Manager's assistant/administrative assistant jobs in San Bernardino, CA

Join Yorke Engineering, LLC, an Environmental Consulting leader in California that implements Environmental Engineering and Compliance solutions for our clients throughout the western US. We're a family-owned and operated company with over 90 employees. We are looking for a sharp and reliable Executive Personal Assistant. This is a part-time or full-time position based on the candidate's preferences at 30-40 hours per week from our corporate office in San Juan Capistrano, CA during our normal business hours. We offer a full benefits package including Paid Time Off, Holidays, Full Medical/Dental/Vision, along with a 401k with a generous company match for full-time staff. Position Summary: The Executive Personal Assistant assists the Executive Management team by learning the needs of the Executive team and taking on a variety of personal and company responsibilities to create more availability for the Executive Management team to focus on top priorities. The position requires a professional individual with a high standard of quality, efficiency, and organization. This position will require the candidate to prioritize multiple responsibilities. The candidate will be required to think critically and solve problems in a self-sufficient manner with support provided as needed. The candidate responsibilities and qualifications will include: Support Executive Management with special assignments including: Ensure the Executive Management team is fully prepared for leading staff training presentations by creating, organizing, and distributing presentation materials; Record and accurately file key takeaways, decisions, and action items following client presentations, internal-staff meetings, and training events; Create content for a variety of tasks using Excel, PowerPoint, and Word formats; Create content, messaging, and activities for Staff Meeting, holiday party, and special events support; Prepare, print, and organize training materials for clients and staff; Coordinate projects between Executive Management and employees; Collect client feedback and help company leaders create training opportunities based on key improvement areas; Special projects and filing in SharePoint. Manage Outlook calendars and filter emails based on priorities; Submit expense reports and schedule travel; Team-driven individual that's motivated to support other team members when needed; Schedule and complete personal tasks for example: Grocery shopping, mail processing, copying keys, schedule appointments, and returning items to vendors or stores; Supervise vendors for home maintenance, renovations, and landscaping; Car services drop-off pickups for routine maintenance. Candidate Qualifications include: Associates degree or Bachelor's degree from an accredited university with minimum GPA of 3.2; GPA will be verified; 8-12+ years of professional experience, most recently as an Executive and/or Personal Assistant for 3+ years; Solid organizational skills including the ability to multi-task, prioritize, and work independently; Excellent verbal and written communication skills; Available to work in-office at our San Juan Capistrano office during business days; Strong software skills including Microsoft Office 365: Outlook, SharePoint, Word, Excel, and PowerPoint.

Executive Administrative Assistant - Hybrid | Irvine, CA | Kelly at Johnson & Johnson Join a world-class team and take the next step in your career! Kelly , in partnership with Johnson & Johnson, is seeking a talented Executive Administrative Assistant for a dynamic hybrid role in Irvine, CA. You'll play a key part in supporting leadership and streamlining office operations for one of the most respected companies in the healthcare industry. Job Specifications Job Type: Flexible between 20-40 hours per week. Company: Kelly (Johnson & Johnson Assignment) Location: Irvine, CA (Hybrid) Pay Rate: $30.00/hr Shift: Flexible, within business hours 7a-4p preferred due to various teams in differing time zones Assignment Length: 1 year (potential for extension) Roles and Responsibilities Coordinate event logistics and provide administrative support for meetings and workshops. Manage complex calendars for senior leaders (Two Senior Directors and their teams; coordination with global admins), schedule appointments, update calendars, and troubleshoot booking issues (including digital booking systems). Planning events and onsite scheduling coordinating of services, meetings, gatherings, and events. Prepare expense reports, process invoices, and support travel bookings for leaders using Concur; support domestic and international travel including visa support. Maintain office supply inventory, organize files, and manage office storage systems. Support around POs, payment requisitions, PO issuing, and project number creation. Occasionally greet vendors and visitors-ensure pre-registration, prepare guest passes, escort guests, and liaise with onsite facilities and cafeteria staff for meetings/events. Collaborate proactively with leadership, global admin teams, maintaining key spreadsheets and digital records of leaders and their locations. Advise on healthcare compliance for expenses and events, including program/expense limits for healthcare providers. Utilize Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel) daily, as well as company-specific tools (Concur, Workday, Ariba, digital solutions). Qualifications & Skills High School diploma or GED required. 5+ years of office-based experience, including 2+ years as an Executive Assistant. Advanced proficiency with Microsoft Office Suite; experience with Concur and Workday is a plus. Strong multitasking and organizational skills within a dynamic team setting. Exceptional verbal & written communication and interpersonal abilities. Professional, resourceful, self-starter with strong initiative, able to “own” issues until resolved. Open and collaborative team player, able to partner closely with leaders and coordinate with onsite teams (facilities, cafeteria, other admins). Familiarity with healthcare provider compliance and basic PO/program management Experience working in a fast-paced, cross-functional business environment Ideal Candidate Hyper-focused and self-motivated, able to partner closely with leaders, anticipate needs, manage priorities and people effectively, and leverage digital tools to keep operations smooth. Comfortable engaging with guests and office staff, and able to manage quick event turnaround. Company Culture At Kelly and Johnson & Johnson, you'll find a collaborative, inclusive, and innovative work environment. The team values professionalism, initiative, and mutual respect. You'll be encouraged to grow your skills, support meaningful projects, and make a real difference in the lives of others. If you thrive in a fast-paced, cross-functional setting-and are ready to anticipate needs and drive results-you'll fit right in! Ready to discover what's next? Apply today and let Kelly connect you to your future!

Hybrid's humble beginnings started in 1997 in the back of a print shop designing, selling, and printing tee shirts. Today, Hybrid is a global apparel industry powerhouse in brand and licensing management. Hybrid provides its expertise and fully vertical operations capability - design, merchandising, development, sourcing, production, and distribution - to a broad suite of branded, licensed, generic, and private label partners. Hybrid's full-service apparel design and manufacturing expertise extends across the apparel category, including knits, woven tops, bottoms, tees, and accessories. As our organization has evolved, so has our philosophy of doing business. We have made concerted efforts to remove ourselves from the antiquated approach of other apparel manufacturers and doing things differently has been our focus. We are building a company ethos that breeds innovation, collaboration, integrity and excellence in customer service. What is my role? Work closely with the Senior Account Manager in conjunction with other various departments to assist in the daily functions of managing the orders and accounts. What You'll Do License Approvals Support AM working with Licensing Dept. on license approvals: Route lines sheets for concept approval Check concept/PP approval status Request Production Line sheets (as needed) Samples Submit sample requests (enter CPS) Ensure samples requested cover customer and license requirements Order blanks for domestic samples, if needed Follow up on sample needs with Import or Domestic team Review sample and check against customer CAD Prep and send PP samples to customer (as needed) Include any special tags or special instruction as required by account Prep and send TOP samples to customer (as needed) Include any special tags or special instruction as required by account Packages Prep and send packages as needed for customers with guidance from AM. Keep log and track packages as needed with AM Miscellaneous Prep and build Development Project Requests Prep and build Worksheets for costing or orders What You'll Need BA or AA in a Fashion related field preferred 1-2 years' experience in account management within the apparel industry Detail oriented and very organized This position must push for results and constantly follow up with others. Good communication skills Proficient with MS Office and Excel. Computer comfort as all tasks are done on various programs (i.e. sample portal, unity, art portal, inventory portal) Able to work in hectic environment and with tight deadlines Need to be able to juggle many tasks simultaneously Ability to work until the job is done. There are often extra hours spent at end of day. Must be self-motivated and comfortable working without constant managerial follow up Hybrid Apparel is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

Why You'll Love Us: The staff at Cedar House is passionate and dedicated to improving the lives of those suffering from substance use disorders. They have uncompromising integrity and the ability to maintain the strictest confidentiality. We are a high-energy, enthusiastic, respectful team who values the ideas and opinions of others. Salary range for this position is $65,900 - $83,200 / Annually. We offer the following benefits: Medical/Dental/Vision/Life Insurance 403b Retirement Plan Company matched at $1: $1 up to 6% of Annual Salary Employee Assistance Plan Vacation 2 weeks accrued per year initially, then incrementally more with longevity. Sick Leave - 48 hours. Holidays - 12 paid per year. What You'll Do: Job Summary: The Executive Administrative Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and, at times, other high-level Executive Team members. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with high professionalism and confidentiality. Job Functions: · Provide sophisticated calendar management for the CEO. · Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. · Receive CEO phone calls and emails, direct appropriate personnel, and respond to inquiries, investing in building long-lasting relationships both externally and internally. · Work closely with the CEO to inform them of upcoming commitments and responsibilities and follow up appropriately. · Act as a liaison and provide support to the Board of Directors. · Arrange and handle all logistics for Board meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. · Adhere to compliance with applicable rules and regulations set in the bylaws regarding Board matters. · Maintain open communications with the board and the CEO and, as needed, members of the Executive Team, including meeting updates, and providing necessary information and documents. · Coordinate all Board and Executive Team meetings and retreats and assist with staff meetings and events as needed. · Anticipate the CEO's needs in advance of meetings, conferences, etc. · Complete a broad variety of administrative tasks that facilitate the CEO's ability to lead the organization, including: effectively Assisting with special projects; Designing and producing complex documents, reports, and presentations; Collecting and preparing information for meetings with staff and outside parties; Composing and preparing correspondence; Maintaining contact lists; Making travel arrangements; and completing expense reports. · Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. · Prioritize and determine appropriate courses of action, referral, or response, exercising judgment to reflect the CEO's style and organization policy. · Act as a "barometer," sensing the environmental issues and keeping the CEO updated. · Provide "gatekeeper" and "gateway" roles, bridging smooth communication between the CEO and staff and demonstrating leadership to maintain credibility, trust, and support with the Executive Team. · Complete projects by assigning work to appropriate staff, including the Executive Team and other Administrative Specialists, on behalf of the CEO. · Work with the Executive Team to coordinate the CEO's outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. · Maintain inventory and replenish office materials such as snacks, printer, paper, and office supplies. · Provide event management support as requested. · Provide hospitality to all guests and help to create a welcoming environment. · Process and distribute daily mail. · Maintain timely and reliable attendance. · Perform life-saving measures when needed to protect the lives of Cedar House clients and employees. · Other admin duties and/or responsibilities as the Executive Team assigns. Requirements What You'll Bring: Experience: A minimum of ten (10) years of experience in the secretarial/clerical field, assisting executive-level staff, preferably CEO. Significant executive support experience, including supporting C-level executives. (Nonprofit board experience is highly preferred.) Expertly Proficient in Microsoft Suite and desktop publishing software; ability to design and edit graphic presentations and materials. Type at least 40 words per minute. Education: Bachelor's Degree in a related field required (Master's Degree in related field preferred). Complete continuing education and training as required by Cedar House, County, and State mandates. Maintain current CPR/First Aid/AED. Knowledge/Skills/Abilities: Uncompromising integrity and ability to maintain the strictest confidentiality. Champions the mission, culture, and objectives of the organization. Demonstrates value and respect for all employees. Some Knowledge of compliance and regulatory requirements for the industry. Technical proficiency and problem-solving skills. Exceptional organizational skills and impeccable attention to detail. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funding partners. Make appropriate, informed decisions regarding priorities and available time. Ability to complete a high volume of tasks and projects with little or no guidance. Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Ability to work with diverse groups of people. Ability to present information concisely and effectively, both verbally and in writing. Excellent judgment is essential. Ability to switch gears at a moment's notice. A sense of humor and a positive attitude. High energy and enthusiasm. Performs effectively as a team player. Values the ideas and opinions of others and routinely collects their input as part of the decision-making process. PHYSICAL REQUIREMENTS The physical requirements described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable Individuals with disabilities to perform these functions. While performing the duties of this job, the employee must be able to remain in a stationary position 80% of the time. They will also need to move around inside the office occasionally to access filing cabinets, office machinery, etc. The employee must be capable of operating a computer and other office productivity machinery. There may be occasions where the employee needs to climb up or down a ladder or equipment and position themselves to maintain files in file cabinets. It is essential for the employee to communicate information and ideas clearly so that others can understand. They must also be able to provide accurate information in these situations. The employee should be able to observe details at close range and occasionally move boxes weighing up to 20 pounds for various reasons. Additionally, the employee may need to work around or be exposed to outdoor weather conditions. WORKING ENVIRONMENT The work environment characteristics described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable Individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is not exposed to weather conditions. The noise level in the work environment is usually moderate. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Salary Description $65,900 - $83,200 / Annually

Job DescriptionPERSONAL/EXECUTIVE ASSISTANT The Personal/Executive Assistant will be a high-performing and serve as the right hand to the CEO, helping to provide on-the-ground support to the CEO across both personal and business matters. This position is ideal for a highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO. This is a unique opportunity to be involved in a dynamic team with an amazing culture. ESSENTIAL DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: From managing complex travel itineraries and conducting in-depth research to handling special projects and anything else that comes your way, this position requires someone who thrives on variety and can juggle diverse responsibilities with ease Manage and coordinate extensive travel logistics, ensuring all arrangements are handled seamlessly Oversee and execute complex and last-minute problem-solving tasks efficiently Maintain high standards of organization, precision, and accountability in all aspects of the role Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf. Deals with International group of important external callers and visitors as well as internal contacts at all levels of the organization. Organizing meetings, including scheduling, sending reminders, and organizing any necessary details. Managing the executives calendar, including making appointments and prioritizing the most sensitive matters. Translate between Executive and external/internal individuals Will be required to travel Internationally 25% Other duties assigned as needed. JOB SKILLS AND QUALIFICATIONS Must be Bilingual (Fluent in Mandarin and English) Must be able to read/write in Mandarin and English MBA or a combination of Bachelors and experience Must be highly organized, proactive individual who is flexible and detail-oriented, adept at managing various tasks and supporting the daily personal activities of the CEO Technologically savvy and extremely proficient with complete Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook), Adobe Suite including Acrobat Excellent written, oral, and interpersonal communication skills are a must* Strong organizational skills, ability to prioritize, take independent initiative for action within areas of responsibility and attention to detail. Time management and ability to meet deadlines Must be able to travel

Executive Assistant to Creative Director/CEO Global Art/Design Studio About Us We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. Position Overview We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. Key Responsibilities Professional Support: Serve as primary communication interface for CEO across all channels Coordinate complex scheduling across multiple time zones and international travel Prepare detailed meeting materials and maintain meticulous project documentation Manage relationships with artists, cultural partners, collaborators, and industry contacts Provide remote administrative support during CEO's regular trips to East Asia Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: Track progress across multiple creative projects (fashion, art, film, music) Interface between CEO and internal team members Coordinate with external partners, venues, and cultural institutions Assist with event planning and execution logistics Personal Management: Manage personal calendar, appointments, and household coordination Arrange comprehensive travel itineraries for domestic and international trips Handle personal errands and home management as needed Requirements Professional Background: 5+ years executive support experience, preferably in arts, design, or cultural institutions Experience with galleries, museums, design firms, or cultural foundations strongly preferred Demonstrated ability to work in high-standards environments with attention to presentation and protocol Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: Exceptional written communication for drafting correspondence on CEO's behalf Experience with project management tools and creative industry workflows Strong copywriting and editing abilities Comfortable with both formal business protocols and creative industry practices Personal Qualities: Refined aesthetic sensibility appropriate to experimental fashion/art environment Highly diligent with detailed note-taking, task tracking, and follow-through Strategic thinker who anticipates challenges and develops solutions before problems arise Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics Comfortable working behind-the-scenes to support creative vision Exceptional discretion with confidential artistic and business matters Punctual and reliable with unwavering attention to deadlines Adaptable to non-traditional schedules including evenings and cultural events Calm under pressure with excellent stress management capabilities Work Environment Full-time, in-office position based in Orange County Occasional evening/weekend availability for events and international coordination Opportunity to engage with cutting-edge creative projects and international art scene Professional growth within a rapidly expanding creative and technology venture What We Offer We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

The Role Supports the Director, Operations team, and Procurement team, as a liaison between facility/building/housekeeping vendors. Manages cage inventory, generating purchase orders (PO's) and ordering of supplies. Supports with Administrative duties as requested by Director, along with managing vendor invoicing, billing processes, discrepancies, and reconciling PO's. Cross trains in other departments and provides support when needed. Maintains excellent service standards to other departments within the organization. Ensures mail and general DC correspondence are responded to daily. Creates and tracks facilities inventory and may support with procurement reports as needed. We celebrate diversity--of your background, your experiences and your unique identity. We are committed to ensuring an inclusive and equitable workplace where all of our employees can Come as They Are. We believe that when we bring our different perspectives to work, we are truly Better Together. Your Impact The primary functions of this role, include but are not limited to: Supports the Director of Engineering & Facilities with administrative duties. Performs procurement duties, alongside Supplies team, to process invoices/PO's Interfaces with Operations and Fulfillment leadership. Ensures all DC-supplies requests are tracked, responded to, and fulfilled. Creates and runs ad hock reports as needed by Director. Processes Expense Reports, P-card billing for Director each month. Follows up with Floor leads on important deliveries, supplies, packages needed by Front Office team. Who You Are Ability to multi-task in a fast-paced environment Possesses a high degree of dependability, integrity, and people skills Highly motivated, a team player and motivated self-starter We'd love to hear from people with Experience working in a warehouse environment and knowledge of inventory control processes Associates Degree 2-4 years related experience. Must be able to take responsibility and ownership of their work. Ability to multi-task in a fast-paced environment. Possesses a high degree of dependability, integrity, and people skills Must be able to work with little supervision. Excellent verbal and written communication skills Ability to speak effectively in front of groups of employees. Bilingual in English and Spanish Proficient in Microsoft Applications - Outlook, Word, Excel, PowerPoint Experience working effectively in complex global organizations, satisfying the needs of diverse constituents, and often working under the pressure of competing and sometimes conflicting priorities Highly motivated, a team player and motivated self-starte Experience using a WMS (Warehouse Management System) or an Oracle WMS is a plus Must be able to use calculations such as discounts, interest, commissions, proportions, and percentages as well as know basic algebra. Knowledge of warehouse related software. What We'll Give You - Competitive Pay and Bonuses - We've created a variety of competitive compensation programs to foster career development, reward success and to show our employees just how much they're valued. Financial Planning and wellbeing - No matter what financial goals our employees have set, we want to help them get there. Our plans provide powerful ways to protect income, pay for expenses and invest in the future. Time away from work - Sometimes we need time away to be with family, focus on our health or just simply recharge. Our plans support our employees' needs to get out, get healthy and come back stronger than ever. Extras, discounts and perks - Being a valued member of the Deckers Brands team means more than just a paycheck. From generous discounts to community-based programs, we offer a variety of cool extras Growth and Development - Deckers Brands was built on the idea of pursuing passion. That's why we offer extensive opportunities and support for personal and professional development. Health and Wellness - There's nothing basic about our comprehensive health and wellness programs and offerings. While at work and at play, we aim to support a healthy lifestyle. $24.00 - $27.00 per hour The salary range posted reflects the minimum and maximum target for new hire salaries for this role in our Moreno Valley, CA distribution center. Individual pay will be determined by location and additional factors, including job related skills, experience, and relevant education or training. Your recruiter can share more about the specific salary for your preferred location during the hiring process. Equal Employment Opportunity Diversity and inclusion are key to our success. We are proud to be an equal opportunity employer and our employees are people with different strengths, experiences and backgrounds who share a passion for our brands. We welcome qualified applicants regardless of their race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, military or veteran status, mental or physical disability, medical condition and all of the other beautiful parts of your identity.

Senior Administrative Support - Diagnostic Radiology - (10033098) Description Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope's growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. Position Summary:The Senior Administrative Support will support faculty and leaders in Diagnostic Radiology. With significant independence, provides senior administrative support that requires no instructions on routine work, and general instructions on new assignments. Resolves routine complex inquiries utilizing knowledge of policies and procedures. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs or tables. Prioritizes projects for completion with only limited supervision. Relies on experience and judgment with the flexibility to create solutions. This is an on-site position working business hours Monday-Friday. As a successful candidate, you will:Manage calendars for faculty and leaders. Schedule and attend meetings and take minutes. Set up conferences. Prepare PowerPoint presentations for faculty. Process reimbursements. Compile information and prepare reports and records. Make appointments and travel arrangements and manage expenses. Screen visitors and telephone calls. Compose and route routine correspondence. Prepare confidential and special reports including periodic statistical reports. May train and direct clerical staff. Make decisions on minor administrative matters and completes clerical details as needed. Qualifications Your qualifications should include:High school diploma or GED, some vocational/specialized training. Bachelor's degree preferred. Experience may substitute for minimum education requirements. 3 to 5 years' responsible secretarial or clerical experience in a professional environment. Proficiency in Microsoft Word, PowerPoint, Outlook, Excel, Teams. Additional Information:City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. This position is represented by a collective bargaining agreement. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE. Primary Location: United States-California-DuarteJob: AdministrativeWork Force Type: OnsiteShift: DaysJob Posting: Dec 10, 2025Minimum Hourly Rate ($): 25. 651000Maximum Hourly Rate ($): 35. 911000

Job DescriptionBenefits: 401(k) matching Bonus based on performance Competitive salary Health insurance Opportunity for advancement Paid time off Signing bonus Titan Disposal Co., Inc is seeking an Office Manager for our rapidly growing construction service business in Pasadena, CA. The Administrative Assistant will work closely with the company's partners on a daily basis and support the development, coordination, and execution of integrated office procedures. Primary responsibilities will include supervision of the office administrative team, coordination of marketing activities, handling proposals, scheduling meetings, and other office-related duties. The company is offering an attractive compensation package, including desirable pay rate, medical/dental/vision insurance, 401k, bonus potential and more! Responsibilities Maintain filing system for the company. Oversee the daily operations of the office. Prepare contract review, special certificate of insurance, and project proposals. Respond to customer inquiries. Oversee accounts payable, accounts receivable, and collections. Meeting planning, conference room setup, conference call setup, etc. Assist with payroll and workers compensation. Coordinate project submittals and special projects Answer and direct all incoming phone calls. Manage incoming and outgoing mail. Manage office supplies and vendors. Recruit and manage the administrative personnel by overseeing all job duties or delegated tasks including but not limited to discipline and performance reviews. Qualifications Proven experience as an office manager working in the construction industry High school diploma required; Associate's or Bachelor's degree is a plus Microsoft Excel proficiency QuickBooks Excellent written and verbal communication skills Leadership skills Attention to detail. Certified Payroll Specialist is required!

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class. SUMMARY DESCRIPTION Under general direction, performs a variety of highly responsible, complex, and sensitive administrative and secretarial duties in support of an executive-level manager; processes administrative details not requiring the immediate attention of the executive including the coordination of functions, communication of policy, researching information, the preparation of reports, and other administrative tasks. The senior executive administrative assistant classification provides responsible administrative support to an executive-level manager. The duties of the senior executive administrative assistant involve a wide variety of diverse, complex, and sensitive/confidential administrative and secretarial tasks, requiring a substantial amount of tact, judgment, and initiative. The incumbent is required to be self-directed and to relieve the executive of various administrative duties and may provide work direction, supervision, and guidance to clerical personnel assigned to the area. REPRESENTATIVE DUTIES The following duties are typical for this classification. * Serves as senior executive administrative assistant to an executive-level manager; participates and assists in the administration of the executive's office, providing relief from a variety of technical and administrative duties; serves frequently as a liaison between the executive and the public, students, staff, and other campus/district officials; promotes and maintains positive staff, student, and community relations; exercises judgment, diplomacy, and discretion in handling matters of a difficult and sensitive nature. * Assists the executive in meeting reporting requirements, functional responsibilities, and research objectives; assists in organizing programs, functions, and activities promoted by the district, college, or program area. * Serves as receptionist for the executive's office; screens office and telephone callers; responds to sensitive questions, complaints, and requests for information from administrative, management, academic, and/or classified staff and the general public; communicates information in person or by telephone where judgment, knowledge, and interpretation of policies and procedures are necessary. * Plans and organizes office support functions for the executive's office; coordinates, oversees, and evaluates the flow of office work and assures that work is performed in a timely and accurate manner; recommends improvements in work flow, procedures, and use of equipment and forms; reviews, updates, and informs the executive and others of essential timelines; discusses and reviews calendar of events on a regular basis with the executive to assure timely coordination of office activities and status of assigned projects; develops schedules related to assigned activities and services. * Assists in developing procedures to expedite transmittal of information or facilitate implementation of policies and programs; develops standardized computer formats for division reports and publications; establishes new and revised office procedures as appropriate. * Utilizes technology to correspond with others and to maintain assigned calendars, schedules, and appointments; coordinates and arranges meetings; coordinates activities with other departments; makes travel arrangements for assigned staff; processes conference reimbursement and other requests. * Collects, researches, compiles, analyzes, verifies, summarizes, records, and evaluates information; prepares and distributes narrative, statistical, and financial data, recommendations, and alternatives as requested; completes reports; verifies and reviews forms and reports for completeness and conformance with established regulations and procedures. * Coordinates and oversees specialized functions or projects independently as assigned; coordinates a variety of special events and district-wide activities for the executive; assures that work is performed in a timely and accurate manner; uses independent judgment to develop and provide recommendations, suggestions, or information as appropriate. * Responsible for compiling and coordinating the submission of board agenda items and supporting documentation for assigned area; reviews board books to assure information is accurate. * Serves as liaison between senior level executive staff, administrative and management staff, academic and classified staff, students, representatives of community agencies, and the general public by relaying messages, answering questions, clarifying information, responding to requests, resolving problems, explaining District, College, Department, or Program area policies and procedures, or referring callers to the administrator or others as necessary. * Assists in the preparation and administration of program budget(s); assists in preparing cost estimates for budget recommendations; assists in submitting justifications for budget items; allocates funds to proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget reports to the executive for control of expenditures; assists in resolving budget issues and problems; interacts with others regarding deposits; processes budget/expense transfers; recommends budget revisions. * Recommends expenditures for office equipment, materials, and supplies; initiates contact with vendors for various products and services and assures their timely ordering, receipt, and storage; assures proper functioning of office equipment; posts, monitors, and tracks invoices and other expenditures. * Provides staff support to standing and ad hoc committees and other groups as assigned; attends meetings and takes notes or records proceedings; prepares and distributes agendas, background materials, and minutes as appropriate. * Takes and transcribes dictation of sensitive/confidential materials; prepares a variety of correspondence, memoranda, reports, proposals, and other materials; composes and edits correspondence; records and prepares minutes from a variety of meetings; distributes materials as appropriate. * Composes correspondence independently; prepares preliminary responses to letters, general correspondence, and personal inquiries of a sensitive nature, including faculty, students, and staff grievances and complaints, for the executive's approval. * Establishes and maintains a variety of complex, interrelated filing systems including confidential files; establishes and maintains files for information, records, and reports including those related to budget and cost records; maintains manuals and updated resource materials. * Maintainsspecial confidential correspondence and administrative files. Has access to confidential documents, subpoenas received in person or by mail compilation of bargaining unit agreements and contracts, Skelly hearings, privy to confidential information that is discussed at the Chancellor's Executive Cabinet. * Receives and distributes mail and identifies and refers matters to the executive in order of priority. * Utilizes various computer applications and software packages; enters, updates, corrects, and extracts information; maintains and generates reports from a database or network system. * Performs related duties as required. The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties. Knowledge of: * District organization, operations, policies, and objectives. * Operational characteristics, services, and activities of the functions, programs, and operations of the executive's office. * Work organization and office management principles and practices. * Pertinent state, federal, and program policies, rules, and regulations including applicable sections of the State Education Code. * Instructional process and college environment. * Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. * Processes, procedures, and practices of budget preparation and administration. * Principles, practices, and procedures of business letter writing. * Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation. * Principles and procedures used in complex, inter-related record keeping. * Principles and practices used to establish and maintain files and information retrieval systems. * Interpersonal skills using tact, patience, and courtesy. * Principles and practices of providing training, work direction, and guidance to lower-level office staff and student workers. * English usage, grammar, spelling, punctuation, and vocabulary. * Oral and written communication skills. Ability to: * Perform difficult and complex administrative and secretarial work to effectively relieve the executive of administrative detail. * Perform specialized, technical, and administrative support duties involving the use of a high level of independent judgment and personal initiative. * Understand the organization and operation of the executive's office as necessary to assume assigned responsibilities. * Understand, interpret, apply, and explain applicable rules, regulations, policies, and procedures independently, apply them with good judgment, and use judgment and discretion to act when precedents do not exist. * Effectively handle and resolve difficult and sensitive situations. * Manage multiple priorities and tasks to meet changing schedules and deadlines. * Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals. * Prepare a variety of clear and concise administrative and financial reports. * Independently compose and prepare correspondence and memoranda. * Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. * Adapt to changing technologies and learn functionality of new equipment and systems. * Type at a rate of speed necessary for successful job performance. * Take and transcribe dictation at a rate of speed necessary for successful job performance. * Use sound judgment in recognizing scope of authority. * Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports. * Respond to requests and inquiries from students, staff, or the public; effectively present information in person or on the telephone to students, staff, or the public. * Use correct English usage, grammar, spelling, punctuation, and vocabulary. * Make arithmetic calculations quickly and accurately. * Understand and follow oral and written directions. * Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person. * Work independently with very little or no direction. * Demonstrate a sensitivity to, and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of community college students and personnel, including those with physical or learning disabilities. * Communicate clearly and concisely, both orally and in writing. * Establish and maintain effective working relationships with those contacted in the course of work. Education/Training: * A Bachelor's Degree that includes coursework in business administrator, office management, research and writing or related field. * An Associate's degree that includes coursework in business administrator, office management, research and writing or related field, with eight (8) years of experience may be substituted for the Bachelor's Degree. Required Experience: * Six (6) years of increasingly responsible secretarial experience involving a high level of public contact, use of computer and office applications, and providing secretarial support to executive and management staff, preferably in an administrative office in an educational environment. Desired Experience: * Two (2) years of full-time experience providing administrative or operational support to an executive-level leader. * Administrative or operational support to an executive-level leader experience must be within the last three years (must be answered/described in supplemental questions). * Demonstrated resourcefulness and ability to identify solutions independently, anticipate needs, and remove obstacles without requiring constant direction (must be answered/described in supplemental questions). The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment. Hearing: Hear in the normal audio range with or without correction The person selected for hire will be required to complete the following pre-employment requirements: * Submit to and successfully pass DOJ live scan/fingerprinting. Cost of live-scan services to be borne by candidate. * Sealed official transcript(s) in envelope from institution or electronic copies emailed directly from institution (for positions with higher education requirement) * Tuberculosis (TB) risk assessment * Other pre-employment requirements may be required depending on the position (i.e. certifications or licenses; see job posting qualifications section for details). Successful completion of all pre-employment requirements is mandatory to be eligible for employment. These requirements are in accordance with the San Bernardino Community College District's Administrative Procedures and Board Policies. Forecasted Recruitment Timeline (please note that delays may cause adjustments to this timeline): FORECASTED RECRUITMENT TIMELINE Internal HR Screening: 1/5/26-1/16/26 Testing: 1/19/26-1/23/26 1st Level Interviews: 2/2/26-2/6/26 2nd Level Interviews: 2/9/26-2/13/26 Board Date: 3/12/26 Projected Hire Date: 3/2/26

Division of Politics, Administration & Justice Graduate Assistant Pool POSITION The Division of Politics, Administration & Justice at CSU Fullerton invites applications for its Graduate Assistant Pool. We welcome applications from current CSUF graduate students in the Social Sciences to work in the following subject areas: Political Science Public Administration Criminal Justice This is a pool of Graduate Assistants for the department to draw on as necessary. APPOINTMENTS FROM THE POOL ARE TEMPORARY AND OFTEN MADE JUST PRIOR TO THE START OF THE ACADEMIC TERM. APPLICANTS MAY BE OFFERED EMPLOYMENT ON VERY SHORT NOTICE. Graduate Assistants Assigned to Classes: POSITION DESCRIPTION: Attend course lectures Preparation of supplemental materials Hold weekly office hours as requested by faculty Read and evaluate student exams and papers Proctor exams Maintain student records Organize study/review sessions as requested by faculty Other duties as assigned REQUIRED QUALIFICATIONS Active enrollment as a graduate student in the College of Humanities and Social Sciences A BA/BS degree in Political Science or related field or equivalent experience. Candidates should be in good academic standing Candidates should demonstrate their ability to interact and work effectively with a wide and culturally diverse range of students, including first-generation college students Demonstrated potential to work cooperatively and professionally with faculty, staff and other students PREFERRED QUALIFICATIONS Strong undergraduate and/or graduate academic record Classroom experience (e.g., supplemental instruction, tutorial work, or previous GA experience) Schedule availability to accommodate the needs of the Division of Politics, Administration and Justice. HOW TO APPLY A complete online application must be submitted in order to receive consideration. Please provide the following materials as it relates to your application requirements: Letter of application addressing interest in and qualifications for the position. Indicate preference for type of position (assigned to classes, advising office and/or floating position) Curriculum Vitae (CV) List of availability (Monday - Friday) Provide printed proof of enrollment for Fall 2025/Spring 2026 Applications will be reviewed as needed. Please direct all questions about the position to: Dr. Phillip Kopp, Department Chair, Division of Politics, Administration and Justice at ******************* COMPENSATION All Graduate Assistant appointments are made under the terms of the Collective Bargaining Agreement between the CSU system and the United Auto Workers. Initial appointments are for one semester only. Classification Range: $3,245 to $6,072 per month Anticipated hiring range depending on qualifications, not to exceed $3,800 The full-time monthly base salaries indicated above are prorated to the time base assigned. MANDATED REPORTER PER CANRA The person holding this position is considered a ‘mandated reporter' under the California Child Abuse And Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised July 21, 2017, as a condition of employment. CRIMINAL BACKGROUND CLEARANCE NOTICE This offer maybe contingent upon the completion of a satisfactory background check and may be rescinded if the background check reveals disqualifying information and/or if information was knowingly withheld or falsified. Please note, that continued employment is contingent upon your successful completion of a background screening as required under CSU policy. Graduate Assistants rehired at CSUF after a break in service of 12 or more months who have not had a CSUF background check within the past 12 months will be subject to a new background check; rehire is contingent upon the satisfactory completion of the new background check. OUT-OF-STATE EMPLOYMENT POLICY In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and requires hiring employees to perform CSU related work within the State of California. TITLE IX Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

If you are a motivated individual, and a self-starter with a can-do attitude, we would love to hear from you! The position is based at the Corporate Office located in Irvine. Hours are 9 a.m. - 6 p.m., Monday thru Friday. Compensation: $24.00 hourly, $200.00/monthly car allowance, and $75/monthly cell phone allowance. Job Qualifications: We are looking for a professional and welcoming District Administrative Assistant who has an eye for detail, is resourceful, reliable, flexible, has excellent organization skills, and can manage multiple tasks. They should also have excellent verbal and written communication skills. They should be familiar with MS Word, Excel, Outlook, and Power Point. Job Duties: Assist Operations Coordinator with special projects. Perform a variety of administrative and clerical tasks. Monitor and order all property supplies (gate cards, lease envelopes, business cards, etc.). Field all customer complaints and direct to respective District Manager, accordingly. Order, track, and distribute uniforms. Log and track audits. Assist Operations Coordinator with revenue management as needed. Review calls as requested by Operations Coordinator (including collection calls). Schedule monthly/annual vendor for routine services Visit/audit site for OC Listen to recorded calls and report to Operations Coordinator. Assist with Trello/Maintenance Tickets as needed. Check website inquires daily and direct accordingly. All inquiries must be addressed in a timely manner. APPLICANT MUST TAKE AND SUCCESSFULLY PASS A BACKGROUND CHECK AND DRUG TEST. You can find more information about our company at ************************** WE ARE AN EQUAL OPPORTUNITY EMPLOYER!

Under the direction of the Administrative Supervisor, the Administrative Associate is responsible for providing office support services as assigned. Essential Functions: Provides general administrative support including: a) Maintaining complete and accurate data entrywithin established timelines, b) Providing effective phone coverage, c) Maintaining an effective filingsystem, d) Monitoring and maintaining office supplies. Communicates effectively with appropriate site personnel in a professional manner regarding assignedtasks that integrate with site processes. Assists with administrative functions of intakes, completing paperwork and assisting with client files. Identifies areas of improvement to maintain excellence in the administrative processes and makessuggestions to Administrative Supervisor. Performs additional responsibilities as assigned and if applicable to the site as follows: a) Manage siteneeds, b) On-site technical support to all staff, c) Processes payroll, d) Manages psychiatric departmentneeds, e) Support HR needs, f) Administrative functions (if assigned to Administrative Office). Minimum Required Education and Experience: High School or general education degree (GED). Two years of administrative support experience. Position/Program Requirements: Must possess a valid California driver's license, personal automobile insurance and driving record thatmeets the standards outlined in the Agency's Personnel Policy: Motor Vehicle Operating Standards. Must be physically and mentally fit in accordance with the Agency's Personnel Policy: PhysicalFitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test. Must complete a personal background investigation conducted by the State of California. Physical Requirements: Have an adequate range of body motion and mobility to work in a residential, office or outdoorenvironment including standing and walking (even and uneven surfaces), alternating between standingand sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasionalcarrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently. Must be able to sit for prolonged periods of time in a vehicle for traveling to recreational activities, homevisits, DCFS and court locations which may be up to 100 miles driving distance.

Benefits: 401(k) Bonus based on performance Competitive salary Employee discounts Free uniforms Health insurance Paid time off Profit sharing Company parties Procurement & Administrative Associate California Operations Who We Are At Oasis Luxury Smart Homes, our greatest strength is our people - the ones who mix reliability with curiosity, and professionalism with just enough personality to make the workday feel alive. We're a team that shows up ready to collaborate, to learn, and to bring high-quality technology experiences to life for our clients. We hold ourselves (and each other) accountable, celebrate growth, and operate with a joyful, solutions-based mindset. Many of our team members have been with us for years - and it shows in the upbeat, can-do energy that fills our offices and showrooms. If you're hardworking, positive, detail-oriented, and take pride in supporting a great team, you'll feel right at home here. What We're Looking For We're seeking a Purchasing, Inventory & Administrative Specialist to support purchasing, inventory management, accounting data entry, and vendor logistics for our California operations. This role keeps the operational heartbeat steady: ordering accurately, receiving cleanly, reconciling faithfully, and ensuring our systems stay organized and up to date. The ideal candidate is precise, proactive, and not afraid to track down answers. If you love tidy records, clean data, and everything in its rightful place, this is your happy place. Duties & Responsibilities Purchasing & Vendor Coordination (California) Create and manage purchase orders for California projects and warehouse stock. Confirm pricing, stock availability, and delivery timelines with approved vendors. Track order status, shipments, and delivery confirmations. Reconcile received items and vendor invoices against purchase orders, quotes, and packing lists. Partner with Finance/AP to resolve discrepancies, credits, mis-shipments, or missing invoices. Record and reconcile one-off employee credit-card purchases, coding items properly and entering them into the accounting system. Maintain organized vendor, purchasing, and transaction records for clean audit trails. Light Accounting & Administrative Support Enter purchasing, inventory, and vendor data into the accounting system with accuracy and timeliness. Assist the CFO with liight accounting tasks including: Reviewing vendor statements Preparing invoices for payment Auditing credit card transactions Organizing AP documentation and digital records Support month-end administrative tasks related to purchasing and inventory, as assigned. Maintain confidentiality and accuracy in all financial-related workflows. Warehouse Operations Receive and inspect deliveries; log items accurately in the inventory system. Keep inventory records updated; conduct periodic stock counts and resolve discrepancies. Stage equipment for projects; record all outgoing equipment promptly. Keep stock and warehouse areas organized and labeled. Track equipment movement between warehouse and job sites; ensure technician check-out procedures are followed. Process RMAs and product returns per vendor/company procedures. Communicate regularly with the Purchasing Manager, Billing, Installation, and Sales teams. Service as parts runner as needed. Administrative & On-Site Support Maintain cleanliness and organization within the office and warehouse. Handle incoming calls, take messages, and route escalations to the correct team members. Receive and distribute mail, notices, and deliveries within the office. Experience & Skills 2+ years in logistics, purchasing, inventory management, or related operations. Experience with accounting data entry or light accounts payable strongly preferred. Proficiency with purchasing, inventory, or ERP software-or demonstrated ability to learn quickly. Highly organized with strong analytical and reconciliation skills. Clear communicator and collaborative team player. Able to troubleshoot discrepancies with persistence and curiosity. Knowledge of residential home technology or low-voltage equipment is a plus. High School Diploma or GED required. Physical Requirements Ability to regularly lift 20+ lbs. Ability to bend, kneel, squat, and stand for extended periods. Perks & Benefits At Oasis Luxury Smart Homes, our success is tied to the growth and wellbeing of our people. We offer: Competitive hourly rate (DOE) Employer-covered health insurance 401(k) Bonus eligibility through a personal performance incentive plan PTO & Sick Time Deep employee discounts on the latest and greatest AV gear Compensation: $24.00 - $27.00 per hour Smart Home Integration offers a tremendous growth opportunity for a variety of skill sets including sales, technician, project management, operations and more. According to CEDIA, the global trade association for the home technology industry, the most recent 2021 Integrated Home Market Analysis reports the estimated value of the integrated home market at $20.1B. Categories experiencing the most growth include lighting, motorized shades, lighting control, and networking. Smart Home Integrators offer careers in sales, operations, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service. If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills, and most importantly, gain success in a field that rewards ambitious hard workers, a Smart Home Integration opportunity is for you! Benefits of working in Smart Home Integration Opportunity for Growth If you want a responsible and engaging position in a fun environment, why not choose the Smart Home Integration sector. With the proper training and career road map, you can write your own ticket! Gain In-Demand Skills As consumers focus on improving and connecting their lives at home, growth in the smart home sector is booming.

Job Description Fiore Legal is an incredibly fast-moving law firm that is all about delivering the absolute best client experience. We are currently looking for a motivated and detail-oriented legal assistant with a minimum of 2 years of experience to join our team of dedicated professionals. Our practice is primarily focused on automotive and premises personal injury cases. Here at Fiore Legal, we believe that reputation is everything. When clients trust us with their cases, we do everything in our power to help guide them and optimize their recovery. The ideal candidate will enhance the effectiveness of the firm by providing reliable and consistent support for their team and clients. The ideal candidate must be well-versed in the particulars of civil litigation, specifically trial preparation. We are looking for people who are: Kind and compassionate Service-oriented Respectful Collaborative Authentic and real Ethical Responsible and trustworthy Ambitious & Accountable for results Excellent communication and people skills are essential Candidates must be highly organized, able to work in a fast-paced environment, and handle multiple tasks simultaneously Outstanding attention to detail Compensation: $20 - $26 hourly Responsibilities: Communication with insurance companies, medical professionals, and other third parties. Assist with requesting numerous documents related to case workup, such as medical records, insurance letters, DMV documents, and more. Assist with organizing and maintaining clients' electronic files within our case management systems. Qualifications: Must be able to prioritize tasks with demanding deadlines and work in a fast-paced environment Candidates must have worked with legal software, case management, and docketing programs Proficient with MS Office products About Company At Fiore Legal, we're more than just a personal injury law firm-we're a team that genuinely cares about clients and each other. We work hard and maintain high standards to provide the best possible service, but we also value a supportive, balanced work environment. Our team members enjoy a culture of collaboration, where growth is encouraged, and a wealth of resources is available to help you succeed. If you're looking to make an impact, grow professionally, and enjoy your career, Fiore Legal could be the perfect fit for you.

This internship supports the AI-based production planning project by gathering requirements, identifying data sources, and contributing to the development of a port production planning system to enhance ETA accuracy for customers. Document As-Is processes by interviewing port and HQ personnel and developing Visio process maps Collect interface files and sources for vessel schedule, port in data, real-time production data, parts inventory, lot inventory, lot location, shuttle, truck order, and ship out data. Build a logic to take in production requirements and produce processing plan according to the AI Monitor accuracy of outcome and enhance logic to improve accuracy and efficiency. Develop system maintenance documentation and train IT staff to ensure effective system operations Develop and maintain Standard Operating Procedures (SOPs) for end users

Performs varied administrative and office duties to support the clinical activities for the College of Dental Medicine with a primary role in Community Based Dental education. This position requires extensive knowledge of dental office procedures and protocols. Required Qualifications Experience: Three or more years of experience in a clinic, hospital clinic or multi-provider dental office preferred. Experience in a dental school environment helpful. Knowledge of dental terminology. Knowledge of billing Denti-Cal Education: Any combination of education, training, or experience that provides the required knowledge, skills, and abilities. Must maintain a Motor Vehicle Report ( MVR ) that satisfies the requirements of the WesternU Vehicle Use Policy.

At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission. Job Summary Under the direction of the Chief Information Officer (CIO), the Administrative Support Assistant at DAP Health provides comprehensive administrative and clerical support to the Information Technology, Finance, Contracts, and Legal departments. This role serves as a key resource for the CIO and the broader administrative teams, managing daily operations, coordinating schedules, and streamlining workflows to ensure the smooth functioning of a dynamic, cross-functional environment. Responsibilities also include assisting the administrative team with completing insurance applications, requesting and organizing certificates of insurance, and maintaining accurate tracking of communications and documentation related to reportable property, casualty, and auto claims and incidents. Additionally, this role supports the Finance, Contracts, Administrative, and IT teams with ordering office supplies. The ideal candidate will work independently, handling a wide range of complex and confidential tasks while demonstrating exceptional communication and interpersonal skills. This position requires the ability to interact effectively with internal teams and external partners, delivering high-quality support across multiple departments. Supervisory Responsibilities: None Essential Duties/Responsibilities Provide high-level administrative support, including calendar management, meeting coordination, and day-to-day operational tasks Prepare, format, and distribute reports, presentations, and correspondence for internal teams and organizational stakeholders Support project tracking by monitoring task completion and compiling progress updates for internal reporting Process and submit pre-approval forms, distribution requests, quotes, and invoices in accordance with organizational policies Review, assess, route, and respond to correspondence, ensuring timely follow-up and resolution of action items Act as a communication liaison between internal departments and external partners to facilitate accurate and timely information exchange Coordinate logistics for departmental meetings, trainings, and special events, including scheduling, materials, and setup Respond to inquiries from administrative and clinical staff, as well as external stakeholders, with professionalism and efficiency Collaborate with cross-functional teams to support the integration and alignment of administrative operations across the organization Assist with reconciliation of company credit cards as needed Sort and distribute incoming and outgoing mail daily across all departments and manage courier services Maintain and track usage of the campus postage machine, including oversight of the postage log Order and manage departmental supplies through the DAP Ordering Portal Perform other duties as assigned to support departmental and organizational needs Required Skills/Abilities * Exceptional organizational skills with the ability to manage multiple priorities and tasks efficiently * Outstanding written and verbal communication skills, with a professional and approachable demeanor * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools * Ability to operate standard office equipment, including fax machines, copiers, scanners, and computers * High attention to detail with strong accuracy in data entry and document management * Proven ability to maintain confidentiality and handle sensitive information with discretion * Strong analytical and problem-solving skills; capable of working independently and collaboratively * Demonstrated professionalism in interactions with diverse groups, including clinical teams, board members, and external partners Education and Experience * An associate degree or higher in business administration or a related field is preferred * Minimum of 2 years of experience in an administrative or clerical role, preferably within a healthcare or non-profit organization environment * Proven track record of supporting executive staff in a fast-paced setting * Experience with scheduling, coordinating meetings, and managing calendars for multiple stakeholders * Familiarity with IT terminology and systems is a plus Working Conditions/Physical Requirements * This position is on-site at the DAP Health Sunrise location * This job operates in an office setting and requires frequent times of sitting, standing, repetitive motion, and talking * Ability to lift up to 24 pounds

Part-Time Administrative CoordinatorLocation: Irvine, CA (Onsite) Schedule: Part time, consistent weekly hours Pay: $21 to $23 per hour depending on experience OverviewA commercial real estate office in Orange County is looking for a sharp, reliable Administrative Coordinator. This role is ideal for someone who thrives in a polished, professional environment, can manage competing priorities, and takes ownership of keeping a busy office running smoothly. What You'll Handle Front desk coverage, including phones and visitor support Printing, binding, scanning, and prep of client-facing materials Stocking and managing office supplies Mail handling, shipping, and general office organization Administrative support for the office leadership Day to day support for a sole onsite staff member who needs a strong operational partner