Manager's assistant/administrative assistant jobs in Saint Petersburg, FL - 125 jobs

Job Description Monk Law Group seeks a Personal Assistant to assist management in our busy law practice. The Personal Assistant will work directly with the managing attorney and management on a variety of personal and profesional tasks as assigned. Monk Law Group practices primarily in family law, criminal defense, estate planning, elder law, and personal injury. The firm provides a 401(k) with employer matching contributions; paid holidays; and, bonus opportunities. This position will not be tasked with legal work as a primary function; however, cross-training may be offered in the future. Tasks performed in this position will include, but are not limited to: Calendar Management; Administrative Assistance on Office Tasks; Billing and Collections; Office Supply Management; Marketing and Advertising; and, Miscellaneous Personal and Professional Tasks as Assigned. Requirements: Excellent communication and organizational skills with the ability to multitask Calendar management skills Strong skills in task delegation and tracking In-person attendance Monday-Friday from 8:30 a.m. - 5:00 p.m. at our Lakeland Office Valid Drivers License and Reliable Vehicle Powered by JazzHR jGq2SKdDnM

Company Details W. R. Berkley Corporation is establishing a new operating unit, Berkley Edge. Berkley Edge offers solutions for hard-to-place and distressed risks for both professional and casualty lines of business. Edge will focus on small to mid-sized risks through a wholesale only distribution model. Founded in 1967, W. R. Berkley Corporation has grown from a small investment management firm into one of the largest commercial lines property and casualty insurers in the United States. Along the way, we have been listed on the New York Stock Exchange, seen our revenue soar well past $10 billion, and become a well-respected Fortune 500 Company. The Company is an equal employment opportunity employer. #LI-ND1 #LI-Hybrid Responsibilities We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support our President and executive team. This individual must have the ability to handle multiple tasks simultaneously, prioritize work effectively, maintain confidentiality, and work with minimal supervision in a fast-paced environment. The ideal candidate will have a proven track record of providing exceptional administrative support at the executive level in a corporate setting, preferably within the insurance industry. Provide comprehensive administrative support to the President and executive team, ensuring effective and efficient operations. Manage complex calendars, arrange meetings and conference calls, including coordinating schedules, taking and distributing meeting notes, arranging for meeting spaces, and setting up necessary technology. Assist in the preparation and distribution of correspondence, reports, presentations, and other documents. Prepare agendas for meetings and briefs, ensuring that the President and executives are well-prepared for all engagements. Coordinate travel arrangements including booking flights, hotel accommodations, transportation, and meal reservations as needed. Act as a liaison, maintaining open lines of communication among executives, managers, and employees. Maintain a high level of professionalism and confidentiality in dealing with sensitive information. Assist in the execution of special projects as required by the executive team. Prepares financial reports, expense reports, invoices, credit card resolution and provide other financial administration support. Reviews and organizes, as needed, corporate records, documents, and reports on the company drive including maintaining company internal SharePoint site. Support employee engagement by orchestrating elements of Employee Recognition Program and supporting key HR and management initiatives. Perform other duties as assigned. Qualifications Bachelor's degree in Business Administration or related field preferred. Minimum 2 years' experience in an administrative role at the executive level. Experience in the insurance industry highly desired. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools. Excellent communication skills, both written and verbal. Strong organizational skills with the ability to prioritize multiple tasks seamlessly with excellent attention to detail. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Ability to maintain a high level of integrity, discretion, and confidentiality. Ability to adapt to change with a focus on problem solving. Additional Company Details We do not accept unsolicited resumes from third party recruiting agencies or firms. The company offers a competitive compensation plan and robust benefits package for full time regular employees. The actual salary for this position will be determined by a number of factors, including the scope, complexity and location of the role; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Sponsorship Details Sponsorship not Offered for this Role

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. **This role can be held remotely from any location in the United States.** Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. **The Role** + Enhance your knowledge of all aspects of retirement plan administration + Enjoy a well-defined career path with opportunities for growth and advancement + Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration + Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: + Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors + Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues + Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects + Manage a diverse set of pension administration services individually and through team initiatives + Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) + Review pension benefit commencement packages + Ensure that work of self and team is delivered in accordance with professional and work excellence standards + Deliver formal and informal process training to both team members and client contacts **Qualifications** **The Requirements** + Bachelor's degree or prior benefits administration experience required. + 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus + Must have experience collaborating with other colleagues in different countries + Excellent written and verbal communication skills + Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget + Experience mentoring and developing junior staff + Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients + Strong interpersonal and team skills + Flexibility and proven ability to diagnose and resolve issues; strong client service orientation + Proficient in Microsoft Office Excel + Ability to work independently and on client teams in a fast-paced environment + Sense of accountability; owning one's work and taking pride in it + Self-motivated + Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. **Compensation and Benefits** Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). **Compensation** The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. **Company Benefits** WTW provides a competitive benefit package which includes the following (eligibility requirements apply): + **Health and Welfare Benefits:** Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) + **Leave Benefits:** Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (*********************************************************************************************************** + **Retirement Benefits:** Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. **EOE, including disability/vets**

In this challenging role as a Pension Calculation Administration Senior Associate, you will contribute as part of a team to the entire range of retirement administration activities, primarily focused on complex pension calculations and other related activities. If you're looking for an exciting role, with one of the leaders in the defined benefit outsourcing business and the opportunity to grow and develop your career, apply now! In this role you will serve as a technical leader and subject matter expert to the internal team and our clients, trouble shoot issues, create client deliverables, contribute to client management and participate in the creation of new intellectual capital. This role can be held remotely from any location in the United States. Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity. The Role * Enhance your knowledge of all aspects of retirement plan administration * Enjoy a well-defined career path with opportunities for growth and advancement * Leverage the most cutting-edge tools and resources and some of the world's experts in retirement plan design, management and pension administration * Deliver superior, consistent client management and deliverables in support of a Director for assigned clients: * Serve as primary, daily contact to clients on delivery of calculation related issues services and raise appropriate issues to Directors * Interface with colleagues from other practices and regions on assignments that reflect the client's broader business issues * Develop a trusted advisor relationship with client contacts through effective communication and efficient, quality execution of projects * Manage a diverse set of pension administration services individually and through team initiatives * Review complex pension benefit calculations in accordance with plan provisions, Internal Revenue Code, ERISA, and other legal regulations (e.g. transfers, QDRO's) * Review pension benefit commencement packages * Ensure that work of self and team is delivered in accordance with professional and work excellence standards * Deliver formal and informal process training to both team members and client contacts Qualifications The Requirements * Bachelor's degree or prior benefits administration experience required. * 5 or more years' of calculation experience in administration of defined benefit plans, preferably gained in a benefits consulting environment; experience in implementation of pension outsourcing processes a plus * Must have experience collaborating with other colleagues in different countries * Excellent written and verbal communication skills * Proven experience successfully managing multiple team projects simultaneously and producing quality deliverables on time and within budget * Experience mentoring and developing junior staff * Demonstrated success in managing client issues and relationships with some experience in growing relationships with current clients * Strong interpersonal and team skills * Flexibility and proven ability to diagnose and resolve issues; strong client service orientation * Proficient in Microsoft Office Excel * Ability to work independently and on client teams in a fast-paced environment * Sense of accountability; owning one's work and taking pride in it * Self-motivated * Ability to travel and work extended hours as needed This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified. Compensation and Benefits Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only). Compensation The base salary compensation range being offered for this role is $72,000 to $105,000 USD per year. The role is also eligible for an annual short-term incentive bonus. Company Benefits WTW provides a competitive benefit package which includes the following (eligibility requirements apply): * Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program) * Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off * Retirement Benefits: Contributory Pension Plan and Savings Plan (401k). Certain senior level roles may also be eligible for non-qualified Deferred Compensation and Deferred Savings Plans. Pursuant to the San Francisco Fair Chance Ordinance and Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest and conviction records. EOE, including disability/vets

Touchstone Caregivers provides essential in-home care for seniors, offering personal care, homemaking, respite care, and companionship. We are seeking compassionate and professional CNAs to join our team and provide quality care to our senior clients, while also transitioning into an office assistant role within the agency. Position Locations: St. Petersburg, Tampa, Lutz, Carrollwood, Westchase, South Tampa. Some availability throughout all of Pinellas, Pasco, and Hillsborough counties. Job Overview We are looking for qualified CNAs with a passion for caring for seniors and an interest in office work. This position will start with caregiving duties and transition into office support (50/50 split) with the potential to grow into a full-time office assistant role. Ideal candidates are dependable, reliable, and possess excellent communication skills. Caregiver Responsibilities -Assist clients with medication reminders -Help with ambulation, transfers, and mobility (using appropriate equipment such as walkers, gait belts, Hoyer lifts, etc.) -Provide personal care and hygiene support (bathing, dressing, etc.) -Support physical therapy exercises Plan -prepare meals, with assistance from clients when possible -Shop for clients or accompany them to the store -Perform light housekeeping tasks as needed -Report unusual incidents and respond swiftly in emergencies Office Assistant Responsibilities (part time position) -Use ClearCare software and Microsoft Office (training provided for ClearCare) -Assist in scheduling caregivers and organizing office operations -Support administrative tasks and maintain contractor files (including certifications) -Answer phones and make calls as necessary -Fluent Bilingual REQUIRED (English/Spanish) -Strong multitasking and organizational skills -attention to detail Caregiver Requirements -Proven caregiving experience -CNA or HHA Certification required -CPR Certification required -Knowledge of housekeeping and cooking with attention to dietary needs -Adherence to health and safety standards -Compassionate, respectful, and reliable -Strong time management and communication skills -High school diploma or equivalent -Fluent in English What We Offer -Competitive compensation -Flexible work schedule -Shifts near your location -Sign-up and referral bonuses If you are dedicated to making a positive impact on the lives of seniors and want to be part of a compassionate team, we would love to hear from you. To apply, visit **************************** complete an application or call ************.

St. Petersburg, FL TempExperts is seeking an Administrative Associate to join a well-established government facility in St. Petersburg, FL. The ideal candidate will bring prior apartment or housing experience with strong administrative skills, and the ability to provide excellent service while maintaining compliance with policies and regulations. Job Overview: Maintain property rentals by advertising and filling vacancies, processing applications, and enforcing lease terms. Support residents and applicants by answering questions, providing leasing information, and ensuring compliance with applicable housing regulations. Prepare, process, and track lease documents, renewals, and related correspondence. Provide administrative support services for the office, department, and executive staff as needed. Assist with preparations for special projects by collecting/analyzing information and preparing reports/documents. Answer and route incoming calls with professionalism and accuracy. Maintain organized records for projects, programs, and confidential files. Develop draft processes and procedures and manage administrative projects as directed. Minimum Qualifications: Associate's degree in Business Management, Accounting, Finance, or related field preferred. 2-3 years of apartment or housing experience is preferred. Knowledge of applicable local, state, and federal housing laws and regulations. Strong organizational, communication, and customer service skills. Valid Florida driver's license. TempExperts is an Equal Opportunity Employer.

Benefits: Competitive salary Dental insurance Employee discounts Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Permit Administrator & Assistant Dispatcher Employer of Record: Hales‑AC (payroll) Business Unit Served: Right Away Home Services (Hales‑AC - St. Petersburg; Climate Control Services - Boynton Beach; Abraham‑AC - Broward) Location: On‑site - Tampa Call Center (no remote) Schedule: Monday-Friday, 6:30 a.m.-4:00 p.m. (1‑hour unpaid lunch) - non‑negotiable start time (essential function) Compensation: $55,000/year base (non‑exempt; overtime paid for hours over 40/week) + two weeks' vacation per policy FLSA Status: Non‑exempt (overtime‑eligible). Scheduled hours total 42.5/week including a 1‑hour unpaid lunch. About the Role This hybrid role owns permitting and inspection close‑out for HVAC projects across Hillsborough, Pinellas, Pasco, Sarasota, Manatee, Palm Beach, and Broward counties and serves as Assistant Dispatcher for all Right Away Home Services brands. The early start is essential to (1) process prior‑evening sales for same‑day install permits and (2) complete morning dispatch tasks so technicians are ready for first calls before 8:00 a.m. What You'll Do A) Permitting & Compliance (≈70%) Apply for and manage mechanical permits with county/municipal AHJs; pay fees; upload required documentation (e.g., AHRI references, equipment specs, tie‑down details/product approvals, energy/code affidavits, change‑out forms). Notice of Commencement (NOC): coordinate owner signature & notarization, record with the clerk when required, and ensure on‑site posting before the first inspection; track expiration/amendments. Schedule, track, and close inspections (including same‑day/next‑day options where available); resolve red tags by coordinating corrections and re‑inspection; use virtual/video inspection programs where supported. Ensure permit cards/records and any required NOC are available to inspectors in the format each AHJ specifies (some still require on‑site card display). Work fluently in the main Florida portals you'll use weekly: Hillsborough - HillsGovHu Pinellas - Access Portal Pasco - Accela Sarasota - Accela (virtual inspections available for A/C change‑outs) Manatee - Online Services portal Palm Beach County - ePZB Broward (county & cities) - ePermits OneStop/LauderBuild/eTRAKiT (as applicable) Reporting & root‑cause analysis: maintain dashboards for open permits, aging, failed/partial inspections, and top stall reasons (e.g., missing AHRI/NOA, NOC not posted, equipment pairing, access). Deliver a weekly brief to Operations & the GM with actions by location (Hales‑AC, Climate Control Services, Abraham‑AC). B) Assistant Dispatch (≈30%) Start 6:30 a.m. daily to: Assign first‑run calls to the right technicians (skills, territory, warranty/callback vs. billable, profitability/close‑rate), Confirm or reschedule customer appointments, and Close prior‑day jobs in the system with complete notes before 8:00 a.m. so 9:00 a.m. reports are accurate. Board management: keep dispatch boards full by partnering with the Contact Center; prepare outbound call lists (membership visits owed, >12‑month inactive customers, warranty re‑checks, seasonal campaigns) and track outcomes. Quality routing: flag callbacks and red‑tag corrections to the right tech/lead; coordinate parts; leave clear notes for field and management. Closeout discipline: no unclosed jobs after the daily cutoff. KPIs you own: board fill by 7:45 a.m.; zero unclosed jobs by 8:00 a.m.; callback capture/turnaround; first‑call readiness; permit/inspection lead time to scheduled install. What You Bring Required 2+ years HVAC/mechanical or construction permitting experience in Florida (multi‑jurisdiction preferred). Working knowledge of NOC workflows (owner signature, notarization, recording, posting before first inspection) and local inspection scheduling. Proficiency with Florida e‑permitting portals (e.g., Accela/HillsGovHub/ePZB/ePermits OneStop) and Excel/Google Sheets for reporting. Morning execution: reliable 6:30 a.m. start; able to process overnight sales/permits and publish morning updates on time. Clear, concise written notes; professional phone/email with AHJs and customers. Preferred Dispatch experience in HVAC, plumbing, or appliance repair. Familiarity with AHRI certifications, Florida Product Approvals/NOAs, and A2L refrigerant affidavits (where required). Experience with virtual/remote inspections programs (e.g., Sarasota/Palm Beach). Tools You'll Use County/city e‑permitting portals (see list above). Company field‑service/dispatch software, VoIP, texting, email. Excel/Sheets for KPI dashboards and weekly executive summaries. Work Environment & Physical Requirements On‑site in Tampa at 6:30 a.m. daily (essential function) . Occasional intra‑Florida travel (St. Petersburg, Boynton Beach, Broward) for training/agency visits. Ability to lift office files/boxes up to 20 lbs. What Success Looks Like (30/60/90) Day 30: Live dashboards for open/aging permits, pass/fail rates, and top stall reasons by location. Day 60: Standardized change‑out packet templates by county (AHRI/NOA/NOC/owner auth placeholders). Day 90: About Us If you're looking for a fulfilling career in heating and cooling services in St. Pete, Hales AC is the place for you. Since 1986, we've been "The Cool Choice," offering exceptional HVAC services and creating a dynamic work environment for our team members. Who We Are Hales AC is dedicated to providing the highest level of reliable service for our customers' comfort needs, and we extend this dedication to our team. Our workplace is built on integrity, teamwork, and continuous improvement. We believe in investing in our employees, providing ongoing training to keep everyone up-to-date with the latest technology and industry advancements. We are more than just a service provider; we are a community. Hales AC actively participates in Lennox's Feel the Love campaign and supports the Special Olympics, reflecting our commitment to making a positive impact. Why Work With Us At Hales AC, we recognize talent and promote from within, ensuring our team members have ample opportunities for career advancement. We reward hard work and dedication with competitive salaries, great bonuses, and comprehensive benefits. Our supportive and inclusive work environment fosters professional growth and personal satisfaction. What We Offer Career Growth: We believe in nurturing our employees' potential. Many of our team members have advanced into leadership positions, thanks to our commitment to promoting from within. Ongoing Training: All our technicians receive continuous training, ensuring you stay at the forefront of industry advancements and technology. Community Involvement: Be part of a team that values community service and makes a difference through initiatives like Lennox's Feel the Love campaign and supporting the Special Olympics. Supportive Environment: Our friendly and professional team works together to achieve common goals, providing a supportive atmosphere where everyone can thrive. Innovative Products: As a Lennox Premier Dealer, you'll work with high-tech and innovative products, offering cutting-edge solutions to our customers. Join Our Team We're growing and looking for dedicated professionals committed to delivering the best service. If you're passionate about the HVAC industry and want to be part of a supportive, forward-thinking company, Hales AC is the perfect place for you. Join us and build a rewarding career while making a positive impact in the community.

Essential Duties & Responsibilities: Assists with direct supervision of medical center personnel and ensures adequate staffing levels. Evaluates medical center personnel, employee performance, and makes recommendations. Counsels and discipline employees when necessary; monitors productivity levels of personnel. Assists in developing and updating policy and procedure manuals. Assists with processing daily cash reconciliation/ deposits and other reports as necessary and ensures petty cash is accounted and safeguarded. Collects and summits monthly statistical reports to Upper Management for all center services and departments. Assists in developing progressive departmental goals and appropriate measures to ensure timely effective results. Assists in recommending procurement of supplies, equipment, and modifications necessary for practical economical operations. Responsible to comply with on call rotation Assists with analyzing and developing productivity of departments. Analyzes data related to physician's productivity and member services. Works closely with the Marketing Dept. in developing strategies to increase and retain membership. Handles and resolves member complaints and grievances. Ensures that referrals are being issued in a timely manner. Maintains updated documentation of licenses and in-services to comply with regulatory compliance procedures. Maintains open communication with Administrator on daily operational issues. Schedules supervision and staff meetings. Ensures customer satisfaction with all members Supervisory Responsibilities: Oversees the daily work activities of the medical office. May handle or assist with discipline and termination of employees in accordance with company policy. Required Skills/Abilities: Knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite or related software. Minimum Qualifications: Education and Experience: High school diploma or equivalent required; Associates degree in office administration or related field preferred, not required. At least three years of administrative and clerical experience in healthcare, managed care, Hedis, KPIS, and metrics required. MA Certification, MA work experience is preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift -up to 15 pounds at times. Salary: $45-50K (Compensation based on experience) Benefits: 401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule: 8-hour shift Full-time Remote Work: No Work Location: In person Ability to commute/relocate: Tampa, FL: Reliably commute or planning to relocate before starting work (Required) Education: Associate degree (Preferred) Experience: Microsoft Office: 5 years (Preferred) Medical management: 5 years (Required) Customer service: 10 years (Required)

OES Equipment, part of the DPR Family of Companies, is a fast-paced supply and rental equipment company in the construction industry looking for an experienced Administrative Assistant, Centralized Support, to assist with our Mega Projects across multiple regions. The ideal candidate for this role will be available to work hybrid out of an OES office, highly organized and dependable team player with the ability to assist our team in managing multiple projects, reaching critical deadlines, providing excellent customer service, and producing quality work for our customers. Responsibilities will include but may not be limited to the following: Duties and Responsibilities * Maintaining positive working relationships with internal and external partners. * Reconciling PO receivers via Coupa. * Invoice processing via Coupa. * Ensure timely payments of invoices to ensure the maintenance of accurate records and reporting. * Creating and maintaining vendor and employee master files. * Reviewing and reconciling customer statements and accounts. * Receiving, placing, and filling customer orders and purchase orders. * Maintaining internal and external relationships with vendors and employees including solving issues and discrepancies. * Data entry and other miscellaneous office management tasks including ordering office supplies, filing, scanning, etc. Required Skills and Abilities * Excellent listening and communication skills. * Intermediate proficiency in Microsoft Office Suite. * Positive interpersonal skills with strong attention to detail. * Ability to work in both a team environment and independently. * Ability to thrive in a multitasking environment. * Bilingual in Spanish a plus. Education and Experience * 1+ years of administrative experience is required. * Construction supply and equipment industry knowledge a plus. * Experience with Coupa is preferred. Physical Requirements * The ability to work out of one of our OES offices. * Must be able to sit or stand for prolonged periods of time. * Must be able to lift 15 pounds if needed. DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Job DescriptionDescription: Why NAI Burns Scalo? We're a leader in commercial real estate, known for our commitment to excellence, innovation, and long-term relationships. We offer a collaborative environment, room to grow, and a team that values both precision and creativity. Administrative and Brokerage Support Coordinator: Provides essential support to the brokerage team by overseeing data entry, reporting, transaction support, and internal coordination. This position ensures timely execution of administrative tasks related to leasing, reporting, and broker performance. The ideal candidate is highly organized, detail-oriented, and capable of managing a broad range of responsibilities in a fast-paced commercial real estate environment. Key Responsibilities: Brokerage Support · Manage the commission payout process within our commission tracking software, ensuring accuracy in broker splits, approvals, and timely disbursements. · Compile and analyze monthly broker performance reports, tracking key metrics such as deal volume, pipeline activity, commission earned, and performance against goals. · Present Broker Sales Summary reports and insights to leadership to support strategic decision-making and accountability. · Assist brokers with document templates and facilitate brokerage agreement execution through General Counsel · Record meeting minutes for brokerage team meetings · Track and reconcile broker expenses · Support real estate team with special initiatives, such as portfolio optimization, property repositioning, and internal process improvements · Manage task lists, deadlines, and team updates for key real estate or leasing projects · Facilitate communication between internal stakeholders and external vendors · Maintain status tracking for in-progress transactions and special assignments 3rd Party Agency Real Estate Portfolio Support · Enter executed lease data into Yardi and ensure ongoing accuracy · Prepare lease abstracts and critical date summaries for each new lease; distribute calendar invites and track key milestones · Maintain compliance with lease processing checklists · Organize and manage lease documentation in SharePoint and physical files · Track and obtain tenant certificates of insurance · Maintain logs for critical lease provisions, such as rights of first refusal, termination rights, and expansion options · Coordinate receipt of security deposits and initial rent payments · Draft and send tenant notices and correspondence in collaboration with the Client Experience Team · Assist with the preparation of tenant estoppels and SNDAs · Produce investor leasing reports, occupancy reports, and stacking plans · Marketing & Research Support · Conduct submarket research and compile market intelligence for internal teams · Create and maintain listings on platforms such as CoStar, Crexi, and LoopNet · Post updates to NAI Global message boards and internal communications tools Administrative Assistant Support · Greeting clients, answering the telephone, and making follow-up calls. · Preparing correspondence, scheduling meetings, and making travel arrangements. · Preparing real estate forms and documents. · Coordinating showings, assisting at open houses, and obtaining feedback. · Ordering supplies, preparing and distributing marketing materials. · Maintaining electronic and paper filing systems. · Preparing listing materials and posting property listings. · Managing a client database and preparing reports. · Assisting with closing processes. · Record and update meeting minutes for office meetings. · Performing other duties as assigned. Key skills for this role include strong communication, computer literacy (especially Microsoft Office), excellent organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. Requirements: Qualifications · 2+ years of experience in commercial real estate, brokerage, or operations support · Proficiency with Microsoft Office Suite (Excel, Outlook, Word) · Familiarity with Yardi, SharePoint, CoStar, or similar CRE based software systems/ platforms preferred · Familiarity with CRM systems/platforms (i.e. Hub Spot, Salesforce, etc.) preferred · Strong organizational and time management skills · Excellent written and verbal communication · Ability to handle confidential information with discretion We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or dis ability status. If you're ready to bring your organizational expertise and design talent to a fast-paced, high-impact role - apply today!

Full-time Description We're Hiring! Join a Team That Values Growth, Balance, and Making a Difference. About Us: We are the nation's largest provider of specialty return-to-work services and transitional employment programs. ReEmployAbility's mission is to connect people to a greater purpose so they can have a better life! Our program offers cost-effective return-to-work solutions that not only help manage rising workers' compensation costs but also make a meaningful difference in the lives of injured workers. What We're Looking For: We're searching for motivated individuals who thrive in a team environment and are driven to succeed. You're a great fit if you excel at: Setting goals, tracking progress, and taking initiative to improve performance Collaborating effectively and building strong relationships Thinking creatively to solve problems and generate innovative solutions What We Offer: At ReEmployAbility, we believe in supporting both your personal and professional growth. Here's what you can expect: Positive Company Culture: A supportive environment that prioritizes wellness inside and outside of work Work-Life Balance: Monday-Friday schedule-no weekends! Plus, enjoy paid holidays! Generous Paid Time Off: Including PTO to recharge and refresh Volunteer Time Off: Give back with 16 hours of paid volunteer time per year 401(k) with Company Match: Plan confidently for the future with immediate 100% vesting on employer-matched contributions Comprehensive Benefits: Medical, dental, vision, short-term disability, pet insurance, and more In-Line Tier Promotions: Achieve milestones and move up through clearly defined performance tiers-growth is built into your role! Ready to Make a Real Impact? Join us and be part of a team that values passion, perseverance, and outstanding service. Apply today! FLSA Status: Hourly (non-Exempt), Full-time Supervisor: Team Lead Supervises: None Summary/Objective This position involves receiving, reviewing, and processing referrals from clients for new program participants. The position also requires preparing, editing, and sending complex and sensitive documents to program partners and participants, as well as telephonically following up for status updates. Essential Functions Prepare and send initial correspondence to participants regarding their participation in the Transition2Work program. Provide exceptional customer service when answering the Main telephone line for the company. Learn and understand the process of the Transition2Work program in order to effectively navigate the appropriate routing of the call or issue. Partner across the Service Department to send out correspondence in a timely manner. Send all correspondence in compliance with client directions and jurisdictional requirements. Confirm all jurisdictional and account instructions are followed. When needed, draft and send detailed communication regarding assignments to keep clients informed of the status of their employees. Other duties as assigned. Requirements Strong written and verbal communication. Must have attention to detail. Must be able to multitask, prioritize and meet deadlines with short notice. Accountable and punctual Flexible and adaptable to change Strong phone and computer skills including proficiency in Microsoft Outlook and Word. Problem solving and critical thinking skills Self-motivated individual and entrepreneurial. Display professionalism with co-workers and external parties. Build and maintain professional relationships. The ability to work and comply with all EEOC rules collaboratively, respectfully and to accept constructive criticism from management with dignity and respect. Successfully pass background check Required Education and Experience 1 or more years of customer service experience High School Diploma or equivalent Preferred Education and Experience Bilingual (Spanish/English) Associates Degree or Bachelor's Degree in Business, Communications, or related field Knowledge of the workers' compensation industry Other Individual is required to sit for an extended period of time, stand, walk, talk and hear, use hands and fingers, handle or feel and reach with hands and arms. May also occasionally need to lift or move 0-15 pounds. Specific vision skills for computer usage and written document reading. Anyone who is capable of something can make an impact in the community where they live. ReEmployAbility is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. EEO Compliance: ReEmployAbility is committed to equal employment opportunity for all persons, regardless of race, color, creed, national origin, sex, age, marital status, sexual orientation, gender identity or expression, disability, veteran status or other status protected by Federal or State law. ADA Compliance: Reasonable accommodations are available to persons with disabilities during the application process and/or interview process in accordance with the Americans with Disabilities Act. Salary Description $17.00 - $18.00 per hour

As the Administrative Assistant you will be the first face of Treatt, whether in person or over the telephone. You will play a vital role in greeting new employees, UK colleagues, customers, suppliers, and other visitors with a professional, positive, and helpful attitude. You will also help with new employee onboarding and assist with a variety of administrative tasks as required.

Job DescriptionBenefits: 401(k) 401(k) matching Paid time off We are seeking a full time Real Estate Administrative Assistant. You will be responsible for coordinating real estate related transactions, renovation related project document & permit preparation along with other administrative/general office tasks as assigned for our multifaceted company. Responsibilities: Answering & returning telephone calls including scheduling appointments Setting up new real estate property files Setting up new renovation project files Preparing and submitting permit documents for approval Office contact for clients Verifying document compliance Coordinating real estate transactions Reviewing title commitments and lien searches Starting up Utility Services Obtaining Property Insurance Scheduling Inspections Preparing Documents Helping with other administrative/general office tasks as assigned Qualifications: High level of attention to detail & accuracy Experience with Microsoft & Google word processing & spreadsheet programs Ability to type professional quality documents, letters & emails Ability to work under pressure Ability to multi task Strong organizational skills Experience in real estate transaction coordinating or real estate title insurance processing Other info: This position requires employee to work in-office full time Benefits include 401(K) plan with employer match and paid holidays/vacation Pay starts between $15-$18 per hour based on experience

Job Description The Administrative Support Assistant is a entry-level position that provides administrative support services to any department within SCC, allowing the individual the opportunity to learn and advance with SCC. DUTIES AND RESPONSIBILITIES: Provides administrative support to the Office Support department, back up coverage for the Reception team, as well as any other internal department, as requested. Assists in training entry-level Office Support Assistants for later advancement. Prepares supplies for new employees, and collects supplies for departing employees Maintains the department supply cabinet, as well as the required inventory for the client training manuals. Assists with lunch distribution for employees and clients. Complies with all approved procedures, directives and guidelines. Performs other duties as assigned. JOB SPECIFICATIONS: Education Required: High School Diploma, Associate's Degree or Business Certification is preferred. Experience Required: A minimum of one year experience working within a business environment is required. Skills Required: Excellent communication, interpersonal, and organizational skills. The ability to handle multiple tasks as well as to define priorities and respond accordingly. The ability to work in a fast-paced environment. Basic to intermediate Microsoft Word and Excel knowledge is required. Must be detail-oriented. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this position the employee is regularly required to talk and hear verbal communication. The employee is frequently required to sit, and regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus. Moderate to extensive keyboard activity is required. Some lifting (up to twenty pounds) may be required. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Environmental conditions are somewhat variable, but generally acceptable in temperature, ventilation, and lighting with CRT exposure *SCC is an equal opportunity & affirmative action employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability or any other characteristic protected by law

We are seeking a Full-time Orthodontic Office Receptionist who is friendly, reliable, self-motivated and highly organized. The candidate must be resourceful and able to multi-task in a fast paced environment. Job duties consist of, but are not limited to: Clerical duties and office operations (Phones, mail and payment processing), patient communication (Check-in/out). Qualifications: Outstanding written and verbal communication skills 3+ years of Experience in dental/medical scheduling Professional and positive demeanor with patients and other team members Computer Literate Knowledge of dental terminology is a plus Job Type: Full-time (34-40 per week) (On-site) Hours : 8:00am-5:15pm (M-TH) , 9:00am - 2:00pm (F) *NOTE: This is a FULL TIME position. The employee must be available to work the required employee hours. Benefits: 401(k) Paid time off Holiday Pay Employee discount Schedule: Day shift Monday to Friday Ability to commute/relocate: Local position in Clearwater, FL Education: High school or equivalent (Required) Experience: 1+ years of Administrative Assisting experience (Required) Competent in Microsoft programs/applications (Required)

Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: * Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. * Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. * Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. * Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. * Ensure fees are being paid at the negotiated rate. * Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. * Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. * Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. * Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. * Reset passwords and manage user accounts for insurance carrier websites per office requests. * Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. * Perform other duties, as assigned. Knowledge, Skills and Abilities: * Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. * Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. * Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. * Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. * Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. * Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. * Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. * Professionalism- Accepts responsibility for own actions; Follows through on commitments.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Description Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.