Manager's Assistant/Administrative Assistant jobs in Vallejo, CA

As the Executive Administrative Assistant, you will provide dependable, high-quality administrative support to the Executive Leadership with a full range of administrative duties. You will work with minimal supervision in a fast-paced environment, exercise judgment in prioritising work and maintain a high level of confidentiality and discretion. You will also create and maintain specialised reports, presentations, records and files required in connection with departmental work processes. About the Role What will you do? Responsibilities Provide full administrative support, including full schedule management and organising all internal and external meetings. Provide extensive calendar management, anticipating needs and proactively and effectively managing the team's time accordingly. Help ensure requests are responded to promptly, using best judgment to assist and make decisions without supervision when applicable. Plan and coordinate external-facing meetings, including outside vendors, external officials, and other senior leaders across multiple industries. Build PowerPoint presentations and Excel spreadsheets for various members of the team. Ensure timely expense reporting in compliance with organisational policies. Coordinate travel arrangements (both domestic and international), manage itineraries, book flights, hotels, visas, ground transportation and restaurants. Qualifications Minimum 7 years' experience as an Administrative Assistant to senior-level leadership, preferably in a global set-up. Required Skills Demonstrated ability to manage multiple deadlines simultaneously, while keeping organised, efficient, positive and focused. Proven track record of interpersonal effectiveness with excellent organisational skills and attention to detail. Desire to proactively partner with Administrative Assistant peers for efficiency and effectiveness in supporting senior-level individuals. Drive to provide best-in-class support to leaders, enabling their success and the success of the team/company. Strong working knowledge of Microsoft PowerPoint; experience creating, editing, and formatting extensive presentations. Demonstrated ability to manage multiple projects and tasks with advanced knowledge of Microsoft Office products-Excel, Outlook, etc. Excellent communication skills with strong written and verbal expertise. Equal Opportunity Statement We are committed to diversity and inclusivity.

Who we are: Motive empowers the people who run physical operations with tools to make their work safer, more productive, and more profitable. For the first time ever, safety, operations and finance teams can manage their drivers, vehicles, equipment, and fleet related spend in a single system. Combined with industry leading AI, the Motive platform gives you complete visibility and control, and significantly reduces manual workloads by automating and simplifying tasks. Motive serves more than 100,000 customers - from Fortune 500 enterprises to small businesses - across a wide range of industries, including transportation and logistics, construction, energy, field service, manufacturing, agriculture, food and beverage, retail, and the public sector. Visit gomotive.com to learn more. About the Role: We're looking for a proactive and highly organized Executive Personal Assistant to support the CEO across all aspects of daily life, both professional and personal. While this role will be embedded within the executive support team, it will focus primarily on ensuring the CEO's personal life, household operations, and family logistics run smoothly and seamlessly. You'll report to and work closely with the Lead Executive Business Partner to the CEO and interact with internal teams and external vendors to manage schedules, solve problems, and handle the details that make a significant impact behind the scenes. This is a unique opportunity for someone who takes pride in anticipating needs, thrives in a dynamic environment, and can handle complex logistics with care, confidentiality, and precision. This role requires a hybrid work environment (commuting/working in SF 3 days per week). What You'll Do: Manage personal and family calendars, appointments, and scheduling logistics, including childcare coordination, household vendor visits, and travel itineraries. Oversee all aspects of household operations: source and manage contractors, schedule maintenance, coordinate services, and ensure work is completed to a high standard. Plan and coordinate personal events, such as family gatherings, milestone celebrations, and last-minute dinners, to ensure every detail is covered. Book personal and family travel, including hotels, flights, ground transportation, and packing support in collaboration with the Lead Executive Business Partner. Run errands and manage day-to-day tasks, including returns, prescription pickups, shopping, and other logistical needs. Serve as a trusted partner and problem-solver, handling unexpected issues or requests with discretion, speed, and a calm, can-do attitude. Support select high-priority projects or logistics related to the CEO's role, particularly those that intersect with personal commitments. Stay adaptable as the scope of the role evolves over time. This position offers meaningful growth opportunities for someone eager to take on more responsibility and make a long-term impact. What We're Looking For: Based in the San Francisco Bay Area with the ability to work onsite at the CEO's residence at least 3x per week. Flexibility to be available outside of traditional office hours when needed. Deep experience in personal assistant or household management roles, ideally supporting a high-level executive or individual with complex needs. Highly organized, detail-oriented, and trustworthy with a proactive approach to problem-solving. Ability to manage multiple projects and priorities with minimal supervision. Pay Transparency Your compensation may be based on several factors, including education, work experience, and certifications. For certain roles, total compensation may include restricted stock units. Motive offers benefits including health, pharmacy, optical and dental care benefits, paid time off, sick time off, short term and long term disability coverage, life insurance as well as 401k contribution (all benefits are subject to eligibility requirements). Learn more about our benefits by visiting Motive Perks & Benefits The base compensation range for this role is: $62,000 - $105,000 USD Creating a diverse and inclusive workplace is one of Motive's core values. We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities and perspectives. Please review our Candidate Privacy Notice here . UK Candidate Privacy Notice here. The applicant must be authorized to receive and access those commodities and technologies controlled under U.S. Export Administration Regulations. It is Motive's policy to require that employees be authorized to receive access to Motive products and technology. #LI-Remote

A principal in San Francisco, CA, is seeking a superlative Executive/Personal assistant to help streamline her life. The general schedule will be Monday through Friday from 10am to 7pm with flexibility and a 24/7 service mindset. This is a fully staffed household, and the ideal candidate will be polished, professional, and have the experience to hit the ground running on day one. Local candidates only. Relocation is not being offered. Responsibilities Include, but are not limited to: Calendaring and heavy scheduling Collaborating/communicating with other staff members to ensure proper execution of tasks in an efficient manner Implementing processes and protocols such as lookaheads for principal Work with the principal's stylist for wardrobe management All travel-related duties such as planning, booking, packing/unpacking, and either accompanying the principal or flying ahead to prepare for the principal's arrival Driving the principal to/from appointments Running errands as needed Proactively prepare for schedule changes and have options ready to present Keeping an extremely organized environment, both physically and digitally Assist with gift purchasing, wrapping, and distribution Ad hoc projects and requests Qualifications Sophisticated professional with a service mindset No job is too big or too small mentality Trustworthy, discreet, not a gossip Ability to pivot without getting flustered Excellent time management and interpersonal skills Ability to adapt as the position evolves Works intuitively and with thought and purpose Communicative, team player who can also work autonomously and doesn't need to be everyone's friend Emotionally intelligent Not a clock watcher Nice penmanship not required, but would be a plus Requirements 5+ years' experience in a similar role Strong command of the English language, both written and verbal Valid driver's license and clean driving record Ability to travel domestically, sometimes at a moment's notice Flexibility with the schedule Must be legal to work in the U.S. Salary and Benefits $58 to $60 per hour, PTO, medical benefits, and 401k

Company DescriptionJobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Stanford University Job Description The people and programs comprising of Stanford's Radiology department are world-renowned. Stanford Radiology continues to push the boundaries of innovation in physics and engineering to develop cutting-edge methods for enhanced anatomic and functional imaging. Our diverse multidisciplinary teams of scientists, together with industry collaborators, are creating new methods for the early detection of cancer using molecular imaging, nanotechnology, and systems biology. They also continue to develop improved and more targeted methods for least-invasive, and compassionate cancer patient care. The Department of Radiology at Stanford University is seeking an Administrative Associate 3 to provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * - Other duties may also be assigned. DESIRED QUALIFICATIONS: 4-year college degree including scientific or accounting courses preferred. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks.

(Private Family Assistant with Driving & Logistics Focus) Job Type: Full-Time (40 hours/week), Hourly, Non-Exempt Posting ID: PA-2025B Availability: Typical 9 AM - 5:30 PM, Monday-Friday. Be available and on-call as needed. Compensation: $72,800 - $270,000/year DOE Up to 20% discretionary annual bonus Full benefits: Health insurance, vacation, sick days, paid holidays Paid meal breaks Regular performance reviews Travel required as needed At-Will Employment Notice: This is an at-will position. Either the employee or Excellence Services may terminate the employment relationship at any time, with or without cause or notice. About the Role: This newly defined role supports a private household with a strategic blend of personal assistance, transportation, and operational coordination. Reporting to the House Manager and collaborating with a team of PAs, the Executive Personal Assistant & Chauffeur will be hands-on with logistical support, regional driving, project oversight, and high-level discretion. This is not a purely driving position-candidates must be comfortable managing tasks across scheduling, errands, and vendor coordination, while prioritizing confidentiality and proactive service. Key Responsibilities:Personal Logistics & Driving Support Provide safe, professional transportation of Principal(s) across the Bay Area and occasionally statewide. Maintain vehicle presentation, track servicing schedules, and proactively manage upkeep. Execute daily and ad hoc errands such as shopping, courier services, returns, banking, and pick-ups. Respond quickly to unexpected schedule shifts, airport runs, or late-night logistics. Administrative & Vendor Coordination Manage vendor schedules and supervise on-site visits (florists, repairs, stylists, tech services, etc.). Track key project timelines, review contractor quotes, and facilitate approvals. Assist with home inventory, light purchasing, and administrative errands such as mail, storage, or document drop-offs. Maintain digital files, coordinate minor travel bookings or confirmations when needed. Household & Team Integration Support Principals in various household management tasks with poise and initiative. Join staff check-ins to report project updates and ensure aligned task execution. Provide support for small-scale events, guest arrivals, or family travel prep. Qualifications: Bachelor's degree or equivalent professional experience required. Minimum 3-5 years in a similar hybrid Personal Assistant or Chauffeur capacity. Prior luxury or private household experience strongly preferred. Clean California driver's license; familiarity with Bay Area roads essential. Proficient in G Suite, iPhone, MacBook, and modern task tools. Highly organized, punctual, and resilient under pressure. Clear communicator with discretion and polished demeanor. Must be legally authorized to work in the U.S. Able to pass extensive background check and screenings.

Tech entrepreneur and investor is looking for a dedicated Personal Executive Assistant to manage their day-to-day personal affairs. This is a unique opportunity to work directly with a successful leader while helping them thrive in their personal life alongside a demanding career. In this role, you will manage all personal scheduling, including appointments and travel arrangements, run essential errands, coordinate household management and hire new staff, oversee network connections with personalized communication and gifting, and plan events. You'll also maintain the Executive's health and wellness goals through thoughtful scheduling and accountability. The Executive is currently in the market for a new home, so you'll help with the process of finding real estate, orchestrating the move, and furnishing the space. Someone who is excited about personal support, is highly organized, self-directed and proactive, maintains absolute discretion, anticipates needs before they arise, and thrives in a dynamic environment where no two days are the same. This role is based in San Francisco out of the Executive's home, where you will need to be as needed throughout the week. 140-180K+ DOE + health benefit stipend and flexible PTO! Responsibilities: Manage personal calendar, appointments, and scheduling, including medical appointments, haircuts, etc. Book and arrange personal travel. Run essential errands such as meal pickup, personal shopping, etc. Handle household management such as helping find new property, orchestrating a move and furnishing, hiring personal staff such as housekeepers, chef, and other maintenance providers as needed. Plan events including organizing catering, rentals, and logistics. Maintain the Executive's health and wellness goals through accountability, ensuring the schedule allows for personal time. Oversee the Executive's network connections with thoughtful, personalized communication and coordinate meaningful gifts for personal and professional contacts. Maintain and leverage CRM, LinkedIn, and other communication tools for relationship intelligence. Draft personalized correspondence on the Executive's behalf. Qualifications: Proven track record as an Executive or Personal Assistant to busy Executive, including personal support. Demonstrated ability to operate independently and take ownership of projects. Exceptional interpersonal skills with a warm, thoughtful demeanor. Strong organizational abilities with attention to detail. Excellent written and verbal communication. Proactive problem-solving mindset. Self-motivated with a proactive approach who can operate with little oversight. Relationship-oriented with intuitive understanding of interpersonal dynamics. Emotional intelligence to provide thoughtful advice and feedback. Excited to building a long-term professional relationship. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Job Details 2001 - Administration - Walnut Creek, CA $80000.00 - $110000.00 SalaryDescription Executive Assistant - Project Coordinator StoragePRO is seeking a professional Executive Assistant - Project Coordinator to provide comprehensive support to our President. The ideal candidate will be resourceful and a proactive problem-solver with the ability to anticipate the needs of executive staff and offer solutions. StoragePRO Management is a rapidly growing, industry leading property management company specializing in self-storage. Headquartered in Walnut Creek, California, we proudly manage over 150 properties with a team of more than 300 dedicated employees. Recognized as one of the "Best Places to Work" in 2024 and one of the "Bay Area Top Workplace" in 2025, we believe in the power of people. Our success is built on passion, dedication, and expertise of our team, and we are committed to fostering a supportive and rewarding work environment. Comprehensive Compensation and Benefits Package: Competitive salary - pay range $80,000 to $110,000 Paid Time Off Medical, dental, vision insurance Flexible spending account 401k with generous company match About the Role: The Executive Assistant - Project Coordinator works directly for the President of StoragePRO and may support other members of the executive management team. Manage the President's daily schedule, including arranging and prioritizing appointments, meetings, and conference calls, with staff, clients, and customers as needed. Handle all travel arrangements, including booking flights, hotels, and transportation; prepare and manage expense reports in Concur. Prioritize and handle internal and external correspondence and emails; screen incoming calls and direct calls as required. Schedule special events, meetings, activities for staff and/or clients; prepare agendas, materials, presentations; coordinate and reserve offsite event locations and arrange meals and refreshments. Take meeting minutes as needed and distribute to appropriate individuals. Prepare and maintain project documentation including permits, contracts, and change orders; monitor budget expenditures and track costs. Knowledge of basic accounting required. Coordinate design review processes and manage revision workflows. Maintain effective electronic filing systems and processes for document management. Perform personal errands and activities to support the President. Qualifications What We're Looking For: 7+ years' senior administrative experience supporting executive management, Bachelor's degree and experience in property management, real estate, or construction administration. Must have outstanding, interpersonal, written and verbal communication skills, with proven ability to work in a fast-paced environment handling multiple tasks with strict deadlines. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Possess high standards of ethics and confidentiality; is very professional, detail-oriented, with successful problem solving and creative thinking experience. If you are ready to become a part of the StoragePRO team, apply here with your resume. (Position is located at our Walnut Creek, CA corporate office and IS NOT remote)

Description & Requirements Electronic Arts creates next-level entertainment experiences that inspire players and fans around the world. Here, everyone is part of the story. Part of a community that connects across the globe. A place where creativity thrives, new perspectives are invited, and ideas matter. A team where everyone makes play happen. EA's CFO organization comprises a broad group of finance disciplines. Our common goal is partnership with business teams delivering strategies and providing our players with amazing experiences. All of our finance teams assist the business in achieving profitable creativity by providing financial insight, reporting and guidance. We use progressive tools to analyze and visualize data, telling the story of financial drivers, performance, risks and opportunities. We value attributes like collaboration and learning. We celebrate inclusion by creating a place where you can come to work and be yourself. Role Overview: Our Financial Planning and Analysis (FP&A) team provides strategic and financial partnership to EA's Leadership team. We achieve this through engaging with our partners to understand our broad strategy, analyzing data, and delivering insights to guide EA's performance. As the Finance Director, you will lead business support for our Catalyst franchises (including F1, NHL, UFC, Other Incubation) and technology team for EA SPORTS. Additionally, you will assist the consolidated reporting, quarterly targets, and submission process for these organizations. Supported by a team of 5, you will report to the Vice-President of FP&A, EA SPORTS, and will work in a hybrid work model, defined as 3 days in-office. What you'll do: You will partner with senior leaders across EA SPORTS including our VP / General Manager, Head of Operations & Publishing, Executive Producers and their leadership teams to lead across all financial elements associated with the delivery of our Catalyst Studios & EA SPORTS Technology strategies. * Provide strategic advice and partnership to all studios and executive leadership * Manage the holistic health of our franchises, including full P&L responsibility * Lead the financial planning process, including the long-range, annual, and quarterly planning cycles * In partnership with the studio and analytics team, manage and oversee net bookings forecasts for live services * Establish and track performance measurements across all major offerings and projects * Provide ad-hoc financial analysis to support our partners * Guidance on core finance processes, building efficiencies and streamlining deliverables Major Functions & Related Activities * Align with P&L owners on specific funding proposals * Partner with leadership to set and manage budgets across all projects and titles * Provide decision support to leadership on investment and project decisions * Provide regular financial visibility with regards to Outlook, Risk and Opportunities * Manage greenlight / incubation process * Lead ad-hoc projects to improve processes and performance * Improve internal finance workflows * Anticipate risks and partner with the leadership to identify trade-offs to de-risk and maintain financial goals * Balance priorities, and find creative solutions that achieve results Team-Related * Build relationships with partners across commercial, marketing, and corporate functions and actively collaborate to work towards meeting financial and business objectives * Drive results by partnering on business-related projects such as modeling business scenarios and tracking performance metrics * Manage the Catalyst & EA SPORTS Technology team and work closely with our FP&A partners across commercial, marketing and corporate functions * Attract and mentor a team that provides insight and value to their partners * Influence, motivate and collaborate with your partners and team * Create a center of excellence and implement best practices, processes, and standards Who You Are * Highly-motivated, passionate self-starter * Excellent interpersonal skills are a requirement for this role * Strong overall communication, facilitation, and presentation skills * Demonstrated ability to work effectively in a fast-paced, high volume, deadline-driven environment * Creative problem-solving and conflict resolution skills * Ability to balance multiple and competing priorities, meet tight deadlines, and to thrive in a fast-paced environment * Ability to work with ambiguity and independence * A team player able to work collaboratively, within the group and cross-functionally across business units/functions as a thought leader and partner * Strong business acumen * Passion or preference for working in game development * Resolve complex business issues, ability to move beyond reporting to synthesis and insight * Experience using tools, processes, and teamwork to work at scale Qualifications * 10 or more years' experience in mid-level to senior finance roles * Experience with P&L management, budgeting, forecasting and analysis * Proficiency in Accounting and general GAAP knowledge * Excellent MS Excel and PowerPoint expertise required, experience with Anaplan, Power BI, Tableau and Oracle COMPENSATION AND BENEFITS The ranges listed below are what EA in good faith expects to pay applicants for this role in these locations at the time of this posting. If you reside in a different location, a recruiter will advise on the applicable range and benefits. Pay offered will be determined based on a number of relevant business and candidate factors (e.g. education, qualifications, certifications, experience, skills, geographic location, or business needs). PAY RANGES * British Columbia (depending on location e.g. Vancouver vs. Victoria) * $151,800 - $208,900 CAD * California (depending on location e.g. Los Angeles vs. Sacramento) * $170,500 - $259,300 USD In the US, we offer a package of benefits including paid time off (3 weeks per year to start), 80 hours per year of sick time, 16 paid company holidays per year, 10 weeks paid time off to bond with baby, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full-time employees. Certain roles may also be eligible for bonus and equity. In British Columbia, we offer a package of benefits including vacation (3 weeks per year to start), 10 days per year of sick time, paid top-up to EI/QPIP benefits up to 100% of base salary when you welcome a new child (12 weeks for maternity, and 4 weeks for parental/adoption leave), extended health/dental/vision coverage, life insurance, disability insurance, retirement plan to regular full-time employees. Certain roles may also be eligible for bonus and equity. About Electronic Arts We're proud to have an extensive portfolio of games and experiences, locations around the world, and opportunities across EA. We value adaptability, resilience, creativity, and curiosity. From leadership that brings out your potential, to creating space for learning and experimenting, we empower you to do great work and pursue opportunities for growth. We adopt a holistic approach to our benefits programs, emphasizing physical, emotional, financial, career, and community wellness to support a balanced life. Our packages are tailored to meet local needs and may include healthcare coverage, mental well-being support, retirement savings, paid time off, family leaves, complimentary games, and more. We nurture environments where our teams can always bring their best to what they do. Electronic Arts is an equal opportunity employer. All employment decisions are made without regard to race, color, national origin, ancestry, sex, gender, gender identity or expression, sexual orientation, age, genetic information, religion, disability, medical condition, pregnancy, marital status, family status, veteran status, or any other characteristic protected by law. We will also consider employment qualified applicants with criminal records in accordance with applicable law. EA also makes workplace accommodations for qualified individuals with disabilities as required by applicable law.

The San Carlos School District serves approximately 3,000 students in preschool-eighth grade. We provide an innovative and engaging learning experience that fosters the development of the Whole Child to ensure all students are well-prepared for success in the future, as evidenced by reaching their highest academic, social, emotional, intellectual, and physical potential; becoming problem solvers, curious self-aware learners, and kind citizens; and developing into empathic citizens and leaders who are responsible stewards of their world and care about equity and justice, both locally and worldwide. Discover the dynamic initiatives driving our district's progress. Explore our Strategic Plan and engaging videos showcasing its key facets - **************************************** Join us in shaping the future - apply for a position today! See attachment on original job posting A complete Edjoin application is required, including three professional references. Refer to the job posting for a list of required skills or if you have any questions or need further clarification, please contact the email address listed in the posting. A complete Edjoin application is required, including three professional references. Comments and Other Information This is an announcement of a position and does not constitute a commitment for an interview. The San Carlos School District is an equal opportunity employer.

Job Description To assist the department in onsite administrative duties including reimbursements, travel, calendaring, PCard, and handling a busy clinical phone line How many years of experience are required 3 years experience minimum. Previous Administrative experience highly desired Will this role extend or possibly convert to a FTE Yes Top 3 requirements to hire Previous administrative associate position, PCard/TCard/reimbursement experience, calendaring for an individual Requirements: Location Address: 453 Quarry Road, Palo Alto, 94304 Remote/onsite/hybrid: Onsite 5 days a week

WHO IS JLM STRATEGIC TALENT PARTNERS & WHAT IS OUR ROLE We partner with National & International prime contractors to provide them with qualified talent they can trust. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles. Our objective is to help our general contractor partners build out project teams for high level infrastructure projects across the US. We aspire to partner with candidates who are eager to learn, grow, and progress in their career path while deepening their knowledge in their given field. We deeply value our partnerships and place great emphasis on maintaining strong relationships and long term hires.This is reflective in our competitive offerings to our hires including: Ongoing HR support Competitive benefits packages including- Health, Dental, Vision & Life insurance Our very own JLM Rewards incentive program THE IDEAL CANDIDATE The ideal candidate has a proven track record of maintaining logs to track equipment, maintenance, and transportation. They thrive in a fast paced and a team oriented environment. They get excited about construction projects as well as completing assignments on time. An individual who will do well in this position is self oriented, organized, a great communicator, and approachable. Comfortable working within a team environment at the project site in Concord, CA. KEY RESPONSIBILITIES/SKILLS Sit at front desk, opening mail, taking calls, greeting visitors. Data entry for payroll and timesheets. Expense reports. Order lunches. Order supplies. Scanning and filing. Opportunities for growth. PERKS OF JOINING JLM We offer a competitive compensation package as well as benefits including Health Insurance, Vision, Dental, Life, and Paid Time Off! Compensation: $23.00 - $27.00 per hour JLM is a DBE-accredited agency specializing in finding world-class talent and managing infrastructure project staffing needs. As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days.

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company. Procom's areas of staffing expertise include: • Application Development • Project Management • Quality Assurance • Business/Systems Analysis • Datawarehouse & Business Intelligence • Infrastructure & Network Services • Risk Management & Compliance • Business Continuity & Disaster Recovery • Security & Privacy Specialties• Contract Staffing (Staff Augmentation) • Permanent Placement (Staff Augmentation) • ICAP (Contractor Payroll) • Flextrack (Vendor Management System) Job Description Administrative Assistant - Commercial Real Estate On behalf of our client, Procom Services is searching for a Administrative Assistant - Commercial Real Estate for a contract opportunity in San Francisco (Financial District), CA. Administrative Assistant - Commercial Real Estate Job Details The successful candidate will be able to demonstrate core competencies in the following areas: Provide administrative support for REMS management team. Administrative duties include, but are not limited to, phones, mail, supplies, correspondence, filing, copying and faxing Establish and maintain strong and positive relationships with all property tenants, vendors, and contractors. Establish and maintain property, lease and vendor files (including but not limited to contact lists, inventory lists, correspondence, etc). May assist with monitoring aged receivables and collection efforts on a monthly basis Assist Property Management staff in preparation of various reports including, but not limited to, monthly and quarterly reports. Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary. Assist with coding invoices for payment and processing Receive and log work order calls, create and dispatch work orders, or facilitate and maintain tenant work order system such as IMPAK. Track vendor and tenant certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions. Other duties as assigned. Administrative Assistant - Commercial Real Estate Mandatory Skills The successful candidate will possess the following required degrees, certificates or competencies: Proficient in Microsoft Office Suite. Familiarity with real estate software such as Yardi, MRI, etc. Familiar with contract and leasing agreements preferred. High School Diploma or GED required. 0-2years Real Estate/Property Management administrative experience preferred. Independent, self-starter, team player, attention to detail. Provides high degree of professional customer service to both internal and external parties. Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines. Ability to work well under pressure with strong personalities. Administrative Assistant - Commercial Real EstateStart Date ASAP Administrative Assistant - Commercial Real Estate Assignment Length 3 to 4 months Additional Information All your information will be kept confidential according to EEO guidelines. Please send your resume in Word format only.

**School of Medicine, Stanford, California, United States** Administration Post Date Jun 17, 2025 Requisition # 106681 Stanford University is seeking an Administrative Associate 3 to provide administrative support working under general supervision in the Department of Radiation Oncology, Division of Radiation and Cancer Biology. The AA will report directly to the Division Manager in the Department of Radiation Oncology and will support 3 faculty members and administrative tasks for the Division. The AA3 will provide support to the research labs of the 3 faculty members that include, processing orders and shipments, scheduling meetings among lab members and the faculty member, maintaining and updating lab websites, complex travel arrangements, process travel and reimbursement expense reports, grant submission support, and submitting, updating, and maintaining animal protocols in the e-protocol system, and monitoring the inventory supplies of the Division. The AA3 will be responsible, but not limited to, scheduling the division conference rooms, distributing the division mail, providing backup support to the other administrative team members. **Duties include:** + Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. + Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. + Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. + Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. + Create complex reports and spreadsheets which may utilize specialized software and systems. + Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. + May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. _* - Other duties may also be assigned_ **DESIRED QUALIFICATIONS:** + Two-year degree. + Two years of related experience. **EDUCATION & EXPERIENCE (REQUIRED):** High school diploma and four years of administrative experience, or combination of education and relevant experience. **KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):** + Advanced computer skills and demonstrated experience with office software and email applications. + Demonstrated success in following through and completing projects. + Excellent organizational skills and attention to detail. + Strong verbal and written communication skills. + Excellent customer service and interpersonal skills. + Ability to prioritize, multi-task, and assign work to others. + Ability to take initiative and ownership of projects. + Ability to routinely and independently exercise sound judgment in making decisions. **PHYSICAL REQUIREMENTS*:** + Constantly perform desk-based computer tasks. + Frequently sitting. + Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. + Rarely twist/bend/stoop/squat, kneel/crawl. _* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job._ **WORK STANDARDS:** + Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. + Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. + Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* _The expected pay range for this position is $39.46 to $44.30 per hour._ _Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs._ _At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected_ _by law._ _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ Additional Information + **Schedule: Full-time** + **Job Code: 4098** + **Employee Status: Regular** + **Grade: F** + **Requisition ID: 106681** + **Work Arrangement : Hybrid Eligible**

Founder and Managing Partner of a venture fund backed by tier 1 investors is looking for an Executive Personal Assistant to holistically support him. This is an exciting opportunity to be an Exec's right hand and have a front seat to the inner workings of a unique VC that takes an operational role in their investments. In this role, you'll monitor the Executive's inbox to flag and act on threads related to documents and paperwork, manage travel arrangements, and keep him accountable to critical deadlines. You'll also provide personal support, including doctor appointments, gifting, household/office logistics, and coordinating events like private dinners. Someone proactive and scrappy, thrives on operational excellence, is comfortable with direct communication, and has no problem with personal support. This is a hybrid role, 2 days/week based in Palo Alto out of the Founder's home with an office setup. 120-150K+ DOE + benefits to come (you will sort this out), flexible PTO, and opportunity for discretionary bonus. Responsibilities: Monitor the Founder's inbox, flag key threads, draft emails, and ensure important communications are addressed. Keep financial records organized, track audits and tax deadlines, and coordinate with accountants, legal teams, and financial advisors. Plan and manage logistics for private dinners, networking events, and gatherings, ensuring smooth execution, guest arrangements, and vendor coordination. Act as a client-facing presence, facilitate connections with industry leaders, schedule meetings, and assist with outreach and networking efforts. Conduct research, provide meeting briefings, and support proactive outreach initiatives. Manage orders, coordinate deliveries of supplies and artwork, and oversee office maintenance. Handle creative personal projects, sourcing designers, and ensuring execution. Assist with personal tasks such as doctor's appointments, car registration and maintenance, health insurance, major purchases, gifting, etc. Support the Founder in optimizing daily efficiency and maintaining a high-performance lifestyle. Qualifications: Experience supporting a founder, executive, or high-growth leader preferred; startup or fast-paced environment experience is a plus. Strong ability to manage multiple tasks, balance high-level planning with detail-driven execution, and execute with precision. Trustworthy with confidential information and aligned with a high-integrity culture. A self-starter who anticipates needs, takes initiative, and solves problems independently. Skilled in gathering, synthesizing, and presenting information concisely, with experience in preparing reports and insights for decision-making. Personable, professional, and adept at engaging with high-level individuals while navigating diverse environments. Adaptable to a dynamic, informal work style and comfortable working with a direct, results-driven executive. Able to shift responsibilities as needed, handle a wide range of tasks, and work in a hybrid setup (two in-office days per week). *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

Company DescriptionJobs for Humanity is partnering with Stanford University to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Stanford University Job Description Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication. Department Information Stanford Medicine Office of Diversity in Medical Education (ODME) is committed to cultivating and sustaining an environment that fosters the development of diverse physician leaders who are committed to eliminating the nation's health inequities through patient care, education, research, and advocacy. Job Purpose ODME is seeking an Administrative Associate 2 (AA2) as an important member of the ODME Undergraduate Medical Education (UME) Pathway Programs team who contributes to efforts that increase diversity in the health professions by supporting programs, events, and activities that foster learning and development to address health inequities. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 will provide administrative and operational support to ODME UME Pathway Programs. This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site during the academic year and onsite during summer programming), subject to operational need. Core Duties This position supports pathway programs in the Office of Diversity in Medical Education (ODME-UME Pathways) and distributes social media promotional content generated by members of the ODME team. The AA2 independently generates a quarterly newsletter and annual report from content provided by the ODME Undergraduate Medical Education (UME) team. Reporting to the Assistant Director of Outreach, Recruitment, and Engagement, the AA2 performs a range of duties in a fast-paced environment, including: Interacting virtually and in-person with faculty, administrators, community health partners, and other guests and visitors who participate in ODME summer and premedical pathway programs. Coordinates and staffs ODME UME Pathway program events, programs, and activities in collaboration with professional and student staff. Supporting operational and administrative tasks required for the successful development, administration, evaluation, and assessment of ODME UME pathway programs. Independently creating a quarterly ODME UME newsletter and annual report from content provided by the ODME UME team. Collates and organizes web-based and social media content describing premedical pathway programming. Assists in developing, editing, updating, and maintaining web content for ODME Pathway Programs. Assists in contingent staff hiring including human resources document generation and verification. Collects confidential documents to process Payroll, stipends, honoraria, fellowships, supply orders, and travel related to ODME pathway programs for paid staff and program participants. Uses a variety of platforms to respond to inquiries from internal and external community members (Slack, email, Asana, Messenger, Qualtrics, SlideRoom, acuity scheduling, Google, and other platforms). Establishes protocols for administrative support and processes. Provides administrative support leading up to, during, and concluding pathway programs. Provides in-person support for events and programming. Assists with event preparation including room setup, ordering and setting up catering. Operates and manages AV equipment as needed, re-setting and properly closing rooms following events. Orders, prepares; collates and distributes program supplies. Other duties as assigned. Education & Experience (Required) High school diploma and three years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities (Required) Proficient computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing routine tasks. Strong organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize and multi-task. Desired Qualifications Experience providing administrative support for student-centered programs. Ability to work independently, with feedback from multiple sources. Strong communication skills across different constituencies in an organization. Ability to learn, apply, and uphold program and institutional guidelines and policies. Experience using Google suite, including Sites, Calendar, Groups, and Drive, and the Microsoft 365 suite. Moderate to advanced computer skills and demonstrated experience with office and course software, and email applications (Google suite, Office 365 suite, Adobe Experience manager, Qualtrics, Canvas and financial systems). Demonstrated project coordination or project management experience. Ability to troubleshoot, exercise sound judgment in decision-making, and creatively problem-solve in an educational administrative environment. Skilled at time management, professional conduct and producing results. Ability to work independently and collaboratively to complete tasks. Demonstrated professionalism and commitment to excellence in a fast-paced environment. Physical Requirements Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl. Working Conditions AA will be asked to work in the office 2 to 3 days a week. On-site work may increase during the Spring and Summer months as summer programming commences and depending on need. Work Standards Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $56,000 to $74,000 per annum. Stanford University provides pay ranges representing it

Job Description Schedule: Hybrid 3x week on site The Divison of Hospital Medicine in the Department of Medicine is seeking a highly motivated and talented Administrative Team Lead (Administrative Associate 4). Under the general direction of the Assistant Division Manager, the Administrative Team Lead will supervise a team of three Administrative Associate 2s who support the day-to-day administrative and operational needs of the Division, in addition to providing complex administrative support to the Senior Leadership team, which consists of two Division Co-Chiefs, the Associate Chief, and the Administrative Division Director. The Administrative Team Lead will spearhead Division communications, event planning, and space allocation, direct the activities of an administrative team, independently manage Senior Leadership calendars, proactively identify and mitigate administrative issues, and create process improvements. The candidate must be highly organized, detail oriented, able to multi-task, and work independently under limited supervision. This exciting opportunity will require excellent judgement, communication, organization, time management, leadership and interpersonal skills, and the ability to take initiative. The successful candidate will work as part of a collaborative team and contribute to a positive and productive work culture. Our Division is comprised of 130 faculty members (and growing) spanning 5 diverse clinical sections, across 3 facilities in the Bay Area ( Health Care, Sequoia Hospital, and Tri-Valley). We are committed to excellence in clinical inpatient medicine, medical education, quality improvement, patient safety initiatives, and a broad research portfolio ranging from COVID-19 clinical trials to informatics and AI. Duties include: Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. Plan and schedule calendar(s) without prior consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. Create complex reports and spreadsheets which may utilize specialized software and systems. Make recommendations based on reports. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. Positions at this level also include one or more of the following duties: In conjunction with financial lead and/or principal investigator, assist with sponsored project research proposal submissions and post award administration. Responsible for leading the administrative functions of a program or unit. Perform human resources transactional support and/or faculty affairs support; coordinate or manage the visa process. Serve as building coordinator. Oversee or supervise day-to-day work of other administrative or support staff, student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. Desired Qualifications: 2 or more years of prior supervisory experience. Exceptional organizational skills and attention to detail and accuracy. Demonstrated ability to prioritize own work, multitask, and respect deadlines. Excellent written, oral, and interpersonal communication skills. Personal effectiveness and credibility. Bachelors Degree Requirements: Top 3 requirements to hire Prior experience supervising administrative associates (ideally 2+ years) A bachelors degree Preferably prior work experience at or Health Care (SHC), though we are willing to compromise on this requirement if the candidate has particularly strong supervisory experience. Knowledge, Skills, And Abilities (Required): Advanced computer skills and demonstrated experience with office software and email applications. Proven success in following through and completing projects. Excellent organizational skills and attention to detail. Excellent verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Physical Requirements: Constantly perform desk-based computer tasks. Frequently sitting. Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. Rarely twist/bend/stoop/squat, kneel/crawl.

Stanford University is seeking an Administrative Associate 3 to provide administrative support working under general supervision in the Department of Radiation Oncology, Division of Radiation and Cancer Biology. The AA will report directly to the Division Manager in the Department of Radiation Oncology and will support 3 faculty members and administrative tasks for the Division. The AA3 will provide support to the research labs of the 3 faculty members that include, processing orders and shipments, scheduling meetings among lab members and the faculty member, maintaining and updating lab websites, complex travel arrangements, process travel and reimbursement expense reports, grant submission support, and submitting, updating, and maintaining animal protocols in the e-protocol system, and monitoring the inventory supplies of the Division. The AA3 will be responsible, but not limited to, scheduling the division conference rooms, distributing the division mail, providing backup support to the other administrative team members. Duties include: * Act on behalf of the supervisor, department manager, or chair in regards to establishing priorities and identifying and resolving problems that are administrative in nature. * Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing event within budget. * Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites. * Plan and schedule calendar(s) with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Create complex reports and spreadsheets which may utilize specialized software and systems. * Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. * Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects. * May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input. * - Other duties may also be assigned DESIRED QUALIFICATIONS: * Two-year degree. * Two years of related experience. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and four years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Advanced computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing projects. * Excellent organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize, multi-task, and assign work to others. * Ability to take initiative and ownership of projects. * Ability to routinely and independently exercise sound judgment in making decisions. PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS: * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* The expected pay range for this position is $39.46 to $44.30 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form. Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Additional Information * Schedule: Full-time * Job Code: 4098 * Employee Status: Regular * Grade: F * Requisition ID: 106681 * Work Arrangement : Hybrid Eligible

Cutting-edge robotics company transforming logistics is looking for a Senior Executive Assistant / Personal Assistant to support their CEO. This is an incredible opportunity to join a mission-driven team that values innovation while making an impact on people's lives all over the world. As a partner to the CEO, you'll provide both professional and personal support, masterfully manage busy calendars and communications, prioritize competing demands, and orchestrate high-stakes meetings to maximize leadership effectiveness while ensuring all aspects of his busy life run smoothly. Someone with strong communication skills, intellectual horsepower, with a high EQ. Previous experience supporting high-net-worth individuals or executives in a holistic capacity is preferred. This position is fully in-office based in South San Francisco with the ability to join weekend morning standing meetings. 200-240K+ DOE + competitive health benefits, equity, catered lunches, and unlimited PTO. Responsibilities: Provide comprehensive administrative, organizational, and personal support to the CEO, functioning as a true partner. Masterfully manage the CEO's complex professional and personal calendars, arranging meetings, and scheduling appointments across multiple commitments. Adapt quickly to changing needs and priorities. Manage incoming and outgoing email communications with exceptional attention to detail. Prepare written responses on behalf of the CEO, engage with internal and external stakeholders, facilitate cross-functional communication, and handle routine correspondence independently. Ensure the CEO is thoroughly prepared for all meetings. Take notes, create action items, and track deliverables to maintain accountability. Coordinate logistics and materials for meetings, including agendas, action items, and general flow, guaranteeing each meeting's success. Attend daily (including weekend) standing meetings with the CEO and stakeholders to review critical issues and priorities. Arrange travel and transportation. Develop itineraries and agendas, book backup flights to ensure travel plans remain intact, and coordinate all trip-related logistics. Provide extensive personal support and life management assistance, potentially developing into a home office arrangement in the future. Anticipate needs and eliminate obstacles that prevent the CEO from operating efficiently in both professional and personal domains. Proactively solve problems, manage resources, and ensure tasks and assignments are completed on time. Plan and manage logistics for meetings, company events, and personal occasions. Qualifications: 5+ years of experience as an Executive Assistant / Personal Assistant supporting a C-suite leader, high-net-worth individuals, or in family office environments. Experience providing both professional and personal support to executives with complex lives and multiple commitments. Excellent communication skills with the ability to represent the CEO effectively in both written and verbal interactions. Exceptional EQ and intuition to anticipate needs, think critically, and offer solutions with the highest level of professionalism, confidentiality, and judgment. Impeccable email management skills - you're an inbox-zero type and extremely responsive in communications. Ability to seamlessly shift between professional and personal support functions while maintaining appropriate boundaries. Forward-thinking mindset with comfort in ambiguous situations and changing priorities. Superior organizational skills with meticulous attention to detail across both business and personal matters. Excellent follow-through capabilities, ensuring nothing falls through the cracks in any area of responsibility. Genuine enthusiasm for a true partnership role with significant impact and influence potential. *Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.

The Department of Anesthesiology, Perioperative, and Pain Medicine, at Stanford University's School of Medicine, is a world-leading department that offers comprehensive training and perioperative patient care, pain management, and critical care medicine as well as cutting-edge research, encompassing a wide spectrum of programs in basic, translational, clinical, health services and medical education. The Department of Anesthesiology, Perioperative, and Pain Medicine is seeking an Administrative Associate 2 to provide high profile, administrative and/or operational support for the Chair's office, working under general supervision. The Administrative Associate 2 will play a vital role in providing support to the Vice Chair of Clinical Operations and the Chair's Office Support Administrator, serving as a key contributor in support of strategic planning initiatives. Key responsibilities include drafting high-stakes correspondence, processing and monitoring P-Card and T-Card transactions, arranging comprehensive travel itineraries (including flights, accommodations, and transportation), managing filing systems to ensure organized access to information, coordinating meetings, and acting as the primary liaison between the Vice Chair and internal/external stakeholders. This position entails working closely with the Vice Chair to develop, implement, and update policies and procedures that align with the organization's objectives. This role offers an exceptional opportunity to support daily clinical operations and help advance strategic initiatives, thereby making a significant contribution to the overall success of the leadership team through demonstrated expertise, exceptional organizational skills, and a proactive approach. At Stanford University School of Medicine, the work we do touches the lives of those today and tomorrow. Through education, research, and health care, the School of Medicine improves health through leadership, diversity, collaborative discoveries, and innovation in health care. Whether working in departments with faculty, or in units that support the school, our staff are a part of teams that propel us on our journey toward the future of medicine and Precision Health. Stanford is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends, and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers. The School of Medicine and the Department of Anesthesia are committed to diversity, equity, and inclusion for its faculty, staff, residents, postdocs, and fellows. We aim to recruit, support, retain, and promote diversity in our department. For more information on our department, please see our website: **************************************** Duties include: * Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures. * Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. * Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays. * Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies. * Process and monitor routine financial transactions, which may include researching and resolving discrepancies. * Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves. * May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training. * Maintain approved content on websites. * May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support. * May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness. * - Other duties may also be assigned DESIRED QUALIFICATIONS: * Prior work experience at Stanford University and/or in higher education strongly preferred * Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred * Ability to work independently, prioritize workload and meet strict deadlines * High level of attention to detail and accuracy. * Demonstrated ability to act with tact and maintain confidentiality. * Demonstrated problem solving and analytical skills. * Demonstrated ability to work well with Stanford colleagues and clients and with external organizations. EDUCATION & EXPERIENCE (REQUIRED): High school diploma and three years of administrative experience, or combination of education and relevant experience. KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED): * Proficient computer skills and demonstrated experience with office software and email applications. * Demonstrated success in following through and completing routine tasks. * Strong organizational skills and attention to detail. * Strong verbal and written communication skills. * Excellent customer service and interpersonal skills. * Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS*: * Constantly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. WORK STANDARDS * Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations. * Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned. * Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, ******************************* WORKING CONDITIONS: Office environment, in the hospital. The expected pay range for this position is $31.79 to $37.96 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (***************************************************** provides detailed information on Stanford's extensive range of benefits and re Additional Information * Schedule: Full-time * Job Code: 4097 * Employee Status: Regular * Grade: E * Requisition ID: 106022 * Work Arrangement : Hybrid Eligible