Manager's assistant/administrative assistant jobs in Toms River, NJ - 90 jobs

We're seeking a highly organized, detail driven Administrative & Communications Assistant to support the day-to-day operations and internal communications of The Women's Centers' Public Affairs team. This full-time role is ideal for someone who thrives in a mission driven environment, brings strong writing and editing skills, and has experience working within reproductive justice and/or broader social justice movements.

Job Description Date 05/2018 Title Assistant, Supervisor Department Packaging Reports to Supervisor, Packaging FLSA (Exempt or Non-Exempt Non-Exempt Role Overview The Assistant Supervisor position is responsible to assist with planning, coordinating, and managing all activities of those employees in the packaging department. Safety, sanitation, housekeeping, GMP standards, problem solving ability as well as good employee relations are considered key elements to success. Areas of Responsibility Ensures that timelines are met by distributing workload in accordance with changing priorities. Ensures operation of equipment by coordinating, preventative maintenance, repairs; and evaluating new equipment and techniques. Responsible for packaging production employees including mechanical support staff. Oversees day to day operation of filling and packaging environment. Coordinate activities and assist in setting priorities of mechanics and warehouse materials handlers to keep the production lines running efficiently and consistently. Communicate all packaging activities with the Lead QA inspector to proper QA support is available. Create and issue required packaging paperwork to line leaders and audit it daily for completeness and accuracy. Prepare for the new shift by reviewing all entries to the log, packaging line status and issues. Conduct routine meetings with departmental employee groups to provide guidance and to review problems, new procedures, and customer issues. Works closely with Quality and Planning department to execute production plan. Evaluates/solves production problems by reviewing the area of concern, developing potential solutions, technically evaluating, or testing the solutions, and preparing recommendations for management. Maintain a work environment which fosters teamwork and supports the company's efforts to continuously improve processes. Assist the Supervisor to prepare production reports and variance explanations, and accurately complies and files, inventories, and order production supplies. Quality Participate in any investigation for a deviation involving a batch record. Maintain proper gowning and hygiene to ensure integrity of the product as per cGMP's and company policies. Follow batch records, SOP's, and cGMP guidelines to ensure product specifications and tolerances are met. Ensures full compliance with Company policies, procedures, GMP's, Ethical Business Practice, and SOP's at all times. Ensures documentation such as operation logs, batch records, etc. are fully completed, signed and in compliance with company standards and regulatory requirements. Assist the Supervisor to complete necessary Activity Reports for management. Ensure products are staged for counting and inspection. Ensure products are stored properly to conserve space and comply with safety procedures. People Foster a collaborative environment in which diverse backgrounds are respected and valued. Establish and maintain effective relationships with your peers, team, and senior managers in order to communicate effectively. Provides clear direction & expectations for direct reports and assures that tasks & responsibilities are clear. Sets goals and objectives in alignment with the organization for self and direct reports: Creates action plans, sets milestones, and delivers progress reports and developmental plans for team members. Develop employees that contribute to the daily success of the line and can be successful in the supervisor's absence. Maintains open lines of communication with employees, peers, and management. Assumes responsibility for the efficient, timely, and accurate completion of warehouse functions Learns and understands specific manufacturing operations sufficiently and is able to provide support in other areas as needed. Evaluates performance of employees and creating corrective action plans where appropriate. Assists with personnel decisions including hiring, terminations, attendance management, wage decisions, transfers, and promotions. Interpret and explain the policies of the USPL Handbook so employees can understand the application of each policy as well as management's purpose for each policy. Apply all company policies fairly and consistently across departments and develop a relationship of trust and transparency with their employees. Identify strengths and weaknesses of all associates on their team to ensure optimal performance; knows which employees they can assign additional tasks to, and which need closer scrutiny. Works extended hours and occasional weekend overtime. Other duties as assigned. Other Responsibilities Including Safety: Responsible for ensuring each employee works in a safe and responsible manner in order to create an injury-free and incident-free workplace. Complies with all job-related safety and other training requirements. Keeps management informed of area activities and of any significant problems. Responsible for maintenance of warehouse equipment, providing both preventive maintenance programs and communicating all necessary repairs to Director of Facilities. Responsible for warehouse safety programs in order to provide a safe and clean workplace for employees and within the regulations of all OSHA local and state regulations. Ensure all associates are trained and following all standard operating procedures. Requirements Education & Qualification: BA degree and/or 2+ years Line Leader experience Minimum of one (1) years work experience in nutritionals, supplements, food or pharmaceutical manufacturing industries is preferred. Certifications, Licenses, Credentials: N/A Skills & Ability Demonstrates ability to work in a team and assist others. Bi-Lingual in Spanish or Hindi is a plus. Able to follow written instructions precisely and perform basic math calculations as required. Understands and is knowledgeable of cGMP, OSHA standards etc. Mechanically inclined to understand inner workings of equipment. Demonstrates the ability to read and write basic English in order to be able to understand the industry regulated instruction sheets. Physical Requirements (lifting, etc.): Ability to lift up to 50 lbs.; occasionally lift and move up to 75 pounds. Must stand and walk on production floor a minimum of 6 hours per shift. Uses hands to finger, handle, feel, or operate objects or controls, lifting to waist height and/or above shoulder height, frequent bending from waist, or squatting, walking short distances. Occasionally works from a rolling ladder or step stool. Must be able wear all PPE including lab coat, face mask, booties, gloves, safety glasses/goggles and respirators. Work Environment (Office, Warehouse, temperature extremes, etc.): Work is regularly performed inside a manufacturing environment where temperatures can be moderate, exposure to dust, odors, noise and fumes. The noise level is usually moderate. Employee can be exposed daily to chemicals and cleaning agents. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship. USPL is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable local, state, or federal law. Benefits And Compensation: Our benefits are designed to help you move forward in your career, and in areas of your life outside of USPL. From health and wellness benefit options including: medical, dental, vision, short and long term disability, basic life insurance, supplemental life insurance, AD&D insurance. We also offer a matched 401(k) savings plan. Employees have the opportunity to receive compensation in the form of premium pay such as overtime, shift differential, holiday pay, sick time, etc. Newly hired employees receive up to 10 days of vacation the first year, which grows to 12 days starting the second year of employment. 2nd shift - 3:30 pm to !2:00 am

If you're exploring new career opportunities or seeking a dynamic and supportive work environment, consider Mercer County Community College (MCCC). As a publicly supported institution committed to open access and student success, MCCC strives to attract, retain, and support a highly skilled and collaborative workforce-our most valuable asset. At Mercer, campus culture and belonging are celebrated, and our sense of community is deeply rooted in both our mission and daily practices. With two distinct campuses-the James Kerney Campus in the heart of Trenton and our expansive 292-acre West Windsor Campus just six miles away-MCCC offers the benefits of a robust institution with the close-knit feel of a true community. In addition to meaningful work and a supportive culture, employees enjoy a comprehensive benefits package that includes credit course tuition waivers for themselves, their spouses, and dependents-making higher education more accessible for the whole family. With 69-degree programs and 35 credit certificate options, there are countless ways to grow with us-both personally and professionally. JOB DUTIES The Executive Assistant provides high-level administrative and operational support to the Vice President for College Advancement, Marketing & Communications. This position serves as a central point of contact for internal and external stakeholders and acts as the primary liaison to the Mercer County Community College (MCCC) Foundation Board of Directors. The role requires exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list of tasks is illustrative ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Support for the Vice President of College Advancement, Marketing & Communications * Serve as a primary point of contact between the Vice President and internal/external stakeholders, ensuring clear communication and effective follow-through. * Screen and prioritize incoming emails, calls, and requests, responding or redirecting as appropriate. * Manage and maintain a complex and dynamic calendar, including scheduling meetings, vendor appointments, donor visits, events, internal briefings, and travel arrangements. * Handle confidential and sensitive information with the utmost discretion; organize and maintain secure files, records, and databases. * Prepare briefing materials, presentations, and reports for internal and external meetings. * Coordinate logistics for meetings and events, including room reservations, AV setup, catering, and preparation of materials. * Prepare and process expense reports, travel reimbursements, and other financial documentation. * Produce, edit, and proofread call reports, correspondence, and letters; process finalized materials for distribution and archiving in Outlook and OneDrive. * Assist with donor stewardship activities, including acknowledgments, thank-you letters, event coordination, and special communications. * Schedule and facilitate meetings in person and virtually (e.g., Zoom, Microsoft Teams). * Coordinate staff participation and ticket registration for community events and programs. * Represent the Office of Advancement, Marketing & Communications in a professional, customer-focused, and service-oriented manner. Foundation Board Relations Support * Liaison and point of contact for Foundation Board members, managing communications, inquiries, and requests professionally and promptly. * Plan and execute all aspects of Foundation Board and committee meetings, including scheduling, logistics, room booking, AV setup, catering, preparation of agendas, and compilation/distribution of meeting packets. * Record, finalize, and distribute accurate meeting minutes to ensure timely documentation of board discussions and decisions. * Provide administrative support to Board officers and committee chairs, including scheduling conference calls and coordinating follow-ups. * Maintain accurate Board records, including member contact lists, attendance, governance documentation, and reports. * Support onboarding and orientation processes for new Board members. * Coordinate campus tours, special visits, and events for Foundation Board members. * Maintain the Foundation Board repository, ensuring all documents, reports, and bios are current and accessible. * Manage electronic voting processes for Foundation Board actions. * Perform other related duties as assigned. SUPERVISORY RESPONSIBILITIES * None BENEFITS ************************************************ WORKING CONDITIONS Please note that assigned tasks and responsibilities span both campuses for all MCCC positions. This position may require a flexible work schedule, including evenings and weekends. ADA AND OTHER REQUIREMENTS Positions in this class typically require: ability to use a key board, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.KNOWLEDGE, SKILLS & ABILITIES * Demonstrated experience supporting senior executives, volunteers, and board members. * Proven ability to manage confidential and sensitive information with discretion and professionalism. * Excellent organizational and time-management skills; able to prioritize and manage multiple tasks and deadlines effectively. * Strong written and verbal communication skills, with meticulous attention to detail. * Proficiency with Microsoft Office Suite, Outlook, Zoom, Microsoft Teams, and other web-based scheduling and meeting platforms. * Ability to establish and maintain positive, collaborative relationships with diverse internal and external stakeholders. * Demonstrated ability to differentiate between staff and board roles and to navigate complex governance environments effectively. * Strong problem-solving and analytical abilities with a proactive approach to task completion. REQUIRED QUALIFICATIONS * Associate's Degree from an accredited educational institution. * Experience as an executive assistant and/or project manager. * Strong analytical, organizational, and problem-solving skills. * Experience working in a fast-paced, deadline-driven environment. * Proficiency with Microsoft Office Suite and virtual collaboration tools. * Bachelor's Degree in a related field from an accredited educational institution. * Three (3) to five (5) years of experience as an executive assistant and/or project manager. * Demonstrated experience supporting or managing boards of directors, including governance documentation, policies, and procedures. * Experience supporting fundraising, donor relations, or advancement activities. * Prior experience in higher education, nonprofit, or similar organizational settings. The successful candidate should demonstrate the following competencies: Adaptability: Maintaining effectiveness when experiencing major changes in work tasks or the work environment; adjusting effectively to work within new work structures, processes, requirements, or cultures. Building Trust: Interacting with others in a way that gives them confidence in one's intentions and those of the organization. Customer Focus: Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships. Decision Making: Identifying and understanding issues, problems, and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints, and probable consequences. Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches. Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message. Contributing to Team Success: Actively participating as a member of a team to move the team toward the completion of goals. Culture and Belonging: Working with situations involving different cultures/languages and responding to the ambiguity of unexpected/unfamiliar approaches.

**Executive Assistant & Project Coordinator** **Princeton, NJ** We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. **Your key responsibilities** + Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support + Provide analytical support to projects and/or other business related matters + Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. + Participate in planning and preparation activities associated with meetings, presentations, and conferences. + Prepare reports to support recommendations and projects. + Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. **We bring** + Sustainability is much more than a claim and is core to our strategy and purpose; + A flexible work environment that empowers people to take accountability for their work and own the outcome; + Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; + A firm belief that working together with our customers is the key to achieving great things; + An eagerness to be one team and learn from each other to bring progress to life and create a better future + We offer competitive pay, career growth opportunities, and outstanding benefit programs **You bring** + Bachelor's degree or above is preferred. + 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. + Strong computer skills in Word, Excel, PowerPoint and all other relevant software. + Analytical skill will be adding value to the role. + This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. + Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. + High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. **About dsm-firmenich** At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. **Inclusion, belonging and equal opportunity statement** At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. **Agency statement** We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

CONCORD ENGINEERING GROUP, INC. has a great opportunity to join our growing team as a Senior Administrative Assistant for our Corporate headquarters in Voorhees, NJ. Concord is a full-service MEP engineering, commissioning, construction management and energy consulting firm with offices in Philadelphia, Voorhees, Princeton, New York and Atlantic City. If you are looking for a fast-paced environment, have a passion for organization, and looking for the chance to learn and grow with a Company, this is the perfect opportunity for you. POSITION SUMMARY The Administrative Professional will take the lead role in performing administrative tasks for office staff while coordinating activities within the engineering department. Interacts with the clients and staff to assist in the execution of objectives in a timely and efficient manner. RESPONSIBLITIES Implement and maintain construction administration project controls, including shop drawings, RFI logs, etc. Prepare AIA contracts and proposal letters Assist with specifications editing and formatting Prepare transmittals Assist in technical, administrative tasks such as data entry, logging shop drawings and requests for information etc. Prepare and submit department billing review reports, invoicing, and expenses per accounting requirements Create, format, prepare and proof-read documents for reports and other department documents Assist in day-to-day activities, including coordinating and managing meetings, department schedules, vacation schedules, travel arrangements, and other general office duties. Provide project scheduling support Provide administrative and clerical support as directed All other duties as assigned EDUCATION AND EXPERIENCE Associate's degree (preferred) 5 to 7 years administrative experience, with experience in AEC (architect, construction or engineering) strongly preferred Expertise in Microsoft Office, PowerPoint, Excel and Word Strong organizational skills Technical writing skills Ability to work in fast-paced environment, multi-task and meet multiple deadlines BENEFITS Competitive base salary and bonus potential Medical, dental, life, and short/long-term disability insurance Generous 401(k) match Generous vacation Generous Paid Time Off (PTO) Paid company holidays Summer hours half day Fridays Flexible hours Employee development and growth opportunities

Executive Assistant & Project Coordinator Princeton, NJ We currently have an immediate opportunity for an Executive Assistant & Project Coordinator to support the Global Perfumery & Beauty (P&B) Supply Chain team, including the Head of Global Operations located in our North American affiliate in Princeton, NJ. Your key responsibilities * Support the P&B Supply Chain/Ops Team above in all engagement work including: Project Coordination of tactical and strategic initiatives, and administrative support * Provide analytical support to projects and/or other business related matters * Manage all administrative activities for the Head of Global Supply Chain including: Calendar, Travel, Expenses, meeting scheduling and organization. * Participate in planning and preparation activities associated with meetings, presentations, and conferences. * Prepare reports to support recommendations and projects. * Directly manage purchase orders, invoices, monthly expense report tracking and filing, etc. We bring * Sustainability is much more than a claim and is core to our strategy and purpose; * A flexible work environment that empowers people to take accountability for their work and own the outcome; * Barrier-free communities within our organization where every employee is equally valued and respected - regardless of their background, beliefs, or identity; * A firm belief that working together with our customers is the key to achieving great things; * An eagerness to be one team and learn from each other to bring progress to life and create a better future * We offer competitive pay, career growth opportunities, and outstanding benefit programs You bring * Bachelor's degree or above is preferred. * 3+ years of experience working as a project coordinator or applicable experience in a corporate business environment is preferred. * Strong computer skills in Word, Excel, PowerPoint and all other relevant software. * Analytical skill will be adding value to the role. * This individual will need to be extremely organized and efficient, with the ability to manage administrative work in a fast-paced environment and prioritize competing deadlines but also enjoys more challenging project work. * Strong willingness to take on new responsibilities and projects with a growth mindset and a champion of dsm-firmenich's Fundamentals and Winning Behaviors. * High understanding and commitment to handle matters with utmost confidence and keen sense of poise, tact and diplomacy. The salary or hourly wage scale provided reflects the pay range dsm-firmenich expects to pay the successful candidate for the position. Individual pay offered will be based on the applicant's job-related skills, experience, relevant education, or training, and primary work location. Salary $73,900 - $90,000. In addition to base salary, we also offer a comprehensive total rewards package, inclusive of annual incentive pay, a retirement savings plan, health care coverage, paid time off, recognition programs and a broad range of other benefits. All benefits and incentives are subject to eligibility requirements. About dsm-firmenich At dsm-firmenich, we don't just meet expectations - we go beyond them. Join our global team powered by science, creativity, and a shared purpose: to bring progress to life. From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions - every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere. And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future. Because real progress only happens when we go beyond, together. Inclusion, belonging and equal opportunity statement At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work - and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong. We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve. We welcome candidates from all backgrounds - no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you. And if you have a disability or need any support through the application process, we're here to help - just let us know what you need, and we'll do everything we can to make it work. Agency statement We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.

If you are looking for a company that offers a competitive salary, a comprehensive benefit package, and an opportunity to enhance your personal professional development, then this might be the perfect place for you. This position provides essential administrative functions including calendaring, meeting support, managing executive correspondence, coordinating domestic and international travel, and managing other responsibilities of moderate complexity that require significant latitude of independent judgment and discretion on a routine basis. Provides support to CEO, CFO, and President of Operations for North America, as well as other executive committee members. Confidentiality and discretion are critical. The candidate must be extremely professional, be comfortable operating with limited supervision, and possess great communication skills. Due to the visibility of the position, the candidate needs to work well with all levels of company staff. Job Description Act as first point of contact for the supported executives. Manage excutives' calendars in Outlook, coordinate and schedule appointments and meetings. Manage decision making on scheduling of appointments. Assist executives in staying on schedule throughout day. Produce presentations with PowerPoint and Excel as directed by the executives. Draft basic correspondence and documents in Word; proof work. Coordinate, prepare, and maintain documents, including financial documents, related to Company business at the executive level. Utilize professional phone etiquette, accurate and detailed message taking techniques, timely routing of all messages Conserve executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications. Prepare and set-up for executive committee meetings, board meetings, earnings calls and audit committee meetings, which includes preparing board books, presentations, etc. Prepare agendas, make copies, set up rooms, order/pick up/layout refreshments, etc. Book air/lodging/transportation, create and maintain itineraries for designated individuals, process timely and accurate expense reports. Prepare requisitions and purchase orders, and release/process invoices for payment. Ensures at all times that the department is orderly, office supplies are stocked and departmental mail is distributed. Prepare meeting agendas, transcribe meeting minutes, and maintain action register(s). Administer Executive Committee collaboration tools (currently Wrike), distribution lists, and facilitate the effective collaboration of a geographically distributed executive team that travels extensively. Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making. Analyze non-routine administrative details of moderate complexity, and exercise independent judgment and initiative to determine the approach or action to take to solve practical problems and deal with a variety of variables in situations where ambiguity exists with limited standardization. Interpret requests, take appropriate action, evaluate level of information, and decide when the executives should be notified. In the executives' absence, direct and ensure that requests for action or information are relayed to appropriate staff members. Assist other executive and administrative personnel as needed. Perform other duties as assigned. Qualifications Experience successfully supporting executives in a global, matrix environment. Strong PC skills to include Microsoft applications (Outlook, Excel, PowerPoint and Word). Executive Assistant experience in a Finance environment is strongly preferred. Ability to effectively communicate and interact with senior executives. Possess an advanced knowledge of Excel and it functions, PowerPoint, and Word. Expert in the use of technology including other Microsoft Office products and video conferencing Able to work independently and manage multiple projects and activities simultaneously. Able to work under pressure with deadlines. High School Diploma or equivalency required. Associate degree from a two-year college or technical school preferred. A minimum of 7 years' executive administrative experience or relevant experience. Some work outside normal hours may be required given international operations. Additional Information All your information will be kept confidential according to EEO guidelines.

Established in 1991, Collabera has been a leader in IT staffing for over 22 years and is one of the largest diversity IT staffing firms in the industry. As a half a billion dollar IT company, with more than 9,000 professionals across 30+ offices, Collabera offers comprehensive, cost-effective IT staffing & IT Services. We provide services to Fortune 500 and mid-size companies to meet their talent needs with high quality IT resources through Staff Augmentation, Global Talent Management, Value Added Services through CLASS (Competency Leveraged Advanced Staffing & Solutions) Permanent Placement Services and Vendor Management Programs. Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance. Job Description Contract Duration: 11 Months Pay Rate: $19/hr Will be responsible for providing high-level, administrative support to busy senior level executive in the company: Including, but not limited to, managing their schedule, meetings and travel. This position requires that you are highly organized, can juggle many tasks at once, are not easily overwhelmed, and are comfortable interfacing with all levels of internal management and staff as well as outside clients, vendors and candidates in a fast paced environment. The Executive Assistant maintains and protects highly confidential corporate information, is the first point of contact in person and on calls for executives from internal departments and external clients, and works independently with minimal supervision or direction. Responsibilities include: • Extremely heavy calendar management; coordinating and scheduling internal and external meetings • Extensive scheduling of international and domestic travel • Comprehensive phone coverage and expense processing • Communicating and interacting internally with all levels of the group and across business functions, finance, personnel, and technology, as well as externally with clients and their teams • Space Management • Arrange charity events and volunteer • Go to person for Registering Visitors, Contractors and new hires • Tasks around onboarding and offboarding resources • Arrange catering and logistics for large meetings and town-halls • Provide general support and many other task for entire department Qualifications Requirements: 5+ years Investment Banking or financial services support experience Executive-level support Strong attention to detail, follow-up and excellent organizational skills. Ability to treat sensitive/confidential information with appropriate discretion. Strong sense of urgency, adaptability, flexibility and resourcefulness. The ability to function professionally under pressure, while managing multiple concurrent projects and deadlines. Must possess personal tact, discretion and good judgment. Excellent interpersonal, written and verbal communication skills. Bachelor's degree preferred. Desired: Knowledge with the following systems: Telepresence Corporate Travel Services Concur MyHR MyLearning Ariba/eRequest Tech Direct OneFacility Access Management Access Request Management Additional Information If you are interested kindly contact: Laidiza Gumera ************

The Executive Administrative Assistant will be part of a fast-paced, growing organization in our Princeton, NJ office. The incumbent will provide personalized and timely support in daily calendar planning, setting up meetings, and travel arrangements for the Head of Rare Disease and key leaders within the Rare Disease leadership team. This role requires someone who can manage multiple tasks, is a quick learner, has agility to respond to new or changing requests, and who has strong people orientation and collaboration skills. Responsibilities * Provides daily administrative support and assistance, onsite and virtually to the assigned leaders. Tasks may include calendar planning, setting up meetings, arranging travel, preparing expense reports, capturing and distributing agendas, preparing documents and letters, etc. * Performs other office tasks such as maintaining office records, ordering supplies, filing, and receiving/sending out mail. * When required, attends meetings to take notes/record minutes and send out summary of key actions to participants. * Provides timely administrative support to write emails, format documents, prepare presentations, reports, etc. for assigned leaders. * Acts as a point of contact for leaders and prioritizes incoming requests for leaders' time, setting up meetings accordingly. * Screens and directs phone calls and distributes office correspondence as required. * Serves as the backup to the CEO EA * Performs other duties as assigned or requested. Requirements: * Excellent verbal and written communication skills with internal and external customers, leveraging strong interpersonal skills * Able to effectively interact with all levels of management, associates, and the board * Strong organizational skills and attention to detail * Excellent time management skills with a proven ability to meet deadlines * Agile and able to function well in a high-paced and at times stressful environment, managing multiple projects and sometimes competing priorities * Strong problem-solving abilities and ability to work through challenges to deliver results * Collaborative and people-oriented; has a customer service orientation * High integrity, discretion, and confidentiality * Able to work independently with minimal supervision; proactive and self-directed * Strong MS Office skills in Word, PowerPoint, and Excel as well as Concur and ADP Workplace preferred. Ability to learn new or updated software * Extensive knowledge of office administration and clerical procedures * Strong planning and organizational skills * Able to type minimum of 50 words per minute * 5+ years of experience as an administrative assistant, supporting executive-level clients * 1-3 years of experience as an office manager preferred * Experience working in a fast-paced environment, adapting to changing needs and supporting multiple partners * Experience working in a healthcare or pharmaceutical organization is preferred * High school diploma required; Bachelor's degree in Business Administration or related field preferred TRAVEL * Very occasional travel may be required, with advance notice * Role is located at our Princeton office WORKING CONDITIONS * Office environment, with prolonged periods sitting/standing at a desk and working on a computer * Must be able to lift up to 15 pounds at times * Must be able to be on site in our Princeton, NJ office 3-5 days per week The base salary range for this position is $100,000 - $130,000 ; the exact salary depends on various factors such as experience, skills, education, location, competencies and industry-specific knowledge. ANI Pharmaceuticals offers a variety of benefits to eligible employees, including health insurance coverage, life and disability insurance, retirement savings plans, paid leave programs, paid holidays and paid time off. Many of these benefits are subsidized or fully paid for by the company.

APTIM Federal Services is currently seeking an onsite Administrative Assistant to support our project activities at an existing environmental remediation project in Linden, NJ. The Administrative Assistant will provide support to the Site Supervisor, Project Quality Control Manager, and the Project Health and Safety Lead. Tasks will include but not be limited to document control and maintenance, procurement support, equipment tracking, project progress documentation, and general local record keeping. The ideal candidate would have prior experience working in a construction type environment. The successful candidate will possess the ability to communicate clearly and confidently, both written and verbally, to all project team members including client representatives, government regulators, and APTIM colleagues alike. Strong people skills with a collaborative demeanor are a must. This position will be based at a construction site in Linden, NJ that is forecasted to last thru the end of 2026. Key Responsibilities/Accountabilities: The Administrative Assistant position with our team will be responsible for various administrative duties supporting multiple activities at our project site in Linden, NJ. Coordinate and direct office services, such as records maintenance, data entry, and computer spreadsheet generation. File and retrieve project documents, records, and reports. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Works with moderate supervision/ guidance; accountable for individual results and impact on team. Applies basic technical skills and knowledge to complete assigned work. Responds to standard requests from internal or external customers. Solves routine problems by following defined procedures. Manages own time to meet deadlines set by others. Works with others as part of a team Basic Qualifications: High School Diploma required 3+ years of relevant administrative experience Proficiency in Microsoft Office Suite. Strong communication and customer service skills required Previous experience in a construction environment is preferable. Ability to work the project schedule which is 4 days/week, 10 hours/day. ABOUT APTIM APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and natural world, and creating a more inclusive and equitable environment that celebrates the diversity of our communities. We specialize in environmental, resilience, and sustainability and energy solutions, as well as technical and data solutions, program management, and critical infrastructure. For every challenge our clients face, there is an opportunity for APTIM to innovate a fit-for-purpose solution that will raise your organization or community to a new standard of excellence. What you can expect from APTIM: Work that is worthy of your time and talent Respect and flexibility to live a full life at work and at home Dogged determination to deliver for our clients and communities A voice in making our company better Investment into your personal and professional development As of the date of this posting, a good faith estimate of the current pay range for this position is $22.12 - $36.54 Per Hour. Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM. Employee Benefits Aptim Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace ************************************ Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and 10+ carriers to find the right benefits that work for them in their location. Life insurance Short-term and long-term disability insurance 401(k) APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in. The details of the largest plan are found here: APTIM 2025 401(k) Plan Features (makeityoursource.com) APTIM - Helpful Documents APTIM 2025 401(k) Plan Features Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law) Watch our video: About APTIM - In Pursuit of Better

Benefits: 401(k) matching Health insurance Paid time off Apex Long Term Care Pharmacy 2650 US 130, Suite D, Cranbury, NJ 08512 Apex Long Term Care Pharmacy is a closed-door long-term care and specialty behavioral health pharmacy serving IDD group homes, assisted living facilities, detox facilities, addiction treatment facilities, and psychiatric IOP and partial care programs across NJ, NY, and PA. We partner with healthcare organizations to deliver reliable medication management, exceptional communication, and streamlined pharmacy services tailored to high-acuity, vulnerable populations. Position Overview: Apex LTC Pharmacy is seeking a reliable, organized, and proactive Office Manager / Administrative Assistant to support the daily administrative operations of the pharmacy. This individual will serve as a central point for communication, delivery coordination, financial administration, and staff support. The ideal candidate is professional, detail-oriented, and comfortable working in a fast-paced healthcare environment. Key Responsibilities: Administrative & Communication Duties • Answer and route incoming phone calls professionally. • Monitor shared email inboxes and respond promptly. • Serve as a primary administrative point of contact for facilities, drivers, vendors, and internal staff. Delivery & Logistics Coordination • Coordinate bi-daily pharmacy deliveries with drivers. • Maintain accurate delivery schedules, logs, and facility requirements. • Communicate delivery changes, urgent needs, and updated information in real time. Financial, Billing & Invoicing • Manage accounts payable, including receiving, verifying, and paying all company bills on schedule. • Generate client invoices and ensure timely payment collection. • Track outstanding balances and follow up on past-due accounts. • Maintain organized financial and administrative records. Office & Operations Support • Assist pharmacy technicians with administrative or operational tasks as needed. • Maintain inventory of office supplies and ensure a clean, organized workspace. • Support company leadership with day-to-day operational tasks and special projects. • Ensure adherence to internal workflows and compliance standards. Qualifications: • Prior administrative or office management experience required (healthcare/pharmacy experience preferred). • Strong verbal and written communication skills. • Ability to multitask, prioritize, and manage time effectively. • Dependable, detail-oriented, and able to maintain confidentiality. • Comfortable using email platforms, Microsoft Office/Google Workspace, and basic administrative software. • Team-oriented, professional, and dependable. Schedule & Compensation: • Hours: Monday-Friday, 10:00 AM - 6:00 PM • Pay Range: $20-$22 per hour (based on experience) Benefits: • Health insurance • 401(k) with employer match • Paid Time Off (PTO) Compensation: $20.00 - $22.00 per hour We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. At Azend Pharma, we bring together a team of experienced pharmacy consultants with over 50 years of independent pharmacy experience. We combine industry knowledge, innovation, and a personalized approach to deliver results that exceed expectations. We specialize in empowering pharmacies to reach new heights of success through comprehensive pharmacy management consulting services. Our mission is to pioneer a future where every patient receives exceptional care. Through the relentless pursuit of operational excellence, the integration of cutting-edge innovations, and a steadfast commitment to continuous advancement, we aspire to redefine the standard of healthcare excellence worldwide.

Job DescriptionDescription: RK Pharma Inc, a vertically integrated pharmaceutical company headquartered in NJ, is seeking an Administrative Associate to work with our growing Human Resources and Administrative Team as we scale towards commercial manufacturing in the next upcoming months. As a company focused on the development, manufacturing and sale of high quality and affordable generic pharmaceutical products worldwide we are looking for sharp, driven, self-directed individuals to help us grow our mid-stage start-up team. This position is located in East Windsor, NJ and is required to be onsite. Requirements: If this sounds interesting to you, it's probably because up to this point you have: High school diploma or GED required; Associate or Bachelor's degree in Business Administration or a related field preferred. 2-4 years of administrative or clerical experience, preferably in a pharmaceutical, manufacturing, or regulated environment. Strong knowledge of office administration, document control, and recordkeeping practices. Familiarity with cGMP, GDP, and quality documentation standards a plus. Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and experience with ERP or document management systems (e.g., SAP, Intuit Quick Books). Excellent organization, time management, and communication skills. Ability to handle confidential information with integrity and discretion. The main expectations and responsibilities for this position are: Provide administrative and clerical support to departments such as Quality, Production, and HR. Maintain and organize controlled documents, records, and logs in compliance with GMP and company procedures. Prepare correspondence, reports, meeting minutes, and presentations as assigned. Coordinate meetings, schedules, and travel arrangements for management or departmental teams. Support training record management, ensuring timely updates and documentation accuracy. Assist in data entry, filing, and archiving of batch records, validation documents, and regulatory materials. Serve as a liaison between departments to ensure smooth communication and workflow. Monitor and manage office supplies, inventory, and vendor coordination. Support audit and inspection readiness by ensuring proper organization and retrieval of documentation. Contribute to continuous improvement initiatives for administrative processes and efficiency. If this sounds like something that is of interest to you, please don't hesitate to apply to start a conversation. We look forward to getting to know more about you and the skills you can bring to a company like RK Pharma Inc. WE ARE SLATING THESE HIRES FOR START DATES IN APRIL OF 2026 BUT ARE COLLECTING APPLICATIONS NOW, NEXT STEPS WILL BE SENT TO YOU IN EARLY FEBRUARY 2026 ONSITE INTERVIEWS WILL BE SCHEDULED IN MARCH 2026 START DATES IN APRIL 2026 RK Pharma Inc is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

We're seeking a highly organized, detail driven Administrative & Communications Assistant to support the day-to-day operations and internal communications of The Women's Centers' Public Affairs team. This full-time role is ideal for someone who thrives in a mission driven environment, brings strong writing and editing skills, and has experience working within reproductive justice and/or broader social justice movements.

As a Business Assistant, you will play a pivotal role in the smooth and efficient functioning of the dental practice's administrative and business operations. This position involves managing front-office activities, coordinating patient interactions, and supporting the overall success of the dental office through excellent organizational and communication skills. Responsibilities Greet and assist patients in person and over the phone, scheduling appointments, and managing patient inquiries. Ensure a positive patient experience by providing exceptional customer service. Coordinate and manage the dental appointment schedule, optimizing patient flow and ensuring efficient use of dental chair time. Confirm upcoming appointments and follow up on missed appointments. Verify and process dental insurance information for patients. Assist patients in understanding their insurance coverage and financial responsibilities. Process patient payments, including copayments, deductibles, and outstanding balances. Provide accurate financial estimates for treatment plans. Maintain accurate patient records, ensuring completeness and compliance with privacy regulations. Manage and update patient demographic information. Manage the reception area, ensuring cleanliness and a welcoming atmosphere. Oversee the ordering and stocking of office supplies. Serve as a liaison between patients, dental providers, and other team members. Communicate treatment plans, financial information, and post-operative care instructions to patients. Assist with dental billing procedures, including accurate coding and submission of claims. Work collaboratively with the billing department to resolve any billing discrepancies. Collaborate with dental providers, dental assistants, and other staff members to ensure coordinated patient care. Participate in team meetings and contribute to office-wide initiatives. Qualifications High school diploma or equivalent; additional education in healthcare administration or related field is a plus. Previous experience in a dental office is preferred. Proficiency in office software (Microsoft Office, dental practice management software, etc.). Strong organizational and multitasking abilities. Excellent verbal and written communication skills. Ability to communicate effectively with patients and team members. Strong customer service skills with a focus on creating a positive patient experience. Exceptional attention to detail, particularly in managing patient records and financial transactions. Ability to adapt to a fast-paced and dynamic work environment. Ability to work collaboratively. Willingness to take on varied responsibilities to support the success of the dental office. Benefits Paid time off Paid Holidays Medical insurance FSA and HAS Vision Insurance 401k Voluntary Life/AD&D insurance Short term disability Long term disability Accident Insurance Critical Illness Dependent care FSA Commuter Benefits Employee Assistance program Perks and discounts through ADP & Benefits hub Pet insurance

Administrative Associate FT (40 hours/week) - Remote Work Environment Salaried Non-Exempt: $55,000 annually Supports HQSI's Medical Review Services department by performing administrative and other functions related to case intake, conversion, assignment, review and completion. Assists with various aspects of documentation and case management, as well as internal and external customer service. Position will be performed remotely from home with on-site office setting or other locations, as needed. Currently the work environment is remote, but there may be the need in the future, dependent upon work requirements and opportunities, to return to a full-time on-site, in the office, setting. Essential Duties and Responsibilities Medical Review/Independent Review Scan and log incoming paper charts; extract, transfer, and log incoming electronic supplied charts Intake and conversion of submitted cases within the document management system, which includes assessment of required documentation, case type and creation of the appropriate documentation to ensure the case is ready for a review assignment Assignment of cases to Non-Physician Reviewers (NPRs, typically nurses and coders), Physician Reviewers (PRs) and allied healthcare professionals Monitoring timeliness of task due dates Completion of draft final determinations letters Track timely receipt and accurate completion of Conflict of Interest statements from Physician Reviewers (PRs) and allied healthcare professionals Run and evaluate reports as needed for day to day workflow management (e.g. timeliness of tasks, resource availability, case volumes, etc.) Proofread / format final determinations and send to Director-MRS for final review and approval Monitoring of multiple contract mailboxes Assist with credentialing activities as assigned or requested Assist with physician recruitment outreach as needed Knowledge, Experience, Skills and Education: Ability to work productively and communicate effectively in both an onsite office and remote home office setting Standard office skills and abilities as relate to use of telephone, copier, fax machine, etc. and interoffice and out of office communications Microsoft Office, Windows, Internet, E-mail, Database Project & Document Management Software Medical terminology HIPAA/HITECH Compliance and Confidentiality Experience in: Internal and external customer service issues (telephone, email, etc.) Set-up and maintenance of files (hard copy and electronic) Microsoft Office applications and the ability to utilize Word, Excel, Adobe and Outlook as daily office tools Utilizing project and documentation management systems and databases to track deliverables and status of cases Generating clear, accurate, and timely correspondence and summary reports 2-5 years of experience in a healthcare office setting (e.g. health insurance, physician's office, hospital or outpatient setting) Other Knowledge, Skills, Abilities: Calendar and email management Organizational skills Basic writing skills Effective written and verbal communication both internally and externally Ability to interact with internal staff and external contacts in a positive manner Ability to perform multiple tasks and meet established deadlines Diplomacy and tact Educational background: Minimum HS Diploma/GED, some college or vocational training preferred Physical Demands: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Primary functions require sufficient physical ability and mobility to work in an office setting; to sit for prolonged periods of time; to occasionally stand, stoop, bend, kneel, crouch, reach, and twist; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations, as needed, using various modes of private or commercial transportation; and to verbally communicate to exchange information. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Healthcare Quality Strategies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position qualifies for the following Company benefits: Medical/Dental/Vision, FSA and HSA, group life/AD&D, voluntary life/AD&D, 401k For immediate consideration, please apply via the HQSI Careers Page at: ************ > Careers > Current Employment Opportunities EOE: Minorities/Females/Disabled/Veterans Healthcare Quality Strategies, Inc. is Equal Opportunity, Affirmative Action Employer and an Alcohol/Drug Free Workplace Healthcare Quality Strategies, Inc. is an E-Verify Employer

Administrative Associate FT (40 hours/week) - Remote Work Environment Salaried Non-Exempt: $52,000 - 55,000 annually Supports HQSI's Medical Review Services department by performing administrative and other functions related to case intake, conversion, assignment, review and completion. Assists with various aspects of documentation and case management, as well as internal and external customer service. Position will be performed remotely from home with on-site office setting or other locations, as needed. Currently the work environment is remote, but there may be the need in the future, dependent upon work requirements and opportunities, to return to a full-time on-site, in the office, setting. Essential Duties and Responsibilities Medical Review/Independent Review · Scan and log incoming paper charts; extract, transfer, and log incoming electronic supplied charts · Intake and conversion of submitted cases within the document management system, which includes assessment of required documentation, case type and creation of the appropriate documentation to ensure the case is ready for a review assignment · Assignment of cases to Non-Physician Reviewers (NPRs, typically nurses and coders), Physician Reviewers (PRs) and allied healthcare professionals · Monitoring timeliness of task due dates · Completion of draft final determinations letters · Track timely receipt and accurate completion of Conflict of Interest statements from Physician Reviewers (PRs) and allied healthcare professionals · Run and evaluate reports as needed for day to day workflow management (e.g. timeliness of tasks, resource availability, case volumes, etc.) · Proofread / format final determinations and send to Director-MRS for final review and approval · Monitoring of multiple contract mailboxes · Assist with credentialing activities as assigned or requested · Assist with physician recruitment outreach as needed Knowledge, Experience, Skills and Education: · Ability to work productively and communicate effectively in both an onsite office and remote home office setting · Standard office skills and abilities as relate to use of telephone, copier, fax machine, etc. and interoffice and out of office communications · Microsoft Office, Windows, Internet, E-mail, Database Project & Document Management Software · Medical terminology · HIPAA/HITECH Compliance and Confidentiality Experience in: · Internal and external customer service issues (telephone, email, etc.) · Set-up and maintenance of files (hard copy and electronic) · Microsoft Office applications and the ability to utilize Word, Excel, Adobe and Outlook as daily office tools · Utilizing project and documentation management systems and databases to track deliverables and status of cases · Generating clear, accurate, and timely correspondence and summary reports · 2-5 years of experience in a healthcare office setting (e.g. health insurance, physician's office, hospital or outpatient setting) Other Knowledge, Skills, Abilities: · Calendar and email management · Organizational skills · Basic writing skills · Effective written and verbal communication both internally and externally · Ability to interact with internal staff and external contacts in a positive manner · Ability to perform multiple tasks and meet established deadlines · Diplomacy and tact Educational background: · Minimum HS Diploma/GED, some college or vocational training preferred Physical Demands: · The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. · Primary functions require sufficient physical ability and mobility to work in an office setting; · to sit for prolonged periods of time; to occasionally stand, stoop, bend, kneel, crouch, reach, and twist; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations, as needed, using various modes of private or commercial transportation; and to verbally communicate to exchange information. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice. Healthcare Quality Strategies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position qualifies for the following Company benefits: Medical/Dental/Vision, FSA and HSA, group life/AD&D, voluntary life/AD&D, 401k EOE: Minorities/Females/Disabled/Veterans Healthcare Quality Strategies, Inc. is Equal Opportunity, Affirmative Action Employer and an Alcohol/Drug Free Workplace Healthcare Quality Strategies, Inc. is an E-Verify Employer

NB Civils has been established for over 15 years and provides a wide range of civil engineering services throughout Rhondda, Cardiff & Bridgend and the surrounding areas. We offer a high standard of service for both domestic and commercial clients and tailor our services to meet specific requirements. Job Description We are seeking a high-level Executive and Personal Assistant to support one of our clients. This company has a strong international presence, coupled with this Executive's passion for personal international travel, so this person must be excited and willing to support with the coordination of frequent domestic and international travel bookings. This Executive will also appreciate one's flexibility in handling urgent company and personal matters as they arise. Responsibilities: Managing multiple calendars extensively Arranging domestic and international travel Composing emails and other correspondence on behalf of the VP Coordinating company-wide and personal events Tracking all deadlines for the VP Qualifications Bachelor's degree required Previous experience, a year, working in a mid-to-large size company as an EA/PA Must be thick skinned Proficient in MS Office Suite Must be detail-oriented and have strong organizational skills Able to keep a professional demeanor in a fast-paced work space Additional Information An opportunity to make a meaningful difference in the business. You make the difference. You matter. Flexibility and work/life balance Medical / Dental / Vision/ Prescription Drug Coverage 401(k) Retirement Plan with Company match Vacation and Holiday pay

Date 05/2018 Title Assistant, Supervisor Department Packaging Reports to Supervisor, Packaging FLSA (Exempt or Non-Exempt Non-Exempt The Assistant Supervisor position is responsible to assist with planning, coordinating, and managing all activities of those employees in the packaging department. Safety, sanitation, housekeeping, GMP standards, problem solving ability as well as good employee relations are considered key elements to success. Areas of Responsibility Ensures that timelines are met by distributing workload in accordance with changing priorities. Ensures operation of equipment by coordinating, preventative maintenance, repairs; and evaluating new equipment and techniques. Responsible for packaging production employees including mechanical support staff. Oversees day to day operation of filling and packaging environment. Coordinate activities and assist in setting priorities of mechanics and warehouse materials handlers to keep the production lines running efficiently and consistently. Communicate all packaging activities with the Lead QA inspector to proper QA support is available. Create and issue required packaging paperwork to line leaders and audit it daily for completeness and accuracy. Prepare for the new shift by reviewing all entries to the log, packaging line status and issues. Conduct routine meetings with departmental employee groups to provide guidance and to review problems, new procedures, and customer issues. Works closely with Quality and Planning department to execute production plan. Evaluates/solves production problems by reviewing the area of concern, developing potential solutions, technically evaluating, or testing the solutions, and preparing recommendations for management. Maintain a work environment which fosters teamwork and supports the company's efforts to continuously improve processes. Assist the Supervisor to prepare production reports and variance explanations, and accurately complies and files, inventories, and order production supplies. Quality Participate in any investigation for a deviation involving a batch record. Maintain proper gowning and hygiene to ensure integrity of the product as per cGMP's and company policies. Follow batch records, SOP's, and cGMP guidelines to ensure product specifications and tolerances are met. Ensures full compliance with Company policies, procedures, GMP's, Ethical Business Practice, and SOP's at all times. Ensures documentation such as operation logs, batch records, etc. are fully completed, signed and in compliance with company standards and regulatory requirements. Assist the Supervisor to complete necessary Activity Reports for management. Ensure products are staged for counting and inspection. Ensure products are stored properly to conserve space and comply with safety procedures. People Foster a collaborative environment in which diverse backgrounds are respected and valued. Establish and maintain effective relationships with your peers, team, and senior managers in order to communicate effectively. Provides clear direction & expectations for direct reports and assures that tasks & responsibilities are clear. Sets goals and objectives in alignment with the organization for self and direct reports: Creates action plans, sets milestones, and delivers progress reports and developmental plans for team members. Develop employees that contribute to the daily success of the line and can be successful in the supervisor's absence. Maintains open lines of communication with employees, peers, and management. Assumes responsibility for the efficient, timely, and accurate completion of warehouse functions Learns and understands specific manufacturing operations sufficiently and is able to provide support in other areas as needed. Evaluates performance of employees and creating corrective action plans where appropriate. Assists with personnel decisions including hiring, terminations, attendance management, wage decisions, transfers, and promotions. Interpret and explain the policies of the USPL Handbook so employees can understand the application of each policy as well as management's purpose for each policy. Apply all company policies fairly and consistently across departments and develop a relationship of trust and transparency with their employees. Identify strengths and weaknesses of all associates on their team to ensure optimal performance; knows which employees they can assign additional tasks to, and which need closer scrutiny. Works extended hours and occasional weekend overtime. Other duties as assigned. Other Responsibilities Including Safety: Responsible for ensuring each employee works in a safe and responsible manner in order to create an injury-free and incident-free workplace. Complies with all job-related safety and other training requirements. Keeps management informed of area activities and of any significant problems. Responsible for maintenance of warehouse equipment, providing both preventive maintenance programs and communicating all necessary repairs to Director of Facilities. Responsible for warehouse safety programs in order to provide a safe and clean workplace for employees and within the regulations of all OSHA local and state regulations. Ensure all associates are trained and following all standard operating procedures. Requirements Education & Qualification: BA degree and/or 2+ years Line Leader experience Minimum of one (1) years work experience in nutritionals, supplements, food or pharmaceutical manufacturing industries is preferred. Certifications, Licenses, Credentials: N/A Skills & Ability Demonstrates ability to work in a team and assist others. Bi-Lingual in Spanish or Hindi is a plus. Able to follow written instructions precisely and perform basic math calculations as required. Understands and is knowledgeable of cGMP, OSHA standards etc. Mechanically inclined to understand inner workings of equipment. Demonstrates the ability to read and write basic English in order to be able to understand the industry regulated instruction sheets. Physical Requirements (lifting, etc.): Ability to lift up to 50 lbs.; occasionally lift and move up to 75 pounds. Must stand and walk on production floor a minimum of 6 hours per shift. Uses hands to finger, handle, feel, or operate objects or controls, lifting to waist height and/or above shoulder height, frequent bending from waist, or squatting, walking short distances. Occasionally works from a rolling ladder or step stool. Must be able wear all PPE including lab coat, face mask, booties, gloves, safety glasses/goggles and respirators. Work Environment (Office, Warehouse, temperature extremes, etc.): Work is regularly performed inside a manufacturing environment where temperatures can be moderate, exposure to dust, odors, noise and fumes. The noise level is usually moderate. Employee can be exposed daily to chemicals and cleaning agents. The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all the job responsibilities, duties, skill, or working conditions. In addition, this document does not create an employment contract, implied or otherwise, other than an "at will" relationship. USPL is proud to be an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, disability, protected veteran status, or any other characteristic protected by applicable local, state, or federal law. Benefits And Compensation: Our benefits are designed to help you move forward in your career, and in areas of your life outside of USPL. From health and wellness benefit options including: medical, dental, vision, short and long term disability, basic life insurance, supplemental life insurance, AD&D insurance. We also offer a matched 401(k) savings plan. Employees have the opportunity to receive compensation in the form of premium pay such as overtime, shift differential, holiday pay, sick time, etc. Newly hired employees receive up to 10 days of vacation the first year, which grows to 12 days starting the second year of employment. 2nd shift - 3:30 pm to !2:00 am

Job DescriptionBenefits: 401(k) matching Health insurance Paid time off Apex Long Term Care Pharmacy 2650 US 130, Suite D, Cranbury, NJ 08512 Apex Long Term Care Pharmacy is a closed-door long-term care and specialty behavioral health pharmacy serving IDD group homes, assisted living facilities, detox facilities, addiction treatment facilities, and psychiatric IOP and partial care programs across NJ, NY, and PA. We partner with healthcare organizations to deliver reliable medication management, exceptional communication, and streamlined pharmacy services tailored to high-acuity, vulnerable populations. Position Overview: Apex LTC Pharmacy is seeking a reliable, organized, and proactive Office Manager / Administrative Assistant to support the daily administrative operations of the pharmacy. This individual will serve as a central point for communication, delivery coordination, financial administration, and staff support. The ideal candidate is professional, detail-oriented, and comfortable working in a fast-paced healthcare environment. Key Responsibilities: Administrative & Communication Duties Answer and route incoming phone calls professionally. Monitor shared email inboxes and respond promptly. Serve as a primary administrative point of contact for facilities, drivers, vendors, and internal staff. Delivery & Logistics Coordination Coordinate bi-daily pharmacy deliveries with drivers. Maintain accurate delivery schedules, logs, and facility requirements. Communicate delivery changes, urgent needs, and updated information in real time. Financial, Billing & Invoicing Manage accounts payable, including receiving, verifying, and paying all company bills on schedule. Generate client invoices and ensure timely payment collection. Track outstanding balances and follow up on past-due accounts. Maintain organized financial and administrative records. Office & Operations Support Assist pharmacy technicians with administrative or operational tasks as needed. Maintain inventory of office supplies and ensure a clean, organized workspace. Support company leadership with day-to-day operational tasks and special projects. Ensure adherence to internal workflows and compliance standards. Qualifications: Prior administrative or office management experience required (healthcare/pharmacy experience preferred). Strong verbal and written communication skills. Ability to multitask, prioritize, and manage time effectively. Dependable, detail-oriented, and able to maintain confidentiality. Comfortable using email platforms, Microsoft Office/Google Workspace, and basic administrative software. Team-oriented, professional, and dependable. Schedule & Compensation: Hours: MondayFriday, 10:00 AM 6:00 PM Pay Range: $20$22 per hour (based on experience) Benefits: Health insurance 401(k) with employer match PaidTimeOff(PTO)