject to a new background check; rehire is contingent upon the satisfactory completion of the new background check. OUT-OF-STATE EMPLOYMENT POLICY In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU related work within the State of California. TITLE IX Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

In-Home Supportive Services (IHSS) Public Authority is seeking Senior Office Assistants (Contract) to perform complex and specialized clerical duties in support of the Department various divisions Registry, Enrollment and CBI. The CBI team processes approximately 1,000 fingerprints of IHSS providers on average each month. The CBI Case Management, Information and Payrolling System (CMIPS) Term clerk processes about 300-900 provider termination letters along with No Longer Interested (NLI) Forms sent to the Department of Justice (DOJ) on a monthly basis. * Process fingerprint Live Scan Form paperwork. * Process providers terminated due to no payroll activity over one (1) year, including mail outs, data entry, and notating tracking systems. * Assist with training activities for consumers and Providers, which include maintaining and updating training materials, creating training documents, recruiting training attendees, and updating training information line; and assist in the demonstration and instruction of Timesheet Training Clinics in each office. * Prepare and conduct criminal background checks and verify qualifications of potential Providers for the purpose of referring qualified Providers from the registry to IHSS consumers. * Conduct home visits for IHSS Provider eligibility. * Resolve Provider conflicts regarding Provider application, training, benefits, and employment verification. * Receive, process, and direct incoming telephone and mail communications. * Process No Longer Interested (NLI) forms to be sent to the Department of Justice (DOJ). * Verify DOJ clearance reports. * Process registry clerk list, which includes thorough research, notating databases, and providing fingerprint information to the registry clerks. * Provide general information regarding the fingerprint process, DOJ, and the processing timeframe; and serve as liaison with the Department of Justice for purposes of Provider clearances. * Maintain the security and confidentiality of Individual Provider (IP) and IHSS PA consumer records in the computerized database as well as hard copy files. * Keep track of all orientation materials for their prospective office to assure enough materials are available for each orientation and following the ordering of forms and procedures. * Prepare, compose, and type or assemble a variety of information into proper form from outline instructions or established procedures. * Process all registry closed files on a monthly basis or as needed according to date. * Prepare statistical reports on program productivity, service and criminal background. * Assist with the Provider Benefits Program including health, worker's compensation, unemployment and disability benefits and claims. * Provide support with in-person meetings, and recruitment. * Perform special projects and other duties as assigned. * Provide backup to reception and other IHSS PA OA II and OA Ill clerical assignments. * Provide vacation coverage and temporary relief as required. * Must be able to travel throughout the County. Current vacancy exists in San Bernardino; candidates may be considered for other locations if additional vacancies become available. NOTE: These are contract positions for the Public Authority. Incumbents will not attain status as County employees. Excellent benefits include: Health and Dental coverage for employee and eligible dependents; Vision coverage for employee; paid Vacation, Holidays, and Sick Leave. THE DEPARTMENT The Public Authority is a governmental entity established by State law to work in conjunction with San Bernardino County's IHSS Program. The IHSS Program helps eligible low-income Seniors and persons with disabilities to remain independent by making funding available for them to employ a home care provider. The Public Authority is responsible for establishing and maintaining a registry of providers and for county-wide service that recruits, screens, matches, and refers registered home care providers to eligible IHSS recipients. To find out more about this governmental entity, visit their website: *************************** CONDITIONS OF EMPLOYMENT Travel: Must be able to travel occasionally to different locations throughout the County. At the time of hire, a valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Background: The applicant must clear a DOJ background for Criminal Offender Record Information (CORI) access within 3 months of hire date or will be terminated. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Must possess and maintain a valid California Driver License. Option 1: Six (6) months of full-time office clerical experience gained at San Bernardino County. Duties must include a variety of office clerical tasks, including public contact, computer usage, typing, filing, answering the telephone, and data entry. Option 2: One (1) year of full-time work experience performing clerical functions in an office environment. Duties must include a variety of office clerical tasks, including public contact, computer usage, typing, filing, answering the telephone, and data entry. NOTE: Job duties must be clearly stated on the job application. Retail sales and food service experience is not considered qualifying. Experience in a California Public Human Services Program (i.e., Public Authority, Transitional Assistance, Children and Family Services, Aging and Adult Services, Child Support, or Preschool Services) is highly desirable. Applicants who have experience working in a confidential environment and general knowledge of elderly and disabled home care needs and issues are encouraged to apply. Computer Experience managing and maintaining a computer database and Windows operating systems is desirable. Applications will be reviewed by the hiring department and the most highly qualified candidates may be contacted by Public Authority for the next steps of the process. Application Procedure: To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, January 23, 2026. (Resumes will not be accepted in lieu of the application and/or supplemental questionnaires.) To ensure timely and successful submission of your online application, please allow ample time to complete your application and consider having your profile created and or updated before applying for the position. Applicants will be automatically logged out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted, you will receive an on-screen confirmation and an email. We recommend that you save and/or print these for your records. If you require technical assistance, please follow this link to review the Government Jobs online application guide, or contact their Toll-Free Applicant Support line at **************. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application. EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form within one week of a recruitment filing deadline. For more important details, review the Applicant Information and County Employment Process.

McKinley: Youth, Family, and Community are what we are all about! We offer a great working environment and benefits package! McKinley encourages growth so that you can Be your Best H.U.M.A.N. At McKinley employees share a set of guiding principles: We embrace a culture that is Hopeful, Understanding, Moral, Awesome, Nurturing. - H.U.M.A.N. The Company: McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1,800 lives annually including short term residential treatment program (STRTP), Foster Care, Adoptions, Mental Health Services, and Special Education. McKinley has 5 locations throughout southern California with our main campus located in San Dimas. We embrace a culture that is H.U.M.A.N.- Hopeful, Understanding, Moral, Awesome, Nurturing. McKinley has created a Hopeful environment, in which we choose optimism in finding the motivation to achieve our greatest dreams. We are a team dedicated to Understanding individual needs and do so by listening and embracing each individual s stories. We strongly embrace our agency s Morals by treating everyone with kindness and respect. At McKinley, we acknowledge our team member s and clients Awesome qualities by celebrating what makes each individual unique. We are dedicated to Nurturing a Trauma-Informed Integrated Care approach that has created a unique culture within the organization. We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all. The Position: The Administrative Assistant provides comprehensive administrative and office support to the leadership team, ensuring efficient day-to-day operations and effective coordination across departments. This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling, communication, documentation, and project coordination. Compensation and Benefits: The pay range we re offering is $22.00-$28.00 hourly depending (Based) on experience. Our people are the heart of our organization, which is why we offer robust benefits to support your health and wellness as well as your personal and financial well-being. Medical, Dental, and Vision Insurance- we offer a company defined contribution of $620/month Life Insurance Flexible Spending Account Paid Time Off Sick Time Paid Holidays 403(b) retirement plan with company match up to 3% Employee Assistance Program Tuition Reimbursement Employee Referral Bonus Credit Union Membership Training Opportunities to Further Personal and Professional Growth EDUCATION / EXPERIENCE REQUIRED: High School diploma, BA preferred 2 years of Administrative Assistant or office experience Bilingual Spanish-speaking preferred OTHER SKILLS REQUIRED: Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills, including tracking timelines, deliverables, and follow-up items Excellent oral, written, and interpersonal communication skills Exceptional customer service skills, both in person and over the phone, with internal and external stakeholders Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership, team members, and clients Ability to write, speak, and interact in a clear, professional, and respectful manner PHYSICAL SKILLS REQUIRED: Must pass a pre-employment physical examination, tuberculosis (TB) test, and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard, mouse, telephone, and other standard office equipment Ability to read, write, and communicate effectively in person, over the phone, and via electronic communication Ability to occasionally bend, stoop, kneel, reach, and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED: Department of Justice (DOJ), Federal Bureau of Investigation (FBI), Child Abuse Index (CACI) Insurability under Corporate Automobile Insurance DESCRIPTION OF DUTIES: Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars, schedule appointments, and coordinate meetings; prepare agendas, take detailed minutes, and track follow-up action items Support assigned projects by tracking timelines, coordinating deliverables, maintaining documentation, and ensuring timely follow-through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer, screen, and direct incoming phone calls and provide general front desk coverage as needed Prepare, compile, and distribute reports, presentations, and correspondence Develop, organize, and maintain electronic and paper filing systems, including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents, violations, or damages as directed Track and compile vehicle-related administrative data, including mileage, fuel usage, registrations, and reports, for leadership review Assist with insurance-related and compliance-related project coordination, including documentation tracking and follow-up Support audit and compliance projects by organizing materials, tracking requirements, and coordinating responses Assist with the receipt, organization, and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions, including filing, scanning, copying, and mail processing Perform all other related duties as assigned Why Should You Apply? Our Mission- work for an organization that makes a real difference in people s lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best H.U.M.A.N.

Polarson Inc, is looking for a Senior Office Assistant to join our downtown Albany, NY office. In this position, you'll play a critical role in keeping our office a positive, welcoming and productive environment. You'll also get the chance to interact with all levels of staff and various customers and clients. The ideal Office Assistant is responsible for keeping the office supplied and organized. This involves lots of small duties, like typing and taking notes during meetings, but their overall responsibilities are essential.

MiraCosta College is accepting applications to create a pool for temporary clerical/secretarial short-term assignments. Availability of assignments is dependent on the needs of individual departments. Work schedule would be determined by the hiring department and may include morning, afternoon, and/or evening hours at any of the MiraCosta College sites (Oceanside Campus, San Elijo Campus in Cardiff, Community Learning Center in Oceanside, Technology Career Institute in Carlsbad). The department director or designees will review applications throughout the school year as vacancies become available. Applications are valid through June 30, 2026, at which time they will expire. A new posting for this pool will be posted on July 1, 2026, and those still interested will need to reapply at that time. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee's regularly assigned district worksite. The District may consider an individual's request to temporarily reside outside the State of California or beyond the 200-mile limit on a case-by-case basis, provided it does not exceed 12 consecutive months. Perform a wide variety of clerical/secretarial work ranging from basic to complex duties. $24.73 - $33.97 per hour, based on assignment.

Job Description Fiore Legal is an incredibly fast-moving law firm that is all about delivering the absolute best client experience. We are currently looking for a motivated and detail-oriented legal assistant with a minimum of 2 years of experience to join our team of dedicated professionals. Our practice is primarily focused on automotive and premises personal injury cases. Here at Fiore Legal, we believe that reputation is everything. When clients trust us with their cases, we do everything in our power to help guide them and optimize their recovery. The ideal candidate will enhance the effectiveness of the firm by providing reliable and consistent support for their team and clients. The ideal candidate must be well-versed in the particulars of civil litigation, specifically trial preparation. We are looking for people who are: Kind and compassionate Service-oriented Respectful Collaborative Authentic and real Ethical Responsible and trustworthy Ambitious & Accountable for results Excellent communication and people skills are essential Candidates must be highly organized, able to work in a fast-paced environment, and handle multiple tasks simultaneously Outstanding attention to detail Compensation: $20 - $26 hourly Responsibilities: Communication with insurance companies, medical professionals, and other third parties. Assist with requesting numerous documents related to case workup, such as medical records, insurance letters, DMV documents, and more. Assist with organizing and maintaining clients' electronic files within our case management systems. Qualifications: Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment Candidates must have worked with legal software, case management, and docketing programs Proficient with MS Office products About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you.

Full-time Description High Integrity Professional Environmental Consulting Firm seeking a Scheduler, Administrative Assistant with experience or background working with scheduling and/or the environmental consulting industry. Requirements Administrative Assistant with experience or background working in data entry, scheduling and/or dispatching departments within the asbestos abatement, water restoration, and or environmental consulting industry. · Highly professional · 2 to 3 years of experience working within a scheduling database · Ability to manage data entry into multiple systems · Strong sense of urgency · Ability to multitask · Exceptional customer service · Experience in scheduling and dispatch · Self-motivated · Works well in a team environment · Excellent communications skills (verbal and written) · Versed in working in a fast-paced environment · Perform general scheduling and related duties for environmental testing services Salary Description $25 a hour - or higher depending on experience

Job DescriptionBenefits: Flexible schedule About Us: We are a small, licensed Residential Care Facility for the Elderly (RCFE), serving up to six residents in a comfortable, family-style home environment. Our focus is on providing quality care, dignity, and support for each resident. Position Summary: We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support the Administrator with daily operations, compliance requirements, and general office tasks. This role is ideal for someone who is organized, professional, and interested in contributing to the smooth running of a small, senior care home. Key Responsibilities: Assist Administrator with scheduling, filing, and communication tasks Maintain accurate resident and staff records in compliance with licensing regulations Prepare and update forms, reports, and documentation for Community Care Licensing (CCL) Support staff onboarding, training records, and timekeeping Help coordinate appointments, activities, and vendor services Handle basic office management, including phone calls, emails, and supply orders Perform light bookkeeping support (invoices, petty cash, receipts) as directed Qualifications: High school diploma or equivalent required (college coursework preferred) Prior administrative/office experience (senior care or healthcare setting a plus) Strong organizational and communication skills Proficient with Microsoft Office or Google Workspace Ability to work independently and manage multiple tasks Familiarity with Title 22/RCFE requirements preferred, but training will be provided Schedule & Compensation: Part-time position (1020 hours per week, flexible schedule) Competitive hourly wage based on experience ($25-$30 per hour) Supportive, family-like work environment How to Apply: Please send your resume and a brief cover letter

This internship supports the AI-based production planning project by gathering requirements, identifying data sources, and contributing to the development of a port production planning system to enhance ETA accuracy for customers. Document As-Is processes by interviewing port and HQ personnel and developing Visio process maps Collect interface files and sources for vessel schedule, port in data, real-time production data, parts inventory, lot inventory, lot location, shuttle, truck order, and ship out data. Build a logic to take in production requirements and produce processing plan according to the AI Monitor accuracy of outcome and enhance logic to improve accuracy and efficiency. Develop system maintenance documentation and train IT staff to ensure effective system operations Develop and maintain Standard Operating Procedures (SOPs) for end users

About Kinetic Kinetic is revolutionizing the automotive industry by establishing a network of automated repair centers designed for modern vehicles. Our mission is to lead as the premier infrastructure-as-a-service provider, servicing vehicles through advanced robotic repair and calibration centers powered by cutting-edge software and technology solutions. We specialize in providing precise calibration services to optimize the performance and safety of Advanced Driver Assistance Systems (ADAS). Kinetic's unwavering commitment to innovation and customer satisfaction makes us the trusted partner for OEMs, collision centers, dealerships, and service centers. About the role The Office Administrative Associate plays a critical role in ensuring smooth day-to-day office operations by providing comprehensive administrative and organizational support across the company. This position is ideal for a detail-oriented professional who thrives in a dynamic environment and takes pride in maintaining an organized, efficient, and welcoming workplace. The role supports leadership and internal teams through office coordination, scheduling, onboarding logistics, and event planning, while continuously identifying opportunities to improve office efficiency and operations. Strong communication skills and a proactive, service-oriented mindset are essential for success in this role. What you'll do ● Serve as the primary point of contact for general office operations and administrative support ● Maintain a clean, organized, and professional office environment ● Order and manage office supplies, kitchen inventory, and equipment ● Coordinate office lunches, catering, and team meals ● Manage calendars, appointments, meetings, and on-site scheduling ● Assist with onboarding logistics, including workspace setup and supply coordination ● Coordinate package delivery to departments ● Facilitate processing of USPS mail, invoices and office-related expenses ● Support leadership and teams with administrative tasks ● Assist with planning meetings, internal events, and company activities ● Communicate effectively with internal teams and external partners ● Identify opportunities to improve office efficiency and organization ● Support special projects and administrative operational needs as assigned Qualifications ● Previous experience in an administrative, office coordination, or similar role ● Strong organizational skills and attention to detail ● Excellent written and verbal communication skills ● Proficiency in Microsoft Office Suite, Google Workspace and general knowledge of web based applications ● Professional demeanor with a proactive, solution-oriented mindset ● Ability to work independently while supporting cross-functional teams ● Experience in a growing or dynamic company environment is a plus Benefits ● Competitive hourly wage ● Health, dental, and vision insurance ● Retirement savings plan (401k) with company match ● Paid vacation and holidays

Are you passionate about serving seniors? Do you want to be part of team that strives to create experiences that celebrate our seniors? Clearwater Newport Beach is a premier luxury senior living community in Newport Beach, CA and is looking for a part-time Lifestyle Assistant to join the Memory Care team! Clearwater Living associates enjoy great benefits: Excellent benefits 401(k) contributions Paid Vacation and Sick leave Exciting opportunities to grow Dynamic and fast paced environment Culture of people first and service always The primary purpose of the Memory Support Lifestyle Assistant is to execute programs and activities for our residents based on our Empowered Living philosophy. The Memory Support Lifestyle Assistant must possess outstanding customer service skills and display genuine care and concern for our residents while demonstrating the principles and core values that Clearwater Living embraces. Pay Range: $22.00-$23.00/hour DOE Schedule: Fridays & Saturdays *Potential availability for extra shifts Sunday-Thursday* Responsibilities Plan and execute daily activities and special events, to include set-up and tear-down, decorating for holidays,or themed programming. Assist with surveying residents and making observations and recommendations to determine what activities are of interest Encourage residents to attend and participate in activities A creative thinker that can easily handle individual adaptations of the same experience Possess a genuine curiosity for those they serve Create monthly calendar and participate in the activation of the monthly newsletter and weekly social media posts. Assist with Marketing events Work with volunteers such as scheduling, training and organizing day-to-day assignments Assist with scheduling transportation or driving vehicles as needed Ensure regulatory compliance and report any issues or concerns immediately Comply with Clearwater Living standards and regulations to encourage safe and efficient community operations Display a positive and professional image through actions and maintain high standards of personal appearance which includes following the dress code and wearing community name tag when working Represent the Clearwater Living principles and core value on a daily basis Perform other duties and tasks as assigned or required Qualifications Ability, licensure and willingness to drive the community vehicle High School Diploma or GED AA degree preferred or a minimum of two years of work experience in the industry First Aid Certification preferred Background and criminal record clearances as required by government regulations Must meet health requirements, including TB Clearwater Living is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Job DescriptionBenefits: 401(k) Bonus based on performance Competitive salary Employee discounts Free uniforms Health insurance Paid time off Profit sharing Company parties Procurement & Administrative Associate California Operations Who We Are At Oasis Luxury Smart Homes, our greatest strength is our people the ones who mix reliability with curiosity, and professionalism with just enough personality to make the workday feel alive. Were a team that shows up ready to collaborate, to learn, and to bring high-quality technology experiences to life for our clients. We hold ourselves (and each other) accountable, celebrate growth, and operate with a joyful, solutions-based mindset. Many of our team members have been with us for years and it shows in the upbeat, can-do energy that fills our offices and showrooms. If youre hardworking, positive, detail-oriented, and take pride in supporting a great team, youll feel right at home here. What Were Looking For Were seeking a Purchasing, Inventory & Administrative Specialist to support purchasing, inventory management, accounting data entry, and vendor logistics for our California operations. This role keeps the operational heartbeat steady: ordering accurately, receiving cleanly, reconciling faithfully, and ensuring our systems stay organized and up to date. The ideal candidate is precise, proactive, and not afraid to track down answers. If you love tidy records, clean data, and everything in its rightful place, this is your happy place. Duties & Responsibilities Purchasing & Vendor Coordination (California) Create and manage purchase orders for California projects and warehouse stock. Confirm pricing, stock availability, and delivery timelines with approved vendors. Track order status, shipments, and delivery confirmations. Reconcile received items and vendor invoices against purchase orders, quotes, and packing lists. Partner with Finance/AP to resolve discrepancies, credits, mis-shipments, or missing invoices. Record and reconcile one-off employee credit-card purchases, coding items properly and entering them into the accounting system. Maintain organized vendor, purchasing, and transaction records for clean audit trails. Light Accounting & Administrative Support Enter purchasing, inventory, and vendor data into the accounting system with accuracy and timeliness. Assist the CFO with liight accounting tasks including: Reviewing vendor statements Preparing invoices for payment Auditing credit card transactions Organizing AP documentation and digital records Support month-end administrative tasks related to purchasing and inventory, as assigned. Maintain confidentiality and accuracy in all financial-related workflows. Warehouse Operations Receive and inspect deliveries; log items accurately in the inventory system. Keep inventory records updated; conduct periodic stock counts and resolve discrepancies. Stage equipment for projects; record all outgoing equipment promptly. Keep stock and warehouse areas organized and labeled. Track equipment movement between warehouse and job sites; ensure technician check-out procedures are followed. Process RMAs and product returns per vendor/company procedures. Communicate regularly with the Purchasing Manager, Billing, Installation, and Sales teams. Service as parts runner as needed. Administrative & On-Site Support Maintain cleanliness and organization within the office and warehouse. Handle incoming calls, take messages, and route escalations to the correct team members. Receive and distribute mail, notices, and deliveries within the office. Experience & Skills 2+ years in logistics, purchasing, inventory management, or related operations. Experience with accounting data entry or light accounts payable strongly preferred. Proficiency with purchasing, inventory, or ERP softwareor demonstrated ability to learn quickly. Highly organized with strong analytical and reconciliation skills. Clear communicator and collaborative team player. Able to troubleshoot discrepancies with persistence and curiosity. Knowledge of residential home technology or low-voltage equipment is a plus. High School Diploma or GED required. Physical Requirements Ability to regularly lift 20+ lbs. Ability to bend, kneel, squat, and stand for extended periods. Perks & Benefits At Oasis Luxury Smart Homes, our success is tied to the growth and wellbeing of our people. We offer: Competitive hourly rate (DOE) Employer-covered health insurance 401(k) Bonus eligibility through a personal performance incentive plan PTO & Sick Time Deep employee discounts on the latest and greatest AV gear

San Bernardino County is accepting applications for Senior Office Assistant - Healthcare who perform complex clerical support duties in healthcare environment. Duties may include but are not limited to: * Collecting, entering, processing, sorting, and tabulating information; * Providing general information to the public via phone or in-person; * Answering questions regarding specific departmental procedures and practices; * Processing a variety of documents; * Maintaining files; * Scheduling appointments and meetings; * Preparing letters, reports, invoices, and other documents; * Performing data entry. Positions exist throughout Arrowhead Regional Medical Center, Department of Behavioral Health, Department of Public Health, and Sherriff's/Corrections. Now is the time to begin a fulfilling career with San Bernardino County! (Candidates may indicate personal preference in the Supplemental Questionnaire of the application). For more detailed information, refer to the official San Bernardino County Senior Office Assistant - Healthcare job description. Excellent Benefits To review job-specific benefits, refer to: Summary of Benefits, Clerical Compensation Plan for General CONDITIONS OF EMPLOYMENT Pre-Employment Process: Incumbents must pass a background investigation, which includes fingerprinting, work history and education verification, as well as a job-related physical exam and drug screening. Shift work and/or weekend work: Some departments may require shift work and/or weekend work. Must indicate availability on the application. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. * Salary increases contingent upon Property Related Revenue and/or statewide Realignment Sales Tax Collections performance. Option 1: One (1) year of full-time equivalent clerical experience with six (6) months in a healthcare setting (includes hospital, clinic, Department of Behavioral Health, Department of Public Health, corrections, dental offices). OR Option 2: Six (6) months of full-time equivalent clerical experience and possession of a Healthcare certificate, license, or degree (Medical Assistant cert, CNA cert, or a closely related healthcare certification). Job duties must be clearly detailed on the Application. Retail sales and food service experience are not considered qualifying. Candidates with education in Healthcare, including knowledge of Medical Terminology, are highly desired. Bilingual Skills (Spanish/English) are highly desirable and should be noted on the application. Candidates who wish to be considered for bilingual (Spanish/English) positions must indicate bilingual skills on the application. Bilingual compensation may be available; additional testing may be required. Application Procedure: Please complete and submit the online employment application and supplemental questionnaire by Friday, January 30, 2026 at 5:00pm. Resumes will not be accepted in lieu of the application and/or supplemental questionnaires. Examination: There will be a competitive evaluation based on a review of the Application and Supplemental Questionnaire. It is to your advantage to include as much relevant and detailed work experience as possible. To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. If you need technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at **************. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application. Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA): San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, dedicated to ensuring equal employment opportunities for all employees and applicants. ADA Accommodation: If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF)within one week of the recruitment filing deadline. Veterans' Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy. For more important details, review the Applicant Information and County Employment Process