Manager's assistant/administrative assistant jobs in New Orleans, LA - 34 jobs

Functions as the primary support for the department head. Performs various secretarial and administrative duties that require knowledge of office routine, an understanding of and sensitivity to UNCF procedures related to the department and maintaining confidentiality. ABOUT UNCF The United Negro College Fund (UNCF) has been an engine of educational achievement for more than 80 years. UNCF's mission is to build a robust and nationally recognized pipeline of HBCU students who, because of UNCF support, become highly qualified college graduates. In addition, UNCF ensures that its member institutions remain respected models of best practices in moving students to and through college. Since its inception in 1944, UNCF has raised over $6 billion in private support, distributed scholarships to help students attend school, and enabled more than 500,000 scholars and low-income students to graduate from UNCF's member historically black colleges and universities (HBCUs) and launch professional careers. UNCF is committed to closing the educational attainment gap by increasing postsecondary access and success for student groups, particularly low-income and first-generation students. PRIMARY RESPONSIBILITIES AND DUTIES: * Function as the office manager in charge of ordering supplies, maintaining inventory, requesting equipment maintenance and repair. * Process invoices and forms for the department. * Update and manage an accurate, neat, orderly filing system from which files can easily be retrieved; update and maintain records on an ongoing basis. * Check records, forms and reports for completeness, accuracy of content, proper endorsement and conformance to policies/procedures; correct minor discrepancies and errors independently and bring to the attention of the appropriate supervisor. * Process incoming gifts, submit to accounting for deposit, maintain records of donor gifts and notify appropriate department or area office of gifts received. * Screen telephone calls; using judgment in response and direct calls appropriately. * Receive visitors and provide relief for the main receptionist. * Prepare and handle routine correspondence, including confidential matters, treating appropriately. * Coordinate meeting arrangements, including the mailing of notices and materials, schedule conference rooms, set up refreshments; assemble necessary background material for scheduled meetings. * Attend meetings and take clear and concise minutes. * Arrange and confirm staff travel. Prepare expense reports for VP review and reconcile division Concur transactions for approval. * Support and serve as a liaison to other departments/functions as necessary. * Receive, open, date, process and distribute incoming correspondence; coordinate outgoing mailings, receive and process responses as needed. * Compile periodic reports on the basis of general instructions. * Performs other duties as requested. SUPERVISORY RESPONSIBILITIES This job has no supervisory responsibilities. QUALIFICATIONS: EDUCATION AND EXPERIENCE High school diploma required; college experience strongly desired and 5-7 years administrative assistance/secretarial experience is required. OTHER SKILLS AND ABILITIES * Excellent phone etiquette. * Strong organizational, interpersonal and listening skills. * Ability to work under pressure, in a fast paced, deadline-oriented environment, with a high level of professionalism and confidentiality. * Experience with complex scheduling and calendar management. * Ability to prioritize and manage multiple projects simultaneously and complete them in a timely manner. * Display initiative and the ability to work well independently and demonstrate exceptional customer service skills. * Must be a self-starter, cooperative, and work well in a group. ADDITIONAL INFORMATION: Benefits include: Medical, Dental & Vision Vacation, Sick & Personal Leave Life Insurance (Basic & Optional) Flex Spending Accounts 403(b) Retirement Account Holiday Savings Plan Annual Success Sharing Salary Range: $60,000.00 To $70,000.00 per year (Salary is commensurate with experience.) This is a hybrid role: 4 days on-site and 1-day remote per week, located in UNCF's New Orlean Area Office.

The Executive Administrative Assistant will provide high-level administrative support for the Office of the Dean of the School of Medicine. They will be primary backup to the Senior Aide to the Sr. VP/Dean. The Executive Administrative Assistant will administer and manage budget for supplies, events, and general office expenses. They will oversee process flow, organize and manage documents for SOM faculty recruitment searches, and maintain the database, including preparing reports for SOM faculty recruitment activity. They will oversee the day-to-day operations of the Dean's office, including but not limited to supply management, office equipment maintenance, break rooms, main conference room, etc. They will assist with organizing space resources for the Dean's office. They will provide backup to the Executive Assistant to the Executive Dean and will support to the Assistant Deans for Finance and Administration.• Ability to respond diplomatically, professionally, and courteously with individuals at all levels within the organization. * Ability to maintain confidentiality in all work performed. * Excellent skill and knowledge of the use of Outlook, in particular, Calendar functions. * Ability to use various standardized word processing and spreadsheet software such as Microsoft Word, Excel, etc. * Ability to work independently in the accomplishment of assigned tasks. * Ability to organize and prioritize work effectively; and the ability to meet established deadlines. * Excellent oral and written communication skills * High School Diploma or equivalent * Three years of executive-level administrative experience * Bachelor's Degree * Experience working with senior-level leaders or executives * 10 or more years of experience in a university or higher education environment * Project management experience

Provides administrative support to the VP of Finance & Controller and accounting assistance and support to the Finance Department and Information Technology Department. Includes a wide variety of administrative/clerical type duties. Reporting Relationship: Reports directly to the VP of Finance & Controller Essential Functions/Responsibilities: Works in a cooperative manner with management, coworkers, customers, and vendors; seeks to support LAMMICO's mission and vision in daily operations Meets assigned target dates and objectives; helps ensure that departmental quality, service, and productivity standards are met Providing excellent customer service to both internal and external customers Prepares business correspondence, memorandums, forms, and various reports Courteously handles incoming telephone calls, mail, and sets up department meetings and lunches as directed by VP of Finance & Controller and VP of Information Technology Assist VP of Finance & Controller with the preparation and organization of Board and Committee Meetings, including updating of information packet in Diligent Board Books for the Investment and Budget Committee meetings Circulate minutes for approval to Board and Committee members Updates power point presentations, meeting agendas and meeting minutes for VP of Finance & Controller Performs bank transfers, monitors and reports bank balances daily Serves as an Administrator for the banking platform and is responsible for ensuring that roles and responsibilities are up to date Works cooperatively with the bank personnel on any banking related issues Maintains check books in Excel for all companies daily Input and maintain the logging and collection of letters of credit for reinsurance. Sets up and maintains accounting files in electronic document retention software. Coordinates travel, meeting and appointment arrangements for Finance and IT Department staff, as necessary Prints all operating checks and obtains second signature approval, if needed Electronically filing of all check registers, check copies and other documents as requested by the Controller, timely Processes and notifies the department of updates to Finance Department Accounting Manual Aids and assists with requests from independent auditors, as needed Assists in preparation of the necessary letters to be included in the mailing of Annual and Quarterly Statements to State Insurance Commissioner Brings all filings to be mailed by certified mail to the post office Secondary Functions/Responsibilities: Serves as a backup for remote deposit Primary backup with the mailing of invoices Assists in the dividend payment process Assists Senior Accounting staff with special projects Other responsibilities and special projects as assigned Qualifications Education, Experience and Skills Required: High school diploma Minimum two years general accounting and administrative experience Strong customer focus and team orientation Ability to appropriately handle confidential or sensitive company information Excellent communication skills with the ability to interact and work effectively with employees at all levels within the organization Ability to manage time, set priorities, and work independently Excellent organizational skills Proficiency in the use of Microsoft Office Programs, Teams and Sharepoint Desired: Insurance industry experience General knowledge of medical professional liability insurance products/coverages

Full-time Description The National WWII Museum is currently seeking an Executive Assistant for the Executive Vice President (EVP) and Chief Financial Officer (CFO). Reporting to the EVP and CFO, this position provides administrative and operational assistance to the EVP and CFO to support the successful organization, implementation, and management of objectives of the office of the EVP and CFO. The Executive Assistant to the EVP and CFO manages administrative and project activity across the Finance and Accounting, IT, A/V, Security, Retail, Insurance, and Legal functions and across the organization, on the behalf of the EVP and CFO. The Executive Assistant is responsible for managing high-level and complex calendaring activities, coordinating projects, researching and preparing materials and preparing reports. Requirements Executive Support Provide comprehensive administrative support to the Executive Vice President including scheduling meetings, managing calendars and handling correspondence. Act as a liaison between the Office of the Executive Vice President and internal/external stakeholders, ensuring timely communication and follow up on action items. Prepare agendas, presentations and reports for executive meetings and assist in the dissemination of relevant materials. Support the EVP in preparing for Cabinet, Board and Committee meetings including preparing the documentation, reports, and handouts. Prepare purchase orders, invoices, contracts, expense reports, and other materials for the EVP's approval. Project Management Coordinate special projects and initiatives, tracking progress and ensuring deadlines are met. Collaborate with cross-functional teams to gather information, conduct research, and compile data for executive decision making. Manage the implementation of executive directives, monitoring outcomes and providing regular updates to stakeholders. Special projects include but are not limited to: annual insurance renewals, annual state solicitation registrations, annual state tax exempt applications and building and maintaining the Finance Department Museum Hub page. Legal Provide administrative support to Corporate Counsel including scheduling meetings, managing calendars, and handling correspondence. Contract administration - manage the Museum's online contracts repository. Legal and organizational document compliance - update corporate documents with Sam.gov, LA Secretary of State, New Orleans One-Stop, and respond to various vendor requests (e.g., COIs and credit applications). Legal Matters and Intellectual Property - support Corporate Counsel to ensure that licenses, certifications, and trademarks are current and active. Conduct due diligence research and review corporate records, contracts, and other materials for accuracy and compliance. Document preparation and proofreading. Other Responsibilities Board/Committees - provide assistance and support in preparation and execution of EVP's role in Board and Committee meetings including taking minutes, if requested. Act as insurance liaison between the Museum and the Museum's insurance brokerage firm and support EVP and Corporate Counsel in managing insurance and claims reporting and tracking. Retail - prepare purchase orders for approval and distribution to A/P; liaise with the Retail Department as needed, supporting the EVP's objectives for that department. IT, Security and A/V- Liaise with these Departments as needed, supporting the EVP's objectives for those departments. Work Teams - serve on various work teams as considered necessary Confidentiality and Discretion Handle sensitive information with the utmost confidentiality and discretion, always maintaining a high level of professionalism. Manage confidential documents, records, and communications, ensuring compliance with company policies and regulatory requirements. Exercise sound judgment in resolving complex issues and navigating challenging situations with tact and diplomacy. Relationship Management Cultivate strong relationships with internal stakeholders, including department heads, managers, and staff members to foster collaboration and alignment. Serve as point of contact for external partners, clients, and vendors, representing the Office of the Executive Vice President with professionalism and integrity. Anticipate the needs of the Executive Vice President and stakeholders, proactively addressing concerns and providing proactive support as required. Undertakes special assignments/projects on a wide variety of issues as requested by the EVP and CFO. Qualifications Bachelor's degree in Business Administration, Management or related field. Proven experience in similar roles, supporting C-suite executives or senior management. Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent attention to detail. Strong communication skills, both written and verbal, with the ability to interact effectively with individuals at all levels of the organization. Proficiency in office productivity software (e.g. Office365) and project management tools. Demonstrated discretion and integrity when handling confidential information and sensitive matters. Strategic mindset, with the ability to think critically, analyze data and contributed to decision making processes. Flexibility and adaptability to navigate rapidly changing priorities and requirements. Professional demeanor with a positive attitude and a commitment to excellence. In addition to offering competitive wages, the Museum's benefits package includes: Medical insurance - 2 plan options; Museum pays 75% of premium Dental and vision insurance Flexible spending account 401(k) - Museum matches 50% of employee contribution up to 6%; employer contribution full vested after 3 years of employment Life insurance and AD&D - $15,000 policy employer paid; additional life and AD&D available Long term disability insurance Paid vacation and sick leave, 10 paid holidays per year Free parking Tuition assistance and professional development Employee assistance program The National WWII Museum is an Equal Opportunity Employer and seeks diversity in its workforce. We are dedicated to a policy of non-discrimination in employment on any basis including age, sex, race, religion, national origin, sexual orientation, or disability. Consistent with the Americans with Disabilities Act, applicants may request accommodations needed to participate in the application process.

Become an integral part of the Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

About the Role We are seeking a highly organized and professional Executive Secretary to provide comprehensive administrative and executive-level support to senior management. The ideal candidate will manage schedules, coordinate communications, prepare reports, and handle confidential information with discretion. This position requires strong organizational and multitasking skills, attention to detail, and the ability to work efficiently in a dynamic, fast-paced environment. Key Responsibilities Manage executive calendars, schedule meetings, and coordinate appointments and travel arrangements. Prepare correspondence, reports, presentations, and other documents on behalf of executive staff. Handle incoming calls, emails, and other communications with professionalism and confidentiality. Maintain accurate and organized records, files, and documentation. Assist with meeting preparation, including agendas, materials, and minutes. Liaise with internal departments and external partners to facilitate smooth communication and workflow. Process expense reports, purchase orders, and related administrative tasks. Coordinate special projects and assist with company events or meetings as needed. Handle confidential and sensitive information in a discreet and responsible manner. Perform other administrative duties to support executive leadership and company operations. Qualifications High school diploma or equivalent required; associate's or bachelor's degree in business administration or a related field preferred. Minimum of 3 years of experience as an executive secretary, executive assistant, or senior administrative professional. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent written and verbal communication skills. Strong organizational and time-management abilities with a high level of accuracy. Ability to prioritize multiple tasks and meet deadlines under pressure. Professional demeanor and the ability to interact effectively with executives, staff, and external contacts. Demonstrated discretion in handling confidential information. Preferred Skills Experience supporting senior executives in a corporate, construction, or technical environment. Knowledge of office management systems and procedures. Strong attention to detail and proactive problem-solving abilities. Ability to work independently with minimal supervision. Location: - Statewide, Louisiana (Various Parishes) - Iberville, St. Helena, East Feliciana, West Feliciana, East Baton Rouge, West Baton Rouge, Livingston, Pointe Coupee, St. John, St. James, Assumption, Lafourche, Terrebonne, St. Charles, Evangeline, St. Landry, Acadia, St. Martin, Lafayette, Iberia, St. Mary, Vermillion, Beauregard, Allen, Calcasieu, Jefferson Davis, Cameron, Winn, LaSalle, Grant, Catahoula, Concordia, Rapides, Avoyelles, Vernon, Caddo, Bossier, Webster, Claiborne, Lincoln, Natchitoches, Sabine, Red River, Bienville, De Soto, Union, Morehouse, West Carroll, East Carroll, Ouachita, Madison, Caldwell, Franklin, Tensas, Richland, Jackson. View all jobs at this company

Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called “at-will” employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agency's clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 15-20 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUS candidates only!

Basin Engineering & Surveying New Orleans, Louisiana At Basin Engineering & Surveying, strong operations are just as important as strong engineering. Our administrative team plays a central role in keeping projects moving, teams supported, and offices running smoothly. If you are organized, dependable, and take pride in creating structure and order, this role offers an opportunity to be a key part of a growing professional services firm. Basin Engineering & Surveying is a multidisciplinary civil engineering and land surveying firm providing thoughtful, high-quality solutions across site development, infrastructure, public works, structural engineering, and surveying. Our work supports communities throughout the region, and our success depends on collaboration, accountability, and attention to detail at every level of the organization. As our New Orleans office continues to grow, we are seeking an Administrative Assistant / Office Manager who will serve as the operational backbone of the office and a trusted resource for the team. Why Work at Basin Engineering & Surveying This role is ideal for someone who enjoys being the person others rely on. At Basin, the administrative team is respected and valued as an essential part of the business. You will work closely with engineers, surveyors, and leadership, helping ensure the office operates efficiently and professionally each day. You'll have real ownership over office operations and the opportunity to create systems that improve workflows and support the team. Leadership is accessible and collaborative, and your input on how the office functions is welcomed and encouraged. The New Orleans office offers a dynamic environment where no two days are the same. As the office grows, this role will evolve with it, offering long-term stability and the chance to grow alongside the team. What You'll Do Manage day-to-day office operations to ensure a well-organized and professional workplace Serve as the primary point of contact for administrative and office-related needs Support project teams with document coordination, filing, and organization Assist with scheduling, correspondence, and internal communication Help coordinate onboarding, office supplies, and vendor relationships Maintain accurate records and support basic accounting, invoicing, or timekeeping tasks as needed What We're Looking For Experience in an administrative assistant, office manager, or similar role Strong organizational skills and attention to detail Ability to manage multiple tasks and priorities with minimal supervision Clear communication skills and a professional, service-oriented mindset Comfort working in a fast-paced, collaborative office environment What We Offer Competitive compensation Comprehensive benefits package including medical, dental, vision, and retirement plan with company match Paid time off and holidays A stable, supportive work environment with long-term growth potential A team culture that values reliability, professionalism, and mutual respect Be the Backbone of a Growing Office At Basin Engineering & Surveying, this role is more than administrative support. It is an opportunity to be a trusted part of the team and to contribute directly to the success of the New Orleans office. If you take pride in keeping things organized, supporting others, and helping a team operate at its best, we encourage you to apply and explore this opportunity with Basin Engineering & Surveying.

GENERAL DESCRIPTION: Principally responsible for managing the front desk and administrative responsibilities including mail review and distribution, purchase and tracking of office supplies, answering and directing phone calls, board of directors' support, greeting office guests, as well as other administrative functions as assigned. QUALIFICATIONS: Education: Some college education preferred. High School Diploma required. Experience: Minimum five years of direct administrative or office management work experience or similar function. Proficient in Microsoft Office products including Outlook, Word, Excel, and PowerPoint, Zoom, Copilot, and other virtual communication methods. Skills and Abilities: Be committed to, and find passion in, GCHP's mission. Excellent oral and written communication skills. An energetic individual with high ethical standards. Highly organized, detail oriented, critical thinking skills, diplomatic and persistent. Ability to meet deadlines and manage multiple tasks. Possess initiative and the ability to work both independently and collaboratively. Provide exceptional customer service skills. Strong sense of accountability and ownership of duties with a commitment to follow-thru to completion. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES Manage general office functions of the front desk and cheerfully greet guests. Answer incoming calls and route to appropriate internal departments. Perform administrative functions including processing invoices for payment and creating check requisitions. Manage supply orders, re-stocking, and inventory. Coordinate the activities of the cleaning crew and other office and/or company vendors. Process and distribute all incoming mail; manage FedEx mailings for all staff. Document management, scanning and filing as assigned. Provide board support including the coordination of meetings and travel, ensure the posting of all other related duties, maintain board calendar, and draft meeting minutes. Assist staff with travel arrangements as needed. Provide administrative support to Human Resources as needed. Coordination of staff meetings, dedicated events, and other committee meetings. Retrieve waste receptacles weekly from curbside once emptied and maintain a trash fee presence in front of building. Receive after hours call from the corporate fire alarm company if there are alarm or system issues. Perform other related administrative activities as requested.

ABC Title : Administrative Assistant FLSA Status: Non-Exempt Under the direction of Executive Management, the Administrative Assistant will be responsible for providing general office and administrative support to the CEO, CFO & COO. Essential Functions Including but not limited to the following: Laser focus on providing executive administrations and operational support to the CEO, CFO & COO. Learn and assist with various in-office functions and processes as needed (ex. cash-out, balancing, etc.) Maintain confidentiality Handle inquiries to the Executive team, on their behalf, without referral whenever possible Confidence and comfort working with very little direct supervision while still executing tasks in the most efficient and effective manner Coordinate meetings (including rescheduling, cancellations, etc) Draft letters, emails, and other documents as needed on behalf of the Executive team Research, collect, review and analyze information as needed Prepare spreadsheets, databases, and other documents as directed Organize and prioritize daily administrative duties Organize and manage multiple projects with and for the executive team Proactively manage the commitments of the Executive team Manage timelines and project due dates to ensure no deadlines are missed Enter and retrieve information from a computer, answer multi-line phone systems, and follow up with phone calls when necessary. Participate in charity events sponsored by ABC Title Organize, schedule, and participate in mandatory meetings and appointments Participate actively in the planning and execution of company events Ensure filing systems are maintained and current Establish and monitor procedures for record-keeping Ensure the security, integrity, and confidentiality of data Competencies Technical Capacity - computer, database, and spreadsheet proficient. Must be highly capable to learn and use a computer program quickly, efficiently, and consistently (to be trained). Initiative - Should assess own strengths and weaknesses, pursue training and development opportunities and strive to continuously build knowledge and skills Ethical Standards - treat others with respect, work with integrity and uphold organizational values. Thoroughness - great attention to detail is critical, as this is a State monitored business. Collaboration Skills - must work well with others as part of a team. Communication Proficiency, both orally and written. Professional appearance, attitude, and telephone manners are essential. Flexibility - must be able to multitask, prioritize and reprioritize when necessary. Punctuality & Attendance - must arrive promptly before the start of shift, have reliable transportation, and be in communication early if there is any problem. Prioritize - must execute responsibilities with a sense of urgency and importance and follow through Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands This is largely a sedentary role; however, the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The employees must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by their job include close vision, distance vision, and the ability to adjust focus. Position Type and Expected Hours of Work This is a full-time position. Days and hours of work are varying schedules. The office hours are Monday - Friday 9 am - 6 pm and Saturday 9 am - 2 pm. Travel No outside travel is required for this position, however, travel between ABC Title locations may be requested; mileage reimbursed. Required Education and Experience One year of prior administrative experience. Work Authorization/Security Clearance (if applicable) Fingerprints and Background check by Louisiana State Police Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance About the Role: We are seeking a detail-oriented and experienced Bookkeeper to join our team at GOTTFRIED CONSTRUCTION, LLC in Covington, LA. As a key member of our finance department, you will play a crucial role in maintaining accurate financial records and ensuring the smooth operation of our business. Responsibilities: Record day-to-day financial transactions Enter Invoices and Manage accounts payable Human Resources Compliance Laws Process payroll and maintain employee records Requirements: Proven experience as a bookkeeper or in a similar role Proficiency in accounting software and MS Office, especially Excel Strong understanding of basic accounting principles Excellent organizational and time management skills Attention to detail and accuracy About Us: GOTTFRIED CONSTRUCTION, LLC has been a trusted construction company in Covington, LA for over 60 years. We are known for our commitment to quality and customer satisfaction. Our employees enjoy a positive and collaborative work environment, with opportunities for growth and development.

The Administrative Assistant I supports the Law Business Manager, faculty, and administrative units by providing clerical, administrative, and basic budget-support functions. This role assists with day-to-day operations, financial processing, faculty support, student assistant coordination, and communication across the College of Law. Duties include document preparation, data entry, expense processing, scheduling, student worker coordination, and maintaining efficient office operations. Examples of Duties * Assist the Business Manager with collecting, organizing, and entering budget and expenditure data. * Track expenses for Law Departments - faculty accounts, law library, advocacy center, and law journals. * Process invoices, reimbursements, and payments; ensure documentation is complete. * Maintain organized budget files, ledgers, and transaction logs. * Communicate with Financial Affairs and Human Resources regarding payments, student employment, and budget-related tasks. * Student Worker Support - assist with hiring and onboarding student workers - collect required forms and ensure accurate submission and maintain student worker schedules and hours as needed. * Use Loyola systems such as LORA Self-Service, Colleague, Argos, Canvas, and Google/Microsoft Office Suites. * Maintain shared spreadsheets, reports, and electronic files. * Provide prompt, professional customer service to faculty, staff, students, and visitors. * Maintain a neat, organized work area and proactively identify process improvements. Additional Responsibilities: * Assist the Law Faculty Administrative Assistant when needed * Support special projects for the Business Manager or Dean. * Other duties as assigned. Typical Qualifications * Minimum Highschool degree, GED, or equivalent. Bachelor's or Associate degree preferred. * Minimum one year of administrative experience required. * Strong verbal/written communication and proofreading skills * Fully proficient in Google Suite, Microsoft Office Suite especially word and excel, and ability to learn Loyola systems * Strong organizational skills with the ability to manage multiple tasks. * Professional demeanor, reliability and strong attention to detail. * Ability to maintain confidentiality. * Regular, in-person attendance required. Preferred Qualifications: * Experience in higher education or a business-related environment. * Familiarity with systems such as QuickBooks, Colleague, NeoEd, Adaptive, or budgeting tools strongly preferred. PHYSICAL REQUIREMENTS: * Ability to perform job duties with or without reasonable accommodations.

We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism. Responsibilities: - Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books. - Draft and circulate meeting minutes for approval by Board and Committee members. - Prepare business correspondence, memorandums, reports, and forms with attention to detail. - Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders. - Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained. - Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies. - Coordinate travel, meetings, and appointments for Finance and IT department staff as required. - Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner. - Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings. - Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately. For consideration, please contact Mary Wood @ Robert Half 504-383-0743 Requirements - A minimum of 1 year of experience in an administrative or accounting role. - Proficiency in accounts payable (AP) and accounts receivable (AR) processes. - Strong data entry skills with a focus on accuracy and efficiency. - Experience managing bank transactions and monitoring account balances. - Familiarity with filing systems and electronic document retention software. - Excellent organizational and communication skills. - Ability to manage multiple tasks and meet deadlines effectively. - Proficiency in Microsoft Excel and PowerPoint for financial and presentation purposes. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Leidos is looking for an Intermediate to Advanced level expertise to work in their HPC environment at the Navy DSRC team supporting the Department of Defense (DoD) High Performance Computing Modernization Program (DoD HPCMP). This is an on-site position. The successful candidate will support the day to day operations, testing, deployment, administration/management, reporting, and analysis tools for examination of workload management/job scheduler activity on high performance computers. Additional responsibilities are outlined below. Flexibility in approach to finding solutions is essential, as well as the ability to understand and act on the customer needs and priorities and learn new technologies quickly. Occasional off-hours activity will be required to perform updates and take part in service restoration efforts. Locations: Stennis Space Center, MS Primary Responsibilities: Provide Tier III HPC support to HPC site. Basic Qualifications: Candidates shall have a bachelor's degree in computer science or related field and at least 8+ years of experience in a large and complex IT environment providing industry and government recognized functional expertise, or a master's degree with 6+ years of experience, additional years of experience will be accepted in lieu of a degree. Must possess a Top Secret clearance IAT Level II Certification Required. Accepted professional IAT Level II certifications include RHCSA or higher Red Hat certification, CompTIA Linux+ and Security+. Red Hat Enterprise Linux (RHEL), CentOS, or Linux variants operating systems (OS) Experience providing industry and government recognized functional expertise with the following skills: Complies with software requirements and requests from the customer regarding workload management, including validation, scheduling policies, and post-run processing (mainly accounting). Performs installation, testing and support for COTS, GOTS, and open-source software on high performance computing platforms as well as local infrastructure systems (when applicable) for the Navy DSRC. Provides hands-on support and administration of Workload Management Batch Job Schedulers such as Altair PBS Pro, Slurm, with a potential to expand to other products. Correctly forecast and express resource limitations and provide recommendations for increasing the efficiency of our resources through proper scheduling and load balancing techniques. Provide after-hours support and respond to emergency situations and resolve problems. Develops and monitors policies and standards for allocation related to the use of computing resources. Responsible for the successful design, support, and integration of HPC clusters (computation, storage and infrastructure), software, scheduling, and research applications in order to meet the computational needs of DoD scientists. Participates in the installation, integration, acceptance testing, and on-going maintenance of our HPC systems and software environment. Installing, upgrading, and supporting Batch Job Schedulers. Maintain and/or develop software code that is used to report Job Accounting on HPC systems to the HPCMP. Fielding and processing issues from peers, users, or management. (would include articulating issues to third-party services and working through a problem through text.) Enhancement and automation of managed software - Develop, install, and maintain requested software. This may extend beyond workload management software, including file/data profiling (archive scraping), text transposing/linters, and interactive processing scripts. EXPERIENCE PREFERENCES: Portable Batch System (PBS), Slurm, or IBM Spectrum LSF schedulers. At Leidos, we don't want someone who "fits the mold"-we want someone who melts it down and builds something better. This is a role for the restless, the over-caffeinated, the ones who ask, “what's next?” before the dust settles on “what's now.” If you're already scheming step 20 while everyone else is still debating step 2… good. You'll fit right in. Original Posting:January 5, 2026 For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above. Pay Range:Pay Range $92,300.00 - $166,850.00 The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

We are seeking a self-motivated, dependable, tech-savvy individual to perform a variety of tasks for a growing company. The work is to be performed at our office in Covington, LA (NOT a remote position). Our office is casual and lighthearted. RESPONSIBILITIES Accounts Payable Some Invoicing Daily Deposits Monitor and order supplies Assist in some HR duties as needed Other tasks as assigned. SKILLS Must be tech savvy!!! Will train the right candidate on various accounting software. Excel experience preferred. MS Office experience (minimum 1 year). A hands-on, positive attitude. A sunny disposition (no grumpy people need apply). BENEFITS Paid Time Off Sick Pay Paid Holidays (7 per year) Other Benefits TBD This position is NOT a remote position. Schedule: 8:30am - 5pm, M-Th, 8:30am - 4pm, Friday. View all jobs at this company

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset ProtectionQualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & KnowledgeAdditional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

RESOURCE BANK Administrative Assistant/Purchasing Coordinator (Facilities & Security) This position reports to the Administrative Services Manager and is responsible for providing high-level administrative support by conducting research, preparing statistical reports, handling information requests and assistance with the coordination of all maintenance, security and preventative work needed on existing properties. This position handles the coordination of mail distribution, purchasing materials, products and services bank wide. This position is also responsible for duties too varied and diverse to be classified in any specific office clerical occupation. Clerical duties may be assigned in accordance with the office procedures and the administration of the above areas/departments, such as preparing correspondence, receiving visitors, arranging conference calls, booking, and scheduling meetings. Assignments may include a combination of answering telephones, bookkeeping, typing or word processing, office machine operation, and filing. Essential Functions: Recommend changes that could improve servicing and increase operational efficiency regarding property maintenance. Prepare invoices, reports, memos, letters, financial statements and other documents using word processing, spreadsheet, database, or presentation software. Perform general office duties such as ordering supplies, maintaining records management systems and performing basic bookkeeping work. Coordinate the maintenance and preventive work needed on properties. Locate vendors of materials, equipment or supplies, and interview them to determine product availability and terms of sales. Negotiate pricing and discounted rates with vendors when purchasing in large quantities for the bank. Maintain records of goods ordered and received. Prepare and process requisitions and purchase orders for supplies and equipment. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications. Open, sort and distribute incoming correspondence, including faxes and email; and make copies of correspondence and other printed material. File and retrieve facility and security documents, records and reports. Prepare responses to correspondence containing routine inquiries. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals. Learn to operate new office technologies as they are developed and implemented. Set up and maintain paper and electronic filing systems for maintenance work performed on properties, records, correspondence, and other material. Prepare agendas and make arrangements for meetings. Support and help coordinate facilities activities including vendor analysis and selection and historical maintenance. Maintenance of master lease files and insurance on facilities. Manage Fob system and inventory of fobs. Assist Security Officer with all camera programs and maintain records of functionality. Manage Trane HVAC system at Operations Center via remote access. Manage the storage of all floor plans and maintenance manuals for RB locations. Provide construction management support, as needed, to the Chief Administrative Officer. All other duties as assigned. Skills and Abilities: Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Reading Comprehension - Understanding written sentences and paragraphs in work related documents. Speaking - Talking to others to convey information effectively. Writing - Communicating effectively in writing as appropriate for the needs of the audience. Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do. Monitoring - Monitoring/Assessing performance of other individuals, or organizations to make improvements or take corrective action. Mathematics - Using mathematics to solve problems. Competencies: Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences. Oral Expression - The ability to communicate information and ideas in speaking so others will understand. Speech Recognition - The ability to identify and understand the speech of another person. Speech Clarity - The ability to speak clearly so others can understand you. Near Vision - The ability to see details at close range (within a few feet of the observer). Written Comprehension - The ability to read and understand information and ideas presented in writing. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem. Working Conditions: The work for this position is conducted in an office environment of our bank and the requirement for travel is limited to travel for training, property inspection and meetings. This position could require working extended hours, depending on work load. Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Experience and Education: High School Diploma (or GED or High School Equivalence Certificate); Over 3 years of a combination of clerical and property management experience preferred. Must have excellent Microsoft Office Suite knowledge and experience and any other specialized software is helpful. Resource Bank strives to be the “employer of choice† EOE/Minorities/Females/Vet/Disabled View all jobs at this company

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

Job DescriptionSalary: $10.25-$13.50 Position: Administrative Support Assistant (Part-Time) Reports To: ADMINISTRATIVE ASSISTANT AND UPPER MANAGEMENT At-Will Employment You are free to terminate your employment with Divine Intervention Rehabilitation at any time, with or without a reason, and Divine Intervention Rehabilitation has the right to terminate your employment or the employment of others at any time, with or without a reason. Although Divine Intervention Rehabilitation may choose to terminate employment for cause, cause is not required. This is called at-will employment. Position Summary The Administrative Support Assistant provides professional, confidential, and efficient administrative support to the agencys clinical and administrative teams. This position plays a key role in maintaining organized records, supporting client service coordination, and ensuring compliance with agency, state, and federal standards , including HIPAA confidentiality requirements. The ideal candidate demonstrates professionalism, attention to detail, and a strong commitment to supporting quality mental health care delivery. Qualifications: High school diploma or equivalent required; associate degree in business, human services, or a related field preferred. Minimum of one year of administrative experience in a healthcare, behavioral health, or social service setting preferred. Knowledge of HIPAA regulations and client confidentiality standards. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn EHR or case management software. Excellent organizational and time management skills with attention to accuracy and detail. Strong written and verbal communication skills. Ability to work independently and as part of a multidisciplinary team. Professional demeanor, discretion, and dependability are essential. Work Schedule Part-time position: 1520 hours per week. Flexible schedule within standard business hours. The prospective candidate must also meet the following requirements: Pass state background check Pass TB screening Pass drug screening test OTHER REQUIRED ABILITIES: Team player Strong written and verbal communication skills Strong organization and multi-tasking skills Ability to work efficiently with diverse populations We are interested in SERIOUScandidates only!