Manager's assistant/administrative assistant jobs in New Mexico - 54 jobs

**Koniag Technology Solutions,** a Koniag Government Services company, is seeking an Assistant/Alternate Project Manager to support **KTS** and our government customer in Artesia, NM. **This position requires the candidate to be able to obtain a Public Trust.** _This position is for a Future New Business Opportunity._ We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more. **Essential Functions, Responsibilities & Duties may include, but are not limited to:** **Assistant/Alternate Project Management:** + Minimum one (1) year of experience as an on-site Project Management for a Federal Contract + Demonstrate experience and working knowledge typical of facilities support services that include Scheduling, Inventory, Issue, Role Players, etc. + Assist with management of all aspects of support services for a federal government training facility, including but not limited to Firearms, Vehicle Maintenance, Transportation, etc. + Assist with managing trades across multiple buildings + Develop client relationships and ensure successful execution of all contract requirements + Support supervisors to coordinate site activities, including training events, facility usage, and student recreation support + Assist PM to create, monitor and support all contract deliverables + Assist PM to ensure compliance of all contract plans, including but not limited to, Service Plans, Quality Control, Disaster Preparedness, Key Control, Property Control, Environmental Protection, Safety, etc. + Assist PM to support supply, equipment and/or service procurements + Assist PM to manage all project risks including budget and goals + Serve as PM when delegated **Assist PM with Project Reporting:** + Manage on-time delivery of monthly, quarterly, and yearly reports + Gather data from multiple sources and conduct analysis toward goals and trends + Analyze outcomes and translate into narrative form for client reports + Create Excel graphs to display numeric data from a table **Assist PM with Project Budget Management:** + Support estimate/proposal creation for Service Requests/Task Orders + Ensure the project stays on budget and schedule as approved + Escalate risks to management + Provide updates and reports to management and clients **Assist PM with Vendor Management:** + Facilitate and lead regular meetings with subcontractors/vendors + Track and manage subcontract deliverables and tasks + Ensure outcomes are consistent with contract expectations **Client Management:** + Act as the back-up point of contact to government counterpart for PM when delegated + Respond timely to all client requests, emails, phone calls, meeting requests, etc. + Support PM to facilitate recurring client meetings including agenda creation and report presentations as required + Provide excellent customer service + Coordinate with PM and executive leadership to support all contract requirements + Other tasks as assigned by the PM and/or executive management team **To be successful in this role, the employee will need to be able to:** + Have experience as an Assistant/Alternate Project Manager on Federal contracts + Assist with management of contractor facilities services support staff of approximately 60 + Demonstrate understanding of Federal Administrative Processes + Work on tight deadlines + Remain on-site during all times when work is performed as delegated by the PM + Remain in on-call status and available when not on duty as delegated by the PM + Be competent in using applications such as Word / Excel / Power Point + Be proficient in data analysis and reporting + Ability to obtain a Public Trust clearance + Be familiar with EO 13834 Sustainability Requirements **The ideal candidate will be:** + Effective in management of people + Detail -oriented + Organized + Self-motivated + Proficient in Reporting + Adaptive to changing priorities + Respectful and calm in pressure situations + A dedicated TEAM PLAYER **Our Equal Employment Opportunity Policy** The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment. The company is dedicated to seeking all qualified applicants. If you require accommodation to navigate or to apply for a position on our website, please contact Heaven Wood via e-mail at accommodations@koniag-gs.com or by calling ************ to request accommodation. _Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit_ _****************** _._ **_Equal Opportunity Employer/Veterans/Disabled. Shareholder Preference in accordance with Public Law 88-352_** **Job Details** **Pay Type** **Salary**

Job DescriptionPosition Description: Senior Administrative Assistant (3 positions) (5 year position) Summary:Senior Administrative Assistants provide mid-level administrative support to managers and staff, ensuring smooth daily operations. Key Responsibilities:Support with confidentiality, scheduling, travel arrangements, meeting prep, and correspondence. Process logs, records, and administrative documents. Assist with supply management, visitor escorting, and office coordination. Qualifications:High school diploma and 5 years of administrative support experience. Proficiency in Microsoft 365 and federal administrative systems. Strong organizational and communication skills. Must meet DOE/NNSA background suitability requirements. Task Manager & Records Manager must hold a DOE/NNSA Q clearance. All staff must comply with DOE/NNSA security and suitability standards, including visitor access and badging. Must adhere to performance standards, such as accuracy (=9799%), timely record retrievals, and supply fulfillment (=95%). $25. 00 - $45. 00 Hourly

JOB TITLE: Administrative Assistant Level IV /PURPOSE: To complete duties as listed below in addition to supervising other office personnel. SUPERVISOR: Principal and Assistant Principal SUPERVISES: Other Office Personnel. EDUCATION REQUIRED/PREFERRED: High School Diploma EXPERIENCE REQUIRED/PREFERRED: Minimum three years experience in related profession. CERTIFICATE/LICENSE: N/A ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: * Keeps a record of all daily attendance sheets turned in by teachers. * Posts period attendance in computer for all students. * Runs daily attendance reports. * Prints individual student attendance reports. * Records daily absences in computer for all students. * Makes calls to parents throughout the day regarding absenteeism. * Responsible for student daily check out or check in procedures. * Keeps all information current for forty (40) day count. * Compiles data for the 40th day report. * Prints form letters to parents for 3, 5 and 10 day absences. * Submits STARS attendance reports to the District Office as per district schedule. * Notifies parents by telephone when their student has exceeded the attendance policy and is in danger of being dropped. * Updates student information in their active files and on the computer. * Keeps, updates and posts student active files. * Keeps Special Education student count current for the middle school. * Assist in the preparation of the end of the year report. * Keeps a file of all student activity absences. * Keeps records of all drop outs and withdrawals and reasons for their actions. * Compiles and submits reports as required by District Office. * Registers new students * Keeps a file on each student with general information pertaining to that student, (e.g. student schedule, copies of failure notices, report cards, notes from parents, doctors, etc.). * Responsible for maintaining records of teacher substitutes. * Responsible for seeing that the substitute teacher signs in on time and is taken to the proper classroom. * Makes arrangement for substitutes for all coaches in all sports. * Submits substitute report including reconciling time clock as per district schedule. * Files substitute reports in teacher files. * Maintains staff leave requests and compiles the leave report. * Maintains time sheet records and submit records to the District Office for all non-certified employees, as per district schedule. * Builds templates for reports that need to be generated on the school computer. * Assists with daily office tasks such as answering phones, waiting on students and parents, writing re-admits. * Type correspondence for Administration. * Inputs & maintains all school accounts, federal, operational and athletic budgets. * Receipts all money from clubs, organizations, buy outs, etc. * Collects fines & fees owed (library, lunch, classroom, yearbook, etc.) * Collects all fees associated with locker assignment. * Prepares all financial reports. * Deposits all monies receipted in bank. * Enters all deposits in Visions. * Inputs deposits and requisitions in Visions. * Inputs travel requests. * Pays invoices and P Card charges. * Other duties as assigned. KNOWLEDGE, SKILLS & ABILITIES REQUIRED/PREFERRED: * General computer skills * Data Base Management * Spreadsheet use * Ability to work with staff, student, and public in a positive and professional manner. * Knowledge of Accounting Practices. * Ability to multi-task with few or no errors. * Knowledge of Powerschool. * Maintain confidentiality of school records under FERPA and HIPPA guidelines. PRIMARY JOB LOCATION: Position is primarily in an office setting. Secretary may be requested to cover classes or duties as deemed necessary by site Administrator. TERMS OF EMPLOYMENT (LENGTH OF CONTRACT): Year Round Employee EVALUATION PERFORMED BY: Principal/Assistant Principal WORKING CONDITIONS AND PHYSICAL EFFORT: Employee's work: Standing 10% Inside 90% Walking 10% Outside 10% Sitting 80% Total 100% 100% Requirements While Performing Job: Physical Activity Daily: Yes/No Description Twist: Waist Yes Wrist Yes Neck/Shoulder Yes Stoop, bend Yes Squat, kneel or crawl Yes Repetitive motions of hands or wrists Yes Run No Climb ladders, stairs, or equipment No Ride equipment No Walk on uneven terrain No Fine finger dexterity Yes Manual dexterity Yes Reaching above shoulders Yes Reaching at shoulder height Yes Reaching below shoulders Yes Other Requirements for pushing, lifting, pulling, or carrying obstacles of weight No. of lbs. from the floor Push Pull Lift Carry Frequency: Explain if daily/weekly/monthly/once in a while 0-25 X X Daily 26-50 X X Weekly 51-150 Above 150 No. of lbs from chest high 0-25 X X Weekly 26-50 X X Once in a while 51-150 Above 150 No. of lbs. over head 0-25 X X Once in a while 26-50 51-150 Above 150 Must be capable of working under unusual conditions such as: Chemicals, skin irritants such as soaps, cleaning agents and others Cold/heat of outside work Confined spaces such as crawl spaces and other small areas Contact with the public Yes Dampness Electrical Explosives, flammables, gas, paint thinners High work spaces Machine noise Yes Radiation Sun Vibration Protective equipment required Vision Demand and Capabilities Hearing Demands and Capabilities Normal night vision Normal depth perception X Normal depth vision X Normal color vision X Red/Green/Amber color vision X Uncorrected Vision Corrected Vision X Hearing essentially normal X Some high tone loss Significant high tone loss Low tone loss Other requirements: Corrected hearing X This position will be paid according to the Administrative Assistant Salary Schedule: ********************************************************************************** Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety. * IF CHOSEN, APPLICANT MAY NEED TO RE-APPLY FOR PERMANENT POSITION AT THE END OF THE 2025-2026 ACADEMIC YEAR

General Job Description: The position is responsible for providing administrative /financial support for the Bloomfield Early Childhood Center. Non-Exempt Work Schedule: Contract Days: 210 Contract Hours: 8 hours/day Qualifications: * High school graduate or equivalent. * Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent. * Knowledge of modern office practices and procedures. * Ability to operate standard office machines including a PC. * Ability to demonstrate high proficiency in duties; working through to completion with little or no supervision. * Ability to deal courteously and tactfully with District personnel and the public. * Ability to exercise initiative, independent judgment, and discretion in performing duties. * Knows the importance of confidentiality. Physical Requirements: Sitting, standing, lifting and carrying (up to 50 lbs.), reaching, squatting, kneeling. Performance Responsibilities: * Perform clerical activities for general office functions. * Maintain records and files pertinent to the Special Services department. * Prepare and maintain records pertinent to the Special Services budget. * Prepare preparatory work for accounts payable activities, including but not limted to input of Personnel Requisitions to AS400 for processing of Purchase Orders. Record, process, track and monitor required paperwork to ensure orders are complete and invoices are paid in an accurate and timely manner. * Maintains department supply inventory; makes purchases as needed. * Coordinates staff travel and training; processes travel reimbursement requests. * Set up, schedule, and register Special Services staff for trainings and conferences. * Prepare, type, and distribute memos and letters as needed. * Assist in compiling and preparing data and reports. * Answer phones, open and handle correspondence as needed. * Schedule meetings and workshops as needed. * Duplicate and distribute copies of pertinent material. * Order and distribute supplies and materials as needed. * Other duties as assigned.

The NMHU Facundo Valdez School of Social Work (FVSSW) Center for Excellence in Social Work (Center) is one of six Centers for Excellence in New Mexico established by Gov. Lujan Grisham to provide state-of-the-art research for legislators, state agency stakeholders and communities and culturally grounded professional development for social workers and allied professionals across New Mexico. Located at the FVSSW Albuquerque Center, this dynamic senior-level administrative position provides administrative and basic accounting support to the NMHU FVSSW Center for Excellence in Social Work, its Director and team. The position also collaborates closely with all administrative support positions within the FVSSW and NMHU. Key Duties and Responsibilities: * Establish a positive professional relationship with all students, staff, faculty, and the public; * Provide customer service and administrative support, including but not limited to professionally answering calls and emails, managing Outlook calendar invitations, and purchasing office supplies on behalf of the Center Director and team; * Apply basic principles and skills of accounting to track costs and expenditures, monitor and manage the Center accounts, prepare budget adjustment requests and complete other budget forms and reporting; * Manage electronic and paper submission processes and record keeping associated with p-card purchases and reconciliation, travel requests, graduate assistant requests, and other activities related to the Center's business; * Processing professional services contracts and payments for external stakeholders, faculty and staff; * Learns and masters the following software programs for the completion of the above tasks: Ellucian Banner; Emburse Enterprise; PayCom; Microsoft 365 (Including Teams); Adobe Sign; * Assist in planning events, including securing event space rental agreements and purchasing training supplies and incentives; * Represent the Center and FVSSW at community events, including tabling at student and community member recruitment events, and answering questions; * Manage data and information and disseminate continuing education certificates for the Center and its Plaza Professional Development Institute; * Work as a team with all FVSSW administrative and support staff; * May supervise work-study students; * Performs other related duties as assigned.

1490101 Grade : PAY GRADE 42 Job Class : ADMIN. ASSISTANT SR. EMS Posting Start : 01/08/2026 Posting End : 01/31/2026 MINIMUM HOURLY RATE: $21.31

Job Description PRN to PART TIME OPPORTUNITY The Administrative Assistant supports the department of rehabilitation services by answering phones, taking messages, greeting patients/clients, managing schedules, managing insurance verification/authorization, maintaining a clean and organized department/clinic for efficient operations, and other diverse duties as requested or required. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Answer phones and take accurate messages in a professional manner. Greet all patients/clients, family, caregivers and/or visitors to the department/clinic in a friendly manner. Handle and respond to all therapy referrals in a timely manner, acquiring all necessary information. Develop effective rapport with referring healthcare practitioners. Conduct initial registration of patients/clients to include interviews with the patient/client, family, and/or caregiver to obtain all required information. Assist patients/clients, family, and/or caregiver with completion of all necessary paperwork to include, but not limited to, intake forms, medical history, medications, and insurance. Prepare necessary documentation including insurance benefits, insurance verification/authorization, reports/logs, and order forms, etc. in a timely manner according to federal, state and facility-specific rules and regulations. Consult with members of the rehabilitation team to help maintain appropriate treatment schedules taking into consideration the needs of the therapist, patient/client, family and/or caregiver, as well as tracking/scheduling of supervisory visits. Demonstrate the ability to handle changing schedules of patients/clients. Assist therapists with tracking, collecting, and maintaining plan of care certifications and re-certifications according to federal, state and facility-specific rules and regulations. Assist with patient/client appointment reminders as necessary. Maintain confidentiality of all patient/client protected health information according to Health Insurance Portability and Accountability Act (HIPAA) and facility-specific rules and regulations. Collect patient/client payment(s) according to facility-specific guidelines and/or direct patients/clients to appropriate accounting staff when necessary. Assist the billing team with insurance claims/denials to secure reimbursement as needed. Present a positive service-oriented approach with patients/clients, family, caregivers, facility staff, and co-workers at all times. Assist with orientation of new staff, volunteers, and students. Assist with equipment maintenance and monitor supply inventory. Help maintain cleanliness of the rehabilitation department/clinic. Demonstrate ongoing commitment to reducing costs and improving productivity in the rehabilitation department/clinic. Maintain positive working relationships with the healthcare team, patient/client, family, and caregiver. Complete RehabVisions and facility reports as required. Attend department/clinic meetings and conferences. Understand and comply with RehabVisions' policies and procedures, including but not limited to, universal precautions, safety, risk, and emergency. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED) One to three (1-3) years of related experience and/or training Equivalent combination of education and experience OTHER SKILLS AND ABILITIES Data entry experience and accurate typing abilities. Ability to relate positively, professionally, and cooperatively with others. Demonstrate flexibility and willingness to change and learn when necessary for efficient departmental/clinic operations. Ability to perform the essential work functions of this job, with or without reasonable accommodations. Our full-time therapists are also eligible for a competitive benefits offering, including: Flexible work environment Competitive base pay Medical/Dental/Vision 401k with company match Internal CEU opportunities Life Insurance Accidental death and dismemberment PTO and six paid holidays Company paid short-term disability Find a therapy career you'll love at RehabVisions. Apply today! RehabVisions is an Equal Opportunity and FMLA-compliant employer.

Country: United States of America Unspecified U.S. Citizen, U.S. Person, or Immigration Status Requirements: Must be authorized to work in the U.S. without the company's immigration sponsorship now or in the future. The company will not offer immigration sponsorship for this position. The company will not seek an export authorization for this role. Security Clearance: None/Not Required RTX Corporation is an Aerospace and Defense company that provides advanced systems and services for commercial, military and government customers worldwide. It comprises three industry-leading businesses - Collins Aerospace Systems, Pratt & Whitney, and Raytheon. Its 185,000 employees enable the company to operate at the edge of known science as they imagine and deliver solutions that push the boundaries in quantum physics, electric propulsion, directed energy, hypersonic, avionics and cybersecurity. The company, formed in 2020 through the combination of Raytheon Company and the United Technologies Corporation aerospace businesses, is headquartered in Arlington, VA. To realize our full potential, RTX is committed to creating a company where all employees are respected, valued and supported in the pursuit of their goals. We know companies that embrace diversity in all its forms not only deliver stronger business results, but also become a force for good, fueling stronger business performance and greater opportunity for employees, partners, investors and communities to succeed. The following position is to join our RTX Corporate team: We are seeking a highly motivated individual for the role of Executive Administrative Assistant to support a C-Suite senior leader in the Legal function. The successful candidate will be a self-starter with the ability to make important office decisions while working in a highly collaborative, and versatile environment handling an array of assignments and responsibilities. Exceptional focus on time management, organization and attention to details are critical. What you will do: Effective calendar management - managing complex executive schedules, understanding priorities, scheduling meetings, and resolving conflicts effectively and efficiently Scheduling all aspects of travel (domestic and international) - available off hours as needed - ensure all necessary documents and processes are followed in advance of the trip Accurately processing expense reports with timely submission in accordance with all policies and procedures Prepare for meetings - includes booking conference room, escorting visitors, printing materials, connecting Zoom calls and organizing catering as needed Preparing documents and presentations for leadership, as needed Maintaining accurate team documents such as department files, correspondence, contact lists and organizational charts. Attending executive staff meetings, taking meeting minutes and distributing action items to attendees. Develop collaborative relationships with administrative staff within the organization Resourceful in getting answers to questions and communicating them effectively The ability to handle confidential information with maturity, discretion, and a high degree of professionalism is paramount In addition, be able to participate in special projects, embrace and execute all other duties as required or assigned. Qualifications You Must Have: Typically requires an associate's degree and prior experience in an Administrative Assistant role, supporting Executives Familiarity with digital collaboration tools and video/virtual conferencing platforms Tech savvy - proficient with Microsoft office suite (PowerPoint, Excel, Outlook) Must be willing to work On-site, Monday through Friday, in Farmington, CT Must be authorized to work in the U.S. without sponsorship now or in the future. RTX Corporate will not offer sponsorship for this position. Qualifications We Prefer: Bachelor's Degree and 8 years of prior work experience Working in a legal department or in a law firm is a plus Ability to navigate across broader organization Follows directions thoroughly and maintains confidentiality of any company sensitive information Self-motivated team player with desire and drive to learn and grow Operate efficiently, learn, adapt quickly and lean forward Outstanding interpersonal skills, both verbal and written Excellent prioritization and organizational skills Problem-solver with sound business judgment Collaborate effectively with all team members Forward thinker with proactive mindset and attention to detail Location: On-site in Farmington, CT What We Offer: Whether you're just starting out on your career journey or are an experienced professional, we offer a robust total rewards package with compensation; healthcare, wellness, retirement and work/life benefits; career development and recognition programs. Some of the benefits we offer include parental (including paternal) leave, flexible work schedules, achievement awards, educational assistance and child/adult backup care. As part of our commitment to maintaining a secure hiring process, candidates may be asked to attend select steps of the interview process in-person at one of our office locations, regardless of whether the role is designated as on-site, hybrid or remote. The salary range for this role is 62,000 USD - 126,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate's work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company's performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window. RTX is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any other applicable state or federal protected class. RTX provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans' Readjustment Assistance Act. Privacy Policy and Terms: Click on this link to read the Policy and Terms

The Operations Assistant, Casual performs a combination of clerical duties that require knowledge and application of various work methods and procedures Responsibilities * Conduct limited research * Prepare, issue and send out receipts, bills, policies, invoices, statements and checks * Answer telephones, convey messages and run errands * Count, weigh, check, analyze, measure and/or classify material * Work in a team setting to accomplish departmental goals * Prepare envelops and packages for mailing * Tabulate and post data in record books * Operate various office machines * Issue licenses, permits, certificates, writs, or other legal documents and/or titles * Stamp or number forms by hand or machine and photocopy documents * Adjust complaints * Other duties and projects, as assigned * Type or enter information into the computer to prepare correspondence * Open and route incoming mail, answer correspondence and prepare outgoing mail * Transfer information from reports, code numerically and post to prepared code sheet, ledger or journal * Maintain a positive attitude in a highly intense environment * Receive and issues receipts for payments on licenses, permits, certificates, bonds, service, etc. * Proofread records or forms, sort and file records and index records and information Requirements Education: * High School Diploma or equivalent. Experience: * Prior experience in the transportation industry, preferred * Prior typing/data entry and clerical skills, preferred Computer Skills: * Proficient in Microsoft Office Suite. * Ability to use various office machines. Additional Requirements: * Shift days and hours required for this position vary by location and may include days, nights, and/or weekends. Being able to work the required hours at this location will be considered a minimum requirement. Competencies: * Decision Making and Critical Thinking * Initiative * Managing Multiple Priorities * Mentoring Others * Process Management * Service Center Operation and Maintenance * Transportation Safety Other Details Work Hours: * Schedule may vary depending on Service Center location. Compensation: * This is a hourly position paid weekly. About Us ABF Freight , an ArcBest company, is one of the nation's largest, most trusted less-than-truckload carriers. With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. We're driven for excellence. An Equal Opportunity Employer including Vet/Disability

WHAT WE OFFER If you are looking for an opportunity to @UnleashYourPotential as a Leader and Salon Assistant Manager, you've come to the right place. Leading with style, kindness, compassion, and care puts you a cut above the rest. We might be just what you are looking for. WHAT YOU'LL DO * You'll be the heartbeat of the salon alongside the Salon Leader, supporting in salon operations and providing leadership and tools for success. * Leading by example, you'll help your Salon Leader and teammates increase their clientele and the business. You will focus on the profitability of the salon and teach stylists the ins and outs of the business. * You will set the example as well as provide all hair care services offered by SmartStyle and ensure the highest quality is provided to each guest * You will act as a coach and mentor to bring out the best in salon employees, ensuring there is a positive work environment. * You will support the salon lead with recruiting, hiring, training, and handling conflicts and client complaints with ease and professionalism. WE'D LOVE TO HEAR FROM YOU IF YOU MEET THESE QUALIFICATIONS * You lead by example, with our customer service at your core, and can resolve challenges with professionalism. * You know how to bring out the best in others by being the best yourself in training, supporting the salon leader, developing the team, creating a positive work environment, providing guidance on business and technical matters, and always keeping the salon's bottom line in mind. * You have a current cosmetology/barber license as required by state/provincial regulations. * You can and want to work a flexible schedule, including evenings and weekends. * You are tech-savvy and can perform administrative tasks. You may be closing out the system at the end of the day. * You need to know how to read, write, and do basic math. * You need to be able to travel to mandatory meetings and training sessions, including overnight travel. PHYSICAL REQUIREMENTS * You need good eyesight to observe a guest's hair, including close vision, color vision, and the ability to adjust focus. * If you enjoy moving around and staying active, you can do that here. You'll be standing, lifting, and reaching for the stars. You need to be comfortable with lifting, bending, and performing repetitive movements, occasionally lifting 10-25 lbs. * We use chemicals and fragrances in our treatment,s which you will smell. You must be okay with fragrances and chemicals. DISCLAIMER: "You are submitting your information for potential employment opportunities with an independent franchise of Regis Corporation or one of its subsidiaries (collectively "Regis"). If hired, you will be a direct employee of the franchise, not Regis. Franchisees are independent business owners/operators who can vary from Regis or other franchisees. Only the franchisee is responsible for employment matters at the salon, including firing, discipline, supervision, staffing, scheduling, wages, and benefits. Regis will not receive a copy of your employment application and will have no involvement in any hiring or other employment decisions."

Position Title Executive Administrative Assistant to AVPAA Position Classification Staff Employment Type Full-Time Benefits Full Time Benefitted Department College of Professional Studies Summary Provides executive-level administrative support to the Associate Vice President for Academic Affairs & Dean of Professional Studies. Oversees and coordinates complex administrative, financial, reporting, and operational functions across multiple academic, workforce development, graduate, and grant-funded units. Serves as a primary administrative liaison and exercises independent judgment, discretion, and confidentiality in support of institutional operations, compliance, and strategic initiatives. Duties * Serves as the primary executive administrator to the AVPAA & Dean in a one-on-one working relationship, acting as a trusted right hand to support daily operations, long-term planning, and institutional responsibilities. * Provides comprehensive administrative support for the College of Professional Studies, Graduate Division, Workforce Development and Career & Technical Education initiatives, Adult Education Services, Faculty Professional Development, advising and outreach operations, and other assigned units. Provides leadership to department administrative support personnel; manages correspondence between the Dean and the Professional Studies departments; schedules monthly meetings; and relays information from the Dean/AVPAA. * Assists in the administration of the Graduate Division, including coordination of graduate scholarships and graduate assistantships. Supports recruitment and selection processes for graduate assistants, including coordinating interviews, generating contracts, managing budgets, and facilitating communications with candidates and departments. Coordinates academic and administrative processes related to graduate programs in collaboration with faculty, departments, and Academic Affairs offices. * Acts as liaison for the Dean/AVPAA to all students, faculty, university staff, and the general public; answers questions and provides information about the University's programs and activities within the scope of delegated authority; researches and resolves problems but refers complex and critical issues to the Dean/AVPAA; collects and compiles agenda items in preparation for meetings; transcribes minutes of meetings; undertakes appropriate follow-up. * Initiates, composes, and prepares a variety of internal and external correspondence, memos, and reports to businesses, vendors, officials, local and state offices, agencies, and other University departments; prepares purchase requisitions for supplies; coordinates and secures all travel arrangements for the Dean/AVPAA, and designed others including transportation, meals, and lodging in accordance with established policies. * Oversees and supports budget management activities across multiple units, including budget tracking, allocations, expenditure monitoring, forecasting, and reporting. Maintains confidential files; data entry including, but not limited to upkeep of spreadsheets; assists in the preparation of faculty and staff workshops and faculty, staff and student events. Supports institution-wide processes related to faculty contracts, adjunct contracts, overload contracts, course releases, and other academic compensation actions, ensuring accuracy and compliance. Reviews budget of Professional Studies (monthly) and each Department budget (each Fall and Spring semester). Maintains data for Professional Services Vision & Goals. Assists with programs and activities run by the Academic Affairs Office. * Reviews Academic Calendar for dates of importance to administrative support personnel; coordinates with administrative support personnel regarding information that should be brought to the attention of the entire group. Keeps track of course offerings under the Professional Studies Division; reviews enrollment data prior to the start of the semester and works with Dean and Professional Studies Departments to cancel low- enrollment courses, notifying the Department Chair, Instructor, and departmental support personnel. * Supports special projects and strategic initiatives requiring cross-unit coordination and executive-level administrative oversight. Assists with compliance, reporting, and documentation requirements for grants, accreditation, and legislative requests. Provides administrative support for grant-funded initiatives, including Adult Education Services and other programs as assigned. * Manages the AVPAA & Dean's calendar, correspondence, meetings, and priorities; proactively coordinates schedules and protects executive time to ensure alignment with institutional goals; answers telephone calls; prepares for meetings and takes minutes. Coordinates administrative support for grants, faculty information, Higher Education Department information, departmental information, and committee work. Updates the AVPAA/Dean website, facilitates data management, and processes and delivers all forms that need the AVPAA/Dean's signature. * Provides a broad range of administrative functions, and supervisory functions if applicable. May supervise assigned staff in accordance with WNMU personnel practices including recruitment, training, performance evaluation, guidance, etc. Participates in the process of ongoing personal and professional development. Maintains comprehensive communication among all contacts (internal and external). Models professional standards and ethics in accordance with WNMU philosophy. * May provide functional leadership and coordination of administrative support staff or student employees as assigned. * Performs other duties as assigned. Education/Background High School Diploma or GED required with 4 years of experience in administrative, operational, or secretarial work in an executive setting with supervisory responsibilities. Associates degree preferred. Expertise in all Microsoft Office Suite including: Word, Excel, Access, Power Point, and Outlook. Completion of a post high school program in Office Management or closely related area may substitute for one year of the required experience. Bilingual (Spanish) preferred. Job Knowledge Advanced proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and ability to quickly learn and effectively use institutional systems such as Banner, Argos, and related tools. Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities across diverse functional areas. Skill in the operation of a variety of office equipment including but not limited to computer, fax, copier, and telecommunication equipment. Excellent written and verbal communication skills, including the ability to communicate professionally, diplomatically, and calmly in sensitive or high-stakes situations and in establishing and maintaining effective working relationships with a variety of community members, students, parents, and staff. Demonstrated ability to exercise independent judgment, discretion, and confidentiality. Skill in working in an environment subject to frequent interruptions, changing priorities, and use of judgment in the release of confidential information. Skill in researching, compiling, and preparing reports and related information. Knowledge of university policies and procedures, and state and federal laws and regulations that apply to university processes. Must be sensitive to cultural differences within the University and community. Working Conditions/ Physical Demands (With or Without Accommodations) Normal office, may travel some within the community when needed. May be required to transport normal office equipment and materials. Ability to comprehend and work with a variety of information from various sources. Able to clearly communicate with a diverse population of individuals. Ability to compose correspondence and reports and remain in a sedentary position for prolonged periods of time. May be required to work additional hours or days depending on circumstances. Other Requirements Location Silver City Salary Range $46,476 Advertising Summary Supplemental Questions Required fields are indicated with an asterisk (*). Documents Needed to Apply Required Documents * Resume/CV * Cover Letter Optional Documents * Unofficial Transcripts Western New Mexico University P.O. Box 680 Silver City, NM 88062 Phone ************** wnmu.edu 2022 -- Regents of Western New Mexico University * Accessibility * Consumer Information * Mission/Vision * HED Dashboard * Non Discriminatory Notice * Accreditation * Public Record Request * Departmental Peer Review * Title IX - Sexual Misconduct * Contact Us * Admin Login

Description INFINISOURCE CONSULTING SOLUTIONS (ICS) InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction. ICS is seeking an Executive Assistant/Administrative Assistant II to join our team! The individual will perform administrative tasks including but not limited to: Providing Executive/Assistant I support to high level executives, directors or managers. Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials. Organizing and prioritizing action items and serving as a liaison for internal and external offices. Managing business relationships with other program offices, divisions, and stakeholders. Managing logistics, materials, and generating minutes for meetings. Drafting and editing correspondence. Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation. Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records. Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions). Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual's and/or teams' objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations. Requirements The individual shall have: An active secret clearance A minimum of three (3) years of experience performing high-level administrative duties is required; Federal government experience is desired. Knowledge of and experience with systems and/or procedures is desired (i.e., systems include records management, SharePoint or similar information systems, human resource information systems, correspondence systems, travel systems and payroll systems). Ability to communicate in English both orally and in writing. Proficiency in various types of Information Technology resources such as Microsoft Office Suite products. InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions. InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account. ASSISTANT CLERK STATE OF MAINE JUDICIAL BRANCH The State of Maine Judicial Branch welcomes motivated team members to join us in serving the communities of Maine within the court system. The Judicial Branch plays a very important role in our communities by providing a safe, accessible, efficient, and impartial system of dispute resolution. Judicial Branch employees all support this mission in their various roles. We have 31 courts across the state and process over 130,000 cases each year in support of Maine's almost 1.4 million residents. The Job: The State of Maine Judicial Branch is seeking a detail-oriented team player with strong customer service skills to join our team as an Assistant Clerk. This position involves clerical work in a Clerk's Office and courtroom, where civil, family, and criminal cases are processed. This requires extensive contact with the public and attorneys, utilizing excellent customer service skills and managing various computer systems and office equipment while enjoying a full-time work schedule that fits your life needs. If you have experience in customer service and are interested in supporting the Maine courts, we invite you to apply to join our dedicated team of Judicial Branch employees. We love what we do and want to find someone who shares that enthusiasm! Salary Range: Starting pay is $22.21 - $23.35 per hour. Grade 10 - $22.21 - $30.13 per hour. What We Offer: At the Maine Judicial Branch, we value our employees, which is why we offer great benefits. In addition to competitive pay, we provide: Work-life balance: 13 paid holidays, 2+ weeks of vacation leave, and 12 paid sick days every year. Paid Parental Leave: 4 weeks Gym membership and childcare reimbursement programs Public Service Student Loan Forgiveness Program Health insurance coverage (85%-100% employer-paid for employee-only plan) Health insurance premium credit (5% decrease in employee premiums) Dental insurance (100% employer-paid for employee-only plan) Health and dependent care flexible spending accounts Defined Benefit Pension plan contributions Voluntary deferred compensation (retirement savings 457 Plan) Up to $1000 Tuition Reimbursement each year Employer-paid life insurance (1x annual salary) Additional wellness benefits Responsibilities: Docket, process, and file matters before the Court Communicate effectively with the public, judges, attorneys, and other agencies Schedule pre-trial activities, trials, motions, and other proceedings Handle and process fines, fees, and costs paid to or through the Court Serve as courtroom clerk and perform duties as required by the judge Prepare abstracts and reports for various agencies Operate electronic recording machines and maintain appropriate logs Participate in jury management activities Perform other varied duties as requested by the Clerk We're Looking For: High school diploma or GED Two years of experience providing customer service and/or clerical work/office administration. (College coursework may be substituted for work experience on a year-for-year basis) Accurate keyboard skills and ability to type at least 45 words per minute Strong interpersonal and customer service skills Ability to learn detailed computer applications Excellent attention to detail Proficiency in computer software programs such as MS Office, as demonstrated by training, education, or work experience How to Apply: This position will remain open until filled. Cover letter, resume, and online application must be submitted online at ******************************************************************************************* The Judicial Branch is an EEO/AA employer. If you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at ************************. . If you have any questions about the online application process, please contact the Judicial Branch Human Resources Department at ************************.

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

Job Description Marketing Administrative Assistant Reports To: Director of Marketing Supervises: N/A Assist the Director of Marketing with administrative duties and special projects, ensuring compliance with company, tribal, and regulatory guidelines. Other duties as assigned for the success of the organization Key Responsibilities: Maintain confidentiality in all matters related to the Director, department, and enterprise Obtain and maintain a gaming Manage the Director's calendar and schedule Screen incoming calls and correspondence, responding independently when Prepare and monitor compliance with administrative procedures and Arrange programs, events, and conferences, including facilities, catering, and budget management for departmental event and meetings. Prepare records for meetings, such as agendas, notices, minutes, and Act as custodian of documents and Compose and prepare confidential correspondence, reports, and other Create and maintain database and spreadsheet (Giving committee associated costs) Arrange travel plans and itineraries, and compile documents for travel-related Adhere to all regulatory, departmental, and casino policies and Perform other duties as assigned by Complete point adjustments, prize voucher voids, and gift voucher voids in the player tracking systems. Maintain Team Member files with PTO requests and Director/Manager Input monthly team member schedules for each Marketing department and distribute to the Provide documents for gift giving and donation applications, and notify requesters of Maintain monthly logs of approval and denials for Open and distribute mail for the Marketing Maintain central Take and transcribe minutes from weekly Marketing Within two hours of the meeting end and distribute minutes to team members. Update and maintain the Policies & Procedures Serve as the contact person for drop-ins at the Front Desk and Additional duties for this position: Organizes the Team Member shout-out board and attends team member of the month Other duties or tasks as assigned for the success of the Education and Experience: High school diploma or GED required, or three years of job-related Must be 21 or Must be able to obtain a Gaming Proficient in Windows, MS Word, Excel; experience with Casino Systems is a Use and understanding of AI tools is a Good phone Preferably fluent in both Spanish and Proven project management skills and strong verbal and written communication Attends and completes any company sponsored educational platforms or Ability to obtain and maintain a gaming Mescalero Apache Tribal Bicultural experience Physical Demands: Frequently required to walk and Occasionally required to stoop, kneel, crouch, crawl, talk, or May occasionally lift and/or move up to 50 Work Environment: Loud noise Exposure to second-hand

WORK SCHEDULE: 200 days per contract year, 7 hours per day SUPERVISOR: Manager of Student Nutrition Program General Job Description - Responsibilities will include, but not be limited to: ? Submit Monthly Claim Reimbursement ? Submit Yearly Student Nutrition Program Application ? Processes all time sheets and absence reports prior to submitting to the payroll department along with SNP payroll spreadsheet. Keys in absences, track all employee absences. ? Tracks contract pay, extra time pay, benefits and docks against budget. ? Compile spreadsheets (re: salary/benefits). ? Updates contracts and substitute employee listings. ? Compiles and processes school commodity orders in addition to being responsible for commodity inventory and processing invoices. ? Completes purchase requisitions and input for commodity items, food, and non-food vendors. ? Processes end of month reports. ? Tracks budget balances ? Tracks Personnel Action Forms for new employees or any other personnel changes. ? Tracks probationary evaluation dates. ? Double checks SNP employee contracts. ? Helps with Taste Testing with students ? Helps with Community outreach for menu planning ? Helps Auditing of Summer Meal Sites ? Other Tasks as identified Requirements - High school graduation required; must have excellent people and communication skills, math and writing skills. May be required to give oral and/or written presentations. Must be proficient in word processing, Excel for spread sheeting, accounting, and point of sales computer programs. Working Conditions - Must be able to manage stress, multi-task, maintain positive work relationships. Tools and equipment - Must be able to operate computers, office equipment, point of sale terminals and familiarity with WebSMARTT..

WORK SCHEDULE: 200 days per contract year, 7 hours per day SUPERVISOR: Manager of Student Nutrition Program General Job Description - Responsibilities will include, but not be limited to: ? Submit Monthly Claim Reimbursement ? Submit Yearly Student Nutrition Program Application ? Processes all time sheets and absence reports prior to submitting to the payroll department along with SNP payroll spreadsheet. Keys in absences, track all employee absences. ? Tracks contract pay, extra time pay, benefits and docks against budget. ? Compile spreadsheets (re: salary/benefits). ? Updates contracts and substitute employee listings. ? Compiles and processes school commodity orders in addition to being responsible for commodity inventory and processing invoices. ? Completes purchase requisitions and input for commodity items, food, and non-food vendors. ? Processes end of month reports. ? Tracks budget balances ? Tracks Personnel Action Forms for new employees or any other personnel changes. ? Tracks probationary evaluation dates. ? Double checks SNP employee contracts. ? Helps with Taste Testing with students ? Helps with Community outreach for menu planning ? Helps Auditing of Summer Meal Sites ? Other Tasks as identified Requirements - High school graduation required; must have excellent people and communication skills, math and writing skills. May be required to give oral and/or written presentations. Must be proficient in word processing, Excel for spread sheeting, accounting, and point of sales computer programs. Working Conditions - Must be able to manage stress, multi-task, maintain positive work relationships. Tools and equipment - Must be able to operate computers, office equipment, point of sale terminals and familiarity with WebSMARTT..

Serves as the primary executive administrator to the AVPAA & Dean in a one-on-one working relationship, acting as a trusted right hand to support daily operations, long-term planning, and institutional responsibilities. Provides comprehensive administrative support for the College of Professional Studies, Graduate Division, Workforce Development and Career & Technical Education initiatives, Adult Education Services, Faculty Professional Development, advising and outreach operations, and other assigned units. Provides leadership to department administrative support personnel; manages correspondence between the Dean and the Professional Studies departments; schedules monthly meetings; and relays information from the Dean/ AVPAA . Assists in the administration of the Graduate Division, including coordination of graduate scholarships and graduate assistantships. Supports recruitment and selection processes for graduate assistants, including coordinating interviews, generating contracts, managing budgets, and facilitating communications with candidates and departments. Coordinates academic and administrative processes related to graduate programs in collaboration with faculty, departments, and Academic Affairs offices. Acts as liaison for the Dean/ AVPAA to all students, faculty, university staff, and the general public; answers questions and provides information about the University's programs and activities within the scope of delegated authority; researches and resolves problems but refers complex and critical issues to the Dean/ AVPAA ; collects and compiles agenda items in preparation for meetings; transcribes minutes of meetings; undertakes appropriate follow-up. Initiates, composes, and prepares a variety of internal and external correspondence, memos, and reports to businesses, vendors, officials, local and state offices, agencies, and other University departments; prepares purchase requisitions for supplies; coordinates and secures all travel arrangements for the Dean/ AVPAA , and designed others including transportation, meals, and lodging in accordance with established policies. Oversees and supports budget management activities across multiple units, including budget tracking, allocations, expenditure monitoring, forecasting, and reporting. Maintains confidential files; data entry including, but not limited to upkeep of spreadsheets; assists in the preparation of faculty and staff workshops and faculty, staff and student events. Supports institution-wide processes related to faculty contracts, adjunct contracts, overload contracts, course releases, and other academic compensation actions, ensuring accuracy and compliance. Reviews budget of Professional Studies (monthly) and each Department budget (each Fall and Spring semester). Maintains data for Professional Services Vision & Goals. Assists with programs and activities run by the Academic Affairs Office. Reviews Academic Calendar for dates of importance to administrative support personnel; coordinates with administrative support personnel regarding information that should be brought to the attention of the entire group. Keeps track of course offerings under the Professional Studies Division; reviews enrollment data prior to the start of the semester and works with Dean and Professional Studies Departments to cancel low- enrollment courses, notifying the Department Chair, Instructor, and departmental support personnel. Supports special projects and strategic initiatives requiring cross-unit coordination and executive-level administrative oversight. Assists with compliance, reporting, and documentation requirements for grants, accreditation, and legislative requests. Provides administrative support for grant-funded initiatives, including Adult Education Services and other programs as assigned. Manages the AVPAA & Dean's calendar, correspondence, meetings, and priorities; proactively coordinates schedules and protects executive time to ensure alignment with institutional goals; answers telephone calls; prepares for meetings and takes minutes. Coordinates administrative support for grants, faculty information, Higher Education Department information, departmental information, and committee work. Updates the AVPAA /Dean website, facilitates data management, and processes and delivers all forms that need the AVPAA /Dean's signature. Provides a broad range of administrative functions, and supervisory functions if applicable. May supervise assigned staff in accordance with WNMU personnel practices including recruitment, training, performance evaluation, guidance, etc. Participates in the process of ongoing personal and professional development. Maintains comprehensive communication among all contacts (internal and external). Models professional standards and ethics in accordance with WNMU philosophy. May provide functional leadership and coordination of administrative support staff or student employees as assigned. Performs other duties as assigned.

This position is responsible for providing professional administrative support with all non-academic processes and is expected to become well-acquainted with the Counseling Program and its three concentrations in order to provide assistance to faculty, and prospective and current students. Additionally, the position calls for researching, prioritization, and follow-up on multiple issues and concerns addressed to the Counseling Department. Candidate must be able to work independently and develop institutional knowledge to assist the Chair which is a rotating position. Duties And Responsibilities Operations: Oversee and coordinate the day-to-day activities of the office to include implementation of effective operating policies, procedures, and systems; Research and prioritize incoming issues and determine an appropriate course of action, referral, and/or response; Maintain confidential files for the office; organize and archive necessary departmental, school, and university records and files; Become familiar with the Student Handbook and all other university policies and procedures; Supervise work-study student(s); Department liaison: Provide assistance to faculty related to procedures for general operations between the Counseling Department and all other University departments; Answer routine telephone, e-mail, and in-person inquiries and direct individuals to appropriate academic and business departments; Calendaring & paperwork: Develop and maintain a calendaring system, and communicate semester and annual deadlines for department, school, university, and accreditation; Prepare Travel Requests, Vouchers, Purchase Requisitions, Checks Requests and other financial documents; Prepare Schedule Entry Forms and Schedule Change Forms; Follow textbook ordering process working with faculty and bookstore as necessary; Create and maintain progress files on students (application to graduation); Assist with preparation and tracking student documentation through the approval process with confirmation of completion; Data collection and processing Take minutes at committee meetings and maintain meeting documentation including a decisions log; Work with the appropriate offices to access data as needed for reports; Assist with gathering program data for departmental review, outcomes assessment, and accreditation; Maintain regular attendance; and, Perform miscellaneous job-related duties as assigned. Physical Demands - Repetitive hand motions and prolonged use of computer. - Ability to see within normal parameters. - Ability to hear within normal range. - Must occasionally lift and/or move up for forty (40) pounds. - Sitting for extended periods of time. - Kneel, bend, and stoop. Preferred Qualifications Bachelor's Degree. Experience in Higher Education.