Manager's assistant/administrative assistant jobs in Tacoma, WA

Job Description The administrative assistant will support a fast pace CEO and be responsible for a broad range of generalist HR administrative and coordinator duties. This position will require initiative, judgment, independent decision making and customer service skills. The professional in this position must project warmth and enthusiasm toward internal and external visitors. This person will be a proactive member of the team by volunteering and participating in events and committees while providing input and suggestions. Responsibilities Responsibilities include but are not limited to: Answer, screen & route telephone calls and use appropriate telephone etiquette Assists in responses to internal/external inquiries including letters, phone calls and coordination of in-person visits Serve as an HR partner and assist in the recruitment and onboarding processes, benefits enrollment and administration, employee record keeping, training administration, etc. Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently Prepare reports and/or special projects, which may include data collection, coordination, final copy preparation, distribution, etc. Responsible for filing active and inactive employee documents and files Respond to all employee and applicant inquiries in a courteous and professional manner within 24 hours of receiving the call Must be able to develop in-depth knowledge of all department functions and communicate with high proficiency Develop messages and effectively use vehicles to ensure consistent, integrated and comprehensive system of communications Other duties as assigned Draft letter Track staff and manager schedules Manage CEO Calendar Requirements Qualifications A bachelor's degree or equivalent combination of education and/or experience required Two years of clerical/administrative experience within Human Resources preferred Advanced computer skills including Microsoft Office - Word, Excel and Outlook required; PowerPoint and Visio strongly preferred; Proficiency with Microsoft office products Must operate well in a team environment as well as perform job duties with little supervision Ability to work flexible schedules including nights, weekends, and holidays Ability to maintain a flexible working attitude, while performing job duties in stressful situations or handling complex communication Adhere to regulatory, departmental and company policies in an ethical manner Must be able to professionally handle sensitive information and maintain complete confidentiality Supports HR team with additional duties and projects as needed Assists with receptionist duties and special projects as needed Excellent organizational and multitasking skills Excellent understanding of English, both written and verbal required. Spanish experience a plus Must be a creative, high energy, hands on professional who can successfully multitask in a fast-paced environment. Benefits Health Care Plan (Medical, Dental & Vision) Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D) Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Short Term & Long Term Disability Free Food & Snacks Wellness Resources

Role: Senior Executive Assistant Manage daily schedules and coordinate complex calendars, balancing competing priorities and ensuring alignment with strategic and operational demands. Serve as a professional point of contact for inquiries directed to the Chief of Staff and Assistant CEO; screen, prioritize, and route communications appropriately. Prepare agendas and materials for meetings, ensuring principals are well-informed and prepared. Lead and/or support special projects to drive executive or organizational priorities. Ensure follow-up on the principals' priorities and action items resulting from meetings and other engagements. Support daily planning in collaboration with the Administrative Manager and executive leadership. Schedule and organize internal and external meetings, including agenda development, logistical coordination, technology, transportation, etc. Draft correspondence and presentations on behalf of supported executives. Coordinate official travel for the Chief of Staff and Assistant CEO, including itineraries, lodging, and transportation, including preparing and reconciling travel expenses in Concur in compliance with Sound Transit policies. Provide project or program support on cross-functional initiatives led by the Chief of Staff or Assistant CEO. Take and distribute meeting minutes for key executive team meetings when requested. Serve as backup to the CEO's Executive Assistant during absences, ensuring seamless continuity in managing the CEO's calendar, logistics, and correspondence as needed. Support Office of the CEO office operations such as office supply purchasing, payment of invoices, hardware and telecom support, etc as needed. Other duties as assigned. Required Skills and Qualifications: 6 yrs of executive admin experience Location: Downtown Seattle Duration: 8 weeks Pay: $42 per hour

The Administrative Assistant 3 provides support for the Center for Professional Education, which includes the Creative Retirement Institute, Corporate Training Services, Community Education, Pursuit, the Center of Industry Certification, and the Edmonds College Makerspace. The role helps students, instructors, and others in directly supporting these programs and the College. Flexibility, attention to detail, and a focus on delivering excellent customer service are essential for this position. Under general supervision, this role requires independent performance of various duties, ensuring accuracy and maintaining detailed records. This is a classified position reporting to the Dean of Business, Entrepreneurship & Professional Education. For information on applying, please see Application Procedures and Required Documents, below. Applications received by November 19, 2025 5PM PST will receive priority consideration. This position is open until filled. Responsibilities include, but are not limited to: * Assist with: quarterly class schedule preparation and student registration using CTCLink and CampusCE programs. * Assist with budget monitoring, payment processing, and monthly and annual reconciliation. * Provide classroom support, including but not limited to coordinating classroom set up, distributing handouts, scheduling Zoom sessions, sending notifications to students, etc. * Welcome and assist students, staff, and visitors in person and over the phone; respond to inquiries regarding departmental and/or college procedures and services; contribute to positive working relationships with members of the college; support the organizational mission, philosophy, values, and goals. * Effectively utilize standard office equipment in the performance of work tasks, including computers, copiers, printers, and scanners. * Assist with light marketing duties as needed, including social media posts, email templates, flyer creation, and distribution. * Prepare memos and letters; spreadsheets involving the development of simple formulas; proofread materials; perform tasks that require business math skills. * Coordinate new instructor onboarding. * Other duties as assigned. REQUIRED QUALIFICATIONS: * High school graduation or GED. * Three years of progressively responsible experience in office/clerical, or general administrative work, OR equivalent education/experience. * Established computer proficiency with Microsoft Office (minimum level intermediate skills with Excel, Word, and Access) and Google Applications (Mail, Calendar, Drive, Docs, Sheets, and Groups). * Written and verbal communication skills affording clear and effective communication with students, faculty, administrators, and outside organizations. * Accuracy and attention to detail. DESIRED QUALIFICATIONS: * Strong organizational, proofreading, record-keeping, and documentation skills. * Ability to multitask in a busy environment. * Demonstrated ability to handle sensitive information and communications confidentially, both internally and externally. * Successful work experience as a member of a team. * Excellent customer service skills. * Prior work experience in higher education. * Experience with the computerized applications within the Washington State System for Community & Technical Colleges. * Ability to work effectively with populations representing diverse backgrounds, life experiences and abilities. PHYSICAL WORK ENVIRONMENT: Work is typically performed in an office setting, and onsite/in-person. The ability to sit at a desk/computer station, bend, stoop, walk and generally move around the office to consult with others, work within a busy environment and remain focused on tasks. Inventory management requires some lifting and moving of objects up to 30lbs. Excellent communication skills are essential. This includes the ability to speak clearly and fully comprehend written and spoken English and will include communication with people for whom English is not their first language. This also includes the ability to produce clearly written documents. Those who are multilingual are strongly encouraged to apply. WORK SCHEDULE: 40 hours per week, Monday-Friday, 8:00 am - 5:00 pm. COMPENSATION: Salary range 40. The beginning salary is $41,724 - $46,920 annually, with progressive increases to $55,584, plus a full state benefits package, which includes tuition waivers for college classes, medical, dental, retirement options and more. Vacation and leave package includes 12 sick days per year, 11 scheduled holidays, 1 personal holiday, 3 personal leave days, and 14 vacation days per year (incremental increases to 24 vacation days per year). CONDITIONS OF EMPLOYMENT: * You must document your citizenship or employment authorization within three days of hire. * Criminal background check. Prior to a new hire, a background check, including criminal history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant s suitability and competence to perform in the position. * All new positions are contingent upon funding. * Currently, Edmonds College does not sponsor H-1 B visas. * Complete, sign, and submit Declaration Regarding Sexual Misconduct APPLICATION PROCEDURES AND REQUIRED DOCUMENTS: All applicants must apply online. No paper submissions or emailed materials will be accepted. Your online application must include the following documents to be complete: 1. Cover letter that addresses the required qualifications. 2. Current resume. 3. Names and contact information for three references. 4. For veterans' preference, please scan and attach your DD214, Member-4 Form. Important, if this posting is on an external website other than ****************** or Edmonds College Job Opportunities please follow one of these links to apply. Applying via an external webpage will not enter our application system. ABOUT THE COLLEGE: Established in 1967, Edmonds College is a public, four-year, state college. It focuses on academic excellence, student success, and community engagement, which reflect the three aspects of its mission: Teaching | Learning | Community. It serves about 20,000 students annually, including more than 1,000 international students from more than 60 countries. The college offers nearly 70 associate degrees and 60 professional certificates in about 30 programs of study. Its highest enrolled programs are the Associate of Arts/Associate of Science degrees, Paralegal, Allied Health (pre-nursing degree), Business/Accounting, Construction Management, and Culinary Arts. The college is located in the center of the growing south Snohomish County communities of Edmonds, Lynnwood, Mountlake Terrace, Brier, Mill Creek, Mukilteo, and Woodway. For more information, visit **************** EEO/AFFIRMATIVE ACTION STATEMENT: The college provides equal opportunity in education and in employment per state and federal law. The college prohibits discrimination against any person due to race, color, religion, national origin, sex (gender), disability, sexual orientation, age, citizenship status, marital status, veteran status, or genetic information. For questions about our nondiscrimination policy or gender equality and athletic teams, contact Kathy Smith (Title IX and Section 504 Coordinator/Investigator); Clearview Building, Room 122B; ***********************, ************. JEANNE CLERY STATEMENT: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of Edmonds College s commitment to safety and security on campus, the College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Edmonds College s Annual Security and Fire Safety Report is available online at ********************************************************************************************************* Apply for Job * Explore Jobs * Sign In * New User

This position provides advanced administrative support to the Bellevue Police Department's Chief of Police and Executive Leadership Team. The role includes managing specialized administrative functions, complex responsibilities, coordinating sensitive communications, and supporting high-level departmental operations. Key duties include complex schedule management for the Executive Leadership Team, often involving shifting priorities, confidential meetings, and coordination across multiple internal and external stakeholders. The position requires independent judgment, the ability to interpret and adapt procedures to unique situations and may involve sub-professional analysis or input on policy and procedural matters. This role may provide oversight to administrative staff and has an impact beyond the Police Department. * Acts as a liaison between the Police Department and the public, City personnel, and external organizations. * Provides confidential support to the Chief of Police and Executive Leadership Team, including managing complex calendars, preparing reports and briefings to ensure the efficient flow of information to support departmental priorities. * Provides high-level administrative support including investigating and responding to complaints and assisting in the resolution of operational and administrative issues. * Independently performs a broad range of complex, sensitive, and confidential administrative, advanced administrative duties, as well as routine programmatic support functions, in support of assigned programs, divisions, and the police department. * Receives and screens visitors and telephone inquiries; refers matters to the appropriate Executive Leadership Team member or recommends appropriate actions to ensure resolution. * Transcribes formal standards investigations and compiles fact-finding documentation with a high degree of accuracy and discretion. Ensures all records are maintained in strict confidentiality and in compliance with departmental protocols and legal standards. * Adapts and interprets administrative guidelines, including unwritten policies, precedents, and evolving practices, to address evolving operational needs. Applies sound judgment in situations where established procedures may not fully apply. * Interprets and communicates program details, policies, and activities pertaining to the Bellevue Police Department and relevant programs. * Develops, updates, and maintains standardized templates and master documents; drafts and distributes professional correspondence, reports, and informational materials. * Designs and maintains contact lists, forms, and informational materials; assists in the preparation of comprehensive reports and informational outputs. * Maintain accurate and current office records, files, and logs for assigned functions to ensure compliance and data integrity. * Collects, compiles, and analyzes data from multiple sources on a range of specialized topics for the development of well-supported recommendations. * Stays current with emerging technologies and administrative tools to enhance efficiency, streamline workflows, and drive continuous process improvement within the department. Supervision Received and Exercised: * Work is generally self-directed, with the supervisor establishing the overall priorities, objectives, and resources for the function, and an incumbent independently carrying out responsibilities and following through to accomplish desired outcomes. New procedures or written materials reflecting policy requirements are reviewed prior to implementation. * May provide oversight to administrative staff. * Judgments and decisions are still guided by policies, procedures, and management-imposed limits, but latitude exists for unreviewed action or decision on routine and some non-routine matters. * Independent decision-making is limited where assignments are made for training purposes. Knowledge of: * Concepts, methodologies, and tools pertaining to the organizing, tracking, and reporting aspects of project management (e.g., business and/or technical writing, accounting and budget administration, research and analysis tools and techniques). * Operational characteristics, services, and activities of assigned functions, programs, and operational area. * Office procedures, methods, and equipment including computers, software, applications, and statistical databases. * Principles and practices used in record keeping, maintaining files, and information retrieval systems. * Interpersonal skills and organizational knowledge for cross-departmental collaboration. * Investigative confidentiality to ensure the secure handling of sensitive information. * Principles of business writing, correspondence, and advanced report preparation. * Microsoft Office Suite, especially Outlook and Teams. Ability to: * Prioritize high volumes of work while performing complex assignments simultaneously, during constant interruptions and evolving priorities. * Perform a full range of advanced clerical and routine technical, administrative, and programmatic work of a general or specialized nature involving the use of independent judgment and personal initiative. * Communicate clearly, effectively, logically, persuasively, both orally and in writing; ability to prepare clear, concise, comprehensive correspondence and documents. * Understand, interpret, and apply general and specific administrative and departmental policies and procedures. * Understand, apply, and/or adapt complex/conflicting oral or written regulations or guidelines to diverse and dissimilar situations. * Interact professionally and courteously with the public, law enforcement personnel and outside agencies, while modeling the Department's core values. * Maintain and transmit highly sensitive and confidential information, exercising a high degree of tact, discretion, and diplomacy in sensitive situations. * Be flexible and handle changing and competing work demands in a timely manner. * Prepare, maintain, file, and index a variety of reports, records, and other written materials. * Research, compile, and interpret a variety of information and make appropriate recommendations. * Exercise good judgment in maintaining critical and sensitive information, records, and reports. * Accurately transcribe formal investigative materials, compile fact-finding documentation, and maintain strict confidentiality in handling sensitive information. * Demonstrate strong attention to detail with the ability to retain and connect critical information. * Troubleshoot and resolve technical issues independently and provide technical support to others. * Work cooperatively with other departments, City officials, and outside agencies. * Establish and maintain effective working relationships with those contacted in the course of work. Education, Experience, and Other Requirements * Four-year college degree with major coursework in a discipline related to the duties of the position and two years of progressively responsible related work experience. * Additional qualifying work experience may be substituted for the education requirement. * Must obtain ACCESS Certification within six (6) months of hire and maintain certification throughout the course of employment with the department. * Successfully pass a law enforcement background investigation that includes a complete criminal records check, polygraph examination, and drug screening. * Must be a citizen of the United States of America, lawful permanent resident, or a Deferred Action for Childhood Arrivals (DACA) recipient who can speak, read, and write the English Language. Physical Demands The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be provided to enable individuals to perform the essential functions. * Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. * Vision abilities required by this job include close vision and the ability to adjust focus. * The employee may be required to push, pull, lift, and/or carry up to 20 pounds. * The noise level in the work environment is usually moderately quiet. ____________________________________________________________ Police Department Disqualifiers Due to the critical and high-security nature of police work, top candidates must pass a thorough criminal and background check, polygraph, and drug test. Driving * Automatic * Any DUI conviction within the past 5 years. Any other criminal traffic violation within the past 2 years. Examples include: Reckless Driving, Negligent Driving, or Hit & Run Driving. * Suspension or revocation of your driver's license (for any traffic violation) within 1 year of the date of employment application. * Potential * Applicants' driving record shows a continuing and/or recent pattern of poor decision making. The City of Bellevue is a Drug Free Workplace. DRUGE USAGE: The use of illegal drugs referred to in this acknowledgement means the use of drugs which are unlawful under the provisions of the Uniform Controlled Substances Act in this state or its equivalent in any other jurisdiction. (Misuse of Prescription drugs will be reviewed on a case-by-case basis.) Simple possession of most of the following substances will be considered on a case-by-case basis and may be grounds for disqualification. Note that any use or abuse of drugs may be grounds for disqualification or contribute to rejection during the background investigation; these are merely the automatic disqualifiers. Please call the Personnel Services Unit before applying if you are unsure if the standard applies to you. * Automatic * Illegal opiate use: * Any use of heroin, * Any possession or use of GHB or any other "date rape" drug, including giving it to others, * Any use of any illegal drug within three years of application* (Excludes marijuana) * Misuse of Prescription drugs will be reviewed on a case-by-case basis. * Any use of illegal drugs including marijuana since applying to, or while employed by, any law enforcement agency (including military police agencies). Please note that while some states have decriminalized marijuana, it is still federally illegal and police officers are expected to adhere to all laws and regulations, on and off duty. * Forged/Abused Prescriptions: * Any prescription forgery, prosecuted, undetected or otherwise, within five years of application* * Illegal Opiate Distribution/Manufacturing/Sales: * Any participation in, or allowing of, the manufacture, selling, offering to sell, cultivation, warehousing, distribution, holding or transporting for another, transporting for sale, or financing of any illegal drugs/narcotics within five years of application*, including extraction and concentration of THC oils from marijuana for the production of "honey", "wax", "dabs" or any other THC concentrate, * Any distribution of illegal drugs or illegal distribution of marijuana since applying* to, or while employed by, any law enforcement agency (including military police agencies). Criminal Activity * Automatic * Any adult felony conviction. * Any juvenile felony conviction within the past five years. * Any felony conviction while employed in a criminal justice capacity (including employee, volunteer, intern, and reserve positions). * Any single theft of property or money in excess of $100 value within the past five years. * Potential * Juvenile felony conviction will be carefully reviewed. Candidates with juvenile felony convictions occurring within the last five years will be disqualified. * An applicant's criminal record, including all arrests, prosecutions, deferred prosecutions, "Alford" pleas, and non-conviction information will be thoroughly assessed and may be grounds for disqualification. * Applicants maintain an on-going relationship with individuals who have been convicted of felony crimes and/or who are reputed to be involved in recent or current felonious activity. * Commission of a felony crime (non-conviction) * Applicant has criminal proceedings pending or is under investigation for a crime. * Applicant has been involved in significant misdemeanor activity. * Applicant's history shows a pattern of thefts. * Commission of any crime of violence, including domestic violence. * Commission of any sexual offense within the past five years. Employment * Automatic * Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214, NGB - 22 or their equivalent or successor discharge paperwork, that characterizes service as honorable and/or qualifying. * Potential * An applicant's employment history, including a pattern of unexcused absences, discipline, any terminations, or leaving an employer in lieu of termination, will be thoroughly assessed and may be grounds for disqualification. Financial * Automatic * Willful failure to pay income tax or court ordered child support. * Potential * An applicant's financial history, including excessive credit card debt or unresolved accounts in collection, will be thoroughly assessed and maybe grounds for disqualification. Military * Automatic * Any prior military service members must have received a qualifying discharge as defined in RCW 73.04.005. Applicant must present a record or receipt of United States department of defense discharge documents DD214, NGB - 22 or their equivalent or successor discharge paperwork, that characterizes service as honorable and/or qualifying.

Become an integral part of the Payments Marketing team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality. As a Senior Executive Assistant in Payments Marketing, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate complicated domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in editing spreadsheets and presentations, including printing and binding, for client meetings Required qualifications, capabilities, and skills At least five years of administrative experience Experience supporting at the Managing Director level (or equivalent) or above Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities, and skills College degree is a plus Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

Discover greater levels of performance. With over 1,200 stores throughout the U.S., Ulta Beauty is revolutionizing the beauty retail experience. With new stores coming online on a continual basis and the re-engineering of existing locations with the latest design and technological advancements for heightened guest experiences, we're not just growing, we're thriving. Through consistent innovation and a bold commitment to reimagination. If you want the opportunity to build something strategic, to take ownership of your career trajectory, to apply your passion to operational excellence, Ulta Beauty provides the kind of stability and support few organizations can match. So be curious. Be flexible. Be more than you thought possible. The future is yours at Ulta Beauty. THE IMPACT YOU CAN HAVE The Regional Administrative Assistant provides direct support to 2-3 Regional Vice Presidents, delivering high-level administrative and operational coordination across a dynamic field organization. Providing limited support to the region's District Managers & Area Managers as applicable. Responsibilities include calendar management, planning and booking RVP travel, expense report processing and approving, various reporting requests based on RVP need. The Regional Administrative Assistant will also assist in the on-boarding process and coordinate travel arrangements of new hire/promoted field leadership. This is a non-exempt, hourly position with the expectation of maintaining core business hours from 8:00am-5:00pm PST. YOU'LL ACCOMPLISH THESE GOALS BY: * Manage and coordinate complex travel arrangements and itineraries for assigned RVPs, ensuring seamless execution and alignment with business priorities. * Own the development and maintenance of weekly travel agendas for RVPs, partnering closely with District Managers to align on site visits, meetings, and field priorities. * Update and maintain RVP travel schedules and calendars, with a proactive approach to scheduling meetings, reoccurring touch bases, and time-sensitive priorities. * Ensure calendars remain current, organized, and optimized for visibility and effectiveness across the leadership team. * Retrieve, create, and distribute limited reporting, partnering closely with regional and corporate stakeholders to ensure accuracy and alignment with business needs. * Draft professional correspondence and communication on behalf of the RVPs, maintaining a consistent and executive-level tone. * Manage and submit expense reports for assigned RVPs, ensuring timely reconciliation in compliance with company policies. * Maintain electronic documentation and organizational systems, including updating and managing RVP OneNote files and maintaining Regional Teams channels to ensure information is accurate, accessible, and up to date. * Coordinate access management for new and transitioning leaders, including submitting system access requests for new or promoted District and Area Managers (internal and external), and initiating removal of access for departing employees. * Exercise sound judgment and discretion when managing confidential information and making decisions on behalf of RVPs. * Support ad hoc tasks and special projects as needed, remaining adaptable to the evolving needs of the region and leadership team. * Support with Store Operation Compliance (Region level payroll adjustments, weekly district support partner updates, Holiday exception hours, Capital expense requests). THE ESSENTIALS OF SUCCESS * 2-3 years of administrative assistant or similar experience required. * Microsoft Computer skills necessary. Includes intermediate experience with Microsoft Suite (Outlook, Excel, Power Point, Word, Teams, OneNote). * Some college preferred but not required. SPECIAL POSITION REQUIREMENTS * Strong interpersonal skills including exceptional written and oral communication skills. * Solid analytical skills and communication skills. * Ability to maintain confidential information. * Ability to handle multiple tasks at one time. * Demonstrate flexibility in communication style with the ability to adapt tone and approach based on audience, platform and urgency. * Ability to thrive in a fast paced, dynamic environment with shifting priorities and tight deadlines * Proactive and solution-oriented mindset, with strong judgment in identifying and prioritizing high impact tasks versus less urgent requests. * Comfortable adjusting schedules and approaches on short notice while maintaining accuracy, professionalism and focus on business objectives. * Experience supporting teams remotely. The pay range for this position is $27.55 - $36.05 / Hour with the opportunity for eligible associates to earn additional compensation pursuant to the Company's bonus plan. Exact pay will be based on factors including, but not limited to relevant education, qualifications, certifications, experience, level, shift, geographic location, and business and organizational needs. Full-time positions are eligible for paid time off, health, dental, vision, life and disability benefits. Part-time positions are eligible for dental, vision, life, and disability benefits. For additional information concerning our benefits, visit our Benefits and Career Development page: ***************************** ABOUT At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty's own private label. Ulta Beauty also offers a full-service salon in every store featuring-hair, skin, brow, and make-up services. We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act. Salary27.55 - 36.05 Hour Listing Type Jobs Categories Clerical/Administrative Position Type Full Time Salary Min 27.55 Salary Max 36.05 Salary Type /hr.

Job DescriptionSalary: $22-24 Operations Assistant Reports to: Operations Manager Classification: Hourly, Part Time OPPORTUNITY: We are seeking a mission aligned Operations Assistant to join the team at Rainier Valley Leadership Academy to serve scholars in grades K-12. This role will serve as a key member of the RVLA school operations team. The OA has an important role in several key areas including School Nutrition meal preparation, meal service, and special event planning. In addition, this person will serve as a support to the main office and work on special projects as assigned including assisting in building activities and all operations sponsored or related internal and external activities and events. This position is designed for someone who is outgoing and willing to find opportunities in anything. To learn more about what its like to work at RVLA, please visit: myrvla.org ABOUT RAINIER VALLEY LEADERSHIP ACADEMY: Vision: Rainier Valley Leadership Academy is an anti-racist collaborative community of critical thinkers focused on dismantling systemic oppression through scholar leadership. Mission: We fulfill our vision by ensuring scholars are college and career ready by providing an anti-racist education, opportunities for collaborative problem solving, and community leadership experiences. Rainier Valley Leadership Academy is a tuition-free, public charter school, providing an anti-racist collaborative community and rigorous education, while providing access to civic leadership and college and career success for all scholars in Seattle. RVLA serves grades K-12 in the Seattle Community. We respect and celebrate the wealth and vitality of the ethnic and cultural traditions that thrive in our neighborhood and seek opportunities to partner with our community to provide a more robust learning environment. We integrate college and career-ready hands-on instruction to expose all scholars to a variety of authentic experiences. Our teachers use data driven collection to meet scholar needs and differentiation. We use common planning time and collaborative team time to analyze data to inform instruction. We provide a teacher mentor for every scholar, and focus on personalized learning. RVLA boasts a highly-qualified and diverse faculty and staff that not only have excellent educational credentials, but also bring to their classrooms many years of dedication to scholar success and passion for our mission. Our small school community allows adults to know each and every scholar by name, strength and need. We pride ourselves on building and maintaining close relationships with scholars and families. Our academic model is based around a college and career going culture with high expectations and high support, including acceleration and intervention. ESSENTIAL DUTIES & RESPONSIBILITIES: Prepare, distribute and track school nutrition meal service Prepare, distribute and coordinate ordering special event food and logistics Restocks internal supply rooms and kitchen areas Maintain ongoing school nutrition educational requirements Support front office staff by assisting with answering phones, in person guest assistance, school nurse office support, providing coverage to the Front Office Manager, special event support Assists with attendance calls and hallway support Assist with technology swap out for scholars and staff Maintain technology log for inventory purposes Attend operations team meetings, coaching weekly check ins, and professional development Support, identify and attend community events and or opportunities in Southeast Seattle, WA to meet families and scholars for the purpose of recruiting scholars to attend as needed Support Dean of Community Engagement and Recruitment by gathering and organizing scholar recruitment data including number of complete scholar enrollment packets received at the front desk, number of interested families and number of families needing an in-person follow up Support as needed in door-to-door scholar recruitment efforts in an identified location near the school for the purpose of recruiting scholars to attend Engage in scholar recruitment phone calls by calling families that have expressed interest in enrolling a scholar for the purpose of answering questions and giving information about how and when families can engage with the school and staff. Assist, plan and organize on campus events and activities Act as back up person for other operations team members QUALIFICATIONS: Prior meal service experience preferred Demonstrate a positive attitude, good communication skills, and sensitivity to working in a diverse community Ability to maintain strong relationships with community partners Team player and results-oriented Bilingual (Somali, Vietnamese, Spanish, Tagalog) strongly preferred, but not necessary Familiarity with the Washington state charter school movement and school choice is a PLUS Ability to work independently and without significant supervision Must pass a Washington State background check RVLA is an Equal Opportunity Employer and strives for a balanced, productive workforce, which is diverse in terms of age, gender, and cultural identity. We do not base hiring or promotional decisions on factors other than performance and professional growth potential. Please note that we are unable to sponsor H-1B Visa applicants. COMPENSATION: Hourly range $22-24/hour based upon experience APPLICATION PROCEDURE: Only applicants chosen for an interview will be contacted, and we interview and hire on a rolling basis. The start date for this position is January 2026. RVLA does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Civil Rights, 504 and Title IX Coordinator: Chastity Catchings, **************, *****************************, 6020 Rainier Ave. South Seattle, WA 98118.

_This position is remote and can be based anywhere within the United States. Candidates must be able to work within EST or CST business hours._ **_What Administration contributes to Cardinal Health_** Business & Administrative Support is responsible for assisting general business operations by providing an array of administrative and data support activities. Administration is responsible for performing a variety of administrative activities in support of their assigned work team. May assist executives in budget preparation, record maintenance, and generating reports regarding operations, personnel changes, etc. Uses company software to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations. May design processes to enhance workflow. Serves as administrative liaison with others within and outside the company regarding administrative issues. **_Responsibilities_** + Maintain Vice President's calendar, including but not limited to management of daily schedule, quickly responding to schedule changes, coordinating multiple schedules to align availability, standing up recurring meeting cadence, scheduling department/team meetings and coordinating associated logistics (conference room reservations, room set-up, luncheons, etc.) + Provides executive administrative support for eight other Vice President level leaders. + Maintain confidentiality of executive communication, projects, and work. + Coordinate travel including the booking of all flights, hotels, car rental, etc. for conferences, and other external and internal events and meetings. + Prepare and submit expense reports for executive staff members as requested. Review and approve expense reports as executive delegate which requires familiarity with all T&E policies. + Coordinate department leadership meetings and arrange catering and transportation when needed. + Create, edit, and proofread Microsoft PowerPoint, Excel and Word documents and presentations utilizing data or input provided by staff inclusive of managing shared live versions on Microsoft Teams. + Maintain team organization charts. + Screen incoming calls/inquiries and handle independently where possible. + Other administrative support duties (i.e., functional support during key projects), as assigned. **_Qualifications_** + 6+ years of experience, preferred + High School Diploma, GED or technical certification in related field or equivalent experience, preferred + Self-directed; ability and willingness to problem-solve and apply creative solutions (for example with calendaring conflicts) + Proficient verbal and written communication skills + Proven experience and ability to multitask. + Ability to interface with employees at all organizational levels, especially VP+ level. Work collaboratively with peer level Executive Administrative Assistants. + Ability to escalate issues when necessary. + Strong time management and prioritization skills; ability to effectively set expectations with internal customers regarding timing of activities. + Detail-oriented and able to work with a high level of confidentiality, experience using discretion and judgment in all interactions. + Proficient in Microsoft Office programs and Outlook **_What is expected of you and others at this level_** + Takes the lead in effectively applying and teaching new processes and skills in order to accomplish a wide variety of assignments + Comprehensive knowledge in technical or specialty area + Ability to apply knowledge beyond own areas of expertise + Performs the most complex and technically challenging work within area of specialization + Preempts potential problems and provides effective solutions for team + Works independently to interpret and apply company procedures to complete work + Provides guidance to less experienced team members + May have team leader responsibilities but does not formally supervise **Anticipated hourly range:** $27.00/hr - $42.00/hr **Bonus eligible:** No **Benefits:** Cardinal Health offers a wide variety of benefits and programs to support health and well-being. + Medical, dental and vision coverage + Paid time off plan + Health savings account (HSA) + 401k savings plan + Access to wages before pay day with my FlexPay + Flexible spending accounts (FSAs) + Short- and long-term disability coverage + Work-Life resources + Paid parental leave + Healthy lifestyle programs **Application window anticipated to close:** 12/29/2025 *if interested in opportunity, please submit application as soon as possible. _**The hourly range listed is an estimate. Pay at Cardinal Health is determined by multiple factors including, but not limited to, a candidate's geographical location, relevant education, experience and skills and an evaluation of internal pay equity._ _Candidates who are back-to-work, people with disabilities, without a college degree, and Veterans are encouraged to apply._ _Cardinal Health supports an inclusive workplace that values diversity of thought, experience and background. We celebrate the power of our differences to create better solutions for our customers by ensuring employees can be their authentic selves each day. Cardinal Health is an Equal_ _Opportunity/Affirmative_ _Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, age, physical or mental disability, sex, sexual orientation, gender identity/expression, pregnancy, veteran status, marital status, creed, status with regard to public assistance, genetic status or any other status protected by federal, state or local law._ _To read and review this privacy notice click_ here (***************************************************************************************************************************

JOIN OUR TEAM to assist and prepare ~200,000 service members who separate annually from the United States Military begin a new life chapter as a civilian. The Department of Labor (DOL) Veterans' Employment and Training Service (VETS) program requires contractor services to support these transitioning Servicemembers through its highly successful Transition Assistance Program (TAP) that is offered world-wide to conduct job assistance workshops, employment counseling, as well as connection to approved government and non-government partners. Our team ensures servicemembers and their families have the necessary career tools and information to seamlessly transition into the civilian workforce. The DOL VETS TAP program is in need of a skilled and compassionate Alternate Lead Facilitator who has prior experience teaching and/or instructing military personnel transitioning to civilian professional and vocational occupations. This position will also assist with organizing and supporting facilitation assignments in an assigned area (Hub). In this role, you will: Teach and/or instruct military personnel transitioning to civilian professional and vocational occupations. Guide the transitioning military service members in identifying goals along with recognizing any employment or education gaps. Provide transitioning service members (Active, Reserve, National Guard), family members, and veterans a comprehensive understanding of preparing for civilian employment, job searching, job application processes, networking, technical training opportunities, credentialing. Assist in preparing for civilian employment and participation in technical programs and schools. Conduct small and large group instruction on the job search process. Deliver standardized curriculum via in-person or virtual classrooms. Assist, as needed, with ensuring completion and submission of classroom reports for their assigned Hub. Assist, as needed, with ensuring all facilitators maintain training certifications and follow standardized curriculum. Assist, as needed, with observing and mentoring new facilitators during the delivery of standardized curriculum. Assist, as needed, with validating weekly and quarterly schedule of facilitation assignments. As needed, proactively communicate concerns to stakeholders and Lead Facilitator in a timely manner. As required, coordinate travel assignments and adhere to travel expense policies for their assigned Hub. Reports to a Regional Manager and assists the Lead Facilitator. Upon emergent needs, be able to facilitate on short notice. Work and reside within the Hub assigned area. Additional information: Alternate Lead Facilitator is assigned a primary location within the hub that has satellite locations. Alternate Lead Facilitator is trained on the CORE DOL standardized curriculum and the other DOL TAP curricula. Alternate Lead Facilitators are to maintain certification. Any facilitation assignment that is greater than 50 miles from Alternate Lead Facilitator's primary location, then, travel will be reimbursed. Comprehensive training is provided and expected to be completed within the first month of employment. Typically, an Alternate Lead Facilitator will facilitate 2 - 3 days per week. Alternate Lead Facilitators are expected to respond to emergent facilitation assignments. Qualifications To be successful in this role, you will have: A High School Diploma and 3 years of experience as a professional trainer, facilitator, and/or classroom instructor. OR an Associate's degree Experience as a classroom instructor Understanding of private and public sector employment processes Must be knowledgeable of the workplace, jobs, and requirement for entry into those jobs Must demonstrate the ability to provide standardized training to groups with up to 50 participants Familiar with MS Windows and Office Effectively communicate with Military clients and Government representatives. Comfortable instructing and speaking in front of a group, be observant of others, possess the ability to professionally engage with a diverse audience Ability to work extended hours, including weekdays, weekends, and some holidays if required Must have excellent time management skills, able to work independently and follow directions Must respond to emergent facilitation assignments Meet country specific employment requirements This is a higher-level facilitation position so selected individual must be able to perform all of the skills / roles of other facilitators Ability to travel up to 25% If you are interested in supporting and working with our military and a passionate Serco team - then submit your application now for immediate consideration. It only takes a few minutes and could change your career! Military Veterans and Spouses encouraged to apply. Company Overview Serco Inc. (Serco) is the Americas division of Serco Group, plc. In North America, Serco's 9,000+ employees strive to make an impact every day across 100+ sites in the areas of Defense, Citizen Services, and Transportation. We help our clients deliver vital services more efficiently while increasing the satisfaction of their end customers. Serco serves every branch of the U.S. military, numerous U.S. Federal civilian agencies, the Intelligence Community, the Canadian government, state, provincial and local governments, and commercial clients. While your place may look a little different depending on your role, we know you will find yours here. Wherever you work and whatever you do, we invite you to discover your place in our world. Serco is a place you can count on and where you can make an impact because every contribution matters. To review Serco benefits please visit: ************************************************************ If you require an accommodation with the application process please email: ******************** or call the HR Service Desk at ************, option 1. Please note, due to EEOC/OFCCP compliance, Serco is unable to accept resumes by email. Candidates may be asked to present proof of identify during the selection process. If requested, this will require presentation of a government-issued I.D. (with photo) with name and address that match the information entered on the application. Serco will not take possession of or retain/store the information provided as proof of identity. For more information on how Serco uses your information, please see our Applicant Privacy Policy and Notice. Serco does not accept unsolicited resumes through or from search firms or staffing agencies without being a contracted approved vendor. All unsolicited resumes will be considered the property of Serco and will not be obligated to pay a placement or contract fee. If you are interested in becoming an approved vendor at Serco, please email *********************. Serco is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Pay Transparency Our Total Rewards package includes competitive pay, performance-based incentives, and benefits that promote well-being and work-life balance-so you can thrive both professionally and personally. Eligible employees also gain access to a wide range of benefits from comprehensive health coverage and health savings accounts to retirement plans, life and disability insurance, and time-off programs that support work-life balance. Program availability may vary based on factors such as contract type, location, hire date, and applicable collective bargaining agreements. Salary range: The range for this position can be found at the top of the posting. This range is provided as a general guideline and represents a good faith estimate across all experience levels. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations. For roles available in multiple states, the range may vary to reflect differences in local labor markets. In addition to base salary, eligible positions may include other forms of compensation such as annual bonuses or long-term incentive opportunities. Benefits HIGHLIGHTS - Comprehensible Benefits for Full-time Employees (Part-time members receive a customized package tailored to their role). Medical, dental, and vision insurance Robust vacation and sick leave benefits, and flexible work arrangements where permitted by role or contract 401(k) plan that includes employer matching funds Tuition reimbursement program Life insurance and disability coverage Optional coverages you can buy, including pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection Birth, adoption, parental leave benefits Employee Assistance Plan that includes counseling conditions Specific benefits are dependent upon the specific contract as well as whether the position is covered by a collective bargaining agreement or the Service Contract Act. To review all Serco benefits please visit: ****************************************** Serco complies with all applicable state and local leave laws, including providing time off under the Colorado Healthy Families and Workplaces Act for eligible Colorado residents, in alignment with our policies and benefit plans. The application window for this position is for no more than 60 days. We encourage candidates to apply promptly after the posting date, as the position may close earlier if filled or if the application volume exceeds expectations. Please submit applications exclusively through Serco's external (or internal) career site. This is a U.S.-based role. If an applicant has any concerns with job posting compliance, please send an email to: ********************.

Become an integral part of our Chief Data & Analytics Office, where you will have the opportunity to work in a fast-paced organization that drives technical innovation. This role offers daily interaction with executive level internal and external clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, with a focus on attention to detail and quality. As an Executive Assistant within the Chief Data & Analytics Office, you will need to work well in a team environment, be able to represent senior leaders and team members with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. Job responsibilities Maintain complex and detailed calendars Screen incoming calls and determine the level of priority, while using caution in dispensing information Manage the coordination and logistics of both internal and external meetings Arrange and coordinate domestic and international travel Organize all aspects of internal and external events, including catering and transportation Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access Produce high quality emails and messages to individuals at all levels of the organization Maintain department documents, including current organizational charts and Executive Bio's Handle regular activities without prompting, and advise in advance with issues or delays Assist in creating and editing presentations, including printing Required qualifications, capabilities and skills At least 3 years of administrative experience, supporting all levels through Managing Director/C-Suite Advanced ability to organize Discretion and good judgment in confidential situations, and proven experience interacting with senior management Strong interpersonal, written, and oral communication skills Strong proficiency in Microsoft Office Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management Preferred qualifications, capabilities and skills Experience supporting at the Managing Director level and teams FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries. Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.

1. General - Job Title: Executive Administrator for GM of Corporate Standards and Law Enforcement & National Security teams - Type: Contract - Level: Mid -Level - Location: Redmond area, within a 20 -mile radius from building 37 - Workplace: On -site for at least 3 days per week - Duration: ASAP to June 30th, 2024, with strong potential for extension. 2. About the job - How do you excel in complex calendar management and travel coordination? - Are you experienced in providing high -level administrative support to senior leaders? - Do you enjoy working in a fast -paced and dynamic environment? - Have you previously organized events and offsites? - Are you skilled in team collaboration and creating a positive work environment? Do such questions intrigue you? 3. Summary of the opportunity - Client Overview: Join an esteemed organization in the technology industry under the leadership of Brad Smith and reporting to Julie Brill. The Privacy, Safety, and Regulatory Affairs organization focuses on corporate standards, law enforcement, and national security. - Role Summary: As the Executive Administrator, you will play a crucial role in providing comprehensive administrative support to two General Managers (GMs) and their teams. This includes managing their calendars, coordinating travel arrangements, and handling expenses. Additionally, you will support team activities and contribute to the success of the Corporate Standards and Law Enforcement & National Security groups. 4. What are the key responsibilities? - Manage the calendars of two GMs, ensuring efficient scheduling and prioritization - Coordinate complex travel arrangements, including flights, accommodation, and transportation - Handle expense management, including processing expense reports and ensuring compliance with policies - Organize and manage occasional events, offsites, team meetings, and catering logistics - Provide team support to the Corporate Standards and Law Enforcement & National Security groups, including meeting bookings, tech support, facilities requests, and printing - Contribute to special projects and tasks as required - Must be available on -site for a minimum of 3 days per week and live within a 20 -mile radius of the campus or have reliable commuting arrangements 5. What experience are we looking for to drive success? - MUST -Have Skills and Qualifications: - 2 -4 years of experience in a similar executive administration role - Strong calendaring and calendar management experience - Proficiency in Microsoft Outlook, Teams, and OneNote - Experience in travel booking, expense management, PowerPoint, and Excel - Excellent verbal and written communication skills - Ability to multitask, prioritize, and manage time effectively - Proven ability to maintain confidentiality and handle sensitive information - Preferred Skills and Qualifications: - Previous experience in a large corporation or similar industry - Stable job history with demonstrated calendar management experience 6. So calling all top performers - Exciting Opportunity: This role presents an exciting opportunity to join a highly regarded team and contribute to impactful projects and initiatives. You will have the chance to work in a positive and engaging environment, organizing events and offsites. - Competitive Compensation: Competitive hourly rate offered. - Application Process: To apply for this role, please apply online or email your resume, highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information. - About this posting: This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment. - Equal Employment Opportunity: We are committed to diversity and inclusion, have a non -discrimination policy, and encourage diverse candidates to apply. We also provide accessibility and accommodation. In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at ***********************.

Job Description About Us United Services Northwest is a rapidly growing company with multiple service divisions across Washington - including tree care, landscaping, construction, roofing, and more. We're looking for an experienced and highly organized Senior Office Assistant to help manage daily operations, coordinate communication, and support management across our departments. Key Responsibilities Oversee and coordinate day-to-day office operations and scheduling Communicate professionally with clients, vendors, and team members Draft, proofread, and organize correspondence, contracts, and internal documents Maintain organized digital and paper filing systems Assist with permitting, licensing, and compliance paperwork Track projects, estimates, and job documentation to ensure deadlines are met Support management with reporting, data entry, and record keeping Help onboard new hires and maintain internal documentation Learn and adapt to company systems - training provided Requirements 3+ years of office or administrative experience (preferred) Strong computer skills (email, spreadsheets, PDF editing, data entry) Excellent written and verbal communication Organized, dependable, and detail-oriented Able to multitask and manage priorities in a busy environment Professional attitude and commitment to confidentiality Preferred Skills Experience with customer service or project coordination Familiarity with basic business or legal documentation Interest in learning new tools and improving systems (we will train) Compensation: $25-$28/hr (DOE) Benefits: Growth potential, supportive environment, and cross-training opportunities

Administrative Office Assistant Under the assigned supervisor, this position manages office operations and administrative activities in Centralia, IL. Required Qualifications: High School Diploma or GED Equivalent 2 years experience in office work preferred Essential Duties and Responsibilities Arranges and schedules a variety of meetings; notifying participants, confirming dates and times, reserving meeting sites, and preparing materials needed at the meetings Attends and participates in meetings; may take, transcribe and distribute as directed Collects, opens, date stamps, and distributes all incoming mail; initiates and/or transmits inter-office memos and notices Ensures the office equipment is fully functional by arranging maintenance and repairs as well as ordering and installing toner and paper for the photocopier and printers Maintains an accurate and detailed calendar of events, due dates, and schedules related to the assigned department or program and its services to ensure proper tasks and activities occur as scheduled maintains electronic and paper filing systems Processes and date stamps all invoices in a timely fashion; submits invoices for review, approval, and payment; maintains files of all invoices Receives, reviews and verifies documents and records for accuracy, completeness and conformance to applicable rules, regulations, policies, and procedures; may receive and process information of a confidential nature, maintaining strict confidentiality Develops or assists in the development of forms, worksheets, and record-keeping systems for the collection, dissemination, and maintenance of needed information Acts as liaison with other departments in the organization (human resources, technology, marketing, etc.) Assists with any special projects that require significant organization and administrative support Duties require initiative, judgement, and knowledge of internal policies, practices, and organization Ensures that all personnel paperwork is completed correctly and submitted within established timeframes Orders materials, supplies, equipment, etc. upon authorized approval Relieves supervisor of routine actions not requiring immediate attention; assists other support staff with assigned functions as needed; may oversee and direct the work of temporary support staff Provides program, classroom and/or center staffing support as needed Responsible for the petty cash box(es) all petty cash requests, and the reconciliation of the petty cash box Provides direct support to the DOP to assist with personnel, new hires, and onsite communication Will train new Administrative Office Assistant I or II hired or promoted Performs other related duties as assigned We Invest In You! Tuition assistance up to $2500 per year Up to 4 weeks paid Vacation Days; up to 6 paid Personal Days and up to 5 paid Sick days annually Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short-term disability options Agency paid life up to $50K based on salary Voluntary Supplemental Life for Employee, Spouse, and Child(ren) Voluntary Legal Plans Agency paid long term after 1 year of employment Career ladders, professional development, and promotion opportunities Free LCSW and LCPC Supervision hours available in some locations A Different Kind Of Employer One Hope United is strong and ready to grow. Are you ready to grow with us? 800 talented professionals strong, serving 10,000 children and families in Illinois, Missouri, and Florida Fiscally stable, $50 Million agency-- strong since 1895 Energetic leadership and a rich community of support One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug-Free Workplace. OHU participates in eVerify. In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a Covid-19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations. #INDILP

Administrative Scheduler - Full Time - Seattle, WA Available Shift: 2pm-10:45pm Wage: $28.05/Hour Thinking about a job in the security field? As an Administrative Scheduler at Securitas, you will directly coordinate the scheduling of security officers at client sites. This position is fast-paced and has a heavy focus on technical computer skills to effectively ensure all shifts have optimal coverage. Looking for career growth? The ideal candidate will be responsible for maintaining staffing levels and communicating with team members to provide updates on scheduling progress and forecasting. This person demonstrates excellent active listening and communication skills, good personal presentations, politeness and tact, and be able to function in a high-pressure environment. Make Us Apart of Your Career Path. Join Our Team & Apply Today!! What Your Day May Look Like * Assist in the submission of payroll and personnel information to the company as designated. * Ensure adequate coverage of all posts and positions. * Prepare, file, and submit various reports as required. * Inspect posts as scheduled and meet with subordinates to outline tasks and responsibilities. * Resolve staffing issues and problems as directed by Branch management. * Always maintain site coverage and track requests for time off. * Respond to emergency situations, call-offs, and absences to ensure client site coverage. * Interfaces with accounts receivable and payroll departments to make corrections. * Act as a liaison with clients and branch management to resolve scheduling, training, billing, and payroll problems. * Coordinate daily schedules and assignments of Field Supervisors. What We Offer * Medical, Dental, Vision, Life, AD&D, & Disability Insurance, Plus 401K Options. * Paid Time Off - 40 hours after 1 year of service paid out for FT security officers who worked a minimum of 2080 hours. * Paid Family Leave - up to 12 weeks a year in accordance with State Law. * Weekly Pay! - DailyPay Access program available! * Referral Program. * Telemedicine - Virtual Medical Care. * Discounts on Childcare, Vehicles, Electonics, Cell Phone Plans, Travel & More! * Free Uniforms & Paid Training. * Doggy & Kitty Daycare Discounts. * Employee Assistance Program & So Much More! Position Requirements * Must be at least 18 years of age. * High school diploma or GED required, OR ability to complete GED program within 6 months. * Strong computer / technology skills needed. * Top notch customer service skills are essential * Conflict resolution and de-escalation skills a plus. * Must have a high level of integrity and professional discretion. * Must be able to interact with a wide range of individuals in a professional manner. * Must have great attention to detail and remain vigilant throughout the shift. * Must be able to respond to emergencies with rapid / effective judgement and use appropriate escalation measures. * All candidates must be willing to participate in Securitas' pre-employment screening process, including drug screen and background investigation. Join our team and help make our world a safer place. See a different world. EOE/M/F/Vet/Disabilities

For a description, see file at: ************ wednet. edu************ wednet. edu/UserFiles/Servers/Server_61540/File/HR%20Job%20Postings/2025-2026/OTPAA%20-%20Student%20Support%20%20-%20Administrative%20Assistant%20-%2012-04-2025. pdf

Job Description The Hellickson Team is seeking a Licensed Real Estate Administrative Assistant to join our Real Estate team. If you're looking for a place to advance your real estate career, start your application to join this amazing team today! We are looking to fill this position immediately. Our ideal candidate will have excellent communication skills and love working with people. Ultimately you will be able to identify the success of your daily work and your overall KPIs by this one marker… If you are making the job of our Managing Broker easier, you will know you are doing your job. This job DOES require that you have your Real Estate license in the state of Washington as there are several daily tasks that cannot be completed without it. Requirements: Work is required in our Sumner office Monday through Friday. Pay Band for this position is $23-$26 an hour DOE (depending on experience) Any negotiation will be based on your first 90 days of productivity. Intermediate-level experience in real estate is required Daily morning huddle (Team meeting) at 7:30am daily. This is the first half hour each day and all team members will be expected to be there. Our office hours are 7:30 am to 4:30 pm daily and we expect you to have a good work/life balance which means you are leaving work at work at the end of the day. No endless hours of work at home. You will always be learning here with the expectation that you will ask questions when you need to and will figure things out as you go. Independence and strong accountability is the way of the day here. If we hire you it is because we know you can do the job. Responsibilities Coordinate home inspections negotiate prices for necessary repairs, and make sure each repair is completed Oversee all administrative tasks regarding home buyer transactions from contract to close Arrange for and attend quarterly client events Obtain the seller's approval for the buyer's offers and counteroffers to ensure the transaction process goes as quickly as possible Ability to do CMA (Comparative Market Analysis) Marketing skills complete with copywriting and the ability to create graphics (nice but not necessary) Input information to the MLS and team CRM Skill Set Applicants must possess Washington State Real Estate license and have some experience in this job Applicants must possess exceptional organizational, verbal and written skills Motivated to serve people and provide excellent customer service Ability to change and pivot priorities when needed and not lose sight of the bigger picture Humility and the ability to be coached or corrected. This is a team in the truest sense and someone with the humility to take ownership of not just their successes but their challenges as well is the only kind of team member who will succeed in the long term. About Hellickson Team The Hellickson Team is looking for motivated professionals who are committed to excellence in themselves and those around them. We are expanding quickly and have more leads than we can handle but new team members must be a culture fit. We believe that no success in the world can compensate for failure in the home and we are committed to creating a company of excellence. That comes from the caliber of people we add to the team. Our team is organized to enhance the lives and careers of our agents by providing sales training, proven lead sources, accountability, and hands-on leadership from proven agents. We will train you to be the best, while learning from the best, in Real Estate. Join us!

Primary tasks/responsibilities: * Manage complex calendaring for the director and to set up meetings for the division and leadership team * Serve as a host for zoom rooms and meetings * Familiarity with SharePoint/OneDrive desirable Skills: * Excellent written and diplomatic oral communication skills * Flexible and quickly responsive to supporting the director * Political savvy when responding to requests * Responsible/dependable Location: Downtown Seattle Duration: 2-3 months Location: Telecommute but may need to come into the office upon occasion. Should live close enough to downtown Seattle (401 Fifth Ave) to come into the office on short notice. Pay: $29.09 per hour

Become an integral part of our Chief Data & Analytics Office, where you will have the opportunity to work in a fast-paced organization that drives technical innovation. This role offers daily interaction with executive level internal and external clients across various lines of businesses, providing a platform for professional growth and skill enhancement. Be part of a team that values structure, with a focus on attention to detail and quality. As an Executive Assistant within the Chief Data & Analytics Office, you will need to work well in a team environment, be able to represent senior leaders and team members with professional courtesy and acumen, and deliver flawless work output. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. **Job responsibilities** + Maintain complex and detailed calendars + Screen incoming calls and determine the level of priority, while using caution in dispensing information + Manage the coordination and logistics of both internal and external meetings + Arrange and coordinate domestic and international travel + Organize all aspects of internal and external events, including catering and transportation + Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines + Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access + Produce high quality emails and messages to individuals at all levels of the organization + Maintain department documents, including current organizational charts and Executive Bio's + Handle regular activities without prompting, and advise in advance with issues or delays + Assist in creating and editing presentations, including printing **Required qualifications, capabilities and skills** + At least 3 years of administrative experience, supporting all levels through Managing Director/C-Suite + Advanced ability to organize + Discretion and good judgment in confidential situations, and proven experience interacting with senior management + Strong interpersonal, written, and oral communication skills + Strong proficiency in Microsoft Office + Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management **Preferred qualifications, capabilities and skills** + Experience supporting at the Managing Director level and teams FEDERAL DEPOSIT INSURANCE ACT: This position is subject to Section 19 of the Federal Deposit Insurance Act. As such, an employment offer for this position is contingent on JPMorgan Chase's review of criminal conviction history, including pretrial diversions or program entries. **Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.** JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management. We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process. We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation. JPMorgan Chase & Co. is an Equal Opportunity Employer, including Disability/Veterans **Base Pay/Salary** Seattle,WA $33.80 - $48.08 / hour

The Hellickson Team is seeking a Licensed Real Estate Administrative Assistant to join our Real Estate team. If you're looking for a place to advance your real estate career, start your application to join this amazing team today! We are looking to fill this position immediately. Our ideal candidate will have excellent communication skills and love working with people. Ultimately you will be able to identify the success of your daily work and your overall KPIs by this one marker… If you are making the job of our Managing Broker easier, you will know you are doing your job. This job DOES require that you have your Real Estate license in the state of Washington as there are several daily tasks that cannot be completed without it. Requirements: Work is required in our Sumner office Monday through Friday. Pay Band for this position is $23-$26 an hour DOE (depending on experience) Any negotiation will be based on your first 90 days of productivity. Intermediate-level experience in real estate is required Daily morning huddle (Team meeting) at 7:30am daily. This is the first half hour each day and all team members will be expected to be there. Our office hours are 7:30 am to 4:30 pm daily and we expect you to have a good work/life balance which means you are leaving work at work at the end of the day. No endless hours of work at home. You will always be learning here with the expectation that you will ask questions when you need to and will figure things out as you go. Independence and strong accountability is the way of the day here. If we hire you it is because we know you can do the job. Responsibilities Coordinate home inspections negotiate prices for necessary repairs, and make sure each repair is completed Oversee all administrative tasks regarding home buyer transactions from contract to close Arrange for and attend quarterly client events Obtain the seller's approval for the buyer's offers and counteroffers to ensure the transaction process goes as quickly as possible Ability to do CMA (Comparative Market Analysis) Marketing skills complete with copywriting and the ability to create graphics (nice but not necessary) Input information to the MLS and team CRM Skill Set Applicants must possess Washington State Real Estate license and have some experience in this job Applicants must possess exceptional organizational, verbal and written skills Motivated to serve people and provide excellent customer service Ability to change and pivot priorities when needed and not lose sight of the bigger picture Humility and the ability to be coached or corrected. This is a team in the truest sense and someone with the humility to take ownership of not just their successes but their challenges as well is the only kind of team member who will succeed in the long term. About Hellickson Team The Hellickson Team is looking for motivated professionals who are committed to excellence in themselves and those around them. We are expanding quickly and have more leads than we can handle but new team members must be a culture fit. We believe that no success in the world can compensate for failure in the home and we are committed to creating a company of excellence. That comes from the caliber of people we add to the team. Our team is organized to enhance the lives and careers of our agents by providing sales training, proven lead sources, accountability, and hands-on leadership from proven agents. We will train you to be the best, while learning from the best, in Real Estate. Join us!