Manager's assistant/administrative assistant jobs in Oklahoma

Posting Number Staff_0403445 Classification Title Staff Working Title Assistant to the Vice President for Human Resources Datatel Position ID VPHR3ADMNCOR1A Annual Hours 2080 Hours Placement Range $42,012 - $47,264 Position Type Regular Job Category Exempt General Description The Administrative Assistant serves as a key member of the Office of Human Resources, providing high-level support to the Vice President of Human Resources and overseeing a range of critical administrative functions. Responsibilities include departmental budget coordination, milestone recognition planning, internal document preparation, and logistical support for HR-sponsored campus events. This role requires sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced and highly visible environment. Reports To Vice President for Human Resources What position(s) reports to this position? None Minimum Education/Experience Associate's degree in Business, Human Resources, Communications, or a closely related field. Minimum (2) years of progressively responsible administrative support experience in a professional office setting. Equivalency/Substitution: Minimum (4) years of directly related experience may be substituted in lieu of a degree. Required Knowledge, Skills & Abilities Knowledge: Microsoft Office Suite, with advanced proficiency in Word, Excel, and Outlook. Budget coordination, requisitions, and PCard reconciliation. Event planning and milestone recognition coordination. Experience using administrative or HR systems for scheduling, budgeting, or records management is preferred. Skills: Using word processing, spreadsheets, PowerPoint, email and calendaring systems Written communication, formatting, and internal documentation. Calendar and meeting coordination for senior leaders. Abilities: Be reliable and punctual Pay attention to details Work both independently and cooperatively with others Ability to prioritize and manage multiple assignments with accuracy and timeliness. Ability to be professional in demeanor, use discretion, and professional judgment. Experience using administrative or HR systems for scheduling, budgeting, or records management is preferred. Physical Demands/Working Conditions PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS: The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required: This position requires the person to frequently move about the College's various locations to perform the essential functions of the position. This position requires the person to frequently communicate with and listen to internal and external constituents to perform the essential functions of the position; must be able to exchange accurate information in various situations. This position requires the person to operate a computer; other office machinery and mobile devices to prepare reports and documents. This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to push, pull and/or lift materials or equipment. This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations. Work is performed in an indoor, office setting. Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands. Work is performed during office hours. Preferred Qualifications Bachelor's degree in a related field. Previous work experience supporting an executive or senior-level leader. Previous work experience in higher education or the public sector. Previous work experience coordinating departmental budgets and campus events. Required Training Quarterly compliance training as assigned by institution Work Hours Monday through Friday; 8:00am to 5:00pm Department VP Human Resources Job Open Date 11/18/2025 Job Close Date Open Until Filled No HR Contact Beth Holmes Special Instructions to Applicants Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume, and transcript if meeting the minimum requirements with degree. Applicants who do not attach the required documents will not be considered for the position. For application assistance, please contact Human Resources at **************, Monday through Friday between the hours of 8:00 AM and 5:00 PM. Job Duties Job Duties (Position Specific) To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the , but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description. Job Duties (Duties Assignment Statement) Provide proactive administrative support to the Vice President of Human Resources, including managing calendars, preparing materials, and tracking action items and deadlines. Coordinate the Human Resources department's operating budget, including requisition processing, PCard reconciliation, expense tracking, and reporting. Plan and coordinate the college's employee milestone recognition efforts, including tracking eligibility, preparing awards, and supporting recognition events. Prepare, edit, and format internal correspondence, documents, reports, and presentation materials for meetings and institutional initiatives. Coordinate logistics for HR-sponsored campus events, including submitting Dining Services, Facilities, and Marketing requests, managing timelines, and supporting day-of execution. Monitor office priorities and serve as a central point of contact for routine communication and task coordination across HR functions. Establish and maintain organized electronic filing systems to ensure timely access to departmental records and documentation. Assist with the development and implementation of administrative processes to support departmental efficiency and operational consistency. Support special projects and assigned initiatives on behalf of the Vice President of Human Resources, including gathering data, tracking progress, and coordinating deliverables. Collaborate with departmental teams on shared projects or initiatives, as directed. Perform other administrative responsibilities in support of the department's strategic and operational goals, as assigned by the Vice President. Job Duties (Safety / Policy & Procedures) Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures. Contribute to a safe educational & working environment. Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others. Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices. Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

Pay: $60,000 - $65,000/year Schedule: Monday-Thursday, 7:30 AM - 5:00 PM; Friday, 7:30 AM - 4:00 PM Job Type: Direct Hire Job Order # 122624 We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO - managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level. Key Responsibilities • Manage executive calendars, meetings, and schedules with accuracy and discretion. • Coordinate complex travel arrangements, including flights, hotels, and itineraries. • Prepare and process expense reports using Microsoft Excel and related tools. • Take and distribute meeting minutes, track action items, and follow up to ensure completion. • Support company events and community initiatives (occasional after-hours attendance required). • Maintain organized files, correspondence, and documentation for executive-level projects. • Handle confidential information with the utmost professionalism and discretion. Qualifications • Minimum 3 years of experience supporting executives or senior leadership. • Advanced proficiency in Microsoft Word and Excel required. • Strong written and verbal communication abilities. • Exceptional attention to detail, organization, and follow-through. • Experience in corporate travel booking and expense management. • Ability to anticipate needs, solve problems proactively, and build positive professional relationships. Why You'll Love This Role This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You'll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company. Job Order # 122624 Stand-By Personnel | Skilled Division Tulsa Office Locations: 4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146 Claremore Office Location: 507 E Will Rogers Blvd. Claremore, Oklahoma 74017 If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview. Alternatively, you may submit your resume to [email protected]. Please be sure to reference the job number associated with the position you are applying for. Additional Benefits: • $50 Advance: Available after your first day of work • Referral Bonus: Ask us about our referral program! Receive up to $250 or more when you refer another associate. No caps on referral commissions! (after 80 hours of work) #SkilledJobs #WarehouseJobs #ManufacturingJobs #JobsInOklahoma #BlueCollarJobs #NowHiring #EntryLevelJobs #WeldingJobs #ConstructionJobs #IndustrialJobs #JobOpportunities #WorkWithUs #LaborJobs #JoinOurTeam #MachinistJobs #CareerGrowth #TulsaJobs #StaffingSolutions #claremore #jobsinclaremore Executive Administrative Assistant Pay: $60,000 - $65,000/year Schedule: Monday-Thursday, 7:30 AM - 5:00 PM; Friday, 7:30 AM - 4:00 PM Location: Claremore, OK Job Type: Direct Hire Job Order # 122624 Position Overview We are seeking a highly organized and professional Executive Administrative Assistant to provide direct support to an executive leader in Claremore, OK. The Executive Administrative Assistant will serve as the right hand to the CEO - managing schedules, coordinating travel, handling confidential communications, and ensuring smooth day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, anticipates needs before they arise, and takes initiative to maintain structure and efficiency at the highest level. Key Responsibilities • Manage executive calendars, meetings, and schedules with accuracy and discretion. • Coordinate complex travel arrangements, including flights, hotels, and itineraries. • Prepare and process expense reports using Microsoft Excel and related tools. • Take and distribute meeting minutes, track action items, and follow up to ensure completion. • Support company events and community initiatives (occasional after-hours attendance required). • Maintain organized files, correspondence, and documentation for executive-level projects. • Handle confidential information with the utmost professionalism and discretion. Qualifications • Minimum 3 years of experience supporting executives or senior leadership. • Advanced proficiency in Microsoft Word and Excel required. • Strong written and verbal communication abilities. • Exceptional attention to detail, organization, and follow-through. • Experience in corporate travel booking and expense management. • Ability to anticipate needs, solve problems proactively, and build positive professional relationships. Why You'll Love This Role This opportunity is perfect for a dedicated Executive Administrative Assistant who wants to make a direct impact within a respected, growing organization. You'll have the chance to work closely with executive leadership, contribute to major initiatives, and play a key role in the success of the company. Job Order # 122624 Stand-By Personnel | Skilled Division Tulsa Office Locations: 4305 S. Mingo Road, Suite F, Tulsa, Oklahoma 74146 Claremore Office Location: 507 E Will Rogers Blvd. Claremore, Oklahoma 74017 If you are interested in this position, click the “Apply” button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview.

The “right fit” must be determined with care. Our extensive knowledge of the legal and regulatory environment assures our client's plan design and operation will meet these requirements. We draw on this same knowledge base to provide our clients with ideas and strategies for maximizing plan contributions and asset accumulation. Job Description Executive Administrative Assistant Responsibilities: Welcome visitors to the office. Answer phone calls. Respond to emails. Manage the executive calendar. Schedule meetings for executives. Maintaining filing systems. Ordering office supplies. Qualifications Executive Administrative Assistant Requirements: A high school qualification or equivalent. Excellent computer literacy skills. Professional appearance. Proficiency with Microsoft Office. Excellent verbal and written communication skills. Ability to prioritize tasks. Ability to work well under pressure. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Details Oklahoma City Housing Authority - Oklahoma City, OK $32918.00 - $49377.00 SalaryDescription SCOPE: Assists with administrative details by preparing letters, memorandums, directives, reports, agenda items and other related work. ACCOUNTABILITY: Directly responsible to the Executive Office Administrator EXAMPLES OF WORK PERFORMED: Maintains all insurance files and claims. Works with Authority insurance agents, adjusters and legal counsel to obtain necessary information for settlement of claims and renewal of insurance policies. Supervises the timely preparation of Finance Department agenda items for Board of Commissioners meetings. Assists with preparation, posting and distributing of OCHA and CEC Board Agenda packets. Prepares letters, memorandums, directives, reports and other related work as assigned. Assists the Purchasing and Accounting Departments as needed. Reviews correspondence, reports and related work of the department to determine accuracy of composition, grammar, spelling and punctuation. Maintains working knowledge of the department functions; keeps apprised of changes within the department; and provides pertinent information or reports to the Controller. Prepares and makes bank deposits as needed. Maintains files, records and registers as directed by the Executive Office Administrator. Acts as a receptionist for the department by receiving telephone calls, and visitors. Maintains an up-to-date Departmental calendar. Picks up incoming mail from the U.S. Postal Office and disburses it throughout the Central Offices as appropriate. Delivers outgoing mail to the U.S. Postal Office. Processes and maintains a register of all outgoing and returned Certified Mail. Obtains supplies and materials for the Authority as requested. Monitors performance and maintenance of Courier vehicle. Maintains and updates separate Contract, Records Request and Undeliverable Check Registers. Responsible for periodic preventative maintenance on postage and mail equipment. Responsible for weekly monitoring of postage machine balance and informing supervisor when additional postage needs to be requested. Responsible for stocking and maintaining vending machines at the Central Offices. Maintains vending machine inventory and weekly purchasing reports. Serves as a backup for the Call Center Satisfaction Representative duties as necessary. Performs other duties as assigned. Qualifications : Bachelors degree with a major in Business Administration and three (3) years experience in administrative work or an equivalent combination of education and experience. Knowledge of the principles and methods of public and business administration and some knowledge of statistical and research methods. Possess a working knowledge of computerized word processing and spreadsheet programs and file maintenance. Possess appropriate typing skills; 10-key by touch; and clerical skills. Ability to compose, edit and finalize reports, letters and other correspondence with little or no supervision; to retain proprietary information as confidential; and to comply with Authority attendance policies. Possess a current Oklahoma driver license with an acceptable driving record. PHYSICAL: Ability to read and write correspondence, read ledgers, and work with computerized reports, code books, plans etc. Ability to communicate clearly and effectively in person and by telephone. Physical range of motion and coordination for extensive work with files. All physical requirements are evaluated based on the ability to perform, with or without reasonable accommodations under the ADA. This position is eligible to telework. Individual approval is subject to Personnel Policy requirements.

Job Description Executive Administrative Assistant SummaryProvides administrative support to Chief Executive Officer (CEO) Organizes all travel arrangements for all company business travel. Maintains Executive calendars. Answer phones and greet visitors Primary DutiesAdministrative support Coordinate all travel arrangements Support company involvement in community activities Maintain Calendars for ELTTake and publish meeting minutes report from weekly ELT meeting Coordinate Customer On-site VisitsOther duties as assigned. QualificationsAttention to DetailProven proficiency with Excel, Database and WordProven experience with confidentiality and discretion Experience with Travel management RequirementsMinimum 3 years executive level administrative experience Physical Requirements/Work EnvironmentAbility to move through facility and up and down stairs Ability to lift 15 lbs.

Job DescriptionDescription: Performs scheduling duties for all field agents and performs a wide range of administrative and office support activities for the Rental Assistance Director and managers to facilitate efficient operation of the team. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned . Provide exceptional customer service to all external and internal customers. Create and maintain weekly schedules for field agents Coordinate landlord meetings and outreach events. Review inspection schedules and ensure timely follow-up on missed or re-inspections. Provide support to field agents, including relaying changes in scheduling and client information. Assist in resolving customer complaints or scheduling issues in timely, professional manner. Answer phones, respond to e-mail inquiries, and direct calls or messages to the appropriate personnel. Ensure timely documentation of inspection. Communicate with clients to confirm appointments, reschedule when necessary, and provide scheduling updates. Maintain electronic and hard copy filing system. Prepare and modify documents including correspondence, reports, drafts, memos, and emails. Maintain and distribute office supply inventory. Serve as switchboard back-up. Assist with special projects related to inspections and related tasks. Requirements: EDUCATION and/or EXPERIENCE Education and Experience requirements consist of an associate degree or two years of college and two years of relevant work experience; OR four years of technical clerical, administrative, secretarial, or general office work; OR an equivalent combination of education and experience. CERTIFICATES, LICENSES, REGISTRATIONS Valid driver's license Must be eligible for bonding. Certification as a Housing Choice Voucher (HCV) Specialist is required within six months of hire.

We re looking for a skilled Executive Administrative Assistant to support company leadership with administrative, HR, and event coordination tasks. This role requires strong Excel and PowerPoint skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare reports in Excel and presentations in PowerPoint Assist with HR and payroll tasks Plan and coordinate company events Maintain office supplies and handle general administrative duties Communicate professionally with internal staff and external partners Qualifications: 3+ years of executive or administrative support experience Proficient in Microsoft Excel, PowerPoint, and Office Suite Strong organizational and communication skills Experience managing travel and scheduling for executives Ability to work independently and handle confidential information

Job Description We're looking for a skilled Executive Administrative Assistant to support company leadership with administrative, HR, and event coordination tasks. This role requires strong Excel and PowerPoint skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare reports in Excel and presentations in PowerPoint Assist with HR and payroll tasks Plan and coordinate company events Maintain office supplies and handle general administrative duties Communicate professionally with internal staff and external partners Qualifications: 3+ years of executive or administrative support experience Proficient in Microsoft Excel, PowerPoint, and Office Suite Strong organizational and communication skills Experience managing travel and scheduling for executives Ability to work independently and handle confidential information

Responsive recruiter Replies within 24 hours Benefits: 401(k) matching Bonus based on performance Company parties Health insurance Opportunity for advancement Paid time off Training & development Join Our Award-Winning, Family-Owned Insurance Team! Blackwell Insurance Agency is a growing, family-owned independent agency - and we're looking for a motivated, people-focused Team Rockstar to help us serve our amazing clients. This isn't just a job - it's a mission. We're passionate about making the insurance experience simple, positive, and personalized. Our goal is to educate and protect our clients while building lasting relationships in our community. We'll give you the tools, training, and support to be your very best, and we'll have fun doing it! What You'll Do: Learn and navigate our computer systems with ease Answer phones, assist clients, and support our growing team Handle data entry with precision (attention to detail is key!) Contribute to digital marketing: social media posts, website updates, event planning, and client mailings Bring your positive energy to our “work hard, play hard” culture Who You Are: Detail-oriented and tech-savvy Friendly, upbeat, and a team player Punctual, dependable, and eager to grow Excited about marketing, branding, and connecting with people Why You'll Love It Here: Paid Time Off Group Health Benefits Matching SIMPLE IRA Plan Excellent growth opportunities Team lunches, quarterly fun days, and community involvement A supportive, family-like work environment We proudly support local charities, including South County Outreach, whose mission is to end hunger and house hope in Orange County. If you're ready to be part of a passionate, growth-minded team, send us your resume today - we can't wait to meet you! Compensation: $19.00 - $22.00 per hour

POSTED JOB TITLE: Part-Time Administrative Assistant I, Cameron Psychology Clinic JOB DESCRIPTION: This job posting seeks an individual to work 5 hours per day, Monday through Thursday, during the university's academic term. The part-time Administrative Assistant will serve under the Psychology Department clinic directors. A variety of secretarial, clerical and administrative duties will be performed in this position. The part-time Administrative Assistant will interact regularly with students and will manage scheduling and student flow to the appropriate advisors. The Administrative Assistant will serve as the clinic receptionist during operational hours at the Cameron Psychology Department Clinic, for faculty, students, clients and other Cameron personnel associated with administrative operations. SUPERVISION: The Part-Time Administrative Assistant for the Cameron Psychology Clinic is under the supervision of the Clinic Manager. MINIMUM QUALIFICATIONS: Graduate of a standard high school or equivalent. Two years of increasingly responsible administrative and/or secretarial experience; related post-secondary courses from an accredited institution may be substituted for experience. Excellent oral and written communication skills. Experience in a variety of computer applications with a demonstrated ability to learn and implement new applications. Ability to deal extensively and effectively with a wide variety of individuals using proficient interpersonal, listening and communication skills. Demonstrated ability to independently learn new programs and software and handle multiple tasks. Experience with records management. PREFERRED QUALIFICATIONS: An associates/vocational-technical certification or college-level course work in data processing, management information systems, and/or with training in office procedures. Experience with Banner or similar network management software. Experience with Microsoft Word and Excel. Previous experience working with diverse traditional and non-traditional student populations. Successful completion of 9 or more hours of college level courses. SALARY: $12.00 per hour, commensurate with education and experience. INSTITUTION: Cameron University (**************** is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Masters-level graduate degrees are offered in business, behavioral sciences, and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for frequent cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Federal Wildlife Refuge. A copy of the University's Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at ******************** APPLYING: Attachments should include a cover letter indicating experience applicable to the position including how they relate to this position, a resume, and the names, addresses, telephone numbers, and any applicable e-mail addresses of three references. DEADLINE: Applications will be accepted until the position is filled; however, only candidates whose applications are received by August 23, 2024 are assured of receiving full consideration. EEO/AA Employer/Vets/Disability

DUTIES AND RESPONSIBILITIES: * General administrative support * Provide administrative support to supervisor. * Perform word processing, prepares correspondence, reports, manual, and other written Proof all typed material with original form for accuracy. Recommend any editing improvements to documents. * Perform related data entry tasks and database management Create forms, tables, spreadsheets, and assists in special projects. * Maintain filing for program. * Register clinician and/or directors for conferences. Arrange travel/lodging, if necessary. * Provide on-site consultation and problem-solving expertise for office staff. * If applicable, work closely with other super users to identify and utilize the full potential of the EHR system. * Identify and immediately communicate related workflow issues, concerns, and/or operational functions to the Supervisor to improve efficiency and client service. * Cover front desk for meetings or occasional unexpected absences. * Inventory and maintain adequate supply of clinical assessment tools. * Compliance Duties - if applicable/varies by program * Complete Medicaid Eligibility Verifications and procure of Medicaid numbers and Member ID numbers when required. * Monitor and comply with standards for implementation of program assessment tools; provide notification/reminders to staff for compliance with Score and provide results as necessary. * Provide notifications to staff and directors of needed updates and/or system Assign extra tasks to staff for extra hours as needed. * Utilize EHR system and other resources to supervisor; generate and delivery assigned daily, weekly and monthly reports. * Administer client kiosks as needed. * Cash and credit card management * Conduct bank runs for petty cash and change reserve, purchase gas cards, and follow agency protocols regarding check-out of agency charge cards (i.e. WalMart, Office Depot, etc). * Ensure safety and security of all agency monies (i.e. petty cash funds, assigned agency credit cards, etc.) with highest integrity by following all established policies on front desk cash handling and reconciliation procedures. Front Desk Duties * A. Telephone Operations: * Answer all incoming calls timely and transfer to appropriate parties. * Demonstrate proper telephone etiquette and maintain solid customer relations by handling questions and concerns promptly and with courtesy and patience. Take and distribute messages as requested. * Promptly report concerns regarding telephone dysfunction to the front desk supervisor or manager of support services. * Utilize the EHR system efficiently to answer callers' questions, as appropriate given clients' rights and legal and ethical considerations. * Maintain logs of calls and any additional information required for various reports or special projects requested by management. * Ensure daily opening and closing of building. Ensure call forwarding has been set each evening and system is restored each morning. * Front Desk Workflow: * Open and close building Set call-forwarding before leaving each evening and restore system each morning. Ready the reception area each working day and ensure the front desk is fully operational at the start of business hours. * Maintain daily, weekly and monthly operations by following policies and procedures. * Update directories and reference material kept at the front desk then distribute as appropriate. * Establish and maintain office files, logs and other administrative front desk reports. * Identify areas of system improvement; suggest changes to supervisor. * Disseminate internal communications, including messages, faxes, emails, memos, Access overhead paging system, if appropriate, to make announcements. * Generate reports as requested by staff or management. * Operate copy machine. * Ensure availability of agency forms and office supplies. * Work in partnership with Call Center by utilizing intake inquiry system and ensuring inquiries contain accurate caller information. * Maintain a safe and secure working environment. Report concerns to leadership regarding safety, staff issues, and noncompliance activities within agency policies and procedures. * Responsible for inventory control and office supply acquisition and management. * Client and Public Engagement: * Greet and assist all visitors and clients. Be courteous, polite and helpful to the public and clients at all times with continuous awareness of maintaining a positive agency image. * Calmly and efficiently assist with complaints and difficult or emotional client situations; handle all situations in a professional manner, exhibiting excellent customer service skills at all times. * Promptly report concerns regarding safety issues, customer service and/or client complaints, and noncompliance activities of agency policies and procedures to the front desk supervisor/manager of support services. * Maintain a good working knowledge of agency and community services. * Monitor waiting room and client needs. Maintain a comfortable, orderly waiting room. * Keep client appointments on schedule; review service flow compared to schedule. Notify provider of appointments. * Use research skills to troubleshoot client or staff problems. Financial Recording of Daily Business Activities - if applicable varies by program. * A. Make payor source assignments in the electronic system. Determine financial status of patients and record and update financial information in the EHR system; record and collect client fees and co-pays. * B. Ensure all services reported are captured and entered into the EHR system according to protocol. Prepare and audit EHR system "End of Business Day'' reports to ensure accuracy in day-to-day functions. * C. Provide immediate notification to supervisor regarding client accounts, delinquency of client payments and issues involving timeliness of service entry into the EHR system. * D. Make payor source assignments in the electronic system. Determine financial status of patients and record and update financial information in the EHR system; record and collect client fees and co-pays. * E. Ensure all services reported are captured and entered into the EHR system according to protocol. Prepare and audit EHR system "End of Business Day'' reports to ensure accuracy in day-to-day functions. Program Specific Duties * Track and Report WJT and WIR Data * Collect and enter criminal justice data on WJT clients including assessment date, referral source, judge, criminal history, charges, children, etc. * Collaborate with WJT supervisory staff and program consultants around data collection, reporting, benchmarks and program outcomes. * Collaborate with WJT staff on system improvements to address data collection and data input. * Maintain data system expertise to maximize tracking and reporting benefits. * Develop and oversee tracking systems for special projects and new programs. * Management and Expansion of Grants, Contracts and Internal Benchmarks * Manage the SNAP grant for employment and education services as needed. * Develop and maintain employment outcome data collection and reporting. * Create efficient billing and invoicing procedures for SNAP. * Maintain monthly Participant Activity Sheets. * Submit and track reverse referrals for clients. * Track client SNAP eligibility and add-on support receipts. * Coordinate with leadership and staff to ensure compliance in documentation for all SNAP eligible clients. * Coordinate with finance department and state liaison on invoicing and monthly reports. * Administrative and Training Duties * Assist in establishment of administrative procedures with expansion of WJP programming and clients. * Provide ongoing staff training on established documentation and data collection procedures and proper utilization of tracking systems. * Establish procedures and protocols on proper documentation and utilization of data system. * Participate in staff meetings, in-service training, and workshops. * Perform other duties as assigned. ESSENTIAL COMPETENCIES: Must be able to demonstrate competencies and adhere to the values and core principles of CCBHCs. At a minimum they include: * Coordination & Collaboration Accessible & Available Evidenced Based * Person-Centered Care Family-Driven Care Recovery Oriented Trauma Informed Data Driven * Co-Occurring Capable Culturally Competent All CCBHC required training courses must be completed within in 30 days of hire. CCBHC clinical staff will utilize telehealth options when needed to improve a client's health by permitting two-way, real time interactive communication between the client and the practitioner at the distant site. This electronic communication means the use of interactive telecommunications equipment that includes, at a minimum, audio and video equipment. ESSENTIAL BEHAVIORS: * Additional assignments are assumed willingly. * Demonstrates sensitivity to cultural and ethnic differences in all interactions. * Adheres to agency policies and procedures and supports agency mission and values. * Completes all required paperwork and reports accurately in a timely manner. * Meets established performance/productivity standards as determined by program and agency leadership. * Practices accountability, confidentiality and strong ethical standards. * Demonstrates integrity as evidenced by honesty, trustworthiness, respect for self and others, sincerity, and valuing diversity. * Demonstrates the ability to work collaboratively with other personnel and/or service providers or professionals. * Utilizes agency technology and attends training on updates and/or new applications. * Exhibits responsibility through good attendance, effective time management, dependability, self-discipline, flexibility, and working independently. * Promotes team building through encouragement, support, shared decision-making, and the seeking of synergistic results. * Utilizes supervision appropriately and willingly participates in training, demonstrating a desire for learning and professional development. * Communicates effectively both verbally and in writing. * Partners with and openly communicates and collaborates with department associates, program managers, and other staff associates, program managers, and other staff associates. * Demonstrates excellent customer service both internal and external. * Openly supports departmental and organizational changes. * Participates in identifying continuous improvement areas within department or agency and presents possible solutions. * Consistently produces quality work. * Utilizes necessary knowledge and skills to perform the job, keeping current with new and best practices. Attends and participates in required department and agency meetings and trainings.

Job Details 13900 N. Harvey Ave - Oklahoma City, OK Full Time Negligible Day Admin - ClericalDescription Responsibilities: Manage contracts to ensure all invoices are properly accounted, and report on contract status/remaining revenue Report and provide visibility on team member current and future workload and activity Perform administrative needs in client's projects as needed by the sales team Maintain sales teams lists of competencies and proficiencies Coordinate and schedule regular team meetings and team outings Communicating with clients and staff as needed by management Maintain and update onboarding plan for new staff members and provide management visibility with new staff onboarding status Author and deliver emails, memos, letters, proposals and forms on behalf of management team Perform administrative needs in client projects as needed by the technical team. Manage and maintain electronic files Manage contact lists Organize meetings and take detailed minutes Organize and schedule appointments Additional Functions: Other duties as assigned by management Qualifications Your Experience & Qualifications: BA/BS degree or equivalent preferred 2 or 4 year Experience with order tracking, quotes, and working in CRMs Experience in vendor/distribution management Familiarity with IT products, services, and terminology Strong financial skills related to contract reports, budgets and balancing Knowledge of general office management systems and procedures Seamless knowledge and use of office equipment Excellent time management skills and the ability to rapidly prioritize work Independent, analytical thinker who solves problems Physical Requirements: Sitting for long periods of time Lifting up to 35 pounds Repetitive motion involving hands and fingers Travel Requirements: Infrequent

Job DescriptionDescription: The Recovery Support Assistant (RSA) fulfills a unique role in supporting the operations and functioning of the Peoria Tribe 988 Tribal Response team and the clients served. Ensure the smooth and efficient administration of care while maintaining the quality and integrity of services provided. This position assists the Therapist, Peer Recovery Support Specialists, and administrative staff to ensure routines and schedules are being followed and met. Participate in developing and maintaining a therapeutic environment for clients as well as assisting clients in accomplishing treatment goals. Essential Duties and Responsibilities: · The (RSA) Maintains compliance with HIPPA regulations policies and procedures. · Communicate thoroughly and accurately with 988 staff to ensure continuity of high-quality care. · Document client Daily Progress notes. · To support and facilitate the logistics of linkage to care for tribal citizens during crisis interventions. · Responsible for liaising between clients and health care providers to ensure clients understand conditions and treatment. · The (RA) assists in the creation and implementation of social activities and helps create a positive environment for everyone. · Attend training related to culturally appropriate crisis intervention, suicide prevention, and follow-up best practices within Tribal communities. · Attends and/or facilitates staff in-service and other meetings when appropriate. · Maintaining cleanliness of the work facility. · Assist with community health outreach events. · Responsibilities may include developing public awareness for substance misuse, coordinating training, and or cultural events. · Submit monthly transportation and case management reports to the supervisor. · And other duties as assigned. Education and Experience: · Outreach/public speaking experiences. · A High School Diploma degree or equivalent education and experience. Knowledge, Skills, and Abilities: Must demonstrate excellent oral and written communication skills, excellent problem-solving skills, ability to work in individual and group settings, self-motivation skills, work effectively under pressure, ability to adapt to change, work effectively under pressure, ability to build positive work relationships with internal and external departments and the ability to interact professionally with the public and tribal citizens. Proficient in client management software (EMR). Ability to lift up to 50lbs, must be able to stand, sit, and walk for prolonged periods to properly perform the assigned job duties. Knowledge of HIPAA compliance is preferred. Must be able to collaborate with tribes, tribal organizations, and crisis response centers. Certifications: · Valid Driver's License and insurance. · Ability to drive Tribal vehicles. Conditions of Employment: The Peoria Tribe of Indians of Oklahoma operates a drug-free workplace. · Must submit to and pass applicable drug test, TB test, and/or Physical. · Must pass a background check. · Adhere to all work rules, policies & procedures, and safety standards. Requirements: Work Requirements: Position involves prolonged sitting, standing, stooping, bending, lifting, or carrying up to 50 pounds daily. Work is generally performed in an office environment with varying levels of lighting, air quality, noise, and/or temperature.

: BEHAVIOR SUPPORT ASSISTANT SALARY SCHEDULE: TEACHER ASSISTANT - SCHEDULE BB DEPARTMENT: SECONDARY INSTRUCTION FLSA STATUS: NON-EXEMPT SAFETY-SENSITIVE: YES This position is responsible for monitoring student behavior during the school day. Their duties are to help the staff with all aspects of student behavior. Work is performed under the general supervision of the site principal. QUALIFICATION REQUIREMENTS: Ability to perform each essential duty satisfactorily. Must pass physical, drug testing, and background felony check. High school diploma or general education degree (GED) is required. Ability to compose and write correspondence, memos and behavior reports. ESSENTIAL DUTIES AND RESPONSIBILITIES: Follows the time/task schedule assigned by the site principal. Maintains neatness and orderliness of the school to promote a positive experience for students. Knows and understands the rules of discipline with students. Maintains discipline in all non-instructional areas as directed by the site principal. Expected to use professional conduct at all times. Develop a positive rapport with students. Establish positive professional relationships with students, family, and staff. Additional duties that may be assigned by immediate supervisor or above. LANGUAGE AND GRAMMAR SKILLS: Ability to read and comprehend simple instructions, short correspondence and memos. Ability to compose and write grammatically correct correspondence and memos. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, schedule form, or blueprint form. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl. The employee is occasionally required to sit. The employee must frequently lift and/or move up to 100 pounds, frequently lift and/or move more than 100 pounds, and frequently lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to fume or airborne particles. The employee frequently works in high, precarious places and in outside weather conditions. The employee frequently works near moving mechanical parts, extreme cold (including outdoors), extreme heat (including direct sunlight), risk of electrical shock and vibration. The noise level in the work environment will vary from somewhat loud to extremely loud. To ensure continuity of services, a different work location may be necessary in the event of a health crisis or disruptive situation that requires the closing of school and/or office buildings. An employee's eligibility for a varied work location will be determined by the superintendent of schools. Expectations and guidelines for this change will be distributed by the employee's supervisor, based on his/her role and responsibilities. SUPERVISORY RESPONSIBILITIES: Employee may occasionally be required to supervise a varying number of employees in the overall direction, coordination, and completion of tasks as assigned. DISCLAIMER: Please note that job descriptions are not intended, and should not be construed, to be exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job elements essential for making fair hiring and pay decisions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Operations Assistant, Casual performs a combination of clerical duties that require knowledge and application of various work methods and procedures Responsibilities * Conduct limited research * Prepare, issue and send out receipts, bills, policies, invoices, statements and checks * Answer telephones, convey messages and run errands * Count, weigh, check, analyze, measure and/or classify material * Work in a team setting to accomplish departmental goals * Prepare envelops and packages for mailing * Tabulate and post data in record books * Operate various office machines * Issue licenses, permits, certificates, writs, or other legal documents and/or titles * Stamp or number forms by hand or machine and photocopy documents * Adjust complaints * Other duties and projects, as assigned * Type or enter information into the computer to prepare correspondence * Open and route incoming mail, answer correspondence and prepare outgoing mail * Transfer information from reports, code numerically and post to prepared code sheet, ledger or journal * Maintain a positive attitude in a highly intense environment * Receive and issues receipts for payments on licenses, permits, certificates, bonds, service, etc * Proofread records or forms, sort and file records and index records and information Requirements * High School Diploma or equivalent. * Prior experience in the transportation industry, preferred * Prior typing/data entry and clerical skills, preferred * Proficient in Microsoft Office Suite. * Ability to use various office machines. * Shift days and hours required for this position vary by location and may include days, nights, and/or weekends. Being able to work the required hours at this location will be considered a minimum requirement. * Decision Making and Critical Thinking * Initiative * Managing Multiple Priorities * Mentoring Others * Process Management * Service Center Operation and Maintenance * Transportation Safety Other Details * Schedule may vary depending on Service Center location. * This is a hourly position paid weekly. About Us ABF Freight , an ArcBest company, is one of the nation's largest, most trusted less-than-truckload carriers. With over a century of experience, 240 service centers spanning North America, and an unwavering commitment to quality, safety and customer service, ABF offers best-in-class LTL transportation for companies of all sizes and industries. We're driven for excellence." An Equal Opportunity Employer including Vet/Disability

This half-time position provides services and support to administrators, faculty, and staff within the Division of Agricultural Sciences and Natural Resources ( DASNR ) in the scope of assigned HR functions. Must become familiar with DASNR on- and- off-campus structure; enjoy working with people; able to multi-task; pay close attention to detail; maintain confidentiality; have a desire to learn OSU policy and procedures; workers' comp, the on-line EA system, etc., and enjoy a variety of work assignments. Willing to be flexible with proposed hours of work schedule. Work Schedule Twenty hours to be scheduled by supervisor.

Job Details Oklahoma City, OK Full TimeDescription Jasco is looking for an Associate Sales Manager. The Associate Sales Manager is an integral member of the organization with a focus on new business development within new and existing customers. The ASM is responsible for all aspects of Sales operations including successful planning, coordinating and execution of customer opportunities and new business launches. Provides world class customer service to internal and external customers. Sales Project Planning and Support Actively participate in strategic product development meetings with Director of Sales. Develop and maintain detailed project schedules for sales opportunities and new customer product launches. React to new customer opportunities with a sense of urgency, high energy, and enthusiasm. Set deadlines, assign tasks and ensure accountability to project deliverables. Schedule and facilitate meetings with team members from multiple departments. Document and distribute meeting notes identifying objectives, deliverables and deadlines. Coordinate activities and resources for projects that impact multiple departments for multiple projects. Escalate issues and request additional resources as needed. May direct work of Project Coordinators/Specialists to meet VP priority. Work with multiple departments to compile and distribute project data; including competitive comparisons and seasonality charts. Communicate project objectives and changes clearly and concisely to team members. Relate openly and comfortably with diverse groups of people and teams. Acquire and document required internal project approvals. Prioritize multiple urgent projects on day to day basis. Consistently communicate project updates. Works with Marketing and Product Management to make recommendations on product packaging and ensure accuracy on all mock-ups and marketing materials. Attends GPA calls with Pricing Team to understand pricing strategies. Customer Documentation and Communication Lead the execution of submitting quotes, Item agreements, required customer documents and bids thru customer's process meeting all customers established guidelines. Communicates directly with Customer Buying, Merchandising and Logistics Teams. Prepare necessary documents using intermediate to advanced excel level operations. Maintain customer pricing, program terms and other customer documents for internal reference. Compile and distribute all materials, literature and product needed by Sales. Leads internal team for new customer on-boarding and set-up by submitting and tracking credit applications, coordinating with IT on EDI requirements and testing, submitting or acquiring required Jasco documents (such as UPP policy documentation and customer on-boarding packet), Leads internal team for new item set-up by creating and distributing order confirmations, tracking new item launches and coordinating roll-out calls. E-Commerce Projects Ownership of dot com item set up including working with Product Management, Director of Sales and customer teams to identify new products and drive setup on dot com with Digital Marketing. Analyze online sales to ensure each customer has an appropriate assortment of JASCO offerings. Assists Sales Team and Sales Vice President Provides direct assistance to Sales VP on an as-needed basis for all accounts within the Sales Territory. Assists with new Sales Manager on-boarding, training and navigation of internal processes. Provides continuous support for Sales Team requests and questions and follow up to resolve open issues. Performs other related duties as required. Assists Sales Services Manager Assists with new Sales Services Team Member On-Boarding and training. Creates and maintains training documents. Recommends training as appropriate. Provides support on special projects for Sales Services Manager. Performs other related duties as required. Qualifications Bachelor's degree in a related field or a minimum of three years of previous experience performing administrative, sales or project management duties in a related field. Minimum of two years PC experience in Microsoft Office Software is required with an intermediate to advanced skill level on Excel software. Knowledge of general office systems and administrative procedures. Skills in typing, letter writing and formatting, proofing, Microsoft Office, filing, AS400 terminal and 10 key operation. Ability to prioritize tasks in order to meet deadlines and be detail oriented. Ability to secure and deploy resources effectively and efficiently to get things done. Ability to work independently, be flexible and work several projects simultaneously. Ability to hold self and others accountable to meet commitments. Must be action-oriented; Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Prior sales support and/or project management experience required. Ability to utilize creative approach to problem solving. Ability to learn quickly when facing new situations, take on new and unfamiliar tasks and experiment to find new solutions. Ability to read and understand correspondence, contract and sales reports. Ability to perform basic mathematical calculations. Jasco is an Equal Opportunity/Affirmative Action/E-Verify Employer.

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Executive Concierge We are seeking a skilled, proactive, and highly organized Executive Concierge to provide dedicated support to our Office Managing Partner (OMP). This role is critical to the smooth functioning of our office and requires exceptional attention to detail, multitasking abilities, and strong communication skills. The ideal candidate is comfortable managing high-level administrative tasks in a fast-paced, client-focused environment. Work Hours: Monday to Friday, 8:00 AM - 5:00 PM Pay Rate: $27.00 - $28.00 per hour Key Responsibilities Executive & Administrative Support Provide high-level, on-site administrative assistance to the OMP. Manage the OMP's calendar using Microsoft Outlook, ensuring seamless scheduling of meetings and appointments. Monitor and respond to emails on behalf of the OMP; prioritize and escalate as needed. Support reporting needs and assist with CPE and CPA-related administrative tasks. Prepare and process expense reports in line with firm policies. Coordinate domestic and international travel arrangements, including maintaining travel profiles. Process Passport and Visa requests accurately and efficiently. Manage restaurant reservations, client/staff gifts, and office newsletter distribution. Format, edit, and brand documents to firm standards; coordinate electronic signatures. Provide support for Microsoft Office Suite and troubleshooting assistance as needed. Meeting & Event Coordination Schedule and support meetings via WebEx, Microsoft Teams, or video conferencing platforms. Arrange conference rooms and coordinate catering through approved vendors. Assist with internal and external meeting logistics, including set-up and A/V readiness. Conduct client research and prepare briefing materials for OMP-led meetings. Distribute marketing materials and manage OMP subscriptions. Office Operations & Facilities Support Maintain shared spaces and ensure office organization aligns with cleanliness and safety standards. Perform regular floor walks to check supplies, restock printers, and report/track maintenance issues. Coordinate with third-party vendors for on-site tasks and ensure timely completion. Provide hands-on support for office activities, including room set-ups and box moves. Troubleshoot basic A/V and tech issues in meeting rooms. Community & Collaboration Meet and escort visitors for the OMP when necessary. Maintain regular touchpoints with partners and MDs to ensure alignment on priorities. Participate in monthly Executive Concierge community calls and stay informed on best practices and updates. Collaborate closely with team members while working independently with minimal oversight. Qualifications Proven experience in executive or administrative support roles. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Experience with WebEx, Microsoft Teams, and social media platforms (e.g., LinkedIn) preferred. Exceptional organizational, time management, and multitasking skills. Strong interpersonal and written/verbal communication abilities. Proactive, detail-oriented, and adaptable to shifting priorities. Comfortable working in a dynamic, fast-paced environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.