Manager's assistant/administrative assistant jobs in San Diego, CA

Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA. You will become part of a team of professionals providing direct customer support. Responsibilities: Perform word processing on technical documents and materials using Windows based software Receive phone calls, emails, and facsimiles and managing responses Schedule & Access Control for Classified Conference Rooms for Program Meetings Prepare, edit, format and distribute Navy Correspondence Maintain Program Manager Daily calendar Create and submit Welcome Aboard Packages Maintain TWMs training Accounts Build/maintain SharePoint Program pages and information Record Meeting Minutes for Staff Meetings and other Meetings Maintain scheduling of Program's Conference Rooms and Conference Bridge Lines Front desk support for incoming questions from staff. Experience Requirements: Must have an Active Secret Clearance Must have a minimum of three years' experience working in Navy or DOD environment. Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus Experience using MS SharePoint Editing and reformatting written or electronic drafts Transcribing reports, analysis, meeting notes, or similar material. Knowledge of technical terminology and office terminology, practices Aptitude to acclimate to new subjects quickly Educational Requirements: High School/Technical School Diploma or GED certificate

At a glance The Division of Student Affairs at Cal State San Marcos, led by Dr. Viridiana Diaz, is seeking an Executive Assistant to play a key role in advancing the university's mission to transform lives, one student at a time. This is an incredible opportunity to work alongside senior leadership, contribute to student success, and be part of a team dedicated to equity, inclusion, and innovation. If you thrive in a fast-paced, purpose-driven environment-and want your work to have real impact-this role is for you. In this role, you'll:✨ Provide Executive-Level Support (60%) - Serve as the right hand to Dr. Diaz, managing complex scheduling, high-impact projects, and sensitive communications that keep the Division's priorities moving forward.✨ Oversee Office Operations & Student Staff (40%) - Lead daily operations for the Office of the Vice President for Student Affairs, guiding student assistants and streamlining processes to ensure a welcoming, efficient, and high-performing environment. Description: What you'll be doing Another Source's client, Cal State San Marcos has an immediate opening for an Executive Assistant to the Vice President of Student Affairs. The mission of the Division of Student Affairs at California State University San Marcos (CSUSM) is simple yet powerful: to transform lives, one student at a time. The division supports student success from admission through graduation and beyond, offering programs that foster leadership, wellness, civic engagement, and holistic growth. Learn more about Student Affairs: ***************************************** This role directly supports Dr. Viridiana Diaz, Vice President for Student Affairs. Dr. Diaz brings over two decades of experience advancing student success and building inclusive campus communities. Learn more about Dr. Diaz here: ********************************************** Your Day Will Likely Include: Executive-Level Support (≈ 60%) Serve as the central hub for the Office of the Vice President for Student Affairs, ensuring effective communication and workflow. Manage and prioritize the Vice President's schedule, meetings, and initiatives with professionalism and discretion. Prepare briefings, talking points, reports, and presentations for high-level campus meetings and initiatives. Plan and execute divisional events, meetings, and conferences. Conduct research, analyze information, and draft correspondence and reports. Handle confidential matters with sound judgment and integrity. Coordinate travel logistics and related documentation. Office Management & Student Staff Leadership (≈ 40%) Oversee daily operations within the Office of Student Affairs to maintain efficiency and a positive work environment. Recruit, hire, train, and supervise student assistants. Manage office systems, procedures, supplies, and resource allocation. Streamline administrative processes and identify improvements. Provide leadership and coordination for timekeeping and operational compliance. Experience You Will Bring To The Organization: Required: Bachelor's degree in a related field and at least three years of directly relevant experience, or an equivalent combination of education and experience. Excellent organizational, analytical, and communication skills. Ability to manage multiple priorities with discretion and independence. Experience handling confidential information and sensitive issues. Strong command of Microsoft Word, Excel, Outlook, and research tools. Demonstrated problem-solving skills and initiative. Preferred: Experience providing executive-level support in higher education or a comparable environment. Familiarity with university systems, governance, and administrative processes. *This position is subject to a background check including, but not limited to, employment verification, education verification, reference checks, and criminal record checks. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position. *Must participate in required campus trainings including, but not limited to, Data Security and FERPA training and CSU's Gender Equity and Title IX training. *This position is to complete the CSU's Discrimination Harassment Prevention Program for Supervisors and/or Leads. The anticipated annual base salary range for this position is $78,000/year plus the awesome CSU Benefits. Why a career with CSU is for You The CSU system offers a comprehensive benefits package designed to meet you where you're at in life and typically adds 30-35% to your total compensation package. Benefits Summary: ******************************************************************************************** Emphasis on maintaining a healthy work-life balance with ample PTO and flexibility, which includes up to 24 vacation days per year (based on employee group/or services). Enjoy the vibrant campus life with access to athletic and gym facilities, renowned sporting events, artist events, and world-renowned speakers. Numerous professional development opportunities to advance your career including tuition waivers for yourself, a spouse, registered domestic partner or an eligible dependent child across any of the 23 CSU campuses. Two different retirement plans catered to fit your personal saving goals: CalPERS Retirement Plan or 403(b) Supplemental Retirement Plan (Similar to a 401k plan) Medical benefits tailored to support various life stages We recognize that transportation to and from work can be expensive and we are here to help support you with pre-tax commuter benefits. Another Source works with their clients, on a retained project basis. As you read through the job posting and review the list of qualifications ( and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us. Equal Employment Statement The California State University is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all CSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). #AS1 #LI-SB1

Qpex Biopharma is seeking a highly capable and self-motivated Executive Administrative Assistant to join our innovative team in San Diego, California. This on-site role is essential in supporting daily operations, streamlining processes, and fostering teamwork across the organization. The ideal candidate must be proactive and take initiative, is independent, detail-oriented, and skilled at making sound decisions with minimal supervision. The Executive Administrative Assistant must also possess excellent communication, written, and multitasking skills, providing critical support to leadership and multiple departments to ensure smooth and efficient office operations. Detailed Description Provide proactive administrative assistance to executives and team members, including calendar management, scheduling meetings, and making travel arrangements. Manage day-to-day office operations, including maintaining supplies, organizing workspaces, and coordinating office equipment maintenance. Assist in the receiving and distribution of supplies, including pulling and providing packing slips to the accounting department Oversee the reception area, welcoming visitors, and directing them to the appropriate personnel. Prepare and edit company documents, reports, corporate policies and procedures, and presentations as needed. Organize company events, All Hands, meetings, and conferences. Manage and coordinate All Hands logistics. Manage generating of purchase order requests and routing for approvals for Finance and Accounting department. Assist Human Resources with onboarding and offboarding activities, including preparing documentation and scheduling orientations. Register visitors to Qpex facility in parking and building access system. Support Facilities department as needed with deliveries. Support Program Management Group as needed with general tasks. Order and stock kitchen items, refreshments; organize and order lunches for employee events and meetings. Ensure a clean and organized office environment. Serve as a primary point of contact for internal and external communications, screening and directing inquiries to the appropriate departments Draft and distribute internal communications and announcements. Assist with maintaining Qpex Sharepoint site. Manage G&A project timelines and milestones. Coordinate with senior management on projects related to special events, Board meetings, All Hands meetings, corporate events and meetings. Set up paper and electronic filing systems to support finance/accounting and quality and clinical operations. Maintain and organize physical and electronic files, ensuring confidentiality and accuracy. REQUIREMENTS • Minimum of 8 years of experience as an administrative assistant or in a similar role in a Life Sciences company or closely related industry. • Proficiency in use of PC based computer with Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook). • Excellent organizational and time-management skills. • Strong written and verbal communication abilities. • Ability to handle sensitive information with discretion and maintain confidentiality. • Proactive problem-solving skills and the ability to work independently. PREFERRED QUALIFICATIONS • Familiarity and experience in a biotech or pharmaceutical company. • Experience with Sharepoint, and other server access programs. • Experience with creating PowerPoint presentations. • Undergraduate degree or certification in office administration or a related field is preferred. Additional Information The base salary range for this full-time position is $80,000 - $105,000. Individual pay is determined by several factors, which include but are not limited to: job-related skills, experience, and relevant education or training. The range does not include the comprehensive benefits, bonus, long-term incentive, applicable allowances, or any additional compensation that may be associated with this role. EEO Shionogi Inc. is an equal opportunity employer supporting individuals with disabilities and veterans. All qualified applicants will receive equal consideration for employment opportunities based on valid job requirements without regard to race, color, religion, sex (including pregnancy), marital status, national origin, age, ancestry, citizenship, disability, genetic information, status as a disabled veteran, a recently separated veteran, Active Duty Wartime or Campaign Badge Veterans, and Armed Forces Service Medal Veterans, or any other characteristic protected by applicable law. It is the policy of Shionogi Inc. to undertake affirmative action for protected veterans and individuals with disabilities in compliance with all federal, state, and local requirements to recruit a diverse pool of protected veteran and individuals with disabilities applicants and to ensure that our employment practices are, in fact, non-discriminatory. If you are qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access this website to apply for a vacancy as a result of your disability. You can request accommodations by calling ************ or by sending an email to ***********************.

Full-time, Contract Description is contingent upon successful contract award. At Prevailance, we are dedicated to advancing the Navy's mission by delivering trusted expertise and tactical insight. We are seeking a highly experienced Senior Future Surface Force Tactics Support Specialist to provide direct support to the Naval Surface and Mine Warfighting Development Center (SMWDC) Headquarters in shaping future surface warfare strategy, training, and operations. Responsibilities include, but not limited to: Provide expertise in the development of surface force tactics, long-range planning objectives, and policy-level guidance Contribute to the creation of strategic documents, memorandums, and planning directives aligned to the Optimized Fleet Response Plan (OFRP) Advise leadership on surface training requirements and readiness across fleet operations Apply deep knowledge of Combat Systems, Command and Control, and fleet surveillance/engagement functions to support tactical development Collaborate with SMWDC staff and fleet leadership on operations planning, training optimization, and future force alignment Requirements Experience: Minimum of 10 years of recent experience in one of the following: Qualified Surface Warfare Officer (SWO) Naval Aviator with at least 10 years of Surface Warfare/Staff experience Marine Corps Officer with Naval Surface Staff experience Non-Commissioned Officer (CPO or above) with 15+ years of experience and proven knowledge of OFRP and Naval Surface Training At least 5 years of recent experience in strategic writing (policies, memorandums, and long-range planning objectives) At least 3 years of recent experience in the Surface Community or with Naval training entities aligned to OFRP At least 5 years of experience with Combat Systems (components and related instructions) At least 5 years of experience with Command and Control issues related to surveillance, engagement, and planning functions for numbered fleets Demonstrated experience with staff and fleet operations and planning procedures Security Clearance: Possess current SECRET Security Clearance with TS//SCI eligibility Prevailance, Inc. proudly supports veterans as a member of the V3 (Virginia Values Veterans) program and the Hire Vets initiative. Prevailance provides a comprehensive benefits package to eligible employees, designed to support health, wellness, and financial security. Our benefits include: Medical Insurance TriCare Supplemental Dental Insurance Vision Insurance Life & Accidental Death & Dismemberment (AD&D) Coverage 401(k) Plan with Company Matching Contributions Paid Time Off (PTO) 11 Paid Holidays Education Reimbursement Program Computing Device Reimbursement Program Prevailance, Inc. is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment and will not be discriminated against based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, pregnancy, genetic information, citizenship status, marital status or any other consideration prohibited by law or contract. Prevailance, Inc. participates in E-Verify and is VEVRAA Compliant. Salary Description $80,000 - $135,000

Join the dynamic and diverse team at La Jolla Beach & Tennis Club, Inc., where tradition meets opportunity. Our family of properties includes the iconic La Jolla Beach & Tennis Club, a private oceanfront club with world-class tennis courts and direct beach access; the inviting La Jolla Shores Hotel, a beachfront getaway beloved for its relaxed coastal charm; and the internationally acclaimed Marine Room, celebrated for its fine dining and dramatic surfside views. These landmark destinations are cherished La Jolla institutions, built on a legacy of family values, exceptional service, and a deep commitment to our community. As part of our team, you'll enjoy a supportive and collaborative work environment, competitive pay, outstanding benefits, and the chance to grow your career in a setting as inspiring as the coastline we call home. Whether you're starting your career or ready to take it to the next level, we're passionate about helping our employees thrive in one of California's most beautiful destinations. What we offer: Free daily meal and salad bar Benefits including: Medical, Dental, Vision, 401K (based on employment status) Paid vacation, sick, and holiday time Dining discounts for employees (and up to 6 guests) at the Marine Room, The Shores Restaurant, and our Club Dining! Property retail shop and hotel discounts $500 referral bonus for referring new employees to The La Jolla Beach & Tennis Club What we ask: Consistently provide professional, attentive, and genuinely friendly service Promote and follow LJBTC, Inc's Signature Service standards and requirements to ensure a lasting impression of exemplary service resulting in satisfied and loyal members and guests Hourly Rate $30.00 Summary Serves as point of contact and acts as representative for the Managing Director and President both internally and externally. Performs project management work as well as administrative and organizational operational support. Ability to process sensitive and complex material, analyze and distill information into a presentable and logical format. Schedules appointments, gives information to callers and otherwise relieves officials of clerical work and administrative and business details. Promotes and follows LJBTC, Inc.'s Signature Service standards and requirements ensuring a lasting impression of exemplary service resulting in supremely satisfied and loyal members and guests. Serve as a key liaison, providing support and reporting to several high-level executives.ESSENTIAL DUTIES AND RESPONSIBILITIES: Schedule: Office Hours Monday to Friday 9am to 5pm Pay Range: $30 - $33/hr. ESSENTIAL DUTIES AND RESPONSIBILITIES: Greets visitors, ascertains nature of business and directs visitors to employer or appropriate person. Schedules appointments and arranges reservations for Managing Director, President, Executive Committee and Board of Directors. Assists with arrangements for quarterly Manager outings, and Exec Committee special events and holiday outings. Collaborates with other key staff on holiday events for hourly employees, Managers, and Exec Committee. Attends bi-weekly Staff meetings and records minutes of the meeting. Prepares and copies necessary information for board meetings at the request of the Managing Director and President. Prepares templates and edits slide presentations for board meetings. Promptly responds to and fulfills owner, member, guest and customer special requests. Assists with Owner distributions, transfers, and answers Owners inquiries. Assists with preparations for annual Shareholder meetings, including slide presentations and communications to Shareholders. Processes and submits invoices on Birchstreet on an as-needed basis. Works closely with Accounting department to ensure timely payment of invoices. Processes and submits expense reports for Managing Director. Maintains appropriate levels of supplies for the Admin office. Communicates with housekeeping and engineering departments on a regular basis for any office needs. Orders supplies and goods at the request of the Managing Director. Keeps Managing Director's calendar current. Keeps Managing Director informed of company issues requiring his or her direct attention. Appropriately handles confidential and sensitive information. Greets visitors, ascertains nature of business, and directs visitors. Follows a code of behavior appropriate to the office of the company president. Models professionalism, confidentiality, courtesy and tact at all times. Always wears appropriate office attire and follows the company's standards of appearance and grooming policy. Compiles and types statistical reports. Prepares and copies necessary information for board meetings Public Notary Certification is a plus, not required Routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Composes and types routine correspondence. Files correspondence and other records. Makes copies of correspondence or other printed materials. Prepares outgoing mail, including packages. Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls. Other duties may be assigned. OUTCOME Enables President's Office to perform its job more efficiently by completing routine office tasks, answering inquiries, screening calls, and organizing schedules. QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) from four‑year college or university; a minimum of five years related experience and/or training; or equivalent combination of education and experience. Minimum of 5 years of hospitality and club operations experience, including reporting to multiple high-level executives. Public Notary Certification is a plus but not required. LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information in English and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to exercise independent judgement and decision making. OTHER SKILLS and ABILITIES Must be proficient with Windows, Microsoft Office (including Word, Excel, Access and Outlook), Adobe PhotoShop or equivalent programs, and know how to use and create messages in our telephone voice mail system. Must type a minimum 60 WPM. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must constantly lift and/or move up to 10 pounds and must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. WORKING CONDITIONS ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate. Employees are required to perform all tasks as safely as possible and to adhere to the applicable safety procedures. The La Jolla Beach & Tennis Club is committed to ensuring a safe work environment for all employees. In compliance with federal “Right to Know” requirements, the company freely discloses this information so that all employees are informed about potential hazards in the work place. We encourage all employees to immediately report any known or potentially dangerous hazards to management. INTERACTION Interacts frequently, often daily, with employees at all levels including the President, Board Members, General Manager, Executive Committee, and Department Managers. Also interacts frequently with prospective employees, prospective members, delivery people, mail delivery services, club members, hotel guests, owners, other tennis organizations, tournament entrants and community organizations. SCHEDULING This company operates seven days a week, 24 hours a day. At times it may be necessary to move you from your accustomed schedule as task assignments demand. In addition, it should be understood that business needs determine the number of hours that you work. My signature below indicates I have read and fully understand the above Job Description and will abide by all its requirements. I understand that violation of any of the stated responsibilities and duties is ground for disciplinary action up to and including termination. LJBTC INC. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Administrative Assistant Remote within California, Must Reside in California The Foundation for California Community Colleges is on a mission to double its impact in the next 10 years. We are a group of relentless optimists and innovators in education, working collaboratively with public and private partners to help improve the student experience and expand pathways to economic and social mobility in communities across California. We are seeking an Administrative Assistant to the Executive Office to join the Foundation in its mission of benefitting, supporting, and enhancing the California Community Collegesthe largest and most diverse system of higher education in the nation. What Youll Do The Administrative Assistant to the Executive Office performs a wide variety of functions to support the activities of the office of the President and Chief Executive Officer (CEO) and the Foundations Executive Team. Under the direction of the Senior Director, Strategic Integrations and the Executive Assistant to the CEO (Supervisors), the Administrative Assistant is expected to consistently and effectively: (1) assist to meet internal and external commitments and to accomplish organizational and individual goals, (2) represent interests as needed in an efficient, effective and collaborative manner, and (3) act as a trusted confidante, keeping the best interests of the organization at the decisional forefront at all times. What You Bring Ensure strategic collaboration with appropriate internal and external personnel to accomplish organizational goals and objectives. Maintain solid knowledge and proficiency related to a wide range of technology tools with a focus on enhancing efficiency and effectiveness of all assigned job duties. Maintain strong working knowledge of all Foundation policies and procedures. Illustrate flexible, team-oriented, collaborative work style, with excellent interpersonal skills, and the ability to work well with all levels of internal and external constituents. Demonstrate the highest level of integrity with confidential and sensitive matters. Plan, organize, and schedule meetings as needed. Update schedules and calendars for CEO, Executive Team and/or entire Foundation staff as directed by Supervisors. Work collaboratively with internal teams to plan and organize meetings and special events as directed by Supervisors; responsibilities may include coordination of presentation content, catering, room setup, technology set up, and other meeting requirements. Attributes for Success Excellent verbal and written communication skills. Strong interpersonal skills including an ability to manage effective relationships with individuals of diverse backgrounds and varying degrees of sophistication including the Foundation Board, staff and external partners including the philanthropic community. High proficiency with Microsoft Office Suite and other technology tools. A professional and resourceful style with good instincts about when to work independently and when to leverage support from others while remaining flexible to changing priorities. Ability to prepare, proofread, interpret, distribute, and maintain specified routine and complex documents. Ability to track and accomplish multiple tasks simultaneously in a dynamic, fast-paced environment. Ability to prioritize tasks and efficiently manage time to meet scheduled deadlines while keeping appropriate personnel apprised of status on a regular basis. Excellent documentation, organizational and problem-solving skills; strong project management skills. Passionate about providing students with stronger pathways to education and building a more just and equitable California overall. A self-starter and quick learner who is highly motivated and outcome-oriented, always seeking innovative approaches to project execution. A strategic and creative thinker who can problem-solve, working within and across teams to swiftly respond to needs identified across the California Community Colleges. Practices ownership, takes accountability, and has the ability to project manage, prioritize tasks, and deliver quality products on time with limited supervision. Ability to work on a fast-paced team and build and maintain collaborative working relationships with internal and external stakeholders.

This opportunity is with one of our most exciting business areas: A growing part of our family of companies that make our group a Fortune 5 leader. No other business touches so many lives in such a positive way. And we do it all with every action focused on our shared values of Integrity, Compassion, Relationships, Innovation & Performance. This position is full - time. Employees are required to work our normal business hours of 8:00 AM - 5:00 PM. Training will be conducted virtually from your home. *All Telecommuters will be required to adhere to UnitedHealth Groups Telecommuter Policy. Primary Responsibilities: Schedule and set - up resources and technology needed for meetings and events, i.e., conference rooms and catering Create / prepare meeting materials, i.e., PowerPoint presentations or meeting agendas and review documents to ensure accuracy and quality, and revise as needed Manage system and building access requests for communications team members Process invoices and order office supplies Compile and / or integrate information needed to complete reports and documents Independently perform varied administrative duties related to functional areas Prepare outgoing mail, including overnight express Perform Business Segment Liaison (BSL) tasks for onboarding of new employees (real - estate, equipment, etc.) Manage the calendars and schedule changes for several senior leaders Book travel on behalf of key leaders Track and submit expense reports on behalf of senior leaders Other administrative duties as defined Youll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in. Required Qualifications: High School Diploma / GED (or higher) with equivalent experience Intermediate proficiency in Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Teams Intermediate proficiency in Microsoft SharePoint Ability to work any 8-hour shift between the hours of 8:00 AM - 5:00 PM Preferred Qualifications: 2+ years of experience with providing event OR team - level administrative support 2+ years of experience in working with multiple executive calendars 2+ years of experience with working in a large, fast - paced, corporate environment 2+ years of experience with administrative support to an executive at the Director level (or higher) Experience with building Microsoft PowerPoint presentations Communications and / OR healthcare industry background Telecommuting Requirements: Required to have a dedicated work area established that is separated from other living areas and provides information privacy Ability to keep all company sensitive documents secure (if applicable) Must live in a location that can receive a UnitedHealth Group approved high-speed internet connection or leverage an existing high-speed internet service Soft Skills: Professional and articulate with strong verbal and written communication skills Experience with supporting remote employees Experience managing multiple tasks with competing priorities in a time - sensitive environment

Salary: $805.77 / daily Seaward Services is seeking a First Assistant Engineer for the USNS Guam operation. About the Opportunity: The First Assistant Engineer is responsible for upkeep and maintenance of the vessel's engineering plant as well as supervision of engineering department members. Candidates with existing secret clearance and government vessel training preferred. About You: This person will be adaptable, dynamic, and embody Hornblower's RESPECT Service System. Essential Duties & Responsibilities: * Maintenance and operation of vessel systems within legal requirements of USCG, FCC and other pertinent regulatory agencies. Participate in the safe operation of the vessel as required within USCG regulations. * Report any problems to the Chief Engineer immediately. Understudy the Chief Engineer and be able to act in his absence. Perform all duties and responsibilities normally expected of a vessel's First Assistant Engineer. Operate the vessel appropriate to the parameters of the IMO-HSC. * Perform daily/weekly/monthly preventative maintenance as per maintenance schedule. Properly stock and inventory the vessel's spare parts. Properly process and pump sewage and oily water tanks when needed. Assist shore technicians as needed. Maintain daily logs. Make emergency repairs when needed. * Maintain a safe and clean engine room. Train new engineers as required. Ensure that performance and behavior of engineers meets legal and professional requirements. * Conduct drills with Marine and Non-marine crew as directed by the Master or with engineering crew. * The majority of work is performed in a Marine environment in both indoor and outdoor conditions with exposure to various temperatures and weather conditions, along with moderate to loud noise levels. * The Marine operation is subject to varying levels of motion, movement, and vibration. * The First Assistant Engineer both lives and works onboard a vessel, on a rotational basis, generally for 56 Days on - 56 Days off (+). * Additional job duties as assigned. Requirements & Qualifications: * High School Diploma or Equivalent required. * Bachelor's degree preferred from maritime academy, or in related field, or equivalent experience. * First Assistant Engineer Unlimited Horsepower USCG License. * STCW 95 Certificate * A valid Transportation Workers Identification Credential (TWIC) * Have and maintain a valid U.S. Passport. * Computer literacy in Microsoft office software. * Ability to use independent judgment and discretion to develop and execute innovative solutions to engineering problems. * Possess and demonstrate superior mechanical, electrical, hydraulic, electronic, and other skills exercised in engineering management of a large motor vessel. * Demonstrate appropriate management and administrative skills. * Utilize proven training and mentoring techniques. * Possess a thorough understanding of all-pertinent regulations and laws. * Communicate clearly and effectively both orally and in writing. * Logically and independently plan, organize, and complete work assignments. * Demonstrate well-developed inter-personal skills. * Set and achieve high standards of performance. * Demonstrate initiative and be able to make progress on multiple assignments under time constraints. * Possess excellent analytical, problem-solving, critical thinking and decision-making skills * Five years' experience as Marine Engineer demonstrating the ability to handle increasing levels of responsibility. * High Speed passenger vessel experience preferred. * Water Jet Experience preferred. * Specific training and experience in management of major on-board systems by type and brand. * Excellent career record in the marine industry. * Maintain compliance with USCG physical standards. * Ability to stand and walk on nearly a constant basis; ability to work long hours each day. * Ability to bend, rotate and reach frequently. * Ability to carry, push/pull and/or lift materials weighing upwards of 50 lbs. * Ascending/descending stairs or ladders safely. * Ability to manipulate/handle/grip materials required to perform job. * Ability to maneuver through/in/around small and/or confined areas within the vessel. * Must be able to maintain both static and dynamic standing balance to complete various duties associated with job. * Must be capable of performing emergency duties as listed in the vessel's station bill. * Successful completion of in-house IMO-HSC Type Rating Program. * Be able to acquire and maintain a Secret Clearance. * Accept Immunizations as required by Contract due to area of operation and/or nature of work. * Participate in Seaward Services, Inc. (SSI), Military Sealift Command (MSC), Safety, Seamanship and other training or meetings as required. Hornblower's passion is to provide amazing experiences on land and water. Our 40-year success through organic growth and acquisitions has resulted in a portfolio of over 25+ brands that welcome upwards of 30 million guests/riders annually. If you're an enthusiastic team player who thrives in an environment where communication, creativity, and cooperation are encouraged, this may just be the opportunity for you. The RESPECT Service System embodies Hornblower's mission, vision, values and operating principles. By creating a company culture that puts RESPECT at its core, we believe it will drive us to achieve our goal of becoming a Global Experiences and Transportation Leader. EEO / Disabled / Protected Veteran Employer. Hornblower is proud to be an Equal Employment Opportunity employer. We offer equal employment opportunities to all qualified individuals and prohibit discrimination and/or harassment of any type, including but not limited to discrimination and or harassment based upon race, religion, religious creed, color, national origin, ancestry, citizenship, sex, sexual orientation, gender, gender identity, gender expression, age, pregnancy or relation medical conditions, childbirth, breastfeeding, parental status, veteran and/or military status, disability (physical or mental), medical condition, genetic information or characteristics, political affiliation, domestic violence survivor status, marital status, or other characteristics prohibited by federal, state, or local law. Additionally, as a federal, state, and local contractor, Hornblower complies with government regulations, including affirmative action responsibilities for qualified individuals, where and as they apply. The company also participates in the E-Verify program in certain locations. Hornblower will consider qualified applicants with arrest and conviction records in a manner consistent with fair chance or other applicable laws and regulations.

The Grossmont Union High School District is dedicated to providing a safe and collaborative learning environment which supports academic achievement and social development for all students. The Grossmont District operates on the premise that success for every student is dependent upon all groups in the organization including teachers, administrators, parents, staff, students, and the community working together to support all students in their development as life-long learners, thinkers, and successful contributors of the community. The Grossmont Union High School District shall be free from discrimination, harassment, intimidation, and bullying against and individual or group based on the employee's actual or perceived race, color, ancestry, national origin, age, religious creed, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran or military status, sex, sexual orientation, gender, gender identity, gender expression, affiliation with the Boy Scouts of America, or association with a person or group with one or more of these actual or perceived characteristics. (GUHSD Board Policy 4030). See attachment on original job posting Experience: Job related experience within specialized field with increasing levels of responsibility is required. Education: High School diploma or equivalent required. College-level coursework preferred Required Testing: Testing will tentatively take place on Wednesday, January 14th. Please note, testing is by invitation only, selected candidates will be notified via Edjoin email. Certificates & Licenses: Current Typing Certificate at an acceptable rate of speed Clearances: • Criminal Justice Fingerprint/Background Clearance • TB Clearance. • Physical Exam • Drug Screen • Must complete any mandatory training assigned by the District that is generally applicable to all classified employees or employees in this classification in particular. To be considered for this position, you must individually attach the following items to your completed Edjoin application: Experience: Job related experience within specialized field with increasing levels of responsibility is required. Education: High School diploma or equivalent required. College-level coursework preferred Required Testing: Testing will tentatively take place on Wednesday, January 14th. Please note, testing is by invitation only, selected candidates will be notified via Edjoin email. Certificates & Licenses: Current Typing Certificate at an acceptable rate of speed Clearances: • Criminal Justice Fingerprint/Background Clearance • TB Clearance. • Physical Exam • Drug Screen • Must complete any mandatory training assigned by the District that is generally applicable to all classified employees or employees in this classification in particular. To be considered for this position, you must individually attach the following items to your completed Edjoin application: * Letter of Introduction * Letter(s) of Recommendation (3 letters written and dated within the last 12 months.) * Resume * Typing Certificate (Current Typing Certificate at an acceptable rate of speed) Comments and Other Information TYPING CERTIFICATE REQUIRED. It must be current. On-line certificates are only accepted from American Standard Typing Certificates. Website is: ****************************************** Typing Certificate locations: SCAIR Inc. 239 E Main St, El Cajon ************** Foothills Adult School 1550 Melody Ln, El Cajon ************** Chula Vista Adult 1034 4th Ave, Chula Vista ************** Escondido Adult School 220 W Crest St, Escondido ************** Poway Adult School 13626 Twin Peaks Rd, Poway ************** *If you are in a current clerical position with Grossmont Union High School District, a typing certificate is not required to resubmit a typing certificate. It is important to note, to become an employee of Grossmont Union High School District, there will be a fingerprinting requirement that currently costs $72 (this is an up-front, out-of-pocket cost). Join the GUHSD team! Guided by its core values of caring, collaboration, and innovation, the Grossmont Union High School District exists for empower each GUHSD student to build the best future.

RMGS, Inc. is currently recruiting a Human Resources Office Senior Administrative Support Specialist in Coronado, California. This position is contingent upon contract award. Roles and Responsibilities Provide administrative support Develop position descriptions Conduct human resources-related analysis and provide written products Assist with human resources process development and execution Required Qualifications and Experience Five years of experience performing human resources administrative support Five years of experience developing position descriptions Five years of experience conducting human resources-related analysis and providing written products Five years of experience developing and executing internal human resources-related processes within the last six months Five years of experience using Microsoft 365 applications, including Copilot Excellent work ethic and strong verbal communication skills Ability to work independently in a fast-paced environment Must have a Secret clearance. Company Overview RMGS, Inc. is a growing small business headquartered in Virginia Beach, Virginia. We provide security-related training and advisory services to the U.S. Government, allied nations, and private industry. We are an equal opportunity employer. RMGS, Inc. does not discriminate on the basis of race, color, religion, gender, sexual orientation, national origin, political affiliation, parental status, age, veteran status, medical condition or disability, genetic information, or any other protected status under federal, state, or local law. Company Benefits RMGS, Inc. offers the following benefits as applicable: Medical, dental, and vision insurance and/or TRICARE supplemental insurance Short- and long-term disability insurance Accidental death and dismemberment insurance Group and supplemental group life insurance Supplemental insurance 401(k) Workers' compensation Direct deposit

Responsibilities/Skills/Experience Requirements Your typical day may look something like this: Structure, draft and negotiate a wide variety of commercial contracts, including repair and home improvement agreements, service agreements, supply agreements, warehouse agreements, contractor agreements, marketing agreements, and IT agreements. Provide counseling and advice relating to a wide range of regulatory and licensing matters, including those involving contractor trade and other licenses, home services and supply chain. Prepare and present training to business unit personnel. Support reviews and analyses of contracting performance and management within the organization and assist in the development of best practices and procedure. We want you to succeed, so you need to be: A licensed attorney with five or more years of sophisticated experience, either in-house or at a law firm. Comfortable with contracts, commercial law and negotiating to get the deal done Great at writing, and able to make complex legal things easy to understand Comfortable with research and analysis of statutes and regulations Adaptable, and eager to learn and do new things The kind of person who loves to look for ways to do things differently and better you think up new ideas and run with them A team player, flexible and willing to pitch in wherever youre needed Client-focused you automatically want to understand your clients needs and work with them to achieve their goals The kind of person who enjoys working on wide range of legal issues and thrives in a fast paced environment. Position dependent upon experience level. Experience with U.S. Customs, supply chain, licensing, or sourcing a plus. Years Experience 5 - 10 Years Experience

Whittier Trust is the oldest privately owned multi-family office headquartered on the West Coast, providing exceptional client service and highly customized investment solutions for high-net-worth individuals and their families. Our dedicated professionals work with clients and their families to deliver a broad array of services including investment management, fiduciary, philanthropic, and family office. Our founding family's century-long history of entrepreneurship continues to guide our activities for clients today. Entrusted with private family assets, our teams employ a consulting approach to tailor solutions for complex family situations. Whittier Trust attracts professionals who have a desire to grow while building their skills in the service to our clients. Our organization is flat, nimble, and uniquely attuned to the needs and desires of both today's entrepreneurs as well as legacy family members who may be several generations removed from the wealth creators. Our corporate culture is one of client-focus, collaboration, performance and accountability, family orientation and long-term career satisfaction. Employee turnover is low because of a high level of engagement and career fulfillment. The position offers a competitive compensation package including base salary, performance bonus, equity consideration, excellent medical, and retirement plans. PRIMARY RESPONSIBILITIES Direct the Trust Operations Department regarding daily account transactions such as wire and cash transfers, ACH disbursements, bill paying, fund redemptions and purchases, and the opening and closing of accounts. Monitor transactions for completion and accuracy. Coordinate investment transactions with the Investment Department including but not limited to monitoring cash balances on a daily basis for purchases, transferring sales proceeds to money market accounts and following up on client's requests for purchases, sales, or gifting. Coordinate the transfer of incoming assets to new or existing accounts, as well as the transfer of outgoing assets for terminating accounts. Prepare correspondence, Excel spreadsheets (i.e., miscellaneous reports for client budget worksheets, income projections, and gifting schedules), assist with the production of PowerPoint presentations, mass mailings, and marketing materials. Calculate unitrust, total return, and other payments to trust beneficiaries. Coordinate tax-related payment information with the Tax Department and client-directed outside professionals. Provide information to Client Advisors for annual account reviews. Organize with Client Advisors to maintain client, beneficiary, and advisor information in client files and account records on database management and trust accounting systems. Perform special projects and additional tasks as assigned. Back-up support for the front desk/reception as needed. DESIRED EDUCATION Bachelor's degree preferred CTFA or CFP preferred by not required DESIRED EXPERIENCE Understanding of trust accounting and/or estate planning concepts is preferred but not essential Superior skills and experience with Microsoft Office, especially Word, Excel, and PowerPoint. Excellent written and oral communication skills. Superior organizational skills with the ability to multi-task and to manage and prioritize multiple projects and competing deadlines. General office administration and clerical experience. Excellent attention to detail with the ability to exercise independent judgment. Aptitude to understand and perform basic mathematical calculations such as fee calculations, and other percentage-based calculations. Ability to learn new processes and programs and desire to grow with the company. PERSONAL CHARACTERISTICS Strong people skills Client service focus Effective verbal and written communication skills High integrity with a diligent work ethic Team/people-oriented Highly organized with good time management skills Meticulous attention to detail Valid driver's license and the ability to travel by airplane. COMPENSATION Base salary range $60,000 - $75,000 annually Salary may vary depending on job-related factors including, but not limited to, skills and experience. Full-time employees may be eligible for a comprehensive benefits package that includes: medical, dental and vision coverage, 401(k), life insurance, paid time off and a Wellness Program. Annual bonus, incentive pay and/or equity may also apply depending upon the role.

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Job Description Are you an experienced Surgery Scheduler/ Administrative Assistant in San Diego, CA area looking for a new opportunity with a prestigious healthcare systems company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions - this is the position for you! More Insight of Daily Responsibilities: Coordinates & performs department/unit administrative activities including, but not limited to, storing, retrieving & integrating information for dissemination to staff, customers, clients, vendors, patients & families. Coordinates functions required to ensure smooth operations, plans & executes projects within scope of responsibility, & works with external, inter & intra departmental teams to support department/unit. Provides training & orientation for new staff & troubleshoots office technologies. Target Start Date: ASAP Shift: Monday-Friday, 8:30am-5:00pm Advantages of this Opportunity: Stable Company and Proven Track Record Competitive Compensation Why You Should Work For Us: HealthCare Support, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career! Interested in Being Considered? Interested in applying to this position? Please click the Apply Now or email resume to Qualifications H.S. Diploma,GED,or Equivalent · 2 Years of Experience as a medical scheduler · Typing and computer skills • EPIC experience • Proficient knowledge of Microsoft Office products including Word, Excel, Outlook PowerPoint and Access. Additional Information Want More Information? • If you are interested in applying to this position, please click Apply button.

Are you looking for an opportunity to advance your career while working with an extraordinary team? At Merakey, we put heart and soul into everything we do. We are seeking an Assistant Administrator to join our team at our program in Ramona, CA. If you are a Caregiver, Direct Care Worker, Home Health aide or always wanted to be one, this is the opportunity for you as we are hiring immediately! Our Assistant Admins interact and support our individuals with development disabilities in a variety of potential settings including community, family or individual homes and generic community settings, as well as Adult Training Facilities. The DSP will assist with direct care as well as implementation of behavior plans. We provide a level of care that enhances the health, safety, dignity and contentment of every consumer served by assisting and training individuals in the areas of personal care, communication, and social skill development. Earn $30- $32 per hour* *Starting offer based on relevant experience, education, and certification *Professional Development Training, Support, and Resources to obtain a Registered Behavior Technician (RBT) Certification, ARF cert, or GH cert.- $2 pay increase once obtained To fill out an on-line application: *********************** Benefits Merakey offers generous benefits that promote well-being, financial security, and work-life balance, including: Comprehensive medical, dental, and vision coverage, plus access to healthcare advocacy support. Retirement plan -- both pre-tax and Roth (after-tax) options available for employee contributions. DailyPay -- access your pay when you need it! On the Goga well-being platform, featuring self-care tools and resources. Access Care.com for backup childcare, elder care, and household services. Confidential counseling, legal, and financial services through our Employee Assistance Program (EAP). Tuition reimbursement and educational partnerships. Employee discounts and savings programs on entertainment, travel, and lifestyle. Access to Pryor Online Learning for free online personal development classes. Learn more about our full benefits package - https://***********************/benefits About Merakey Merakey is a non-profit provider of developmental, behavioral health, and education services. More than 8,000 employees provide support to nearly 40,000 individuals and families throughout 12 states across the country each year. Click here to watch a video about Merakey. Merakey strictly follows a zero-tolerance policy for abuse. Merakey is proud to be an Equal Opportunity Employer! We deeply value diversity and do not discriminate on the basis of race, religion, color, national origin, ethnic background, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or disability status. Moreover, we are committed to creating teams that reflect the diversity of the communities we serve and encourage applicants from underrepresented backgrounds to apply. Merakey welcomes all Veterans to apply!

FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com. Section 1: Position Summary Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner. Section 2: Job Functions, Essential Duties and Responsibilities * Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. * Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture. * Assist with other tasks and projects as assigned * Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service * Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.) * Assist administrator with data entry such as contribution and enrollment processes as needed. * Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust. * Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents. * Provide back up to office receptionist (office duties) as needed. * Deliver daily outgoing mail to mailbox. * Pick-up incoming mail daily from mailbox. * Provide clerical back up support for Benefit Trust Services team members * Assist in mass mail projects * Miscellaneous errands (post office, bank, etc.) * Meet all quality, productivity, and turnaround goals Supervision * N/A Section 3: Experience, Skills, Knowledge Requirements * Learn functions of Benefit Trust Services administration * Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations * Effective oral and written communication skills * Organization and prioritization skills * Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc. * Online portals for Insurance Carriers * Bank Deposit Machines (WF CEO, CB&T, Union Bank etc) * Detail orientation * Ability to work independently * Effective Interpersonal skills * Demonstrates initiative * Good judgment * 1 - 2 years office experience We are proud to be an Equal Opportunity Employer The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits. Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website. For all virtual remote positions, in order to ensure associates can effectively perform their job duties with no distractions, we require an uninterrupted virtual work space and there is also an expectation of family care being in place during business hours. Additionally, there is an internet work speed requirement of 25 MBps or better for individual use. If more than one person is utilizing the same internet connection in the same household or building, then a stronger connection is required. If you are unsure of your internet speed, please check with your service provider. Note: For call center roles specifically, it is a requirement to either hardwire your equipment directly to the internet router or ensure your workstation is in close proximity to the router. Please ensure that you are able to meet these expectations before applying. Ascensus provides equal employment opportunities to all associates and applicants for employment without regard to ancestry, race, color, religion, sex, (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity, gender expression, national origin, age, physical or mental disability, medical condition (including cancer and genetic characteristics), marital status, military or veteran status, genetic information, sexual orientation, criminal conviction record or any other protected category in accordance with applicable federal, state, or local laws ("Protected Status").

Full-time Description Since 2001, Procede Software has been a leading provider of enterprise-level Dealer Management Solutions (DMS) for the heavy-duty truck and ancillary markets. Serving dealer locations throughout the United States, Canada, and Australia, the industry's leading dealerships trust Excede to run their business because of its full functionality across all dealership departments, high reliability, and strong integration with their OEM providers. Excede, its powerful DMS, leverages the strength of Microsoft SQL technology to provide advanced Windows and browser-based applications with real-time information. We're looking for a highly organized and reliable Executive Administrative Assistant to serve as the welcoming face of our office and a key support partner to our C-level executives. As the first point of contact for all employees and visitors, this in-office, front-desk role ensures a warm, professional experience for everyone who walks through our doors. You'll play a vital part in keeping our hybrid workplace running smoothly by coordinating with both local and remote staff, managing office operations, and providing top-tier executive and administrative support. If you thrive in a fast-paced environment and enjoy being at the center of office activity, we'd love to meet you! Why Procede? - This is what our SVP of People & Culture has to say… watch this video Primary Job Responsibilities Serve as the first point of contact for calls, visitors, deliveries, and mail. Maintain the professional appearance, cleanliness, and daily readiness of all office areas. Manage office supplies, equipment maintenance, and general office operations. Order and pick up office items, meals, and beverages as needed. Oversee workspace reservations and office-related calendars. Plan and coordinate company events, meetings, and celebrations. Support internal event planning, including budget tracking, communication, and vendor research. Prepare, organize, and update executive and team calendars, documents, and reports. Coordinate travel arrangements, lodging, and transportation for staff. Provide executive administrative support to leadership, handling confidential information responsibly. Assist with special projects, onsite events, go-lives, and workshop support as needed. File, retrieve, and maintain corporate records, documents, reports, and receipts. Assist with check processing, logs, and bank deposits. Manage company apparel orders and training material shipments. Support recruiting, onboarding, and offboarding processes for local and remote staff. Perform occasional personal errands as assigned. Represent the company professionally in all interactions. Solve problems effectively using available tools and maintain proficiency with office software and equipment. Desired Qualifications/Skills Strong multitasking and time-management abilities. Excellent comprehension skills with the ability to understand written and verbal information. Demonstrated ability to maintain strict confidentiality. Comfortable working with numbers and performing basic mathematical tasks. Reliable, responsible, and dependable in all aspects of work. Professional interpersonal skills with the ability to work effectively with staff, customers, and visitors. Enjoys working with people and demonstrates initiative, patience, and courtesy. Empathetic, attentive to others' needs, and consistently helpful. Highly detail-oriented, organized, and capable of self-review with minimal supervision. Self-motivated, driven, and proactive. Strong attention to detail when composing, typing, and proofreading materials for accuracy and correctness. Requirements Entry-level candidates welcome. 1+ year of clerical, front office, or administrative support experience preferred. 1+ year of executive administrative support experience preferred. HR coordination experience is a plus. Associate degree recommended; high school diploma or equivalent required. Valid driver's license. Reliable transportation. Physical Requirements: Ability to sit at a desk, computer terminal or meeting table for a long period of time Ability to use hands and fingers or adoptive equipment to safely operate assigned equipment Ability to lift up to 20 lbs Ability to use telephone frequently for a long period of time, and to hear and speak clearly by telephone Ability and means to travel on a flexible schedule as needed. Travel requirements may include running office errands and visiting prospective company event venues The Exciting Stuff Benefits Medical, Dental and Vision Competitive Compensation Paid Time Off (PTO) Volunteer Time Off (VTO) 14 Paid Holidays Lifestyle & Wellness Reimbursement Retirement Plan with Company Match Work equipment (laptop, monitor(s), keyboard, mouse, etc.) Destination office in Solana Beach, CA Hybrid work schedule Location and Compensation This is an in-office Monday through Friday during regular business hours role; candidates must be willing to commute to our Solana Beach, CA office daily. The base salary for this role ranges from $21 - $26 per hour, based on factors such as education, experience, qualifications, skills, certifications, and location, etc. In addition to our comprehensive benefit package, our company encourages and supports career development. We are equally invested in our employees' success and believe in a partnership where individuals can grow professionally. Culture We work hard and play hard; we strive to create a culture that is as equally challenging as it is fun and rewarding! Please view our social media pages to get a glimpse of our company sponsored events: Facebook: ************************************************* LinkedIn: ************************************************* We are proud of our company and welcome you to visit our website to see why and learn a little bit more about us: ***************************************************** We hope you are interested in our Company and welcome anyone to apply! Procede Software provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Procede will not sponsor applicants for immigration-related benefits. Salary Description $21 - $26 / hour

One regular, part-time position, 18 hours per week, 12 months per year. The individual hired will have assigned duties at each of the three campus (the Oceanside campus, the Community Learning Center, and the San Elijo campus), based on job responsibilities. Normal work schedule: * Monday: 8:30 AM - 4:00 PM * Wednesday: 1:00 PM - 4:30 PM * Friday: 8:00 AM - 4:00 PM The person selected for this position will be subject to assignment to any district facility during any hours of operation. The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews will be in-person. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a variety of routine clerical and administrative support functions requiring a general knowledge of the terminology, procedures and practices applicable to the Associated Student Government (ASG) and Inter-Club Council (ICC); act as first point of contact for students and community members; provide student support through a lens that centers equity in their work and approach; schedule appointments/meetings and assist with events; create and maintain physical and electronic filing systems and perform records management duties; and perform related duties as assigned.

FuturePlan is the nation's largest third-party administrator (TPA) of retirement plans, partnering with advisors in all 50 states. FuturePlan delivers the best of both worlds: high-touch personalized service from local TPAs backed by the strength and security of a large national firm, Ascensus. Our roots go back decades, with nearly 30 outstanding legacy firms now joined together to deliver unmatched levels of service, innovation and expertise to a fast-growing client base from coast to coast. The FuturePlan team includes more than 500 credentialed plan professionals, 60 actuaries, and one of the industry's largest in-house ERISA teams. Learn more at FuturePlan.com. Section 1: Position Summary Supports all clerical functions (typing, filing, faxing, copying, mass mailings, phone and mail) to ensure that daily Benefit Trust Services Department Operations needs are achieved in a timely and accurate manner. Section 2: Job Functions, Essential Duties and Responsibilities Responsible for protecting, securing, and proper handling of all confidential data held by Ascensus to ensure against unauthorized access, improper transmission, and/or unapproved disclosure of information that could result in harm to Ascensus or our clients. Our I-Client service philosophy and our Core Values of People Matter, Quality First and Integrity Always should be visible in your actions on a day to day basis showing your support of our organizational culture. Assist with other tasks and projects as assigned Learn functions of all aspects of Support Staff Team to fully support the team and to help maintain excellent customer service Provide clerical assistance necessary to ensure the office meets all service standards including filing, copying, mailings necessary reporting, assisting with opening mail, etc. (Including handling COBRA and HIPAA protected information.) Assist administrator with data entry such as contribution and enrollment processes as needed. Prepare and make all deposits via the necessary process (electronic, paper, etc.) for each Trust. Utilize Benefit Trust Services department Electronic and Paper filing procedures when completing any clerical task including scanning of necessary reports and documents. Provide back up to office receptionist (office duties) as needed. Deliver daily outgoing mail to mailbox. Pick-up incoming mail daily from mailbox. Provide clerical back up support for Benefit Trust Services team members Assist in mass mail projects Miscellaneous errands (post office, bank, etc.) Meet all quality, productivity, and turnaround goals Supervision N/A Section 3: Experience, Skills, Knowledge Requirements Learn functions of Benefit Trust Services administration Obtain a basic knowledge of prevailing wage fringe benefit guidelines, COBRA and HIPPA rules and regulations Effective oral and written communication skills Organization and prioritization skills Software Skills: MS Office (Word, Excel, Outlook), TMS, VHCS, COBRA Solutions Etc. Online portals for Insurance Carriers Bank Deposit Machines (WF CEO, CB&T, Union Bank etc) Detail orientation Ability to work independently Effective Interpersonal skills Demonstrates initiative Good judgment 1 - 2 years office experience We are proud to be an Equal Opportunity Employer The national average salary range for this role is $20-$22 per hour in base pay, exclusive of any bonuses and benefits. This base salary range represents the low and high end of the salary range for this position. Actual salary offered will vary and may be above or below the range based on various factors including but not limited to location, experience, performance, and internal pay alignment. We do not anticipate that candidates hired will begin at the top of the range however, from time to time, it may occur on a case-by-case basis. Other rewards and benefits may include: 401(k) match, Medical, Dental, Vision, Paid-Time-Off, etc. For more information, please visit careers.ascensus.com/#Benefits . Be aware of employment fraud. All email communications from Ascensus or its hiring managers originate ****************** ****************** email addresses. We will never ask you for payment or require you to purchase any equipment. If you are suspicious or unsure about validity of a job posting, we strongly encourage you to apply directly through our website.

One regular, part-time position, 18 hours per week, 12 months per year. The individual hired will have assigned duties at each of the three campus (the Oceanside campus, the Community Learning Center, and the San Elijo campus), based on job responsibilities. Normal work schedule: * Monday: 8:30 AM - 4:00 PM * Wednesday: 1:00 PM - 4:30 PM * Friday: 8:00 AM - 4:00 PM The person selected for this position will be subject to assignment to any district facility during any hours of operation. The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews will be in-person. RESIDENCY REQUIREMENT: MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two-hundred (200) road miles from the employee's regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs. The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months. Under general supervision, perform a variety of routine clerical and administrative support functions requiring a general knowledge of the terminology, procedures and practices applicable to the Associated Student Government (ASG) and Inter-Club Council (ICC); act as first point of contact for students and community members; provide student support through a lens that centers equity in their work and approach; schedule appointments/meetings and assist with events; create and maintain physical and electronic filing systems and perform records management duties; and perform related duties as assigned.