Manager's assistant/administrative assistant jobs in San Antonio, TX - 83 jobs

About The Job- We're looking for a reliable and detail-oriented Project Manager Assistant to support our San Antonio project management team. This role is ideal for someone who enjoys structured, office-based work and is seeking a long-term administrative career in the construction industry - rather than a stepping stone to a Project Manager role. As a Project Manager Assistant, you'll be a key organizational backbone for our projects, ensuring documentation, communication, and administrative processes run smoothly. You'll work closely with Project Managers, Assistant Project Managers, and field teams to keep projects organized, compliant, and moving forward. The Team- At Jamail & Smith, our project teams rely on strong administrative support to deliver exceptional results for our clients. The Project Manager Assistant plays a vital behind-the-scenes role, helping our teams stay organized, responsive, and efficient. If you take pride in keeping things running smoothly and supporting others' success, you'll fit right in. The Opportunity- This is a long-term administrative opportunity for someone who values consistency, organization, and collaboration. Unlike an Assistant Project Manager position, this role is not designed as a training path to become a Project Manager. Instead, it's a stable, essential support role for individuals who enjoy administrative work and want to grow their expertise in project coordination and construction operations over time. Who We Are- Since 1982, Jamail & Smith has delivered over 9,600 projects on time and on budget for more than 80 public entities. We specialize in Job Order Contracting (JOC) and CSP Construction Services, and we're known for our commitment to service, innovation, and quality. Our success is built on strong teams - including the administrative professionals who support every project. What You'll Do- Provide day-to-day administrative support to the San Antonio Project Management team. Maintain project files, logs, and documentation in Procore and internal systems Use Procore to assist with submittals, RFIs, meeting minutes, and document control Track and organize contracts, change orders, insurance certificates, and compliance documents Coordinate project correspondence between internal teams, subcontractors, and clients Support scheduling, meeting coordination, and calendar management Assist with invoice processing, pay applications, and cost tracking support Ensure project documentation is accurate, complete, and up to date Help prepare reports, presentations, and closeout documents Other duties as assigned. What You Bring To The Table- High school diploma required; associate's degree or coursework in construction, business, or administration preferred Experience in an administrative or coordinator role (construction or professional services preferred) Strong organizational skills with high attention to detail Comfortable working in an office-focused, document-driven role Proficiency with Microsoft Office (Outlook, Word, Excel) Experience with Procore or other construction management software, preferred. Ability to manage multiple tasks, deadlines, and priorities Strong communication skills and a collaborative mindset Why You'll Love Working Here- Stable, long-term administrative career opportunity Competitive benefits package: medical, dental, vision, 401(k) match, 3 weeks PTO per year Be part of a respected construction company that values organization, teamwork, and reliability

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that's been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that's tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years' experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Independently perform administrative work specific to the established department processes Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Pull, calculate, and format data in an easily digestible way upon request Maintain contacts within multiple lines of business to appropriately escalate issues and inquiries Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes What you'll need: Strong organizational skills Demonstrated ability to perform administrative tasks Working knowledge of business specific programs and applications Excellent written and verbal communication skills Ability to communicate with all levels of personnel Demonstrated attention to detail Proficient in Microsoft computer applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

Job Description We are looking for a skilled Mortgage Loan Partner 1 (Executive / Administrative Assistant) to join our top-producing team and assist our mortgage loan origination officers. This position requires a unique mix of sales and customer service skills, plus the ability to manage loan files from beginning to end. Effective communication skills are essential for building relationships that help us to obtain future business. The LP1, an Executive/Administrative Assistant, oversees the Loan Officer's lead, calendar, and database management for the Loan Officer (LO). The LP1 will directly communicate with new leads, active prospects, customers, clients, and business partners daily, ensuring a smooth workflow and strong team chemistry. This role requires strong communication, time management, priority management, and data entry skills. The LP1 must professionally represent the LO and team and strive to “wow” internally and externally daily. If you are detail-oriented, thorough, and can offer top-notch customer service, start your application today! Compensation: $50,000 - $65,000 yearly Responsibilities: Leads: Contact newly received leads within 2 hours (or per LO's requirement) Maintain an 80%+ lead-to-consultation ratio Maintain a 60%+ lead-to-application ratio (or per LO's requirement) Calendar: Appoint 10+ appointments weekly (or per LO's requirement) All appointments must be set professionally and prudently (triage) Confirm 100% of appointments at least 24 hours in advance Database: Events: Coordinate 2+ monthly events (or per LO's requirement) Gifts: Ensure 5+ monthly gifts are sent Snail mail: Manage 500+ mailers monthly Misc: Email Management: Organize emails using Delete, Defer, Do, Delegate Expense Reports: Submit monthly Meet in person with clients, referral partners, act as concierge for appointments, offer snack beverage, etc. Qualifications: High school diploma required 2-3 years experience providing administrative support in a personal assistant role, or similar Real estate experience preferred but not required Strong interpersonal skills and time management skills Used to handling private information and meeting hard deadlines Experience using word processing programs, spreadsheets and Multiple Listing Service Experience with major Loan Origination Systems (Encompass, Calyx Point, etc.) Excellent verbal & written communication skills Must be able to speak, write, and effectively communicate in Spanish with clients and referral partners About Company GFS Home Loans is a residential Mortgage Banker. Since 2001, we've been helping clients secure smart mortgage solutions. At GFS Home Loans we offer custom-fit loan products for every type of borrower. With deep roots in Texas, we've built a reputation for creative financing strategies and a relentless commitment to service. Our team serves a diverse client base, and we specialize in complex deal structures that many other lenders can't seem to handle. We are built on transparency, discipline, efficiency, and results. We run lean, move fast, and stay focused on creating wins for clients and referral partners. Looking to grow the team with professionals who are hungry to learn, eager to perform, and driven by purpose. If you're someone who thrives in a high-performance, high-impact environment. We'd love to connect.

Become an integral part of J.P. Morgan Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As an Senior Executive Assistant in J.P. Morgan Wealth Management, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least three years of administrative experience Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

At Upbring, our team is united by a shared mission: to break the cycle of child abuse and advance the wellbeing of children, families and communities, empowering them to thrive. As servant-leaders, we lead by example, working passionately to create a brighter future for those we serve. Every day, we strive to embody our core values: We are Warriors: Fierce, resilient, and courageous, we face challenges head-on with unwavering loyalty and passion. We are Servants: We dedicate ourselves to serving others, empowering those around us to thrive. We are Family: We work together as a supportive, caring community, creating a sense of belonging and strength. Joining Upbring means becoming part of a family of passionate individuals who are fearless in their pursuit of lasting change. Together, we are making a difference, one life at a time. Your Mission in Action The Senior Administrative Assistant will provide administrative and clerical support to Head Start senior management to enable leadership to focus on advanced responsibilities. This position is primarily responsible for assisting in the management of financial tasks and providing support for the overall efficiency of the organization. This includes supporting the leadership team with daily financial operations, preparing reports, maintaining records, processing invoices and payments, and assisting with budgeting and forecasting processes. The individual in this role will help ensure compliance with policies and procedures and contribute to the smooth functioning of the organization's systems. Responsibilities Perform tasks within established deadlines and with the greatest accuracy possible while maintaining confidentiality in all aspects of job duties Review and code Head Start expenses; oversee departmental spending; track expenditures; audit departments purchasing and vendor costs; make recommendations for improvement Complete data entry and ensure the organization's databases stay accurate, up-to-date and organized; preparation of reports upon request Maintain physical and digital records and files to meet department and facility needs and compliance with regulatory requirements Prepare monthly budget reports and monitor department spending; assist in preparation of department's annual budget Track, review, and process all Head Start financial related invoices, statements, and expense reports; follow up as needed Coordinate and manage events of varying sizes and purposes Operate various software, including Microsoft 365, spreadsheets, databases, and presentation software Review lease agreements, memorandums of understanding (MOU), incoming memos, submissions, and distributing them as needed Manage calendars, schedule appointments, coordinate travel arrangements, and handle correspondence for leadership members as needed Qualifications Minimum Qualifications Associate's degree in business management or related field, additional years of experience will be considered in lieu of education requirement Three (3) years administrative experience, preferably in a financial, education or child welfare environment Preferred Qualifications Previous experience in administrative role supporting multiple stakeholders Bilingual (English and Spanish) with the ability to fluently converse and write in Spanish (based on student population and service area), highly preferred CPR/First Aid Certification Travel This position may be required to travel up to 20% Perks at Upbring Competitive PTO & paid holidays Health, dental, vision insurance & more 403(b) Plan Employee Assistance Program Discounted Gym Memberships Physical Demands & Work Conditions This position requires sitting and looking and using a computer for long periods of time Position may have exposure to children Position requires frequent standing, walking and time being mobile to coordinate events Lift, push, pull, move up to 50 lbs. The physical requirements for this position with or without reasonable accommodation are representative of those that must be met by an employee to perform the essential functions of this position successfully. While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable. Specific vision requirements of this position may include color vision, seeing things close up, and the ability to adjust focus. Upbring is an Equal Employment Opportunity/AA Employer and does not discriminate on the basis of race, color, ancestry, religion, age, sex, sexual orientation, gender, pregnancy, marital status, national origin, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

The Executive Assistant is a highly tech-savvy professional who provides direct operational and administrative support to the Chief Executive Officer and leadership team. This role requires exceptional time management, strong attention to detail, and a high level of professionalism. The Executive Assistant leverages modern business software and online tools to support daily communication, project coordination and workflow efficiency. Responsibilities include preparing and managing correspondence for internal and external stakeholders, maintaining excellent email etiquette and utilizing advanced organizational skills. The position serves as the primary point of contact for managing the CEO's calendar, prioritizing and organizing communications and coordinating travel and operational needs at the executive level. Salary - $21 - $28 per hour Working Hours M 8:00 am - 5:30 pm, Onsite T 7:30 am - 5:30 pm, Onsite W 7:30 am - 5:30 pm, Onsite T 7:30 am - 5:30 pm, Onsite F 7:30 am - 12:00 pm, Onsite Holidays - Nine (9) Paid Holidays Culture - Family First, Classic Casual Perks 100% Paid Employee Medical 50% Paid Employee Dental and Employee Vision 100% Paid Employee Life, Short-Term and Long-Term Disability 401(k) with Employer Match Minimum Requirements Bachelor's degree in Business Administration, Communications, Legal Studies or a related field preferred; equivalent executive administrative, legal assistant/paralegal or managerial experience may be considered in lieu of a degree 5+ years' experience in an executive administrative, legal assistant, paralegal and/or managerial role Proficient in MS Office 365 software and file storage/archival Strong attention to detail with excellent verbal communication skills, sound social awareness and the ability to maintain strict confidentiality Valid Texas Driver's License with acceptable Motor Vehicle Record (MVR) and background check is required Expectations Refines system for sorting and prioritizing emails using automation tools and plug-ins within MS Outlook and Project Management programs. Schedules meetings, responds to scheduling requests and coordinates calendars between multiple parties using efficient processes and concise, professional language. Assists with time blocking for major tasks and event preparation. Creates mail merges within MS Outlook or for printed documents, as needed. Assists with updating internal calendars and organizational event calendar. Drafts, reviews and sends email and printed communication on behalf of the CEO. Prepares final formatting changes to documents and applies letterhead using MS Word. Coordinates work efforts with multi-disciplinary engineering teams and CAD/Revit design teams ensuring quality and attention to detail. Prepares physical correspondence for the CEO to sign. Assists with preparing and organizing meetings, including in-person all staff retreats with remote staff. Assists with hosting TEAMS meetings and managing webinar or meeting controls, as needed. Researches best methods and software tools for administrative efficiency including email triage, calendaring and file management. Performs routine office duties including filing, faxing, typing, copying, maintaining records, answering telephone and assisting CEO with scheduling and administration. Oversees purchase orders and invoice processing/tracking of office and unit supplies and associated inventory for area of assignment. Proactively identify process flows which could be improved upon and maintain an active presence. Collaborates with project managers in a multi-disciplinary MEP design environment. Coordinates flights and hotel accommodations for the CEO. Develops and maintains physical filing system. Assists with maintaining organized digital files. Coordinates with IT Consultants to record IT property assignments to staff (e.g. laptops, screens, etc.). Stays current with job knowledge by participating in educational opportunities, reading professional publications, participating in professional organizations and maintaining communications with internal and external clients. Performs other duties, tasks and special projects as assigned. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental or similar duties which may be required from day-to-day. The candidate selected for employment will be required to submit to a criminal background check, education verification and drug test. Interested candidates should submit their resume, with salary requirements, via our career portal on our website at ***************** or contact us directly at ************** with any questions.Equal Employment Opportunity Employer M/F/D/V

Responsibilities Peraton's Cyber Mission supports the United States Air Force by delivering mission-critical Cyber professionals who defend our nation's security. Our team of experts provides innovative engineering, logistics, sustainment, and customer support to ensure the functionality of network infrastructure, while addressing the most complex cyber operations and national defense challenges. Peraton is seeking a Network Administration, Senior Associate to support our mission to defend and protect our national security. The Network Administration, Senior Associate performs day-to-day administration of network devices to maintain operational stability, security, and connectivity. They monitor performance, apply changes, and assist in troubleshooting to support mission readiness and end-user requirements. Responsibilities may include: The Network Administration, Senior Associate will be responsible for the following, but not limited to: Perform daily monitoring of network devices to verify performance and availability. Apply routine updates, patches, and configuration changes to maintain compliance and stability. Assist with basic configuration of routers, switches, and firewalls. Troubleshoot common connectivity issues for users and escalate complex problems as needed. Maintain accurate network documentation including configuration records and change logs. Monitor security alerts and support the enforcement of access control policies. Qualifications Required Qualifications: Bachelor's degree with 2 years of experience, Master's degree with 0 years of experience, 6 years of experience with no degree US Citizenship and a current active TOP SECRET Clearance with SCI. Must comply with DoD 8140/DCWF Work Role 441 requirements, holding an approved baseline certification and meeting all KSAs related to network monitoring, fault isolation, and performance optimization. Experience supporting network device operations in a production environment. Familiarity with basic networking concepts such as TCP/IP, VLANs, and routing fundamentals. Ability to apply configuration changes, patches, and updates under supervision. Basic troubleshooting skills for diagnosing and resolving connectivity issues. Desired Qualifications: Exposure to enterprise networking equipment from vendors such as Cisco or Juniper. Basic knowledge of IPv6 addressing and migration planning. Understanding of wireless network configuration and troubleshooting. Experience supporting hybrid cloud or virtualized network environments. Peraton Overview Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure. Target Salary Range $66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.

IBC Bank successes are the result of an aggressive and innovative attitude. The Bank's "We Do More" philosophy reflects its dedication to the growth and success of its employees, customers and communities. IBC bank hires talented, creative and dedicated individuals to help our business succeed. We are a company that values leadership, community engagement and relationship building that leads to a culture of excellence. We are currently seeking to fill positions across all business segments. IBC's focus is to be customer centric and strive to provide excellent customer experience. Time Type: Full time This is an in-office position. Department: 670 Internal Audit Services Job Summary: Provide administrative support to one, or more than one, executive as well as the department managers in order to facilitate operations. Provide assistance and administrative support for all areas and/or staff as needed. Operate in a high-pressure, fast-paced environment with significant telephone and personal disruption. Perform multiple steps in complex system with accuracy and speed. : ESSENTIAL JOB FUNCTIONS The statements on this job description are intended to describe the general nature of level of work being performed by incumbents. They are not an exhaustive list of all responsibilities, duties, and skills required by all incumbents. Must function with minimal direction, discretion, and confidentiality. Must demonstrate independent judgment. Must possess excellent organization skills and have exceptional verbal/written communication skills. Provide excellent internal and external customer service by being responsive and timely. Ability to multi-task by prioritizing work and organizing own time. Input data, run and distribute reports from various sources on a periodic basis. Compose, edit, and proofread letters, e-mail correspondence, interoffice communications, and MS Office presentations. SKILLS Position requires maintaining records, preparing various forms and/or reports for management and/or staff, verifying information and resolving common problems. Employee must perform other work as required or requested. Position employee will utilize a personal computer and other office equipment in routine performance of job duties. Position employee must be proficient in various software programs including but not limited to Microsoft Word and Excel. EDUCATION Require some college education and 2 years office experience, preferably in an administrative role

Temp The Assistant to CEO provides high level administrative, clerical and special project support to CEO's of the organization and their management teams. Essential Job Functions: 1. Screens telephone calls and visitors and ascertains who can be redirected to subordinate management. Provides information to callers, which requires comprehensive knowledge of company policies, practices, and operations. Resolves sensitive issues for high-level customers using independent decision-making and judgment. 2. Opens and reviews all mail directed to CEO. Composes responses to routine inquiries, delegates items to subordinate managers when appropriate. Transcribes, and types confidential correspondence, memos, minutes of meetings and other materials or documents. Ensures completeness of documents. Researches and redirects returned mail to referring physicians. 3. Prepares variety of highly confidential, specialized and recurrent reports using word processing, spreadsheet, database and/or presentation software. 4. Manages special projects as assigned. Plans and delegates assignments, conducts research, gathers and compiles information for presentation, may prepare reports. 5. Schedules, coordinates, prepares presentations and prepares minutes for the high level policy and board meetings. Prepares agenda and orders lunch for meetings. 6. Maintains calendar of CEO, arranges meetings, conferences and appointments without clearance. Makes travel arrangements including transportation, lodging, and itinerary. Additional Job Functions: Prepares and distributes “After Hours” contact schedule. Obtains Medicaid provider number for all incoming radiologists. Follows up on all assignments delegated to others as to status, completion, etc. Maintains paper and electronic files, fiscal records, and other documents. Safeguards confidential information. Minimum Education and Experience: High School Graduate. Two years of college-level education with a focus on business or executive secretarial knowledge preferred. Three to five years in a secretarial experience preferably in the health care and/or medical field supporting executive staff. Advance office equipment knowledge to operate copy/fax and transcription machine, ten key calculator, type 60wpm accuracy, and computer knowledge of Microsoft program; Access, Excel, PowerPoint , Word, and Adobe programs preferred. Advanced knowledge of Outlook desired. Possesses proficient administrative, communication (written and verbal) and organizational skills to include prioritizing work accordingly. Adept at handling multiple projects at one time.

The primary task of the Executive Administrative Assistant is to support the business development and feasibility teams for Meridian. The assistant acts as a contributor in winning new business by supporting the administrative functions related to new clinical trial opportunities, organization of opportunities and associated data entry requirements. Support Feasibility Process Organize and file feasibility questionnaires for all sites/PIs. Assist team by preparing information to distribute feasibility questionnaires to the sites for their input, and provide deadlines for completion. Compile all data that is returned to Business Development and track deadlines for completion. Input all data related to Sponsor/CROs into Sales Force/ SharePoint. Support Salesforce Development Communicate with internal team to support new trial opportunities and eliciting interest. Enter data from internal teams for new business opportunity submissions. Organize and communicate with internal teams related to timelines and opportunities. Ensure accurate, confidential, and complete compilation of data related to trial opportunities in Salesforce. Support all external client databases. Organize and file/store CDA agreements for Meridian Clinical Research, LLC. Requirements High school diploma or equivalent. Bachelors degree is preferred. Strong time management skills to complete all deliverables within required timelines. Strong organizational skills with attention to details. Excellent written and verbal communication skills. Strong computer skills (Word, Excel, document management systems). Ability to manage and prioritize numerous tasks and projects. Ability to adapt to a fast-paced, dynamic environment. Excellent interpersonal skills. Ability to work in teams and in close collaboration with others; ability to work independently with limited supervision from management. Regular and punctual attendance. Perform other duties as assigned.

Job Title Executive Secretary Reports To Assigned Chief Pay Grade PP07 Workdays 226 Minimum Salary $25.00 per hour Type of Assignment Non-Exempt Mid-Point Salary $30.00 per hour Contract Status At-Will Funding is locally funded. Consideration for directly related experience supported by an official service record or experience affidavit. Annualized pay may be pro-rated based on actual start date. Position Summary The Executive Secretary serves as a key administrative support to senior leadership. This position is responsible for performing a wide range of complex, confidential, and high-level administrative tasks to ensure the smooth and efficient operation of the district's central office. The Executive Secretary acts as a liaison between district leadership, school administrators, staff, Board of Trustees, parents, and the community. Minimum Requirements * High school diploma or GED equivalent recognized by the Texas Education Agency or a regional accrediting agency. * Five (5) years advanced clerical/secretarial experience. * Must have satisfactory outcome of fingerprinting background check. Preferred Qualifications * Bachelor's degree from an accredited college or university. Knowledge, Skills, and Abilities * Knowledge of school district organization, operations, and administrative policies. * Ability to read and comprehend instructions, short correspondence, and memos. * Ability to handle detailed instructions, manage complex communications, organize and manage files and documentation. * Ability to make independent decisions regarding planning, organizing, and scheduling. * Excellent public relations, organization, communication, and interpersonal skills. * Highly proficient in Microsoft applications, Google Drive and Google programs (Docs, Sheets, Forms, and Slides). * Ability to multi-task numerous complex administrative activities. * Ability to meet established deadlines with minimal supervision. * Participate in district and campus staff development programs that improve job-related skills. * Use practical communication skills with district personnel. Essential Functions/Key Responsibilities * Handle correspondence, telephone calls, interaction with the public, staff, and coordinate with other Central Office Departments. * Attend to visitors with professionalism and courtesy. * Maintain and assist with the operation of office equipment as needed. * Prepare and organize materials in advance for the chief's conferences, meetings, training sessions, appointments, and phone calls. * Schedule administrative staff meetings and appointments and maintain assigned chief's calendar. * Provide support and answers questions related to District issues from the public or district staff. * Perform general office procedures, including typing, filing, mail, duplication of materials, data processing, and editing. * Prepare purchase orders, payment authorizations and maintain the recordkeeping of the department budget. * Prepare and edit correspondence /reports for the chief. * Organize, plan, schedule, and coordinate Central Office/districtwide events and tasks. * Assist with processing department reports and documents directed by the chief. * Maintain general office files: save/store required documents per policy and administrative procedures. * Create and maintain spreadsheets to document and track department initiatives. * Attend Board, administrative, staff, and public meetings as required. * Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures. * Daily attendance at work and punctuality are essential functions of the job. * Keep informed of and comply with policies established by federal and state law, State Board of Education rule, and board policy. * Comply with all district routines and regulations. * Maintain confidentiality. * Perform other duties as assigned. Supervisory Responsibilities * None. Working Conditions Tools/Equipment Used: Standard office equipment including personal computer and peripherals. Posture: Frequent walking, Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting. Motion: Repetitive hand motions including frequent keyboarding and use of mouse. Occasional reaching. Lifting: Occasional light lifting and carrying (less than 15 pounds). Environment: Work inside, may work outside; regular exposure to noise. Mental Demands: Maintain emotional control under stress; work with frequent interruptions and prolonged or irregular hours. Non-Discrimination Notice: Boerne Independent School District, as an equal opportunity educational provider and employer, does not discriminate on the basis of race, color, national origin, sex, age, or disability in educational programs or activities that it operates or in employment decisions.

Operations Admin New Construction Reports to: Operations Manager, Tarah Klein Who we are: JWB Real Estate Capital is not your average real estate company. JWB is staying one step ahead by revolutionizing the industry and providing a one stop shop for all things real estate. Since 2006, JWB has continued to make a difference in the lives of every individual we encounter. With these fundamentals at the forefront of every business decision JWB focuses on providing the best experiences for our clients, staff, vendors, and residents. Office Perks: Covered base health plan for individual teammate through FL Blue 100% dental coverage through Humana Ownership PTO (eligible after 6 months) 8 paid holidays Matching program to your charity of choice Gym membership reimbursement 401K matching (4.5%) program through John Hancock Free lunches daily Volunteer & team-building events throughout the year Personal & professional development opportunities Parental leave Flexible Schedule Childcare reimbursement Relaxed business causal work environment Compensation structure: $45,000 Base Salary $2,000 Short Term Incentives = $47,000 Total Compensation What youll do: The Operations Admin is a critical position to our success as a company. The person in this role acts as a connector in between JWB and our New Construction Vendors and ensures the flow of communication, processes, and next steps ensures success for all involved. This position will require excellent organization and time management skills. · Managing the day-to-day activities to ensure that the project milestone dates and overall pre construction volume needs are met. · Manage and update JWB databases to ensure consistency across builder teammate and JWB · Managing and overseeing the entire pre construction process with the builders staff surveys, site plans, water and sewer availability/taps, septic engineering and permit, well drilling, lot grading plans, permitting and site clearing. · Managing self-performed activities to ensure that work is being performed within the established project budget · Oversee and process invoicing and purchase orders for new construction projects in the pre-construction phase · Maintaining daily updates and database such as dates, milestones, stages, email correspondence, etc. · Providing timely and cordial interaction with supporting work groups, such as accounting, Property management, HR, etc. · Collecting and saving all final documents from the builder to set up JWB sales, service, and property management staff. · Maintaining consistency across JWB New Construction reporting with weekly, monthly, and quarterly auditing as needed. · Providing administrative support to other departments as needed. · Managing relationships and communication with external partners and vendors to set the company up for success · Answer phones · All other duties as assigned by Operations Manager What you need to have to apply: College Degree Preferred (Minimum 2 years); High School Diploma Required Appropriate Score on Predictive Index (part of JWBs hiring process which applicant will receive after app submission) A demonstrated willingness to learn and comprehend construction means and methods associated with the renovation and construction of residential single and multi-family homes. Superior communication skills, collaborative with strong leadership and interpersonal skills The ability to work well in a team-oriented environment and to analyze decisions with a broad perspective Results oriented with high level of self-motivation Very analytical, quick to pick up systems and processes Highest level of personal and professional integrity and ethics.

Benefits: * 401(k) * 401(k) matching * Company parties * Dental insurance * Free uniforms * Health insurance * Opportunity for advancement * Paid time off * Training & development * Vision insurance We are looking for a self-driven and ambitious Administrative Sales Assistant to join our team! As an Administrative Sales Assistant, you will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email ensuring that all administrative duties are completed accurately and delivered with high quality and in a timely manner our clients expect. Administrative Sales Assistant duties and responsibilities * Answer and direct phone calls * Assist sales team as needed (i.e.: contact vendors for pricing, shipping updates, minor project management, estimate follow-up, etc.) * Assist in the preparation of regularly scheduled reports * Provide general support to visitors * Assist in Quality Control and Shipping/Handling as needed. Administrative Sales Assistant requirements and qualifications * Proven admin or assistant experience * Knowledge of office management systems and procedures * Excellent time management skills and ability to multi-task and prioritize work * Attention to detail and problem solving skills * Excellent written and verbal communication skills * Strong organisational and planning skills

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90, San Antonio, Texas 78227. At the department's discretion, the work location and days/hours may be subject to change. Work Schedule 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Coordinates, organizes, and maintains general office records. * Prepares routine reports and correspondence. * May research and compile data for special projects and reports. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications * Experience with clerical duties and modern office procedures * Experience operating a personal computer and utilizing rudimentary software. * Valid Class C Driver's License Applicant Information: * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. * Knowledge of basic mathematical principles and methods. * Knowledge of principles and procedures of record keeping and filing. * Skill in utilizing a personal computer and associated software programs. * Ability to communicate clearly and effective. * Ability to perform routine clerical work. * Ability to establish and maintain effective working relationships with the general public and City staff. * Ability to interpret and apply city and assigned department policies, procedures, and guidelines. * Ability to compile, organize, maintain accurate and complete records, and files. * Ability to operate a computer keyboard and other basic office equipment. * Ability to learn data retrieval and input methods. * Ability to perform all the physical requirements of the position.

The Administrative Assistant of Real Estate Services is responsible for providing administrative, clerical and accounting assistance to Real Estate Services manager and staff. Essential Duties & Responsibilities PROJECT MANAGEMENT ASSISTANCE - Responsible for flow of work orders to include: Receive project plans, creation and distribution of work order assignments and monitor of process - Monitor O&M project budgets and expenditures - Work with firms, engineers, architects, consultants, developers and property and business owners; communicates policies, requirements, processes, codes, and standards - Ability to read & analyze engineering drawings, system maps, plans, designs, blueprints, and department plats to determine work requirements and objectives - Maintain up-to-date fiscal year records of expenditures with appraisal, survey and title firms - Coordinate project close out with other departments - Ensure accuracy of tasks and submittals for work orders; ensure policies and procedures are followed. - Monitor and update submittal intake process ACCOUNTING FUNCTIONS - Receive, code, track and process invoices for payment - Create and track requisitions for purchases and payments - Monitor and administer P-card program for department - Purchase department tools and equipment with manager approval - Purchase and maintain adequate level of office supplies and materials - Reconcile invoices to purchase orders and work orders BUDGET - Coordinate and monitor department O & M budget - Track general capital account expenditures - Track and maintain financial data related to capital projects - Prepare and analyze financial summaries in detail - Collaborate with department manager on preparation for future fiscal year budgets ADMINISTRATIVE/CLERICAL - Responsible for effective customer service to include use of independent judgment in making decisions for handling customer issues or inquiries; routing calls & messages - Assist in development, interpretation, and maintenance of standards, specifications, policy, and procedures related to departmental operations - Compose department correspondence and forms - Perform routine duties such as make copies, fax, email, file, answer and route phone calls to department personnel - Responsible for organizing and maintaining accurate and efficient calendar of appointments and meetings - Organize and make travel arrangements for department staff - Process professional license renewals - Maintain reports on department performance measures for manager and Executive Director - Coordinate training and development schedule for staff - Receive and monitor employee leave requests - Review bi-weekly time entry for accuracy and completeness. Create ADP reporting for manager approval - Record Retention Liaison Officer - Public Information Officer for department GENERAL RESPONSIBILITIES - Maintain regular attendance; leave schedule should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines - Adhere to NBU safety guidelines and practices at all times and in all situations - Maintain a clean and safe work area, office, field site and vehicle as applicable - Develop & maintain effective customer service skills for communications with co-workers, customers and the public in general - Maintain strict confidentiality of business, employee and customer information in written and oral communications and safeguard sensitive documents - Adhere to NBU policies and procedures - Exemplifies NBU Core Values - Participate in and support initiatives to reach annual NBU Performance Measures Formal Education and Work Experience Requirements Degree/Diploma Obtained: High School Diploma/GED Work Experience Time Frame: One Year or More Field of Study: General Studies Other: Some Real Estate experience, college or advanced education preferred Other Minimum Qualifications Associate's degree in any field is recommended.

The Administrative Assistant of Real Estate Services is responsible for providing administrative, clerical and accounting assistance to Real Estate Services manager and staff. Essential Duties & Responsibilities PROJECT MANAGEMENT ASSISTANCE - Responsible for flow of work orders to include: Receive project plans, creation and distribution of work order assignments and monitor of process - Monitor O&M project budgets and expenditures - Work with firms, engineers, architects, consultants, developers and property and business owners; communicates policies, requirements, processes, codes, and standards - Ability to read & analyze engineering drawings, system maps, plans, designs, blueprints, and department plats to determine work requirements and objectives - Maintain up-to-date fiscal year records of expenditures with appraisal, survey and title firms - Coordinate project close out with other departments - Ensure accuracy of tasks and submittals for work orders; ensure policies and procedures are followed. - Monitor and update submittal intake process ACCOUNTING FUNCTIONS - Receive, code, track and process invoices for payment - Create and track requisitions for purchases and payments - Monitor and administer P-card program for department - Purchase department tools and equipment with manager approval - Purchase and maintain adequate level of office supplies and materials - Reconcile invoices to purchase orders and work orders BUDGET - Coordinate and monitor department O & M budget - Track general capital account expenditures - Track and maintain financial data related to capital projects - Prepare and analyze financial summaries in detail - Collaborate with department manager on preparation for future fiscal year budgets ADMINISTRATIVE/CLERICAL - Responsible for effective customer service to include use of independent judgment in making decisions for handling customer issues or inquiries; routing calls & messages - Assist in development, interpretation, and maintenance of standards, specifications, policy, and procedures related to departmental operations - Compose department correspondence and forms - Perform routine duties such as make copies, fax, email, file, answer and route phone calls to department personnel - Responsible for organizing and maintaining accurate and efficient calendar of appointments and meetings - Organize and make travel arrangements for department staff - Process professional license renewals - Maintain reports on department performance measures for manager and Executive Director - Coordinate training and development schedule for staff - Receive and monitor employee leave requests - Review bi-weekly time entry for accuracy and completeness. Create ADP reporting for manager approval - Record Retention Liaison Officer - Public Information Officer for department GENERAL RESPONSIBILITIES - Maintain regular attendance; leave schedule should be managed so as to not interfere with ability to accomplish tasks, including special projects and assignments with deadlines - Adhere to NBU safety guidelines and practices at all times and in all situations - Maintain a clean and safe work area, office, field site and vehicle as applicable - Develop & maintain effective customer service skills for communications with co-workers, customers and the public in general - Maintain strict confidentiality of business, employee and customer information in written and oral communications and safeguard sensitive documents - Adhere to NBU policies and procedures - Exemplifies NBU Core Values - Participate in and support initiatives to reach annual NBU Performance Measures Formal Education and Work Experience Requirements Degree/Diploma Obtained: High School Diploma/GED Work Experience Time Frame: One Year or More Field of Study: General Studies Other: Some Real Estate experience, college or advanced education preferred Other Minimum Qualifications Associate's degree in any field is recommended.

About the job Executive Personal Assistant About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)