Personal/Executive Assistant
Manager's assistant/administrative assistant job in Greenwich, CT
Our client, a Connecticut based hedge fund is seeking a highly organized, discreet, and proactive Personal/Executive Assistant to provide seamless support to the Chief Executive Officer. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and is comfortable operating with the utmost professionalism and confidentiality. The position will be located in Greenwich, CT AND New York City (3 days/week from the CEO's home office in Greenwich CT and 1-2 days/week from the NYC office). MUST HAVE A CAR.
Job Details
COMPANY: Hedge Fund
ROLE: Personal/Executive Assistant
LOCATION: 3 days in the CEO's home office in Greenwich, CT and 2 days in NYC Midtown office with some flexibility to WFH at times
Hours: 9:00am-5:00pm with flexibility to work early mornings, evenings and weekends as needed
Salary: $140k-$175k base DOE + Bonus Eligible + Great Benefits!
Degree: Highly Preferred
MUST HAVE A CAR
Responsibilities will include but are not limited to:
Personal Assistance
Household & Lifestyle Management:
Coordinate with household staff, property managers, and service vendors for multiple residences.
Schedule maintenance, oversee vendors, and ensure properties are operating smoothly.
Event & Party Planning:
Plan and execute personal and firm-related events, including the CEO's annual summer party and holiday (Christmas) party, attended by large guest lists of employees, family, and professional contacts.
Manage all aspects of event logistics, from venue selection, catering, décor, entertainment, and transportation to invitation management and day-of coordination.
Coordinate with multiple vendors including event planners, florists, caterers, photographers, and rental companies to ensure every detail is executed flawlessly.
Oversee invitation design and distribution, track RSVPs, and manage guest communications with professionalism and discretion.
Maintain event budgets, timelines, and vendor contracts, ensuring cost-effectiveness while delivering a refined, high-quality experience.
Serve as the primary liaison between the CEO, guests, and vendors, ensuring that all logistics and presentations reflect the firm's culture and the CEO's preferences.
Personal Scheduling & Logistics:
Manage personal calendars, appointments, and commitments, ensuring alignment with professional obligations.
Handle errands, reservations, and travel arrangements for the CEO and family as needed.
Anticipate personal needs: birthdays, holidays, and travel; ensuring thoughtful preparation and organization.
Regularly provide driving support for the CEO, family members, and guests, ensuring punctual, safe, and discreet transportation.
Discretion & Trust:
Handle all personal and professional information with the highest level of confidentiality.
Serve as a trusted confidant and representative of the CEO, maintaining composure and discretion at all times.
Navigate sensitive and time-critical issues with tact and minimal supervision.
Executive Support
Calendar & Meeting Management:
Proactively manage a complex and rapidly changing calendar, ensuring the CEO's time is optimized and priorities are aligned with strategic objectives.
Coordinate and confirm meetings with investors, senior leadership, and external partners, balancing competing demands with efficiency and tact.
Prepare daily and weekly agendas and briefing materials to ensure the CEO is fully informed and prepared for all engagements.
Communication & Correspondence:
Act as the primary point of contact for all communication to and from the CEO, demonstrating exceptional judgment and professionalism.
Draft, proofread, and manage confidential correspondence, reports, and presentations with attention to detail and tone.
Screen, prioritize, and respond to emails and calls, ensuring timely follow-up and alignment with the CEO's preferences.
Meeting Preparation & Follow-Up:
Organize and support investor, board, and leadership meetings by coordinating logistics, preparing presentations, and managing materials.
Record and track action items, ensuring timely completion by responsible parties.
Maintain a high level of awareness of ongoing projects, priorities, and business developments.
Travel Coordination (Occasional):
Plan and execute detailed domestic and international travel arrangements, including commercial and private flights, accommodations, ground transportation, and meeting logistics.
Prepare comprehensive travel itineraries with contact lists, schedules, and materials to ensure seamless travel experiences.
Remain on-call for travel adjustments and urgent needs, providing real-time problem-solving support.
Qualifications
Bachelor's degree required.
5+ years of experience supporting a senior executive, ideally within financial services, or a similar fast-paced environment.
Must have a car
Exceptional written and verbal communication skills.
Strong organizational, time management, and prioritization abilities.
Advanced proficiency with Microsoft Office (Outlook, Excel, PowerPoint, Word) and comfort with modern productivity tools.
Proven ability to handle confidential information with integrity and professionalism.
Highly responsive, composed under pressure, and capable of anticipating needs before they arise.
Understanding/experience within the field of health and fitness a plus.
Executive/Personal Assistant to Principal
Manager's assistant/administrative assistant job in Greenwich, CT
A prestigious, growing investment firm is seeking an Executive Assistant/ Personal Assistant to provide comprehensive support to a busy executive and his family. This hybrid role involves managing both personal and professional responsibilities, ensuring the seamless coordination of business and personal priorities. The ideal candidate will possess an ability to seamlessly manage multiple different tasks, be proactive, have a solutions-oriented mindset with strong interpersonal skills and discretion.
Salary commensurate with experience: $150-175k base range + strong discretionary bonus structure + paid benefits, 20 days of PTO, 401k match
Location: Greenwich, CT onsite Monday - Friday
Hours: typically 8:30am-5:30p but need to be flexible and have a 24/7 mentality as needed, especially when principal is traveling
Qualifications
10+ years of C suite EA/PA experience to an executive or high-profile individual
Extreme sense of discretion - must be trustworthy
Must be very professional and polished to represent executive across all facets of his life
Warm personality and client service oriented
Executive Assistant (50%)
Proactively manage Outlook calendar for both business and personal
Coordinate global travel including flights, accommodations, transportation, and itineraries and prepare expense reports using Concur
Schedule and prepare materials for business meetings, ensuring all logistics and follow-ups are handled
Act as the primary point of contact for internal and external communications, ensuring timely and accurate correspondence
Personal Assistant (50%)
Oversee daily household needs including vendor coordination and maintenance scheduling
Manage grocery orders, household supply replenishment, and other personal shopping and returns
Research, plan, and book family vacations including flights, accommodations, and activities
Schedule and coordinate rides for children
Please submit your resume to apply!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Emergency Management University Assistant
Manager's assistant/administrative assistant job in Danbury, CT
Western Connecticut State University is pleased to announce that applications are being accepted for a part-time 19 hours per week Emergency Management University Assistant in the University Police & Public Safety department. Western Connecticut State University (WCSU) is committed to enhancing our diverse university community by actively encouraging people with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. WCSU is honored to be awarded the federal designation as a Hispanic Servicing Institution (HSI). This accomplishment marks a pivotal moment in our progress toward fostering diversity, equity, and inclusion within our campus community.
The University Police & Public Safety department oversees our Environmental Management services at the University. Additional information is available at ******************** Information on the University may be found on *************
Position Responsibilities: Primary responsibility will be to support the Department of Public Safety in administering Emergency Management plans, programs, and activities. Duties will include:
Support emergency response planning, documentation, and communications
Organize and assist with training sessions, drills, and safety exercises for the University community
Assist in tracking and inspecting emergency response resources, including life safety equipment and supplies
Compile reports, analyze data and contribute to post-event evaluations
Assist in disseminating alerts, notices, and information to internal and external stakeholders
Assist in conducting risk assessments and vulnerability studies to identify potential hazards
Assist in maintaining public safety certification and accreditation
Assist with emergency management related office administration and procurement processes
Qualifications:
Strong verbal and written communication skills for reporting, preparing documentation and coordinating with faculty, staff, and emergency responders
Superior organizational and managerial skills with the ability to prioritize, multi-task and maintain attention to detail
Self-starter and flexible attitude with the ability to work independently and collaboratively as part of a team
Strong computer skills, including proficiency with Microsoft Office Suite and ability to learn new systems
Knowledge of Emergency Management plans, programs and activities preferred
Knowledge of Public Safety procedures and risk assessment preferred
Work Hours, Salary & Benefits: 19 hours per week. $24.00 per hour: Additional information on part-time benefits can be found at ************************** Please note there are no paid benefits for this positions. All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. WSCU is committed to providing a safe campus community. Background investigations include reference checks, employment verifications, and a criminal history record check.
Application Process: Prospective candidates must submit a cover letter, which includes the contact information for (3) current professional references and a resume. Questions may be directed to: [email protected] - please reference EMS UA in subject line. Application review will begin immediately and continue until the position has been filled.
To apply, submit your materials to:
*******************************************************************************************************************
Western is an Affirmative Action Equal Opportunity Educator/Employer
Auto-ApplySenior Administrative Assistant
Manager's assistant/administrative assistant job in Syosset, NY
Cipriani & Werner is a multidisciplinary law firm. We have long been recognized as a firm that seeks to understand the needs and interests of our clients. From that point forward, we strive to deliver results that are expected by our clients.
The Long Island Office is looking for two part time Senior Administrative Assistants to join our growing team.
Responsibilities include, but are not limited to:
Profiling and organization of e-mails and documents in ProLaw.
Proofread prepared materials for correct grammar, spelling, punctuation, and content.
Data entry of calendar events.
Scheduling of conference calls, video conferences and other meetings
via
Teams as needed.
Position Requirements:
Some college and administrative experience required ; Associate degree or higher preferred.
Must be open to answering phone lines.
Experience in data entry, scheduling/organization, document prep, shipping label prep for FedEx and USPS services.
Proficiency in Microsoft Office 365, Excel, and e-document management software preferred.
Must be a self-motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills with the ability to work as a team member in a high-volume fast paced work environment.
Cipriani & Werner P.C. offers a comprehensive benefit package. Highlights include:
Comprehensive medical, dental, and vision insurance
Matching 401(k)
Paid time off
Mentorship opportunities
Collaborative and welcoming work environment
Work-Life balance
This is a part time in-person position that will be 25-30 hours per week. Must be able to deliver articles to Post Office and FedEx as needed as well as make emergency trips to Staples or local establishments as needed.
The salary rage for this position is $25-$35 and represents C&W's good faith and reasonable estimate of the range at the time of posting. Actual compensation will depend upon a number of factors, included but not limited to experience and qualifications.
Cipriani & Werner P.C. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Auto-ApplyPersonal / Executive Assistant (PA / EA)
Manager's assistant/administrative assistant job in Westbury, NY
Personal / Executive Assistant (PA / EA)
Employment Type: Full -Time
About Us
We are leaders in the healthcare mental health industry, managing back -office operations for multiple clinics. Our mission is to deliver exceptional support to enhance efficiency and service quality. As a rapidly growing organization, we seek a highly adaptable Personal and Executive Assistant to streamline operations, optimize productivity, and enable our leadership team to focus on top -level strategic priorities.
Position Summary
The Personal / Executive Assistant (PA / EA) will work closely with multiple executives, providing a mix of administrative, operational, managerial, and personal support. The ideal candidate is highly organized, proactive, tech -savvy, and an excellent communicator who thrives in a fast -paced environment. This role is crucial in ensuring that time and resources are utilized efficiently, handling both business and personal tasks as needed.
Key Responsibilities
Administrative & Executive Support
Manage executives' calendars, schedule meetings, and prioritize appointments.
Prepare meeting agendas, take detailed minutes, and send recap notes with action items.
Draft, edit, and proofread correspondence, reports, and presentations.
Handle confidential documents and sensitive information with discretion.
Office & Operations Management
Oversee daily office operations, ensuring an organized and efficient workspace.
Manage office supplies, vendor relationships, and maintenance needs.
Coordinate team schedules, meetings, and office activities/events.
Assist with HR -related administrative tasks, such as onboarding support.
Project & Task Management
Update and maintain CRM and project management systems.
Track and oversee task delegation, ensuring timely completion.
Assist with workflow optimization and process improvements.
Personal & Lifestyle Management
Handle personal errands, reservations, and household/vendor coordination.
Manage personal travel arrangements, including flights, hotels, and itineraries.
Assist with purchasing and order management, including gifts and personal items.
Provide support for family or personal engagements as needed.
Operational Efficiency & Business Development Support
Act as a gatekeeper, managing access to executives and aligning priorities.
Provide ad -hoc support for interviews, event attendance, and travel coordination.
Assist with networking, business research, and recruitment efforts.
Communication & Coordination
Serve as a liaison between executives, internal teams, and external stakeholders.
Foster a positive and collaborative work environment.
Relay updates, messages, and priorities to relevant parties.
RequirementsQualifications & Requirements
3+ years of experience as an Executive Assistant, Personal Assistant, or similar role.
Strong organizational, time management, and multitasking skills.
Excellent written and verbal communication skills.
Tech -savvy with experience in CRM, project management tools, and Microsoft/Google Suite.
Ability to handle confidential and sensitive information with discretion.
Strong problem -solving skills and ability to work independently.
A proactive attitude and the ability to anticipate needs before they arise.
Flexibility to handle both professional and personal responsibilities.
Preferred Qualifications
Experience in healthcare, mental health, or corporate executive support.
Familiarity with Zoho, Notion, Asana, or similar tools.
Background in event coordination, HR support, or business development.
BenefitsCompensation & Benefits:
Salary Range: $65,000-$85,000 annually, based on experience and qualifications.
Performance Bonuses: Annual bonus opportunities based on individual and company performance.
Full Benefits Package:
Medical insurance with company contribution.
Full dental, vision, and life insurance.
401k with up to 4% company matching.
Time Off:
15 days PTO annually.
6 paid holidays off.
Sick days (as per NY State).
Professional Development: Annual training allowance for courses, certifications, or conferences.
What We Offer:
A dynamic and collaborative work environment.
Opportunities for professional growth and development.
The chance to make a significant impact in a growing company.
Executive/Personal Assistant to Founder/Managing Partner of Law Firm
Manager's assistant/administrative assistant job in White Plains, NY
A premier litigation firm based in Westchester County, NY is seeking a highly organized and proactive Executive/Personal Assistant to support the firm's Founder and Managing Partner. This role is essential in ensuring the smooth management of the principal's professional and personal commitments, enabling him to focus on high-stakes litigation and firm leadership. The ideal candidate is discreet, cheerful, resourceful, and thrives in a dynamic environment where priorities can shift quickly.
About the Job:
· Provide comprehensive executive and personal administrative support, including heavy calendar management, scheduling, travel arrangements, and expense reporting.
· Act as gatekeeper and primary point of contact; manage high-volume communications with clients, colleagues, opposing counsel, vendors, professional associations, and personal contacts.
· Track Managing Partner's hours in firm time-entry system.
· Anticipate needs by preparing meeting materials, ensuring deadlines are met, and keeping the principal informed of priorities and conflicts.
· Draft, proofread, and edit correspondence, presentations, and documents with exceptional attention to detail.
· Assist with tracking and following up on the business development pipeline.
· Manage both professional and personal tasks, including coordinating appointments, insurance, repairs, shopping, donations, family logistics/transportation, and travel.
· Handle sensitive information with the utmost discretion and confidentiality.
· Partner with firm staff to ensure seamless coordination of litigation activities, community obligations, and business operations.
About You:
· Minimum of five years' experience as an Executive/Personal Assistant supporting a senior executive, ideally in a law firm or professional services environment.
· Exceptional organizational and time-management skills, with the ability to juggle multiple priorities under tight deadlines.
· Strong written and verbal communication skills; meticulous attention to detail.
· High degree of professionalism, judgment, and confidentiality.
· Tech-savvy: proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and adept with calendars, document management systems, and travel booking platforms.
· Experience with CRM systems is preferred.
· Flexible and adaptable to changing demands; willingness to work outside standard hours when necessary.
· Confident, polished, and professional demeanor with strong interpersonal skills.
· Proactive, self-starter with the ability to anticipate needs and solve problems before they arise.
· No task is too big or too small-team player mentality.
Competitive salary commensurate with experience; discretionary annual bonus; medical, dental, vision, life, and disability insurance; 401(k) with match; paid time off; 14 holidays/year.
Hours: Standard business hours with flexibility required for time-sensitive matters and litigation demands. In-office presence required with occasional remote work when the principal is out of the office.
Executive Assistant/Office Coordinator
Manager's assistant/administrative assistant job in Norwalk, CT
Executive Assistant/Office Coordinator
DEPARTMENT: Administration
FLSA STATUS: Salaried, Exempt
LEGENDS GLOBAL
Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.
Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.
The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.
Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us!
THE ROLE
Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment.
Essential Duties and Responsibilities
Calendar Management:
Coordinate and manage complex calendars for C-suite and VP-level executives.
Schedule internal and external meetings, ensuring optimal time management and prioritization.
Proactively resolve scheduling conflicts and anticipate executive needs.
Travel Coordination:
Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries.
Prepare and reconcile travel expense reports in a timely manner.
Administrative Support:
Draft, edit, and format job descriptions, memos, presentations, and other business documents.
Handle confidential information with discretion and professionalism.
Support meeting preparation, including agendas, materials, and follow-up actions.
Executive Liaison:
Serve as a point of contact between executives and internal/external stakeholders.
Facilitate communication and ensure timely responses to inquiries and requests.
Office Coordination:
Assist with event planning, team offsites, and special projects as needed.
Maintain office supplies and coordinate with vendors and facilities teams.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
High school diploma required; bachelor's degree or equivalent experience preferred.
Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment.
Skills and Abilities
Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners.
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously.
Proven ability to maintain confidentiality and handle sensitive information with professionalism and care.
Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders.
Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management.
Basic understanding of budgeting, financial reporting, and expense tracking.
COMPENSATION
Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.
WORKING CONDITIONS
Location: On Site - Norwalk, Connecticut
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NOTE:
The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.
Auto-ApplyAdministrative Assistant to Construction Project Manager Team
Manager's assistant/administrative assistant job in Stamford, CT
Job DescriptionBenefits:
401(k)
401(k) matching
Health insurance
Paid time off
Fletcher Development LLC in Stamford CT is looking for a strong, energetic and dependable Administrative Assistant to support a team of Construction Project Managers. The successful candidate will have experience with administrative duties, strong communication and interpersonal skills, as well as excellent organizational abilities and strong attention to details. They will be proactive and able to thrive
in a fast-paced, multi-tasking environment. Proficiency with Excel, PowerPoint, and other computer software programs is essential.
Key Responsibilities:
Schedule and coordinate appointments and meetings
Manage calendars for multiple team members
Utilize CRM software to track contacts and project details
Handle light invoicing and administrative bookkeeping tasks
Prepare and maintain Excel spreadsheets for budgets, bids, and project tracking
Create and edit PowerPoint presentations for internal meetings and client proposals
Assist with business development activities and marketing initiatives
Conduct research to support project and business needs
Provide consistent follow-up and follow-through on tasks and communications
Maintain a positive, can-do attitude and team-oriented mindset
Manage multiple tasks and priorities effectively
Please note:
The responsibilities listed above represent the core functions of this role; however, the position is dynamic and may include additional administrative, operational, or project-related tasks as needed to support the team and company growth.
Qualifications:
Prior experience in an administrative support role (experience in construction or project management environments is a plus)
Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and other computer software; familiarity with CRM systems and cloud-based file management preferred
Excellent organizational and communication skills
High attention to detail and accuracy
Ability to work independently, multitask, and take initiative
If you're someone who thrives on being the backbone of a dynamic construction team, wed love to hear from you!
Basic Qualifications
Bachelors Degree
Minimum 3 years related Administrative Assistant experience preferable in the Construction environment
Advanced computer skills to include, but not limited to Microsoft Office Suite; Outlook and Excel.
REFERENCES REQUIRED
COMPENSATION DEPENDANT UPON EXPERIENCE
Administrative Assistant to the Dean, School of Law
Manager's assistant/administrative assistant job in North Haven, CT
Quinnipiac University invites applications for the position of Administrative Assistant to the Dean of the School of Law. Under the general supervision of the Dean of the Law School, the Administrative Assistant to the Dean serves as the central point of coordination for the Dean's office, ensuring efficient operations, managing communications, and supporting key initiatives that advance the mission of the School of Law.
About Quinnipiac:
Quinnipiac University is a private, coeducational institution located 90 minutes north of New York City and two hours from Boston. The university currently has an enrollment of 9,700 students in more than 100 degree programs through its Schools of Business, Communications, Education, Computing & Engineering, Health Sciences, Law, Medicine, Nursing and the College of Arts & Sciences. Our 21 Division I teams have achieved remarkable success, boasting multiple conference titles. This includes a 2023 NCAA National Championship win in ice hockey, a three-time defending national champion women's rugby team, and a trip to the Sweet 16 for our women's basketball team. The Quinnipiac University Poll is nationally recognized as a leader in public opinion research, and the university is consistently recognized by U.S. News & World Report and Princeton Review. The Wall Street Journal ranked Quinnipiac #51 among the best colleges in the nation, and second in Connecticut, for our exceptional graduation rate, salary impact, learning facilities, career preparation and learning opportunities. The university is in the midst of program expansion and renewal for both traditional and adult learners, the development of innovative strategic partnerships, and just opened a South Quad with three new buildings. For more information, please visit qu.edu. Connect with Quinnipiac on Facebook, Instagram, YouTube, TikTok and X.
Responsibilities:
Serves as the Dean's key communicator and representative with many audiences, including law school faculty and students, personnel in other units within the university, and outside individuals, institutions, and vendors.
Administrative Support: Manage the Dean's calendar, schedule meetings, and coordinate travel arrangements to ensure optimal use of time and resources.
Communication & Liaison: Act as the primary contact for internal and external stakeholders; draft, proofread, and edit correspondence and reports on behalf of the Dean.
Proofreading & Accuracy: Review and edit the Dean's written materials for grammatical and factual accuracy.
Office Activities: Oversee office operations, including supply inventory management, space scheduling, and implementation of efficient administrative systems.
Reception & Visitor Support: Welcome visitors, answer and screen telephone calls, assess nature of business, and provide information or assistance as needed.
Information Resource: Serve as an important source of information to students, staff, and faculty on policies, procedures, programs, and office activities.
Event Coordination & Planning: Support planning and logistics for law school events, symposia, and conferences.
Space Allocation & Scheduling: Manage and schedule requests via EMS for use of law school spaces, including ceremonial courtroom, pond view lounge, and other Dean's dedicated areas.
Budget & Financial Tracking: Assist with monitoring budgets, reconciling expenditures, and processing requisitions.
Confidentiality & Compliance: Maintain strict confidentiality of sensitive information and ensure adherence to university policies.
Other duties as assigned.
Requirements: Some evening and weekend work required.
Education Requirements:
High School Diploma or GED required
Qualifications:
High-level administrative experience including advanced computer skills.
Excellent verbal and written communication skills.
Excellent planning and organizational skills.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Ability to multi-task and adapt to changing priorities and deadlines.
Proven ability to collaborate effectively with individuals from varied backgrounds.
Special Instructions to Applicants:
TO APPLY:
Applications must be submitted electronically and include a resume, cover letter addressing how your experience supports the requirements of this position.
Please note this is a Grade 7 position in the Clerical & Technical Union
The hourly rate is $28.07
Work week is 35 hours per week
This position requires the successful completion of a Microsoft Office skills test, proofreading test, and a background check
We offer a comprehensive benefits package for full-time faculty and staff which includes tuition remission and a culture that is inclusive and driven by excellence.
Quinnipiac University is an equal opportunity employer and encourages applications from individuals of all backgrounds and experiences. We are committed to fostering an inclusive and respectful community.
Office Admin / Customer Support
Manager's assistant/administrative assistant job in Cromwell, CT
Job DescriptionOffice Admin / Customer Support - Direct Hire (Cromwell, CT) Salary: $45,000-$50,000 annually, plus benefits Our client in Cromwell, CT is seeking a reliable and efficient Office Administrator / Customer Support professional to join their team. The ideal candidate will handle day-to-day administrative operations while providing exceptional support to clients. This role requires strong organizational and communication skills, the ability to work independently, and the capacity to manage multiple tasks simultaneously.
Responsibilities:
Manage and maintain the office, including answering phones, responding to emails, and greeting clients.
Process and manage orders, invoices, and shipments.
Assist with inventory management and order fulfillment.
Provide excellent customer support by answering questions, resolving issues, and handling complaints.
Collaborate with team members to ensure client satisfaction.
Perform general administrative tasks, such as data entry, filing, and record keeping.
Handle collections of past-due payments.
Assist with coordinating meetings and events.
Conduct research and compile reports as needed.
Perform other administrative duties as required.
Requirements:
High school diploma or equivalent required; associate or bachelor's degree preferred.
Proven experience in customer service or administrative support roles.
Excellent communication and interpersonal skills.
Strong organizational skills and attention to detail.
Ability to work independently and prioritize tasks effectively.
Proficient in Microsoft Office; experience with Microsoft Dynamics Business Central is a plus.
Ability to quickly learn new software and systems.
Familiarity with inventory management and order fulfillment systems is a plus.
Interested in exploring further? Simply submit your resume today for consideration!
A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws. #R4
Office Admin / Customer Support
Manager's assistant/administrative assistant job in Cromwell, CT
Office Admin / Customer Support - Direct Hire (Cromwell, CT) Salary: $45,000-$50,000 annually, plus benefits Our client in Cromwell, CT is seeking a reliable and efficient Office Administrator / Customer Support professional to join their team. The ideal candidate will handle day-to-day administrative operations while providing exceptional support to clients. This role requires strong organizational and communication skills, the ability to work independently, and the capacity to manage multiple tasks simultaneously.
Responsibilities:
Manage and maintain the office, including answering phones, responding to emails, and greeting clients.
Process and manage orders, invoices, and shipments.
Assist with inventory management and order fulfillment.
Provide excellent customer support by answering questions, resolving issues, and handling complaints.
Collaborate with team members to ensure client satisfaction.
Perform general administrative tasks, such as data entry, filing, and record keeping.
Handle collections of past-due payments.
Assist with coordinating meetings and events.
Conduct research and compile reports as needed.
Perform other administrative duties as required.
Requirements:
High school diploma or equivalent required; associate or bachelor's degree preferred.
Proven experience in customer service or administrative support roles.
Excellent communication and interpersonal skills.
Strong organizational skills and attention to detail.
Ability to work independently and prioritize tasks effectively.
Proficient in Microsoft Office; experience with Microsoft Dynamics Business Central is a plus.
Ability to quickly learn new software and systems.
Familiarity with inventory management and order fulfillment systems is a plus.
Interested in exploring further? Simply submit your resume today for consideration!
A.R. Mazzotta is an equal opportunity employer. It is the policy of A.R. Mazzotta to employ, recruit, hire, train and promote individuals without regard to race, color, religious creed, sex, national origin, age, marital status, present or past history of mental disability, intellectual disability, learning disability, or physical disability, religion, political affiliation or belief, pregnancy, ancestry, veteran status, sexual orientation, gender identity or expression or any other status protected by federal, state, or local laws. #R4
Caregiver, Companion, Administrative Assistant, Household Manager
Manager's assistant/administrative assistant job in Norwalk, CT
Company: Endurance Home Care Job Type: Per Diem Shift and Schedule: Tue 9 am to 6 pm, Wed 9 am to 9 pm, Thurs 9 am to 9 pm, Friday 9 am to 5 pm Pay: $20-$30 per hour We are looking for a care professional and household manager for a high-end client. Must be an excellent driver with good driving record. Must be able to do all of the following:
Oversee home operations: groceries, errands, vendors, manage pool maintenance, manage car maintenance, and order supplies.
Light cooking and meal planning; maintain hydration and supplement routine.
Set up Zoom meetings, print documents, manage calendar and family communications.
Drive locally client locally in their car.
Escort to appointments and provide appropriate companionship.
Take initiative, problem-solve (e.g., arrange repairs, coordinate services).
At Endurance Home Care, we prioritize treating our Care Professionals like family so you can do the same for our clients. We provide a white glove service to our clients ensuring peace of mind 24 hours a day, 7 days a week. We envision a future where every senior can comfortably age in place, supported by our dedicated Care Professionals who uphold the highest standards of excellence, integrity, and respect. We have high expectations of our team as our mission is to improve the quality and duration of life of our clients and to provide enriching opportunities for our Care Professionals. If you are passionate about making a meaningful impact and thrive in a supportive environment focused on health, wellness, and delivering exceptional care, we invite you to apply and become a valued member of our Care Family!
Why Join Our Team?
We know that the Care Professional is the most important member of our organization and we treat the Care Professionals accordingly
Strong weekly pay ($20-$30) with convenient direct deposit
Premium pay for Company holidays
Wage increase opportunities over time based on performance
Client Referral Program ($250 - $1,000 per Client referred)***
Care Professional Referral Program ($25 - $50 per Care Professional referred)
Supportive company culture
Flexible scheduling
Career progression opportunities including paid training
Retirement Savings Program
Responsibilities
Companionship, conversation and social interaction
Light housekeeping and laundry
Meal preparation and grocery shopping
Safety supervision and safe mobility assistance to help prevent falls
Assisting with activities of daily living including bathing, grooming, dressing, toileting and incontinence care
Client transportation for errands and appointments
Medication reminders and assistance with filling prescriptions
Following a care plan and daily and weekly reporting of notes and changes in health status to the Care Team
Facilitating and managing medical appointments and other related health activities
Monthly in-service trainings
Requirements / Preferences
Upbeat, optimistic, compassionate, positive attitude and energetic
Minimum 1 year of professional experience
Must be able to lift significant weight and assist in transferring clients
Valid driver's license, ability to drive and means of transportation
Willingness to commute within Fairfield County, CT
Legally authorized to work within the United States
Bank account with direct deposit capabilities
No serious criminal offenses as confirmed by background check
Endurance Home Care provides equal opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or any other non-merit based factors protected federal, state, or local law. All employment related decisions are based solely on relevant criteria including experience and suitability.
Auto-ApplyExecutive Administrative Assistant-Chase Wealth Management-Hudson Metro
Manager's assistant/administrative assistant job in White Plains, NY
Become an integral part of Chase Wealth Management team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Assistant in Chase Wealth Management you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals
**Responsibilities**
+ Maintain complex and detailed calendars
+ Screen incoming calls and determine the level of priority, while using caution in dispensing information
+ Manage the coordination and logistics of both internal and external meetings
+ Arrange and coordinate complicated domestic and international travel
+ Organize all aspects of internal and external events, including catering and transportation
+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
+ Produce high quality emails and messages to individuals at all levels of the organization
+ Maintain department documents, including current organizational charts and Executive Bio's
+ Handle regular activities without prompting, and advise in advance with issues or delays
+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
**Required qualifications, capabilities, and skills**
+ At least five years of administrative experience
+ Advanced ability to organize
+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management
+ Strong interpersonal, written, and oral communication skills
+ Strong proficiency in Microsoft Office
+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
**Preferred qualifications, capabilities, and skills**
+ Experience supporting at the Managing Director level (or equivalent) or above
+ College degree is a plus
**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options**
Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.
We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
Equal Opportunity Employer/Disability/Veterans
**Base Pay/Salary**
White Plains,NY $36.54 - $48.56 / hour
Senior Office Assistant (Automated Systems), Probationary (Pupil Personnel Services Department)
Manager's assistant/administrative assistant job in Yorktown Heights, NY
Secretarial/Clerical/Senior Office Assistant Auto Date Available: Immediate Vacancy Additional Information: Show/Hide Must be reachable on the current Westchester Civil Service List or hold the title in Permanent Status
Senior Office Assistant
Pupil Personnel Services Office Job Title: Sr. Office Assistant Job Category: Non-Exempt Department/Group: Civil Service Job Description Job Summary: Under general supervision of the Director of PPS, the incumbent performs a wide variety of advanced level tasks providing office support to administrative or professional staff. This position requires a full range of skills in the capability in compiling statistical information for various reports, setting up and maintaining automated records and filing systems, and producing correspondence and other document formats. Duties cover the more difficult and advanced aspects of software applications to create files, manipulate data and process text. A high degree of initiative and independent action is required to ensure work is completed accurately and on a timely basis. This position requires advanced level skills and the position functions independently in carrying out complex assignments. Supervision may be exercised over subordinate personnel. Related work as required.
Minimum Qualifications:
* Currently hold the permanent title of Sr. Office Assistant (Automated) or reachable on the Westchester Civil Service List
* Graduate of High School or GED
* Three years experience general office/clerical work, two years using computer applications to maintain automated records, produce correspondence, spreadsheets, forms, reports or other documents
* Good knowledge of office procedures, equipment and business English
* Good knowledge of the capabilities of computer software applications to produce various formats, such as correspondence, reports, tables, charts and file storage
* Ability to utilize word processing equipment to produce copy that is neat, accurate and conforms with standard English usage
* Ability to manipulate a standard alphanumeric keyboard at a rate of 35 words per minute
* Ability to operate office machines
* Ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software
* Ability to perform simple arithmetic computations
* Ability to comprehend written material
* Ability to maintain complex records and files
* Ability to comprehend and carry out complex verbal and written directions
* Ability to get along well with others
* Good judgment and discretion, dependability, tact, courtesy, and initiative
Primary Activities
Duties include but are not limited to:
* Support and enhance the office operations through streamlined administrative assistance
* Compose documents, reports or correspondence as directed, on a variety of matters including those of a confidential nature
* Maintaining filing systems with accurate and complete records and files
* Assist district personnel as point of contact for information
* Create and manage multiple forms of data through various media and programs, including uploads to various platforms and reporting systems/databases
* Assembles materials to be used for analysis and preparation of reports and prepares drafts of reports
* Maintain calendar and screen incoming calls
* Support the Pupil Personnel Services Department (Frontline applications, Google applications, etc.)
* Other duties specific to office assignment
Physical Demands
While performing the duties of this job, the employee:
* is regularly required to stand, walk, and sit
* Is regularly required to read, write, speak, understand and communicate in English sufficiently to perform the essential duties of the position
* Is regularly required to use hands and fingers to handle or feel objects, tools or controls and to talk and hear
* Must have specific vision abilities for close vision, distance vision, and depth perception
Work Environment
* The noise level in the work environment is typical for a school environment.
* The incumbent regularly interacts with the public and other staff and frequently meets multiple demands from several people.
* Work is generally performed indoors.
Salary: $50,000 - $65,000
Last Updated by:
Caroline Almeida Date/Time: 11/4/25 1:31 PM
Senior Office Assistant - Automated Systems
Manager's assistant/administrative assistant job in Rye Brook, NY
PRIMARY PERFORMANCE RESPONSIBILITIES: * Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data. * Provides general administrative and clerical support to enhance the operation of the office to which the incumbent is assigned.
* Sets up automated filing systems for the storage and retrieval of data; Maintains accurate and complete records and files.
* Manipulates, revises or copies data to produce and/or enhance reports.
* Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies.
* Composes, proofreads, edits, corrects and formats memos and correspondence.
* Composes correspondence or transcribes meeting minutes from verbal instruction, written notes, or tape recordings.
* Maintains appointment calendar for professional staff, schedules appointments and sets up meetings for administrators, staff, students, etc.
* Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff.
* Receives, reviews and processes forms, papers and other documents in accordance with established procedures.
* Prepares purchase orders and maintains inventory of office supplies and forms.
Operations Assistant
Manager's assistant/administrative assistant job in Norwalk, CT
Looking for a place where you can thrive? SavATree's mission is to take our passion for nature and keep this country's outdoors beautiful and flourishing. Through our comprehensive tree, shrub, and lawn care we work hard to make sure our customers have attractive, healthy and cared-for green spaces to enjoy. Over the last thirty years, we have opened new offices across the country, and we are looking for people who want to grow with us.
The Operations Assistant provides customer service and operational support to their respective branch to ensure, from an operational perspective, both internally and externally, the branch is operating at maximum capacity by ensuring field personnel are adequately prepared to perform their task.
What a day is like:
The Operations Assistant will assist in the scheduling of daily routes. Assist management in placing orders and maintaining inventory for supplies and uniforms. Establish and maintain relationships with outside vendors. Communicate changes in routes to the Arborist Assistants and field personnel. Forward field specialists route comments to appropriate parties (Management, Arborists, Arborist Assistants). Review and post route information from completed routes/work orders into internal database. Creation and/or facilitation of invoices, purchase orders.
What kind of person are we looking for:
* A desire to learn and grow within a branch office
* Associates degree or higher preferred
* Excellent written and verbal communication skills, including excellent telephone manner and customer service skills
* Previous success in customer service
* Proficiency in Microsoft Office Suite, Internet and Database systems desired (we will train you on our programs)
* An eye for excellence. Accuracy and attention to detail will be the foundation to your success.
* A love for people! The ability to build a positive relationship with our employees is vital.
Why you might love working here:
* You'll work alongside an energetic team that works hard and plays hard
* We're collaborative, so you'll have the opportunity to work with other departments in our slower season
* We offer a competitive salary and benefits, including health, vision and dental, paid time off and paid holidays, 401(k) savings plan, Employee Assistance Program, continuing education reimbursement, and more!
What is essential:
* Valid U.S Driver's license for driving service vehicles
* Must be authorized to lawfully work in the U.S.
Physical demands of this role:
* These physical demands described must be met by an employee to successfully perform the essential functions of this job. While performing the duties of the job, the employee is subject to frequently lift and/or move up to fifty (50) pounds.
This role pays $22.00-$26.00 an hour based on experience.
We want everyone to be able to identify and achieve their own version of success, which means giving each team member the room and opportunity to grow. To ensure that everyone has the best chance to succeed, we invest heavily in training and continuing education. We make it easy for team members to reach out and get the help needed, even when it's from the other side of the country. We pride ourselves on creating an environment where each team member has the resources and opportunities to advance his or her career and become a go-to subject matter expert. That's why we often say that when you work here, you thrive here.
SavATree is an equal opportunity employer and a Drug Free Workplace
ADMINISTRATIVE ASSISTANT - CHILDREN'S RESIDENTIAL PROGRAM
Manager's assistant/administrative assistant job in Smithtown, NY
ADMINISTRATIVE ASSISTANT
Full-Time, Hourly $21.00 - $23.10/hour
Make a Real Difference Every Day: Do you want a career where you directly impact lives, experiencing the deep fulfillment that comes from helping others and a strong sense of purpose?
About DDI: For nearly 65 years, DDI (Developmental Disabilities Institute) has been a leading agency providing a full spectrum of care for over 1,600 children and adults with autism and other developmental disabilities. We are driven by a dedicated team and a deep belief in the potential of every individual.
The Role: As an Administrative Assistant, you will play a vital role in supporting program functions. Under general supervision, performs a variety of administrative and staff support duties for a specified administrator, program or department, which require a range of skills and a knowledge of organizational policies and procedures.
What You'll Do:
Oversees and/or performs a range of diverse administrative activities for the program or division, including, word processing and data input which may be confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.
Greets and directs visitors; accepts, screens and routes telephone calls.
Trains lower level secretarial, clerical staff.
Answers general inquiries concerning activities and operations of program or division.
Performs a range of staff and/or operational support activities.
Establishes, maintains, processes, and updates files, records and other materials; orders supplies. Performs routine analysis and calculations on files, data basis, and recurring reports, such as payroll, time sheets, etc.
Sorts, screens and distributes incoming mail; drafts responses to inquiries.
Prepares photocopies, faxes, and operates a variety of office equipment.
Performs miscellaneous job-related duties as assigned.
Assists departmental administrator(s) in problem solving, project planning and development and execution of stated goals and objectives.
Administers office operations or a specialized program function of specific department or program providing administrative support directed towards meeting the goals and objectives of the program or division.
May perform executive secretarial services under limited direction
What You Bring To DDI:
Two (2) years experience in as a secretary or administrative assistant.
Formal Secretarial or office management training in lieu of experience may be substituted for experience.
Demonstrable computer skills including fluency on those program applications currently utilized for word processing and/or data input in the assigned hiring division;
Must have a high level of interpersonal skill and consistently display poise and tact;
Requires an attention to detail and ability to find solutions to various administrative problems;
Ability to establish priorities and work with limited direct supervision.
Analytic abilities.
Ability to compose, create and edit written material; effectively communicate both orally and in writing.
Excellent knowledge of secretarial of office procedures
Excellent organizational and project coordination skills.
What You Must Be Able To Do:
Sit for up to two (2) hours at a time.
Use all office equipment in use in the assigned office.
Lift/carry 10 pounds for up to 10 feet; bend, squat on occasion.
Handle confidential and non-routine information.
Why You'll Love This Job:
Build Meaningful Relationships: Develop strong connections with individuals and their families.
Learn and Grow: Benefit from ongoing training and professional development.
Be Part of a Supportive Team: Work with passionate and dedicated colleagues.
Experience Job Satisfaction: Feel a deep sense of accomplishment knowing your work matters.
Here's How We Support You:
Exceptional Benefits: Including medical, dental, vision, life insurance, FSA, and EAP.
Retirement Security: 403(b) retirement plan.
Invest in Your Future: Tuition reimbursement opportunities.
Career Growth: Opportunities for advancement within DDI.
And More: Paid time off and other valuable benefits!
If You Are:
Empathic, compassionate, and patient
Positive, energetic, and enthusiastic
A good communicator and team player
Passionate about making a difference
Then, we encourage you to apply and join the DDI team!
When you join our team, you become part of the DDI Family! Click Here to watch our video to find out more about the DDI Family.
DDI is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to actual or perceived race, color, sex, pregnancy, reproductive decision making, gender expression or identity, national origin, disability, military status, creed, religion, age, sexual orientation, marital status, genetic information, status as a victim of domestic violence or any other group protected by federal, state or local law. We are committed to creating a deep sense of belonging and a culture where all applicants and employees feel welcomed, valued and respected. We are people inspired by purpose.
Safety & Facilities Administrative Assistant
Manager's assistant/administrative assistant job in Hauppauge, NY
Job Description
LNK International, Inc. is one of the nation's largest manufacturers of solid and liquid dose, over the counter (OTC) pharmaceuticals. For over 40 years, we have built a reputation for delivering the highest quality products, outstanding service and product innovation.
What sets LNK apart? We believe it is our employees.
Our full-time employees enjoy competitive benefits including:
401(k) with generous employer match
Health Insurance
Dental Insurance
Paid holidays
Paid vacation
As the Safety & Facilities Administrative Assistant you will be in a visible role responsible to help maintain, develop, implement and enforce LNK's safety and environmental plans. Collaboration across departments and consistency across our multiple locations is critical, as well as the ability to communicate clearly and effectively with all levels of the team.
Safety Department Responsibility:
Maintain and update safety records, training logs, inspection reports, and compliance databases.
Assist with preparing monthly safety reports, safety meeting minutes, and training materials.
Track and follow up on safety corrective actions, vendor certifications, and permit renewals.
Help organize and document fire drills, equipment inspections, and safety audits.
Support communication between departments, vendors, and regulatory agencies as needed.
Assist with card access requests and maintaining access records.
Assist with new employee orientation, including safety training and onboarding documentation.
Review invoices for accuracy, obtain approval signatures, and make copies for record-keeping.
Assist with building walk-throughs and safety inspections as needed.
Assist during safety audits, providing documentation and departmental support as required.
Facilities & Sanitation Department Responsibility:
Maintain and update Facilities logbooks, binders, checklists, and SOP documentation across all buildings.
Track open Facilities work orders, service tickets, and project status spreadsheets.
Prepare and file Facilities paperwork, including repair requests, preventive maintenance logs, and inspection forms.
Maintain the current list of open Facilities projects with service providers.
Communicate with Facilities vendors to coordinate service visits, request quotes, follow up on open work orders, and track completion.
Update and maintain spreadsheets for HVAC service, plumbing, electrical repairs, and contractor schedules.
Maintain up-to-date digital and hard copy records for building inspections, utility logs, shutdown logs, and equipment service reports.
Support Sanitation by updating restroom checklists, sanitation logs, and documentation required for audits.
Review weekly restroom checklists and file properly for all buildings.
Update vendor insurance certificate logs and notify management when renewals are required.
Assist with documentation for audits and inspections.
Maintain organized filing systems for HVAC, plumbing, electrical, safety systems, and general maintenance records.
Support communication between Facilities, Sanitation, Safety, Purchasing and Vendors.
Additional Expectations:
Maintain confidentiality for all documentation handled.
Demonstrate reliability, punctuality, and strong follow-through.
Maintain a clean, organized workspace and protect all controlled documents.
Support both departments with urgent requests when needed.
Perform other related duties as assigned by the Facilities or Safety Manager.
Minimum Education or Experience Required:
High school diploma or equivalent.
administrative or office experience (safety, compliance, or manufacturing experience a plus).
Strong computer skills (Excel, Word, Outlook required).
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Strong written and verbal communication skills in English. Verbal Spanish skills are preferred.
Understanding of cGMP, FDA, and OSHA regulations is a plus.
This position works in both the warehouse, production areas and office.
This is an onsite position - no remote options are available.
The salary listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as permitted by law.
LNK provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.
Job Posted by ApplicantPro
Administrative Assistant - Office Scheduler
Manager's assistant/administrative assistant job in Danbury, CT
Job Description
Are you highly organized, calm under pressure, and experienced in scheduling? Scribner Pest and Wildlife Control is looking for a full-time Administrative Assistant - Office Scheduler to join our team and help keep our operations running smoothly. In this role, you report directly to our home office in Danbury, CT, and play a vital role in making sure our technicians are where they need to be-on time and ready to help our customers.
What you can expect:
Competitive pay, commensurate with experience
A supportive, professional team that values your contributions
A key position in a growing company where your skills truly make a difference
If you're ready to bring your expertise to a pest control company that's on the rise, we'd love to hear from you. Apply today and take the next step in your career with Scribner Pest & Wildlife Control!
ALL ABOUT US
Scribner Pest & Wildlife Control stands as a beacon of reliability and expertise in the realm of pest and wildlife management. With a seasoned background in the industry, Robert Scribner has channeled his dedication to ensuring family safety and environmental preservation into the foundation of his business. We foster a familial atmosphere among our employees, creating a friendly and welcoming environment for both staff and customers alike. Join our team, where you can enjoy competitive pay and great benefits while protecting our community from harmful pests!
A DAY IN THE LIFE OF OUR ADMINISTRATIVE ASSISTANT - OFFICE SCHEDULER
As our Administrative Assistant - Office Scheduler, you're the heartbeat of our office's daily operations. You stay on top of scheduling, keep communication flowing through texts, emails, and phone calls, and ensure every service appointment is set up for success. You respond quickly to client inquiries, help manage collections, and keep everything running smoothly behind the scenes. Every day brings something new, and you thrive on the challenges it presents. Step into a scheduling role where your skills make a difference and your efforts are appreciated. Join our team and help us deliver top-notch service with confidence and care!
QUALIFICATIONS
18+ years of age
Basic computer skills
Ability to learn our scheduling software
Comfortable talking on the phone
Our ideal candidate is a self-motivated individual who can work effectively independently. Having experience in customer service, office management, and collections within the pest control industry is a plus.
YOUR SCHEDULE
This full-time administrative scheduling position works in our Danbury, CT office Monday through Friday, between 8 AM and 5 PM.
ARE YOU READY TO JOIN OUR PEST CONTROL COMPANY?
Our pest control company values efficiency and professionalism in every aspect of our operations, including our hiring process. Our streamlined 3-minute initial application process ensures that talented individuals like yourself can easily take the first step toward joining our team! Become our Administrative Assistant - Office Scheduler today!
Job Posted by ApplicantPro
Personal and Administrative Assistant
Manager's assistant/administrative assistant job in White Plains, NY
Make us your new Home.
Help us accelerate the growth of our expanding medical services firm! The Personal and Administrative Assistant will play a pivotal role in supporting the CEO and ensuring the seamless operation of many important functions. This position is ideal for a proactive, detail-oriented professional who excels in managing diverse tasks and thrives in a dynamic work environment. In this role, you will provide essential support in managing daily activities and ensuring smooth operations for the CEO. This position offers an unparalleled opportunity to work closely with top leadership, providing invaluable support and contributing to their productivity and success.
RESPONSIBILITIES:
Supports directly as the go-to person for all needs, including daily administration, calendar management, travel schedule, project coordination, answering calls, etc.
May serve as a spokesperson and serves as point of contact with vendors, partners, contractors, consultants, clients, etc.
Provides general administrative support.
Makes administrative decisions and takes action in CEO's absence.
Engage in tasks that support the proper functioning of my personal and professional life, including schedules, travel, activities, among other categories.
Arrange travel including flights, ground transportation, lodging, dining and other activities.
Help to coordinate functions, events and other activities.
Purchasing of household supplies and groceries.
Maintain a digital rolodex, update when necessary.
Coordinate and effectuate mailings such as cards, invitations.
Planning/executing events and parties.
Research and execute special projects.
Be responsible for “gifting” and delivery of gifts.
Create files, spreadsheets and other documentation of certain matters, as necessary.
Prepare reports and other materials.
Manage healthcare reimbursement, if necessary.
Run errands.
Keep CEO's home organized and neat.
Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls.
Take care of household upkeep and maintenance
Sourcing contractors and other personnel to resolve house/house-hold repairs, developing new amenities, etc.
Overseeing any repairs, new projects
Managing daily/weekly upkeep of the home and its various components
Handle bills.
Light Housekeeping.
Pet (Dog) care.
Other related types of duties as assigned/requested by employer.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
High school diploma, GED, or equivalent required.
Bachelor's degree preferred.
Client services experience a plus.
SKILLS, KNOWLEDGE, AND ABILITIES:
Proven ability to manage a flexible schedule.
Always available, mobile, and open to travel.
Exemplary planning and time management skills.
Outstanding verbal and written communications skills.
Ability to interact with high profile clients and executives.
Adaptable.
Organized.
Detail-oriented.
Friendly/personable.
Discreet.
Problem solver/resourceful.
Excellent interpersonal skills.
Multitasker.
Self-starter/takes initiative.
Works well under pressure.
SOFT SKILLS:
Possess positive attitude and highly communicative interpersonal skills.
Always exhibit polite and professional communication.
Team-oriented.
Excellent customer service.
PAY:
Commensurate dependent upon experience, competencies, and qualifications.
Neuro Alert is an Equal Opportunity Employer. Employment with Neuro Alert is at-will.