Manager's assistant/administrative assistant jobs in Santa Cruz, CA - 149 jobs

El Camino Health Medical Network is currently seeking a talented Executive Administrative Assistant to join our growing healthcare team in Los Gatos! Pay: $98,000-$125,000 Shift: Monday-Friday 8:00am-5:00pm El Camino Health Medical Network (ECHMN) is a growing healthcare provider organization dedicated to delivering high-quality, community-based ambulatory care across Santa Clara County. We strive to coordinate care that meets the unique needs of the diverse communities we serve, partnering with like-minded professionals who are passionate about simplifying the healthcare experience. At ECHMN, we foster a culture of teamwork, innovation, and excellence. By working together, we provide exceptional care to our patients while creating a supportive and rewarding environment for our team members. If you're looking to make a meaningful impact in a collaborative and patient-centered organization, we invite you to join us! The Executive Assistant (EA) provides high-level administrative support to the Medical Networks Executive Leaders. This role is essential in ensuring operational efficiency and effective communication across the Executive Leadership Team and external partners. The EA manages complex schedules, coordinates meetings and projects, handles confidential communications, and provides strategic administrative support across a wide range of duties. Essential Functions: Provides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the public. Coordinate and manage calendars, schedule meetings, and prioritize appointments based on urgency and importance. Act as a liaison between the Executive Leaders (ELT), internal departments, and external stakeholders with professionalism and discretion. Develop and maintain organizational systems, including databases, trackers, and filing systems to support efficient workflow and communication. Prepare, proofread, and format reports, correspondence, presentations, and briefing documents. Research, compile, and synthesize sensitive information to support executive communications and decision-making. Attend meetings and events; prepare agendas, take minutes, and follow up on action items as needed. Submit and track contracts and licensing documents in collaboration with the contract management team. Coordinate and troubleshoot audiovisual and virtual meeting platforms (e.g., Zoom, WebEx). Draft and submit expense reports accurately and in a timely manner. Support front desk operations in partnership with the receptionist, including triaging incoming calls Assist with planning and logistics for internal events, meetings, and team huddles. Receive and address complaints from patients, staff, and providers, using service recovery practices as appropriate. Maintain high levels of confidentiality, tact, and diplomacy when handling sensitive information and interactions. Perform special projects and other duties as assigned by the CAO and VP. Minimum Requirements: Associate's degree and a minimum of seven (7) years of administrative experience, including at least three (3) years supporting executive leadership, OR Bachelor's degree and five (5) years of relevant administrative experience OR Equivalent combination of education and experience Experience: Minimum of five (5) years of executive-level administrative support experience Strongly preferred: Experience in a healthcare organization (e.g., medical group, ambulatory care organization, medical foundation, or acute care hospital) Experience handling confidential information and complex schedules in a fast-paced, high-demand environment Other: Project management certification preferred Experience with contract and database management systems is a plus Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment Strong organizational skills with excellent attention to detail Exceptional verbal and written communication skills Ability to exercise sound judgment, discretion, and professionalism in all interactions Skilled in managing sensitive and confidential information with tact and integrity Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with project management tools and systems a plus Strong interpersonal skills with the ability to build effective working relationships across all levels of the organization and with external partners Ability to anticipate needs, take initiative, and work independently while supporting a collaborative team environment Comfortable coordinating logistics and troubleshooting virtual and in-person meetings (e.g., Zoom, WebEx, audiovisual systems)

Executive Administrative Assistant Chavez Management Group is seeking a highly organized, proactive, and detail-oriented Executive Administrative Assistant to provide high-level support to Ownership. This role is ideal for a professional who thrives in a fast-paced environment, anticipates needs before they arise, and takes pride in keeping executives and operations running smoothly. Key Responsibilities: Manage executive calendars, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting materials Serve as a primary point of contact between executives and internal/external stakeholders Handle confidential and sensitive information with discretion Coordinate projects, follow up on action items, and track deadlines Assist with office operations, team events and special initiatives as needed Qualifications: 3+ years of experience supporting senior executives Exceptional organizational, communication, and time-management skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office / Google Workspace Ability to prioritize, multitask, and work independently Positive, can-do attitude with a service-oriented mindset Why Join Us: You'll work directly with ownership, gain exposure to high-level decision-making, and play a key role in keeping a dynamic organization operating at its best. This is an opportunity for someone who wants to be a trusted partner, not just an assistant. Retirement Plan Matching Health/Dental/Vision Insurance PTO/Holiday Pay

Required Profile (education, experience): Minimum of 5 years of experience supporting Vice Presidents and above or equivalent working within a highly demanding fast-paced oriented environment. Exceptional calendar management skills. Exceptional communication skills, verbal and written. High level of integrity with a humble nature; fully capable to take initiative, manage and oversee various projects from multiple management being highly proactive, detailed oriented, self-motivated, adaptive, and creative. Proven skills analytically with abstract problem-solving. Exceptional professionalism, soft-skills and being a team player. High level of work ethics, integrity, confidentiality and flexibility. Advanced level MS Office suite Word, Excel, PowerPoint, Outlook, Project Google Drive. Must be highly flexible with time and schedule; able and available to come to work early and/or stay late with minimal advance notice. Strong key competencies skills: Customer Focus, Approachability, Integrity and Trust, Dealing with Ambiguity, Interpersonal Savvy, Learning on the Fly, Organizational Agility, Peer Relationships, Safety. Preferred/Assets profile (skills, experience, education): Experience assisting Vice Presidents in a Hi-Tech industry. Experience in highly demanding fast-paced start-up environment. Experience in working with a diverse multi-cultural environment. Must be reliable and work independently. Demonstrates a broad company knowledge which includes best practicing corporate policies, procedures, guidelines and organizational structure.

Our client is committed to providing industry-leading customer support through intelligent, streamlined agent tools and world-class service experiences. We're seeking a hands-on Salesforce Administrator to join our support technology team, build out our Service Cloud capabilities, and partner with engineering to deliver a best-in-class agent platform. About the team Our Customer Support Technology Product and Program management team enables a global support organization and self-service ecosystem that supports our human advisors and millions of customers. We own the technology systems that power our support operations team including our CRM (Salesforce Service Cloud), telephony/CTI integrations, knowledge workflows, dashboards/analytics and continuous improvement of agent productivity and customer satisfaction. You'll work closely with product and program management, support operations, engineering, data science and more to deliver a compelling support experience. About the role You will own the day-to-day administration and evolution of our Salesforce Service Cloud platform for support operations. Your responsibilities will span user management, configuration, automation, reporting and integration support. You will serve as the administrator partner to agent teams and collaborate closely with engineering (Salesforce developers) on enhancements, integrations (such as Amazon Connect), and scalable platform improvements. This is a high-impact role in a fast-moving support environment. Responsibilities (Configure and fine-tune our Salesforce Service Cloud setup-think workflows, custom fields, layouts, integrations, and beyond- to power smarter, faster service across the business Be a champion for efficiency: constantly assess our systems and processes to identify opportunities that boost team productivity, improve user experience, and enhance customer satisfaction Oversee data integrity within the Salesforce Service Cloud instance, ensuring data compliance and security via security reviews, release updates, and health checks Lead Salesforce projects from start to finish- whether it's a new integration, major upgrade, or process overhaul- delivering on time and within budget Create and maintain individual reports, dashboards, and reporting infrastructure to provide stakeholders with real-time and historical visibility into key performance metrics and operational details Collaborate with stakeholders across the company to understand goals, gather requirements, and deliver smart, scalable solutions and be the go-to communicator for platform changes and updates Create and maintain technical documentation that reflects the current state of our Salesforce usage and enables continued scaling of our use of Service Cloud Maintain vendor relationships with Salesforce and other strategic technologies that integrate with Service Cloud, while exploring new technologies-especially in AI and automation-that can level up our support capabilities Stay up-to-date on Salesforce capabilities, and work closely with CX leadership to shape the technology roadmap that supports our vision and drives business success Minimum Qualifications 2-5 years of hands-on experience as a Salesforce Administrator in a customer support, service, or contact-center context. Experience with Salesforce Service Cloud supporting agent workflows and service operations. * Salesforce Certified Administrator. Education & Other Requirements Bachelor's degree in Information Systems, Computer Science, Business or equivalent professional experience. Excellent documentation, training, communication and stakeholder-collaboration skills. Experience working with engineering teams, agile or sprint-based development environment, and balancing production support with continuous improvement. Preferred Qualifications Salesforce Certified Advanced Administrator (Admin II). Salesforce Certified Service Cloud Consultant (or other cloud cert such as Sales Cloud, Field Service, Nonprofit Cloud). Experience integrating Amazon Connect with Salesforce (telephony/CTI, call routing, screen-pop, call logging). Salesforce Certified Agentforce Specialist. Schedule Requirements Monday - Friday, Standard Business Hours Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Desired Skills and Experience * Salesforce certifications (Admin required; Advanced Admin / Service Cloud Consultant a plus) * Hands-on experience with Salesforce Service Cloud in a support or contact-center environment * Experience supporting Salesforce integrations (e.g., CTI/telephony or third-party tools) * Strong ability to partner cross-functionally (support ops, engineering, product, etc.) and communicate clearly with stakeholders * Comfortable owning configuration, workflows, reporting, and ongoing platform improvements

We are seeking an Administrative Assistant to join our Silicon Valley office and support our vision of a high-performing, innovative, “one-stop-shop” Business Center. The Business Center (“BC”) plays a vital role in delivering best-in-class administrative support to the firm's attorneys and business professionals. This role will sit hybrid in the Silicon Valley/San Francisco area. Key Responsibilities: Process and submit attorney and business professional expense reports Review vendor statements and requests in coordination with the Finance team Schedule internal and external meetings; manage attorney calendars Coordinate conference room bookings, catering, and A/V needs Arrange and manage domestic and international travel logistics Handle document editing, printing, scanning, copying, filing, and distribution Support time entry by editing and correcting narratives using Intapp Assist Billing with invoice backup retrieval and monthly billing preparation Review prebills for accuracy, consistency, engagement terms, and client preferences Proofread legal work product and firm-generated materials Assist with the firm's Stock Certificate Program in partnership with internal teams Coordinate messengers, couriers, and external vendors Serve as a liaison to help attorneys and staff navigate firm resources Build strong working relationships through regular check-ins with supported teams Support special projects and additional administrative initiatives as needed Desired Skills & Qualifications: Service-driven mindset with strong initiative and problem-solving skills Ability to prioritize and multitask effectively in a fast-paced environment Exceptional attention to detail and commitment to accuracy Strong written and verbal communication skills Professional judgment, discretion, and confidentiality Ability to follow complex instructions and ask thoughtful clarifying questions Excellent organizational and interpersonal skills Comfort working under tight deadlines with flexibility and adaptability Strong technology aptitude and willingness to learn new systems quickly Technical Proficiency: Microsoft Office: Word, Excel, PowerPoint, Outlook Familiarity with legal/professional services tools such as: Chrome River Maptician iManage EMS PrebillViewer Intapp Qualifications Minimum 1 year of administrative experience in a legal or professional services environment Bachelor's degree preferred

Job Title: Water Administrative Associate Job Type: Contract Work Schedule: On-site Rate: $30,Based on experience Admin description notes: In person 4 days a week minimum General administrative support needed with experience with excel and powerpoint. Daily Manage Water Hotline Monitor company email Transfer messages as needed Log inquires into smartsheet Monitor log to confirm inquiries have been responded to Invoices Monitor invoice email Add invoice information to invoice tracker on smartsheet If invoice requires requisition/no PO on invoice; reach out to PM for needed actions Stampli Pending approval report - Yvette generates report and sends out (as an example email from Yvette 12/10/25 @ 11:42. Confirm from Dat/Odelia has access to reports Stampli approvals? Daily Timecards checks Monitor timecard reports and work with techs to ensure timely accurate timecard charges Weekly (as needed) Pcard purchase and verification Tcard -travel arrangements If needed, Professional Certification support - can include travel, payment for class and test etc. Safety tailgate - during operational meetings Mail Amazon orders Invoice related - Utility payments review Bi-monthly Timecards TLA Axess Reqs Review of Service now dashboard Assist finance/engineers with req related questions Monthly WRCI Meeting (ice breaker, slides, host meeting) Valley Water letter and payments - update and get signature of letter to send in with payment Monitor Blanket PO Repot and support engineers process invoices on time Questions that determine what background check package to run Is a degree required for this job? (this will alert Magnit that an education check is needed) not required Is driving required for this job? (this will alert Magnit that a MVR is needed) Yes possibly (MVR needed) 35% - 1042949-1-ALAAM 30% - 1042950-1-ALAAM 10% - 1042951-1-ALAAM 8% - 1027626-1-AABNO 5% - 1027698-1-AABNO 5% - 1043391-1-AABNO 5% - 1155795-1-AABNO 2% - 1172100-1-ALAAJ About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Jaspreet Singh (Jaspreet.s@maxonic.com/ *************** for more details

The Executive Assistant provides highly complex administrative office support for the Chief of Staff and the Office of the President. The incumbent performs specialized work of a highly sensitive and confidential nature requiring access to a variety of sources and forms of information as well as special projects requiring extensive research and analysis, including responsibility for the financial and personnel duties in the Office of the President. The Executive Assistant also supports Cabinet-level and department leadership search processes, campus-wide activities, and events hosted by the Office of the President; provides office support and guidance to confidential administrative support counterparts within and outside the division; and contributes to a welcoming environment for all students, employees, and community members. This position's responsibilities support the overall operations of the Office of the President. Key Responsibilities * Provide direct administrative support to the Chief of Staff (COS), including receipt and review of sensitive inbound correspondence, production of presentation materials and other communications as well as project management. * Oversee or assist with technical and facility needs and requests of the COS. * Coordinate travel, including pre-approval, logistics, and reimbursements; reconciles ProCard, GoCard, and Tower Card. * Anticipate the administrative needs of the Office of the President and the COS, while managing multiple tasks of a confidential and sensitive nature. * Coordinate and perform executive administrative and project management support for special committees, events, and projects as assigned by the President or COS. * Communicate and maintain policies, guidelines and procedures to support the accurate functions of the office. * Sensitively communicate on behalf of the office with high-ranking university officials, community leaders, campus colleagues, and the general public while maintaining strict confidentiality where needed. * Coordinate sensitive administrative, logistical tasks/timelines associated with Executive Searches. * Assist with high level support for the planning, executing and posting of payment for projects from all the departments listed under the President Office. * Coordinate and process all personnel actions for staff and students working in the office of the president including: hiring, recruitment, onboarding, offboarding, performance reviews, and disciplinary actions. * Request access to university-issued equipment and systems applications to maintain productivity while in the office or working remotely. * Process President's Emeritus Granting letters for all Emeritus faculty and staff. * Coordinate annual office assessment and improvement process including assembling relevant materials, preparing the agenda, and creating a template for the report and recommendations. * Work collaboratively with the Finance office to manage, monitor, and oversee the office budget, including processing financial transactions, such as requisitions, POs, contracts, and reconciling credit card transactions. * Assist with the coordination of special events in the Office of the President while coordinating with other campus entities that contribute to group and social cohesion within the division and across campus, staff events, as necessary. * Coordinate office administrative/logistical tasks associated with the various annual awards, sponsorship requests, and events that require decisions by the President. Knowledge, Skills & Abilities * Demonstrated ability to communicate effectively in written and oral communication and with sensitivity to different audiences * Thorough knowledge of and ability to apply extensive expertise to the principles, policies, and practices related to techniques of organization, administration, and functions of a highly sensitive and confidential executive office * Thorough knowledge of software applications such as MS Office products including Word, Excel, and PowerPoint, Google Suite, Google Mail, calendar, docs, sheets, forms, etc., and database management * Working knowledge of operational and fiscal analysis and techniques as well as software applications * Ability to effectively compose, edit, and appropriately format correspondence and reports * Skill in the research, development, and evaluation of policies and programs, including the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations * Ability to use tact and good judgment in responding to requests for information and/or interpretation of policies or procedures * Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved * Ability to perform accurately in a detail-oriented environment; handle multiple work priorities; organize, set deadlines, and plan work and projects * Ability to apply a high degree of judgment, discretion, and initiative in coordinating activities associated with the President's Office * Ability to process information quickly for a fast-paced office * Ability to establish and maintain effective working relationships with high-ranking campus administrators, community leaders, and the public Required Qualifications * Bachelor's degree or professional training program specific to the position and directly related work experience, or a combination of education and experience which demonstrates the ability to perform the essential functions of the position * Three years of administrative work experience Preferred Qualifications * Bachelor's Degree * Professional training in executive support * Five years of progressively responsible professional office coordination experience * Experience supporting executive management * Budget management experience * Experience in a higher education environment Compensation Classification: Confidential Administrative Support II Anticipated Hiring Range: $7,472/month - $7,875/month CSU Salary Range: $4,464/month - $10,669/month San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: December 5, 2025 through January 1, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. #LI-RC1 Advertised: Dec 05 2025 Pacific Standard Time Applications close:

(Private Family Assistant with Driving & Logistics Focus) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed. Compensation: $72,800 - $270,000/year DOE Up to 20% discretionary annual bonus Full benefits: Health insurance, vacation, sick days, paid holidays Paid meal breaks Regular performance reviews Travel required as needed At-Will Employment Notice: This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice. About the Role: This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position-candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service. Key Responsibilities:Personal Logistics & Driving Support Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide. Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep. Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups. Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics. Administrative & Vendor Coordination Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.). Track key project timelines, review contractor quotes, and facilitate approvals. Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs. Maintain digital files, coordinate minor travel bookings or confirmations when needed. Household & Team Integration Support Principals in various household management tasks with poise and initiative. Join staff check-ins to report project updates and ensure aligned task execution. Provide support for small-scale events, guest arrivals, or family travel prep. Qualifications: Bachelor's degree or equivalent professional experience required. Minimum 3-5 years in a similar hybrid Personal Assistant or Chauffeur capacity. Prior luxury or private household experience strongly preferred. Clean California driver's license; familiarity with Bay Area roads essential. Proficient in G Suite, iPhone, MacBook, and modern task tools. Highly organized, punctual, and resilient under pressure. Clear communicator with discretion and polished demeanor. Must be legally authorized to work in the U.S. Able to pass extensive background check and screenings. Core Values: Principals First: Act in the best interest of the household at all times. Discretion & Accountability: Uphold privacy and take ownership of results. Efficiency: Work with precision, urgency, and adaptability. Growth-Oriented: Seek learning opportunities and embrace feedback. Integrity: Consistently deliver reliable and respectful service. Why Join Us? Prestige & Professionalism: Operate in a refined, high-expectation setting. Team Culture: Join a respectful, values-driven household team. Advancement: Take advantage of structured reviews and performance incentives. Tools & Tech: Leverage cutting-edge platforms to streamline communication and logistics. Flexibility: Each day presents new challenges across people, places, and priorities. Note: The scope of this position may evolve based on household needs. Applicants must demonstrate flexibility, discretion, and readiness for immediate or phased onboarding. #zr

Company DescriptionJobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Stanford University Job Description The people and programs comprising of Stanford's Radiology department are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care. The Department of Radiology at Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * - Other duties may also be assigned. DESIRED QUALIFICATIONS: 4-year college degree including scientific or accounting courses preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks.

Executive and Personal AssistantAbout Us At Dyneti, we believe digital payments should be seamless and secure. That's why we built DyScan, a software library that allows digital merchants to prevent fraud and improve conversion by taking a photo of a credit card. Dyneti was founded by a fraud prevention expert from Uber, and has raised funding from an exceptional lineup of investors, including Y Combinator. We've processed hundreds of millions of credit card scans around the world, and our customers include Fortune 100 companies and some of the fastest growing tech unicorns. Job Overview We are seeking a proactive and highly organized Executive and Personal Assistant to support our CEO. If you thrive in a fast-paced startup environment and are passionate about enabling leaders to execute at their best, we'd love to hear from you. Responsibilities Manage calendars, schedule meetings, and coordinate travel arrangements for the CEO Plan and coordinate events Manage personal appointments, household vendors, and light errands Support family logistics Handle confidential information with discretion Support special projects as needed Qualifications Bachelor's degree or equivalent experience Outstanding organizational and multitasking skills Excellent verbal and written communication Ability to work independently and adapt quickly to changing priorities What We Offer High-impact role with visibility into company operations and strategy Opportunity to work closely with a dynamic, innovative founding team Supportive, collaborative work culture In the News Best of Y Combinator - TechCrunch 50 San Francisco Startups to Watch - Built In SF WWL Young Guns - SF Business Times Dyneti is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job DescriptionSalary: $29 to $34 an hour Credo is engineering the future of high-speed connectivity for the AI-driven world.With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, youll be part of a team of world-class technologists and engineers that thrive on pushing the limits of whats possible for some of the worlds most important companies. Our portfolio includes cutting edge solutions including our software,optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables(AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture oftechnical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: Serve as first point of contact for front desk/receptionist duties, greeting guests and managing vendor/visitor sign-in processes Provide daily administrative support to office operations and staff Maintain office cleanliness and manage supply inventory Manage office supply inventory and restocking for both office and breakroom supplies Coordinate weekly lunch orders and assist with event planning Handle Costco deliveries and manage supply orders to maintain adequate stock levels Maintain accurate office site maps and seating arrangements Support new hire onboarding and workstation setup Assist with vendor and contractor onboarding through financial systems like Coupa for payment processing Process check deposits for Credo Handle confidential information with discretion and maintain appropriate confidentiality standards Basic Qualifications High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. Experience managing calendars, travel arrangements, and expense reporting. Strong organizational and multitasking skills. Professional communication and interpersonal abilities. Ability to lift up to 40 lbs. Proficiency with Microsoft Office Suite and basic financial tools. Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications Bachelors degree in Business Administration, Office Management, or related field. Familiarity with procurement and financial systems (e.g., Coupa). Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

Credo is engineering the future of high-speed connectivity for the AI-driven world. With a deeply rooted legacy of innovation and a passion for solving the most complex networking challenges, we deliver industry-leading solutions that power the next generation of cloud, AI, and hyperscale data centers. Credo is pioneering a systems-level approach to connectivity, integrating hardware, software, and architecture to deliver holistic solutions. This strategy not only differentiates us in the market but also creates significant value for our customers by accelerating deployment, improving performance, and reducing complexity across their infrastructure. At Credo, you'll be part of a team of world-class technologists and engineers that thrive on pushing the limits of what's possible for some of the world's most important companies. Our portfolio includes cutting edge solutions including our software, optical DSPs, PCIe/CXL products, SerDes IP, and advanced Active Electrical Cables (AECs) all designed for maximum performance, energy efficiency, and scalability. We foster a culture of technical excellence, collaboration, and continuous learning, where your ideas can shape the future of connectivity. From silicon architects to systems engineers, every role at Credo contributes to solving real-world problems at scale. Join us and help us architect the next generation of disruptive networking technologies - because at Credo, We Connect. About the role We are seeking a professional and proactive Senior Office Coordinator to serve as the welcoming face of our office while providing comprehensive administrative support. This role combines front desk responsibilities with facilities management, ensuring our workplace runs smoothly and efficiently. The ideal candidate will be organized, friendly, and capable of managing multiple tasks while maintaining a professional environment for employees, visitors, and vendors. Responsibilities: * Greet visitors and manage front desk operations. * Provide administrative support to office operations and staff. * Maintain office cleanliness and manage supply inventory. * Coordinate weekly lunch orders and assist with event planning. * Support new hire onboarding and workstation setup. * Assist with vendor onboarding and payment processing (e.g., Coupa). * Process check deposits for Credo. * Manage complex calendars and schedule meetings. * Arrange travel and book reservations. * Prepare and submit expense reports. * Handle sensitive and confidential information with discretion. Basic Qualifications * High school diploma or equivalent with 1+ years of experience in office administration or facilities coordination. * Experience managing calendars, travel arrangements, and expense reporting. * Strong organizational and multitasking skills. * Professional communication and interpersonal abilities. * Ability to lift up to 40 lbs. * Proficiency with Microsoft Office Suite and basic financial tools. * Demonstrated ability to maintain confidentiality and handle sensitive information. Preferred Qualifications * Bachelor's degree in Business Administration, Office Management, or related field. * Familiarity with procurement and financial systems (e.g., Coupa). * Event planning experience. The base salary range for this position is $29-$34 an hour. The base salary ultimately offered is determined through a review of education, experience, training, skills, qualifications, and location. This position is also eligible for a discretionary bonus, equity and a full range of medical and other benefits. Credo is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and welcome applicants from diverse backgrounds without regard to race, color, religion, gender, sex, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email ********************.

Benefits: 401(k) Flexible schedule Be a valued team player in a successful operating family business with over 40 years of experience. Looking for an organized, motivated, detail-oriented, and dependable team player with the opportunity to live and work onsite. Benefits may include on-site housing, rental bonuses, 401k, contributions towards medical insurance, and PTO. Compensation depends on experience. Responsibilities/Expectations: Interacting with residents, future residents and internal team members in a professional manner Maintaining a high level of customer service and excellent communication Apartment leasing process Marketing and advertising Perform market survey / analysis Screening rental applications and showing units to prospective renters Move-ins and move-outs of Residents Apartment rules / lease enforcement Unit inspections Weekly property status reporting Answering the phone / administrative functions / light maintenance tasks (willingness to work with hands for light tasks) Walking the property and ensuring all is in order ready/willing for 24/7 emergencies Experience and Qualifications: Minimum of 3-5 years apartment management experience Successful sales/closing experiences Computer skills (Google Suite, Microsoft word, excel, and fluency with technology) Appfolio property management software Strong writing and speaking skills Flexibility / team player Motivated to learn, attention to detail Basic maintenance knowledge Must be able to pass a background check/drug screen, reliable vehicle, DL, insurance, and registration Please note this description is not an all-inclusive list of job duties. Job duties may be added, deleted, or modified at any time. This job description does not constitute an employment contract.

Work is Sweet! 'Quality without Compromise' is not just a motto at See's Candies. It is the most important ingredient in our recipe for success. See's Candies has been in business since 1921 and maintains a reputation for producing the highest quality candy and providing superior customer service. See's is a leader in the confectionary industry with over 250 retail shops across the USA. We are seeking friendly, enthusiastic individuals who are passionate about providing great customer service. Summary: We are seeking a highly organized and detail-oriented Real Estate Administrative Assistant to support our real estate team. The ideal candidate will be responsible for managing administrative tasks, coordinating transactions, maintaining client records, and ensuring smooth day-to-day operations of the office. This role is perfect for someone who thrives in a fast-paced environment and is passionate about real estate. The pay range for this position at commencement of employment is expected to be between $28 - $33 per hour; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Job Description: Key Responsibilities: Provide administrative support to real estate department. Coordinate and schedule property showings, inspections, and open houses. Prepare and process real estate documents such as contracts, leases, and disclosures. Maintain and update client database. Communicate with clients, vendors, and other stakeholders in a professional manner. Ensure compliance with local, state, and federal real estate laws and regulations. Handle general office duties such as answering phones, managing emails, and ordering supplies. Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. 2+ years of administrative experience, preferably in real estate or a related field. Proficiency in Microsoft Office Suite and real estate software (e.g., MLS, DocuSign, CRM platforms). Excellent organizational and multitasking skills. Strong written and verbal communication abilities. High level of professionalism and discretion. Ability to work independently and as part of a team See's is an EOE See's will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable local, state or federal law (including San Francisco Ordinance #131192 and Los Angeles Municipal Code 189.00).

Job Description Schedule: Hybrid 3x week on site The Divison of Hospital Medicine in the Department of Medicine is seeking a highly motivated and talented Administrative Team Lead (Administrative Associate 4). Under the general direction of the Assistant Division Manager, the Administrative Team Lead will supervise a team of three Administrative Associate 2s who support the day-to-day administrative and operational needs of the Division, in addition to providing complex administrative support to the Senior Leadership team, which consists of two Division Co-Chiefs, the Associate Chief, and the Administrative Division Director. The Administrative Team Lead will spearhead Division communications, event planning, and space allocation, direct the activities of an administrative team, independently manage Senior Leadership calendars, proactively identify and mitigate administrative issues, and create process improvements. The candidate must be highly organized, detail oriented, able to multi-task, and work independently under limited supervision. This exciting opportunity will require excellent judgement, communication, organization, time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. Our Division is comprised of 130 faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area ( Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Desired Qualifications: 2 or more years of prior supervisory experience. Exceptional organizational skills and attention to detail and accuracy. Demonstrated ability to prioritize own work, multitask, and respect deadlines. Excellent written, oral, and interpersonal communication skills. Personal effectiveness and credibility. Bachelors Degree Requirements: Top 3 requirements to hire Prior experience supervising administrative associates (ideally 2+ years) A bachelors degree Preferably prior work experience at or Health Care (SHC), though we are willing to compromise on this requirement if the candidate has particularly strong supervisory experience. Knowledge, Skills, And Abilities (Required): Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Physical Requirements: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

Key Responsibilities Scheduling & Workforce Coordination * Assist with weekly and monthly scheduling to ensure accurate coverage across all assigned client sites. * Manage shift changes, call-offs, and time-off requests to prevent coverage gaps. * Maintain and distribute staffing rosters, contact lists, and post assignments. * Support overtime and shift optimization efforts to maintain cost-effective coverage. Payroll & Timekeeping * Review and verify officer timecards for accuracy prior to payroll submission. * Track attendance, overtime, and missed punches while ensuring compliance with state and company policies. * Collaborate with HR and payroll teams to resolve discrepancies and ensure timely processing. Operational & Administrative Support * Support day-to-day operations by coordinating resources, managing documentation, and assisting with project deliverables. * Prepare and distribute weekly and monthly performance and operations reports. * Provide after-hours or emergency response coverage as required. Invoicing & Financial Oversight * Assist with monthly invoicing and invoice review, ensuring billing accuracy and consistency between schedules, timekeeping, and client requirements. * Reconcile discrepancies and collaborate with operations and finance teams to ensure accurate billing and recordkeeping. * Support reporting and tracking of operational budgets and costs as needed. HR Liaison & Recruitment * Support recruitment efforts including candidate screening, interviews, and onboarding. * Coordinate new hire documentation, training schedules, and badge issuance. * Serve as a liaison with HR on employee relations, attendance, and performance issues. Client Relations & Site Visits * Conduct regular site visits to assess officer performance, post conditions, and client satisfaction. * Communicate client feedback and service issues promptly to management. * Assist in preparing client updates, service audits, and review meetings. Qualifications * 2-4 years of experience in security, operations coordination, or scheduling. * Proficiency with scheduling systems, timekeeping platforms, and Microsoft Office Suite (Excel, Outlook, Word). * Strong analytical and organizational skills with a high attention to detail. * Excellent interpersonal and communication skills, both written and verbal. * Must possess or be able to obtain a valid California Guard Card. * Flexible availability, including nights, weekends, and holidays as needed. * Experience with finance or invoicing is a plus. "Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic." #AF-PSIL

**School of Medicine, Stanford, California, United States** Administration Post Date Dec 16, 2025 Requisition # 107933 The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicineis seeking an Administrative Associate 3 toprovide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website:**************************************** This is a hybrid position that will require to be on site 4 days a week. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. _* - Other duties may also be assigned_ **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,****************************** **The expected pay range for this position is $39.20 to $45.56 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 107933** + **Work Arrangement : Hybrid Eligible**

Company DescriptionJobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Stanford University Job Description Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication. Department Information Stanford Medicine Office of Diversity in Medical Education (ODME) is committed to cultivating and sustaining an environment that fosters the development of diverse physician leaders who are committed to eliminating the nation's health inequities through patient care, education, research, and advocacy. Job Purpose ODME is seeking an Administrative Associate 2 (AA2) as an important member of the ODME Undergraduate Medical Education (UME) Pathway Programs team who contributes to efforts that increase diversity in the health professions by supporting programs, events, and activities that foster learning and development to address health inequities. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 will provide administrative and operational support to ODME UME Pathway Programs. This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site during the academic year and onsite during summer programming), subject to operational need. Core Duties This position supports pathway programs in the Office of Diversity in Medical Education (ODME-UME Pathways) and distributes social media promotional content generated by members of the ODME team. The AA2 independently generates a quarterly newsletter and annual report from content provided by the ODME Undergraduate Medical Education (UME) team. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 performs a range of duties in a fast-paced environment, including: Interacting virtually and in-person with faculty, administrators, community health partners, and other guests and visitors who participate in ODME summer and premedical pathway programs. Coordinates and staffs ODME UME Pathway program events, programs, and activities in collaboration with professional and student staff. Supporting operational and administrative tasks required for the successful development, administration, evaluation, and assessment of ODME UME pathway programs. Independently creating a quarterly ODME UME newsletter and annual report from content provided by the ODME UME team. Collates and organizes web-based and social media content describing premedical pathway programming. Assists in developing, editing, updating, and maintaining web content for ODME Pathway Programs. Assists in contingent staff hiring including human resources document generation and verification. Collects confidential documents to process Payroll, stipends, honoraria, fellowships, supply orders, and travel related to ODME pathway programs for paid staff and program participants. Uses a variety of platforms to respond to inquiries from internal and external community members (Slack, email, Asana, Messenger, Qualtrics, SlideRoom, acuity scheduling, Google, and other platforms). Establishes protocols for administrative support and processes. Provides administrative support leading up to, during, and concluding pathway programs. Provides in-person support for events and programming. Assists with event preparation including room setup, ordering and setting up catering. Operates and manages AV equipment as needed, re-setting and properly closing rooms following events. Orders, prepares; collates and distributes program supplies. Other duties as assigned. Education & Experience (Required) High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. Desired Qualifications Experience providing administrative support for student-centered programs. Ability to work independently, with feedback from multiple sources. Strong communication skills across different constituencies in an organization. Ability to learn, apply, and uphold program and institutional guidelines and policies. Experience using Google suite, including Sites, Calendar, Groups, and Drive, and the Microsoft 365 suite. Moderate to advanced computer skills and demonstrated experience with office and course software, and email applications (Google suite, Office 365 suite, Adobe Experience manager, Qualtrics, Canvas and financial systems). Demonstrated project coordination or project management experience. Ability to troubleshoot, exercise sound judgment in decision-making, and creatively problem-solve in an educational administrative environment. Skilled at time management, professional conduct and producing results. Ability to work independently and collaboratively to complete tasks. Demonstrated professionalism and commitment to excellence in a fast-paced environment. Physical Requirements Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Working Conditions AA will be asked to work in the office 2 to 3 days a week. On-site work may increase during the Spring and Summer months as summer programming commences and depending on need. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $56,000 to $74,000 per annum. Stanford University provides pay ranges representing it

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities * Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries * Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support * Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions * Assist students with advising-related processes, registration questions, and Registrar procedures * Support orientation activities and coordinate advisor assignments and reassignments * Update and maintain the department website and social media platforms * Prepare and distribute department communications, flyers, newsletters, and promotional materials * Supervise and provide work direction to student assistants Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling * Ability to compose and appropriately format correspondence and reports * Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools * Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) * Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data * Ability to learn, interpret independently, and apply a variety of complex policies and procedures * Ability to identify deviations from applicable policies * Ability to perform accurately in a detail-oriented environment * Ability to handle multiple work priorities, organize and plan work and projects * Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies * Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications * Completion of a high school program or its equivalent * One (1) year of experience in an office environment Preferred Qualifications * Associate degree or equivalent * Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Jan 13 2026 Pacific Standard Time Applications close: