Manager's assistant/administrative assistant jobs in Rhode Island

/PURPOSE: The Senior Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. 3-5 years of Administrative / Office experience required. Minimum of 2-3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and /or move up to 30 pounds. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading. EQUAL OPPORTUNITY EMPLOYER: Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range $28.85 - $30.29 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

ACS is looking for an Administrative Assistant to perform a variety of administrative and clerical services remotely and onsite. Duties of the Administrative Assistant include: Greets guests and maintains professional conduct throughout the office Maintains data and documents, including development support, handling and storage, and required technical data and document delivery. Answer and direct phone calls Plan meetings and take detailed messages Write and distribute official email (unclassified), correspondence memos, letters, and forms Assist in the preparation of regularly scheduled reports Develop and maintain a filing system Update and maintain office policies and procedures Order office supplies and research new deals and supplier Book travel arrangements Submit and reconcile purchase requests Provide general support to visitors Act as the point of contact for internal and external contacts Liaise with senior officers to handle requests and queries Skills Proven experience as an administrative assistant or office admin assistant Knowledge of Navy administrative systems and procedures Must have high level of interpersonal and problem solving skills to handle sensitive and confidential situations. Position continually requires demonstrated poise and tact. Working knowledge of Microsoft Office Suite, with a focus on outlook and Excel Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task Learn more about this position at www.ac-staffing.com

The Executive Assistant to the Chief Medical Officer (CMO) provides high-level administrative support to the CMO and plays a key role in the coordination of activities within the Medical Staff Office. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. The Executive Assistant will act as a liaison between the CMO, hospital leadership, physicians, and other internal and external stakeholders, while also supporting medical staff governance, credentialing processes, and compliance requirements. Duties and Responsibilities: Executive Support to the CMO * Manage the CMOs calendar, schedule meetings, and coordinate travel and conference logistics. * Prepare correspondence, presentations, reports, and other documents on behalf of the CMO. * Support the CMO in maintaining effective communication with executives, board members, and physician leadership. * Monitor and prioritize incoming requests, ensuring timely follow-up and resolution. * Handle confidential and sensitive information with the highest degree of professionalism. Medical Staff Office Responsibilities * Support Medical Staff leadership in scheduling, preparing agendas, and documenting minutes. * Assist with the credentialing and re-credentialing process by coordinating paperwork, verifying information, and ensuring timely completion of files. * Maintain accurate records, databases, and rosters for the medical staff. * Ensure compliance with hospital bylaws, Joint Commission standards, and regulatory requirements related to medical staff operations. * Act as a point of contact for physicians and advanced practice providers regarding medical staff processes, policies, and communications. Requirements: * Associates Degree or equivalent experience. * Minimum of 35 years of administrative experience supporting senior leadership, preferably in a healthcare or hospital setting. * Knowledge of medical staff governance, credentialing, and healthcare regulatory requirements strongly preferred. * Excellent communication, interpersonal, and organizational skills. * Ability to work independently, exercise sound judgment, and prioritize competing tasks. * Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with database systems. * Strong attention to detail and commitment to confidentiality. Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, and our Wellness Center, are trusted organizations fueling the latest advances in medical research, attracting top specialty-trained doctors, and honing renowned services and innovative programs to engage in the important discussions people need to have about their health. Americans with Disability Act Statement: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis. EEOC Statement: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Ethics Statement: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values. Note: This is a temporary to possible permanent position

Falvey Insurance Group is one of the largest Marine Insurance MGAs in the country and was founded on the pillars of Technology and Operational Excellence. The Senior Administrative Assistant provides comprehensive administrative support to multiple executives, managing confidential communications, coordinating schedules, arranging travel, and assisting with various operational projects. This role is critical to enabling executives to focus on strategic decision-making while ensuring seamless communication within the company and with external contacts. Position Functions Executive Support Manage multiple calendars and coordinate complex scheduling across four executives Plan, schedule, and coordinate meetings, including agendas, follow-ups, and logistical support. Oversee executive travel arrangements, including flights, accommodations, and itineraries. Manage email and phone correspondence, ensuring timely responses and prioritization. Prepare, coordinate, and distribute reports and presentations. Monitor and track executive goals, ensuring alignment with company objectives Team Support Provide backup support to other members of the Executive Administration team as needed. Assist with special projects and tasks as assigned by executives and/ or Supervisor. Qualifications & Skills Minimum of 3 years of executive administrative experience preferred; college degree a plus. Exceptional organizational, time management, and multitasking skills. Strong verbal, written, and proofreading abilities Excellent analytical and problem-solving skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Adobe, and general computer applications. Ability to exercise discretion, independent judgement, and maintain confidentiality. Adaptable and eager to learn new systems and processes in a fast-paced environment. Supervisory Responsibilities None Equipment Used Standard Office Equipment Hours of Operation and Working Conditions This position's work hours are Monday through Friday 9am to 5pm, in a business-casual office environment. We currently operate in a hybrid capacity with 3 days in the office, Wednesday and Thursday are required and 2 days at home. This position requires occasional flexibility for working additional hours to accomplish project objectives. Occasional business travel may be required.

Status & Special Application Instructions Posting Number NC00770 Benefits Eligible? Yes Section Administration & Finance Number of Positions Available 1 Anticipated Start Date or Semester Posting Date 08/07/2025 Position Status Continuing Union Status PSA End of Temporary or Limited Position Priority given to applicants who apply by Closing Date Open Until Filled Yes Special Instructions/Information for Applicants Posting Details Classification Information Salary Grade / Rank 10NC Proposed Starting Salary Range 57156 Benefits Full-time employees enjoy an array of benefits including: * Health and Wellness - Medical, Dental & Vision * Wellness Incentives and Rewards * Paid time Off - Vacation, Sick & Holiday * Retirement Benefits * Disability and Insurance Benefits * Education Benefits - Tuition waivers for RIC, CCRI & URI For a complete listing, visit Employee Benefits. FLSA Exempt Branch of Service Non Classified AA / ADA Statement As an Affirmative Action/Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application. Position Information Position Title Assistant Administrator, Identity and Access Management (Information Security) Career Ladder Eligible? No Career Ladder Path n/a Department Name Information Security Full Time / Part Time Full-time Scheduled Work Week / Hours / Area Monday - Friday 8:30am - 4:30pm (May involve evening and/or weekend work as required) Academic or Calendar Year Calendar Number of Employees Supervised 0 Position Overview Within Information Technology Services (ITS) the Systems Operations team is responsible maintaining and operating the on-premise data centers and the multi-cloud virtual data center and collaboration infrastructures. Rhode Island College is a regional comprehensive public college that serves approximately 6,400 undergraduate, graduate and doctoral students through its five schools: the Faculty of Arts and Sciences, the Feinstein School of Education and Human Development, the School of Business, the School of Nursing and the School of Social Work. Established in 1854, we are Rhode Island's first public institution of higher education. The college is located on a beautiful 180-acre suburban campus in the vibrant city of Providence, and has satellite locations at the Rhode Island Nursing Education Center in Providence's Innovation District and the Rhode Island College Workforce Development Hub in Central Falls, RI. We are known throughout the Northeast for high-quality academic programs, small class sizes, personalized, hands-on learning experiences, world-class faculty, and high value compared to other four-year institutions.' Primary Purpose Responsible for assisting in administering and maintaining college identity and access control systems in support of the college information security program. Essential Duties * Assist in managing and maintaining the authorized access of employees and students to systems and information sources as part of a consistent (privileged) identity lifecycle management. * Assist in managing and maintaining systems that constitute the college's identity management platform. * Participate in the development of standard operating procedures related to access control and identity management. * Monitor security events and alerts generated by security systems and the Security Operations Center (SOC). * Maintain and troubleshoot scripts for managing identity data, identity provisioning and de-provisioning, and importing and exporting identity data between systems. * Troubleshoot and resolve identity and authentication issues. * Assist with the analysis and audits of existing access control systems and operating procedures to maintain and improve security systems and practices. * Assist with maintaining reports for identity management systems and related systems. * Maintains documentation for the existing access control systems. * Assist in projects and systems including researching and recommending new identity and access management systems. * Function independently or as a member of an information technology team as assigned. * Participate in committees, working groups, councils, etc. in support of information technology initiatives. * Train and supervise student employees as assigned and assist in evaluating training needs. * Maintain an active commitment to professional development. Occasional Duties * Perform other related duties as required or as assigned by the Director, Information Security. * Provide related administrative functions and help desk support; as required, work, non-standard shifts, and provide on-call, telephonic or pager support. * As part of training, perform functions normally assigned to unit and project although to a lesser degree. Required Skills, Knowledge, and Abilities * Demonstrated competence with information technology; personal computer hardware, software and peripherals, and the use of information technology to support organizational objectives. * Demonstrated strong organizational, interpersonal, verbal, and written communication skills. * Demonstrated proficiency in scripting languages (for example: PowerShell and Python). * Demonstrated familiarity with directory services like Active Directory, and identity federation protocols (SAML, OAuth, OpenID Connect). * A solid grasp of cybersecurity principles and best practices. * Ability to work effectively with faculty, administrators, students, and colleagues. * Availability for emergency call-in. Required Qualifications * Bachelor's degree * One or more years of experience in administrating and maintaining identity and access control systems in an Active Directory-based infrastructure. Preferred Qualifications * Bachelor's degree in information security, or closely related field. * Familiarity with IAM solutions from vendors like Microsoft Entra ID, Okta, SailPoint, and Fischer Identity. * Experience with Multi-Factor Authentication systems such as Microsoft Entra ID. * Experience with access control systems like Varonis DatAdvantage, DSX (door access). Environmental Conditions * The position is not exposed to known adverse environmental conditions. * Involves working outside regular hours in cases of emergency and scheduled maintenance.

Job Description A family-owned and privately held property management company, First Realty Management, has more than 70 years of experience with the industry knowledge to match. We combine the resources of a large company with the personal touch and attention to detail of a small, local firm. At the core of it all, our talented employees are what make us stand out above the rest. While we perform as a top-tier property management company, we strongly emphasize our close-knit, family-owned foundation. Professional growth is encouraged through a commitment to educational advancement and opportunities to learn from industry thought leaders. We create a sought-after community atmosphere by recognizing and celebrating those who go above and beyond. And above all else - we always put our team members first. A full-time position is available for a Leasing/Management Assistant reporting to the Property Manager in Providence. This individual will be the first point of contact for all site management staff and residents. The ideal candidate will have excellent customer service, communication, and marketing skills. Provides superior customer service to residents by assisting them with site services such as but not limited to: Parking assignments and parking issues. Assisting with move-ins, getting keys, and prepping other materials needed. Responsibilities include telephone reception, initiating work orders, filing, correspondence, etc. They will also assist in the coordination of rental activities and address residents' general concerns. Provides superior customer service by: Answering telephones, directing incoming calls appropriately, taking messages, and assisting callers whenever possible. Greeting and assisting all visitors to the management office. Taking maintenance service requests and following up with maintenance staff to ensure completion when necessary. Taking resident complaints and handling matters according to guidelines established by a property manager. Supports the site management office in an administrative capacity by : Maintaining resident files, lists, and other resident-related data. Collecting and processing rent checks and preparing rent receivables reports. Preparing memos, letters, reports, and other documents. Completing guest cards. Scheduling various services and inspections relating to buildings and apartments; Coordinating and communicating with residents when applicable. Ensures the efficient operation of the management office by: Ordering office supplies, maintaining postage machines, and arranging office equipment repairs. Working with other staff members to ensure the management office maintains a professional appearance and environment. Assuming additional responsibilities and assisting co-workers when necessary. Other Job Functions: Assists with the processing of rental applications. Helps to facilitate resident activities and parties. Other duties as assigned. Requirements: Excellent resident relations, customer service, and telephone skills. General Office Skills. Good communication skills, both verbal and written. Strong organizational skills and attention to detail. Abilities: Ability to work on simultaneous tasks calmly and effectively. Interest and ability to interact with other people effectively. Interest and ability to learn. Knowledge of: Microsoft Word and Excel. Business English and letter format. Experience: Prior work experience in an office environment. Will be required to cover the Management Office in the Property Manager's absence. This position requires strong resident relations, along with the ability to work effectively with a wide variety of individuals. Strong knowledge of computer applications such as Word, Excel, etc. is essential. Must be able to organize priorities effectively and have excellent attention to detail. The ability to multi-task is essential. The schedule is Monday - Friday, 9 a.m. - 5 p.m. Benefits: Sign-on bonus. Paid Vacation, Holidays, PTO/Personal leave. 401(k) plan. Health, Vision, and Dental Insurance. Life Insurance, Short- & Long-Term Disability. Flex spending accounts & Transportation expense accounts. Opportunity for professional growth and development. An EOE/ Veterans/Disabled Employer: If you need an accommodation to apply due to a disability or protected veteran status, please contact HR at ************ ext. 3772

SUMMARY: Under general supervision, performs a variety of clerical, secretarial, and receptionist duties in support of department needs. Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another. In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include: Instill Trust and Value Differences Patient and Community Focus and Collaborate RESPONSIBILITIES: Complies with hospital and department policies and procedures, including protecting the confidentiality of patient information. Performs secretarial/receptionist duties including typing, word processing, filing, answering phones, taking messages, and conveying information and messages. Provides general office support, including ordering supplies, photocopying materials for distribution, faxes, maintains adequate supply of forms, etc. Maintains quality assurance, safety, environmental and infection control in accordance with established hospital department policies, procedures and objectives. Performs other related duties as required. MINIMUM QUALIFICATIONS: BASIC KNOWLEDGE: Equivalent to a high school diploma. EXPERIENCE: Two years of secretarial experience in a medical setting, medical terminology, and computer skills required. Ability to work and communicate with a variety of individuals. WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS: Normal office environnent. Requires standing, bending, and sitting. Sufficient visual acuity and manual dexterity to use computer keyboard and other common office equipment. SUPERVISORY RESPONSIBILITY: None. Pay Range: $17.77-$29.31 EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: The Miriam Hospital - 164 Summit Ave Providence, Rhode Island 02906 Work Type: Monday -Friday 24 hrs 8hr shifts Work Shift: Day Daily Hours: 8 hours Driving Required: No

Be part of an amazing story. Macy's is more than just a store. We're a story. One that's captured the hearts and minds of America for more than 160 years. A story about innovations and traditions…about inspiring stores and irresistible products…about the excitement of the Macy's 4th of July Fireworks, and the wonder of the Thanksgiving Day Parade. We've been part of memorable moments and milestones for countless customers and colleagues. Those stories are part of what makes this such a special place to work. Job Overview The AST's primary responsibilities are to organize the Store Management Office, execute operational administrative functions, oversee scheduling maintenance, balance the vault and other cash functions daily, distribute reports from My Macy's Portal to management team, facilitate the screening/hiring process, handle HR functions, and act as the HR liaison for store employees. Performs other duties as assigned. What we can offer you Join a team where work is as rewarding as it is fun! We offer a dynamic, inclusive environment with competitive pay and benefits. Enjoy comprehensive health and wellness coverage and a 401(k) match to invest in your future. Prioritize your well-being with paid time off and eight paid holidays. Grow your career with continuous learning and leadership development. Plus, build community by joining one of our Colleague Resource Groups and make a difference through our volunteer opportunities. Some additional benefits we offer include: Merchandise discounts Performance-based incentives Annual merit review Employee Assistance Program with mental health counseling and legal/financial advice Access the full menu of benefits offerings here. What you will do Coordinate distribution of all incoming communications (including faxes, e-mails, memos, letters, newsletters, and phone calls) whether from customers, employees, management, or the general public Maintain a professional attitude with sincerity and enthusiasm reflecting Macy's commitment to our customer Coordinate all functions of the hiring process including prescreening applicants, correspondence with applicants, and scheduling interviews with store management Input employment data in the Job Requisition System and handle all new hire paperwork, orientation, and training sessions Balance vault and store checkbook and perform other cash functions on a daily basis Act as MST liaison and train colleagues on how to call in repairs Complete weekly store newsletter, maintain store bulletin board program, and organize store recognition allies Regular, dependable attendance and punctuality Foster an environment of acceptance and respect that strengthens relationships, and ensures authentic connections with colleagues, customers, and communities Who you are High School Diploma or equivalent required. 1-2 years related experience. Strong interpersonal skills with proven ability to communicate and share information with diverse groups of customers and peers. Resourceful and able to adapt quickly to changing priorities. Resourceful self-starter, works well independently as well as part of a team, and able to adapt quickly to changing priorities. Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or holidays. Essential Physical Requirements Requires prolonged periods of standing/walking around the store or department. Requires prolonged periods of sitting and constant communication with customers and colleagues. Requires working with multiple computer screens and programs simultaneously for extended periods of time. Occasionally required to move/reach, stoop, kneel and crouch. Frequently lift/move up to 10lbs. About Us This is a great time to join Macy's! Whether you're helping a customer find the perfect gift, streamlining operations in one of our distribution centers, enhancing our online shopping experience, buying in-style and on-trend merchandise to outfit our customers, or designing a balloon for the Thanksgiving Day Parade, we offer unique opportunities to be part of some of the most memorable moments in people's lives. Join us and help write the next chapter in our story - Apply Today! This is not all-inclusive and may not apply to colleagues covered by a collective bargaining agreement. Macy's Inc. reserves the right to amend this job description at any time. Macy's Inc. is an Equal Opportunity Employer, committed to a diverse and inclusive work environment. STORES00

**Thales** is hiring a **Clerical Aministrative Auditor.** **This 100% on-site at North Kingstown, Ri** **Pay rate: 18.19 USD per hour** **Work schedule:** Mon to Fri, 11:00 a.m. to 7:00 p.m. **Key Responsibilities** + Audit jobs across Data Card, Hand Fulfillment, and Auto Inserting departments- Input audit data using JAAMS and job tracking systems- Report non-conformances and escalate recurring issues to QA Manager- Support inspection and segregation of non-conforming products on the production floor- Validate new products and portfolios- Uphold company values and foster positive team collaboration- Flexible to work nights/weekends for major projects- Detail-oriented, quality-focused, and able to work independen **Education and/or Experience:** + H.S. Diploma / GED required with experience working in a manufacturing and/or production environment. Bachelor's degree _preferred._ + Basic analytical, numerical, and reasoning abilities. Well-developed interpersonal skills. Ability to get along with diverse personalities. Tactful and mature. Ability to work independently and self-directed. + Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. + Ability to write routine reports and correspondence. + Excellent people skills, attention to detail. Excellent communication skills, written and verbal skills required. + **Ability to read/write/speak English is required.** As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (********************************************************************* for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community. Find what's next with Kelly . As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined. About Kelly Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Job DescriptionReception / Registration (Full Time) Provide receptionist and registration specialist duties and perform clerical duties as assigned. In this highly visible role, the receptionist will be interacting with clients, families, and health care providers in a friendly, welcomin,g and helpful manner. The receptionist will possess excellent communication and interpersonal skills. Reception staff are required to provide a high level of customer service, quality care for all clients, visitors & other providers. QUALIFICATIONS:High school graduate or equivalent. Ability to multitask and be detail-oriented. Ability to maintain confidentiality at all times. Ability to maintain a flexible schedule to address coverage issues that may arise. Ability to work well with people. Ability to sit for an extended period of time. Ability to present and maintain a professional demeanor. Must have reliable transportation to flex between Woonsocket outpatient locations. PRIMARY FUNCTIONS:Maintain a warm, welcoming, and professional atmosphere in the reception area. Mail: handle all types of incoming/outgoing/interoffice, utilize the postage machine, and accept deliveries, notifying appropriate staff, driving to drop off mail at Woonsocket locations. Collect insurance and demographic information for clients. Verify insurance, demographics, and any other changes for every client encounter and update the electronic health record. Reminder calls for prescribers and clinicians. Support clinical staff with outreach calls, outreach letters, and notify clinical staff of all updates. Making sure all email work tasks have been completed and replied to. Maintain accuracy in collecting copayments at the time of service from clients/send up manual payment logs when full. Opening client charts/Intake & open access. Answer phones and direct the calls to the proper extension, distribute messages via phone or email. Check in visitors and direct or bring them to the appropriate location. Lock and unlock main doors at appropriate times/ maintain a clean waiting room. Registration of clients and scheduling appointments using appropriate agency procedures and service codes. Help with conducting fire drills and lockdown drills. Float between buildings as needed to cover receptionists for lunch, planned and/or unplanned absences. Clerical work, such as copying, scanning, filing, data entry, organizing office files, and keeping track of supplies. Assist with toxicology labs; Update client toxicology list from request of clinical staff, calling to schedule, and entering memos for all toxicology clients in the appropriate time frame when due, using correct diagnosis codes to prefill requisition, prepping and sealing toxicology labs to put in the pick-up location. WORKING CONDITIONS:Must be able to sit for long periods of time, minimal lifting, and extensive use of the telephone. BenefitsCommunity Care Alliance offers competitive salaries based on experience, skills, and performance, a comprehensive benefits package, and a great quality of work/life. Generous vacation, sick time, and holidays. Comprehensive medical and dental coverage, as well as voluntary vision and AFLAC supplemental coverage. 403b with matching after 6 months of employment. Flexible Spending (FSA) and Dependent Care (DCA) accounts. Agency-paid group life insurance; long-term disability. Tuition reimbursement and licensure/certification bonuses. Employee referral program, as well as bilingual skills premium. On-site or nearby parking available at most buildings; mileage reimbursement for client and business-related use of your personal vehicle. To apply for this opening,g please visit our website www. communitycareri. org and select "Careers" and then "Current Openings" to fill out an application and upload your cover letter and resume. About Us Community Care Alliance provides an array of services and supports that are linked together so people can access help for their unique situations. Our goal is to help all members of our community become healthier, more self-reliant and better informed to meet their economic, social and emotional challenges. Community Care Alliance is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, age, national origin, or disability. Military friendly employer!

Arden Engineering Constructors, LLC is a well-established company that has set the standards for exceptional quality, on-time service, and wrapped itself in friendly customer service. Arden has proven itself as a place to provide career opportunities for an individual to master their craft, earn competitive wages, and to make an impact in the lives of our employees, customers, and community. While working for us expect to work in an environment that is employee centric or in other words employee focused and most of all where your hard work is appreciated, recognized, and rewarded. The success of the company and your future is directly impacted by your daily contributions. If you are looking to be a part of something more than just a job - Make the move, apply today! Arden Engineering Constructors, LLC has been waiting for you! We are seeking a Safety Administrative Assistant to become an integral part of our team. The Safety Administrative Assistant must work collaboratively with internal administrative/office personnel, external stakeholders, and union tradespeople in supporting and coordinating assigned construction activities to meet both project and company objectives. Essential Duties: Ensure safety compliance is maintained with clients through 3rd party vetting agencies; ISNetworld, Avetta, DISA Compliance Monitoring, National Compliance Management Service, just to name a few. Assist with Fleet Management- procurement, disposal, repairs, and maintenance. Maintain Netradyne (Fleet dashcams and GPS tracking. Enterprise Vehicle Leasing dashboard and Drivers Schedule Obtain Certificates of Insurance from the Insurance Carrier to provide for clients/customers. Assist with Annual Vehicle Registration renewals (April) Maintain Personal Protective Equipment inventory: Safety Helmets, full & half face shields , 70e Arc Flash PPE, Headlamps Arc Flash Electrical Glove Rotation Scheduling of Professional RI Hospital Badge Training and OSHA 10-30 under the UL Pure Safety training portal SiteDocs maintenance (project creation and inactivation) update worker Licensing and certifications. Maintain Driver's Licenses on the Approved Drivers Schedule Assist in the daily office duties of the Safety Team Other duties as assigned Qualifications: High school diploma or equivalent; an associate's degree or higher is preferred. 2+ years of administrative experience, preferably in a safety or compliance-related role. Strong organizational and time management skills. Excellent written and verbal communication. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with safety regulations and reporting is a plus. Additional Information: Arden Building Companies is the holding company for Arden Engineering Constructors, Corporate Mechanical of New England, Earthwise Energy Technologies, MJ Daly, and Unique Metal Works. Our comprehensive skill sets encompass a wide range of services, including mechanical, electrical, and fire protection construction, as well as service, maintenance, and building automation. With our extensive experience and talented teams, we provide the utmost level of quality and solutions for the demands of today's complex building systems. We are New England's premier mechanical contractor. Arden Building Companies, LLC is an equal opportunity employer and does not discriminate based on race, color, gender identity, sexual orientation, national origin, age, disability, genetic information, religion, martial or partnership status, parental status, military service, or any legally protected characteristics. All our employees share the responsibility for supporting our policies for a harassment-free and drug-free workplace. All offers of employment are contingent upon a criminal background check, driving record, and a 5-panel drug screen, satisfactory to Arden Building Companies, LLC policies.

Company DescriptionAbercrombie & Fitch Co. is a global, digitally led omnichannel specialty retailer of apparel and accessories catering to kids through millennials with assortments curated for their specific lifestyle needs. The company operates a family of brands, including Abercrombie & Fitch, YPB, abercrombie kids, Hollister and Gilly Hicks, each sharing a commitment to offer products of enduring quality and exceptional comfort that support global customers on their journey to being and becoming who they are. Abercrombie & Fitch Co. operates over 750 stores under these brands across North America, Europe, Asia and the Middle East, as well as the e-commerce sites abercrombie.com, abercrombiekids.com, and hollisterco.com. At Abercrombie & Fitch Co., we lead with purpose and always put our people first. Job DescriptionThe Assistant Manager is a multi-faceted role that merges business strategy, operations, creativity, and people management. Strategically, assistant managers are responsible for driving sales results by analyzing the business and providing best-in-class customer service. They are responsible for overseeing daily store operations including opening and closing routines and driving efficiency in all store processes. Assistant managers leverage their creative expertise through floorset updates, styling recommendations and product knowledge. Assistant managers are also talent leaders, driving everything from recruiting and training to engagement and development. They are expected to show up, bringing their best selves every day. With a promote from within philosophy, our Assistant managers will build upon their initial foundation and have the opportunity to grow into the future leaders of our store's organization. What You'll Do Customer Experience Drives Sales OMNI Channel Fulfillment Store Presentation and Sales Floor Supervision Store & Stockroom Operations Staffing, Scheduling, and Payroll Management Training and Development Communication Asset Protection QualificationsWhat it Takes Bachelor's degree OR one year of supervisory experience in a customer-facing role Strong problem-solving skills Ability to show up in a fast-paced and challenging environment Team building skills Self-starter Strong interpersonal and communication skills Drive to achieve results Adaptability / Flexibility Multi-Tasking Fashion Interest & Knowledge Additional InformationWhat You'll Get As an Abercrombie & Fitch Co. (A&F Co.) associate, you'll be eligible to participate in a variety of benefit programs designed to fit you and your lifestyle. A&F is committed to providing simple, competitive, and comprehensive benefits that align with our Company's culture and values, but most importantly - with you! We also provide competitive incentives to reward the commitment our associates have for moving our global business forward: Quarterly Incentive Bonus Program Paid Time Off Paid Volunteer Day per Year, allowing you to give back to your community Merchandise Discount Medical, Dental and Vision Insurance Available Life and Disability Insurance Associate Assistance Program Paid Parental and Adoption Leave 401(K) Savings Plan with Company Match Training and Development Opportunities for Career Advancement, we believe in promoting from within A Global Team of People Who'll Celebrate you for Being YOU FOLLOW US ON INSTAGRAM @LIFEATANF Abercrombie & Fitch Co. is an Equal Opportunity employer.

This position is responsible for the ongoing maintenance of charity accounts assuring they are fully documented and accurately adjusted. **ESSENTIAL FUNCTIONS OF THE ROLE** Assures all charity approved accounts are fully documented to support adjustments Gathers data from Docudata application to support all charity requred adjustments. Creates worksheets for approved Charity accounts without a worksheet. Reviews charity report daily to assure all charity secondary, tertiary accounts are adjusted in a timely manner. Process incoming charity-related mail. Cross trains on duties of Charity Coordinator position. Maintains consistant communication with Financial Assistance Reps at each facility to assure account issues are resolved and adjustments are posted. **KEY SUCCESS FACTORS** **BENEFITS** Our competitive benefits package includes the following - Immediate eligibility for health and welfare benefits - 401(k) savings plan with dollar-for-dollar match up to 5% - Tuition Reimbursement - PTO accrual beginning Day 1 Note: Benefits may vary based upon position type and/or level **QUALIFICATIONS** - EDUCATION - H.S. Diploma/GED Equivalent - EXPERIENCE - 2 Years of Experience As a health care system committed to improving the health of those we serve, we are asking our employees to model the same behaviours that we promote to our patients. As of January 1, 2012, Baylor Scott & White Health no longer hires individuals who use nicotine products. We are an equal opportunity employer committed to ensuring a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

$24.00/hour $1,000 sign-on bonus Are you looking to make a difference and promote healthy and happy lives? Do you have a passion for working with individuals with disabilities and significant life challenges helping them to achieve their fullest potential? If so, consider joining us here at Seven Hills Rhode Island where our CORE VALUES include Respect & Kindness, Integrity, Teamwork, Innovation, and Service to Others. Behavior Specialist Assistants are responsible for providing direct support to individuals with unique behavioral and/or mental health challenges. In this role you will ensure the residents are living a safe, healthy, and fulfilled life. This position supports continued development of skills and abilities while respecting and celebrating the individuals' culture, talents, and contributions and following the Individual and Behavior Support Plan. The goal is to provide each member with a comfortable, safe home, keeping them closely connected to family members, friends, and their community. The Behavior Specialist Assistant is responsible for monitoring and collecting data. Benefits for Full-time employees: * Health and Dental Insurance: With generous company contribution * Generous Accrued Paid Vacation * Vacation Cash-Out Option * Paid Personal Days, Holidays and Sick Time * Enhanced Retirement Plan: With Employer match * Student Loan Assistance: Consolidation, counseling, & limited employer contribution * Tuition Assistance: Reimbursed or prepaid college coursework * Benefits are based on position and scheduled hours Responsibilities Behavior Specialist Assistant is responsible for the overall physical, psychological and emotional health and safety of the participants living in one of our residential homes in the community. Provides supports as written in the individual's support plan that may include personal care, physical lifting and therapeutic holds. Assists with an individual's environment such as cleaning, laundry, shopping, cooking, and budgeting. Provides assistance to the Behavior Specialist and Clinical Director in the development of teaching procedures for the implementation of each of the goals and objectives in the Individual Support Plan. Assists the Behavior Specialist in the analysis of data collected and development of graphic data presentations to determine teaching program effectiveness. Facilitates and monitors crisis intervention and prevention responses when indicated. Encourages the development of new relationships and contacts by assisting people to be active in their communities and home life. When applicable, follows clinical orders and ensures that medications and treatments are administered following proper medical procedures. Behavior Specialist Assistants are provided a paid New Employee Orientation and receive training on CPR/First Aid, Safety Care, Defensive Driving, and Medication Administration. Comprehensive program-specific training at the work site is also provided. You can also see an overview of the amazing work our organization does with this video: *************************** The mission of Seven Hills Foundation is to promote and encourage the empowerment of Qualifications Required Qualifications: * Bachelor's Degree in Psychology, Education or related field preferred * 4 years of experience in a related field can be substituted for education * Valid Driver's License & Good Driving Record. * Strong written and verbal communication skills. * Physical demands: sitting, pushing, pulling, carrying, grasping, speaking, listening, stooping, crouching, bending, standing, twisting, crawling, walking, and climbing. Requires a normal degree of flexibility; ability to walk, run or shuffle, kneel on one or two knees and then stand up; to utilize upper and lower body strength within weight restrictions; may be required to lift up to fifty (50) pounds or more with assistance. Preferred Qualifications: * Experience working with individuals with behavioral challenges. * Experience in the field of mental health and developmental disabilities. * Commitment to assisting people with varying disabilities to participate fully in their community and in their own lives. * Ability to work as a creative, engaged, dedicated member of your team.

Tasca Family Commitment Tasca Automotive Group was founded in 1943 by Bob Tasca, Sr. In 1953 Bob opened the original Tasca Ford in Bristol, Rhode Island. Just one year later this dealership was completely destroyed by Hurricane Carol. Bob relocated and ultimately opened up the new Tasca Ford at 777 Taunton Avenue in East Providence, Rhode Island. It was here that Bob and his team became the second largest Ford dealership in the world in the 1960's. This was also the birthplace of the Tasca Racing program and many historic muscle cars such as the Ford Cobra Jet, Tasca Street Boss, and Mystery race cars. Bob opened Tasca Lincoln Mercury in Seekonk, Massachusetts in 1972. TLM became the highest volume Lincoln Mercury dealership in the world in 1986, and repeated again in 1987 and 1988 while also winning the Ford President's Award for outstanding customer satisfaction. This fulfilled Bob's dream of saying "None Bigger, None Better." It was also at the Seekonk store that Bob launched the innovative Pre-Trade program, pioneering the concept of short term trade cycles and leasing. He was also joined in the business by his three sons, thus fulfilling another of his dreams to build a successful family business. In 2002 Bob opened his flagship dealership in Cranston, RI. Featuring Ford, Lincoln, Mercury, Mazda, and Volvo the Cranston location was one of the most high tech and largest facilities in the country. It featured amenities such as drive in service write up, an in house Italian café, drive through carwash, and spacious customer lounge. It was at this time that Bob was joined in the business by his grandsons and granddaughters, continuing his dream of a family business. When Bob Tasca, Sr. passed away in 2010 he left a proud legacy of honesty, integrity, and customer satisfaction. 70 years and three generations later the Tasca Family continues to grow. We have been blessed over the past seven decades with great customers and great employees. We would like to thank the members of our team who continue to work so hard to satisfy our customers. We would also like to thank the thousands of families who have trusted us over the past 70 years. We humbly look forward to keeping our commitment that YOU WILL BE SATISFIED. EOE STATEMENT We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. The TASCA Chrysler-Dodge-Jeep-Ram-Fiat Parts Department in Johnston, RI is seeking an organized and detail-oriented Parts Department Assistant to join our Team. As a department assistant, your responsibilities will include Checking in parts orders, putting away stock, keeping the department neat and orderly, conducting inventory/bin checks, delivering parts to technicians and to our local customers as needed and assisting with retail customer requests. Applicant needs to be Dependable, Motivated, Organized and be able to safely lift/carry items up to 50lbs. The hours are Mon-Fri 8am-4:30pm

Part-time Description Team Assistant - Rapid Rehousing Reports To: Team Lead Purpose: This part-time Team Assistant is responsible for providing administrative support to the Rapid Rehousing Teams. Requirements Advocates for the mission of the organization and upholds the agency's values. Enters data into Microsoft Office based programs and generates regular reports to track information related to landlords, housing units, client assistance, and to ensure compliance with funder and regulatory requirements. Creates and copies forms for client files, sets up new client files. Archives inactive files in accordance with agency policy and state regulations Reviews client records (on paper and electronic) to ensure data accuracy and completeness, and compliance with agency policy and regulatory requirements. Maintains database of record requests received. Inputs all information for rental assistance requests and payments. Processes and enters all program Check Requests. Duties to include copying and mailing if necessary. Sends out letters to program landlords to maintain communication of client updates. Provides pantry needs/supplies to Case managers as needed. Input Team Time & Effort logs/Mileage. Notify housing navigators or late rent to landlords. Pick-up/Deliver necessary info to other locations. Purchase supplies for program needs as necessary. Performs other duties as assigned. Experience and Education: Associates Degree or advanced certification preferred, extensive experience may substitute for degree. 2 year's experience as an Administrative Assistant or related position Knowledge, Skills and Abilities: Ability to work with people experiencing homelessness in a respectful manner. Knowledge of standard office principles and procedures Strong computer skills, including proficiency in Microsoft Office Programs (Word, Excel, and PowerPoint). Self-starter, highly organized and able to handle rapidly changing priorities. Exceptional customer service skills Strong problem-solving skills and ability to complete tasks independently. Effective verbal and written communication skills, including business English, grammar, and punctuation Knowledge of principles of telephone etiquette. Able to work effectively with other staff, clients, and visitors. Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical demands: Extended periods of sitting and standing as well as assisting Case Managers according to their physical needs. Work environment: Primarily an office environment with some local travel required. Use of regular office equipment. Equal Opportunity Employer Crossroads is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Recovery Friendly Workplace Crossroads is committed to creating a healthy, safe, and stigma-free work environment for those employees impacted by addiction and is a proud participant in RI Governor's Recovery Friendly Workplace Initiative. ************************************* Salary Description $18.00-$22.00

Assistant Managers, must have a guest first mentality with preferably at least 1 year of previous McDonald's management experience. Typical Job duties and tasks include shift leading, purchasing, scheduling, hiring, training, equipment management and much much more. Apply Now! (Rate is contingent upon experience) We are an 18-restaurant franchise organization with approximately 800 employees in our restaurants and home office, we in fact are a tight-knit family owned and operated business. The company is operated by long-term leaders that began, in many cases, as first-job employees who climbed the company ladder of success, stepping up into greater responsibilities with each new position grown into our company. Looking to fill a few more a management positions - Apply Today! Benefits Include: * Paid Vacations * Paid Sick Time * Flexible scheduling * Top of the Line Management Training * Medical and Dental Insurance * Bonus Program * Tuition Reimbursement * Growth Opportunity For further inquiries please apply today or email: **********************************

Job DescriptionAre you a self-driven, meticulous, and experienced professional ready to take on a key support role for senior management? A prominent firm in Warwick, RI, is seeking a committed Senior Administrative Assistant to provide crucial, high-level support to their executive team. You'll do more than simply manage schedules; you will be anticipating needs, optimizing critical processes, and playing a direct role in the executive team's achievements. If you thrive in a challenging, fast-paced environment and are ready to apply your expertise, this is your chance to support key strategic initiatives. Compensation & Benefits:$24 - $30 per hour, based on experience and background Responsibilities of the Senior Administrative Assistant: Manage complex scheduling and confirm all appointments, meetings, and travel arrangements with precision. Draft formal documents, handle executive email correspondence, and respond to inquiries promptly and professionally. Book flights, accommodations, and local transit, ensuring seamless and trouble-free travel logistics. Prepare professional presentations, reports, and informational materials using the Microsoft Office platform. Create meeting agendas, accurately record minutes and proceedings, and manage all necessary coordination for productive gatherings. Process expense reports accurately and guarantee compliance with corporate standards and policies. Qualifications of the Senior Administrative Assistant: A minimum of 2 years of documented experience providing high-level administrative or executive support. Expertise demonstrated in core office technologies, including Microsoft Office Suite and Google Workspace. Administrative experience in the construction or professional services environment is highly preferred. Superior proficiency in both written and spoken communication. Highly methodical with an absolute commitment to accurate detail and organization. Proven ability to manage varied projects and prioritize duties efficiently within a fast-moving environment. Maintains professional deportment, strict confidentiality, and a proactive, forward-thinking perspective on problem resolution. Submit your resume today for immediate consideration! Please Note: City Personnel offers extended interview hours from 7 am-7 pm upon request. Join a Top Workplace in Rhode Island! Recognized as one of The Providence Journal's Top Workplaces, City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For 20 years, we've been connecting top talent with leading companies right here in Rhode Island and Southern Massachusetts. At City Personnel, we don't just match talent with opportunity. We invest in your growth and well-being. When you work with us, you'll enjoy: Dedicated Career Coaching: To help you with resumes, interviews, and career planning. Referral Program: That rewards you for helping others find great opportunities. Temp Employee Benefits: Paid Sick, Personal Days, Health Insurance, and Weekly Pay. City Personnel isn't just a staffing agency. It's a team that values you, celebrates your wins, and helps you succeed every step of the way. Ready to take the next step in your career? Apply today and experience why we've been voted a Top Workplace in Rhode Island! Contact us today at (401) 331-2311 to find your perfect job match! IND123

/PURPOSE: The Senior Administrative Assistant keeps official records and executes in accordance with established standard operation procedures in conjunction with other management and staff. Provides administrative support to the General Manager and department managers. PRINCIPAL JOB ACTIVITIES: General office administration including but not limited to; ordering office supplies, receiving and distributing mail, overseeing shipping and postage for the office, and maintaining office equipment while upholding a safe and clean office environment, greeting and directing visitors, and answering phone calls and referring inquiries to correct office personnel. Maintain tenant contact information. Manage and maintain insurance documentation for mall tenants and contractors performing work on property in compliance with the requirements outlined in the lease or corporate policy. Coordinate before/after hour tenant or contractor requests. Accept and document all rent payments received in management office and send to lockbox. Collect and maintain customer traffic numbers for the center, including monthly reporting, if applicable. Organize lease files and documentation for the property in accordance with policy and procedure. Maintain controlled access by issuing visitor badges and verifying insurance requirements are met. Keep Emergency Communication System for tenants and staff up to date. Respond promptly to customer needs and to requests for service and assistance. Review monthly rent roll, issue manual bills for charge backs and coordinate posting with Accounting Department. Collect and input tenant sales into Yardi/MRI. Generate and submit New Vendor request forms and W9s. Accounts Payable; review, code and submit invoices for payment. Submit Open/Close notices for store openings or closures. Accounts Receivable; follow up with local/regional tenants on past due balances. Prepare correspondence as directed, tenant notices, late letters, etc. Maintain asset register to complete personal property tax requirements. Maintain Office of Foreign Assets Control (OFAC) search files, if applicable. Monitor utility invoices and Respond to Energy Management Consultant (Engie) for exception billings. Participate in annual property strategic and initiative goal setting meetings. Mentor new Administrative Assistants/Administrative Coordinators on policies & procedures. Other duties as assigned. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor. REQUIREMENTS: High school diploma required. Associate degree preferred, or equivalent work experience. 3-5 years of Administrative / Office experience required. Minimum of 2-3 Years of Customer Service experience required. Yardi/MRI experience preferred. Must be able and willing to work varying schedules, which may include public holidays. Comfortable working in a fast paced, highly dynamic work environment. Excellent interpersonal, organizational, time management, verbal, and written communication skills. Ability to work and learn independently and in a team situation; Self-motivated, proactive individual with a positive attitude. Manages competing demands; able to deal with frequent change, delays, or unexpected events. Strong attention to detail and ability to follow through. Proficiency in MS Office programs (Outlook, Word, Excel etc.), basic office support skills (telephone, filing, data entry) and basic math skills. Patience and listening skills to respond appropriately and interact positively with upset customers. Interpersonal skills to create a pleasant experience for all customers, such as being personable and attentive. Must be able to maintain the highest level of confidentiality; keep internal information and records confidential. Attendance/Punctuality - consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and /or move up to 30 pounds. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is regularly required to sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl and taste or smell. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal and expansive reading. EQUAL OPPORTUNITY EMPLOYER: Centennial ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability. This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position. Pay Range$28.85-$30.29 USD Centennial is a retail real estate owner and operator with a national portfolio of shopping, dining, entertainment and mixed-use destinations as well as a full-service property management platform serving third-party owners. With over 300 employees nationwide, the firm now operates 20 million square feet of mixed-use destinations in 16 states. Since 1997, Centennial has played a pivotal role in shaping the evolution of American retail by creating a superior multi-faceted shopping experience with properties that serve not only as a place of commerce, but as a place of community. #centennial #createdbycentennial Centennial does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Centennial to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Centennial will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies. All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.