Manager's assistant/administrative assistant jobs in West Haven, CT - 201 jobs

A small Greenwich company in the luxury consumer goods industry is looking for an Executive/Personal Assistant to support the President. The company is run from the Principal's home and this is an in-person position, working from the fully equipped home office. Key Responsibilities: Executive Assistant Responsibilties- Provide day-to-day administrative support to the President Coordinate extensive travel (domestic and international), transportation, accommodations and logistics Draft and prepare correspondence and documents Manage calendars, appointments, and meetings (in-person and virtual) Maintain organized filing systems (digital and physical) Order office supplies and provide general office assistance Track tasks, follow up on action items, and project management Personal Assistant Responsibilties: Coordinate repairs, maintenance, and service providers for the household Manage scheduling and projects for the home Handle errands and day-to-day logistical tasks, as needed Anticipate needs and proactively address issues Qualifications & Skills: Bachelor's Degree Preferred 3-5 years of experience in an administrative or personal assistant role CRM experience a plus Strong organizational and time-management skills Clear written and verbal communication skills High level of discretion and confidentiality Detail-oriented with excellent follow-through Proactive and able to work independently Comfortable working in a small, in-home office environment

Under the direct supervision of the Program Manager and supporting the Director of the Digital Ethics Center, the Senior Administrative Assistant will provide high quality administrative assistance in a fast-paced environment. Duties to include greeting visitors, managing complex calendars and travel commitments, managing correspondence (including private, confidential, and sensitive emails), scheduling meetings, and creating, editing, and sending letters, references, and reports. In coordination with the Program Manager, this position will coordinate special functions and events for the Center (e.g., seminars, faculty searches, special presentations) by planning and organizing to ensure all details are handled in advance and managing events so that functions run smoothly (e.g., by preparing and circulating papers, agendas, minutes, and briefing notes, as appropriate). In addition, this position will manage office supply orders, process business expense, check requests, reimbursements, invoices, and facilities requests. This position will be responsible for travel arrangements for staff and visitors, creating detailed itineraries, and following up to ensure that travel reimbursements are accurate and timely. This position will assist in managing the Center's communication channels, including the DEC inbox, Mailman lists, newsletter, and social media platforms (e.g., LinkedIn). Responsible for maintenance and updating of the website. The position assists in the collection and assembly of materials for annual progress reports and grant proposals, application and appointment process for post docs and performs other administrative functions as needed in support of the Center. This position is a 30 hour per week position with potential more hours as needed (not exceeding 37.5 hours per week). Required Skills and Abilities 1. Demonstrated ability in an administrative support role. Proven proficiency with Outlook emailing, calendaring and management of complex calendars. Proven intermediate skills with Microsoft Word, PowerPoint, and Excel. 2. Strong problem solving, organizational and analytical skills. Ability to work in a team environment with a positive attitude, with the ability to take initiative. 3. Excellent written and oral communication skills with strong attention to detail and time management. Proven ability to handle confidential information. 4. Proven experience with processing expenses and coordinating travel. 5. Ability to manage multiple projects simultaneously in a fast-paced environment. Proven record of good attendance and punctuality. Preferred Skills and Abilities 1.Experience with Yale systems, i.e., Workday, SciQuest, and Concur. 2. Experience working in a higher education institution in a role supporting an academic position, department or school. 3. Experience with website maintenance.

We are seeking an Office Administrative Assistant to manage the front desk of our office in Sag Harbor. This is a key role for us, as this position is the company's first point of contact for our clients, partners and vendors. We are looking for an energetic individual who is well-organized, communicates well and practices excellent time management skills. In addition, this individual should have top-notch customer service skills and be a problem solver. RESPONSIBILITIES: Answers and transfers phone calls, screening when necessary Welcomes and directs visitors and clients Maintains filing systems as assigned Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed Responds to and resolves administrative inquiries and questions Coordinates and schedules travel, meetings, and appointments for managers or supervisors Prepare agendas and schedules for meetings as needed Maintains office supplies and coordinates maintenance of office equipment Order supply for yards and field workers, including uniforms, handheld equipment, etc. Oversees distribution of the mail Oversee the organization and planning of all charitable donations. Create process for requests for donation to be submitted and reviewed Oversee Conference registrations; review process registration forms, review all travel arrangements if required, all restaurant reservations if required Oversee the organization and maintain the permits and renewal calendar Oversee Membership renewals (ex. ASLA, Garden Conservancy, etc.) Manage the renewal of all permit registrations/2290/special permits annually Manage the renewal of landscaper/contractor permits as needed Enter cash receipts QUALIFICATIONS: Excellent verbal and written communication skills Excellent interpersonal and customer service skills Proficient in Microsoft Office Suite or related software Excellent organizational skills and attention to detail Basic understanding of clerical procedures and systems such as recordkeeping and filing Ability to work independently Spanish language proficiency a plus

Based in Greenwich, CT, Summer Rain employs more than 170 people and has been in operation for over 40 years. The company provides unparalleled irrigation and landscape lighting. wells and water filtration services to residential and commercial customers in Connecticut and New York. Recognized nationally as one of the top 100 irrigation companies in America, Summer Rain is dedicated to exceeding customer expectations and meeting the needs of its employees and communities. The company guarantees a 24-hour response time and immediate emergency service for its custom-designed irrigation and lighting systems. Role Description This is a full-time, on-site role for an Office Administrative Assistant located in Port Chester, NY. The Office Administrative Assistant will be responsible for a variety of clerical and administrative tasks including answering phones, scheduling appointments, managing executive schedules, and providing support to other staff members as needed. These tasks will necessitate excellent phone etiquette and strong communication skills. Salary range- $50,000 to $55,000. Qualifications Administrative Assistance and Executive Administrative Assistance skills Excellent Phone Etiquette and Communication skills Proficient Clerical Skills Strong organizational skills and attention to detail Ability to multitask and manage time efficiently Experience with office software and equipment Previous experience in a similar role is a plus

Executive Assistant/Office Coordinator DEPARTMENT: Administration FLSA STATUS: Salaried, Exempt LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner's representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sound like a winning formula for you? Join us! THE ROLE Legends Global is seeking a highly organized, proactive, and detail-oriented Executive Assistant / Office Coordinator to support our senior leadership team in Norwalk, CT. This role is critical in ensuring the smooth operation of executive-level functions, including calendar management, travel coordination, and administrative support. The ideal candidate will be a self-starter with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Calendar Management: Coordinate and manage complex calendars for C-suite and VP-level executives. Schedule internal and external meetings, ensuring optimal time management and prioritization. Proactively resolve scheduling conflicts and anticipate executive needs. Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries. Prepare and reconcile travel expense reports in a timely manner. Administrative Support: Draft, edit, and format job descriptions, memos, presentations, and other business documents. Handle confidential information with discretion and professionalism. Support meeting preparation, including agendas, materials, and follow-up actions. Executive Liaison: Serve as a point of contact between executives and internal/external stakeholders. Facilitate communication and ensure timely responses to inquiries and requests. Office Coordination: Assist with event planning, team offsites, and special projects as needed. Maintain office supplies and coordinate with vendors and facilities teams. Qualifications To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience High school diploma required; bachelor's degree or equivalent experience preferred. Minimum of 3+ years' experience as an Executive Assistant or in a similar administrative support role, ideally in a corporate or fast-paced environment. Skills and Abilities Exceptional written and verbal communication skills, with the ability to liaise effectively with senior leadership, clients, and external partners. Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Excellent organizational and time-management skills, with the ability to juggle competing priorities and manage multiple tasks simultaneously. Proven ability to maintain confidentiality and handle sensitive information with professionalism and care. Strong interpersonal skills, with a professional and friendly demeanor to effectively work with executives, staff, and external stakeholders. Strong knowledge of national and international travel logistics, including visa applications, bookings, and expense management. Basic understanding of budgeting, financial reporting, and expense tracking. COMPENSATION Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. WORKING CONDITIONS Location: On Site - Norwalk, Connecticut Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position. Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Job DescriptionSalary: Commensurate with experience Accounts Payable Administrative Assistant Rizzo Companies is seeking a proactive and detail-oriented individual to join our team as an Accounts Payable Administrative Assistant. This individual will be responsible for handling the accounts payable process, ensuring timely and accurate payment processing, and supporting the department with daily administrative tasks. Responsibilities: Process and verify invoices, packing slips, and purchase orders for accuracy. Prepare and process payments, including checks and electronic transfers. Maintain organized records of accounts payable transactions and supporting documentation. Communicate with vendors to resolve billing issues, discrepancies, and payment inquiries. Assist with month-end and year-end accounts payable reconciliations. Support the accounts payable department with daily administrative tasks. Ensure compliance with Rizzo Companies policies and accounting procedures. Provide general administrative support to the department as needed. Requirements: At least 3 years of prior experience in an accounts payable role is required, preferably in the construction industry. Proficiency in Microsoft Office is required. Associates or Bachelors degree in Accounting, Finance, Business Administration, or a related field is preferred. Experience with accounting software, such as Sage/Timberline is a plus. Strong work ethic and commitment to accuracy and timeliness. Strong organizational and multitasking abilities. Excellent communication skills. Ability work independently. Salary is commensurate with experience. **Affirmative Action/Equal Opportunity Employer**

Job DescriptionBenefits: 401(k) 401(k) matching Health insurance Paid time off Fletcher Development LLC in Stamford CT is looking for a strong, energetic and dependable Administrative Assistant to support a team of Construction Project Managers. The successful candidate will have experience with administrative duties, strong communication and interpersonal skills, as well as excellent organizational abilities and strong attention to details. They will be proactive and able to thrive in a fast-paced, multi-tasking environment. Proficiency with Excel, PowerPoint, and other computer software programs is essential. Key Responsibilities: Schedule and coordinate appointments and meetings Manage calendars for multiple team members Utilize CRM software to track contacts and project details Handle light invoicing and administrative bookkeeping tasks Prepare and maintain Excel spreadsheets for budgets, bids, and project tracking Create and edit PowerPoint presentations for internal meetings and client proposals Assist with business development activities and marketing initiatives Conduct research to support project and business needs Provide consistent follow-up and follow-through on tasks and communications Maintain a positive, can-do attitude and team-oriented mindset Manage multiple tasks and priorities effectively Please note: The responsibilities listed above represent the core functions of this role; however, the position is dynamic and may include additional administrative, operational, or project-related tasks as needed to support the team and company growth. Qualifications: Prior experience in an administrative support role (experience in construction or project management environments is a plus) Strong proficiency with Microsoft Excel, PowerPoint, Word, Outlook, and other computer software; familiarity with CRM systems and cloud-based file management preferred Excellent organizational and communication skills High attention to detail and accuracy Ability to work independently, multitask, and take initiative If you're someone who thrives on being the backbone of a dynamic construction team, wed love to hear from you! Basic Qualifications Bachelors Degree Minimum 3 years related Administrative Assistant experience preferable in the Construction environment Advanced computer skills to include, but not limited to Microsoft Office Suite; Outlook and Excel. REFERENCES REQUIRED COMPENSATION DEPENDANT UPON EXPERIENCE

Job Description . This role exists to extend the Executive Vice President's (EVP) effectiveness, time, and impact across every dimension of the enterprise. The Executive Assistant operates as a trusted strategic partner, anticipating needs before they surface, protecting the EVP's focus, orchestrating priorities across complex systems, and ensuring the organization operates at the pace and standard required of elite leadership. You will sit at the intersection of strategy, execution, relationships, and trust. Key Responsibilities 1. EVP Time & Priority Architecture Design, protect, and continuously optimize the EVP's calendar to reflect strategic priorities, not noise. Serve as a trusted gatekeeper, screening meetings, communications, and requests using executive-level judgment. Ensure all commitments align with organizational goals, timing, and return on investment Build buffers, white space, and recovery time to sustain peak executive performance 2. Strategic Thought Partnership Act as a sounding board for ideas, decisions, and trade-offs Prepare decision-ready briefings, executive memos, presentations, and synthesized intelligence Track long-term initiatives, critical relationships, and executive commitments Ensure disciplined follow-through across leadership, board, and external stakeholders 3. Enterprise Communication & Alignment Draft, refine, and manage executive-level communications with precision and discretion Serve as the EVP's proxy when appropriate, internally and externally Ensure messaging is intentional, consistent, and aligned with organizational values and brand Maintain absolute confidentiality in all matters 4. Executive Operations, Travel & Logistics Manage complex national travel, itineraries, and logistics with military-grade precision Travel with or ahead of the EVP as needed to support meetings, site visits, and key initiatives Anticipate logistical and personal needs without being asked Manage expenses, receipts, reimbursements, and supporting documentation Maintain dashboards, workflows, and systems that support executive performance 5. Administrative & Organizational Enablement Coordinate communication and task flow across leadership and departments Maintain digital and physical filing systems with audit-ready discipline Draft correspondence, reports, and internal documentation Support executive initiatives, special projects, and enterprise priorities Organize company events, leadership meetings, and strategic convenings Requirements Required Capabilities & Qualifications 3-5+ years supporting senior executives (construction, engineering, or federal contracting preferred) Exceptional judgment and decision-making instincts Advanced written and verbal communication skills High emotional intelligence and professional maturity Mastery of prioritization, systems, and execution Ability to operate effectively amid ambiguity, speed, and complexity Proficiency in Microsoft Office, CRMs, spreadsheets, and modern business tools Demonstrated discretion handling sensitive and confidential matters Willingness and ability to travel regularly and maintain flexible availability Preferred: Experience supporting executives in fast-paced, project-based organizations Familiarity with construction operations, federal or multi-site environments Experience leveraging AI or advanced tools to increase executive efficiency Self-starter mindset with strong anticipatory instincts Benefits 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance Professional growth Work Location: On the road

PRIMARY PERFORMANCE RESPONSIBILITIES: * Coordinates calendars and room reservations for Center programs. * Utilizes automated word processing equipment using internally stored systems and procedures to produce correspondence, forms, reports, statistical information and other office/departmental data. * Provides general administrative and clerical support to enhance the operation of the Center for Professional Learning & Curriculum Support (PLCS). * Manages conference requests (including travel arrangements and related reimbursement). * Sets up automated filing systems for the storage and retrieval of data. * Maintains accurate and complete records and files. * Compiles a variety of data from automated and manual office records and outside sources to create reports for staff, departments or governmental agencies. * Enters data including program and services descriptions, into the Center's online course catalogue. * Communicates with district leaders, school leaders -educators from multiple districts. Communicates with vendors. * Participates in center-wide team meetings and events Enters data (program registration, attendance, etc.) and preparation for reporting internally and externally. * Processes POs, travel reimbursements, and maintains inventory of office supplies and forms, etc. * Composes, proofreads, edits, corrects and formats memos and correspondence. * Answers telephone calls and either independently handles requests for routine information about department or office procedures and programs or routes calls to appropriate staff. * Completes additional tasks/duties as assigned by the Center's Senior Director.

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Job Title: Business Administration Associate Employment Type: Full -Time Industry: Property Management / Real Estate Compensation: $65,000 About Us We are a collaborative, people -focused property management organization committed to delivering exceptional service to our residents, employees, and partners. As we grow, we're looking for a detail -oriented and motivated Business Administration Associate to join our team. This role is perfect for someone who enjoys supporting operations, working closely with multiple departments, and playing a vital part in keeping our business running smoothly. If you love organization, communication, and being the person others rely on-this may be your next great opportunity. What You'll Do As our Business Administration Associate, you will play an important role in supporting our internal teams and property operations. Key responsibilities include: Financial & System Support Enter NSF transactions into the system and communicate updates to managers. Ensure utilities are paid and accurately posted in Avid and Rent Manager. Verify that GL codes are correct on invoices within Avid. People & Onboarding Coordination Set up all new hires in ADP and ensure all onboarding paperwork is completed. Vendor & Property Coordination Communicate with vendors regarding outstanding invoices while keeping property managers informed. Assist with sending packages, documents, and materials to properties as needed. Support property teams with Rent Manager issues by coordinating calls between the property manager and the RM support team. Knowledge of Zego Payment Systems - Preferred What We're Looking For Strong attention to detail and accuracy Excellent communication skills Comfort working in accounting and operational systems (Avid, Rent Manager, ADP, Zego preferred but not required) Ability to work collaboratively with multiple departments A proactive mindset-you enjoy solving problems before they escalate Dependable, organized, and committed to professional growth Why You'll Love Working Here Supportive, team -centered culture Opportunities to learn and grow within the organization Meaningful work that helps our properties, residents, and teams thrive A stable and respected employer in the property management space How to Apply If this role sounds like a great fit for your skills and career goals, we'd love to hear from you. Please submit your resume directly through Indeed. We look forward to connecting with you!

Administrative Support Assistant (temporary) - Employee Health & Wellness At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. Duties of this Administrative Support Assistant include but are not limited to the following: Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues. Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment. Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office. Ensure timely and accurate data entry, review and audit. Greet employees, answer questions, and provide information regarding protocol and policies of the office. Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX. Work with admitting to ensure effective interactions and to minimize errors. Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic). Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems. Actively participate in department activities, events, meetings and huddles. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee's initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. Qualifications: Required Qualifications: Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction. Experience with Electronic Medical Records. Proficient in Microsoft Office Suite. Must have excellent customer service, communication and interpersonal skills. Must be highly organized and able to multitask. Preferred Qualifications: Experience using Cerner, IDX, PeopleSoft. Prior experience with a physician office scheduling system. Experience working directly with Human Resource Services. Experience in an Employee Health/Occupational Medicine type clinic. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential. ” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen*Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range:The salary range (or hiring range) for this position is $45,372 - $58,366 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:Location pay for UUP full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504268Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: HR - Employee Health & WellnessSchedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, SunPosting Start Date: Dec 8, 2025Posting End Date: Mar 9, 2026, 3:59:00 AMSalary:$45,372 - $58,366 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

Administrative Support Assistant (temporary) - Employee Health & Wellness At Stony Brook Medicine, the Administrative Support Assistant with Employee Health & Wellness is a valuable member of our Human Resources team. The position provides front-desk, customer focused administrative support for the Employee Health & Wellness Department. Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence. The qualified candidate functions as a resource to employees, office staff, and the Director of Employee Health and Wellness. Duties of this Administrative Support Assistant include but are not limited to the following: Significant interaction and coordination with Hospital Human Resources related to new employee pre-employment physicals, employee annual assessments and related issues. Assist with the preparation, distribution and follow-up on employees that are not compliant with the annual physical assessment. Assists the director with effective and efficient office flow and operations, working with office staff to keep on schedule to meet the high-volume demands of the office. Ensure timely and accurate data entry, review and audit. Greet employees, answer questions, and provide information regarding protocol and policies of the office. Responsible for scheduling annual and pre-employment appointments for employees. Arrive and discharge employees in the office as well as in Cerner and IDX. Work with admitting to ensure effective interactions and to minimize errors. Manage the day to day preparation of employee paperwork for MDs/Pas/RNs in the department; creating, pulling and filing charts and copying records (hardcopy and electronic). Manage supplies, order supplies and re-stock forms for charting and operation of EH&W Department using hospital systems. Actively participate in department activities, events, meetings and huddles. The selected candidate will be offered a temporary appointment. Temporary appointments ordinarily shall be given only when an employee's initial appointment in the University is made to a position vacated by a professional employee who is serving a probationary appointment pursuant to Title C, section 5, or Title D, section §6 of the SUNY Policies of the Board of Trustees. A temporary appointment is also appropriate whenever a position has been vacated by an employee on approved leave. A temporary appointment is one that may be terminated at any time. Qualifications: Required Qualifications: Associate's degree and a minimum of 2 years of experience in an outpatient office (physician office, clinic) with high volume face to face patient/customer interaction. Experience with Electronic Medical Records. Proficient in Microsoft Office Suite. Must have excellent customer service, communication and interpersonal skills. Must be highly organized and able to multitask. Preferred Qualifications: Experience using Cerner, IDX, PeopleSoft. Prior experience with a physician office scheduling system. Experience working directly with Human Resource Services. Experience in an Employee Health/Occupational Medicine type clinic. Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. _________________________________________________________________________Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions maybe subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. This function/position maybe designated as “essential. ” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements:Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*Complete electronic reference check with a minimum of three (3) professional references. Successfully complete a 4 panel drug screen*Meet Regulatory Requirements for pre employment screenings. Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. ________________________________________________________________________Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at *************. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range:The salary range (or hiring range) for this position is $45,372 - $58,366 / year. The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as:Location pay for UUP full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line. Job Number: 2504268Official Job Title: TH Staff Assistant IIJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: HR - Employee Health & WellnessSchedule: Full-time Shift :Day Shift Shift Hours: 8:00 AM - 4:30 PM Pass Days: Sat, SunPosting Start Date: Dec 8, 2025Posting End Date: Mar 9, 2026, 3:59:00 AMSalary:$45,372 - $58,366 / TotalSalary Grade:SL1SBU Area:Stony Brook University Hospital

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations. SCHEDULE Monday: 5:00pm-9:00pm Tuesday:5:00pm-9:00pm Wednesday:5:00pm-9:00pm Thursday:5:00pm-9:00pm Saturday:9:30am-1:30pm SUMMARY Family Service League is seeking a part-time Administrative Assistant for the Family Recovery Center (FRC) in Bay shore, NY. The Administrative Assistant will handle general administrative and clerical functions. The Administrative Assistant will be responsible for interacting with clients by phone or in-person to help navigate clinic services, scheduling appointments, and assisting with the completion of related paperwork. RESPONSIBILITIES The Administrative Assistant will greet and interact with clients, visitors, and referral sources. Perform electronic data entry and record keeping. Assist supervisory staff with required statistical data collection and reporting. The Administrative Assistant will assist with supply order. Assist with operation of technology, including phones, computers, copiers/scanners, and fax machines. Assist with completion of insurance paperwork, including prior authorizations for treatment. Help maintain a positive and productive work environment. Assist with coverage at other locations as needed. Maintain positive working relationships with others both internally and externally to achieve goals of the organization. The Administrative Assistant will work cooperatively and effectively with others to set goals, resolve problems and make decisions. Work with Facility Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities. All other duties as assigned. QUALIFICATIONS High School Diploma or equivalent required. Minimum of two years of related experience in an office setting required. Ability to multi-task, have excellent customer service skills and work as part of a team. Strong verbal and written communication skills required. Proficient computer skills, including Microsoft Office required. Bilingual in Spanish preferred. Must be able to work a flexible schedule for office coverage. PHYSICAL REQUIREMENTS This position requires sitting for long periods of time. Some light lifting may be required.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Overview The Promo Staff is responsible for engaging with guests and ensuring a fun experience at all Hartford Wolf Pack games. This role will pay an hourly rate of $16.94 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 10, 2026. Responsibilities Work during Wolf Pack Game Nights/Days to assist Game Operations with various responsibilities including but not limited to setting-up Sonar's locker and similar areas, selling 5050 / Jersey Raffle tickets, Chuck A Pucks and Managing Silent Auction Table and assist with other gameday needs. Assist at events and promotional activities to grow the Wolf Pack fan base. Engage prospective and current Wolf Pack fans in a professional and positive manner through various promotions, events, and marketing efforts. Assist in generating brand awareness for the Wolf Pack at a variety of local events and activities (if applicable). Provide full operational support (set-up/tear-down) of all promotional materials including tents, tables, etc. Qualifications Acquiring degree in the following or similar fields: Sports Management, Marketing, Promotions, Game Ops. Ability to work a flexible schedule including days, nights, weekends, and holidays. Excellent communication skills required with thorough understanding of written and spoken English. Ability to stand for long periods of time. Ability to traverse a variety of terrain and floor surfaces including stairs, escalators, carpet, concrete, ice. Ability to work in heights, in darkened area, around crowds, loud noise, and flashing lights. Ability to remain calm and focused in fast-paced environment and stressful situations. Ability to accurately and quickly perform basic math. Must be available for 80% of games, Not guaranteed to be scheduled for all available dates. Ability to skate on ice not necessary, but a plus. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Rizzo Companies is seeking a proactive and detail-oriented individual to join our team as an Accounts Payable Administrative Assistant. This individual will be responsible for handling the accounts payable process, ensuring timely and accurate payment processing, and supporting the department with daily administrative tasks. Responsibilities: Process and verify invoices, packing slips, and purchase orders for accuracy. Prepare and process payments, including checks and electronic transfers. Maintain organized records of accounts payable transactions and supporting documentation. Communicate with vendors to resolve billing issues, discrepancies, and payment inquiries. Assist with month-end and year-end accounts payable reconciliations. Support the accounts payable department with daily administrative tasks. Ensure compliance with Rizzo Companies policies and accounting procedures. Provide general administrative support to the department as needed. Requirements: At least 3 years of prior experience in an accounts payable role is required, preferably in the construction industry. Proficiency in Microsoft Office is required. Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred. Experience with accounting software, such as Sage/Timberline is a plus. Strong work ethic and commitment to accuracy and timeliness. Strong organizational and multitasking abilities. Excellent communication skills. Ability work independently. Salary is commensurate with experience. **Affirmative Action/Equal Opportunity Employer**

. This role exists to extend the Executive Vice President's (EVP) effectiveness, time, and impact across every dimension of the enterprise. The Executive Assistant operates as a trusted strategic partner, anticipating needs before they surface, protecting the EVP's focus, orchestrating priorities across complex systems, and ensuring the organization operates at the pace and standard required of elite leadership. You will sit at the intersection of strategy, execution, relationships, and trust. Key Responsibilities 1. EVP Time & Priority Architecture Design, protect, and continuously optimize the EVP's calendar to reflect strategic priorities, not noise. Serve as a trusted gatekeeper, screening meetings, communications, and requests using executive-level judgment. Ensure all commitments align with organizational goals, timing, and return on investment Build buffers, white space, and recovery time to sustain peak executive performance 2. Strategic Thought Partnership Act as a sounding board for ideas, decisions, and trade-offs Prepare decision-ready briefings, executive memos, presentations, and synthesized intelligence Track long-term initiatives, critical relationships, and executive commitments Ensure disciplined follow-through across leadership, board, and external stakeholders 3. Enterprise Communication & Alignment Draft, refine, and manage executive-level communications with precision and discretion Serve as the EVP's proxy when appropriate, internally and externally Ensure messaging is intentional, consistent, and aligned with organizational values and brand Maintain absolute confidentiality in all matters 4. Executive Operations, Travel & Logistics Manage complex national travel, itineraries, and logistics with military-grade precision Travel with or ahead of the EVP as needed to support meetings, site visits, and key initiatives Anticipate logistical and personal needs without being asked Manage expenses, receipts, reimbursements, and supporting documentation Maintain dashboards, workflows, and systems that support executive performance 5. Administrative & Organizational Enablement Coordinate communication and task flow across leadership and departments Maintain digital and physical filing systems with audit-ready discipline Draft correspondence, reports, and internal documentation Support executive initiatives, special projects, and enterprise priorities Organize company events, leadership meetings, and strategic convenings Requirements Required Capabilities & Qualifications 3-5+ years supporting senior executives (construction, engineering, or federal contracting preferred) Exceptional judgment and decision-making instincts Advanced written and verbal communication skills High emotional intelligence and professional maturity Mastery of prioritization, systems, and execution Ability to operate effectively amid ambiguity, speed, and complexity Proficiency in Microsoft Office, CRMs, spreadsheets, and modern business tools Demonstrated discretion handling sensitive and confidential matters Willingness and ability to travel regularly and maintain flexible availability Preferred: Experience supporting executives in fast-paced, project-based organizations Familiarity with construction operations, federal or multi-site environments Experience leveraging AI or advanced tools to increase executive efficiency Self-starter mindset with strong anticipatory instincts Benefits 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance Professional growth Work Location: On the road

Established in 1926, Family Service League is a social services agency transforming lives and communities through mental health, addiction, housing, and essential human services with more than 60 social service programs in over 20 locations. SCHEDULE Monday 10:00am-6:00pm Tuesday 10:00am-6:00pm Wednesday 11:00am- 7:00pm Thursday 1:00pm-9:00pm Friday 9:00am-5:00pm SUMMARY Family Service League is seeking a full-time Administrative Assistant for our Mental Health Clinic in Bay Shore. The Administrative Assistant will be responsible for working at the front desk of the behavioral health clinic. The Administrative Assistant will be responsible for interacting with clients by phone or in-person to help navigate clinic services. The Administrative Assistant will assist with appointment scheduling and completion of related paperwork. We offer a generous benefits package including the following: Health and Dental Insurance Vision Insurance Flexible Spending Account (FSA) Retirement Savings Plan with a 5% employer contribution Life and AD&D Insurance Generous PTO (paid time off) Up to 11 paid Holidays Paid Sick Leave Student Tuition Remission Program Employee Assistance Program (EAP) Company paid Short-Term and Long-Term Disability May be eligible for Public Service Loan Forgiveness (PSLF) Employee Discounts and more! RESPONSIBILITIES The Administrative Assistant will perform general clerical functions, including answering phones, scheduling, loading, and confirming appointments, scanning, filing and reporting to assist the multidisciplinary team with efficiently operating the office. Greet and interact with clients, visitors, and referral sources. Perform electronic data entry and record keeping. Assist supervisory staff with required statistical data collection and reporting. The Administrative Assistant will assist with supply order. Assist with operation of technology, including phones, computers, copiers/scanners, and fax machines. Assist with completion of insurance paperwork, including prior authorizations for treatment. Help maintain a positive and productive work environment. Assist with coverage at other locations as needed. Maintain positive working relationships with others both internally and externally to achieve goals of the organization. Work cooperatively and effectively with others to set goals, resolve problems and make decisions. Work with Facility Manager to set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities. Computer proficiency, including Microsoft office, required. All other duties as assigned. QUALIFICATIONS High School Diploma or equivalent required. At least 2 years of related experience in an office setting required. Excellent verbal and written communication skills, as well as customer service skills are required. Proficient computer skills, including Microsoft Office, required. Ability to multi-task and work as part of a team. Bilingual in Spanish preferred. Must be able to work a flexible schedule for office coverage. PHYSICAL REQUIREMENTS Sitting for long periods of time. Some light lifting may be required.

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Promo Staff is responsible for engaging with guests and ensuring a fun experience at all Hartford Wolf Pack games. This role will pay an hourly rate of $16.94 Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching This position will remain open until April 10, 2026. About the Venue PeoplesBank Arena is Connecticut's premier destination for sports & entertainment. The 15,000+ seat downtown arena is home to the eleventh-time National Champion UConn Women's Basketball team and the six-time National Champion UConn Men's Basketball team. Led by Hall of Fame basketball Head Coach Geno Auriemma and Dan Hurley, the Men's & Women's basketball programs have established themselves as national powerhouses. PeoplesBank Arena is also home to the AHL's Hartford Wolf Pack, the primary developmental affiliate of the New York Rangers. PeoplesBank Arena entertains millions of visitors annually with a variety of concerts, family shows, ice-skating spectaculars, consumer events, and trade shows throughout the season. The venue has played host to an extraordinary roster of world-renowned artists, including Taylor Swift, Justin Timberlake, Bruce Springsteen, Billy Joel, Pearl Jam, Black Eyed Peas, Britney Spears, Drake, and many others. PeoplesBank Arena will continue to be the center of sports and entertainment for Hartford and the State of Connecticut for years to come. Responsibilities * Work during Wolf Pack Game Nights/Days to assist Game Operations with various responsibilities including but not limited to setting-up Sonar's locker and similar areas, selling 5050 / Jersey Raffle tickets, Chuck A Pucks and Managing Silent Auction Table and assist with other gameday needs. * Assist at events and promotional activities to grow the Wolf Pack fan base. * Engage prospective and current Wolf Pack fans in a professional and positive manner through various promotions, events, and marketing efforts. * Assist in generating brand awareness for the Wolf Pack at a variety of local events and activities (if applicable). * Provide full operational support (set-up/tear-down) of all promotional materials including tents, tables, etc. Qualifications * Acquiring degree in the following or similar fields: Sports Management, Marketing, Promotions, Game Ops. * Ability to work a flexible schedule including days, nights, weekends, and holidays. * Excellent communication skills required with thorough understanding of written and spoken English. * Ability to stand for long periods of time. * Ability to traverse a variety of terrain and floor surfaces including stairs, escalators, carpet, concrete, ice. * Ability to work in heights, in darkened area, around crowds, loud noise, and flashing lights. * Ability to remain calm and focused in fast-paced environment and stressful situations. * Ability to accurately and quickly perform basic math. * Must be available for 80% of games, Not guaranteed to be scheduled for all available dates. * Ability to skate on ice not necessary, but a plus. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.