Manager's assistant/administrative assistant jobs in Pennsylvania

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $18 - $20 / Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As a Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales

This is a shared support role responsible for performing essential tasks related to scanning, filing, printing, shipping, and accurate data entry of documents. The associate will ensure accurate and timely processing of workloads to facilitate smooth operations. PRIMARY RESPONSIBILITIES (E = Essential | A = Additional) Scan/File Room Duties • E - Receive and open packages via UPS/FedEx; create barcode pages for document tracking. • E - Sort recordable documents from lender packages in preparation for filing. • E - Maintain communication with team members to ensure accurate and timely document processing. • E - Meet and strive to exceed production standards, metrics, and SLAs set by management. • A - Provide backup to department functions as needed. • A - Perform additional tasks as assigned by the manager. Printing/Shipping Duties • E - Print documents and prepare them for shipment in accordance with internal procedures and client-specific requirements. • E - Pack and ship completed documents each night using UPS/FedEx. • E - Ensure all printed and shipped materials are accurate and labeled correctly. • E - Maintain a clean and organized workspace, including supplies inventory and equipment upkeep. • A - Assist with inventory management of shipping materials and printing supplies. Data Entry and Administrative Duties • E - Accurately enter data related to scanned and shipped documents into internal tracking systems, databases, or spreadsheets. • E - Verify data for completeness, accuracy, and consistency before final submission. • E - Maintain electronic and paper filing systems for easy retrieval of documents. • A - Assist with generating reports related to document processing and shipment status. • A - Support general administrative tasks such as scheduling, handling correspondence, and coordinating with other departments as needed. • A - Help maintain office supplies inventory and reorder as necessary to support operational needs. EDUCATION AND EXPERIENCE • E - High School Diploma or equivalent • D - 1 year of related experience in a shipping, printing, scanning, or data entry environment is preferred. KNOWLEDGE, SKILLS & ABILITIES • Strong organizational and data entry skills with high accuracy • High attention to detail • Ability to multitask in a fast-paced environment • Team-oriented mindset • Basic computer literacy, including proficiency with MS Office (Excel, Word) and familiarity with office equipment (printers, scanners, etc.) • Good written and verbal communication skills PHYSICAL REQUIREMENTS • Prolonged periods of standing and sitting • Manual dexterity for inserting and sorting documents • Ability to lift packages (up to 30 lbs) • Frequent communication via phone and in person • Adequate hearing and vision to perform job functions WORKING CONDITIONS • Normal office environment • May require occasional overtime • Exposure to paper dust and frequent handling of packages EQUIPMENT OPERATED • Personal computer and peripherals • Printers, scanners, copiers • Standard office equipment • Shipping label machines and packaging tools

Agility Robotics is a pioneer. Our robot, Digit, is the first to be sold into workplaces across the globe. Our team is differentiated by its expertise in imagining, engineering, and delivering robots with advanced mobility, dexterity, intelligence, and efficiency -- robots specifically designed to work alongside people, in spaces built for people. Every day, we break through engineering challenges and invent new solutions and capabilities that will one day make robots commonplace and approachable. This work is our passion and our responsibility: our mission is to make businesses more productive and people's lives more fulfilling. We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide critical day-to-day support to our extended senior leadership team. This role requires a high level of discretion, strong judgment, and the ability to handle multiple priorities with poise. The ideal candidate is a connector and a problem-solver who takes initiative and can work cross-functionally. They are someone who improves processes, drives collaboration, and supports the team's operational excellence to ensure the leaders they support are operating at maximum efficiency. Key Responsibilities Manage complex calendars, meetings, travel, and communications with precision, discretion, and foresight. Lead improvements in tools, workflows, and processes to enhance efficiency and alignment across teams. Anticipate priorities and apply sound judgment in high-stakes or ambiguous situations. Drive coordination of cross-functional projects, events, and leadership initiatives. Oversee expense reporting, budget tracking, and vendor coordination to ensure operational excellence. Model company values through professionalism, accountability, and clear, influential communication. Qualifications 4-6 years of executive or senior administrative support experience (tech industry preferred). Proven ability to drive process improvements and manage complex, cross-functional priorities. Exceptional communication and relationship-building skills across all organizational levels. Demonstrated discretion, adaptability, and sound decision-making in fast-moving environments. Proficiency in Google Workspace, Slack, Zoom, and other collaboration tools. Trusted partner and culture carrier who promotes accountability and continuous growth. Full-time Employees are eligible for Benefits: 401(k) Plan: Includes a 6% company match. Equity: Company stock options. Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees. Benefit Start Date: Eligible for benefits on your first day of employment. Well-Being Support: Employee Assistance Program (EAP). Time Off: Exempt Employees: Flexible, unlimited PTO and 10 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 10 company holidays, including a winter shutdown, annually. On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations. Parental Leave: Generous paid parental leave programs. Work Environment: A culture that supports flexible work arrangements. Growth Opportunities: Professional development and tuition reimbursement programs. Relocation Assistance: Provided for eligible roles. All of our roles are U.S.-based. Applicants must have current authorization to work in the United States. Agility Robotics is committed to a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that promotes equal employment opportunities and prohibits unlawful discriminatory practices, including harassment. Therefore, it is the policy of Agility Robotics to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin, genetic information, or any other characteristic protected by law. Agility Robotics prohibits any such discrimination or harassment. Agility Robotics does not accept unsolicited referrals from third-party recruiting agencies. We prioritize direct applicants and encourage all qualified candidates to apply directly through our careers page. If you are represented by a third party, your application may not be considered. To ensure full consideration, please apply directly. Apply Now: ***************************

Entrepreneurial Accounting Solutions - Staff Accountant McKonly & Asbury is a growing business advisory, consulting, and accounting firm with three locations in PA. We offer our team a culture built around the concept of optimizing work-life balance, the support to maximize your skills and talents, career growth opportunities, and rewards for exceptional performance. We value individuals who take initiative, seek solutions, act for the greater good of the team and embrace their ability to influence change. We have offices in Camp Hill, Lancaster, Bloomsburg, and Philadelphia PA. We are in search of a Staff Accountant to join our Entrepreneurial Service Group team with excellent communication skills and a positive attitude. This is a full-time, exempt position and includes a competitive salary and comprehensive package with health, vision, and dental insurance benefits, retirement benefits, bonus opportunities, and a generous holiday and vacation schedule. The ideal candidate for this position will have: Drive to learn new skills; coupled with a desire to be challenged daily. Must have a desire to learn both general business and accounting practices with a tax twist. Basic bookkeeping knowledge and skills are helpful. General bookkeeping responsibilities will include data entry, account reconciliations, AR/AP processing, payroll, and financial statement preparation and analysis. Understanding DelTek, and Quick Books, both desktop and online versions, is helpful for this position. This candidate should have 1 to 2 years of accounting experience. A general knowledge of other common accounting packages would be a bonus. Payroll and 1099 experience are beneficial for this position. General tax knowledge around partnerships, S-corporations, and individual taxes is helpful but not required. Local travel to clients' offices is required. Our ESG department is looking for staff with the energy to insert oneself into the hustle of day-to-day small business accounting. Public or Private accounting background is not required but looking for someone with a back-office accounting mindset is vital. McKonly & Asbury provides the opportunity to work for a growing regional accounting firm with a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued. We have been named one of the "Best Places to Work in PA" for twenty years, a "Best Accounting Firm to Work For" in the nation for eight years, and a “Best Accounting Firms for Women” twice. McKonly & Asbury continues to seek talented team members who have a proven desire to succeed and who are dedicated to providing superior client service. If you want to be part of a team that seeks to maximize your ability to serve clients and to position you to take advantage of your greatest strengths, contact us! We want to meet you. Learn more about us at macpas.com. Inquire as to why we are so different!

Kennett Consolidated School District is seeking a dynamic candidate who will nurture, prepare, and empower ALL students and staff to succeed in their academic, social, and emotional journey. A person who exhibits a belief in the importance of relationships and resiliency through a student-centered approach will be able to successfully support the district's mission and vision. Kennett's uniquely diverse student population makes applicants considered to be fluent or bilingual highly sought. Applicants who are native Spanish speakers or those with at least three (3) Spanish courses at the college/university level or who have a command of conversational Spanish are encouraged to apply. REPORTS TO: Manager of Transpoprtation PURPOSE: To provide administrative Assistant services ensuring an effective, efficient, and courteous operation of the transportation office, performing all duties with accuracy, confidentiality and professionalism. PERFORMANCE RESPONSIBILITIES: Manages all correspondence and reports prepared by the Manager of Transportation Copies materials as assigned Places and receives telephone calls and records messages Sorts and distributes all mail coming into the transportation deparetment Records, files and maintains all transportation services Maintains all vehicle records Types, codes and prepares vouchers and purchase orders throughout the school year Calculates monthly gas/mileage on all vechicles Registers and maintains all records for private school students Performs any other duties as assigned by the Manager of Transportation REQUIREMENTS: High School diploma, highly proficient and comfortable with technology and software, excellent communication skills, ability to multi-task effectively, proven work record of excellent attendance and performance. Successful candidates must present recent clearances for Act 34, 114, 151, and 168. Previous School District employment preferred. Excellent medical benefits, state pension, and tuition reimbursement. WORK SCHEDULE: This is a 260 day/year position with a 40-hour work week. District has the right to screen, interview, and hire candidates prior to the closing date of the posting.

Job Description This position will report directly to the CFO, and provide administrative support for the Audia leadership team. This individual must be creative and enjoy working within an entrepreneurial environment. This role will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Responsibilities include, but are not limited to: Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company. Serves as a liaison to the board of advisors; organizes and coordinates executive outreach and external relations efforts, and oversees special projects Sustain a daily calendar of meetings and events. Prepare Word, Excel, PowerPoint presentations, agendas, reports and other documents in support of objectives for the organization. Coordinate and attend company events, some including international travel with executive level customers; build strong relationships with customers by ensuring they are well taken care of. Arrange travel for executives and all guests at sponsored events. Prepare expense reports. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. Excellent communication and time management skills; proven ability to meet deadlines. Ability to function well in a high-paced environment. Draft and prepare correspondence for internal announcements and board meetings. Assist in preparing and managing presentations and decks. Be responsive to emails/texts/phone calls, with contact outside normal business hours Use discretion, confidentiality, and good judgment to handle C-Level matters. Represent the company and the owner in a positive light through great follow-through skills and sound judgment. Complete ad-hoc projects as assigned - such as personal events and/or executive team needs. Organize complex calendars and schedules; resolving any scheduling issues. Cover for the Receptionist as needed Performs other duties and assignments as directed by manager Recommended Qualifications: High school diploma required, Bachelor's Degree preferred Minimum of 5 years of administrative experience required supporting leadership teams Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) Ability to communicate effectively and professionally. Flexible hours as dictated by the needs of business for projects and meetings. Ability to travel for company and customer events, including international travel Preferred Attributes: Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed. Commitment to excellence - perform duties at the highest level possible on a consistent basis. Excellent communicator - able to interact with people of all levels in a confident, professional manner. Demonstrate ability and temperament to work with sensitive information. Team player - have team-oriented experience and approach. Service focus - dedicated to meeting the expectations of the senior executives by maintaining effective relationships with interested parties. Ability to think outside of the box with a sense of urgency.

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required : Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience : Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications : N/A Driver's License : N/A Knowledges, Skills, Abilities required for success : Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE : At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

←Back to all jobs at Friendship Community Manager Assistant Friendship Community is an EEO Employer - M/F/Disability/Protected Veteran Status Looking for a meaningful, purpose-driven career? Friendship Community is a nonprofit cultivating the capabilities of Individuals with Intellectual disabilities and Autism. Our faith-based disability services, including residential services, day programs, and life enrichment opportunities, help impact the World with Capabilities. Our Team Members provide exceptional care consistent with our values of Relationships, Integrity, Spirituality, and Excellence. DEFINITION AND BASIC FUNCTION: Responsible in assisting the Residential Manager with the health and well-being of all Individuals within a home or homes. In conjunction with the Residential Manager and the Residential Coordinator, the manager assistant is responsible to assure that all daily operations of the home meet both Friendship Community policies and state regulations. RESPONSIBILITY: Demonstrates a respectful positive attitude that promotes service excellence to Individuals, fellow Team Members, families and/or the general public. Programming: Provide suggestions to the Residential Manager to improve systems and supports in the home. Assist the Residential Manager in assuring Individuals experience a variety of social, recreational and religious experiences. Assist the Residential Manager with the implementation of Direct Support Professionals schedules; working open shifts; as appropriate. Monitor Programs receipts, sign and return to the main office. Conduct fire safety drills and complete necessary documentation. Read daily case notes. Positive communication with day services and family members. Provide leadership and training for DSP's. Assist RM/MSP with medical appointments, follow up documentation as needed. Administrative Duties: Filing Processing mail for the home Update Team phone list Maintenance requests, when needed. Update communication book Monitor Team Member training hours. Completing physical site/lift equipment checklist Completing occupancy data spreadsheet Other Services: Report all incidents and unusual incidents promptly according to On-Call procedures. Handle emergencies which may occur in the home and with the Individuals while on shift. WORK SCHEDULE: This position is full-time, hourly, with the majority of hours designated for administrative and programming workload. The Manager Assistant is expected to work 10-12 hours of Direct Care shifts per week. Other hours can be scheduled to handle emergencies, appointments and open shifts; as appropriate. EDUCATION/EXPERIENCE REQUIREMENTS: Must have 1-year experience working with IDD population in a residential setting and previous leadership experience is preferred. Strong communication and computer skills is required. Must have the ability to be responsible, trustworthy, cheerful, industrious, and able to work together as a team. PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or finger, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. As a Full-Time Manager Assistant, you will be eligible for the following benefits: Cigna Medical Insurance: Bi-weekly medical premiums: $20 - individual, $30 - family. Deductibles: $200 - Individual, $400 - Family (in-network, Cigna participating providers). For both individual and family plans, after the deductible is met, the plan will pay 80% and you will pay 20% co-insurance for up to $2,000 of eligible expenses, then the plan will pay 100% of eligible expenses. Eligible after 60 day waiting period. Ancillary benefits (ex. dental, vision, etc.): Provided through Lincoln Financial. Friendship Community provides a defined annual contribution that Full-Time Team Members can use towards ancillary benefits each year. The 2023 defined contribution is $150, which totals $5.77 per pay. Eligible after 60 day waiting period. Paid Time Off: Accrues per pay period, can be used immediately. Sick Time: Accrues per pay period, can be used immediately. Retirement: Team member is able to contribute to 403(b) retirement plan after 30 days. Holiday Pay (FT status): 7 paid holidays-New Year's Day, Easter Sunday (or Good Friday for Team Members who do not normally work weekends), Memorial Day, Fourth of July, Labor Day, Thanksgiving, Christmas. Benefits Offered to all Team Members: Wellness program Everence Federal Credit Union Everence Small Loan Wellspan Employee Assistance Program (EAP) Modern Eyes Membership Discount at our Heart Gallery Meals/Activities while on shift for DSPs Olivia Cunningham Education Fund Free my Strength app access In order to be considered for a position here at Friendship Community, please apply using the following link: ************************************ Friendship Community is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, national or ethnic origin, color, religion, sex, sexual orientation, age, disability, citizenship or veterans' status. Please visit our careers page to see more job opportunities.

NOW HIRING! - Personal Assistant to the CEO Do you thrive on creating order, anticipating needs, and ensuring everything runs seamlessly behind the scenes? Are you energized by supporting a dynamic leader and managing the details that keep life in perfect flow? American Crane & Equipment Corporation is seeking a Personal Assistant to the CEO - a polished, proactive professional who will serve as the right hand to our CEO, ensuring every day operates with ease, balance, and precision. This position bridges professional, personal, and family priorities with exceptional organization, confidentiality, and care. Why Join Us? Impact & Purpose: Directly support the CEO of a leading manufacturing company by managing the details that allow her to focus on vision, strategy, and leadership. Variety & Challenge: From executive calendars and inboxes to property management, events, and personal logistics - every day is different and meaningful. Trust & Partnership: Work in close partnership with the CEO as her go-to problem solver, organizer, and confidant. Values-Driven Culture: Join a company that believes in GRIT - Growth, Resilience, Integrity, and Teamwork - while working in a role that embodies service, professionalism, and excellence. Salary: Competitive starting yearly salary | based on skills, experience, and industry compensation data What You'll Do: Calendar, Inboxes & Coordination Manage the CEO's full calendars and inboxes, integrating professional, personal, and family commitments. Proactively identify and resolve scheduling conflicts while maintaining clear communication across priorities. Triage incoming messages, flag urgent needs, and draft correspondence as appropriate. Serve as a liaison between the CEO's household, business teams, and external partners. Maintain strict confidentiality in all communications. Property & Vendor Management Oversee maintenance, scheduling, and vendor coordination for multiple personal and rental properties Manage contractors and service providers to ensure timely and high-quality work Track budgets, expenses, and documentation related to property operations and renovations Ensure properties are maintained to the CEO's high standards and that all logistics run smoothly Household & Lifestyle Management Coordinate personal errands and schedule Support family logistics, including travel, events, and daily needs Manage pet care and related scheduling as required Handle all personal matters with professionalism, discretion, and a proactive mindset Project & Team Support Assist with special projects across the CEO's businesses and ventures Coordinate with virtual assistants and contractors to ensure quality and consistency Track deliverables, maintain documentation, and ensure smooth execution across all projects Event & Experience Planning Plan and coordinate personal and small professional events Manage guest coordination, vendors, and logistics to ensure flawless execution Create experiences that reflect the CEO's vision and personal style What We're Looking For: Proven experience supporting a senior executive, entrepreneur, or family office Strong organizational, communication, and project management skills Skilled in managing contractors, vendors, and remote support teams Tech-savvy, with proficiency in Microsoft Office and digital scheduling tools Exceptional emotional intelligence, intuition, and professionalism Absolute discretion and trustworthiness in handling sensitive information Calm under pressure and energized by problem-solving Detail-oriented and driven by excellence Anticipates needs before they arise and takes initiative to resolve issues Thrives in a fast-paced, dynamic environment with evolving priorities Service-oriented with a genuine desire to make life easier for others Work Environment & Physical Demands: On-site Location w/Travel Flexibility: American Crane & Equipment Corporation | 531 Old Swede Road Douglassville, Pennsylvania 19518 Work Type: Full-time, on-site role with occasional travel and schedule flexibility READY TO APPLY? Submit your application online at Recruitment (adp.com) All offers of employment are contingent upon the successful completion of a background check and drug screen, subject to applicable laws and regulations. What's In It For You? Competitive salary based on experience, skills, education, industry compensation data, etc Comprehensive medical, vision, dental, and life insurance Wellness plan Tuition reimbursement Generous paid time off 401K retirement plan Holidays - paid time off Overtime opportunities & more! American Crane & Equipment Corporation is an Equal Opportunity Employer. The company maintains and observes employment policies that do not discriminate against any person because of race, color, sex, sexual orientation, gender identity, national origin, religion, disability, age, ancestry and any other basis prohibited by federal, state or local law. This applies to recruiting, hiring, training, compensation, overtime, job classifications, work assignments, promotions, demotions, layoffs, terminations, transfers, and all other conditions of employment. The pay for this position is dependent on circumstances including an applicant's skills and qualifications, certain degrees and certifications, prior job experience, market data, and other relevant factors. American Crane & Equipment Corporation offers a wide array of comprehensive benefit programs and services to our benefits-eligible employees including medical, dental, vision, flexible spending and health savings accounts. Additional benefits include retirement savings plans like 401(k) and paid time off, paid holidays, and disability coverage. Some benefits offerings are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. NOTE: American Crane & Equipment Corporation is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities, unless they have a written agreement for the position they are contacting us about. Regardless of past practice, all resumes submitted by search firms to any employee at American Crane & Equipment Corporation without a valid written search agreement in place for that position will be deemed the sole property of American Crane & Equipment Corporation, and no fee will be paid in the event the candidate is hired by American Crane & Equipment Corporation as a result of the referral or through other means.

We know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

Job Description Corporate Air is looking for a administrative/personal assistant who provides individual support with business and daily living activities for our organization's President. Individual will need to provide support in the office and at home. Responsibilities Coordinates, schedules and transports President to personal and business appointments Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf Maintaining comprehensive and accurate records Performing minor accounting duties Organizing meetings, including scheduling, sending reminders Answering phone calls in a polite and professional manner Welcoming visitors and identifying the purpose of their visit Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters Take accurate and comprehensive notes at meetings Help with daily time management Run errands as requested Requirements Valid driver's license with a clean record Ability to pass a drug and background check Ability to work untraditional hours Proficient in MS Office Familiarity with basic research methods and reporting techniques Excellent organizational and time-management skills Outstanding communication Integrity and confidentiality PART TIME: Saturday/Sunday and Evenings

UPMC Magee-Womens Hospital is seeking a Full Time Administrative Assistant - Senior to support the Women's Health Service Line department! This position will work daylight hours Monday through Friday. This role has hybrid flexibility with most work being completed in person. Hours are subject to change based on business needs. Under general direction, the Senior Administrative Assistant provides varied administrative support of a complex and technical nature to single or multiple departments or a division. Duties for this position include, but are not limited to, managing calendars, scheduling meetings, working within, and organizing department spreadsheets, assisting with PowerPoint presentations, making travel arrangements, handling some expenses, and other general support tasks. This role is grand funded. Responsibilities: * Provides input to presentations and other departments/supervisor work * Develops and sends correspondence on behalf of department and department head * Plans conferences for department and department head. * May also perform all responsibilities of an Administrative Assistant - Intermediate: * Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). * Maintains various accounting and budgetary records (i.e., completes expense reports). * May make travel arrangements. * Develops reports for executive or department. * High school diploma or equivalent. * Five years' experience in an increasingly responsible administrative support role. * Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software. * Ability to use applicable MS Suite products. * Working knowledge of accounting and financial principles and functions. * Previous calendar management experience is preferred. * Grant writing experience preferred. Licensure, Certifications, and Clearances: * Act 34 UPMC is an Equal Opportunity Employer/Disability/Veteran.

What you will do The qualified candidate will be integral in the continued success and growth of the district's service department possess high energy level, strong administrative skills with emphasis on organizational abilities, interpersonal communications, and customer service skills. Must have attention to detail and excellent communication skills are required. Candidate will perform a variety of customer service/dispatching and administrative duties required to receive, screen, record, prioritize, assign, and close customer requests for technical service support and life safety systems inspections. Responsible for processing billing invoices. How you will do it Contact customer to communicate status changes Professionally field customer complaints and attempt to resolve, involving supervisor when necessary Validate and perform invoicing transactions for service calls in Oracle based computer systems daily What we look for Required High School diploma or equivalent certification required 2 years administrative experience Experience in Fire and Security or other major industries a plus Strong PC literacy, proficiency in Microsoft Outlook, Word, Excel, or PowerPoint Excellent verbal and written communication skills A strong work ethic and ability to communicate effectively with upper management Ability to navigate through matrix organization and multi-task, problem-solve, and adapt to change in a fast-paced dynamic environment Customer service mindset and high interpersonal savvy and approachable Consistent pleasant and professional demeanor toward all levels of team members Ability to complete assigned tasks with a minimum of guidance and oversight Ability to prioritize multiple tasks Must be able pass a pre-employment background and drug-screening Preferred Scheduling experience Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law. For more information, please view EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit ******************************** Johnson Controls International plc. is an equal employment opportunity and affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, genetic information, sexual orientation, gender identity, status as a qualified individual with a disability or any other characteristic protected by law. To view more information about your equal opportunity and non-discrimination rights as a candidate, visit EEO is the Law. If you are an individual with a disability and you require an accommodation during the application process, please visit here.

Job Description We're looking for a driven and dedicated real estate administrative assistant to join our growing team. Your job will be to complete and file the appropriate paperwork for transactions, oversee important deadlines and notify clients when necessary, adhere to legal and tax withholding requirements, and coordinate schedules for final walkthroughs and other appointments. You'll also work with the team to manage the production of all marketing materials and facilitate local events to foster connections with people in the community. Our ideal candidate has superb organizational skills, a knack for customer service, and a strong understanding of the real estate transaction process. Does this position interest you? Apply today!! Compensation: $36,000 yearly Responsibilities: Ensure each transaction complies with legalities and any tax withholdings are complete Track important dates and time limits for transactions and notify relevant stakeholders as needed Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible Achieve company objectives and regularly compile a progress report to present to the team Deliver concierge-level customer service to sellers, buyers, and lenders, to improve customer satisfaction ratings Qualifications: Communicates well, both verbally and written Must have high school diploma or GED Either already has or is working towards real estate license Flexible working schedule to accommodate clients on nights and weekends Previous experience in the real estate industry About Company Although our office is newly opening, I am a experienced real estate professional with ties in the community and over 26 years of full-time real estate sales experience. I am looking to expand while maintaining and excelling in customer service! Real Estate Results With "CARE"!!

Shift: Rotation of day/evening shift. Rotating Saturdays. *Days and hours are subject to change. Job Summary/Overall Objectives Responsible for implementation and maintenance of the information systems inclusive of paper, electronic and telecommunication methods. Provide and manage the daily clerical and administrative support to optimize workflow procedures in the office. Functions in a clerical role to ensure the efficient operation of the department by employing a wide range of business and information skills. Creates necessary documents, reports and presentations for department with attention to detail. Assists in education and training of the support staff with clerical standard work and new systems and procedures along with performance & continuous improvement initiatives. Support the department with management, office, and clinical personnel as well as working across Independence Health System departments with a team approach. Works with minimal direction and oversight, is communicative and a team player, is organized, and can prioritize readily while completing tasks timely. Position is the point of reference for all queries, requests or issues and will be an integral part of the departments workforce. Essential Job Functions * Answers phones, takes messages, answers question and handles inquiries within capacity. Redirects calls as needed. Interprets incoming messages and notifies leaders or appropriate staff of information requiring immediate attention. * Maintains filing systems as assigned and supports applicable software systems as required. * Prepares and disseminates correspondence, memos and forms. Transcribes and distributes letters, memoranda, statistical and information reports, and other documents when needed. * Performs duties associated with special project assignments. * Provides clerical support to various hospital and system wide committees. * Responds to and resolves administrative inquiries and questions. * Coordinates and schedules travel, meetings and appointments as needed. * Prepares meeting agendas and materials; arranges for meeting rooms and completes meeting minutes. * Maintains calendar appointments allowing maximum time efficiency. * Maintains office supplies and coordinates maintenance of office equipment. * Manages paperwork, scheduling, and communication/coordination with administrative staff/department managers. * Coordinates payroll functions and assists in staff scheduling as needed. * Works with manager to identify opportunities for department performance improvement and monitors activities. * Other duties as assigned. Competency and Experience [Knowledge, Skills and Abilities] Required Qualifications/Experience * High School Diploma, GED or higher level of education. * One (1) to three (3) years of experience in administrative role. * Strong leadership ability, good organizational skills, independent and critical thinking skills, sound judgment. * Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience. * Knowledge of basic office equipment. * Proficient in modern office practices and procedures. * Ability to multi-task and prioritize assignments with attention to detail. * Proficiency in Microsoft Office; Outlook, Excel, Word, and PowerPoint (additional software programs as needed). Preferred Qualifications/Experience * Associates Degree in related field. * Experience in Healthcare setting. * Completion of medical terminology course. * Completion of transcription course. License, Certification & Clearances * Act 34-PA Criminal Record Check from the PA State Police system Position Type/Expected Hours of Work * Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.). * Travel may be expected locally between System locations. Equal Employment Opportunity Independence Health and its affiliated companies are Equal Opportunity Employers. It is their policy to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, disability, veteran status, or genetic information, or any other classification protected by law. Independence Health and its affiliated companies will comply with all applicable laws and regulations. Disclaimer This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee. Moreover, duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Work Environment Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Extreme Heat x Extreme Cold x Heights x Confined Spaces x Extreme Noise(>85dB) x x Mechanical Hazards x Use of Vibrating Tools x Operates Vehicle x Operates Heavy Equipment x Use of Lifting/Transfer Devices x Rotates All Shifts x x 8 Hours Shifts x 10-12 Hours Shifts x x On-Call x Overtime(+8/hrs/shift; 40/hrs/wk) x x Travel Between Sites x Direct Patient Care x x Respirator Protective Equipment x Eye Protection x Head Protection (hard hat) x Hearing Protection x Hand Protection x Feet, Toe Protection x Body Protection x Latex Exposure x Solvent Exposure x Paint (direct use) Exposure x Dust (sanding) Exposure x Ethylene Oxide Exposure x x Cytotoxic (Chemo) Exposure x Blood/Body Fluid Exposure x Chemicals (direct use) Exposure x Mist Exposure x Wax Stripper (direct use) x Non-Ionizing Radiation Exposure x Ionizing Radiation Exposure x Laser Exposure x Physical Demands When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required. Essential - Absolute Necessity. Marginal - Minimal Necessity. Constantly - 5.5 to 8 hours or more or 200 reps/shift. Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift. Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift. Rarely - Less than 0.25 hours or less than 2 reps/shift. Physical Condition Essential Marginal Constantly Frequently Occasionally Rarely Never Bending (Stooping) x x Sitting x Walking x x Climbing Stairs x Climbing Ladders x Standing x x Kneeling x x Squatting (Crouching) x Twisting/Turning x x Keyboard/Computer Operation x x Gross Grasp x x Fine Finger Manipulation x Hand/Arm Coordination x x Pushing/Pulling(lbs. of force) x x Carry x x Transfer/Push/Pull Patients x Seeing Near w/Acuity x x Feeling (Sensation) x x Color Vision x x Hearing Clearly x x Pulling/Pushing Objects Overhead x Reaching Above Shoulder Level x Reaching Forward x x Lifting Floor to Knuckle 10-20 x Lifting Seat Pan to Knuckle 5-10 x x Lifting Knuckle to Shoulder ### x Lifting Shoulder to Overhead ### x When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.

Job Title: Administrative Assistant/Front Desk Receptionist Department: Product Development Reporting To: Sr. Vice President - Product Development Location: Newtown, PA Just Play is a passionate and trend driven leader in the children's consumer goods industry. Our products are an impressive mix of promotional and everyday items for the whole family. We work with the world's leading children's entertainment brands to manufacture and distribute exceptional products to every major mass retailer throughout North America and around the world. Job Summary: Industry leading children's consumer goods company is seeking an entry level Administrative Assistant/Front Desk Receptionist to provide general office support in a fast-paced and exciting environment. This individual will work with and support key internal and external teams through the management of day-to-day office duties. The ideal candidate will be a passionate team player that can manage multiple tasks and projects simultaneously while maintaining the highest level of organization.To ensure success as an Administrative Assistant/Front Desk Receptionist, the ideal candidate will be a strong self-starter who enjoys interacting with people and thrives in a fast-paced, upbeat environment. This is not a hybrid role and requires an in-office presence five days a week. Principal Responsibilities: Reception duties include managing the front desk and greeting employees, guests and engaging with vendors. Answer and transfer incoming calls. Assist with mail distribution including the operation of various shipment systems to track/manage/process all incoming and outgoing shipments. Create and maintain general office documents and systems as needed. Maintain organization of conference rooms and common areas including kitchen, warehouse, and showroom areas. Arrange and assist with various tasks pertaining to in-office events and meetings, both set-up and breakdown. Assist with duties related to sample coordination and organizing materials for trade shows and other internal/ off/site meetings. Data entry and information sharing as needed. Supply ordering and inventory monitoring. Provide administrative support to cross-functional teams to manage and execute day-to-day tasks as needed. Errands as needed Minimum Qualifications: Bachelor's degree preferred but not required. Highly motivated individual with a strong work ethic and positive attitude. Excellent communication skills and ability to work well with others. Ability to multi-task while staying organized with strong attention to detail. Basic proficiency in all Microsoft Office programs (Word, PowerPoint, Excel, Outlook). Just Play is an equal opportunity employer. We welcome all applicants without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

RE/MAX Ace Realty is seeking a highly motivated, detail-oriented, and solutions-driven Client Care Coordinator to manage and optimize our real estate team's back-end operations. This pivotal role supports the Team Leader and agents by implementing systems, overseeing transactions, managing marketing efforts, and ensuring a smooth client experience from first contact to post-closing follow-up. If you're someone who thrives in a fast-paced environment, enjoys creating order, and has a passion for helping a high-performance team grow, we want to hear from you! This is ONLY for a Licensed Pennsylvania Real Estate Agent. As the Client Care Coordinator, you will oversee the administrative, marketing, and client service functions that support the growth and success of the real estate team. This role is essential to keeping the team productive, organized, and client-focused by handling key areas such as transaction coordination, listing management, marketing, CRM oversight, lead tracking, and general operations support. You will be the go-to person for streamlining processes, communicating with clients and vendors, and ensuring that the team runs efficiently every single day. Strong communication, organization, and tech-savvy skills are a must. Ability to handle occasional showings and attend a settlement is required. Compensation: $24,000 base plus Bonus for upwards of $48,000 per year Administrative & Operations Manage all back-office systems for buyers, sellers, and team productivity Oversee calendar management, meeting preparation, and administrative support for the Broker Respond to calls, emails, and texts during scheduled hours, filtering communication for priority Maintain updated operations manual, job descriptions, and employment contracts Participate in daily team huddles and ensure action items are followed through with Maintain a culture of confidentiality, professionalism, and adherence to policies Listing & Seller Support Coordinate the listing process from initial consultation through contract Prepare listing documents, disclosures, and marketing assets Schedule staging, photos, signage, and lockbox installations Track and follow up on showings and feedback Ensure listings are accurately posted and updated on MLS and marketing platforms Transaction Coordination (Contract to Close) Manage all buyer/seller transactions from contract through closing Coordinate inspections, repairs, title, lending, appraisals, and all communication Maintain compliance with file documentation Schedule and attend closings, and ensure client follow-ups post-sale Marketing & Client Engagement Manage CRM and marketing database for client and lead engagement Create consultation packets, flyers, signage, digital graphics, and mailers Coordinate social media content and digital marketing strategies Organize client appreciation events and request testimonials Assist with video content creation for listings and branding Lead Management & Follow-Up Categorize, track, and follow up with all incoming leads Respond within 5 minutes during working hours for new leads Maintain consistent engagement across A, B, and C lead categories Log activity and set automated drip campaigns using CRM Ensure smooth lead handoffs to team agents or referral partners Experience: 2+ years in real estate operations, executive assistant, or transaction coordination preferred, with a Pennsylvania Real Estate License Required. Education: Associate's or Bachelor's Degree preferred, or equivalent work experience Skills & Abilities: Highly organized and detail-oriented Excellent verbal and written communication skills Proficient with CRM systems, G-Suite, Canva, MLS, and social platforms Tech-savvy with the ability to learn and implement new systems quickly Strong problem-solving and prioritization abilities Able to maintain confidentiality and exercise sound judgment Self-starter with a positive, team-first mindset Reliable Transportation and the ability to drive are required for this role Reliable cell phone service and a laptop are required for this role

At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Assistant Dental Office Manager , which at Aspen Dental we call an Operations Lead, you will have the opportunity to give back to communities and positively affect patients' lives. Job Type: Full-time Salary: $18- $20/ Hour PLUS 2 Different Incentive Opportunities -Report Card Bonus - Up to $300/ month -Quarterly bonus potential At Aspen Dental, we put You First. We offer: A generous benefits package that includes paid time off, health, dental, vision, and 401(k) savings plan with match* Career development and growth opportunities to support you at every stage of your career A fun and supportive culture that encourages collaboration and innovation Free Continuing Education (CE) through TAG U How You'll Make a Difference As an Assistant Dental Office Manager, you will report to the Manager and perform daily front office tasks and duties to help create lasting impressions and build trust and loyalty with patients. When you join an Aspen Dental practice, you'll participate in an eight-week training program to succeed in your role. Provide superior patient service with compassion and care in accordance with patient needs, company policies and procedures, government regulations, and dental board standards Work collaboratively with other members of the dental team to provide exceptional patient care Consult with patients on treatment options provided by the clinical team, verify insurance payment and collection ensure high-quality of care Under the direction of the Manager, supervise and reinforce the daily tasks and priorities of the non-clinical team Review data day to day to evaluate the impact on the practice Oversee scheduling and confirming patient appointments Verify insurance payment, collection, balance nightly deposits, and credit card processing Additional tasks assigned by the Manager Preferred Qualifications High school diploma or equivalent; college degree preferred Strong communication and interpersonal skills, with the ability to build rapport with patients of all ages and backgrounds Demonstrate analytical thinking; place a premium on leveraging data Organized and detail-oriented Experience in sales