Manager's assistant/administrative assistant jobs in The Woodlands, TX

Get ready to buckle up and meet the powerhouse that's revolutionizing the Oil & Gas industry - ROGII! We're a dynamic team of tech enthusiasts who are not afraid to take risks and bring innovation to the forefront with our comprehensive software solutions. Here at ROGII, we're all about optimizing well operations and streamlining workflows for clients all over the world. And we've been smashing that goal out of the park with products that have been adopted by over 350 clients worldwide! But hey, we're not your average team. We're made up of ROGII Stars - creative, out-of-the-box thinkers who are always developing and improving our products with our users in mind, and you can find us all around the world. With each new day, we're pushing the boundaries of what's possible in our industry and having a blast while we do it. Now, here's your chance to join our team and help us continue being the unparalleled leader in our field. Join the revolution and let us help you lead the digital transformation for the Oil & Gas industry. We're seeking our next ROGII Star who can help us scale towards that goal. Let's ROGII and lead the digital transformation for the Oil & Gas industry together! Are you ready to embrace the future with us? About the Role Job Type: Full-time We are seeking a highly organized and dynamic individual to join our team as an Executive/Personal Assistant. In this role, you will provide comprehensive administrative support to our executive leadership while also managing personal tasks to ensure seamless day-to-day operations. Responsibilities: Executive Support: Calendar Management: Efficiently organize and manage schedules, appointments, and meetings for executives. Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and transportation. Communication: Facilitate effective communication by managing emails, calls, and other correspondence on behalf of executives. Document Preparation: Draft, edit, and proofread documents, presentations, and reports as needed. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes as required. Personal Assistance: Personal Calendar: Coordinate personal appointments, family events, and social engagements. Errands and Tasks: Manage personal errands, including shopping, deliveries, and other ad-hoc tasks. Home Office Organization: Oversee organization and maintenance of personal and home-related documents. Administrative Support: Office Management: Maintain a well-organized office environment, including inventory management and ordering supplies. Expense Management: Track and reconcile expenses for both professional and personal activities. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality. Requirements: Previous experience as an Executive Assistant or Personal Assistant is preferred. Ability to manage multiple tasks and priorities with a high level of efficiency. Valid drivers license and a clean driving record. Strong written and verbal communication skills. Proficient in Microsoft Office Suite and other relevant office software. Capable of adapting to changing priorities and handling unexpected situations with poise. Demonstrated ability to handle confidential information with utmost discretion. At ROGII, we value diversity and are committed to creating an inclusive environment for all employees. We offer a competitive salary, comprehensive benefits package, and opportunities for professional growth and development. If you are passionate about accounting and want to be part of a dynamic team that is revolutionizing the Oil & Gas industry, we encourage you to apply for this exciting opportunity.

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America's energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children's Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more. We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities. Come join our award winning 12,000 strong organization as we fuel the world and each other! Summary: This position will be responsible for supporting members the leadership team. Essential Duties and Responsibilities: * Maintain calendar and contacts in Outlook * Schedule and coordinate meetings including making travel arrangements * Prepare of and other leaders monthly expense reports in Concur system and submission to senior management for approval * Review of direct reports expense reports and time reporting * Serve as department liaison with Service Desk/IT/HR when systems and equipment issues arise that impede employee work completion * Manage weekly out-of-office calendar for division employees * Gather monthly highlights and compile division highlight report * Ensure timely coding and submission of department invoices, including subscription, consulting, legal, and other various services and provide administrative support for the process flow of invoices through vendor payment * Act as SharePoint Administrator - grant access to S/P, update home page, create folders or libraries as necessary * General administrative duties such as handling phones, copies, faxes, scans, mailings, service desk requests, supply orders, etc. * Maintain physical and digital records, including electronic filing of supply and other term contracts * Act as mobile device POC * Initiate and track new hire and employee office and equipment moves, coordinate office moves * Schedule and coordinate interviews for outside candidates including coordinating travel with travel agency * Train employees on Concur, eTime, WebEx, DOA, SmartSheets, etc. * Coordinate building activities, holiday lunches, executive visits, quarterly update meetings, etc. * Provide additional support where needed within the departments * Act as resource for division on company policies and general knowledge Requirements: Education and/or Experience, Knowledge, Skills & Abilities: * High school graduate or equivalent * 2+ years using computer systems, basic office equipment and working with multiple levels in an organization * Enthusiastic, personable, professional, and positive attitude with capability to deal directly with people * Solid time management skills, critical thinking capability, ability to handle multiple projects, meet deadlines, and function independently and efficiently in a fast-paced and demanding environment * Strong attention to detail * Problem solving and research skills, with ability to recognize issues and source solutions * Ability to communicate clearly, verbally and written * Excellent organizational skills and work ethic * Flexibility with ability to work in a team setting supporting several people * Professionalism in representing senior executives * Must be able to maintain a high level of confidentiality * Functional knowledge of Microsoft Office software: Outlook, Word, Excel, PowerPoint Preferred Qualifications: * College degree or some college experience * 5+ years as an administrative assistant or equivalent * Experience with Adobe Pro, Visio, a plus. * Knowledge of SharePoint, Concur, SAP, OpenText, TM1, or any advanced data management or accounting software * Notary Public Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing. * Occasional overnight travel may be required. * Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

The Individual Giving team is dedicated to securing philanthropic gifts in support of The University of Texas MD Anderson Cancer Center's initiatives across all segments of individual donors supporting the institution. An integral part of the Individual Giving Team business model is planning and implementing investigation, cultivation, solicitation and stewardship strategies for all constituents and stakeholders (new and established) for the purpose of executing on those strategies with precision and excellence thereby securing philanthropic gifts. MD Anderson Cancer Center is seeking a Senior Administrative Assistant to support the fundraising efforts of the Individual Giving Team, specifically working within the major gift squad(s). This Sr. Administrative Assistant position provides administrative support and executes various process-oriented tasks for a group of Philanthropy gift officers in a matrix management system. This administrative professional will balance simultaneous requests and tasks for matrix managers, prioritizing and executing in appropriate sequence on a variety of administrative responsibilities. The ability to manage tasks switching across multiple, competing projects for varied stakeholders and bringing all work to resolution with timeliness and a keen attention to detail and completeness are core requirements for this position. Ideal Candidate Statement The ideal candidate is a highly organized, detail-oriented professional who excels in managing multiple priorities in a fast-paced, matrixed environment. They have strong skills in travel and expense coordination, calendar management, and CRM data integrity, ensuring accurate and timely support for donor engagement activities. Confidentiality, precision, and proactive problem-solving are key strengths, along with excellent communication and collaboration skills. This individual is resourceful, adaptable, and committed to delivering high-quality administrative and portfolio support to advance Philanthropy's mission. This position requires proficiency in travel and expense management and can handle coordinating multiple itineraries with post-travel duties and correlating expenses simultaneously. Exercising extreme confidentiality and maintaining data integrity, the Sr. Administrative Assistant will manage filing and digital document storage organization, calendar management and meeting coordination, as well as access and monitor patient schedules as it relates to portfolio activity in institution's EHR, donor moves management data entry, mailings and shipments, CRM updates, individual donation handling and coordination with the Gift Operations team, and Philanthropy service-line support requests for multiple gift officers who carry portfolios of 100+ donors. This position will partner with other squad-level administrative support colleagues to ensure and provide backup support coverage. Salary Range $45,500 | $57,000 | $68,500 MD Anderson offers our employees: - Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week - Group Dental, Vision, Life, AD&D and Disability coverage - Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals - Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs - Tuition Assistance Program after six months of service - Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans - Employer paid life, AD&D and an illness-related reduced salary pay program - Extensive wellness, recognition, fitness, employee health programs and employee resource groups. *JOB SPECIFIC COMPETENCIES* *Travel and Logistical Support - 50%* Travel/Advanced Expense Management (with proficiency in travel, business entertainment, courtesy gift guidelines, allowances and coding specific to Philanthropy). Prepare and confirm travel arrangements, mapping, packet preparation, coordinating calendars and schedules for appointment purposes in a timely manner and with exquisite detail and accuracy. Ensures associated travel materials are prepared in advance for review and that all return follow through items are appropriately documented and carried out. Complete all travel and expense related reconciliation; process credit card/monthly donor related expenses to ensure that expenses are submitted in compliance with institution and department regulations and submitted to the approval system without errors. *Administrative Support - 25%* Department or donor moves management administrative support, patient schedule monitoring and lookup, calendar and meeting schedule management (external and internal stakeholders) across multiple gift officers or professional staff. *Administrative Portfolio Support - 25%* Portfolio activity and donor outreach support (portfolio mass mailings with correlating data entry and mail merge, individualized donor outreach by portfolio [birthday cards, donor anniversaries and other milestones, donor summary reports, etc.], CRM updates.) Readily completes Philanthropy Operations support requests according to portfolio activity need (research, prospect management, business solutions requests, gift designation account changes) across multiple gift officers. Travel and expense management as needed. Possesses knowledge of appropriateness, timing, and urgency. *EDUCATION: * Required: High School Diploma or Equivalent. Preferred: Associate's Degree or Bachelor's Degree. *EXPERIENCE: * Required: Five years Administrative/secretarial experience. Three years experience with Associate's degree. One year experience with Bachelor's degree. *OTHER REQUIREMENTS: * Required: Must pass pre-employment skills test as required and administered by Human Resources. The University of Texas MD Anderson Cancer Center offers excellent ******************************************************************************************************* tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment. It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.************************************************************************************************ Additional Information * Requisition ID: 177626 * Employment Status: Full-Time * Employee Status: Regular * Work Week: Days * Minimum Salary: US Dollar (USD) 45,500 * Midpoint Salary: US Dollar (USD) 57,000 * Maximum Salary : US Dollar (USD) 68,500 * FLSA: non-exempt and eligible for overtime pay * Fund Type: Hard * Work Location: Hybrid Onsite/Remote * Pivotal Position: No * Referral Bonus Available?: No * Relocation Assistance Available?: No \#LI-Hybrid

The Personal Executive Assistant provides personal and administrative support, facilitates communication with high profile talent, agents, and other executives and represents the CEO and company professionally. Our client offers a collaborative, fast-paced and high performing environment that requires a high degree of customer service and communication skills. Responsibilities: Works closely with the CEO to understand priorities, tracking progress throughout business day and maintains alignment with objectives. Maintains CEO's calendar, coordinates meetings and appointments and keeps parties appropriately informed on a timely basis when changes occur Screens incoming calls and correspondence and responds independently as needed Provides personal assistance such as running errands, assisting with projects, helping with ordering cards and gifts, routine tasks, and arranging travel Responsible for the oversight of office housekeeping, supply and office management Arranges, books and monitors details of complex travel and itineraries Prepares expense reports and reconciles corporate credit card account Collects and compiles data, preparing assigned standard reports, communicating with various external and internal partners as required Organizes and facilitates meetings, appointments, and conference calls as requested Creates and maintains presentation, database and spreadsheet files Organizes programs, events, meetings or conferences by arranging facilities and caterers Prepares correspondence, filing, photocopying, scanning, and fax and mail distribution as required Request couriers and deliveries Supports and demonstrates strong commitment to organization policies and procedures Exercises discretion and maintains confidentiality at all times Qualifications Bachelor's degree preferred but High School diploma or equivalent (G.E.D) with 2 years of related training/experience may be substituted Prior work experience in similar role required, preferably in entertainment industry Demonstrated proactive approach to problem-solving with strong decision-making capability and ability to work independently Demonstrated ability to work collaboratively in a team environment Exemplary planning and time management skills and ability to multi-task and prioritizing workload Excellent interpersonal, verbal and written communication skills Full comprehension of office management systems and procedures; up to date with advancements in office applications and tools; demonstrated proficiency with Google Docs and MS Office application

The Executive Admin (EA)provides executive admin support to the will provide direct support to the Chief Human Resource Officer, as well as assisting the HR department. The successful Executive Admin will be a dynamic self-starter who shows sound judgement in making decisions on behalf of the CHRO for administrative tasks. The EA possess a high level of integrity and discretion in handling confidential information, impeccable attention to detail, and professionalism in interactions with stakeholders (internal and external). Will demonstrate effective communications skills, both verbally and written, and show the ability to complete complex tasks and project quickly and react with appropriate urgency to situations that require quick turnaround. The Executive Assistant - CHRO will also serve as back-up to the Executive Assistant to the CEO. Responsibilities: • Provide excellent executive administrative support • Operate, Act as the point of contact between the CHRO and internal/external stakeholders (i.e. employees, franchisees, etc.) • Routinely approve administrative request (i.e. time cards) • Responsible for handling confidential and time sensitive information • Calendar management, Management of multiple calendars (scheduling, rescheduling, and proactive management of daily schedule) • Manage travel arrangements • Support General clerical/admin needs (copying, filing, voicemail, supplies, office set-up, meeting notes etc.) • Assistance with preparing documents and PowerPoints for executive level meeting, including board meetings • Support daily email by reviewing, filtering, prioritizing, draft and edit • Prepare meeting agendas, presentation materials, minutes and follow-up on action items • Timely Preparation of documents for meetings • prepare E-expense report-sorting • Maintain efficient documentation and filing system • Recognize when Project support isas needed • Assist HR team with admin needs as time permits • Flexibility to be available after-hours to support after-hours meeting and handling urgent issues Qualifications : • 2-5 years' experience in executive (C-suite) administrative support, preferred • HR background, preferred • Ability to prioritize, manage multiple tasks and maintain high level attention to detail, required • Excellent written and verbal communication, required • Proficient in Microsoft Office (Word/PowerPoint/Excel), MS Teams, Skype, Concur required Skill Sets: • Strong verbal and written communication skills • Ability to work with highly sensitive and confidential information • Flexible; able to work in fast-paced environment • Strong customer service orientation • Highly organized and able to work independently • Take initiative, when need is present • Excellent time management skills • Proactive approach to problem solving with strong decision-making capability Benefits Participation Available to Regular Full-time Employees: • Bonus Program • Paid Time Off • Medical • Dental • Vision • 401k • Company Paid Holidays • ...and many more! ABOUT US TDC's business expertise spans a range of industries, solutions and geographies with core capabilities in the areas of technology management consulting, public safety & homeland security, IT project management, and systems integration. Since its inception in 1995, TDC has worked consistently in all practice areas for numerous clients including local, state and federal government, Department of Defense and the private sector. The National Capital Region government agencies depend on TDC for their success.

FLSA Status: Non-Exempt Department: Real Estate Reports To: Office Administrator Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant in our Houston office. This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys in our Real Estate Practice Group. The Real Estate Legal Administrative Assistant will be performing complex and specialized secretarial and clerical tasks while working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. ESSENTIAL DUTIES & RESPONSIBILITIES: Specific duties of this position include, but are not limited to: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e., regular mail, certified mail, or overnight mail. Assists in drafting, managing, and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements, and due diligence. Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Participates in the timely review and submission of prebills and/or client bills. Possesses strong clerical skills including typing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm s systems and databases. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares legal documents). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings. Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Regularly and consistently updates client files and notebooks. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. QUALIFICATIONS: Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Real Estate Department. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Education: Bachelor s degree from an accredited college or university preferred; high school diploma or GED required. Years of Experience: 5+ years prior experience in a law firm or professional services office preferred, with 3 to 5 years experience providing legal administrative support to Real Estate attorneys required. Working Conditions: Normal office environment with little exposure to excessive noise and temperature. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************

Login to Apply Administrative Assistant, Executive Director of Special Education JOB STATUS: OPEN POSTING DATE: 12/12/2025 CLOSING DATE: 12/19/2025 11:59 PM POSTING NUMBER: 00007417 LOCATION: Special Education POSITION TITLE: Administrative Assistant, Executive Director of Special Education JOB DESCRIPTION: Primary Purpose: Assist and support the Executive Director of Special Education so that maximum attention may be devoted to educational administration. RESPONSIBILITIES: Major Responsibilities and Duties * Handle complex correspondence and log mail. Process incoming and outgoing correspondence as instructed. * Receive all incoming calls, take reliable messages and route to appropriate staff. * Obtain, gather, and organize pertinent data as needed, and put into useable form and forward to committees, community agencies, individuals, appropriate staff and administration. * Maintain the Executive Director's regular filing system, as well as a set of secure confidential files as needed. * Maintain schedule of appointments and make arrangements for conferences, interviews, luncheon meetings and travel arrangements for the director. * Ensure accuracy of budget codes on requisitions. * Welcome and assist visitors to the office, routing them to the appropriate personnel. * Work cooperatively with other personnel in the district and facilitate intra-departmental concerns. * Ensure accuracy of visual presentations, pamphlets, and flyers for the department * Work effectively with parents and students. * Facilitate good public relations with community agencies. * Attend required functions and assist as needed. * Coordinate logistics for meetings planned by the Department. * Attendance at work is an essential function. * Other duties as assigned by the supervisor or designee. EXPERIENCE: QUALIFICATIONS: Minimum Education/Certification: * High school diploma or G.E.D. * 30 credited college hours OR five years of experience as an administrative assistant or similar office experience preferred * Valid Texas driver's license * Eligible for coverage under the District's vehicle insurance program Special Knowledge/Skills: * Knowledge of confidentiality issues and regulations * Proficient skills in typing, word processing and file maintenance * Proficient in the use of common Microsoft Office applications * Working knowledge of budgeting procedures * Working knowledge of basic office procedures and the operation of common office equipment and machines * Ability to greet the public both in person and by telephone * Effective communication and interpersonal skills * Working knowledge of community agencies providing medical and social services OTHER INFORMATION: Equipment Used: Computer, student management and budget systems, phone system, scanner, copier, calculator and fax machine. Working Conditions: Mental/Physical Demands/Environmental Factors: Moderate lifting and carrying (15-44 pounds), reaching above shoulders, use of fingers, walking, working in a stressful environment, performing complex and repeated proofreading, ability to distinguish basic colors, understanding of confidentiality issues, specific visual requirements (using computer), specific hearing requirements (phone conversations). JOB CONTACT INFORMATION: APPLY TO: The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties and skills required. GROUP / GRADE: Wage/Hour Status: Hourly; Reports To: Executive Director of Special Education; Date Revised: July 2019 SALARY: Pay Grade: 8 DAYS: 230

Job DescriptionBenefits: Flexible schedule Opportunity for advancement Training & development Wellness resources SoLuna Mental Wellness is a dedicated practice focused on providing compassionate and effective mental health care. We believe in a holistic approach to wellness and are committed to creating a supportive environment for both our clients and our team. We are a growing practice, and we're looking for someone who wants to grow with us. The Opportunity: More Than Just an Assistant This is a unique part-time role designed for a proactive and ambitious individual who is interested in the business side of the medical/wellness field. You will provide direct support to the practice owner, acting as a right hand in both administrative tasks and special projects. This position is perfect for someone who is not just looking for a job, but a springboard into entrepreneurship, operations management, or practice administration. If you are a quick learner, exceptionally organized, and want to see how a successful wellness practice is built and run from the ground up, this is your chance to get an inside look and play a crucial role. Key Responsibilities: Executive Support: Manage complex calendars, schedule appointments, and coordinate meetings for the practice leadership Client Relations: Serve as a warm and professional first point of contact for clients, handling phone calls, emails, and inquiries with discretion and empathy. Administrative Operations: Assist with medical record maintenance (following HIPAA guidelines), billing support, and office organization to ensure smooth day-to-day functioning. Project Management: Take ownership of special projects, which may include marketing initiatives, social media content, event planning, or research to help grow the practice. Strategic Assistance: Help with tasks related to business development, such as analyzing operational efficiency, researching new tools, or preparing reports. Who We Are Looking For (The Ideal Candidate): You are deeply interested in entrepreneurship, business management, or healthcare administration and eager to learn how a business operates behind the scenes. You are a "self-starter" with a proven ability to take initiative, anticipate needs, and solve problems independently. You possess exceptional organizational skills and a keen attention to detail. You have superb written and verbal communication skills. You are tech-savvy and can quickly learn new software (e.g., Electronic Health Records, scheduling platforms, Microsoft Office/Google Workspace). You handle confidential information with the utmost integrity and understand the importance of discretion in a medical setting. You are passionate about mental health and wellness and want to contribute to a mission-driven company. Bonus Points If You Have: Previous experience in an administrative, receptionist, or personal assistant role. Familiarity with a medical or mental health practice environment. Experience with social media management or basic digital marketing. What We Offer: A flexible, part-time schedule (20-30 hours/week). A mentorship-oriented environment where you will learn the intricacies of running a business. Hands-on experience in the growing field of mental wellness. Competitive hourly pay. The opportunity to have your ideas heard and to make a tangible impact on a growing practice. If you are an ambitious individual ready to support a growing mental wellness practice while building your own skills, we would love to hear from you. SoLuna Mental Wellness is an equal-opportunity employer.

OVERVIEW: The Insperity Invitational will be held May 4-10, 2026 at The Woodlands Country Club Tournament Course. The event is managed by Pro Links Sports, a full-service golf management company that runs four events on the PGA TOUR Champions and two on the PGA Tour. Looking for an energetic team player with strong verbal and written communications skills. Detail oriented, organized and ability to multi-task. The position requires the continuous need to read, write and speak English. The position requires frequent sitting, standing, walking, talking and listening. On occasion, the position incumbent is required to push, pull, lift, and carry up to 40 pounds. Leading up to and during tournament time the position will be expected to work many consecutive days and longer hours as needed to successfully produce the tournament. START DATE : March 1, 2026 (flexible) END DATE: May 15, 2026HOURS: Monday - Friday / Flexible to Full-time hours Tournament Operations Assistant is required to work full time, a minimum of 40 hours per week, during Advance week, the week prior to the tournament and official tournament week. Please note full time hours are minimum. Weekend days and evenings will be required closer to the actual tournament dates. Advance week (the week before tournament week) and official tournament week days are long and will exceed regular office hours. Attendance is required/mandatory. Office attire is golf casual. DESCRIPTION Assist Operations Manager with tournament operations and course set-up to include but not limited to the following: Maintain and keep inventory of all tournament property/shipments. Assist Volunteer Chairman with inventory and distribution of all golf carts. Produce golf cart signage. Oversee distribution of golf course supplies to include but not limited to radios, range balls, towels, locker name plates, table linens and caddie bibs. Assist with set up of the following: Rules Office, First Aid, Caddie Shack, Volunteer Headquarters, Player Registration, Pro-Am Registration and Gift Distribution. Main contact for Fan Experience. Assist with pre-tournament marketing promotions. Oversee tournament week gate promotions. Assist Volunteer Coordinator when necessary with uniform distribution and training meetings. Participate in daily office activities such as answering phones, FedEx deliveries, maintaining office organization and cleanliness. Employee will also get involved with miscellaneous projects in connection with the tournament staff and committees for event preparation. COMPUTER SKILLS: Microsoft Office: Word, Excel, PowerPoint, Publisher Please note, that while resumes of all candidates will be considered, housing is not provided for non-local applicants. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Sr Administrative Assistant - Central Campus FUNCTION: The function of the Senior Administrative Assistant is to provide overall administrative support to the offices of Student Advising and Student Rights & Responsibilities. Essential Job Functions: * Provides administrative support directly to the Dean, Student Advising * Maintains all department budgets lines, including operating, auxiliary, and agency accounts. In addition, generates reports, requisitions, and tracks expenditures for Student Advising and Student Rights and Responsibilities. * Manages requests, communication, data, and reports for Student Advising programs. * Compiles and submits monthly expense reports for Student Advising and Student Rights & Responsibilities. * Provides administrative support to the Dean, Student Rights & Responsibilities. * Maintains office supplies inventory and submits orders for the department. * Submits all room reservations and setup requests for all events/activities hosted by the department. Additional Job Functions: * Answers phone calls and questions of departmental visitors for Student Advising and Student Rights & Responsibilities. * Performs assigned tasks for graduation ceremony during the two events per year (December/May). * Other duties as assigned. Knowledge, Skills and Abilities: * Possess excellent organizational and problem-solving skills. * Possess excellent interpersonal and communication skills (both verbal and written). * Ability to promote and maintain effective working relationships. * Ability to work on multiple projects simultaneously and work well under limited time constraints. * Ability to effectively present information and respond to questions from other departments, external contractors and vendors, groups of managers, clients, customers, and the general public. * Ability to interact and work with all staff and students. Possess computer literacy (Outlook and MS Office). Required Education: * High School graduate or equivalent (GED) Required Experience: * Three (3) years of office clerical or administrative support experience; or an equivalent combination of education and experience to successfully perform the essential duties of the job. * Basic skill level in Microsoft Office - Word, Excel & PowerPoint. Note: The duties of this position require a physical presence at the assigned on-site work location during unrestricted operations with very limited or no opportunity for remote work arrangements. Salary Grade: 106 Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule Requisition Number: req6156 Posting Close Date: 12/30/2025

Performs highly complex professional assistance work for the Executive Director. Work involves overseeing high-level administrative operations of the agency; and supervising the work of others. Works under limited supervision with considerable latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance; evaluates administrative practices and programs and formulates policies; develops, reviews, and communicates administrative policies, procedures, standards, and methods; and advises agency executives on administrative matters. B. Plans and prepares correspondence, reports, studies, forms, and other documents; prepares, interprets, and disseminates information related to agency programs, policies, and operations; plans and prepares manuals and publications; and assists in budget preparation. C. Coordinates work with agency departments and divisions and with other agencies and organizations; and establishes and maintains liaison with agency staff, other agencies, organizations, legislators, and the public. D. Develops administrative procedures, standards, and methods; plans, organizes, and schedules meetings and conferences; prepares agendas and related documentation; and establishes and coordinates filing and record keeping systems. E. Supervises the work of others. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university recognized by an organization accredited by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each additional year of experience as described below in excess of the required five years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis. 2. Five years full-time, wage-earning secretarial, administrative support, or technical program support experience. 3. Two years full-time, wage-earning computer operations experience. 4. Experience in the supervision of employees preferred. 5. Legislative or criminal justice experience preferred. 6. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of local, state, and federal laws and regulations relevant to criminal justice and corrections. 3. Knowledge of agency and departmental organization structure, policies, procedures, rules, and regulations preferred. 4. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in administrative problem-solving techniques. 8. Skill to review technical data and prepare technical reports. 9. Skill in public address. 10. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 11. Skill to plan and coordinate meetings. 12. Skill to train and supervise the work of others. 13. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

RPM Physical Therapy, The Woodlands, TX The ideal candidate is a high-energy individual with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both written and verbal communications. This role requires someone who excels at managing multiple tasks simultaneously, has an understanding of tracking and maintaining client sessions/packages, and is proficient in Google Sheets or similar spreadsheet tools. MUST HAVE A COVER LETTER TO MOVE FORWARD - Include your top 3 skills. About RPM RPM Physical Therapy - The Woodlands offers a unique work environment providing patients with the utmost attention to care and rehabilitation. We are a close-knit, collaborative team passionate about continually improving our skills and expanding our knowledge to better serve our clients. A great company with future visions of changing the physical therapy space and offering a different and more effective way of getting people out of pain! Responsibilities are but not limited to: Field inbound calls and route them to the appropriate internal parties as needed Check clients in and out with a friendly and professional demeanor Managing and tracking client session packages to ensure accuracy and consistency Utilizing Google Sheets to organize client information and administrative tasks Coordinate with clients to reschedule appointments as needed Collecting and addressing client concerns, and ensure follow-up with team members Maintain and enhance client relationships Assist with new client account setups and other administrative processes Ability to multi-task and handle complex issues with clients with care and understanding **This is a full-time position requiring availability from Monday-Friday** About our Clinic: We are a fast-growing manual therapy clinic in The Woodlands, Tx. We are NOT your typical therapy practice, we get the best results for our clients, and we invest in the growth and development of our team through education and mentorship. We are not running from treatment room to treatment room; all sessions are 1 on 1 with a licensed Physical Therapist. We have a full gym at our disposal and trainers to transition our graduated clients to for the continuum of care. We schedule 1 hour with each patient giving us time to do manual therapy, rehab and strength training. We do this because we believe this is the model for true patient-centered care. RPM Physical Therapy is a one on one, orthopedic, manual therapy-based clinic that has been open for 5 years. Our patient population primarily consists of patients 35 + and up with a history of chronic pain, failed surgeries, and those focused on living an active, mobile lifestyle for the rest of their lives. That being said, we treat patients as young as 11 and as old as 92, athletes and non-athletes with a variety of orthopedic related injuries including post-surgical rehabilitation but primarily focused on avoiding surgery. On top of offering physical therapy and mobility services we are a fully equipped personal training gym as well. Once our clients transition out of physical therapy and are in need of routine, challenging, safe exercises we line them up with one of our personal trainers who are overseen by our own Physical Therapists. Your Role: This is an integral role in our facility, you are the first and last person they see. A positive, problem-solving attitude is needed every day. Client interactions, gathering information to help us address their needs and anticipating the needs of clients is something you must excel at today or see as a valuable skill to develop. We are committed to fostering growth in our team members through education, mentorship, and a high-challenge, high-support environment. If you are passionate about learning new skills, working hard, and making an impact, this is a great fit for you!

Job Description Looking for a job where you're more than just a cog in the machine? Want to actually like the people you work with and feel proud of what you do every day? You're in the right place! Complete Health and Wellness in Missouri City, TX is hiring a full-time Personal Trainer - Admin Assistant who's ready to make a positive difference by inspiring others to live healthier, more active lives. We're looking for an active person with a great attitude and a real drive to help. Pay: Depending on experience, you can earn up to $35.00/hour. Schedule: You'll work flexible hours based on business needs. Perks & Benefits: Medical, dental, and vision PTO 401(k) Health benefits Continual training Professional development opportunities Have you been waiting for an opportunity like this to come along? Don't let it pass you by; apply now! YOUR IMPACT Workdays are never boring for our Personal Trainer - Admin Assistant! This dynamic role blends personal training with basic administrative and support responsibilities, making you an integral part of our success and patient well-being! You can expect to: Provide professional personal training support during all kinds of physical activities (stretching, working out, swimming, yoga, etc.) Motivate patients and provide helpful feedback regarding the appropriate form and techniques Assist with general administrative tasks such as answering phone calls, responding to emails, and updating spreadsheets Help with additional responsibilities as needed, including shopping, making smoothies, and providing general wellness tips WHAT YOU BRING TO THE TABLE If you're interested in becoming our Personal Trainer - Admin Assistant, you'll need: Proven experience with personal training, fitness coaching, or structured exercise class assistance (weights, cardio, swimming, yoga, etc.) Basic administrative experience, including calendar management, simple bookkeeping, and spreadsheet maintenance Ability to prepare healthy snacks, smoothies, and basic meals Ability to assist with other tasks as needed, including shopping, scheduling, and running errands Passion for health and wellness and a desire to help others build healthy habits Proficiency with Google and Microsoft applications, particularly Excel Organizational skills and time management abilities WHY YOU'LL LOVE IT HERE We provide integrative medical care through a personalized, whole-person approach by stressing the importance of nutrition, physical activity, mind-body connection, and the environment. From sports medicine services to thyroid imbalance treatments, we do it all! Overall, our mission is to provide state-of-the-art and cutting-edge medicine that is centered around good health and wellness. We focus on every aspect of a patient's healthcare and understand that it is important to treat the entire person! Led by an experienced primary provider, our team is professional and highly trained! We take care of our employees as much as they take care of our patients. For our amazing staff, we offer a generous benefits package, rewarding work, a supportive environment, and opportunities for growth and advancement! Our initial application is short and easy. Apply today and make your mark as our Personal Trainer - Admin Assistant! Job Posted by ApplicantPro

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world. HOUSTON NORTH TX CMH2_171438 At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We're looking for people who are determined to make life better for people around the world. The Territory Manager will be accountable for account-based selling to health care providers (HCPs) who prescribe and influence the treatment for the disease states represented in the Lilly portfolio. This includes customers in multiple HCP specialties, as well as representatives in key hospital accounts. They will be viewed as a credible expert and resource supporting all medicines and appropriate brand patients. The Territory Manager will be accountable for driving results by embracing Lilly's suite of models: Lilly Selling Model, Lilly Competency Model and Account Management Model to meet the needs of customers through strong execution. Territory Managers will drive consistent ways of working within the Regional Healthcare Market. They will build relationships with key customers to drive utilization and adoption of our medicines for the right patients. Specific responsibilities include the following: BUSINESS OWNERSHIP Promotes the full portfolio of priority products with multiple HCP specialties. Understands the marketplace within the territory; evaluates and tailors the territory strategy to grow and own business outcomes. Navigates the ever-changing healthcare environment and payer landscape to increase understanding of accounts and be able to impact key stakeholders to become trusted partners. Utilizes appropriate business insight tools, data, and analytics to identify trends, priorities, opportunities, and potential obstacles. Implements and adopts new technologies, including the integration of AI company-approved tools and other analytical capabilities to streamline customer interactions. Identifies and advocates for new opportunities to enhance the customer experience. Models a growth mindset to create positive experiences. SELLING SKILLS / CUSTOMER EXPERIENCE Embraces and uses the company's selling, competency and account management models to elevate performance and drive results. Demonstrates high learning agility to understand disease state, marketplace, clinical trials, and product label. Promotes the BU portfolio by planning for and engaging in patient-centered dialogues with customers. EXECUTION / RESULTS Promotes across BU-portfolio and across HCP specialties, driving consistent ways of working within the Regional Health Care Market to meet customers' needs. Appropriately, fully utilizes the Virtual Medical Hub. Achieves targeted sales and execution metrics while adhering to company policies and procedures. Owns the customer relationship for product promotion, on-label medical questions, and general market access. Holds self-accountable for results and performance across all accounts, from individual HCPs to large health systems. Builds and maintains relationships with both internal and external partners to foster trust and create collaborative success. BASIC QUALIFICATIONS Bachelor's degree. Professional certification or license required to perform this position if required by a specific state. Valid driver's license and acceptable driving record. Legally authorized to be employed in the United States. ADDITIONAL SKILLS / PREFERENCES · Demonstrated business ownership skills, selling/customer experience skills, and execution/results. · Account based selling experience. Ability to identify and engage staff members in accounts. · Strong learning agility, self-motivated, team focused, and emotionally intelligent.· Bilingual skills as aligned with territory and customer needs.· Residence within 30 miles of the territory boundary. Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (******************************************************** for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response. Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status. Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women's Initiative for Leading at Lilly (WILL), en Able (for people with disabilities). Learn more about all of our groups. Actual compensation will depend on a candidate's education, experience, skills, and geographic location. The anticipated wage for this position is $63,000 - $151,800 Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly's compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees. #WeAreLilly

Benefits: Dental insurance Flexible schedule Free food & snacks Health insurance Opportunity for advancement Paid time off Training & development Vision insurance Executive Admin Assistant Location: Houston, TX Job Type: Part-Time to Full-Time Potential Pay Rate: $14-$16. Job Overview: BE Staffing Solutions is seeking a professional and highly organized Admin/Executive Assistant to join our team. This role is a front-facing position, requiring excellent communication skills, the ability to multitask, and confidence in handling various administrative duties. The ideal candidate will have experience managing office operations, assisting team members, and maintaining a welcoming and professional environment for candidates and clients. This is also an excellent opportunity for someone looking to step into the staffing industry at an entry level and gain hands-on experience from top recruiters. Key Responsibilities: Front Desk Management: Greet candidates, check them in, and ensure a professional and friendly first impression. Phone Communication: Make follow-up calls, handle tough conversations, de-escalate situations professionally, and maintain a courteous tone. Email Correspondence: Send and respond to emails using proper email etiquette, ensuring clear and professional communication. Office Administration: Utilize Microsoft Office (Word, Excel, Outlook) for documentation, scheduling, and reporting. Team Support: Assist in managing and supporting a team of 5-10 members, ensuring smooth day-today operations. Task Execution: Take direction well and execute tasks efficiently with minimal supervision. Problem-Solving: Handle challenging situations with confidence, professionalism, and courage. Industry Exposure: Gain valuable experience in a recruitment firm/staffing agency, learning directly from top recruiters. Qualifications: Experience: 3-4 years as an administrative assistant or executive assistant in an office setting. Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Communication: Strong verbal and written communication skills, including phone and email etiquette. Customer Service: Ability to manage and de-escalate challenging situations with professionalism. Organizational Skills: Ability to multitask, prioritize, and maintain attention to detail. Professionalism: Confident, adaptable, and capable of handling high-pressure situations. Schedule & Compensation: Part-time to full-time potential based on performance and business needs. Competitive pay based on experience. If you are proactive, organized, and confident professional looking to grow with a dynamic staffing agency, we'd love to hear from you! Compensation: $14.00 - $16.00 per hour BE Staffing Solutions, is a top provider of outsourcing, staffing, consulting, and workforce solutions. Our certified team of experienced staffing professionals uphold a strict code of ethics in the practice of employment law. We maintain an environment and structure that encourages productivity and respect for customers and fellow employees.

We're seeking an experienced Administrative Office Support Associate to keep operations humming while delivering standout customer service and sales support. You'll be the first friendly voice on the phone, the steady hand behind order processing, and a go-to partner for Account Executives and customers alike. What You'll Do Frontline Support: Answer and triage incoming calls; take/deliver messages with accuracy and urgency. Customer Service: Respond to inquiries, provide order status updates, resolve basic issues, and ensure a smooth, positive client experience end-to-end. Sales Support: Assist Account Executives with presentations, quotes, order tracking, delivery coordination, and post-sale follow-ups. Quoting & Sourcing: Source products (apparel/promotional items), prepare competitive quotes, and create customer profiles. Documentation & Processing: Prepare/process invoices and estimates; maintain databases, files, and email inboxes. Fulfillment: Package and ship customer/company materials; verify contents and shipping details. Systems & Tools: Use MS Excel and other applications/CRM databases for reporting, data entry, and workflow tracking. Continuous Improvement: Identify process gaps and propose practical solutions that improve speed, accuracy, and customer satisfaction. Qualifications High school diploma or GED required. Proficient with Microsoft Office (especially Excel); comfortable learning CRM/databases. Strong attention to detail; organized and reliable. Creative problem-solver with a can-do attitude. Excellent written and verbal communicator; confident on the phone and over email. Proven ability to multitask and manage time in a self-paced environment. Outgoing, dynamic personality with a service mindset and teamwork approach. Preferred Recent promotional products/apparel industry experience. Experience in a sales-driven environment (inside sales, customer success, or admin sales support). Familiarity with CRMs (e.g., HubSpot, Zoho) and quoting/ordering platforms. Nice to Have (Customer Service & Sales) Experience in upselling/cross-selling complementary products. Comfort with KPIs (quote turnaround time, order accuracy, customer satisfaction). Presentation support skills (slide prep, product one-pagers, sample kits).

The Ocean Corporation, a nationally recognized leader in Commercial Diving and Nondestructive Testing training, is seeking a professional and dependable Administrative Assistant to manage front desk operations and support day-to-day administrative functions across departments. Key Responsibilities: Greet and assist students, staff, and visitors with a polished, professional demeanor as the first point of contact. Remain attentive and engaged during customer interactions, refraining from unrelated tasks. Route incoming calls and guests promptly to the correct departments and provide alternatives when necessary. Maintain a clean and professional reception area; take breaks and meals away from the front desk. Ensure consistent lobby coverage, especially during peak periods such as orientation and graduation. Manage mail and deliveries. Maintain visitor, parking, and tour logs promptly and accurately. Perform data entry and document handling with attention to detail. Provide cross-departmental administrative support, maintaining a collaborative, team-first mindset. Adapt to shifting priorities and assist with recurring tasks and special projects as directed. Qualifications & Competencies: Demonstrated reliability and punctuality in a professional setting. Commitment to upholding organizational values through integrity and professionalism. 1-3 years of relevant experience in administrative support, reception, or office operations (or equivalent transferable experience). Proficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn new systems and tools. Strong organizational skills with proven attention to detail and effective time management. Excellent verbal and written communication skills tailored to a professional environment; customer service-oriented approach to internal and external interactions. Effective collaborator who can build respectful, cross-functional relationships across all levels of the organization. Additional Information: Position Type: Full-time or Part-time Work Schedule: Monday-Friday; flexible hours depending on department needs. Some early mornings or late afternoons may be required during peak times (e.g., orientation or graduation weeks). Compensation: Hourly; commensurate with experience Benefits: Full-time employees are eligible for a competitive benefits package including comprehensive health, PTO, 401k match, and professional development. Ready to join a team that values professionalism, teamwork, and impact? Apply today and become a key part of The Ocean Corporation's respected legacy. Submit your resume for immediate consideration.

Job Description Real Estate Legal Administrative Assistant FLSA Status: Non-Exempt Department: Real Estate Reports To: Office Administrator Jackson Walker, the largest law firm in Texas, has an exciting full-time employment opportunity for a Real Estate Legal Administrative Assistant in our Houston office. This position supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys in our Real Estate Practice Group. The Real Estate Legal Administrative Assistant will be performing complex and specialized secretarial and clerical tasks while working collaboratively with others in a team-oriented environment. This position supports a set of attorneys as a primary assignment and also provides back-up secretarial assistance to others as assigned. ESSENTIAL DUTIES & RESPONSIBILITIES: Specific duties of this position include, but are not limited to: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e., regular mail, certified mail, or overnight mail. Assists in drafting, managing, and organizing various documents related to real estate transactions, including escrow instructions, title and survey review, entity formations, UCC searches, local transfer requirements, and due diligence. Drafts closing documents including, but not limited to, basic agreements and third-party consents; compiles information and prepares schedules and exhibits to agreements. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Participates in the timely review and submission of prebills and/or client bills. Possesses strong clerical skills including typing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm's systems and databases. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares legal documents). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings. Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Regularly and consistently updates client files and notebooks. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. QUALIFICATIONS: Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Real Estate Department. Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Education: Bachelor's degree from an accredited college or university preferred; high school diploma or GED required. Years of Experience: 5+ years' prior experience in a law firm or professional services office preferred, with 3 to 5 years' experience providing legal administrative support to Real Estate attorneys required. Working Conditions: Normal office environment with little exposure to excessive noise and temperature. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************

Performs complex professional assistance work for an agency executive. Work involves providing a wide variety of high-level administrative support including managing the day-to-day activities of an executive; and supervising the work of others. Works under general supervision with moderate latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides administrative and technical assistance to the Director of the Information Technology Division; and provides technical guidance and advice on human resources matters to program management and staff. B. Assists in planning and preparing reports, correspondence, forms, and other documents; and reviews administrative practices and programs and assists in formulating policies to improve services provided by the division. C. Coordinates work with departments, divisions, other agencies, organizations, and the public; interprets and responds to requests for information; and maintains records and filing systems. D. Plans and schedules meetings and conferences and prepares agendas; and makes travel arrangements and prepares related documentation. E. Supervises the work of technical and administrative support staff. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Business Administration, Criminal Justice, or a related field preferred. Each six months of experience as described below in excess of the required one year may be substituted for fifteen semester hours from an accredited college or university. 2. One year full-time, wage-earning secretarial, administrative support, or technical program support experience. 3. Computer operations experience preferred. 4. Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred. 5. Governmental agency experience preferred. 6. Human resources experience preferred. 7. Experience in the supervision of employees preferred. B. Knowledge and Skills 1. Knowledge of office practices and procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of applicable state and federal laws, rules, regulations, and statutes. 4. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 5. Skill to communicate ideas and instructions clearly and concisely. 6. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 7. Skill to interpret and apply rules, regulations, policies, and procedures. 8. Skill in administrative problem-solving techniques. 9. Skill to develop and evaluate administrative policies and procedures. 10. Skill to review technical data and prepare technical reports. 11. Skill to prepare and maintain accurate records, files, and reports. 12. Skill to plan and coordinate meetings. 13. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 14. Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. 15. Skill to train and supervise employees. 16. Skill to type 45 words per minute (with no more than 10 errors) preferred. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.