Manager's assistant/administrative assistant jobs in Orlando, FL

The mission matters. So do the people behind it. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact. What is the mission? For over 60 years, the Fleet Ballistic Missile (FBM) team has supported the Navy's mission to provide affordable and credible strategic defense. We offer unique career opportunities and challenges on a program with a rich history and exciting future. We help keep this nation and our allies secure. As we enter the next phase of FBM there are large opportunities for growth and career development. Learn about the Trident II D5 Fleet Ballistic Missile. What does this role look like? The Administrative Assistant provides high‑level, multi‑functional support to Directors and senior leaders and cross‑functional teams across multiple Lockheed Martin locations. The role combines executive calendar and travel management, meeting and conference coordination (in‑person, virtual, and off‑site), correspondence handling, and employee‑engagement activities. By acting as a trusted liaison with internal and external stakeholders, you will ensure seamless daily operations, uphold the highest standards of professionalism, and contribute to the Business Rhythm and overall mission success. Core Responsibilities: • Executive Support Maintain and synchronize complex calendars for up to four Directors and other senior leaders; manager calendars, schedule meetings, off‑site events, and high‑visibility conferences. Arrange domestic and international travel itineraries; prepare, submit, and reconcile expense reports (Concur or equivalent). • Meeting & Event Coordination Set up and facilitate on‑site, off‑site, video‑conference, and Microsoft Teams meetings, including audio‑visual equipment, catering, and badge‑access logistics. Produce agendas, PowerPoint charts, and supporting documentation; ensure all meeting materials are accurate and distributed on time. Occasional Travel (one or more business trips each year for offsite meetings) • Correspondence & Communication Screen phone calls, manage office mail and email, and route inquiries with discretion and tact. Draft, proofread, and distribute letters, memos, and presentations; maintain SharePoint sites and update team rosters/organizational charts. • Office Operations Order and manage office supplies, maintain equipment inventories, and submit catering requests. Provide backup support for the Executive Administrative Assistant to the Mission‑Area VP, site director, and PMT members during absences. Run directorate staff meetings. • Employee & Volunteer Engagement Lead employee‑engagement initiatives (monthly forums, morale events, volunteer coordination). Manage volunteer lists, communicate logistics, and support community‑service programs. • Cross‑Functional Collaboration Partner with program managers, line‑of‑business (LOB) staff, and security teams to coordinate customer visits, VIP protocols, and business‑review sessions. Execute special projects and ad‑hoc assignments that improve processes and support strategic objectives. • Professional Conduct Demonstrate initiative, strong judgment, and confidentiality when handling sensitive information. Operate effectively in a fast‑paced, ever‑changing environment spanning multiple sites and time zones. To be effective, you will need to possess these basic qualifications: Education: ➥ High‑school diploma or GED required. Experience: ➥ Minimum 3+ years of administrative support experience, with at least 1 year providing executive‑level assistance (Director level or higher). Technical Skills: ➥ Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint). Experience creating graphs, pivot tables, and basic automation is a plus. Travel & Expense Management: ➥ Proven ability to coordinate complex (including international) travel and reconcile expense reports using Concur or comparable system. Communication: ➥ Excellent written and verbal communication; strong proofreading, editing, and formatting skills. Eligibility: ➥ Must successfully pass background and drug screening as required for access to classified information. ➥ Must be a U.S. citizen (no dual citizenship) and able to obtain and maintain a DoD Secret clearance. Please note: No clearance is required to apply, nor prior to start. To be effective, ideally, you should also have: Education: ➥ Post Secondary degree preferred; Executive‑Level Support: ➥ Experience supporting multiple senior leaders simultaneously; ability to anticipate needs and act proactively. Organizational Excellence: ➥ Strong ability to prioritize, multitask, and meet deadlines in a dynamic environment. Interpersonal Skills: ➥ Professional phone etiquette, collaborative mindset, and the ability to build rapport with all organizational levels, customers, and vendors. Employee Engagement: ➥ Experience designing and facilitating morale‑building or volunteer initiatives; enthusiasm for fostering a positive workplace culture. SharePoint & Teams Expertise: ➥ Hands‑on experience creating and maintaining SharePoint sites, and running Microsoft Teams meetings and webinars. Project Coordination: ➥ Demonstrated capability to manage small‑to‑medium projects or special assignments with minimal supervision. Policy Knowledge: ➥ Familiarity with Lockheed Martin policies, travel systems, expense‑reporting procedures, and virtual‑meeting protocols. Positive Attitude: ➥ Self‑starter who brings enthusiasm, optimism, and a customer‑service orientation to every task. This position does not support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility one of the Coolest places to work: Titusville, FL. , and be expected to work in the office. PLEASE NOTE-Other important information: • By applying to this role, you are expressing interest in this position and could be considered for other career opportunities, within Lockheed Martin, where similar skills and requirements have been identified as a match. • Should this match be identified you may be contacted for this and future openings. • Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information. Benefits of Employment: Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually. Learn more about Lockheed Martin's competitive and comprehensive benefits package here. We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life. By clicking on the link, you can find out more on how we proudly support the Military/Veterans Network: Hiring Our Heroes Joining Lockheed Martin Space means becoming part of a global network of passionate professionals dedicated to safety and shaping the future of defense capabilities At Space we value your skills, training, and education. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach - and yours as a Lockheed Martin Space employee. …just to name a few reasons to join Lockheed Martin Space, and experience your future! Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics. The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration. * At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility. If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications. Other Important Information By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings. Ability to work remotely Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility. Work Schedule Information Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits. Security Clearance Information This position requires a government security clearance, you must be a US Citizen for consideration. Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $51,100 - $90,045. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays. (Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year. Pay Rate: The annual base salary range for this position in most major metropolitan areas in California, Massachusetts, and New York is $58,700 - $97,865. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.

Take your career further with McLane! The McLane team is the driving force behind our success. A diverse group of professionals, from Sales and IT to Dispatchers and Mechanics, work together seamlessly to keep our operations running smoothly. Their dedication, expertise, and collaborative spirit are essential to achieving our goals and supporting other teams within the organization. As a member of our team, you'll have the chance to learn from industry leaders, develop your skills, and build lasting connections with colleagues nationwide. Provides administrative support to a general manager or president of a division through a variety of tasks related to organization, coordination, and communication. Responsible for confidential and time sensitive material. Handles advanced level administrative support for the leader in a specific division or DC location. Provided a wider variety of more complex administrative work. Benefits you can count on: * Generous benefits that start on your 60th day: medical, dental, and vision insurance, FSA/HSA and company-paid life insurance. * Earn vacation time, and sick leave accrual from day one and paid holidays after 90 days. * 401(k) Profit Sharing Plan after 90 days. * Additional benefits: pet insurance, parental leave, employee assistance programs, discount programs, tuition reimbursement program, and more! What you'll do as a Sr Administrative Assistant: * Coordinate and track status of department initiatives and projects; follow-up on outstanding action items and reports status to manager. * Schedule and coordinate meeting rooms and catering services. * Respond to phone calls, emails, voicemails, and written correspondence. * Coordinate and effectively communicate with staff, teammates, vendors, and customers in a professional and courteous manner. * Coordinate travel, meetings, sessions, and other events. * Gather statistical data for weekly/monthly reports, prepare, and distribute if needed. * Compile documents and information including graphics and visuals. * Maintain accurate files and records. * Make photocopies and faxes documentation as needed. * Track and reconcile team /department expense reports. * Order business cards, company stationary, office supplies, etc. * Maintain sensitive and confidential information. * Escalate issues to management, when appropriate. * Exercise strong judgment within areas of responsibility. * Other duties may be assigned. Qualifications you'll bring as a Sr Administrative Assistant: * High School Diploma or equivalent. * Associates Degree, college coursework, or business school training. * 2 or more years administrative/clerical support. * Advanced MS Office experience * Strong problem-solving skills. * Excellent oral and written communications skills. * Ability to work in diverse and fast paced environment. This position requires the ability to read, write, and understand English at a level sufficient to perform job-related tasks effectively and safely. This includes understanding work instructions, safety protocols, and communications essential to the role. The requirement is directly related to the nature of the job and ensures compliance with workplace safety and operational standards. Fit the following? We want you here! * Teamwork oriented * Organized * Problem solver * Detailed Our roadmap. Our story. We've been forging our path as a leader in the distribution industry since 1894. Building an expansive nationwide network of team members for 130 years has allowed us to stay agile for our clients across the restaurant, retail, and e-commerce industries. We look to the future and are ready to continue making industry-defining moves by embracing the newest technology into our practices, continuing team member training, and emphasizing our people-centered culture. Candidates may be subject to a background check and drug screen, in accordance with applicable laws. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. For our complete EEO and Pay Transparency statement, please visit ******************************************

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 11 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 7:30am-4:30pm, Monday-Thursday, Fridays- 7:30am-12:30pm No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Job Description Transportation Associate provides administrative /transactional support to the PGS Transportation team. This position requires knowledge of desktopcomputer applications. Ability to work under pressure with short deadlines isneeded. ESSENTIAL DUTIES & RESPONSIBILITIES Generate activity reports for Transportation Weekly,Monthly and Annual activities; Request, receive, analyze and dispute vendor billinginvoices for accuracy; Auditing of freight bills against contract rates andquoted services; Follow up on payments status biweekly on open invoicestatements from transportation carriers; Assist transportation team with administrative dailyfunctions filing shipment documents, scanning shipment related documents,tracking shipments, update shipments status in the Sharepoint TransportationLog, identify serial numbers on FTZ files, etc. File and maintain all required documentation as pergovernment record keeping requirements; Compose correspondence and other communications relatedto accounts payable items; Perform other such duties as may be required. OTHER DUTIES AND RESPONSIBILITIES Comply with all safety policies, practices and proceduresreporting all unsafe activities to Management and/or Human Resources. Contribute to maintaining a positive team spirit. Communicate effectively with all levels of employees. Protect confidential information by not communicating,disclosing to, or using for benefit of 3rd parties. Maintain the highest degree of honesty and integrity atall times.

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

Job DescriptionSalary: $18-23/hour This role is located in Orlando, FL at A Budget Tree Service Why Work for A Budget Tree Service?Since 1982, A Budget Tree Service, Inc. has been committed to keeping Central Florida beautiful by providing industry-leading tree solutions. Our mission is to deliver exceptional service while preserving the health and integrity of our clients' trees. This mission is made possible through the dedication and expertise of our team, including tree specialists, equipment operators, and skilled crew leaders. Position Overview: A Budget Tree Service is seeking a full-time Administrative Assistant to provide comprehensive clerical and organizational support to the executive team. Key Responsibilities: Manage executive calendars and schedule appointments Answer and direct phone calls and handle email correspondence Prepare, organize, and maintain documents and files Coordinate job scheduling and logistics to ensure smooth operations Communicate professionally with clients via phone, email, and in person Work with municipalities to obtain necessary permits Assist with the planning and participation in community events Perform additional administrative duties as needed and assigned Requirements: High School Diploma or GED equivalent Strong organizational skills, both verbal and written Proficiency in Microsoft Office Suite and other relevant software Attention to detail and ability to prioritize tasks and multi-task Discretion and ability to maintain confidentiality Ability to anticipate work needs and follow through with minimum direction Ability to work independently and as part of a team Flexibility and adaptability to changing priorities Benefits: Insurance: Health, Dental, Vision 401(k) Paid time off

Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We deliver tailored strategies and expert support across all-source analysis, mission support services, and advanced information technology. Our consultants bring deep expertise and proven experience, providing actionable, objective insights to solve our clients' most pressing challenges. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes. Key Responsibilities: Executive Support and Office Management Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment. Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment. Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities. HR Support and Administrative Functions Provide comprehensive administrative support to the HR department, including employee record management and onboarding coordination. Assist with the preparation of HR-related reports, scheduling of interviews, and other HR-related events. Respond to employee inquiries with a solution-focused approach, ensuring matters are directed to the appropriate HR personnel. Communication and Correspondence Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management. Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards. Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner. Operational and Logistical Support Manage travel arrangements and logistics for senior staff Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized. Qualifications: Bachelor's degree in Human Resources, Business Administration, or related field (preferred). 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS). Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence. Superior organizational skills, attention to detail, and discretion in handling confidential information. Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively. Personal Attributes: A proactive approach to work, with the ability to anticipate needs and address them independently. Detail-oriented with a high level of accuracy and integrity. Adaptable and poised in fast-paced environments, with a customer-focused mindset. Strong problem-solving skills and a positive, collaborative attitude. Why Join HCRC? HCRC is committed to creating an environment where senior professionals can thrive and contribute to meaningful federal and defense initiatives. As part of our team, you'll have access to: Competitive salary and comprehensive benefits (health, dental, vision). Generous paid time off and holidays. Professional development opportunities to grow your expertise. Application Process: If you're ready to join a mission-focused organization with a commitment to excellence, we invite you to apply. Please submit your resume and cover letter detailing your experience and qualifications.

The Executive Assistant provides high-level administrative and organizational support to the Vice President of Enrollment & Student Affairs, serving as a key liaison between the division and internal/external stakeholders. This role is responsible for coordinating events, managing communications, supporting division operations, and ensuring the smooth execution of projects and initiatives. Responsible for demonstrating LSSC's core values of Caring, Communicating, Collaborating, and Celebrating when interacting with students, employees, visitors, and community members. Include, but are not limited to the following: * Provide comprehensive administrative support to the Vice President of Enrollment & Student Affairs and the division, adapting to changing priorities and needs. * Assist with the coordination and organization of meetings, events, and special projects as assigned. * Maintain and update division records, lists, and communications as needed. * Support budgetary and operational processes, including documentation and tracking of relevant materials. * Serve as a point of contact and liaison for internal and external stakeholders, ensuring effective communication and collaboration. * Contribute to the planning and execution of division initiatives, offering support in a variety of administrative and logistical capacities. * Uphold a high standard of professionalism, confidentiality, and customer service in all interactions. * Perform other duties as assigned to support the ongoing work and mission of the division. KNOWLEDGE. SKILLS AND ABILITIES REQUIRED: * Proficiency in Microsoft Word, Excel, Access, Outlook, and PowerPoint. * Strong organizational, multitasking, and time management skills. * Excellent verbal and written communication skills; ability to make presentations. * Ability to work independently and as part of a team, demonstrating flexibility and adaptability. * Professional appearance and demeanor. * Ability to maintain confidentiality and exercise sound judgment. * Ability to work various hours, including nights, early mornings, and weekends as needed. * Valid Florida Driver's License. ABILITIES/GENERAL: * Promote a common purpose consistent with the College's stated goals and demonstrate a commitment to students and the learning environment. * Possess knowledge of general written standards and procedures utilized, and have the ability to read, interpret, and follow procedural and policy manuals related to the job tasks. * Demonstrate the ability to respond to supervision, guidance, and direction in a positive, receptive manner and follow stated policies. * Deliver exceptional customer service by fostering a welcoming and supportive environment. * Present a professional image in words, actions, and attire. * Conduct oneself in a manner consistent with the College's standards of ethical conduct. * Apply effective techniques to establish and maintain working relationships, fostering collaboration to achieve common goals; effectively communicate and collaborate with others to achieve shared objectives. * Demonstrate the skills necessary to examine situations and processes, making recommendations for improvement critically. * Strong service orientation and ability to effectively work as a member or leader of a team by cooperating with others, offering to help others when needed, and considering larger organizational goals rather than individual concerns. Includes the ability to build &/or support a constructive team spirit where members are committed to the goals and objectives of the organization. * Plan, organize, and successfully multitask to meet multiple deadlines and frequently new work tasks within required timeframes. Proven flexibility to successfully work on a variety of projects quickly and accurately. * Effectively manage change and adaptability. * Adheres to all workplace safety rules, safety laws, regulations, standards, and practices * Ability to work various hours, including nights, early mornings, and weekends * Ability to travel amongst various campuses and attend College events, on or off campus, as required. MINIMUM QUALIFICATIONS: * Required: * Bachelor's degree from an accredited institution. * Four or more years of related experience.

Full-time Description The administrative assistant enhances administrative effectiveness by providing clerical support to the Retirement Manager and HR Department. The Administrative Assistant provides professional administrative support services, contributing to the team effort by accomplishing related results as needed. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Maintains and organizes paper and electronic files in accordance with Diocesan policy. Provides excellent customer service and assistance; Completes requests by answering or referring inquiries via the telephone; refers calls to appropriate person, entity, or outside agencies; Maintains employee confidence and protects operations by keeping human resource information confidential; Prepares reports by collecting information; Provides lunch relief to Chancery receptionist, as needed; Performs scanning and filing of confidential documents; shreds as required; Maintains and enters data into IPAS, HRIS, and other systems. Explains and communicates retirement process to employees; Processes weekly deposits; Supports the monthly preparation of actuarial data; Updates employment data spreadsheets; Prepares and distributes retirement packets; Produces and communicates results of benefits reports; Contributes to team effort by accomplishing related results as needed; Performs all other duties as assigned. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. EDUCATION AND EXPERIENCE Associate's degree in business, accounting or finance and three to five years of relevant experience. Proficient in Microsoft Office, especially Word, Excel, and Outlook. One to two years' experience with databases. Bilingual in Spanish and English preferred. Must possess excellent writing skills and the ability to maintain confidentiality. OTHER SKILLS AND ABILITIES Highly organized and propensity for detailed work. Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain high level of confidentiality. Good written and oral communication skills. LANGUAGE/COMMUNICATION SKILLS Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. MATHEMATICAL SKILLS Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

Administrative Assistant - Run Smarter IT We are an Information Technology Consulting and Support provider, and we are seeking a detail-oriented and organized Administrative Assistant to support all internal functional departments. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office Suite, and have the ability to multitask in a fast-paced environment. To be successful in this position, it is critical to have a good understanding of basic IT concepts and the desire for learning newer technologies. This is a part-time position of approximately 30 hours per week and may increase to full-time after a short period of time. This is an in-office position based in Rockledge, Florida. Employees will be expected to work in the office or at a customer location. Responsibilities The Administrative Assistant will play a vital role in supporting our team, contributing to the efficiency and success of our operations. The ideal candidate will be adaptable, eager to learn, and ready to take on additional responsibilities as the company grows. Provide comprehensive administrative support to ensure efficient office operations Handle routine tasks such as answering calls, receiving mail, and managing electronic communications Schedule appointments and maintain calendars for team members Coordinate meetings, including preparing agendas and taking minutes Maintain both physical and digital filing systems for accurate record-keeping Draft, edit, and format letters, reports, and presentations Review and process, expense reports, and other financial documents Serve as the first point of contact for customers Manage client communications and provide excellent customer service Oversee office supplies and equipment, working with vendors as needed Manage shipping and receiving equipment and supplies Maintain a well-organized work area Coordinate special administrative projects as assigned Assist in data entry and maintenance of company databases ConnectWise PSA Assist with documentation of IT processes and procedures Conduct regular follow-ups on open quotes and follow-up with customers. Assist in monitoring and tracking opportunities, sales orders, projects, and service boards. Monitor and assist workflow of several service boards within ConnectWise PSA Basic Qualifications Two or more years of paid company experience as an Administrative Assistant Demonstrated proficiency with Microsoft Applications, including Office 365, Outlook, Word, Excel, PowerPoint Excellent written and verbal communication skills Strong organizational, time-management and planning skills Preferred Qualifications A good understanding of basic IT terminology and concepts. The ability to quickly learn new software applications is required. Interpersonal skills and the ability to interface with all levels of staff. Excellent time management skills and ability to multitask and prioritize work. Attention to detail and problem-solving skills Previous experience with IT MSP software, ConnectWise PSA, is highly desirable. A two (2) year degree in Office Management or a related discipline from an accredited college or university is preferred, but not required. Business Management Education and Experience are desirable but not required. Sales/Marketing Education and Experience are desirable but not required. International Association of Administrative Professionals (IAAP), desirable but not required. Working Conditions: Work is performed in a normal office setting with minimal exposure to health or safety hazards. Substantial time is spent working on a computer. Physical Requirements Must be able to lift and carry boxes and other awkward items weighing up to 25 pounds, including up and down stairs. Requires intermittent standing, walking, sitting, squatting, stretching, and bending throughout the workday. Must be able to see and hear, or use prosthetics that will enable these senses to function adequately to assure that the requirements of this position can be fully met. The above statements describe the general nature and level of work being performed. This job description does not serve as a contract nor does it limit the employer's ability to establish or change the content, nature, or essential functions of this job. Employees holding this position will be required to perform any other job-related duties as requested by management. Run Smarter IT offers employees competitive pay, opportunities to learn, and a supportive leadership environment. Run Smarter IT is an Equal Opportunity employer.

An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: * Marriott Employee Discounts Worldwide * Medical, Dental, Vision Insurance * Company-Sponsored Life Insurance * Short & Long-Term Disability Insurance * Tuition Reimbursement Program * 401(K) with Discretionary Company Matching Contributions * Employee Assistance Program Responsibilities JOB SUMMARY The Executive Administrative Assistant provides support to the General Manager and Group Sales and Catering managers that includes proactively communicating, responding to questions and requests, solving problems, providing information, and maintaining and organizing data in order to build relationships and enhance the total guest experience. CORE RESPONSIBILITIES As with any new position, the tasks and responsibilities may differ initially as the role develops. The ultimate responsibility will require the incumbent to stay on top of the needs of the General Manager and Group and Catering Sales Managers. Administrative duties for General Manager * Makes telephone calls to specified individuals as requested by the General Manager. * Greets all individuals arriving at executive offices courteously and assists with their needs. * Documents and maintains appointment calendar for General Manager. * Establishes and maintains filing procedures. * Purge Sales and Catering files * Maintains complete knowledge and complies with all hotel and department policies and procedures. * Accesses all functions of computer according to specifications. * Sets up work station with necessary supplies and resource materials; maintain cleanliness * Completes supply requisitions and submits to General Manager; stocks office supplies upon receipt. * Answers telephone within 3 rings, using correct salutations and telephone etiquette. * Record messages legibly and completely. * Maintains confidentiality and security of specified hotel information, correspondence, reports, and files. * Documents pertinent information according to hotel standards and procedures. * US Mail Processing * Incoming sorting/distribution/outgoing * Shipping of Guests Packages * Process requests for overnight mail and other delivery/messenger services. * Prepares and sends correspondence as required by General Manager; receives and distributes correspondence to appropriate personnel. Marketing Community Manager support * Social media community managers * Posting on Facebook * Receive and distribute on-property marketing collateral - digital screens promos, promotional materials, check presenters, tabletop signage, point of sales materials for gift cards, CDs, etc. * Create Marketing Sysaids to support GM/Property needs * Distribute local media alerts to identified local media outlets * Coordination of printed materials to include business cards, in-room printed materials, and brochures * Maintain vanity website and Marriott website calendar of events. * Kessler Exchange Administrator for property * Location Home Page Administrator * Property Calendar Guest Experiences * Compile and distribute daily comments * Standing Ovation Recognition for Guest correspondence * Escalated Guest Correspondence * Marriott Customer Care Follow Up * Forwards all guest comment cards to the General Manager; prepare response letters as requested and process according to procedures. Follow up where required. * Maintains knowledge of all hotel services/features and hours of operation. * Maintains complete knowledge in the use of all office equipment, computer, and manual systems. * Makes photocopies and processes as specified. * Type correspondence, memos, and reports as assigned according to hotel standards. * Attends designated meetings, takes minutes, transcribe, and distributes. * Promotes positive relations with owners, guests, and employees. * Prepares General Manager's requests for complimentary room reservations and distribute according to hotel procedures. * Completes and distributes amenity request forms; follow up on any changes. Administrative Support to Sales and Catering * Run Daily Event Agenda for following day's events * Create Reader Board for following day's events * Create door cards for the following day's events * Run Guarantee Reports (groups arriving within 72 hours) * Act as email/phone lead catcher and forward to appropriate sales manager * Run daily Change Log report * Revised and Pop-up Event orders (as needed) * Update Event Order binder * Route to departments per distribution list * Process VIP Sales amenities * Create and print Private Dining menu cards and Place Cards * Organizes and maintains Sales and Catering filing system * Process Sales and Catering turnovers * Drafts Group Catering contracts * Create folders for the new group and social definite bookings * Provides pop-up site visits in the absence of Sales and Catering managers * In-House Meetings * Reserve space in CI/TY or Delphi * Create Event Order; send to requesting department for approval and signature * Run Event Order packet * Route to departments per distribution list * Place full packet in Event Order binder * Create Resume Packet and Cover Sheet * Print packets and distribute and distribute at weekly resume meeting * Print/Restock wedding packets and sales kits and collateral for Sales and Catering Sales Manager * Update catering menus as needed in CI Qualifications KEY PARTNERSHIPS * DOSC * Group and Catering Sales Managers * Events Service Manager KNOWLEDGE, SKILLS, AND ABILITIES * Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. * Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. * Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments. * Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. * Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. * Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. * Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. * Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. * Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. * Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources. * Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. * Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values. * Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. * Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. * Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. * Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. * Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. * Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. * Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. * Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. * Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. * Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. * Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. * Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. * Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. SUPERVISORY RESPONSIBILITIES * None WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. * Must be comfortable working in a shared space, with constant noise, without the use of a private office. * Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice. MINIMUM QUALIFICATIONS * Hospitality or related industry experience - required * HOA Experience - required (Beaver Creek Lodge property only) The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Posted Min Pay Rate Posted Max Pay Rate

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: Marriott Employee Discounts Worldwide Medical, Dental, Vision Insurance Company-Sponsored Life Insurance Short & Long-Term Disability Insurance Tuition Reimbursement Program 401(K) with Discretionary Company Matching Contributions Employee Assistance Program JOB SUMMARY The Executive Administrative Assistant provides support to the General Manager and Group Sales and Catering managers that includes proactively communicating, responding to questions and requests, solving problems, providing information, and maintaining and organizing data in order to build relationships and enhance the total guest experience. CORE RESPONSIBILITIES As with any new position, the tasks and responsibilities may differ initially as the role develops. The ultimate responsibility will require the incumbent to stay on top of the needs of the General Manager and Group and Catering Sales Managers. Administrative duties for General Manager Makes telephone calls to specified individuals as requested by the General Manager. Greets all individuals arriving at executive offices courteously and assists with their needs. Documents and maintains appointment calendar for General Manager. Establishes and maintains filing procedures. Purge Sales and Catering files Maintains complete knowledge and complies with all hotel and department policies and procedures. Accesses all functions of computer according to specifications. Sets up work station with necessary supplies and resource materials; maintain cleanliness Completes supply requisitions and submits to General Manager; stocks office supplies upon receipt. Answers telephone within 3 rings, using correct salutations and telephone etiquette. Record messages legibly and completely. Maintains confidentiality and security of specified hotel information, correspondence, reports, and files. Documents pertinent information according to hotel standards and procedures. US Mail Processing Incoming sorting/distribution/outgoing Shipping of Guests Packages Process requests for overnight mail and other delivery/messenger services. Prepares and sends correspondence as required by General Manager; receives and distributes correspondence to appropriate personnel. Marketing Community Manager support Social media community managers Posting on Facebook Receive and distribute on-property marketing collateral - digital screens promos, promotional materials, check presenters, tabletop signage, point of sales materials for gift cards, CDs, etc. Create Marketing Sysaids to support GM/Property needs Distribute local media alerts to identified local media outlets Coordination of printed materials to include business cards, in-room printed materials, and brochures Maintain vanity website and Marriott website calendar of events. Kessler Exchange Administrator for property Location Home Page Administrator Property Calendar Guest Experiences Compile and distribute daily comments Standing Ovation Recognition for Guest correspondence Escalated Guest Correspondence Marriott Customer Care Follow Up Forwards all guest comment cards to the General Manager; prepare response letters as requested and process according to procedures. Follow up where required. Maintains knowledge of all hotel services/features and hours of operation. Maintains complete knowledge in the use of all office equipment, computer, and manual systems. Makes photocopies and processes as specified. Type correspondence, memos, and reports as assigned according to hotel standards. Attends designated meetings, takes minutes, transcribe, and distributes. Promotes positive relations with owners, guests, and employees. Prepares General Manager's requests for complimentary room reservations and distribute according to hotel procedures. Completes and distributes amenity request forms; follow up on any changes. Administrative Support to Sales and Catering Run Daily Event Agenda for following day's events Create Reader Board for following day's events Create door cards for the following day's events Run Guarantee Reports (groups arriving within 72 hours) Act as email/phone lead catcher and forward to appropriate sales manager Run daily Change Log report Revised and Pop-up Event orders (as needed) Update Event Order binder Route to departments per distribution list Process VIP Sales amenities Create and print Private Dining menu cards and Place Cards Organizes and maintains Sales and Catering filing system Process Sales and Catering turnovers Drafts Group Catering contracts Create folders for the new group and social definite bookings Provides pop-up site visits in the absence of Sales and Catering managers In-House Meetings Reserve space in CI/TY or Delphi Create Event Order; send to requesting department for approval and signature Run Event Order packet Route to departments per distribution list Place full packet in Event Order binder Create Resume Packet and Cover Sheet Print packets and distribute and distribute at weekly resume meeting Print/Restock wedding packets and sales kits and collateral for Sales and Catering Sales Manager Update catering menus as needed in CI KEY PARTNERSHIPS DOSC Group and Catering Sales Managers Events Service Manager KNOWLEDGE, SKILLS, AND ABILITIES Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. SUPERVISORY RESPONSIBILITIES None WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. Must be comfortable working in a shared space, with constant noise, without the use of a private office. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice. MINIMUM QUALIFICATIONS Hospitality or related industry experience - required HOA Experience - required (Beaver Creek Lodge property only) The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Join Marquee Dental Partners as a Patient Coordinator! Pay: Commensurate with experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: TBD Responsibilities Greet patients making them feel welcome in the practice Answer the multi-line phone system Verify insurance eligibility and pre-authorize benefits Manage the daily schedule by checking patients in/out and schedule future appointments Answer patient questions about insurance and financial arrangements Collect and post payments from patients and insurance companies, follow up as needed Add code to General Ledger to attached Treatment Plan to appropriate person Qualifications High school diploma or equivalent required, higher education degree preferred Minimum of two (2) years experience in a dental administrative position Understanding of dental insurance, the verification process and discussing financial arrangements Experience with dental software required; Denticon, Dental Vision, Dentrix, or Eaglesoft preferred Attention to detail and strong verbal and written communication skills Knowledge of Microsoft Office Ability and willingness to create a positive, supportive environment for patients and team members Equal Opportunity Employer

Job Description Join Marquee Dental Partners as a Patient Coordinator! Pay: Commensurate with experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: TBD Responsibilities Greet patients making them feel welcome in the practice Answer the multi-line phone system Verify insurance eligibility and pre-authorize benefits Manage the daily schedule by checking patients in/out and schedule future appointments Answer patient questions about insurance and financial arrangements Collect and post payments from patients and insurance companies, follow up as needed Add code to General Ledger to attached Treatment Plan to appropriate person Qualifications High school diploma or equivalent required, higher education degree preferred Minimum of two (2) years experience in a dental administrative position Understanding of dental insurance, the verification process and discussing financial arrangements Experience with dental software required; Denticon, Dental Vision, Dentrix, or Eaglesoft preferred Attention to detail and strong verbal and written communication skills Knowledge of Microsoft Office Ability and willingness to create a positive, supportive environment for patients and team members Equal Opportunity Employer

South College - We are one of the nation's fastest growing institutions of higher learning … come grow your career with us. In order to fully meet our Mission to our students, we require a diverse combination of perspectives, backgrounds, life experiences, and ideas from our faculty and staff and will provide them with an equitable and inclusive work environment -where respect and open interchange of ideas are at the heart of that culture. 20,000 Students 10 Campuses Competency Based Education Online Administrative Assistant/Front Desk Receptionist - Evenings and Weekends Description The South College Orlando Campus invites applications for the position of Administrative Assistant/Front Desk Receptionist for evenings and weekends. The Administrative Assistant/Front Desk Receptionist position is a part-time staff member who works as part of the administrative team to provide clerical support necessary to attain the objectives and outcomes of the learning site. The Administrative Assistant/Front Desk Receptionist has the responsibility of providing general office management and facilities support at the Orlando Campus. We are searching for a team-oriented individual with excellent communication and organization skills. This position is Part-Time with the need for availability on evenings and Saturdays. General Responsibilities Greet and assist visitors, staff, and students who visit the institution Provide office management including answering/transferring incoming calls, faxing, responding to emails, handling incoming and outgoing mail, and requesting necessary office supplies Provide administrative support to campus administrators, faculty, and staff Assist in meetings and functions Help with ordering of student transcripts Assume other duties as assigned by campus administrators Requirements Education High School Graduate Experience Two to three years in an office environment performing relative duties as described above Knowledge and Abilities: Proficient in use of Microsoft Office software including Word, Excel, PowerPoint, and Outlook Skills and Abilities: Interpersonal skills such as organization, communication, strong work ethic, the ability to make sound decisions Preferred Qualifications Some college Experience working with student information system (e.g. CampusVue, Banner)

Job DescriptionDescription: At Audio Enhancement, we help empower learning in the classroom every day. We believe in what we do, and how we do it. We take care of each other, exceed our customers' expectations, and build success through partnership, friendship, and trust-with our team members, partners, and customers. Team members who work hard, pursue excellence, and have a positive attitude can expect to grow with us as we grow. At Audio Enhancement, we're looking for “lifers”-members of our Audio Enhancement family who believe in our mission, share our passion, and want to spend their careers making a difference in education. We are currently seeking a full-time Admin Assistant to Sales for our Apopka, Florida location. This role encompasses the responsibilities of both internal and external customer service representation, offering administrative support to Regional Sales Directors and serving our external customers. The Admin Assistant to Sales must excel in managing multiple projects and tasks simultaneously. Duties Include: Assist Regional Sales Directors with increasing sales by assisting with forecasting, administrative work, and organization of projects and customers. Create quotes, process orders, and shepherd orders through fulfillment. Build relationships with external customers by providing excellent customer service via phone and emails. Manage Reseller accounts. Requirements: Strong computer skills, including Microsoft Suite and Customer Relationship Software (SAP experience preferred). 2-3 years of experience in customer service or sales support. Organized and detail oriented. Strong problem-solving skills. Ability to build and maintain lasting relationships with customers. Exceptional communication and presentation skills (verbal and written). Excellent listening skills. Ability to work independently and as part of a team. Must be authorized to work in the United States. Compensation and Benefits: Hourly wage is negotiable based on skill level and experience. Competitive benefit package includes medical, dental, and vision insurance, Employer-funded Health Savings Account (HSA), Paid Time Off (PTO), paid holidays, Employer-funded Short Term Disability Insurance, Employer-funded Life Insurance, and matching 401k. To learn more about Audio Enhancement, visit ************************ For quick inquiries, contact *****************************