Manager's assistant/administrative assistant jobs in Peoria, IL

Responsible for managing the full administrative and compliance process for municipal permitting, contractor licensing, and project documentation. This role ensures that all jobs are properly approved, tracked, and completed in accordance with local regulations and company standards while supporting communication across departments including sales, project management, and insurance. Experience 1-3 years of experience in an administrative, clerical, or office support role Experience with scheduling, recordkeeping, and data entry is often required Skills and Abilities Strong written and verbal communication skills Excellent organizational and time management abilities Proficiency with office software (e.g., Microsoft Office Suite or Google Workspace) Ability to handle confidential information with discretion Attention to detail and accuracy Problem-solving and multitasking skills Customer service orientation Responsibilities: Permitting & Licensing Management Work directly with municipalities to obtain contractor licenses and necessary permits for each project. Compile, complete, and submit all required documentation including bonds, certificates of insurance (COIs), signed contracts or purchase orders, scopes of work, and plats of survey. Ensure all projects are reviewed and approved by the appropriate municipal authorities before work begins. Track and update permit status daily, identifying outstanding applications and following up as needed. Dispatch & Project Coordination Prepare and distribute daily dispatch schedules outlining job locations, tasks, and assigned project managers. Maintain organized records linking each job number with its corresponding documents, communications, and approvals. Manage job closeouts by scheduling and overseeing final inspections with municipalities, ensuring all work meets local requirements and company standards. Insurance & Vendor Documentation Coordinate with the insurance team to issue and manage COIs for all vendors, subcontractors, and clients. Verify accuracy and compliance of insurance documentation prior to approval for work. Maintain up-to-date vendor records including W-9 forms, insurance certificates, and contact details within the CRM system. CRM & Administrative Management Utilize the company CRM system (Procru) to upload project documentation, input job costs, and track billing-related information. Update CRM data for customers, vendors, and job sites in coordination with the sales team. Generate and review reports to monitor project progress, permit status, and document compliance. Cross-Departmental Communication Act as a liaison between municipalities, sales teams, project managers, and vendors. Keep sales informed of permit progress, inspection results, and project readiness. Ensure all relevant documents are accurate, current, and accessible to internal teams. Heartland Paving Partners is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability.

Lessen is the tech-enabled, end-to-end property service provider that is transforming how commercial and residential real estate services are delivered and managed at scale. Lessen's technology platform provides data-driven insights that unlock key growth opportunities for the entire real estate ecosystem-including investors, owners, managers, and service providers. The company leverages a network of over 30,000 vetted, qualified vendors (Lessen Affiliates) serving clients with over 1 million properties and completing more than 3.5 million work orders annually across an expanding range of services. Lessen, LLC is a venture-backed, privately held company with offices in Scottsdale and Chicago. SummaryThe Senior Administrative Assistant provides high-level administrative and operational support to executives and assists in the efficient function of the office. This role will report to the Senior Director of Administration with an indirect report to the Senior Workplace Manager. Responsibilities of the Senior Administrative Assistant · Provide high level administrative support to the Executive team. · Maintain the executive's calendar(s): work with both external and internal individuals to schedule meetings as needed by the executive, arrange for meeting rooms or facilities, make, and confirm travel plans. · Build relationships with key partners, both internally and externally· Participate in special projects and taskforces, as assigned.· Prepare and submit expense reports on behalf of the executive· Foster a positive team environment.· Ensure confidentiality of internal and external data· Assist with employee engagement events· Order and monitor office/kitchen supplies and order replacements as needed · Assist with arranging and overseeing onsite vendors.· Stocking of supply rooms and kitchens while keeping organized · Maintain tidiness of kitchens and boardroom· Ensure boardroom is prepped with refreshments and snacks as needed for the executive team. · Manage officemanagement.com email box to review all requests· Work with Senior Workplace Manager to ensure all maintenance requests are scheduled and completed by vendors. · Act as main point of contact for office employees to ensure that security is aware of all visitors. · Oversee mailroom as directed by Senior Workplace Manager Role Specific Skills needed for the Senior Administrative Assistant · Excellent time management, organization, and prioritization skills required· Ability to demonstrate flexibility and resilience in dynamic situations· Attention to detail and ability to accurately execute in a fast-paced environment· Proficiency with Microsoft Word, Excel, PowerPoint, Outlook required· Experience with RAMP Expense system a plus· Experience with Egencia Travel platform a plus Minimum Qualifications for Senior Administrative Assistant · High School Diploma or GED· Minimum of 3 years of experience in providing administrative support to a leader in a corporate environment.· In-Office Requirements: 4 days per week Compensation:- $60,000 - 65,000 annually Pay is determined by several compensable factors, such as qualifications, skill level, competencies, and work location. #IND1Why Lessen:· Competitive compensation· Health, Dental, Vision, Life, Disability options· 401K retirement savings plan· Paid vacation, federal and floating holidays· Maternity/Paternity Pay· Career advancement opportunities· All the tools you'll need to be successful Lessen is intentional about attracting, developing, and retaining amazing talent from diverse backgrounds. We're looking for teammates that are enthusiastic, empathetic, curious, motivated, reliable, and will help us amplify the positive & inclusive culture we've been building. Lessen is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Hiring Department: Academic Affairs FTE: 1 Work Schedule: M-F 8:30a-4:30p Shift: Days # of Positions: 1 Workplace Type: On-Site is $24.68 to $40.11 Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, and budget constraints. It is not typical for an individual to be offered a salary at or near the top of the full range for a position. This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work - Not Remote). About UICOMP The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at ******************************* This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Position Summary This position will have primary responsibility for high impact executive support to the Associate Dean for Academic Affairs, management of administrative/business operations of the Office of Academic Affairs, supervision of staff and fiscal, budget and contract management. Responsibilities require extensive knowledge of Academic Affairs at the Peoria Campus and across the College, a high level of autonomy, independent decision-making, sound judgement, ability to delegate, utmost discretion and attention to detail. The position works under the direction of the Associate Dean of Academic Affairs. Duties & Responsibilities * Manages department fiscal budget activities and reconciles monthly budget reports. Provide detailed budget projections/comprehensive documentation to the Associate Dean for budgetary decisions and participates in the fiscal/budget planning process. * Maintains necessary records of expenditures. * Ensures compliance with faculty contracts teaching within the curriculum (appointment). * Oversees accurate funding and payment for services rendered. * Coordinates with GME and departments on evaluations and salary planning for multiple shared positions * Creates and initiates payment of MOUs to faculty involved in the Illinois Medicine Curriculum as directed by Associate Dean of Academic Affairs. * Manages renewals of contracts or purchases of a variety technology platforms and subscriptions: eValue, UWorld subscriptions, professional memberships, CIS services. * Reconciles PCard. TCard and Chrome River transactions for multiple accounts. * Work with staff on correction of rejected transactions. Explains transaction requirements to help clarify and avoid confusion. * Oversees and tracks funds for student services and needs (endowed funds for the Rager Lab; Research awards) and utilization. * Identifies and tracks to ensure procurement of fund transfers from healthcare partners (JUMP etc). * Supports grant submissions with educational programs. * Coordinates with Director of Research Services to ensure all grant applications and application of funds are appropriate. * Oversees the annual Research Awards offered through Academic Affairs for students. * Manages the Office of Academic Affairs to ensure smooth and efficient operation. * In the absence of the Associate Dean for Academic Affairs, address matters of urgent nature. * Take responsibility for handling the matter or delegate the matter to appropriate person. * Responsible for analyzing problems, determining how they relate to Academic Affairs and make decision to resolve or refer them as appropriate. * Engages in conversations regarding strategic planning of efficiency, structure, function and growth for the Academic and Student Affairs team and its intersection across the college with Peoria Departments. * Reviews, revises and interprets and serves as an authoritative resource on department policies and operations. Develops and implements operational policies and procedures as needed. * Serves as a technical and administrative resource person for: the Associate Dean; administrative personnel reporting to Associate Dean; support staff; students; faculty to help ensure functioning within the UME curriculum. * Resolves gaps and provides directions to departments when resource needs are identified within clerkship function. Advises Associate Dean on organization and staff needs within Academic Affairs. * Interview, hire, orient, lead, mentor and evaluate staff to meet departmental and organizational needs. * Manages staff needs by providing or arranging coverage for site committee meetings or student testing during staff absences. * Approves bi-weekly timesheets for Civil Service staff. * Manages GoTime approvals for staff and ensures adequate office coverage. * Oversees 900 hour employee usage including needs within the curriculum (ie standardized participant utilization). Minimum Qualifications * Bachelor's degree in business administration, management, or a field related to the position. * Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) * Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment. For classes within the professional (01), semi-professional (02), or managerial (03) occupational areas, out-of-state candidates may compete as all other candidates. Once a final employment offer is completed, the out-of-state candidate must establish Illinois residency within 180 calendar days of the start date for the designated position. It is the employer's responsibility to monitor this requirement. Sponsorship for work authorization is not available for this position. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

Salary: Job Description: Executive Assistant to the General Counsel Department: Legal Reports To: General Counsel The Executive Assistant to the General Counsel at the Chicago Center for Sports Medicine and Orthopedic Surgery plays a vital role in supporting the General Counsel in managing legal affairs, healthcare compliance, and administrative tasks. This position involves dynamic responsibilities in coordinating events, managing schedules, and ensuring seamless communication within the legal and compliance functions. Essential Tasks and Activities: Administrative Support: Provide high-level administrative assistance to the General Counsel, including managing calendars, scheduling meetings, and handling correspondence. Communication Management: Act as a central point of contact for the General Counsel, managing phone calls, responding to emails, and ensuring effective communication internally and externally. Event Coordination: Coordinate legal and compliance-related events, ensuring smooth execution and timely communication to relevant stakeholders. Travel Arrangements: Make travel arrangements for the General Counsel, including booking flights, accommodations, and other logistical details. Meeting Support: Assist in scheduling, preparing materials, and taking accurate notes and minutes during legal and compliance-related meetings. Business Errands: Run various business errands on behalf of the General Counsel, ensuring efficient handling of external tasks. Rent Collection: Manage rent collection processes, ensuring timely and accurate handling of financial transactions related to the legal and compliance department. Data Management: Manage spreadsheets, organize data, and create organizational systems to enhance efficiency within the legal and compliance functions. Collaboration: Work closely with the Practice Administrator and other department heads to ensure seamless collaboration and communication across the organization. Competencies: Organizational Skills: Exceptional organizational abilities to manage calendars, events, and administrative tasks effectively. Communication: Strong written and verbal communication skills to interact with internal and external stakeholders. Time Management: Ability to prioritize and manage time efficiently in a fast-paced environment. Adaptability: Flexibility and adaptability to handle dynamic responsibilities and changing priorities. Work Environment/Physical Demands: Primarily office-based with occasional requirements for external tasks and errands. Required Education & Experience: Bachelor's degree preferred. Proven experience as an executive or personal assistant, preferably in a legal or healthcare compliance setting. Preferred Qualifications: Familiarity with healthcare compliance processes and legal affairs. This role presents an exciting opportunity for an energetic and organized professional to contribute to the legal and compliance functions within a dynamic healthcare environment. The Executive Assistant will play a key role in supporting the General Counsel and enhancing the overall efficiency of legal and compliance operations.

Support Personnel/Administrative Assistant Date Available: 1/7/2025 Terms of Employment: Work Year: 10 months / 200 days (7/24/25 - 6/8/26) Hours Per Day: 8 Hrs. (7:30a - 4:00p) Salary Placement: ESP Administrative Assistant - Type 1 (hourly pay range based on experience: $18.75 - $19.75) Participates in the Illinois Municipal Retirement Fund (IMRF) pension fund (reciprocal pension with TRS) Eligible for paid holidays, time off benefits, and medical/dental insurance benefits Oral and written fluency in English and Spanish preferred Additional Information: Pay scale and benefit information may be accessed on the Human Resource webpage (**************************************** See attached job description for additional information. Attachment(s): Administrative Assistant_ Assistant Office Manager .docx.pdf

About Us: CDO Group is a leading construction management firm dedicated to delivering high-quality projects on time and within budget. We take pride in our innovative approach and commitment to excellence. For more information, visit cdogroup.com. Job Title: Executive / Personal Assistant to the CEO Location: Oak Park, IL (In-House) Company: CDO Group Reports To: Chief Executive Officer (CEO) Employment Type: Full-Time, On-Site Salary Range: $50,000 - $70,000 annually (commensurate with experience) Position Overview: We are seeking a highly organized, proactive, and resourceful Executive / Personal Assistant to support the CEO of CDO Group. This in-house role requires a high level of discretion, professionalism, and the ability to manage a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities Executive Support: Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel. Prepare and organize materials for meetings, presentations, and reports. Act as a liaison between the CEO and internal/external stakeholders. Handle confidential information with integrity and discretion. Track and follow up on key action items and deadlines. Assist with email management and correspondence. Personal Assistance: Coordinate personal appointments, travel, and errands as needed. Manage household or personal projects and vendors. Support event planning for both professional and personal engagements. Operational Support: Assist with special projects and initiatives led by the CEO. Conduct research and compile data to support decision-making. Help streamline processes and improve organizational efficiency. Qualifications: Proven experience as an executive or personal assistant, preferably supporting C-level executives. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Tech-savvy with proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools. Ability to work independently and handle multiple priorities. High level of discretion and professionalism. Preferred Qualifications: Experience in the construction or real estate industry. Bachelor's degree in Business Administration or related field. Familiarity with project management tools (e.g., Asana, Trello, Monday.com). Why Join Us? Be part of a dynamic and growing company with a strong mission. Work closely with visionary leadership. Competitive compensation and benefits. Opportunities for growth and development. If you thrive in a role that demands excellence, precision, and creativity, we want to hear from you!

SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing over 100,000 healthcare and childcare workers throughout Illinois, Indiana, Missouri, and Kansas. We believe in a society defined by freedom and justice, where we can all have quality education, health care, and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK's mission is to organize together to build power and demand and win social and economic justice for our communities. Location: Chicago/Hybrid Remote Schedule Purpose: The Executive Assistant & Project Coordinator will provide professional support to the Chief of Staff (COS), cross-union functional Directors, and the union-wide Program Team. This position reports directly to the Chief of Staff. This confidential, non-bargaining unit position serves as a key executor of organizational processes and systems, communications, and collaboration to advance the union's core strategies and goals, including organizing, member strength, and advancing care for all and raising industry standards for workers across our industries. Duties and Responsibilities: Strategic Planning, Campaigns, Program: Support the COS, cross-union functional Directors, and the union-wide Program Team on strategic planning and organizational change initiatives that are cross-union or within the purview of a cross-union functional Director. Lead support to the COS and cross-program functional Directors to create and manage systems to track union wide progress of goals and to implement project management systems across our campaigns and programs. As directed by the COS, project manages union-wide programs and initiatives. Administrative: Manages the Executive's schedule, meeting preparations, follow-up tasks, and assistance with complex people coordination. Manages the cross-union systems across the Chief of Staff's portfolio, including staff time off, staff development plans, staff assessments, new staff onboarding, etc., including supporting other cross-union functional Directors on these systems. Planning and assisting in meeting facilitation through formation of agendas and other logistics. Coordinating resources and tools to ensure the success of meetings. Managing memos, meeting minutes, and correspondence. Managing the system for tracking organizer/staff development training opportunities and participation. Managing logistics for staff deployed externally for campaigns. Support the administrative processes for Member Intern/Lost Timer requests. Work with directors to set up systems for financial tracking and reporting, creating and executing contracts, and staff and member travel deployments, coordinating with the operations team on ordering supplies and other logistical needs. Manages COS expenses, tracking and reporting, and reviews budgets. Other duties as assigned. Other Expectations: All union staff are expected to respect the processes of the organization and to work within the framework of the organization to resolve internal disputes and issues. Working Conditions: The Executive Assistant may be required to work long and irregular hours, and to work on weekends and holidays when necessary. Key Qualification Criteria: The ideal candidate will have at least five (5) years of experience in administrative and program support functions. Successful candidates shall possess relevant experience through their previous work in economic, social or racial justice organizations or campaigns. Experience with the systems and structures that provide a foundation for successful programs, campaigns, cross-people, and cross-team coordination. Basic understanding of the principles of organizing and a strong commitment to economic, social, and racial justice. Ability to work in a multicultural and diverse work environment. Strong writing and proofreading ability. Intermediate to advance knowledge with Microsoft Office Suite (Word, Excel, and PowerPoint) and project management software such as Microsoft Project, Trello, or similar. Ability to set up video conferencing meetings & associated tools within platforms, such as Zoom & Microsoft Teams. Effective writing skills include the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries. Exceptional verbal communication includes the ability to relate well with others and ability to adapt style as needed to all levels of the organization. Ability to learn and adapt to new and ongoing changes in technology. Knowledge of budget management, creating workplans, and tracking projects. Efficiently plan and manage meetings or conference budget and resources. Good and ethical judgment. Willingness to take initiative and to work with a team. Ability to work independently and balance conflicting demands successfully. Can maintain working relationships with other staff and members and have experience collaborating with others. Preferred Qualifications - Candidates with one or more of the following are preferred: Bilingual English/Spanish is a plus but not required. Applicants of color are encouraged to apply. Salary and Benefits: Salary: $87,966.12 - $90,411.21/ Annually Benefits & Additional Compensation: Full-time employees are eligible for a comprehensive benefits package that includes: Health (Medical), Dental, and Vision Insurance; Dependent Care and Commuter/Transit Flexible Spending Accounts; a Health Reimbursement Account; Basic and Voluntary Life Insurance; Short-Term and Long-Term Disability Insurance; Paid Parental Leave; Ancillary Benefits such as Accident, Critical Illness, and Hospital Indemnity coverage; Employee Assistance Program (EAP); Pension Plan eligibility once vested; 401(k) Retirement Plan; Paid Holidays; and Paid Time Off. Most benefits are available to full-time employees on the first of the month following the hire date.

Strategic Executive Coordinator - Be the CEO's Ultimate Ally at Lily and Fox! Be the right hand to a CEO building a world-class brand, business, and life. Are you a high-energy, ultra-organized superstar ready to make a massive impact? Do you thrive on turning chaos into clarity and executing with precision? At Lily and Fox, we're on a mission to make beauty more affordable and we need a Strategic Executive Coordinator to partner with our visionary CEO, Sean Barry, to make it happen! This isn't your average assistant gig. You're the CEO's right-hand, a trusted confidant, and a master orchestrator who owns both professional and personal priorities with finesse. From shielding Sean's time to driving hiring strategies and streamlining family logistics, you'll be the force that keeps everything running smoother, faster, and smarter. If you're assertive, polished, and obsessed with getting things done, this is your chance to shine! Why This Role Rocks Be the CEO's Secret Weapon: Protect Sean's focus, amplify his impact, and make him look like a rockstar in every area of life. Own High-Stakes Execution: Lead hiring workflows, manage complex calendars, and coordinate across business and family with ease. Create Calm in the Storm: Bring order to chaos with systems, SOPs, and a proactive mindset that anticipates needs before they arise. Make a Real Difference: Help Lily and Fox inspire customers while supporting Sean's vision to scale the business and live his best life. What You'll Do - Big Rocks - The Game-Changers Master the Inbox & Calendar: Triage CEO's emails and schedule with ninja-like precision, ensuring only the critical gets through. Lead Hiring Like a Pro: Own the hiring process, post roles, screen candidates, coordinate interviews, and prep Sean only when needed. Plan Like a Strategist: Build weekly systems for business and personal priorities, keeping everything on track. Own Supplier Communication: Triage and respond to Supplier communications with lightning speed Run Family Logistics: Coordinate with CEO's partner on family events, social events, and more, making life seamless. Streamline Decisions: Create systems for task delegation, decision triage, and flawless information flow. 80% Daily Wins - Keep the Machine Humming Protect CEO Focus: Filter emails, batch requests, and block deep work time to keep CEO in the zone. Nail Scheduling & Travel: Book meetings, flights, and family plans with zero errors, plus research epic dinner spots or gifts. Drive Team Coordination: Delegate tasks, follow up on deliverables, prepare agendas, and keep the team aligned without the CEO lifting a finger. Support Family: Manage family logistics, social events, schedules, and special events Build Systems That Scale: Create dashboards, SOPs, and checklists for business rhythms, family routines, and admin tasks. Handle Personal Admin: Track subscriptions, organize receipts, and liaise with accountants to keep CEO's personal life frictionless. Boost Relationships: Send thoughtful gifts, manage contacts, and prepare background summaries for max impact. As-Needed Projects Jump into special projects, from cross-department coordination to ad-hoc leadership requests, with enthusiasm and skill. 🧠 You'll Thrive Here If You… Think like an operator but serve like a concierge Take ownership, not orders Love bringing structure to chaos Can switch from booking a dinner reservation to scheduling interviews in the same hour Have an eye for detail and a bias for action Value thoughtfulness, discretion, and initiative Take pride in making others look good This is not a work-from-home position. Good luck to everyone who applies! Equal Employment Opportunity: Lily and Fox is committed to providing equal employment opportunities in all employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, marital status, age, disability, genetic information, protected veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by law. This job specification should not be construed to imply that these requirements are the exclusive standards of the position. This is not to be considered a complete list of job duties, which appear in the for this position, and which may be amended from time to time at the discretion of Lily and Fox. Incumbents will follow any other instructions and perform any other related duties as may be required by their manager. Please note, this job description is not a contract of employment and may be modified to meet evolving business needs. Employment at Lily and Fox is at-will, meaning that either the employee or the company may terminate the employment relationship at any time, with or without cause or notice. Type: Full-time, on-site Salary: $60,000-$100,000

Exec VP & VP Academic Affairs , are not eligible for the employee referral program. . Provide confidential operational and executive-level management support for the duties and responsibilities administered by the Office of the Executive Vice President & Vice President for Academic Affairs (OEVP/VPAA), including management of the schedule and obligations of the Executive Vice President & Vice President for Academic Affairs (EVP/VPAA), who acts on the behalf of the President as requested, and of the reporting administrators within OEVP/VPAA. Manage OEVP/VPAA operational activities and projects. Perform administrative functions related to a variety of managerial activities to achieve success with established University and OEVP/VPAA objectives and goals. Position supervises one to two clerical employees. This position is in person at our Urbana Champaign campus daily. Duties and Responsibilities 1. Administer and manage a variety of administrative and managerial functions, which requires comprehensive knowledge about OEVP/ VPAA program activities, and includes providing and interpreting applicable University and departmental policies and procedures. Deliver and/or draft authoritative responses that represent appropriate positions of the EVP/VPAA and OVPAA officers, and that may commit a course of action to effectively address and/or resolve matters related to OEVP/VPAA operations and services. 2. Establish, manage and oversee processing of memoranda, reports, and correspondence received and/or produced by OEVP/VPAA, including those containing sensitive and confidential information, which requires comprehensive knowledge about program activities and the ability to provide and/or interpret applicable University and departmental policies and procedures to facilitate administrative responses in a timely manner. Account for the security, accuracy, and accessibility of all electronic and paper files, including business correspondence, financial information, personnel information, inventory records and other documentation. Write, review, edit, and/or revise documents prepared by other staff members and draft documents for the EVP/VPAA. 3. Provide confidential executive-level support to the EVP/VPAA and OEVP/VPAA administrators, including planning, coordinating and prioritizing schedule/appointments, meetings, and travel. Effectively work as primary liaison with units both internal and external to the university in achieving high quality working collaborations and assistance from OEVP/VPAA, answering inquiries and providing assistance and clarifications, including the three universities, the Office of the President, Board of Trustees, University Counsel, and state and federal government agencies (IBHE budget meetings, Illinois Legislative Appropriations hearings), Illinois Public Universities, External Relations State Tours. Coordinate and plan special events, including town hall meetings, high-level military and dignitaries' visits. 4. Liaison with system executive offices on day-to-day tasks. Assist president's office as needed. Assist with executive programs, projects and activities in conjunction with the President's Office, including the President's Executive Leadership Program, and other academic initiatives, chancellor investitures, Fireside Chats, Salute to Academic Achievement, Shin Humanitarian Award, University Scholars, OpEd Public Voices. 5. Assist with coordination of fiscal activities of OEVP/VPAA including: working closely with the AVPAA and the Coordinator of Fiscal Planning and Budgeting in managing OEVP/VPAA funds and 4 OEVP/VPAA accounts; handling OEVP/VPAA fund expenditures; consulting with other OEVP/VPAA units, CFO Office, and other University units regarding business/financial activities; reviewing and authorizing account usage for expenditures; facilitating and approving expense reports, requisitions, and other business transactions; and initiating follow up as needed. Manage OEVP/VPAA orgs 709000 and 276000 in FABWEB inventory system. Coordinate, authorize, and monitor requests for services and/or office equipment and supplies managed by UIUC Office of Facilities and Services, including: printing services, car pool, online maintenance orders, office equipment and supplies, and other requests. Serve as telecom unit coordinator for EVP/VPAA and monitor statement charges and accounts. 6. Manage and perform other assigned duties appropriate for a Business Administrative Assistant classification, such as coordinating assistance for the Chicago system offices as needed. Assist in maintaining EVPAA website for consistency, news, updates, etc. 7. Manage and coordinate all support activities of OEVP/VPAA with full accountability for results. Participate in the development/implementation of policies and procedures related to OEVP/VPAA operations to promote consistency and uniformity among administrative officials/staff, and to ensure management services and related functions are conducted in compliance with University and departmental guidelines and regulations. Coordinate and administer specific assignments provided by the EVP/VPAA or OEVP/VPAA administrators. Monitor priorities and deadlines of those assignments. 8. Review BOT items for each BOT meeting to ensure appointment items are accurate and coordinate review by the EVP/VPAA and president. Ensure that EVP/VPAA has all materials for BOT meetings. Provide a brief summary outlining the appointment for high-level candidates from the three universities. Liaison between the BOT, president's office, and the three universities for questions on high-level appointment process, approval, and announcements. 9. Provide support for the following OEVP/VPAA units as needed: Enterprise Risk Management; Chief Digital Risk Officer; Executive Director of Labor Relations and Chief Data and Analytics Officer. Partner with other OEVP/VPAA administrative officials/staff to achieve public relations/customer service objectives and goals, and respond to public information inquiries received from a variety of internal/external persons that comprise the following constituencies: members of the Board of Trustees; Illinois Board of Higher Education (IBHE) officials/staff; state/federal legislators; higher education administration from the State of Illinois and nationally; news media outlets; executive officials at all campus locations; University faculty, students, and staff; FOIA requests, and referrals made by the President's Office. Responsible for analyzing inquiries to ensure they are directed to the appropriate person for a timely and accurate response. 10. Manage the electronic calendar for the Executive Vice President & Vice President of Academic Affairs and exercise initiative, discretion and independent judgment in prioritizing scheduling conflicts and addressing urgent matters. Responsible for reviewing EVP/VPAAs schedule to meet deadlines and to gather and provide appropriate materials for meetings, appointments, travel, reports and special projects. Assist in managing and coordinating organizational activities of principal and unit and associated responsibilities and deadlines, expediting actions for update and successful completion. 11. Serve as confidential assistant to the EVP/VPAA and OEVP/VPAA officers in handling sensitive and confidential issues, and in reviewing and developing responses to general inquiries, complaints, requests for specific assistance, and/or urgent matters requiring immediate attention. 12. Manage OEVP/VPAA programs/special projects through completion including: coordinating OEVP/VPAA recurring programs including the sabbatical review process and committee; University Statutes, preparing agenda and materials for distribution to appropriate administrative officials/staff that contain sensitive and confidential information; monitoring progress of established timelines to ensure deadlines are met; ensuring projects and related functions are administered in alignment with high expectations for accuracy and professionalism; and initiating follow up as needed to ensure overall program/project objectives and goals are met. 13. Day to day supervision of clerical employees and responsible for coordination of schedule of office, principals calendar and travel, and all scheduling and meeting support. Minimum Qualifications Required: 1. Bachelor's degree in business administration, management, or a field related to the position. 2. Two (2) years of professional business, financial, and/or managerial work experience. (NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.) 3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required. Preferred Qualifications 1. An additional four(4) years of related experience. 2. Extensive knowledge and understanding about the administrative roles of the AVPAA and the VPAA to appropriately represent department administrative positions and managerial philosophies, and to effectively direct and administer all assigned duties and responsibilities. Knowledge, Skills and Abilities * Comprehensive knowledge about the organization of University Administration and university administrators to facilitate operations and services related to assigned duties and responsibilities, and about overall University operations/services/resources. * Comprehensive knowledge about operations and services administered by OVPAA to ensure programs and other departmental activities are directed and managed in compliance with university policies and procedures, and align with its high expectations for discretion, integrity, and professionalism. * Knowledge about policies and guidelines set forth in the following publications/resources: General Rules Concerning University Organization and Procedures; University of Illinois Statues; State of Illinois Statutes; UI Board of Trustees Bylaws; Business and Financial Policies and Procedures Manual; Travel Regulation Council Policies; Campus Administrative Manual; UIUC Employee Handbook; Policy and Rules for Civil Service Staff; Civil Service Statute and Rules; University Policy on Conflicts and Commitment of Interests; Labor and Employee Relations Office; AFSCME contract; and Handbook for Good Ethical Practice for Faculty and Staff at the University of Illinois. * Specialized computer skills including proficiency in the following programs/applications: Microsoft Office computer programs/applications, spreadsheets, and database software including Word, Excel, Access, PowerPoint, Outlook, and Internet Explorer. * Excellent keyboarding, grammar and proofreading skills, with strong emphases on accuracy and application of business and report writing techniques, to prepare correspondence and reports that have a professional presentation and reflect applicable formats. * Proficiency with office equipment including calculators, photocopiers, printers, digital scanners, and facsimile machines. * Strong interpersonal skills exemplified by tact, courtesy, and diplomacy that reflect positively on OVPAA in providing high quality services that align with University and unit work performance expectations. Ability to exercise good judgment and discretion in the performance of all assigned duties, and handling of highly confidential and sensitive information. * Ability to multi-task and prioritize work accordingly to meet stringent deadlines while handling numerous interruptions and appropriately responding to matters of urgency. * Self-motivation and initiative to develop new strategies and ideas to improve overall efficiency and effectiveness of office operations. Outstanding organizational skills to set up and maintain electronic and paper filing system. * Knowledge and respect of policies and procedures outlined for the University of Illinois and OVPAA. Appointment Information This is a 100% full-time Civil Service 5010 - Business/Administrative Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 2/23/2026. The budgeted salary range for the position is $80,000 to $105,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ Application Procedures & Deadline Information Applications must be received by 6:00 pm (Central Time) on January 12th. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Johanna Mayer at **********************. For questions regarding the application process, please contact ************. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu. Requisition ID: 1034103 Job Category: Professional and Administrative Apply at: *************************

Support Staff/Office/ Senior Administrative Secretary District: Naperville Community Unit School District 203 # work weeks / year # hours / day Shift Hourly rate Annual shift stipend 42 7.5 N/A $20.48 N/A This position is governed by a collective bargaining agreement and eligible for insurance benefits. Attachment(s): 2025 BENEFIT GUIDE.pdf Senior Administrative Secretary.pdf

Administrative Assistant I, Student Support Services/Project Success, Part Time, Search Extended JobID: 669 Support Staff Secretarial/Clerical/Administrative Assistant I Date Available: mid-January 2026 Additional Information: Show/Hide Description: Administrative Assistant to Project Success/Student Support Services, Part-Time Reports To: Director of Student Support Services/Project Success Salary Range: $16.50 to $17.49 per hour based on qualifications and experience; click link to view part-time benefits on page 2, Benefits At A Glance - Staff Position Summary: The Administrative Assistant is primarily responsible for the office management and administrative functions required to effectively implement policies and procedures and day-to-day operations relative to Project Success/Student Support Services. Qualifications: High School diploma or equivalent professional office management experience; strong technical skills, including experience working with Microsoft Office; and excellent organizational and oral/written communication skills required. Associate's Degree in clerical or office management; experience working with an ERP system; previous experience working in a higher educational institution; and event coordination/management experience preferred. Application Process: Complete online application by clicking on the "Apply" link shown above and include a resume and cover letter specifically addressing how your qualifications meet the duties and responsibilities outlined in the . A full job description is attached. Applications are accepted until the position is filled though priority will be given to applications received on or before Thursday, January 1, 2026. Employment is contingent upon criminal background check and skill set assessment; employment sponsorship is not available. AA/EOE

Business Unit: Rush Medical Center Hospital: Rush University Medical Center Department: Emergency Room-ER - Tower Work Type: Full Time (Total FTE between 0.9 and 1.0) Shift: Shift 1 Work Schedule: 12 Hr (7:00:00 AM - 7:00:00 PM) Rush offers exceptional rewards and benefits learn more at our Rush benefits page (***************************************************** Pay Range: $17.63 - $27.77 per hour Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush's anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case. Summary: Performs a variety of administrative tasks in support of the operations function. Exemplifies the Rush mission, vision and ICARE values and acts in accordance with Rush policies and procedures. Other information: Required Job Qualifications: * High school diploma or GED. * One year business experience. * Excellent customer service and interpersonal skills. * Excellent verbal and written communication skills, including computer skills. * Able to type 25 words per minute (wpm) or greater. * Good organizational skills. * Strong problem solving skills. * Ability to multitask. * Flexible both in schedule to provide coverage seven days a week, 24 hours a day as necessary. Physical Demands: * Work requires the ability to move throughout the Medical Center. * Work requires lifting or carrying objects up to 25 lbs. Responsibilities: 1. Greet and assist customers, including, but not limited to: staff, volunteers, visitors, guests. 2. Order and maintain supplies. 3. Answer incoming telephone calls promptly and courteously and screens calls to determine appropriate person or response needed. 4. Identify opportunities to improve customer satisfaction and unit operations, presents implementation suggestions to manager. 5. General duties, including preparing and completing paperwork, arranging meetings, computer generated forms, inputting data, compiling information, and distribution/processing of files to completion. 6. Answers questions, retrieves information, or generates reports for management as needed. 7. Receive and log records, files, or paperwork, verifying completeness and accuracy. 8. Attend staff meetings on scheduled workdays. 9. Accept assignments by leadership. 10. Independently offer assistance to peers or other staff members when workload allows. 11. Participate in department and Rush quality improvement initiatives. Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Management Contract Support Specialist (Supervisory Role) Remote (with limited travel to VA sites as required)

0.5 FTE Intensive Support Assistant JobID: 7431 Support Staff/Student Services Assistant Date Available: When Filled Additional Information: Show/Hide BARRINGTON COMMUNITY UNIT SCHOOL DISTRICT 220 BARRINGTON, ILLINOIS 60010 JOB DESCRIPTION INTENSIVE SUPPORT ASSISTANT (ISA) QUALIFICATIONS & REQUIREMENTS: Required: * Experience with behavioral needs required. * High school diploma or equivalent required; Associate's degree or higher preferred. * Illinois Paraprofessional License (or evidence of applied for license) * Willingness and ability to engage in personal care, feeding, toileting, and medical tasks. * Ability to complete Crisis Prevention Intervention (CPI) training and engage in physical management when necessary. * Ability to obtain and maintain CPR certification and effectively administer CPR when required. * Strong communication, patience, and problem-solving skills to support students with high-intensity support needs. Preferred: * Previous experience working with students with moderate/severe disabilities or behavioral needs. * Familiarity with AAC devices, alternative curricula, and structured teaching methods. * Experience assisting with medical procedures and adaptive equipment. * Training in Applied Behavior Analysis (ABA) or trauma-informed behavioral interventions. POSITION OVERVIEW: The Intensive Support Assistant (ISA) provides specialized support to students with moderate to severe disabilities, complex medical needs, and significant behavioral challenges within the BEST (Building Essential Skills Together) and STRIVE (Structured Teaching Reinforced in a Visual Environment) programs. This role requires high-level training and readiness to assist with adaptive physical, medical, and behavioral needs, including personal care, feeding, toileting, medical delegation, behavioral intervention, and crisis prevention. ISAs must be CPI-trained and comfortable engaging in physical management as needed to ensure the safety of students and staff. ISAs play a critical role in implementing individualized student plans, collecting behavioral data, and supporting structured learning environments that promote student independence and success. REPORTS TO: Principal, TOSA and/or designee ESSENTIAL DUTIES & RESPONSIBILITIES: Student Support & Program Implementation * Learn and understand each student's unique needs within the BEST and STRIVE programs, ensuring that all accommodations, modifications, and individualized plans are implemented with fidelity. * Assist in structured teaching, functional communication, and sensory regulation techniques, reinforcing skills as directed by certified staff. * Collect behavioral data in accordance with students' Behavior Intervention Plans (BIPs) and as directed by certified staff and program leadership. * Reinforce positive behavior strategies and assist in implementing self-regulation techniques. * Supervise and assist students during transitions between activities, locations, and services. * Assist in alternative curriculum instruction, including life skills training and functional academics. * Consistent modeling and support for students in using AAC (Augmentative and Alternative Communication) devices, core boards, and structured teaching techniques. * Guide students through structured routines to increase independence and engagement. Adaptive Physical & Medical Support * Assist students with personal hygiene, toileting, dressing, and feeding needs, etc., as required. * Lift, transfer, and position students with mobility challenges, ensuring safety at all times. * Serve as a delegated care aide, assisting with medical needs such as seizure protocols, oral/nasal suctioning, and emergency medication administration (training provided). Behavioral & Crisis Intervention Support * Implement Behavior Intervention Plans (BIPs) with fidelity, ensuring alignment with best practices in special education, ABA, and trauma-informed care. * Be trained in Crisis Prevention Intervention (CPI) and willing to engage in physical management as a last resort to maintain student and staff safety. * Support students displaying high-intensity behaviors, including kicking, biting, throwing, spitting, and self-injury, etc., while maintaining a calm, professional demeanor. * Participate in CPI debriefing and behavior team meetings to review incidents and improve support strategies. * Assist students in developing self-regulation and coping skills. * Work collaboratively with BCBAs, special education teachers, and related service providers to maintain student engagement and progress. Classroom & School Wide Support * Supervise students during lunch, recess, and bus duty before and after school, as assigned, and enforce expectations for appropriate student behavior. * Monitor and assist students during special school events, assemblies, and field trips. * Maintain confidentiality regarding sensitive student information at all times. * Perform other tasks and responsibilities as assigned by supervisors or school leadership. PHYSICAL & WORK ENVIRONMENT REQUIREMENTS: * Ability to lift, transfer, and assist students with mobility needs (up to 50-80 lbs. with assistance). * Frequent physical activity, including walking, kneeling, bending, assisting with transitions, and de-escalation. * Comfort working in an environment where aggressive behaviors (hitting, biting, scratching, etc.) may occur daily. * Ability to remain patient, calm, and professional when engaging with students in high-stress or crisis situations. * Willingness to spend a portion of each day outdoors on the playground or supporting bus duty, in various weather conditions. TERMS OF EMPLOYMENT: (Completed by the Office of Human Resources) Calendar Days: 188 Hours per Day: 7.00 Wage Grid Lane: M/D Hourly Rate Starting Range: $22.63 - $24.00 Benefits Benefits Page Status: BSEO - Classified DEVELOPED 03/2025

Job Title: District Office Administrative Assistant Reports To: Superintendent FLSA Status: Non-Exempt Position Type: Full-Time, Permanent Position The District Office Administrative Assistant provides high-level administrative support to the Superintendent and district office staff. This role involves a broad range of responsibilities including office coordination, communication, scheduling, records management, and assisting with basic financial tasks in collaboration with the bookkeeping staff. The ideal candidate is organized, detail-oriented, confidential, and able to work independently in a fast-paced environment. Key Responsibilities: Serve as the Superintendent's assistant by managing communications, correspondence, and schedules. Prepare, proofread, and distribute agendas, minutes, reports, and other documents for the Board of Education and district meetings, both pre and post meetings. Attend and record minutes at all Board meetings. Maintain Board of Education documents, files, permanent and historical records, including those related to all meetings. Serve as District Clerk filing all legal requirements as well as responding to Freedom of Information inquiries. Register and maintain historical records of mandatory training and professional development for Board Members and district staff. Stay compliant with policies, procedures, and state/federal regulations. Assist bookkeeping staff as needed. Support district wide staff and coordinate work as needed. Provide support during district-wide events and initiatives. Maintain confidentiality and handle sensitive information professionally. Order supplies, manage mail (internal and external), and schedule maintenance for office equipment. Attend meetings and training as necessary. Prepare and update IASB PRESS Policy in conjunction with District office personnel. Coordinate correspondences and schedules between the Superintendent, Board of Education, staff, parents, and community stakeholders. Perform other duties as assigned by the Superintendent or designee. Qualifications/Experience/Requirements: High school diploma or equivalent required. Office experience preferred. Strong interpersonal, organizational, and tech skills (Microsoft Office, Google Suite). Knowledge of basic accounting/bookkeeping principles preferred. Excellent written and verbal communication skills. Capable of maintaining confidential and accurate records. Strong attention to detail, ability to work independently, as well as being able to multitask, prioritize, and to be flexible in an environment of multiple tasks and ever changing priorities. Ability to handle sensitive information with the highest degree of confidentiality. Flexible to work beyond normal working hours, including after hour meetings as required. Successful background check, physical, and Employment History Review. Bilingual skills are a plus. **Please attach 3 work references with your application. Salary Range: $16.50-$18.00/hr Board of Education Recording Secretary Salary - Based on hourly rate Full-Time/Permanent Position Excellent Benefit Package Physical Demands: This position requires the ability to lift and carry up to 25 pounds. It also requires use of computers, good vision, hearing and speech for effective communication.

Title: Administrative Assistant to the Instructional Resource Manager Department: Bookstore Classification: Administrative Assistant 12 month Assignment: 12 month FLSA Status: Non-Exempt Reports To: Instructional Resource Manager, Office Manager, and Assistant Principal of Educational Services Location: Highland Park High School Salary: $24.00/hour Hours: 7:00am - 3:30pm Summary: The Administrative Assistant to the Instructional Resource Manager supports the day-to-day operations of the bookstore by coordinating instructional resource needs, assisting with student materials, and overseeing Chromebook management. This role requires exceptional organizational skills, clear communication, and a proactive approach to problem-solving and task completion. This is an on-site position, with occasional weekend availability required for Chromebook distribution during standardized testing periods. Qualifications: High School Diploma or GED, required Bachelors or Associates Degree, preferred 2 years of experience in an educational setting, preferred 2 years of experience as an administrative assistant, preferred Possess outstanding organizational and time-management skills Able to work independently and access supports as needed Able to work with others in a positive manner Possess common sense, problem-solving skills and reasoning ability to appropriately deal with complex situations as they arise Able to build and maintain relationships with colleagues that supports a cooperative work environment Able to handle and maintain the confidentiality of employee, student and other sensitive District information Able to set goals and establish methods for achieving these goals Able to work effectively with a wide range of constituencies in a diverse community Technology Skills preferred: Experience with Chrome OS troubleshooting, Google Workspace applications, and basic network connectivity or wireless issue resolution Familiarity with ticketing systems and inventory management processes for tracking and maintaining technology assets Working knowledge of Google Sheets or similar software for record keeping and data organization Essential Functions: The criteria indicated below are intended to describe various types of work that may be performed. The exclusion of specific responsibilities does not prohibit them if the work is similar, related, or a logical task of the position. Administrative and Operational Support Assist the Instructional Resource Manager with daily operations, budgeting, purchasing, and coordination of instructional resources. Manage student and departmental instructional materials, ensuring timely distribution and inventory accuracy. Maintain confidentiality of student, staff, and district information. Support special events requiring extended or occasional weekend hours. Technology and Data Management Oversee Chromebook lifecycle processes, including deployment, collection, maintenance, troubleshooting, and coordination of repairs. Maintain accurate inventory records and reconcile data using district systems. Demonstrate proficiency in Infinite Campus, Microsoft Word, Excel, and Outlook; adapt quickly to new software and technology tools. Communication and Collaboration Communicate clearly and professionally in both written and verbal forms. Must be able to interact in a positive manner with staff members, students, faculty, parents, and other members of the public. Work independently and collaboratively to manage multiple priorities and contribute to a cooperative work environment. Problem Solving and Evaluation Use sound judgment, analytical ability, and common sense to address complex or unexpected situations. Apply mathematical and organizational skills to track budgets and evaluate processes for improvement. Set goals, establish methods to achieve them, and monitor progress toward successful completion. Ability to handle multiple tasks simultaneously and carry out detailed procedures with several variables. Language Skills Communicates clearly both in oral and written format with all constituents of the District when documenting repairs, explaining technical procedures, and providing clear instructions.Effectively present information and respond to questions from constituency groups. Establish and maintain effective and collaborative working relationships with students, staff and the school community. Perform duties with awareness of all district requirements and Board of Education policies. Mathematical and Technical Skills Calculate figures, estimates, proportions, percentages, and cost projections. Apply concepts of basic algebra and geometry. Strong technology skills, including standard Microsoft Office suite / Google Workspace, financial management, and data analysis. . Reasoning Ability Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of verbal and written instructions and deal with multiple abstract and concrete variables. Contacts Outside Your Own Department: Build positive relationships with constituents of the District 113 community that includes, teachers, school staff, administrative team, Board of Education, guardians, students, and private providers. Physical and Mental Demands: While performing the duties of this job, the employee is regularly required to sit, stand, walk, bend, write, type, speak, listen, and taste or smell. The employee is regularly required to communicate with staff and others. The employee is frequently required to use hands and/or fingers, handle, feel or operate objects, tools or controls. The employee may occasionally be required to climb or balance; and stoop, kneel, crouch, twist, reach or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision,depth perception and ability to adjust focus. Specific psychological demands of this job include the ability to remain calm under stress levels associated with job demands, along with constant contact with students, colleagues and the public. Working Conditions: In the work environment, this role is regularly exposed to office environmental conditions. The noise level in the work environment is usually moderate with regular exposure to loud classrooms, hallways, cafeterias or sports venues. The employee is regularly required to meet deadlines with severe time constraints and interact with the public and staff in addition to meeting multiple demands from several people. The employee is infrequently required to work weekends, scheduled in advance.. Safety: As a part of the District workforce, this role is responsible for being aware of, modeling and contributing to the maintenance and implementation of all District safety policies and procedures. The role is directly responsible for the safety, well-being, and work output of students. Required to: Use good safety awareness and judgment Follow policies Report potentially unsafe conditions Follow manufacturer safety instructions when using equipment Follow agency ergonomic policies and procedures The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is a full-time, on-site role for an Administrative Assistant to the CEO of a Real Estate Investment firm. is located in Schaumburg, IL. The Administrative Assistant will be responsible for managing executive administrative tasks, and handling various administrative assistance duties. The role also requires effective communication skills.

The mission of Sunshine Gospel Ministries (SGM) is to seek the renewal of the city through ministries of discipleship, mercy and justice. Our vision is to empower youth and families to thrive and lead prosperous, healthy lives through connectedness, opportunity, and economic sustainability. Our culture is open, warm, inviting and family oriented. We are a ministry that seeks individuals who have a passion for the gospel, and our youth and families in the Woodlawn community. The Youth Outreach department at SGM exists to help youth and young adults in our community flourish spiritually, academically, emotionally, and physically; encouraging self-expression through various experiences which expand their horizons and ability to dream. This is accomplished through year round out-of-school-time academic and faith-based enrichment programming centered around a trauma informed, social-emotional based curriculum which helps students to develop resiliency. Programs feature tutoring, homework assistance, as well as, various recreational, performing arts, and STEAM opportunities. POSITION SUMMARY This role will lead and oversee after school programs for elementary and middle school students, and summer camp programs for students of all age groups. The program goals are to: Ensure that students are provided with a safe, loving and caring space where mentoring relationships can be fostered. Ensure students are told and shown that God loves them and are introduced to the Gospel. Ensure the 40 Developmental Assets are taught and reinforced to all program participants. Ensure students are provided with homework assistance, academic tutoring, social/emotional support, and enrichment. Ensure that students are exposed to the different and unique ways of self-expression. The Youth Outreach Engagement Associate collaborates with a team of part-time staff and volunteers to accomplish these goals in each of the program areas. This position is also responsible for strengthening current and identifying/building new partnerships with schools, community organizations and entities. ESSENTIAL RESPONSIBILITIES / FUNCTIONS NOTE: Sunshine Gospel Ministries is a not for profit faith-based organization. This position is a ministerial role and will share God's word, lead biblical studies, and model behavior that is consistent with God's love. Assists Youth Outreach Program Director in providing oversight and support to all elementary and middle school students during out-of-school-time programming. Assists Youth Outreach Program Director in administrative duties such as metrics reporting, keeping inventory of supplies, ordering snacks and necessary materials and supplies, maintaining attendance reports and updating the communication database with relevant youth/parent information across elementary, middle and high school programming. Assists Youth Outreach Program Director in keeping accurate fire, tornado and active shooter logs to comply with all DCFS licensing requirements. Assists Youth Outreach Program Director in providing spiritual leadership to Youth Engagement Assistants to ensure that God remains at the core of all programs and activities. Collaborates with Youth Outreach Engagement Associates in providing elementary and middle school students with consistent parent communication and maintaining programmatic data. Collaborates with Youth OutreachEngagement Specialists and Youth Outreach Program Director with developing and implementing all Elementary and Middle School programming, curriculum and lesson plans to best accomplish program goals that ensure that the 40 Developmental Assets remain the basis of all programming. Assists Youth Outreach Program Director with maintaining Youth Outreach programmatic budget. Assists Youth Outreach Program Director with recruiting, training, and coordinating volunteers to maximize their effectiveness. Collaborates with the Youth Outreach team to maintain consistent and positive mentoring relationships with students. Assists Youth Outreach Program Director with cultivating and maintaining relationships with partner organizations to provide additional opportunities for students. Collaborates with additional Youth Outreach Engagement Associates to provide emotional support and behavior management in line with Youth Outreach policies/best practices. Participates as part of the Youth Outreach team that provides programs for youth from 1st-12th grades. Participates in Sunshine Gospel Ministries ministry-wide events such as Open House, Halloween, Thanksgiving, Christmas Store, and other events that may be planned throughout the year. Performs other related duties and responsibilities as required or assigned. RELATED DUTIES Must become a Mandated Reporter EDUCATION SKILLS & EXPERIENCE BA degree in a related field or a minimum of 2 years working in a relatable ministry setting or with non-profit focusing on urban, racial and justice issues Demonstrates working knowledge of Microsoft Office Ability to effectively manage time and projects Possess good oral and written communication skills Ability to effectively collect and manage data Capable of effective multitasking Ability to work well in a collaborative environment as part of a team, as well as self-motivated and able to work independently Must be organized, detail oriented, reliable, and flexible Ability to work with and have an appreciation for diverse groups of people Demonstrates cultural sensitivity to the African-American community Able to use discretion and judgment when dealing with confidential information Continuous learner who leverages opportunities for learning and applies new knowledge and skills Demonstrates a belief in community as related to SGM's core values (Gospel, Radical Hospitality, Celebrating Beauty, Restorative Justice, Collaboration, Reconciliation, Fostering Effectiveness) Reliable, predictable, and timely attendance is required. PHYSICAL REQUIREMENTS & WORKING CONDITIONS Physical demands: While performing the duties of this job, the employee is occasionally required to walk and/or sit; use hands to fingers or feel objects, tools or controls, reach with hands and arms; balance; stoop; talk or hear. The employee must be able to bend, stoop, pull, push, lift, as well as have overhead extension of arms. Must be able to stand for long periods of time; be able to lift, carry or move at least 25 pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus. Work environment: While performing the duties of this job, the employee will work in a public building and/or outdoors and thus will be exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate. DIRECT REPORTS None

ASSISTANT ADMINISTRATORS, join us on our mission to create a senior living revolution where compassion meets innovation! Who We Are We are a company built upon a common belief that senior living communities can and should be places of vibrancy and life. We honor, recognize, and empower the extraordinary team members on this journey with us knowing we are making the world of elderhood better together. Our individual differences, life experiences, knowledge, unique capabilities, and talent are significant to our culture, resident experience, and achievements! What You'll Do The Assistant Administrator serves in the administrator's absence, leading the community's overall operation. The individual acting in this role also has a primary job responsibility as Director of Business Services, Community Relations Coordinator, and/or Wellness Services. As an Assistant Administrator, you can expect a range of responsibilities and tasks. As an Assistant Administrator, you can expect a range of responsibilities and tasks. Here are some general expectations: You will be responsible for hiring, training, supervising, and supporting the work of all team members. You will work with your Leadership Team and Compass Senior Living in planning all aspects of the Community. You will conduct routine inspections of services to ensure compliance and maintain current knowledge of state regulations. You will be responsible for staffing and retention, ensuring incentive programs are in place, and maintaining high team spirit and a culture of collaboration. You will manage budgets, labor costs, food costs, accounts receivable, accounts payable, and payroll in collaboration with home office team members. You will ensure optimum occupancy, revenue, and profitability in collaboration with the sales and marketing team. You will develop positive relationships and partnerships with professional organizations, State regulators, the community, families, elders, and team members. What You'll Bring You will bring the desire and talents to lead a high-functioning, empowered team. You will bring a bachelor's degree or relevant experience in a related field. You will bring a license in good standing if required by the State Licensing Authority or be willing to secure licensure within six months of employment. You will bring basic computer knowledge and the ability to learn and use specified programs. You will bring experience with financial reporting, record keeping, and managing multiple budgets. You will bring good verbal communication and the ability to read, write, and speak English with residents and coworkers who only speak English. You will meet all health requirements as specified by state and/or federal regulations. You will have the ability to perform duties and responsibilities (Essential Job Functions) with or without reasonable accommodation. You will bring the ability to pass a criminal background check. You will have the ability to perform job responsibilities with or without accommodation. What We Offer Benefits for all team members, regardless of employment status : Accrue vacation and sick time starting your first day! 401(k) retirement savings plan after 90 days, with employer match after one year. Financial wellness education program. Employee and Family Assistance Program to support your emotional wellness. Wellness and Fitness Resources with savings discounts. Early access pay options Career growth through ongoing training programs and mentorship opportunities. Additional benefits for full-time team members Medical, Dental, Vision, and Voluntary Benefit options Education reimbursement program. If you are guided by goodness, loyalty, faith, and fun and think you would be a good fit for our organization, we would love to talk with you! With a resume or an application, you are one step closer to this exciting opportunity! #CSL600