Manager's assistant/administrative assistant jobs in Philadelphia, PA

The Executive Assistant to the VP of Shows & Events plays a pivotal role in supporting the leadership and operational success of the Philadelphia Flower Show and related initiatives. This position ensures the VP's time, communications, and priorities are effectively managed, enabling both smooth day-to-day operations and long-term strategic planning. The ideal candidate is a highly organized, detail-oriented professional who thrives in a dynamic environment and enjoys coordinating across multiple teams. They will serve as a trusted liaison between the VP, internal colleagues, and external partners, helping translate vision into action and ensuring key initiatives stay on track. Primary Responsibilities: Operational & Administrative Support Manage the VP's daily and weekly priorities, ensuring preparation for upcoming deliverables, meetings, and deadlines. Maintain and organize project and team calendars aligned with departmental priorities. Coordinate and schedule meetings, travel, and logistics. Monitor and assist in managing the VP's inbox, helping prioritize and respond as needed. Support financial organization by tracking invoices, budgets, and expense reports for VP review. Provide coverage for the PHS Library reception, in collaboration with the other Executive Assistants, when support is needed by the Office of the President. Document & Meeting Preparation Prepare, edit, and format agendas, presentations, dashboards, and timelines using various software tools. Capture meeting notes, follow-up items, and ensure timely communication of next steps. Relationship & Communication Management Serve as a primary point of contact for internal and external stakeholders. Facilitate consistent communication and touchpoints with key partners and collaborators. Represent the VP with professionalism, discretion, and warmth. Qualifications/Specification: Minimum degree required : Associate degree with significant relevant experience or professional certification (e.g., CAP, PMP, or adjacent admin training); Bachelor's degree in communications, business administration, project management, or a related field strongly preferred Years of experience : Minimum of 3-5 years of experience in an administrative, coordinator, or executive support role. Ideally, 5-7 years, particularly supporting a senior leader or department head in a complex, multi-stakeholder environment (nonprofit, event production, or creative organization experience a plus). Licenses/Certifications : N/A Driver's License : N/A Knowledges, Skills, Abilities required for success : Exceptional written and verbal communication skills, especially in email and professional correspondence. Strong relationship management skills with a natural ability to build and maintain trust Excellent organizational and time-management abilities with keen attention to detail. Reliable and proactive in anticipating needs, following up, and solving problems. Discreet and professional in handling confidential and sensitive information. Adaptable, flexible, and comfortable working in an evolving environment. Tech-savvy and comfortable using productivity, scheduling, and presentation tools. EEO NOTICE : At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual's race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws. Benefits: PHS offers a comprehensive package of benefits for full-time team members, including, but not limited to: a 403(b) savings plan with employer contributions; medical, dental and vision insurance; paid time off, including 19 paid holidays, 18 days of paid time off annually; flexible spending accounts, PHS paid insurances and optional personal insurance policies, and an employee assistance program. Eligibility for benefits is governed by the applicable plan documents and policies.

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen. Executive Assistant/HR Designee DEPARTMENT: Administration REPORTS TO: General Manager FLSA STATUS: Exempt Summary As the world's leading venue management company and producer of live event experiences, ASM Global is the preeminent management and content partner with over 350 venues worldwide. Operating and investing in the world's most important stadiums, arenas, convention centers, and theaters requires unmatched dedication and the most profound expertise. Our focus is YOU! Through investments in growth, resources, and technology we strive to enhance the experience of our internal Team Members and to continue creating amazing live experiences for the guests that we serve. Essential Duties and Responsibilities Administrative Support: Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by Director or Manager. Composes and types routine correspondence. Organizes and maintains file system and files correspondence and other records. Answers and screens Director's/Manager's telephone calls and arranges conference calls. Coordinates Director's/Manager's schedule and makes appointments. Greets scheduled visitors and directs to appropriate area or person. Arranges and coordinates travel schedules and reservations. Conducts research, and compiles and types statistical reports. Completes monthly facility reports Coordinates and arranges executive staff and other meetings, prepares agendas, reserves, and prepares meeting location, and records and transcribes minutes of meetings. Makes copies of correspondence or other printed materials. Prepares outgoing mail and correspondence, including e-mail and faxes. Orders and maintains supplies and arranges for equipment maintenance. Human Resources Support: Follows ASM Global Human Resources policies to assure compliance with legal requirements and government reporting regulations affecting human resources functions. Maintains compliance with state regulations concerning employment. Administers various Human Resources plans and procedures for all facility personnel. Performs recruitment activities. Writes and places advertisements. Recruits, interviews, tests, and selects employees to fill vacant positions. Plans and conducts new employee orientations. Keeps records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting. Coordinates training or trains Managers in interviewing, hiring, terminations, promotions, performance management, performance review, safety, and sexual harassment. Coordinates training or trains employees in ASM Global Customer Service Training. Advises management in appropriate resolution of employee relations issues. Advises the corporate office of EEOC complaints and other employee relations problems. Responds to inquiries regarding policies, procedures, and programs. Administers performance review and salary administration program. Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance. Serves as the COBRA and FMLA Administrator for facility. Investigates accidents and prepares reports for insurance carrier. Prepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience High School Diploma or G.E.D required. Bachelor's Degree in Business Administration/Human Resources related field preferred. Two years related administrative or HR experience Skills and Abilities Ability to use all office equipment. Ability to type a minimum of 50 words per minute. Ability to prioritize tasks and handle multiple assignments at once. Ability to function well in a high-paced and at times stressful environment. Good communication, problem solving and organizational skills. Excellent customer service skills and public relations skills. Excellent time management skills with a proven ability to meet deadlines. Computer Knowledge To perform this job successfully, an individual must be proficient in Microsoft Word, Excel, and PowerPoint with the ability to learn new or updated software as needed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Note The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

About IMS: Independence Mission Schools (IMS) educate students of all faiths living throughout Philadelphia. Our inspiring new network of 14 schools blends the best of Catholic education with innovative teaching strategies designed to meet the unique learning needs of all students. Perks of IMS: Full-time faculty and staff at IMS enjoy ongoing development through coaching, mentorship, and professional development and a benefits package that matches 403b contributions, provides low-cost healthcare, and guarantees paid sick time and personal time. Cyril & Philomena, an Independence Mission School, is seeking an administrative staff member to support Enrollment & Tuition efforts as well as front office needs. This person will report directly to the School Principal and is supported by Tuition and Enrollment team members at the Central Office. This position is full-time and works 12 months out of the year. Enrollment & Tuition Responsibilities (approximately 65% of role): Handles all enrollment responsibilities for nearly 200 students between K - 8th grade Provide excellent customer service to prospective and current families throughout the enrollment process Coordinates with tuition manager to support tuition collection responsibilities Takes inquiry calls regarding admissions Sets up appointments with prospects. Meet with prospects, give tour and complete necessary paperwork Assists with on-line financial aid process Attends and/or coordinates Open Houses as required Follows up on inquiry calls and leads. Keep detail records of all prospects and ensure school staff is doing same Develops relationships with local day cares, churches and outreach programs to gain referrals Reviews tuition aging reports and follow up with those that are late. Make collection phone calls, send correspondence and follow up Works closely with Deputy Chief of Operations & Enrollment and Senior Manager of Tuition Management to ensure all reports are completed in a timely manner Works with Principal to resolve issues Attends parent meetings as directed Follows up as needed to ensure all scholarship paperwork is completed and submitted by deadlines Imports Financial Aid Applications to tuition management system as needed Ensures exit surveys are completed when students withdraw Provides other duties as assigned Administrative Assistant Responsibilities (approximately 35% of role): Coordinate with the primary administrative assistant to support the overall office to assist the Principal in administrative tasks, prepare and accurately maintain a variety of reports, records, and files relating to students, staff, operations, and activities, including those of a confidential nature. Provide technical information to students, staff, and the public concerning school policies, procedures, actions, activities, and schedules as appropriate. Maintain school calendar and coordinate school events as requested. Collect, compile, organize, and record a variety of data related to attendance, transfers, enrollment, personnel, payroll, equipment inventory, and student activities. Prepare and maintain related records, files, and logs. Collect and account for monies collected in conjunction with school activities, and process according to established procedures. Enroll, register, and schedule new students, complete enrollment information, establish student records and enter into the computer, complete records for the release of transfer of students. Operate a variety of office equipment, including a calculator, copier, computer and communications equipment, and other school office equipment. Provides other duties as assigned Requirements High School Diploma (required); Some College (preferred) Customer Service Experience (preferred) Clearances on all required background checks (required) Other Pertinent Information Hours: Full-time (40 hrs/week), plus some evenings or weekends to attend events as needed 7:30-3:30 EOE: IMS is proud to be an equal opportunity employer and celebrates staff diversity. We strive to be and build a diverse team that is representative of our students and the communities in which we serve. If you identify as an individual of color, we highly encourage you to apply! Want to learn more about IMS and our school locations? Please visit: ***********************************************

-Provide administrative assistance to members of the Vaccines Clinical Research & Development - Schedule appointments/conference calls/meetings/WebEx - Extensive calendar set up for Sr. Director, and other members - Maintain shared folders for the group as needed - Coordinates calendars, meetings, travel arrangements, lodging and off-site conferences - Schedule and coordinate events including lunch and dinners both on-site and off-site - Greet and assist visitors both Client employees and outside clients - Maintain confidential department records and files - Maintains regular contact with suppliers and vendors - Email correspondence to internal and external clients - Purchase supplies for the department and computer paraphernalia as needed for group - Prepares expense reports for group - Set up interviews for internal positions both at local site and Pearl River NY site - Worked with on-boarding for new hires and off-boarding for employees who left the company - Composes routine letters and memorandums - Provides editing quality check of documents, presentations, occasionally spreadsheets - Provides printing support and/or set up binders with hard copy materials - Order articles from eLibrary (online system) - Work in new system ENGAGE - Upload documents into ELARA/PTMF plus add information on separate spreadsheet for Clinical record keeping - Backup for other admins, when they are out of office, to meet the needs of her people - Order office equipment and cell phones for existing employees - Secure office/cube space for new hires through Get Service system - Download articles and abstracts into EndNote as needed. - Potential other duties associated with administrative support, as assigned

Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, has an opening for an Administrative Assistant, Facilities and Office Services, reporting to the Regional Director, Facilities and Office Services. The Administrative Assistant will be responsible for providing administrative support as well as a wide range of administrative assistance to the Regional Director, Facilities and Office Services, local office Facilities and local office Administration to facilitate the design, development, and implementation of various office and firmwide initiatives. Responsibilities include but are not limited to: compiling and analyzing basic information for inclusion in reports or presentation materials; preparing charts, graphs, or tables as necessary; processing invoices, receiving and responding to routine correspondence. This position may also have unsupervised responsibilities, including special projects and reports. Additionally, this role may be responsible for the administration of specific programs and processes to standardize various operational functions of the firm. This position regularly interacts with clients and all levels of personnel throughout the firm. This position can reside in any of the following offices: Boston, MA, Century City, CA, Chicago, IL, Dallas, TX, Hartford, CT, Houston, TX, Los Angeles, CA, Miami, FL, New York, NY, Orange County, CA, Philadelphia, PA, Pittsburgh, PA, Princeton, NJ, San Francisco, CA, Seattle, WA, Silicon Valley, CA, Washington, DC, Wilmington, DE. Key responsibilities of this position include: Assist with any firmwide and local office projects & operations. Provide assistance with firmwide and local office moves and renovation/construction projects. Assist with the documentation of safety and maintenance of the physical facility. Serve as secondary liaison with local building management, engineers, security, and janitorial staff to ensure issues with the physical facility are resolved in a timely manner. Assist with maintaining inventories on FM Systems for capital equipment, furniture, and artwork. Liaises with Firm/Local IT on all issues related to IT services related building infrastructure. Assist Regional Director(s), Facilities and Office Services, local office Administration, and Procurement with vendor management for maintenance, renewal, or cancellation of service contracts with vendors. Assist with maintaining facilities management programs. Assist with the operations of the Conference Center including any hospitality vendors. Assist with the operations of the mail room/copy service center. Assist with communicating office housekeeping functions. Assist with firm and local office security systems as assigned. Serves as secondary liaison with building management on developing and maintaining required emergency preparedness procedures for all personnel. Assist with planning and preparations for business continuity plan, Fire, and Life/ Safety programs. Assist with establishing and adherence to department budgets; and seeking opportunities to improve department efficiency and reduce expenses by streamlining operations. Process vendor invoices. Collaborate with Regional Director(s), Facilities and Office Services, local office Facilities and Administration, and other stakeholders to assist in establishing and improving streamlined and standardized processes and best practices around facilities and offices services in the US. Assist with proactively sharing of information, resources, and best practices. Assist with purchasing of and maintaining adequate inventories of various operational items including office supplies, conference room/hospitality supplies, branded items including signage and any other purchasing/inventory duties as assigned. Other duties as assigned. Experience/Qualifications: Bachelor's degree or equivalent combination education and experience. Professional services industry experience a plus. A minimum of 3-5 years directly related experience. Budgeting experience. Project management skills. Flexibility to work overtime, which may include evenings and weekends, is required. Ability to adapt to change and balance competing demands. Ability to read, analyze, and interpret business and professional publications, prepare business correspondence, proposals and reports, effectively present information to Regional Director, Facilities and Office Services, and local office administration. Qualified candidates must apply online by visiting our website at ******************* and selecting “Careers.” For positions in Century City, CA, Los Angeles, CA, Orange County, CA, Seattle, WA, the salary range for this job posting is: $55,500.00 - $88,800.00. For positions in Chicago, IL, the salary range for this job posting is: $50,900.00 - $81,425.00. For positions in Hartford, CT, the salary range for this job posting is: $48,600.00 - $77,700.00. For positions in New York, NY, San Franciso, CA, and Silicon Valley, CA the salary range for this job posting is: $57,900.00 - $92,550.00. For positions in Princeton, NJ, and Washington, DC the salary range for this job posting is: $53,200.00 - $85,150.00. The base salary wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary wages may be only part of the total compensation package. The total compensation package for this position will also include eligibility for an annual discretionary bonus. Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may enroll in: a 401(k) plan, as well as participate in Company-sponsored medical, dental, vision, life, disability, accidental death and dismemberment, business travel accident insurance plans, and health savings and flexible spending accounts for the employee and the employee's eligible dependents. Subject to the terms and conditions of the applicable plans and policies then in effect, eligible employees may utilize the Employee Assistance Program, Work/Life Services, Health Advocate, Bright Horizons Back-Up Child Care, and WageWorks Commuter Benefits for the employee and the employee's eligible dependents. Employees will also receive: 9 paid holidays per calendar year, 2 personal days per year, and up to 20 days of vacation per year. In accordance with state applicable law, eligible employees will earn 1 paid sick leave hour for 30 hours worked. Eligible employees may also take up to five days off for bereavement leave, up to 12 weeks of paid parental leave per year and up to 10 weeks of paid pregnancy disability leave per pregnancy. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors. Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records. California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at ************ or ********************************** If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

Become an integral part of the Commercial Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Administrative Assistant within Commercial Banking, you will manage busy calendars, travel, plan and assist with local events and projects for the business. You will tap into your thought leadership to manage priorities, ensure efficient use of executives' time, and collaborate closely with colleagues to ensure robust on-site support and backup coverage. You will also work with key stakeholders in the business, partner with various teams. to complete projects. Job Responsibilities: Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc. Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc. Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed Maintain confidential data, enforce internal controls, and comply with policies and procedures Support Salesforce or other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards Required qualifications, capabilities and skills: 3+ years of administrative support experience with background in a client facing sales and financial services environment Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment Effective travel planning skills and knowledge Self-motivated, personal leadership, ability to be discrete, highly collaborative and team oriented Effective interpersonal skills and excellent communication - confident, organized, and clear Fluent in Microsoft Office, PitchPro and Adapts easily to process changes and learns new technologies Project and event management experience Service oriented and able to greet clients, distribute packages, restock pantry items, and other floor duties as required. Strong knowledge of invoice payment processing and/or Sponsorship and Donation processes Commitment to customer service and ability to work in team-oriented environment tied to solid judgment, decision making and problem-solving skills Collaborate effectively with colleagues and team members, assisting with projects and tasks as needed ***Note: this role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Roswell Park Cancer Institute is seeking a full-time Executive Secretary. The Executive Secretary performs more complex administrative, clerical, and general office duties of a highly confidential nature; transcribes, types, maintains records and files, distributes mail; performs telephone reception; welcomes and directs on-site visitors; duplicates and distributes photocopies; routes faxes; revises work assignments at various subordinate levels to enhance administrative support efforts and meet department objectives; participates in the team or group work activities in the office; performs the above duties and responsibilities in a considerably complex and confidential environment requiring little or no supervision with broad latitude for utilizing judgment and initiative.

Your Tomorrow is Here! Temple Health is a dynamic network of outstanding hospitals, specialty centers, and physician practices that is advancing the fight against disease, pushing the boundaries of medical science, and educating future healthcare professionals. Temple Health consists of Temple University Hospital (TUH), Fox Chase Cancer Center, TUH-Jeanes Campus, TUH-Episcopal Campus, TUH-Northeastern Campus, Temple Physicians, Inc., and Temple Transport Team. Temple Health is proudly affiliated with the Lewis Katz School of Medicine at Temple University. To support this mission, Temple Health is continuously recruiting top talent to join its diverse, 10,000 strong workforce that fosters a healthy, safe and productive environment for its patients, visitors, students and colleagues alike. At Temple Health, your tomorrow is here! Equal Opportunity Employer/Veterans/Disabled An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Your Tomorrow is Here! TUH-Jeanes Campus, in Northeast Philadelphia, offers a unique combination\: advanced medical and surgical services in a convenient, easy-to-access community setting. A member of Temple Health, TUH-Jeanes Campus has many services that are typically only found at downtown hospitals, including advanced cardiac, neurologic and orthopedic surgery. TUH-Jeanes Campus' experienced doctors and dedicated staff offer patients access to many of the latest treatments and diagnostics, while never losing sight of its commitment to providing a compassionate, personal touch. Assists with the administrative functions of the department. Performs varied tasks to support department management requiring considerable judgement in problem solving and extensive knowledge of departmental and institutional policies and procedures. Continually works to ensure the smooth operation and workflow of the department. Handles time sensitive and confidential information. Core Responsibilities Provide comprehensive administrative support to leadership and management teams. Coordinate meetings, prepare and distribute agendas and minutes, and manage related logistics. Process departmental paperwork, such as contracts, invoices, purchase orders, and expense reports. Manage calendars, conference room scheduling, and department communications. Maintain office organization, supplies, and general administrative systems. Handle confidential information with discretion and professionalism. Support process improvement and departmental initiatives to enhance efficiency. Program and Event Coordination Assist with planning and coordination of departmental programs, recognition events, and special projects. Partner with internal teams and external stakeholders to ensure successful event execution and communication. Support logistics, materials preparation, and follow-up activities related to events and initiatives. Council and Committee Support Provide administrative support for department-led councils, committees, and workgroups. Coordinate meeting schedules, prepare materials, and document discussions and action items. Facilitate communication and follow-up between members and leadership. Project and Data Support Assist in tracking and maintaining records related to departmental initiatives, scholarships, and other administrative programs. Prepare reports, maintain databases, and ensure accuracy of documentation. Support continuous improvement efforts and implementation of new processes or systems. Technology and Systems Proficiency with Microsoft Office applications and other collaboration tools such as Teams, SharePoint, Outlook, Copilot and AI Education Bachelor's Degree Required or Combination of relevant education and experience may be considered in lieu of degree Required Experience 3 years experience in a related administrative capacity Required 1 year experience in a healthcare setting Preferred

Full-time Description The Medical Assistant Lead supports the delivery of urological services, performs work as required and functions as an effective member of the interdisciplinary team. The Medical Assistant Lead is tasked to perform routine administrative and clinical tasks to keep the medical offices running smoothly. This position collaborates/work with staff within their practice or other professional disciplines within the affiliated medical groups as needed to achieve effective and efficient patient care delivery and the desired patient outcomes. ESSENTIAL JOB FUNCTION/COMPETENCIES Responsibilities include but are not limited to: The Medical Assistant Lead will perform various administrative and clinical duties under the direction of their assigned direct supervisor. The Medical Assistant Lead will consistently confer with physicians, nursing, and other staff members to coordinate and schedule appointments of patients. Takes a lead role in the training of new Medical Assistants. Acts as the point person in the absence of the Office Manager. Assists with the supervision of work and performance of clinic staff. Greets and prepare patients. Measures and records vital signs. Records patient interview, history, and chief complaint. Provides patient education with regards to medications, management of diseases, home treatments and special diets. Prepares patients for examinations and performs routing screening tests. Assists physicians with exams. Performs phlebotomy collection of other lab specimens. Performs basic lab test. Performs EKG's. Assists with X-ray and physician therapy procedures. Prepares and administers medications with physician authorization. Change dressings, applies bandages, removes sutures and other first aid procedures. Uses CPR skills when necessary. Prepares accurate, legal, and ethical documentation at all times. Opens office in the morning and closes in the afternoon. Assist in maintaining patient logs for the following: Lab requests, CT scans and other treatment orders for the patients. Maintains prescription ledger when needed. Ensures the back office has good flow, keeps rooms full and assists with room turnover. Performs new patient thorough work-up (x-rays, vitals, new patient packet explanation). Adds medical history on all new patients and update all established patients' history in accurately. Performs accurate and complete room set-up for physician. Ensures that all patients medication is updated before physician visit. Handles set-up for in office surgical procedures. Ensures appropriate consent form is completed correctly avoiding the use of too many medical abbreviations within the consent forms Scribe as assigned per physician office flow. Prepares for seeing patients the following day, including patient confirmation for next day visit. Completes patient medical record requests when necessary. Assists in the orientation and training of new personnel. Ensures proper hand off of responsibilities once their task is completed. Meets established attendance criteria and starts work promptly. Punctual and dependable for assigned/confirmed shifts. Respects and acknowledges the organizations commitment to cultural diversity, which is expressed through behavior, language and actions. Consistently demonstrates good use of time and resources. Adherence to HR, & Corporate policies and procedures. Ensures that all medical records are accurate and complete for all patients. Ensures compliance of healthcare regulations, medical laws and high ethical standards. Regularly adheres and supports compliance and accreditation efforts as assigned including, but not limited to OSHA, HIPAA & CMS guidelines for Parts C & D on General Compliance and Fraud, Waste & Abuse. Performs other position related duties as assigned. CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS Medical Assistant Certification or Registration preferred. KNOWLEDGE | SKILLS | ABILITIES Ability to perform well in stressful situations. Knowledge in healthcare systems operations such as EMR, Practice Management Solutions. Ability to work independently and manage multiple deadlines. Project Management. Vendor relations (for those MA's that are required to order office and clinical supplies). Database management. Strong problem-solving skills. Skill in using computer programs and applications including Microsoft Office. Excellent verbal and written communication skills. Delivers exceptional patient service throughout all interactions. Excellent organizational skills and attention to detail. Complies with HIPAA regulations for patient confidentiality. Requirements EDUCATION REQUIREMENTS Graduate of a Medical Assistant program or equivalent experience (based on State regulation requirements). EXPERIENCE REQUIREMENTS One year of experience working within a physician's office. Urology experience desired. Previous lead experience preferred. REQUIRED TRAVEL Minimal travel required PHYSICAL DEMANDS Carrying Weight Frequency 1-25 lbs. Frequent from 34% to 66% 26-50 lbs. Occasionally from 2% to 33% Pushing/Pulling Frequency 1-25 lbs. Seldom, up to 2% 100 + lbs. Seldom, up to 2% Lifting - Height, Weight Frequency Floor to Chest, 1 -25 lbs. Occasional: from 2% to 33% Floor to Chest, 26-50 lbs. Seldom: up to 2% Floor to Waist, 1-25 lbs. Occasional: from 2% to 33% Floor to Waist, 26-50 lbs. Seldom: up to 2%

We know that many in our healthcare community have been affected by recent workforce changes. At Greater Philadelphia Health Action, Inc., we are dedicated to creating opportunities where your compassion and skills continue to make an impact. GPHA, a non-profit organization that was founded in 1970, is hiring Full-time Virtual Assistant Monday through Friday, 8:30 AM to 5:00 PM, at multiple locations: Carl Moore Health Center, 1401 S. 31st St. Phila., PA 19146 Chinatown Medical Services, 432 N. 6th St. Phila., PA 19123 Frankford Ave Health Center, 4500 - 4510 Frankford Ave. Phila., PA 19124 Hunting Park Health Center, 1999 W. Hunting Park Ave. Phila., PA 19140 Southeast Health Center, 800 Washington Ave. Phila., PA 19147 Woodland Ave Health Ave, 5000 Woodland Ave. Phila., PA 19143 Candidates must obtain a high school diploma (or GED) and at least one year's experience working in a medical setting and be able to type at least 60 words per minute. Able to interact with people compassionately and effectively while gathering necessary information, making independent decisions, and working well with others. Bilingual is desired but not required. Specific Responsibilities and duties include proficiency in extracting vaccine information from Electronic Health Record (EHR) systems and performing various scheduling and tracking tasks for any pending lab work, immunizations, and referrals. Assist with Telehealth registration and triage. Assist patients by providing education and preparation for procedures related to referrals and obtaining pre-certification authorization codes for diagnostic procedures. Schedule patients with internal providers accurately, complete clerical and clinical tasks from EHR task boxes, and participate in care gap closure projects. Providing backup coverage for site patient-centered representatives as needed. Operates the paging/telephone system if needed. Greets and provides direction/information to patients, visitors, guests, and sales representatives professionally and cordially. Attend all mandatory staff development/training sessions and staff meetings. Enter and update patient's demographic information accurately and timely. And perform other duties as assigned by the supervisor. GPHA offers GREAT PAY, Performance BONUSES, Comprehensive Medical, Dental, Vision, Life, and LTD Insurance. We also offer 401k with a very lucrative company match, Employee Assistance and Self-Care, and Professional Activity, Educational, and Tuition Reimbursements, Paid Vacation, Paid Sick, Paid Personal Days, Paid Educational Days, Holiday Pay, and Loan Forgiveness. At Greater Philadelphia Health Action, Inc. (GPHA), we respect diversity and promote equity through action, advocacy, and policy through a dedicated team of representatives committed to listening, learning, and enacting systemic change. We create different channels, outlets, and programs to enhance safe spaces within GPHA, creating a shared understanding and language around justice, diversity, equity, and inclusion. GPHA is an Equal Opportunity Employer. GPHA does not and will not discriminate in employment and personnel practices to include hiring, transferring and promotion practices on the basis of race, color, sex, age, handicap, disability, religion, religious creed, ancestry, national origin, or any other basis prohibited by applicable law. Join a network that values dedication, balance, and purpose. Visit us at ***************

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world. Territory Manager - Philadelphia, PA - CMH1_170153 The Territory Manager will be accountable for account-based selling to health care providers (HCPs) who prescribe and influence the treatment for the disease states represented in the Lilly portfolio. This includes customers in multiple HCP specialties, as well as representatives in key hospital accounts. They will be viewed as a credible expert and resource supporting all medicines and appropriate brand patients. The Territory Manager will be accountable for driving results by embracing Lilly's suite of models: Lilly Selling Model, Lilly Competency Model and Account Management Model to meet the needs of customers through strong execution. Territory Managers will drive consistent ways of working within the Regional Healthcare Market. They will build relationships with key customers to drive utilization and adoption of our medicines for the right patients. Specific responsibilities include the following: BUSINESS OWNERSHIP • Promotes the full portfolio of priority products with multiple HCP specialties. • Understands the marketplace within the territory; evaluates and tailors the territory strategy to grow and own business outcomes. • Navigates the ever-changing healthcare environment and payer landscape to increase understanding of accounts and be able to impact key stakeholders to become trusted partners. • Utilizes appropriate business insight tools, data, and analytics to identify trends, priorities, opportunities, and potential obstacles. • Implements and adopts new technologies, including the integration of AI company-approved tools and other analytical capabilities to streamline customer interactions. • Identifies and advocates for new opportunities to enhance the customer experience. • Models a growth mindset to create positive experiences. SELLING SKILLS / CUSTOMER EXPERIENCE • Embraces and uses the company's selling, competency and account management models to elevate performance and drive results. • Demonstrates high learning agility to understand disease state, marketplace, clinical trials, and product label. • Promotes the BU portfolio by planning for and engaging in patient-centered dialogues with customers. EXECUTION / RESULTS • Promotes across BU-portfolio and across HCP specialties, driving consistent ways of working within the Regional Health Care Market to meet customers' needs. Appropriately, fully utilizes the Virtual Medical Hub. • Achieves targeted sales and execution metrics while adhering to company policies and procedures. • Owns the customer relationship for product promotion, on-label medical questions, and general market access. • Holds self-accountability for results and performance across all accounts, from individual HCPs to large health systems. • Builds and maintains relationships with both internal and external partners to foster trust and create collaborative success. BASIC QUALIFICATIONS • Bachelor's degree. • Professional certification or license required to perform this position if required by a specific state. • Valid US driver's license and acceptable driving record is required. • Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization and/or visas for this role. ADDITIONAL SKILLS / PREFERENCES • Demonstrated business ownership skills, selling/customer experience skills, and execution/results. • Account based selling experience. Ability to identify and engage staff members in accounts. • Strong learning agility, self-motivation, team focused, and emotionally intelligent. • Bilingual skills as aligned with territory and customer needs. • Residence within 30 miles of the territory boundary. From Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (******************************************************** for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response. Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status. Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women's Initiative for Leading at Lilly (WILL), en Able (for people with disabilities). Learn more about all of our groups. Actual compensation will depend on a candidate's education, experience, skills, and geographic location. The anticipated wage for this position is $63,000 - $151,800 Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly's compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees. #WeAreLilly

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at ******************* Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Horsham, Pennsylvania, United States of America Job Description: Johnson & Johnson is recruiting for an Executive Administrative Assistant to support the President, U.S. Oncology, Solid Tumor located in Horsham, PA. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. About Oncology Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at *******************/innovative-medicine Major Duties & Responsibilities: Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork. Liaison Role: Act as the bridge between the Leadership Team and key organizational partners. Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations. Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency. Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution. Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports. Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments. Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines. Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date. Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders. Onboarding & Transition: Help bring new team members onboard smoothly. Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism Required Minimum Education: High School/Secondary Education or Equivalent required. Bachelor's degree is preferred. Required Knowledge, Skills, and Abilities: 7 years' administrative experience in executive level support. Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels. Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members. Maintain confidentiality and handles sensitive information with professionalism and discretion. Skilled at balancing multiple priorities while adapting quickly to changing demands. Demonstrate strong verbal and written communication skills. Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom. Experienced in managing complex calendars via Outlook. Work with a high sense of urgency while maintaining professionalism and attention to detail. Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities. Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment. Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner. Demonstrate strong collaboration skills, partnering effectively with support teams and colleagues across departments. The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via *******************/contact-us/careers or contact AskGS to be directed to your accommodation resource. Required Skills: Administrative Support, Collaborating, Cross-Functional Collaboration, Microsoft Office Preferred Skills: Event Management, Organizational Knowledge, Presentation Development

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at ******************* Job Function: Business Support Job Sub Function: Administration & Secretarial Job Category: Business Enablement/Support All Job Posting Locations: Horsham, Pennsylvania, United States of America Job Description: Johnson & Johnson is recruiting for an Executive Administrative Assistant to support the President, U.S. Oncology, Solid Tumor located in Horsham, PA. Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week. About Oncology Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Our Oncology team is focused on the elimination of cancer by discovering new pathways and modalities to finding treatments and cures. We lead where medicine is going and need innovators with an unwavering commitment to results. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at *******************/innovative-medicine Major Duties & Responsibilities: Team Collaboration: Work closely with administrative and leadership teams, providing support and fostering teamwork. Liaison Role: Act as the bridge between the Leadership Team and key organizational partners. Cross-Department Collaboration: Partner with executive assistants and other departments to ensure seamless operations. Leadership Support: Provide guidance to the broader administrative team, ensuring alignment and efficiency. Meeting & Event Planning: Organize leadership meetings and special events, track action items, and follow up to ensure smooth execution. Travel Coordination: Arrange seamless domestic and international travel, including managing expenses and reports. Mastering Calendar Management: Prioritize and organize a busy schedule for the President, ensuring optimal use of their time and commitments. Policy & Procedure Support: Stay informed about company policies, share important updates, and help staff meet deadlines. Document & Information Management: Prepare organizational charts, maintain SharePoint files, and keep directories up-to-date. Recruitment Support: Collaborate with HR on job postings, interviews, and onboarding new leaders. Onboarding & Transition: Help bring new team members onboard smoothly. Confidentiality & Security: Manage sensitive documents and information with discretion and professionalism Required Minimum Education: High School/Secondary Education or Equivalent required. Bachelor's degree is preferred. Required Knowledge, Skills, and Abilities: 7 years' administrative experience in executive level support. Highly organized and self-motivated, capable of managing diverse tasks and interacting confidently with people at all organizational levels. Possess excellent interpersonal skills, with the ability to communicate effectively and build relationships with senior management and team members. Maintain confidentiality and handles sensitive information with professionalism and discretion. Skilled at balancing multiple priorities while adapting quickly to changing demands. Demonstrate strong verbal and written communication skills. Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom. Experienced in managing complex calendars via Outlook. Work with a high sense of urgency while maintaining professionalism and attention to detail. Excellent organizational skills, with the ability to establish, adjust, and prioritize tasks within a broad scope of responsibilities. Flexible and adaptable, responding resourcefully in a fast-paced and ever-changing environment. Capable of multitasking efficiently and acting quickly to ensure responsibilities are completed in a timely manner. Demonstrate strong collaboration skills, partnering effectively with support teams and colleagues across departments. The ability to manage complexity, work with minimal supervision, and adapt in a fast-paced environment is required Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants' needs. If you are an individual with a disability and would like to request an accommodation, please contact us via *******************/contact-us/careers or contact AskGS to be directed to your accommodation resource. Required Skills: Administrative Support, Collaborating, Cross-Functional Collaboration, Microsoft Office Preferred Skills: Event Management, Organizational Knowledge, Presentation Development

Job Purpose The Facilities Assistant assists the Director of Facilities in administrative functions related to the Diocesan High Schools and Schools of Special Education. This includes managing approval of facilities related invoices, tracking expenses related to capital projects, scanning records into facilities software and helping to manage timelines related to projects and contracts. Duties and Responsibilities · Coordinates with outside contractors on a variety of items such as bid documents, contracts, change orders, invoices and payments, fund transfers, and reimbursements. · Assists with setting up project budgets. Tracks costs related to project including keeping track of various funding sources such as the capital budget, school surplus funds, grants, and funds received through school development programs. · Receives, verifies, and processes invoices and other financial transactions related to the completion of construction phases of capital projects within required time frames and contractual arrangements. · Assists with verification and processing of other facilities-related invoices. · Assists with organizing schedules and documents related to capital projects, scanning documents into the AkitaBox software platform. · Tracks compliance with required inspections of elevators, fire alarm systems, backflow preventers, fire escapes, facades, energy management to ensure that the inspections are completed on a timely basis. · Schedules appointments and arranges meetings related to facilities. Responds to phone calls, emails, and correspondence related to facilities or projects. Qualifications Education: High School Diploma required and a college degree preferred. Specialized Knowledge: Facilities Software, Microsoft Office Abilities: The position requires a working knowledge of construction practices, procedures and equipment, including systems oriented toward projects, and engineering/architectural plan archiving. Requires a working knowledge of procedures affecting project bids, contract language, and regulatory requirements. Experience with facilities management software is helpful. Requires knowledge of office practices, procedures, including filing systems, telephone techniques and letter and report writing. Requires working knowledge of those activities associated with statistical and financial record keeping with special emphasis on Excel. Requires knowledge of and skill at using standard office machines, including personal computers with document processing, data entry programs to databases, and spreadsheet applications. Licenses: N/A Experience: Experience in working in facilities management is highly desired. Working Conditions Are there any extraordinary working conditions? Example: Outdoors, No elevators, etc. Must have child abuse clearances. Physical Requirements Are there any physical requirements for this position? Needs a car for occasional travel to visit locations in five county area, must be able to climb stairs and lift small weights as part of facility inspections and project management

About Us: Natuvion Americas, Inc. focuses on helping companies achieve success by moving business-critical data and processes from one technology platform to another. We assist companies in achieving data privacy and security compliance by following a strict review protocol, developing mitigation plans, and ensuring technical compliance. Natuvion is also a founding member of the SAP S/4HANA Selective Data Transition Engagement Community, supporting selective data migrations from SAP ECC to SAP S/4HANA. We offer specialized capabilities in SAP, Salesforce, Boomi, MuleSoft, Celonis, and powercloud solutions. Featured in the Inc. 5000 and FT 1000 lists, Natuvion Group is one of the fastest-growing companies worldwide, headquartered in Walldorf, Germany, with offices in the US, Australia, Austria, and Slovakia. Job Responsibilities: · Assist with daily finance operations, including accounts payable and accounts receivable · Prepare, review, and reconcile financial documents and reports · Manage invoices, expense reports, and maintain financial records · Maintain and update the financial database and filing system · Coordinate with internal and external stakeholders for financial documentation · Support budgeting, forecasting, and financial audit processes · Provide administrative support to the finance team, including scheduling meetings and managing correspondence Job requirements · Minimum 2 years of experience in finance or administrative roles · Knowledge of accounting principles and financial reporting · Proficiency in financial software (e.g., QuickBooks, SAP) and Microsoft Office (Excel, Word) · Strong organizational and multitasking skills with attention to detail · Excellent communication and interpersonal abilities · Ability to work independently and as part of a team On-site Malvern, Pennsylvania, United States $20 - $23 per hour Natuvion Americas - USAll done! Your application has been successfully submitted! Other jobs

Dreaming of a career in luxury design? Join a premier window treatment atelier known for its artistry, precision, and high-end clientele. We're looking for a motivated, detail-oriented Assistant to support our installation, operations, and marketing teams. You'll play a key role in ensuring smooth project execution, top-quality installations, and creative marketing initiatives. This is an exciting opportunity to join a creative, fast-paced environment where you'll learn the ins and outs of luxury design, operations, and client service. Location: Richboro, PA Travel: Local (within 1-2 hours) and monthly nationwide travel Schedule: Monday-Friday, 9am-5pm or 10am-6pm (flexibility for installation days) What We Offer: Compensation: $45,000-$55,000 annually (DOE) Benefits - PTO plus 6 major holidays Training - On-site hands-on Schedule - 9 am - 5 pm (Monday to Friday) Culture - Collaborative environment where your opinion is valued Values - A strong moral compass with a high level of integrity who is persistent and resilient Mileage Reimbursement - For all work related tasks and errands What You'll Do: Installation & Operations Support the Head Installer and Operations team before, during, and after installations Conduct quality and component checks for both hard and soft goods Receive, organize, and track inventory and incoming deliveries Proof purchase orders and review project documentation for accuracy Pack vans, assist with loading/unloading, and maintain organized worksites Manage inventory reports and communicate updates to the General Manager Assist with furniture pickups/drop-offs, errands, and on-site support Participate in weekly operations meetings, providing updates and feedback Marketing Support Collaborate with leadership on social media and digital initiatives Create and post engaging stories or short-form content (1-2 per day) Assist with PowerPoints, client-facing flipbooks, and creative presentations Contribute ideas for innovative marketing or branding opportunities Who You Are: Experience in operations, logistics, or installation support (bonus) Exposure to marketing, social media, or creative industries Interest in interior design, architecture, or home furnishings A proactive self-starter who anticipates needs before being asked Reliable, organized, and comfortable balancing hands-on work with admin tasks Tech-savvy and eager to learn tools like Airtable and Microsoft 365 Naturally observant and detail-oriented with a solutions-driven mindset Energetic, humble, and motivated to grow in a luxury service environment Comfortable lifting 20+ lbs and working on ladders (up to 6ft) Why You'll Love Working Here: Supportive, non-competitive team culture Exposure to high-end design projects and luxury clients Opportunity to grow and develop professionally Chic, collaborative environment where quality and creativity shine

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put our heart and soul into everything we do. We are seeking a full-time Executive Administrative Assistant to join our team in Warminster, PA. The Executive Administrative Assistant plays a crucial role in supporting the efficient operations within IDD in the Greater Philadelphia area. This position involves managing office supplies, handling billing and filing tasks, attending meetings, and providing administrative assistance across various programs. The ideal candidate should have excellent organizational skills, proficiency in Microsoft Office Suite, and the ability to maintain confidentiality. Schedule: Monday-Friday, 8 am-4:30 pm Ideal Skills: Proficiency with Microsoft Office Suite; familiarity with Teams, SurveyMonkey, Smartsheet, Zoom, and SharePoint Strong analytical, communication, and presentation skills Detail-oriented with excellent organization, time management, and ability to work both independently and collaboratively Responsibilities: Creates a welcoming well-organized office environment for consumers, visitors, and employees, responding to routine and non-routine basic to moderately complex inquires. Answers telephones and gives information to callers, take messages, or transfer calls to appropriate individuals. Retrieves information from a variety of industry specific software programs to create, compile, maintain and distribute reports/data and documents using Microsoft Office programs on an intermediate level. Provides basic analysis (e.g. outliers, missing data). Coordinates the flow of information both internally and externally. Resource for administrative operations policy and procedures. Coordinate information to support projects/teams/department/site(s). May participate in recruiting support and onboarding activities. Maintains staff, consumer appoints by planning and scheduling appointments, meetings, conferences, teleconferences and/or travel. Resolves issues as required. Organizes local events/celebrations which may include on/off-site catering and venue coordination. Prepares and distributes agendas, notices, minutes and resolution for various meetings. Performs all related duties as required Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. DailyPay -- access your pay when you need it! On the Goga well-being platform, featuring self-care tools and resources. Access Care.com for backup childcare, elder care, and household services. Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). Tuition reimbursement and educational partnerships. Employee discounts and savings programs on entertainment, travel, and lifestyle. Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - **************************************** About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

At Weston Solutions, Inc. you will do meaningful work and make valuable contributions. Employee ownership at Weston is a path to professional growth and access to diverse opportunities in a highly connected community that works together across key service areas to make a difference in the environment. Weston has continued to evolve and adapt to our changing world as a premier provider of environmental and infrastructure services for over sixty years. In both the public and private sectors our teams help identify, solve, mitigate, and manage critical environmental issues to help clients achieve a more sustainable future. Weston Solutions is seeking a detail-oriented and highly organized Administrative Associate to provide comprehensive support to our managers and teams. This role is critical in ensuring smooth day-to-day operations, from managing schedules and preparing reports to coordinating communications and maintaining essential records. The ideal candidate is proactive, resourceful, and committed to delivering excellence in a fast-paced, team-oriented environment. Location: West Chester, PA (on-site) Expected Outcome: Administrative Support & Documentation * Prepare and edit correspondence, memos, forms, reports, and presentations using MS Word, Excel, PowerPoint, and Adobe; create non-standard reports as needed. * Excellent written and verbal communication skills. * Schedule and coordinate report production timelines, meetings, and review sessions. * Report production using internal copy machines. * Track and monitor deadlines to ensure on-time delivery. * Draft and proofread documents with excellent grammar and attention to detail. * Maintain accurate records through organized filing, storage, retrieval, and retention systems. Scheduling & Coordination * Coordinating meetings and travel to avoid scheduling conflicts. * Review, route, and follow up on incoming mail, screen and direct calls to appropriate personnel. * Coordinate and assist with special projects under tight deadlines. Data Management & Reporting * Collect and compile information from multiple sources to produce standard reports, logs, and records. * Enter and review timesheet data in Time Track and verify employee expense reports. Monitor weekly/monthly expenditures, resolving discrepancies with manager approval. * Assist with WESTON "track" systems and other applications (e.g., Expense Track, Corp Track). General Office Support * Operate personal computer to access email, calendars, and office software. * Prioritize workload independently and seek guidance when necessary. * Maintain flexibility and adaptability in managing multiple priorities. * Apply knowledge of WESTON's policies, procedures, and technical standards. Knowledge, Skills & Abilities: * High School Diploma or equivalent with 4-6 years of general clerical/administrative experience. * Proficient in Microsoft Office Suite - Word, Excel, PowerPoint, Outlook. * Excellent grammar and spelling. * Basic math skills: addition, subtraction, multiplication, and division. * Strong interpersonal skills; a team player. * Commitment to providing excellent customer service. * Dedication to continually updating skills. We fully invest in our people: Weston provides a generous, comprehensive benefits package program that offers employees high value options with solid financial protection, meeting the personal needs of its people and their families. * Medical, Dental, Vision, 401K with base and matching employer stock contributions. * Paid time off includes personal, holiday and parental. * Life and disability plans. * Critical illness and accident plans. * Work/Life flexibility. * Professional development opportunities. Compensation will vary based upon experience, education, skill level, and other compensable factors.

Job Description Assistant Chocolatier - Join Our Fun & Hardworking Team! Mueller Chocolate Co. in Rockledge, PA is looking for an Assistant Chocolatier to join our team! If you love chocolate, enjoy working with your hands, and want to be part of a creative, upbeat environment, we want to hear from you! Location: Rockledge, PA (519 Huntingdon Pike) ⏰ Hours: Monday - Friday, 10 AM - 3 PM What You'll Do: Work with delicious chocolate every day! Assist in handcrafting chocolates & confections Measure, weigh, and mix ingredients following recipes Package chocolates beautifully for customers Operate confectionery equipment (manual & electric) Keep a clean & organized workspace Be part of a positive, team-oriented environment! What We're Looking For: ✅ A positive attitude & a team-first mindset ✅ 1-3 years of experience in food, desserts, or baking (or a passion for learning!) ✅ A self-starter who enjoys hands-on work ✅ Ability to stand for extended periods & lift up to 30 lbs ✅ Someone who takes pride in their work & loves a fun, fast-paced setting Why Join Mueller Chocolate Co.? ✔ Work in a creative, supportive, & fun environment ✔ Be part of a company that values teamwork & positivity ✔ Enjoy hands-on experience with artisanal chocolate-making ✔ Join a Philly-area chocolate company with a great reputation! We're looking for someone who brings great energy & enthusiasm to our team. If that's you, apply today and let's create something sweet together! By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.