Manager's assistant/administrative assistant jobs in Port Orange, FL

**Description:** **The mission matters\. So do the people behind it\. With advancing defense technology at our core, what sets us apart is a culture of collaboration, purpose, and impact\.** - - - **What is the mission?** For over 60 years, the Fleet Ballistic Missile \(FBM\) team has supported the Navy's mission to provide affordable and credible strategic defense\. We offer unique career opportunities and challenges on a program with a rich history and exciting future\. We help keep this nation and our allies secure\. As we enter the next phase of FBM there are large opportunities for growth and career development\. **Learn about the Trident II D5 Fleet Ballistic Missile\.** - - - **What does this role look like?** The Administrative Assistant provides high‑level, multi‑functional support to Directors and senior leaders and cross‑functional teams across multiple Lockheed Martin locations\. The role combines executive calendar and travel management, meeting and conference coordination \(in‑person, virtual, and off‑site\), correspondence handling, and employee‑engagement activities\. By acting as a trusted liaison with internal and external stakeholders, you will ensure seamless daily operations, uphold the highest standards of professionalism, and contribute to the Business Rhythm and overall mission success\. - - - **Core Responsibilities:** **- Executive Support** Maintain and synchronize complex calendars for up to four Directors and other senior leaders; manager calendars, schedule meetings, off‑site events, and high‑visibility conferences\. Arrange domestic and international travel itineraries; prepare, submit, and reconcile expense reports \(Concur or equivalent\)\. **- Meeting & Event Coordination** Set up and facilitate on‑site, off‑site, video‑conference, and Microsoft Teams meetings, including audio‑visual equipment, catering, and badge‑access logistics\. Produce agendas, PowerPoint charts, and supporting documentation; ensure all meeting materials are accurate and distributed on time\. Occasional Travel \(one or more business trips each year for offsite meetings\) **- Correspondence & Communication** Screen phone calls, manage office mail and email, and route inquiries with discretion and tact\. Draft, proofread, and distribute letters, memos, and presentations; maintain SharePoint sites and update team rosters/organizational charts\. **- Office Operations** Order and manage office supplies, maintain equipment inventories, and submit catering requests\. Provide backup support for the Executive Administrative Assistant to the Mission‑Area VP, site director, and PMT members during absences\. Run directorate staff meetings\. **- Employee & Volunteer Engagement** Lead employee‑engagement initiatives \(monthly forums, morale events, volunteer coordination\)\. Manage volunteer lists, communicate logistics, and support community‑service programs\. **- Cross‑Functional Collaboration** Partner with program managers, line‑of‑business \(LOB\) staff, and security teams to coordinate customer visits, VIP protocols, and business‑review sessions\. Execute special projects and ad‑hoc assignments that improve processes and support strategic objectives\. **- Professional Conduct** Demonstrate initiative, strong judgment, and confidentiality when handling sensitive information\. Operate effectively in a fast‑paced, ever‑changing environment spanning multiple sites and time zones\. **Basic Qualifications:** **To be effective, you will need to possess these basic qualifications:** **Education:** ➥ High‑school diploma or GED required\. **Experience:** ➥ Minimum 3\+ years of administrative support experience, with at least 1 year providing executive‑level assistance \(Director level or higher\)\. **Technical Skills:** ➥ Advanced proficiency with Microsoft Office Suite \(Outlook, Word, Excel, PowerPoint, Teams, SharePoint\)\. Experience creating graphs, pivot tables, and basic automation is a plus\. **Travel & Expense Management:** ➥ Proven ability to coordinate complex \(including international\) travel and reconcile expense reports using Concur or comparable system\. **Communication:** ➥ Excellent written and verbal communication; strong proofreading, editing, and formatting skills\. **Eligibility:** ➥ Must successfully pass background and drug screening as required for access to classified information\. ➥ Must be a U\.S\. citizen \(no dual citizenship\) and able to obtain and maintain a DoD Secret clearance\. Please note: _No clearance is required to apply, nor prior to start\._ **Desired Skills:** **To be effective, ideally, you should also have:** **Education:** ➥ Post Secondary degree preferred; **Executive‑Level Support:** ➥ Experience supporting multiple senior leaders simultaneously; ability to anticipate needs and act proactively\. **Organizational Excellence:** ➥ Strong ability to prioritize, multitask, and meet deadlines in a dynamic environment\. **Interpersonal Skills:** ➥ Professional phone etiquette, collaborative mindset, and the ability to build rapport with all organizational levels, customers, and vendors\. **Employee Engagement:** ➥ Experience designing and facilitating morale‑building or volunteer initiatives; enthusiasm for fostering a positive workplace culture\. **SharePoint & Teams Expertise:** ➥ Hands‑on experience creating and maintaining SharePoint sites, and running Microsoft Teams meetings and webinars\. **Project Coordination:** ➥ Demonstrated capability to manage small‑to‑medium projects or special assignments with minimal supervision\. **Policy Knowledge:** ➥ Familiarity with Lockheed Martin policies, travel systems, expense‑reporting procedures, and virtual‑meeting protocols\. **Positive Attitude:** ➥ Self‑starter who brings enthusiasm, optimism, and a customer‑service orientation to every task\. - - - **This position does not support teleworking; the preferred candidate will be located near our Lockheed Martin Space facility one of the Coolest places to work: Titusville, FL\. , and be expected to work in the office\.** - - - **PLEASE NOTE\-Other important information: ** - By applying to this role, you are expressing interest in this position and could be considered for other career opportunities, within Lockheed Martin, where similar skills and requirements have been identified as a match\. - Should this match be identified you may be contacted for this and future openings\. - Applicants selected will be subject to a government security investigation and must meet eligibility requirements for access to classified information\. - - - **Benefits of Employment:** Our employees play an active role in strengthening the quality of life where we live and work by volunteering more than 850,000 hours annually\. **Learn more about Lockheed Martin's competitive and comprehensive benefits package here\.** - - - We are also committed to enabling transitioning veterans to connect with their communities and find new purpose as they reintegrate into civilian life\. By clicking on the link, you can find out more on how we proudly support the Military/Veterans Network: **Hiring Our Heroes** - - - Joining Lockheed Martin Space means becoming part of a global network of passionate professionals dedicated to safety and shaping the future of defense capabilities At Space we value your skills, training, and education\. We believe that by applying the highest standards of business ethics and visionary thinking, everything is within our reach - and yours as a Lockheed Martin Space employee\. ...just to name a few reasons to join **Lockheed Martin Space,** and experience your future\! **Security Clearance Statement:** This position requires a government security clearance, you must be a US Citizen for consideration\. **Clearance Level:** Secret **Other Important Information You Should Know** **Expression of Interest:** By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match\. Should this match be identified you may be contacted for this and future openings\. **Ability to Work Remotely:** Onsite Full\-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility\. **Work Schedules:** Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees\. Schedules range from standard 40 hours over a five day work week while others may be condensed\. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits\. **Schedule for this Position:** 9x80 every other Friday off **Lockheed Martin is an equal opportunity employer\. Qualified candidates will be considered without regard to legally protected characteristics\.** **The application window will close in 90 days; applicants are encouraged to apply within 5 \- 30 days of the requisition posting date in order to receive optimal consideration\.** At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges\. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work\. With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility\. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work\. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility\. If this sounds like a culture you connect with, you're invited to apply for this role\. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications\. **Experience Level:** Hourly/Non\-Exempt **Business Unit:** SPACE **Relocation Available:** No **Career Area:** Administrative **Type:** Full\-Time **Shift:** First

Become an integral part of Consumer & Community Banking team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Executive Assistant in Consumer & Community Banking, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills Experience supporting at the Managing Director level (or equivalent) or above College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Job Description Notes from the Manager: Requesting more entry level candidates A highly organized and proactive Administrative Assistant to provide support to the Executive Assistant (EA). Manage a variety of administrative tasks, enabling the EA to focus on strategic priorities. The ability to work under pressure with short deadlines is needed. Communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

The Administrative Assistant - Orders & Customer Support is responsible for supporting daily operational and administrative needs, with a primary focus on processing customer orders, managing payments, and coordinating shipping activities. This role serves as a critical link between customers, sales, and operations, ensuring timely and accurate order fulfillment while maintaining exceptional customer service standards. The position requires a high level of attention to detail, organization, and the ability to manage multiple tasks efficiently. Essential Duties and Responsibilities Order Processing & Payment Coordination • Accurately input customer orders into the system in a timely manner. • Contact customers to confirm and collect payments. • Track and update payment statuses, ensuring all orders are paid prior to shipment. Shipping Coordination & Tracking • Create and send shipping tracking information to customers. • Follow up on shipments to resolve any delivery issues or delays. • Liaise with shipping carriers to track, escalate, and resolve shipment concerns. Customer Communication & Support • Respond to customer inquiries regarding orders, payments, and shipping. • Maintain a professional and courteous demeanor in all customer interactions. • Provide timely updates to customers and internal teams regarding order status. Administrative & Clerical Support • Maintain accurate records of orders, payments, and shipping details. • File and organize digital and physical documents as needed. • Perform general office duties, including answering phones, managing correspondence, and scheduling meetings. Additional Support Duties • Assist with purchasing office and warehouse supplies when needed. • Support other administrative functions as assigned to meet operational goals. Competencies • Attention to Detail - Ensures accuracy in order entry, payment tracking, and shipping documentation. • Customer Service - Maintains a positive, solution-focused approach in all customer interactions. • Organizational Skills - Manages multiple tasks efficiently while meeting deadlines. • Communication - Effectively communicates with customers, team members, and vendors. • Problem Solving - Quickly addresses and resolves issues with orders, payments, or shipments.

Job Description DeAngelis Diamond is an innovative, award-winning, national construction management firm, specializing in healthcare, commercial, and multi-family construction. We are headquartered in beautiful Naples, Florida, and nationally ranked as an ENR Top 400 Company. We are searching for an outstanding Executive Assistant to VP & Division Manager to join our team. If you are a great communicator, have a passion for construction, and have an insane need and desire to be part of building great projects, then please read on! What you'll be doing: Manage the Division Manager's schedule and appointments. Coordinate meetings and prepare necessary materials, agendas, and meeting notes with follow-up action items. Act as primary point of contact for the Division Manager. Provide administrative support for other members of Orlando Leadership team that report to Division Manager. Attend meetings with Division Manager as an engaged participant. Take notes and act on agreed upon items with limited direction. Participate in strategic planning meetings with Orlando Leadership team and assist in follow-through action items throughout the year. Assist Division Manager in processing contracts, change orders, lease agreements, and other signatory documents. Handle phone calls, emails, and correspondence. Prepare presentations and providing administrative support for meetings as needed. Coordinate logistics for conferences and special events on behalf of Division Manager. Coordinate travel arrangements and compile expense reports. Assist with administrative responsibilities within the local office including communicating with building management, creating seating charts, ordering supplies, and general office management. Lead planning (or coordinate with teams) for company events such as Christmas Party, team building, community service, etc. Collect internal monthly reports from project teams, learn hot to review reports, and provide summaries to Division Manager. What you need for this position: Ability to proactively initiate and self-direct with a high degree of emotional intelligence. Detail-oriented mindset with the capacity to proactively follow up and follow through on all assigned tasks with a "can-do" attitude. Excellent organizational and time management skills. Outstanding communicator: able to synthesize complex information into simple, actionable insights and ability to communicate technical building processes with construction and non-construction team members equally. Commitment to providing a positive experience for all project stakeholders, clients, design professionals, subcontractors, and team members. Commitment to mastering and developing your career and personal goals through continual learning opportunities such as DeAngelis Diamond Academy, conferences, seminars, workshops, and courses. Entrepreneurial team player. Proficient computer skills in Microsoft Office Suite including Powerpoint. Experience with Procore, Box, DocuSign, and Bluebeam preferred. Associate's Degree in Construction Management or Business Administration preferred, not required. Notary Public (within 30 days) Strong personal integrity and has the highest ethical standards. Able to function in a positive, friendly, high-energy, and collaborative environment. What's in it for you: Top-tier market salary & bonus program. Team up with other high-performing coworkers. Top-notch Medical Insurance DD Wealth Builder Program. (401k 100% match up to 6% + up to 4% discretionary Profit Sharing) Wellness reimbursement to assist in your fitness and wellness. PTO: 1st year: 8 days; Years 2-5: 18 days; 6-10 Years: 23 days, 11+ Years: 28 days Additional Time Off: 11 Paid Holidays, and your birthday off. Veterans Day Off for our Veteran Team Members Volunteer Time Off: 2 paid days to devote to volunteering for the nonprofit of your choice. Educational Reimbursement Plan Team Member Referral Bonus Program Maternity & Paternity Care Plans Adoption Assistance Program Direct Deposit Paycheck Weekly Pay Schedule Free Snacks and Drinks Costco or Sam's Club Membership Drug test, background check, and eligibility to work in the U.S. required.

This Assistant to Senior Manager opportunity would benefit you if you have little experience and are looking to start a new career within the marketing and sales industry, however, those with abundant expertise such as customer service could also benefit from this role. This role entails... Personal customer interaction with the interest to generate revenue for their clients To take part in various campaigns to get the best possible access to potential customers To have brief conversations and perform small presentations for potential customers to provide full product details and sales pitch within small time windows To be part of the company culture and represent the company and its core values to other assistants and customers. Qualifications The capability to bring enthusiasm and flair into the work environment and have the determination to succeed Good English speaking and writing skills are essential to communicate effectively with customers and our client A good work ethic and a positive attitude with the ability to work within a team Additional Information Job Type: Full-Time Advantages of the Assistant to Senior Manager role... $35,000 - $55,000 with uncapped bonus potential A world-renowned coaching system that involves full product coaching and ongoing support A busy social calendar, with both work and non-work related events Opportunities to travel both nationally and internationally. Leap would like to remind applicants that this is an 18+ role, and we are unfortunately unable to provide sponsorship at this time. If this Assistant to Senior Manager role sounds like you, then please click the 'Apply' button.

Job Description Office Manager / Administrative Assistant

Benefits: 401(k) Competitive salary Dental insurance Health insurance Paid time off Vision insurance ICI HOMES - CORPORATE OFFICE ICI Homes is currently seeking to hire a Real Estate Administrative Assistant l who will assist our legal department in the preparation of documents, contract summaries concerning our communities, property sales, land acquisition and real estate transactions. A skilled, self-directed professional. The position will work on-site from ICI Homes headquarter office in Daytona Beach, Florida. Duties will include but are not limited to the following: ESSENTIAL FUNCTIONS: Assist in streamlining processes within the legal department to enhance efficiency in Company operations, including oversight of document management systems Coordinate with other departments to track, manage, and organize contracts from proposal stage through execution Responsible for support related to litigation, mediation, arbitration, and responses to complaints Develop and support Company risk management initiatives in compliance with internal policies and legal regulations Assist with formatting, redlining, compiling, and managing complex contract documents and other deliverables for internal and external use Renewing and maintaining company licensing Assist with drafting, filing, and managing various business entity documents for corporations, LLCs and partnerships Perform wide variety of legal research and data compilation Perform other duties as may be assigned from time to time POSITION REQUIREMENTS (Experience, Licenses or Certifications required) Proficient working knowledge of Microsoft Office applications. Minimum 5 years experience in Real Estate industry Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage multiple deadlines Effective written and verbal communication skills, with the ability to interact professionally with clients and colleagues Strong analytical and problem-solving abilities Ability to work independently as well as collaboratively in a team-oriented environment A commitment to maintaining the highest ethical standards and client confidentiality Associate's or bachelor's degree in paralegal studies or related field and/or Paralegal certification preferred but not required ICI Homes offers competitive salary and a comprehensive benefits package. Please send resume in word or pdf format to ******************** EOE / DFWP Note to Job Seekers: No telephone calls please. Your resume will be reviewed and qualified candidates will be contacted in the event that there is a potential match. Thank you. Compensation: $55,000.00 - $70,000.00 per year

**Location:** On site in Memphis, TN, Charlotte, NC, Raleigh, NC, Tampa, FL, Miami, FL, Lafayette, LA, New Orleans, LA, Dallas, TX. The Administrative Assistant receives direction from assigned management personnel. The incumbent in this position schedules appointments, greets visitors, gives information to callers and otherwise relieves officials of clerical work and minor administrative and business detail. Provide general and clerical administrative support to an individual, or small group of individuals, relieving them of clerical, administrative, and business detail. **Essential Duties and Responsibilities:** + Greets scheduled visitors and directs them to appropriate area or person + Perform clerical duties related to department activities such as typing, filing, distributing mail and answering phones + Composes and types of routine correspondence + Organizes and maintains file system and files correspondence and other records. Creates and maintains database and spreadsheet files + Answers telephone calls, and arranges conference calls + Coordinates manager's schedule and makes appointments + Arranges and coordinates travel schedules and reservations + Performs a wide variety of complex, responsible, and confidential administrative duties for management personnel + Researches, compiles, and analyzes data for special projects and various reports + Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings. + Makes copies of correspondence or other printed materials + Prepares outgoing mail and correspondence, including e-mail and faxes + Orders and maintains supplies, and arranges for equipment maintenance + May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities and operations + Assist other AA's and other departments with administrative support as needed + Performs all other duties as assigned **Qualifications:** To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Additionally, the qualifications listed below are representative of the knowledge, skills, and/or abilities required in this position: 1. High school diploma or GED and at least 5 years of experience or equivalent combination of education and experience. **About Us** First Horizon Corporation is a leading regional financial services company, dedicated to helping our clients, communities and associates unlock their full potential with capital and counsel. Headquartered in Memphis, TN, the banking subsidiary First Horizon Bank operates in 12 states across the southern U.S. The Company and its subsidiaries offer commercial, private banking, consumer, small business, wealth and trust management, retail brokerage, capital markets, fixed income, and mortgage banking services. First Horizon has been recognized as one of the nation's best employers by Fortune and Forbes magazines and a Top 10 Most Reputable U.S. Bank. More information is available at ******************** (https://urldefense.com/v3/\_\_https:/********************/\_\_;!!Cz2fjcuE!hpq9hPnrucZCPIAVPojVESItIq-FPzhurNdCrQ3JE8Rkx3gMd70nIk6\_kmPxl66\_oJCEsXs0gNunPowMAMHCmBYPOtUxUGI$) . **Benefit Highlights** - Medical with wellness incentives, dental, and vision - HSA with company match - Maternity and parental leave - Tuition reimbursement - Mentor program - 401(k) with 6% match - More -- FirstHorizon.com/First-Horizon-National-Corporation/Careers/Our-Benefits **Follow Us** Facebook (****************************************** X formerly Twitter LinkedIn (*************************************************** Instagram YouTube (********************************************************** Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Join Marquee Dental Partners as a Patient Coordinator! Pay: Commensurate with experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: TBD Responsibilities Greet patients making them feel welcome in the practice Answer the multi-line phone system Verify insurance eligibility and pre-authorize benefits Manage the daily schedule by checking patients in/out and schedule future appointments Answer patient questions about insurance and financial arrangements Collect and post payments from patients and insurance companies, follow up as needed Add code to General Ledger to attached Treatment Plan to appropriate person Qualifications High school diploma or equivalent required, higher education degree preferred Minimum of two (2) years experience in a dental administrative position Understanding of dental insurance, the verification process and discussing financial arrangements Experience with dental software required; Denticon, Dental Vision, Dentrix, or Eaglesoft preferred Attention to detail and strong verbal and written communication skills Knowledge of Microsoft Office Ability and willingness to create a positive, supportive environment for patients and team members Equal Opportunity Employer

Job Description Join Marquee Dental Partners as a Patient Coordinator! Pay: Commensurate with experience Comprehensive Benefits include: Health/Dental/Vision Insurance Paid Time Off 6 Paid Holidays 401k program On the job training Schedule: TBD Responsibilities Greet patients making them feel welcome in the practice Answer the multi-line phone system Verify insurance eligibility and pre-authorize benefits Manage the daily schedule by checking patients in/out and schedule future appointments Answer patient questions about insurance and financial arrangements Collect and post payments from patients and insurance companies, follow up as needed Add code to General Ledger to attached Treatment Plan to appropriate person Qualifications High school diploma or equivalent required, higher education degree preferred Minimum of two (2) years experience in a dental administrative position Understanding of dental insurance, the verification process and discussing financial arrangements Experience with dental software required; Denticon, Dental Vision, Dentrix, or Eaglesoft preferred Attention to detail and strong verbal and written communication skills Knowledge of Microsoft Office Ability and willingness to create a positive, supportive environment for patients and team members Equal Opportunity Employer

Who Are We? As Canada's leading e-commerce delivery provider, UniUni is committed to growing a sustainable business for the communities it serves and enriching employee experience to propelling influential expansion in North America. With a people-driven mindset, UniUni was born in 2019 to ensure every industry loves e-commerce shipments. Why UniUni? We care about our people. At UniUni, we support our employees by valuing both lateral moves and vertical promotions. We know you are not only seeking a job but a career to pursue. A rewarding career at UniUni means doing what you love, we build up your skills. We encourage passionate, motivated people to be part of our success story in making one of Canada's best courier companies even better by applying online today. We are seeking a morning shift operation assistant that will be working in a morning shift from 6 am to 3 pm local time. Requirements Responsibilities Supports the Operations Manager in team development and works with staff at other levels to ensure an efficient workflow and smooth communication to achieve the team's success Follows standard operating procedures established by management Receives, inspects, handles, and stocks inbound products Receives returns, counts and confirms quantities, determines the condition and completes paperwork Assigns delivery tasks to delivery drivers according to the volume of goods in the warehouse Shares knowledge with other branches and headquarters on effective practices, competitive intelligence, business opportunities and needs Interacts with customers and suppliers, answer questions, and resolving issues Tracks and reporting on operational performance Maintains policy and procedure documents Optimizes operational processes and procedures for maximum efficiency while maintaining quality standards Assists with the implementation of new processes and procedures Qualifications Must obtain a valid US work visa Fluent in English; Mandarin is an asset Bachelor's degree required Ability to analyze and improve operational processes Strong people management and organizational skills Excellent communication skills, both written and verbal Strong problem-solving and time management skills Shift: 5:00AM-2:00PM pay: 18-19/h Benefits 401(k) Dental insurance Health insurance Paid time off Parental leave Tuition reimbursement Vision insurance

Full-time Description The administrative assistant enhances administrative effectiveness by providing clerical support to the Retirement Manager and HR Department. The Administrative Assistant provides professional administrative support services, contributing to the team effort by accomplishing related results as needed. The Diocese of Orlando four core values lay the foundation for the work performed by employees: Authenticity: Conviction that God has called us to reflect exteriorly our inner life of faith in our daily living Respect: Affirming each person's God-given dignity and uniqueness. Courage: Inspired by this gift of the Holy Spirit, we proclaim and live the Word of God fearlessly and devotedly. Commitment: Individually and collectively, we are steadfast to the team and its purpose. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties and functions, as outlined herein, is intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; Maintains and organizes paper and electronic files in accordance with Diocesan policy. Provides excellent customer service and assistance; Completes requests by answering or referring inquiries via the telephone; refers calls to appropriate person, entity, or outside agencies; Maintains employee confidence and protects operations by keeping human resource information confidential; Prepares reports by collecting information; Provides lunch relief to Chancery receptionist, as needed; Performs scanning and filing of confidential documents; shreds as required; Maintains and enters data into IPAS, HRIS, and other systems. Explains and communicates retirement process to employees; Processes weekly deposits; Supports the monthly preparation of actuarial data; Updates employment data spreadsheets; Prepares and distributes retirement packets; Produces and communicates results of benefits reports; Contributes to team effort by accomplishing related results as needed; Performs all other duties as assigned. Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. CATHOLIC FAITH Requires an appreciation and respect for the Catholic Church and its teachings. Employees must conduct themselves in a manner that is consistent with and supportive of the mission and purpose of the Church. Their public behavior must not violate the faith, morals or laws of the Church or the policies of the Diocese. EDUCATION AND EXPERIENCE Associate's degree in business, accounting or finance and three to five years of relevant experience. Proficient in Microsoft Office, especially Word, Excel, and Outlook. One to two years' experience with databases. Bilingual in Spanish and English preferred. Must possess excellent writing skills and the ability to maintain confidentiality. OTHER SKILLS AND ABILITIES Highly organized and propensity for detailed work. Excellent analytical skills and problem-solving capacity. Ability to effectively prioritize tasks and time demands. Ability to maintain high level of confidentiality. Good written and oral communication skills. LANGUAGE/COMMUNICATION SKILLS Ability to read and analyze routine correspondence and compose appropriate responses. Must have excellent command of the English language. Ability to record and compose minutes. Ability to respond to common inquiries from diocesan entities, parishioners, or members of the business community. Confidentiality is essential. MATHEMATICAL SKILLS Ability to apply basic mathematical concepts such as adding, dividing, and multiplying. WORKING CONDITIONS The working hours of this position are not limited to an 8-hour day. This person will need to be available in the evening and weekends, as needed. Must be willing to work in conditions of stress and function well under pressure. PHYSICAL REQUIREMENTS Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. The ability to sit and stand for long periods of time. Must be able to reach, grasp, feel, and see up close and from afar. Must be able to use basic office computer hardware and peripherals, with or without reasonable accommodation. Must be able to communicate verbally and in written form. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements are subject to possible modifications to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the abilities and aptitudes to perform each duty proficiently. Requirements are representative of the minimum level of knowledge, skills, and ability.

Job Description Wilson Elser is a leading defense litigation law firm with more than 1300 attorneys in 43 offices throughout the United States. Founded in 1978, we rank among the top 100 law firms identified by The American Lawyer and 36 in the National Law Journal's survey of the nation's largest law firms. We're also Mansfield Certified Plus. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administrative Assistant position in our Orlando Office. The Position Qualifications Minimum of 1 year experience in a law firm setting Good working knowledge of legal documents Prior experience with law office processes; in the area of litigation is a plus Must have data entry and typing skills with proficiency in Microsoft Office (Word, Outlook, Excel) and Kofax PDF or similar program Ability to work in a team-based setting to support paralegals, legal secretaries and attorneys Excellent organization, attention to detail, strong written and verbal communication skills Must be highly dependable and able to work well in a team environment. Ability to E-file in State and Federal Courts; is a plus Notary Public license a plus Responsibilities Answer main telephone line Prepare Client Vendor Invoices for Payment Send Legal Service Invoices to Client Light Bookkeeping Create and maintain case and mail lists Log and track all faxes and overnight deliveries Save items to document managing system in a cohesive manner; experience with iManage a plus Calendar items Prepare form and simple letters Copy and compile documents, CDs and flash drives Download document productions from external links Greet and screen guests Maintain a neat and professional reception and conference room areas Coordinate all conference room schedules Additional tasks as requested Why Should You Apply? Benefits: Outstanding benefits package, including 401k match and generous PTO plan Career Growth: Ample opportunities for professional development and advancement Employee Perks: Access to corporate discount plans and other benefits Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com. Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here. California Residents may review our CCPA notice for applicants and employees here. #ZR

An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: * Marriott Employee Discounts Worldwide * Medical, Dental, Vision Insurance * Company-Sponsored Life Insurance * Short & Long-Term Disability Insurance * Tuition Reimbursement Program * 401(K) with Discretionary Company Matching Contributions * Employee Assistance Program Responsibilities JOB SUMMARY The Executive Administrative Assistant provides support to the General Manager and Group Sales and Catering managers that includes proactively communicating, responding to questions and requests, solving problems, providing information, and maintaining and organizing data in order to build relationships and enhance the total guest experience. CORE RESPONSIBILITIES As with any new position, the tasks and responsibilities may differ initially as the role develops. The ultimate responsibility will require the incumbent to stay on top of the needs of the General Manager and Group and Catering Sales Managers. Administrative duties for General Manager * Makes telephone calls to specified individuals as requested by the General Manager. * Greets all individuals arriving at executive offices courteously and assists with their needs. * Documents and maintains appointment calendar for General Manager. * Establishes and maintains filing procedures. * Purge Sales and Catering files * Maintains complete knowledge and complies with all hotel and department policies and procedures. * Accesses all functions of computer according to specifications. * Sets up work station with necessary supplies and resource materials; maintain cleanliness * Completes supply requisitions and submits to General Manager; stocks office supplies upon receipt. * Answers telephone within 3 rings, using correct salutations and telephone etiquette. * Record messages legibly and completely. * Maintains confidentiality and security of specified hotel information, correspondence, reports, and files. * Documents pertinent information according to hotel standards and procedures. * US Mail Processing * Incoming sorting/distribution/outgoing * Shipping of Guests Packages * Process requests for overnight mail and other delivery/messenger services. * Prepares and sends correspondence as required by General Manager; receives and distributes correspondence to appropriate personnel. Marketing Community Manager support * Social media community managers * Posting on Facebook * Receive and distribute on-property marketing collateral - digital screens promos, promotional materials, check presenters, tabletop signage, point of sales materials for gift cards, CDs, etc. * Create Marketing Sysaids to support GM/Property needs * Distribute local media alerts to identified local media outlets * Coordination of printed materials to include business cards, in-room printed materials, and brochures * Maintain vanity website and Marriott website calendar of events. * Kessler Exchange Administrator for property * Location Home Page Administrator * Property Calendar Guest Experiences * Compile and distribute daily comments * Standing Ovation Recognition for Guest correspondence * Escalated Guest Correspondence * Marriott Customer Care Follow Up * Forwards all guest comment cards to the General Manager; prepare response letters as requested and process according to procedures. Follow up where required. * Maintains knowledge of all hotel services/features and hours of operation. * Maintains complete knowledge in the use of all office equipment, computer, and manual systems. * Makes photocopies and processes as specified. * Type correspondence, memos, and reports as assigned according to hotel standards. * Attends designated meetings, takes minutes, transcribe, and distributes. * Promotes positive relations with owners, guests, and employees. * Prepares General Manager's requests for complimentary room reservations and distribute according to hotel procedures. * Completes and distributes amenity request forms; follow up on any changes. Administrative Support to Sales and Catering * Run Daily Event Agenda for following day's events * Create Reader Board for following day's events * Create door cards for the following day's events * Run Guarantee Reports (groups arriving within 72 hours) * Act as email/phone lead catcher and forward to appropriate sales manager * Run daily Change Log report * Revised and Pop-up Event orders (as needed) * Update Event Order binder * Route to departments per distribution list * Process VIP Sales amenities * Create and print Private Dining menu cards and Place Cards * Organizes and maintains Sales and Catering filing system * Process Sales and Catering turnovers * Drafts Group Catering contracts * Create folders for the new group and social definite bookings * Provides pop-up site visits in the absence of Sales and Catering managers * In-House Meetings * Reserve space in CI/TY or Delphi * Create Event Order; send to requesting department for approval and signature * Run Event Order packet * Route to departments per distribution list * Place full packet in Event Order binder * Create Resume Packet and Cover Sheet * Print packets and distribute and distribute at weekly resume meeting * Print/Restock wedding packets and sales kits and collateral for Sales and Catering Sales Manager * Update catering menus as needed in CI Qualifications KEY PARTNERSHIPS * DOSC * Group and Catering Sales Managers * Events Service Manager KNOWLEDGE, SKILLS, AND ABILITIES * Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. * Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. * Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments. * Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. * Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. * Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. * Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. * Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. * Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. * Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources. * Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. * Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values. * Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. * Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. * Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. * Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. * Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. * Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. * Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. * Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. * Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. * Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. * Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. * Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. * Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. SUPERVISORY RESPONSIBILITIES * None WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. * Must be comfortable working in a shared space, with constant noise, without the use of a private office. * Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice. MINIMUM QUALIFICATIONS * Hospitality or related industry experience - required * HOA Experience - required (Beaver Creek Lodge property only) The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Posted Min Pay Rate Posted Max Pay Rate

An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection's captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we are committed to our Grand Performers learning, development, and well-being. We believe people want to be inspired! Grand Performers in qualifying roles may enjoy a range of benefits, including: Marriott Employee Discounts Worldwide Medical, Dental, Vision Insurance Company-Sponsored Life Insurance Short & Long-Term Disability Insurance Tuition Reimbursement Program 401(K) with Discretionary Company Matching Contributions Employee Assistance Program JOB SUMMARY The Executive Administrative Assistant provides support to the General Manager and Group Sales and Catering managers that includes proactively communicating, responding to questions and requests, solving problems, providing information, and maintaining and organizing data in order to build relationships and enhance the total guest experience. CORE RESPONSIBILITIES As with any new position, the tasks and responsibilities may differ initially as the role develops. The ultimate responsibility will require the incumbent to stay on top of the needs of the General Manager and Group and Catering Sales Managers. Administrative duties for General Manager Makes telephone calls to specified individuals as requested by the General Manager. Greets all individuals arriving at executive offices courteously and assists with their needs. Documents and maintains appointment calendar for General Manager. Establishes and maintains filing procedures. Purge Sales and Catering files Maintains complete knowledge and complies with all hotel and department policies and procedures. Accesses all functions of computer according to specifications. Sets up work station with necessary supplies and resource materials; maintain cleanliness Completes supply requisitions and submits to General Manager; stocks office supplies upon receipt. Answers telephone within 3 rings, using correct salutations and telephone etiquette. Record messages legibly and completely. Maintains confidentiality and security of specified hotel information, correspondence, reports, and files. Documents pertinent information according to hotel standards and procedures. US Mail Processing Incoming sorting/distribution/outgoing Shipping of Guests Packages Process requests for overnight mail and other delivery/messenger services. Prepares and sends correspondence as required by General Manager; receives and distributes correspondence to appropriate personnel. Marketing Community Manager support Social media community managers Posting on Facebook Receive and distribute on-property marketing collateral - digital screens promos, promotional materials, check presenters, tabletop signage, point of sales materials for gift cards, CDs, etc. Create Marketing Sysaids to support GM/Property needs Distribute local media alerts to identified local media outlets Coordination of printed materials to include business cards, in-room printed materials, and brochures Maintain vanity website and Marriott website calendar of events. Kessler Exchange Administrator for property Location Home Page Administrator Property Calendar Guest Experiences Compile and distribute daily comments Standing Ovation Recognition for Guest correspondence Escalated Guest Correspondence Marriott Customer Care Follow Up Forwards all guest comment cards to the General Manager; prepare response letters as requested and process according to procedures. Follow up where required. Maintains knowledge of all hotel services/features and hours of operation. Maintains complete knowledge in the use of all office equipment, computer, and manual systems. Makes photocopies and processes as specified. Type correspondence, memos, and reports as assigned according to hotel standards. Attends designated meetings, takes minutes, transcribe, and distributes. Promotes positive relations with owners, guests, and employees. Prepares General Manager's requests for complimentary room reservations and distribute according to hotel procedures. Completes and distributes amenity request forms; follow up on any changes. Administrative Support to Sales and Catering Run Daily Event Agenda for following day's events Create Reader Board for following day's events Create door cards for the following day's events Run Guarantee Reports (groups arriving within 72 hours) Act as email/phone lead catcher and forward to appropriate sales manager Run daily Change Log report Revised and Pop-up Event orders (as needed) Update Event Order binder Route to departments per distribution list Process VIP Sales amenities Create and print Private Dining menu cards and Place Cards Organizes and maintains Sales and Catering filing system Process Sales and Catering turnovers Drafts Group Catering contracts Create folders for the new group and social definite bookings Provides pop-up site visits in the absence of Sales and Catering managers In-House Meetings Reserve space in CI/TY or Delphi Create Event Order; send to requesting department for approval and signature Run Event Order packet Route to departments per distribution list Place full packet in Event Order binder Create Resume Packet and Cover Sheet Print packets and distribute and distribute at weekly resume meeting Print/Restock wedding packets and sales kits and collateral for Sales and Catering Sales Manager Update catering menus as needed in CI KEY PARTNERSHIPS DOSC Group and Catering Sales Managers Events Service Manager KNOWLEDGE, SKILLS, AND ABILITIES Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics. Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things. Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings. Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information. Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness. Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources. Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce. Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethics; Upholds organizational values. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity. Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions. Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals. Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans. Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality. Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly. Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly. Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan. Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed. Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention. SUPERVISORY RESPONSIBILITIES None WORK ENVIRONMENT The work environment/conditions described herein are representative of those that an incumbent may experience. Must be comfortable working in a shared space, with constant noise, without the use of a private office. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice. MINIMUM QUALIFICATIONS Hospitality or related industry experience - required HOA Experience - required (Beaver Creek Lodge property only) The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Wiginton Fire Systems is seeking a Premier Account Administrative Assistant at our Corporate office. Wiginton Fire Systems proudly stands as a 100% employee-owned company within the fire protection industry, steadfast in our commitment to delivering top-tier solutions to our valued clients. We are actively seeking a dedicated and detail-oriented individual to join our esteemed team in the role of Premier Account Administrative Assistant. Our ideal candidate is genuinely eager to learn and grow with us. With over 50 years of awesome history, we're more than just a workplace - we're building a legacy. If you're keen on being part of our ongoing success story and creating your meaningful career journey, then Wiginton Fire Systems is the perfect place for you. Come join us and let's shape the future of fire protection together with enthusiasm and purpose! To be considered for this position, candidates must have administrative experience in the construction industry. Those with administrative experience specifically in fire protection or the fire sprinkler trade will be regarded as highly qualified. While all applicants may apply, unqualified candidates may not be contacted. Position Summary The Premier Account Administrative Assistant provides professional administrative and operational support to the Vice President of Service and the Premier Account Customer Service Representative. This position plays a key role in monitoring and managing assigned Premier Accounts, assisting with communication, marketing efforts, financial reporting, and analysis. The role also supports branch Service and Inspection departments as well as Corporate Management to ensure accuracy, efficiency, and exceptional customer service. Key Responsibilities * Monitor and manage Premier Account billings received from branches, including reviewing invoices, uploading documents to customer platforms, and coordinating with branch Service and Inspection departments. * Manage and distribute information from the company's On-Call system; update on-call spreadsheets as needed. * Maintain and update monthly Premier Account inspection purchase orders within the enterprise software system. * Process and distribute incoming emails and requests from third-party systems such as Maximo, Ariba, Service Channel, and Facility Source. * Communicate updates from Premier Accounts to appropriate branch personnel, including new or closed store notices, invoice discrepancies, and overdue lists. * Set up new Service and Inspection customers within the company's ERP system. * Provide support to branches with service and inspection credits and assist with accounts receivable collections on past-due accounts as needed. * Support corporate phone coverage and other administrative duties as assigned. * Collaborate with internal departments to ensure seamless communication and consistent account management. Required Qualifications * High school diploma or equivalent required; associate degree preferred. * 2-5 years of experience in an administrative or customer support role, preferably in a service, construction, or corporate office environment. * Strong proficiency in Microsoft Office Suite (Excel, Outlook, Word, PowerPoint). * Excellent organizational, verbal, and written communication skills. * Strong attention to detail and ability to meet strict deadlines. * Capable of handling multiple tasks simultaneously in a fast-paced environment. * Demonstrated integrity, professionalism, and a proactive approach to problem-solving. * Ability to work independently and collaboratively within a team. Preferred Qualifications * Experience with Microsoft Dynamics GP or similar enterprise resource planning (ERP) software. * Familiarity with third-party client management systems such as Maximo, Ariba, Service Channel, or Facility Source. * Background in service industry operations, billing, or customer account management. Physical and Mental Demands * Primarily a sedentary role; requires consistent use of a computer and office equipment. * Requires ability to communicate clearly and maintain focus in a deadline-driven environment. * Must be able to remain mentally alert and organized during repetitive tasks. Benefits: * Own a Piece of the Pie: Become an employee-owner and share in the company's success. This isn't just a job; it's an opportunity to build long-term wealth and directly benefit from your contributions. * Secure Your Future: Plan for a comfortable retirement with our generous 401(k) plan, complete with company matching to help your savings grow faster. * Comprehensive Health & Well-being: Enjoy peace of mind with our top-tier health, dental, vision, and life insurance coverage. We've got you covered so you can focus on what matters most. * Protection When You Need It Most: Protect your income with short-term and long-term disability insurance, which provides a safety net in case of unexpected events. * Take Control of Your Healthcare: Manage your healthcare expenses wisely with our flexible spending account, allowing you to use pre-tax dollars for eligible medical costs. * Recharge and Pursue Your Passions: Enjoy generous paid time off to relax, explore your interests, and maintain a healthy work-life balance. We value your time and want you to be your best inside and outside of work. * Get Rewarded for Your Well-being: Prioritize your health and get rewarded for it! Our Wellness Rewards program offers incentives for healthy habits, making it easier and more rewarding to live a healthy lifestyle.

The Admissions Assistant (Non Nurse) facilitates and supports the admission process in accordance with all applicable laws, regulations, and Life Care standards. Education, Experience, and Licensure Requirements High school graduate or equivalent Prior healthcare experience preferred Specific Job Requirements Possess the ability to make independent decisions when circumstances warrant such action Knowledgeable of practices and procedures as well as the laws, regulations, and guidelines governing functions in the post acute care facility Implement and interpret the programs, goals, objectives, policies, and procedures of the department Perform proficiently in all competency areas including but not limited to: patient rights, and safety and sanitation Maintains professional working relationships with all associates, vendors, etc. Maintains confidentiality of all proprietary and/or confidential information Understand and follow company policies including harassment and compliance procedures Displays integrity and professionalism by adhering to Life Care's Code of Conduct and completes mandatory Code of Conduct and other appropriate compliance training Essential Functions Gather and enter all necessary admission paperwork Provide assistance for patient and family at time of admission Assist with follow up visits and interviews with all new patients after admission Assist or solely provide facility tours to potential and newly admitted patients, families, and any visitors Exhibit excellent customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable, regular attendance Concentrate and use reasoning skills and good judgment Communicate and function productively on an interdisciplinary team Sit, stand, bend, lift, push, pull, stoop, walk, reach, and move intermittently during working hours Read, write, speak, and understand the English language An Equal Opportunity Employer