Manager's assistant/administrative assistant jobs in West Sacramento, CA - 71 jobs

We are working with a client that is seeking an Administrative Assistant. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. This position will answer the phone, process mail, make bank deposits, office organization, and enforce company policies. This is a contract to hire position and is fully onsite. No relocation and no sponsorship available. This is a W-2 position. No B2C/C2C. Must live in the Sacramento area. Responsibilities Answer telephones, direct calls and take messages. Process all incoming mail, distribute to the correct individuals, and completes all daily outgoing mail in a timely manner. To include date stamping all incoming material, stocking mail supplies, updating postage machine, sealing envelopes, adding postage to outgoing mail, and creating mailing labels. Completes and updates Property Emergency Data Sheets, Update company answering service, investigate calls, and contact Regional Manager and Property Staff as needed. Write up bank deposits to either mail or scan to bank. Send payroll and management fee checks and other checks payable to corporate office bi-weekly. Calculate monthly corporate charge back. Update and maintain property codes on copier. Communicate all problems to Regional Accounting Director for assistance in resolutions. Request assistance in difficult situations by calling the appropriate staff person. Make appropriate decisions with the purpose of allowing oneself to handle situations on your own when absolutely possible. Be courteously and professionally with residents, clients, staff, and vendors while maintaining personal boundaries. Maintain a neat, clean and organized work environment. Assist in office responsibilities such as completing office supply orders, maintain accurate filing, faxing, copying, and other duties that may be assigned by management. Creating Excel databases, Word documents, and proof reading as needed. Assist Office Manager with daily upkeep of the Administration Area to include cleaning the break room, cleaning the supply room, stocking paper in all copiers, and insuring all supplies are accessible and stocked. Responsible for opening and closing the office for business. Qualifications Experience working with people of various backgrounds Exposure to accounting is recommended Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

Habitat for Humanity of Greater Sacramento provides Sacramento and Yolo County individuals and families with a springboard to secure, stable futures through affordable homeownership, home repairs, and neighborhood revitalization. Habitat for Humanity of Greater Sacramento impacts thousands of people annually through home builds, repairs, and community projects. Your Impact Reporting directly to the President & CEO and the Chief Administrative Officer, the Executive Office Administrator assists with day-to-day operations of the affiliate office. This includes but is not limited to providing executive support to the CEO and serving as Board liaison. The ideal candidate is a highly organized, proactive, solution-oriented, independent self-starter who is trustworthy and detail oriented. The Executive Office Administrator needs to be able to work well with people of diverse backgrounds, have a solid work ethic and high integrity as well as the ability to exercise good judgement and maintain confidentiality in a variety of situations. Must possess strong verbal and written communication, exceptional organizational skills, be flexible to changing circumstances and have the ability to maintain balance in a fast-paced working environment. Executive Support (50%) · Completes a wide variety of administrative tasks for the President & CEO including managing an active calendar, completing expense reports, arranging travel · Support with internal and external communications for all departments, responding to emails, mail inquiries, and other correspondence · Maintain a quality filing and communication system including contact management, document management and archiving · Conducts research and prepares reports, presentations, and other documents for meetings and events · Assists with special projects to support members of the Leadership Team Board Support & Liaison (20%) · Serve as a liaison to the Board of Directors and affiliated committees · Responsible for managing Board logistics, documents, and records · Maintains discretion and confidentiality in relationship with all Board members · Prepare, facilitate and record Board meetings · Adheres to applicable rules and regulations set in bylaws regarding Board and Board committee matters, including advance distribution of materials before meetings in electronic/paper format Office Management (30%) · Maintain and manage an office that is professional and inviting · Manage office space scheduling and usage · Serve as point person for facilities maintenance, mailing, shipping, and purchasing requests · Greet and assist guests, vendors, and clients · Work with Chief Administrative Officer to maintain clear and consistent front-facing messaging, particularly signage and communication with external contacts · Coordinate the agenda and logistics of all-staff meetings and off-site staff events · Records notes at all-staff meetings and provides recap · Assist with incoming mail processing · Adhere to office budget and maintain record of office expenses · Coordinate use of shared resources, including the purchasing of supplies · Coordinate services and vendors to maintain a clean and functional office space · Answer telephone calls and emails from clients and vendors and direct them to relevant staff · Assist with compliance of records retention regulations and report on destruction schedules · Staff support, including keeping staff up-to-date with latest organizational developments · Collaborating with HR to manage employee records, attendance, and vacation schedules - Creation of signage, digital and print collateral for the office Skills · Proven experience successfully performing the essential responsibilities and expectations of this position, working in a team-oriented and collaborative environment · Excellent organizational, time management, and prioritization skills · Very strong written and verbal communication skills; capable of interacting with individuals internally and externally · Highly organized, ability to multi-task, meet deadlines, and flexibility to adapt to the work · Excellent organizational and prioritization skills; ability to manage an unpredictable workflow and possess the flexibility to respond thoughtfully and quickly · Strong problem solving skills with ability to multitask in a fast-paced environment · Must have excellent PC knowledge - Microsoft Office Suite applications, Zoom, Adobe Acrobat Pro, PowerPoint, Excel (including charts), Adobe CC and accompanying design skills, and WordPress · Positive attitude and exceptional interpersonal skills, coupled with customer service-oriented approach · Must be able to pass background check Benefits: 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Life insurance Paid time off Vision insurance Work Location: In person

TITLE: SENIOR EXECUTIVE ASSISTANT STATUS: NON-EXEMPT REPORT TO: MGR - SR EXEC ASST TO PRES CEO DEPARTMENT: ADMINISTRATION PAY RANGE: $50.00 - $60.00 HOURLY GENERAL DESCRIPTION: The Sr Executive Assistant will serve to maintain the credibility, trust, and support of the Executive Suite offices and works as part of a cohesive team of administrative and executive assistant professionals, fostering a collaborative environment to ensure seamless support for senior management. The Sr Executive Assistant will serve as the primary point of contact for all inquiries on matters pertaining to the executive level offices, provide high-level executive support through one-on-one working relationships, and anticipate the needs of senior management by being proactive, organized, and informed. The Sr Executive Assistant possesses the skills to understand and anticipate complex schedules, priorities, preferences, and potential challenges, while being resourceful, efficient, and able to think ahead to provide solutions before issues arise. The Sr Executive Assistant is highly skilled in software and tools, demonstrates strong organizational and communication skills, and can leverage technology to streamline tasks and enhance efficiency. The Sr Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. TASKS, DUTIES, FUCNTIONS: Completes a broad variety of administrative tasks including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings. Communicates directly, and on behalf of senior management, with Board members, donors, Foundation staff, and others, on matters related to initiatives. Manages and attends management and Board related committees, prepares meeting packets, takes minutes, and tracks action items through to completion. Researches, prioritizes, and follows up on incoming issues and concerns addressed with senior management, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Works closely and effectively with senior management to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Anticipate the needs of the senior management and proactively address them before being asked. This involves a deep understanding of work style, priorities, preferences, and potential challenges to ensure smooth operations and efficient productivity. Maintain clear and concise communication, both verbally and in writing. Ensure information flows smoothly and be mindful of senior management's communication style and preferences. Provide advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook (or similar platforms). This includes advanced formatting, data manipulation, presentation creation, and email management. Streamline tasks and processes through the effective use of technology to increase efficiency and productivity. Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which may have organizational impact. Provide guidance and coaching to other Executive Assistants on best practices, tools, and processes. Conduct regular team check-ins to share updates, align priorities, and foster collaboration amongst the executive assistant teams. Act as liaison between executive assistants and other departments to ensure smooth continuous communication. Provide feedback and performance input to leadership regarding team effectiveness. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the operations of the Credit Union Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Maintains discretion and confidentiality in all Credit Union, board, and third-party relationships Serves as the administrative liaison to the board of directors, potentially assisting Board members with travel arrangements, lodging, and meal planning as needed Research, collect, interpret, and analyze data, troubleshoot, and/or investigate areas of special interest to the executives and provide evidence-based recommendations for review and/or action as requested. Participates in professional development in order to provide efficiency across the organization and maintain and acquire knowledge of organizational policies and procedures. Performs other assignments as required ORGANIZATIONAL CONTACTS & RELATIONSHIPS INTERNAL: All levels of staff and management. EXTERNAL: Members, regulators, credit union industry associations, community and strategic partners, travel agency personnel, and other individuals and groups contacting management. QUALIFICATIONS: EDUCATION: Minimum of AA degree in business related courses preferred EXPERIENCE: Minimum of seven years' experience in an Executive Assistant role. Minimum of seven years' experience working for senior management positions. KNOWLEDGE/SKILLS: Deep understanding of executive office procedures, protocols, and best practices in supporting high-level executives. Expert knowledge of office management systems, procedures, and best practices, including document control, filing, and record-keeping. Proficiency in various office software applications (e.g., Microsoft Office Suite, project management software) and ability to learn and adapt to new technologies quickly. Understanding of the specific industry and the organization's business operations, allowing for informed decision-making and effective support. Ability to understand and contribute to strategic planning processes, anticipate needs, and proactively address potential challenges. Exceptional written and verbal communication skills, including professional email etiquette, report writing, presentation preparation, and strong interpersonal communication. Highly organized with strong time management skills, able to prioritize tasks, manage multiple projects simultaneously, and meet deadlines effectively. Ability to analyze situations, identify problems, and develop effective solutions independently or collaboratively, demonstrating strong decision-making skills. Ability to think strategically and anticipate needs, proactively identifying and addressing issues before they arise. Excellent multitasking abilities, efficiently managing multiple tasks, projects, and priorities with a strong focus on accuracy and detail. Strong interpersonal skills, ability to build and maintain positive relationships with executive staff, internal stakeholders, and external contacts. Demonstrated ability to handle confidential information with utmost discretion and professionalism. Ability to adapt to changing priorities, work effectively in a fast-paced environment, and handle unexpected situations with flexibility and composure. PHYSICAL REQUIREMENTS: Prolonged sitting throughout the workday. Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc. Corrected vision and hearing within the normal range. A device to enhance hearing will be provided if needed. Occasional bending, stooping, and lifting up to fifteen pounds throughout the workday. Unusually long work hours may be required to accomplish tasks. LICENSES / CERTIFICATIONS: THIS PROVIDES AN OVERVIEW OF THE GENERAL SCOPE AND LEVEL OF WORK EXPECTED TO BE PERFORMED, BUT IT IS NOT AN EXHAUSTIVE LIST OF ALL DUTIES OR RESPONSIBILITIES ASSOCIATED WITH THE POSITION. THE CREDIT UNION RESERVES THE RIGHT TO MODIFY, ADD, OR REMOVE DUTIES AS NEEDED WITHOUT ADVANCE NOTICE. EMPLOYEES MAY BE REQUIRED TO PERFORM ADDITIONAL TASKS AND DUTIES AS DIRECTED BY THEIR SUPERVISOR, PROVIDED SUCH TASKS ARE WITHIN THE EMPLOYEE'S KNOWLEDGE, SKILLS, AND ABILITIES, OR CAN BE PERFORMED WITH REASONABLE TRAINING. NOTHING IN THIS JOB DESCRIPTION ALTERS THE AT-WILL EMPLOYMENT RELATIONSHIP OR LIMITS THE CREDIT UNION'S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES TO THIS POSITION AT ANY TIME. REV. 01/14/2026

Dometic is a global market leader in the mobile living industry. Millions of people around the world use Dometic products in outdoor, residential, and professional applications. Dometic Land Vehicles Americas is a trusted provider of high-end products for recreational vehicles, commercial passenger vehicles and overlanding vehicles in North America, Latin America, and the Caribbean. We are on a journey of continuous growth - now looking for our next star - a passionate Executive Administrative Assistant. This position reports to Vice President, Human Resources, and will work in our Rosemont, IL, Dometic Office. About the position As an Executive Administrative Assistant supporting the executive team, you will be involved in providing high-level administrative and operational support to the President and executive leadership team. This role is responsible for managing complex calendars, coordinating executive communications, supporting strategic initiatives, and ensuring seamless day-to-day operations. Your main responsibilities Executive Support Manage calendars, schedule meetings, and coordinate travel for the President and executive team Prepare agendas, presentations, and briefing materials for internal and external meetings Handle confidential correspondence, documents, and sensitive communications with discretion Operational Coordination Support cross-functional initiatives, including project tracking, reporting, and follow-ups Assist with event planning, leadership offsites, and executive town halls Maintain executive files, records, and expense reports with accuracy and timeliness Coordinate logistics for meetings, location visits, and global visitor engagements Communication & Documentation Draft and edit executive-level communications, memos, and announcements Ensure timely responses to inquiries and requests, prioritizing urgent matters appropriately Support internal communications and culture-building efforts across leadership channels Process & Compliance Uphold company policies and procedures, ensuring compliance in scheduling, travel, and documentation Partner with HR, Legal, and Finance on executive onboarding, contracts, and approvals Maintain confidentiality and professionalism in all interactions What do we offer? You are offered an interesting role in a dynamic, fast paced, and global environment with great opportunities to grow and take on new challenges. The growth at Dometic is continuous - which gives you great possibilities to evolve with the company. Medical/Dental/Vision Insurance Employee Assistance Program (EAP) Disability insurance (STD/LTD) 401 (k) with company match PTO Company defined holidays and two floating holidays for you to use as you choose Paid maternity/paternity leave Tuition assistance Membership reimbursement (wholesale club and gym) Employee discounts on our incredible products Opportunities to make an impact

About the RoleIn this role, you will be responsible for overall operations of one or more executives: calendar management, business meetings, email support, coordinate domestic/international travel arrangements, complete expense reports and additional tasks/project required.What You'll Do Provides administrative support to a department, management group or executive on the Senior Leadership Team and below. Calendar management, making appointments, answering phones, making travel arrangements, file maintenance, maintaining and ordering office supplies and equipment, processing mail, copying, scheduling and planning meetings (meeting room, flip charts etc.) and processing expense reports. Has substantial understanding of the job, and applies knowledge and skills to complete a wide range of tasks. Normally receives little instruction on daily work, general instructions on newly introduced assignments. Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Work is generally of a critical or confidential nature. Ability to handle multiple tasks/projects, concurrently, with tight deadlines. Who You Are Strong verbal and written communication skills. Ability to communicate and build partnerships with all levels of management Proficient and advanced computer skills (e.g. Microsoft Office: Word, Excel, PowerPoint, etc.) Strong sense of urgency with the ability to handle multiple tasks High degree of professionalism and confidentiality Experience in customer service and/or a high-pressure, multitask environment

Performs entry-level tasks and progresses to moderately complex Structural Engineering work. Duties involve analysis and calculations, creation and markup of construction documents, project coordination, and project communication. Reports To: Project Manager Job Responsibilities Under the direct supervision of a Project Engineer, Senior Project Engineer, or Project Manager: Performs structural calculations. Assists in creating structural drawings. Capable of handling parts of drawings from medium to difficult complexity under supervision. Prepares simple details and drawings with the opportunity to learn and develop skills for more complex tasks. Performs assigned BIM work. Responds to construction RFIs and review construction submittals. Communicates during projects including coordination with other engineers/BIM staff and with design partners. Supports team objectives, goals, and projects. Assist colleagues who are in direct contact with clients. Performs other appropriate duties as assigned. Requirements [minimum] Bachelor's degree in Civil or Structural Engineering. [preferred] Master's degree in Structural Engineering. Basic Knowledge of Steel, Reinforced Concrete, Building Analysis, Seismic Design, and/or Wind Design. Basic Knowledge of ACI 318, AISC 360, AISC 341, ASCE 7, and IBC. Basic Knowledge of ETABS, RISA 3D, SAP, BlueBeam, REVIT, AutoCAD, Office 365, and/or RAM. Ability to work both independently and in a team environment. Excellent communication and interpersonal skills. Strong computer literacy, including Microsoft Office and cloud platforms (Sharepoint, Procore, etc.). EIT certification. Salary Description $72,000 - $80,000

Administrative Leader Associate Program - External Candidate Development Opportunity A structured program designed for individuals without prior healthcare experience to gain hands-on exposure, develop operational and strategic skills, and actively contribute to real-life healthcare operations at NorthBay Health. At NorthBay Health, the Administrative Leader Associate position is designed to be a learning, exposure and actively working in a real-life healthcare environment. The Associate will meet, interact, observe and be exposed to real-life business situations as well as contribute to work product. The Associate will interact with staff, physicians, executives and leaders in the organization, participating in activities and initiatives related to operations practice and supporting strategic initiatives as they relate to continuity of service, compliance, regulatory and professional standards, fostering collaborative interdisciplinary relationships. Additional duties will be assigned based on level of understanding of practice management responsibilities. Will have hands on opportunities to perform work as well as completing a capstone project to successfully complete this program. This program is designed to identify and foster promising candidates the opportunity to develop skills in operations management, strategic implementation, and work in dynamic live situations in the healthcare operations and corporate environments. Requirements for application: Candidate application (Oracle) including current CV/Resume required Two professional letters of recommendation and one letter of recommendation that provides a description of personal observation of exemplary customer service provided by you in the work setting. Personal Statement - Why are you interested in Healthcare Administration? What interest you in doing a LIT program with NorthBay Health? Why do you think you will excel in this program, why should we choose you? Success Indicators Consistent demonstration of leadership potential. Completion of all training modules and performance evaluations. Strong teamwork, adaptability, and problem-solving skills. Successful execution of program projects or capstone assignments. Key Responsibilities Leadership & Team Development Learn and apply core leadership principles, including communication, performance management, and team motivation. Support team leads/supervisors in daily operations, providing guidance and assisting with problem-solving. Act as a role model by demonstrating professionalism, accountability, and a positive attitude. Operational & Project Responsibilities Participate in rotational assignments across multiple departments to gain broad organizational knowledge. Assist with planning, organizing, and executing department initiatives. Identify areas for improvement and contribute to process optimization projects. Gather, analyze, and present data to support decision-making. Assists with work, projects and may participate in work-groups. Attend meetings as requested. Represent NorthBay when asked. Complete a capstone project prior to finishing the program. May be asked to do a presentation at the end of Program with learnings and key takeaways from experience or presentation related to capstone project. Training & Learning Be open to observation, learning and participating in operations. Attend leadership workshops, training modules, and development sessions. Complete assigned coursework, assessments, and progress milestones. Seek and integrate feedback from mentors, supervisors, and peers. Collaborate with cross-functional teams to understand operational needs and challenges. Be willing to share knowledge and experiences with those around you. Communication & Collaboration Performs other duties as assigned. 1. Education: Associate degree preferred. Completion of a Leadership Development program within another organization in any industry or five (5) years of experience as a leader the progressive advancement within an organization. Bachelor's degree preferred or currently pursuing. 2. Experience: Two (2) years of previous management experience required, or previous leadership experience required. 3. Skills: Stands out above and beyond for acceleration in customer services with demonstrated and proven examples. Consistently demonstrates leadership potential. Must be well organized, able to set priorities, work independently as an effective team member. Demonstrates effective time management skills. Must have critical thinking skills and be open to learning. Individual must be highly collaborative, be willing to assume new responsibilities as needed, accept accountability, and operate effectively under pressure. Confidence, integrity, and a sense of humor are also essential. Entrepreneurial spirit and demonstrated success in creating novel solutions to complex problems. Flexible, adaptable, persistent, passionate, management skills, facilitation skills. Maintains the utmost confidentiality related to items from the work setting. Appearance is professional. Proficient in Microsoft Word, Excel, and Outlook. Excellent oral and written communication skills required. 4. Interpersonal Skills: Demonstrates NorthBay's True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence. 5. Hours of Work: Monday through Friday, variable according to business needs. Determined by manager. 6. Compensation: $65 to $75k annually based on years of experience similar to this role.

About the Employer Rex and Margaret Fortune School of Education is a comprehensive education system including non-profit preschools, a network of tuition-free, public charter schools (TK-12th), and a school of education with master's programs and educator preparation programs accredited by the California Commission on Teacher Credentialing. in Sacramento/San Bernardino County. We prepare students for college starting in preschool, Transitional Kindergarten in San Bernardino and Sacramento Counties, and are focused on closing the African American achievement gap. Our Mission To graduate high-achieving students of good character prepared for college and citizenship in a democratic society. Our Vision To prepare teachers for service in public schools with competence and sensitivity that will enable them to develop students to their fullest potential. Our Approach At Fortune School, our education philosophy is The Five Pillars: 1) High Expectations, 2) Choice and Commitment, 3) More Time, 4) Focus on Results, and 5) Citizenship. We follow this philosophy in all our academic programs in service to the wide range of people we serve, from preschool to master's. Job Summary The position of Facilities Administrative Assistant involves assisting the Director of Facilities and Maintenance with secretarial and administrative tasks to manage administrative and clerical responsibilities. This includes planning and organizing office activities, facilitating communication flow, and conducting receptionist duties at the Home Office front desk. Mail collection, sorting, and distribution Prepare packages for delivery Greet all guests Answer multiline phone system, direct callers to the appropriate recipient, accurately record and deliver messages Inventory and order office supplies Minor service to office equipment: fax machine, copier, postage machine Maintain the reception area and classroom housekeeping Assist Home Office staff with projects, as needed Serve as Administrative support to the Facilities and Maintenance Department. Assist with executing organization-wide events and initiatives Make travel arrangements Hospitality/event planning This is a 12-month role with comprehensive benefits, including 100% full coverage of base plans, medical, dental, and vision for the employee and their eligible dependents. Additional perks include 96 hours of sick pay per academic year, 12 accrued vacation days, and fully paid breaks during Spring Break, Thanksgiving break, and a 2-week winter break. Hours 8:00 am - 5:00 with 60-minute unpaid lunch Qualifications EDUCATION AND EXPERIENCE: ** Bachelor's degree or equivalent required ** At least three years of office experience ** Proficient in Access, Microsoft Office, PowerPoint, Excel, and able to type 50 words per minute ** Complete command of the English language, written and oral. ** Knowledge of website management, email systems, mail merge, etc. Comments and Other Information Fortune School of Education provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. OUTSIDE AGENCIES/RECRUITERS - We are not working with outside agencies/recruiters to fill this position. Please do reach out to us directly if you are interested. We appreciate your respect and cooperation in not engaging with attempts to place your staff with our company. Thank you for understanding our internal process and for your interest in joining our team at Fortune.

Pay: $23/hour Full -Time Shift: 8:00am - 4:30pm Monday - FridayUrgently Hiring - Immediate Start! Are you an organized, detail -oriented individual with excellent multitasking skills? We're looking for a reliable Personal Assistant/Administrative Assistant to support our team and help keep operations running smoothly. What You'll Do: Manage schedules, appointments, and travel arrangements. Handle emails, phone calls, and correspondence on behalf of the team. Organize and maintain files, records, and documentation. Perform general office duties, including data entry, invoicing, and supply management. Assist with personal errands and tasks as needed. Coordinate meetings, prepare agendas, and take meeting minutes. RequirementsWhat We're Looking For: Strong organizational and time management skills. Excellent verbal and written communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace. Ability to work independently and prioritize tasks effectively. A proactive attitude and problem -solving mindset. Previous experience in a personal or administrative assistant role is required. URGENT START! 8:00PM -4:30 PM Monday - Friday

ASICSoft is the leader in staffing and consulting for Engineering and IT projects. Launched in 2006 ASICSoft has provided high quality talent and consulting services to leading companies throughout the United States. Our clients range from giants to start-ups in semiconductor, networking, multimedia, consumer electronics, defense/aerospace, medical, cloud, mobile, and beyond. The selected candidates will function as project coordinators, assisting engineers and project managers with administrative support essential in delivering quality services to our clients. The ideal candidates will be well versed in Microsoft Office Suite applications such as Excel, Word, and PowerPoint. The ability to organize project records and files, prepare client submittals, assist in preparing proposals and effectively communicate (verbally and in writing) in a dynamic, fast-paced environment are basic requirements. We are looking for energetic, detailed-oriented professionals who enjoy a challenge and take pride in their work. Prior experience in a similar position within an engineering, construction or architectural company will give you a definite advantage. Responsibilities:- Provide administrative support to Project Managers, Project Engineers and others as needed Assist in preparing written materials, including correspondence, reports and submittal packages Conduct quality/accuracy reviews of written materials prior to distribution to clients Maintain project files, including hard copies and electronic formats Aid with the collection, review, status and organization of project documentation and deliverables Prepare and distribute routine reports using word processing and spreadsheets Other basic administrative tasks on an as-needed basis as required Attend project meetings and take and distribute notes as needed Schedule vendor and staff presentations, take notes and secure refreshments for staff as needed for these meetings Requirements:- 3 - 5 years of experience in a Secretarial, Administrative Assistant or Project Coordinator position Proficiency with Microsoft Office applications (may be tested during the interview process) Ability to coordinate and maintain project files and correspondence Ability to work in a fast-paced environment with competing priorities Excellent interpersonal skills Must be able to successfully pass a background check Only candidates who include their resume will be considered for this position. Benefits:- medical, life, dental, disability and worker's compensation

The Executive Administrative Assistant/Confidential is distinguished from other classes within the Clerical series by the performance of the most complex, technical, and confidential duties for the executive level administrator. An incumbent in this classification performs a full range of highly responsible, complex, and confidential administrative support duties. Incumbents at this level work independently, typically receiving instruction or assistance only as new or unusual situations arise, and must be fully aware of the operating procedures and policies of the organizational unit and District. The organizational unit at this level includes multiple departments and/or divisions under the direction of the executive administrator. Incumbents may be required to perform additional or different duties from those set forth below to address the needs of the District and/or unit. ESSENTIAL FUNCTIONS: * Perform complex, highly skilled, confidential administrative support which includes the use of independent judgment; maintain confidentiality of sensitive information and work performed; assures smooth and efficient office operations; provide input to the assigned administrator concerning timelines and priorities; plan, coordinates and organize office activities. * Serve as a liaison to administrators, staff, faculty, students, representatives of educational institutions, local, state and federal agencies, and the general public by responding to requests, answering questions, clarifying information, resolving problems, explaining District policies and procedures or referring inquiries to others as necessary. * Compose, prepare and proofread a wide variety of reports, correspondence letters and memoranda, independently, from rough draft or from verbal instruction; research, compile, and review a variety of information and data related to responsibilities as needed; tabulates statistical data; prepare comprehensive analytical reports including charts and graphics; make mathematical and statistical calculations. Produce high quality and professional materials and reports in support of executive level management. * Assist in preparation, development, administration, and maintenance of assigned budget(s); analyze and summarize budget expenditures; collect expenditure and cost reports; processes financial transactions. * Interpret, apply and explain District operations, requirements, policies, procedures and related standards. * Exercise independent judgment to resolve various issues and conflicts; refers difficult issues to administrator. * Perform complex word processing, spreadsheet, and report writing tasks using a wide variety of software applications and techniques; prepare a variety of specialized documents and publications including manuals, brochures, handbooks, event programs and other informational items. * Provide complex and responsible executive support and confidential assistance related to collective bargaining issues, labor negotiations, contract grievances and employee litigation; as well as, staff evaluations, personnel matters and legal actions. * Prepare and submit draft personnel requisitions in Human Resources' electronic system. * Exercise independent judgement and discretion in scheduling appointments and meetings for assigned executive administrator; prepare and maintain a calendar of events to ensure timely coordination of office activities and status of assigned projects; develops schedules related to District activities. * Make travel arrangements and create travel itineraries, including airline, hotel reservations, car rental and other related activities for assigned executive administrator and groups, when necessary. * Coordinate and oversee planning, preparation, arrangement, operation, staffing and post-event evaluation for complex campus and community events and activities, as required. Schedule, attend and participate in a variety of professional meetings, committees, and District events; prepare printed materials, documents and agendas as requested; take and prepare minutes; researches, compiles and disseminates information as appropriate. * Receive, screen, sort and respond to correspondence and confidential information; route materials to appropriate staff. * Assist in developing, facilitating, and implementing a variety of District initiatives, operational, administrative, and program policies and procedures. * Prepare contract and ancillary documents, develop and facilitate processes for review and execution of contracts and payment to vendors. * Develop materials for presentations; participate in, or supports the execution of presentations, as required. * Compose, prepare, and ensure committee and/or Board agenda items and supporting documents are developed, prepared and forwarded within District timelines in compliance with the Brown Act. * Develop, implement, and prepare special projects, reports and various forms on behalf of the assigned executive administrator; attend to administrative details on special matters. * Monitor and keep the administrator current regarding progress of office projects and activities; assist in monitoring communication from state system and other agencies relative to the administrator. * Participate in the hiring, training, direction and oversight of student workers; including scheduling and assignment of duties, coordinating workflow of the office; lead, schedule, train and oversee lower-level clerical staff; review work products to ensure accuracy and compliance with established policies and procedures. * Perform related duties and responsibilities as assigned. Knowledge of: * Principles and practices of public administration. * Office procedures, methods and equipment including computers and software applications; such as word processing, spreadsheets, presentation software and databases. * Principles, practices, and procedures of business communications and report writing. Principles and practices used to establish and maintain files, record keeping and information retrieval systems. * Principles, practices, and procedures of fiscal, statistical, and administrative research and report preparation. * Principles and practices of purchasing and contracting. * Work organization and office management principles and practices. * Proper language usage, spelling, grammar and punctuation. * College policies and procedures applicable to area of assignment. * Pertinent federal, state and local laws, codes and regulations; including applicable sections of the State Education Code, Title 5, the Brown Act, and other legal requirements related to area of assignment. Ability to: * Perform responsible and complex administrative support using independent judgement, personal initiative and confidentiality. * Independently prepare correspondence and memoranda. * Oversee and participate in management of administrative functions and operations of the assigned office; organize work to meet schedules and changing deadlines. * Maintain confidentiality of sensitive information and work performed. * Research, compile, analyze, and interpret data. * Read, understand, interpret, and apply with judgement, rules, regulations, policies and other written materials in a wide variety of situations and applications. * Participate in the preparation and administration of assigned budget(s). * Type at a speed necessary for successful job performance. * Maintain a calendar of activities and schedule meetings appropriately. * Operate office equipment including computers, scanners, copiers and fax machines. Prepare and maintain accurate and current records and files. * Respond to difficult requests and inquiries from students, public constituents, faculty and staff; effectively present information in a clear and concise manner. * Lead and direct students and lower-level staff. * Accept responsibility for decision making and use good judgement in recognizing scope of authority. * Communicate effectively and professionally verbally and in writing using a variety of modes and technologies. * Receive confidential information and maintain confidentiality. * Work under steady pressure with frequent interruptions and high degree of public contact by phone or in person. * Work independently and effectively in the absence of supervision, plan and organize work to meet deadlines, demonstrate skills in organizing, scheduling and time management. * Establish and maintain cooperative and effective working relationships with all employees and others encountered in the course of work. * Demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, linguistic, and ethnic backgrounds, and disabilities of community college students and staff as demonstrated by skills and abilities in cultural responsiveness and cultural humility. EDUCATION AND EXPERIENCE: Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Education: Associate's degree in business, office technology or a related field from an accredited college. Experience: Four years' experience of progressively responsible administrative support, preferably in an administrative or executive office of a public agency or in an educational environment. WORKING CONDITIONS: Consistent with its obligations under the law, the San Joaquin Delta College will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of their job. Physical Demands: * Regularly perform desk-based computer tasks. * Frequently sitting. * Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 30 pounds. * Rarely twist/bend/stoop/squat, kneel/crawl. Work Environment: Office Environment. A workplace featuring typical office amenities, including computers, telephones, and office furniture, in a controlled indoor setting.

Synergy Companies is a full service Energy management contractor specializing in residential and small commercial energy upgrade products and services. Synergy Companies is looking for a new Scheduler / Admin to join our Stockton team in the office. You will be helping to enter data from completed jobs into a portal, contacting customers to schedule for various programs. This is a full-time, in-office position. Administrative responsibilities: Answer the phone in a timely manner and direct calls to the correct offices / staff Data entry Manage both digital and hard copy filing system Schedule appointments with customers Work with other administrators on task as needed Skills / Qualifications: Bilingual - Spanish (Required) Top-notch communication skills Ability to work well with people Ability to problem solve Self - motivated Knowledge of working with computers and Ipads Must be comfortable working with formulas in excel / google sheets Working knowledge of google suite applications (Gmail, Calendar, Drive, Sheets) Benefits: 401k after 1 year of employment Kaiser insurance at no cost or the employee Out of pocket for their dependents (Discounted) Vacation 40 hours per year eligible after 1 year of employment Dental insurance 5 days paid sick time

360 IT Professionals is a Software Development Company based in Fremont, California that offers complete technology services in Mobile development, Web development, Cloud computing and IT staffing. Merging Information Technology skills in all its services and operations, the company caters to its globally positioned clients by providing dynamic feasible IT solutions. 360 IT Professionals work along with its clients to deliver high-performance results, based exclusively on the one of a kind requirement. Our services are vast and we produce software and web products. We specialize in Mobile development, i.e. iPhone and Android apps. We use Objective C and Swift programming languages to create native applications for iPhone, whereas we use Android Code to develop native applications for Android devices. To create applications that work on cross-platforms, we use a number of frameworks such as Titanium, PhoneGap and JQuery mobile. Furthermore, we build web products and offer services such as web designing, layouts, responsive designing, graphic designing, web application development using frameworks based on model view controller architecture and content management system. Our services also extend to the domain of Cloud Computing, where we provide Salesforce CRM to effectively manage one's business and ease out all the operations by giving an easy platform. Apart from this, we also provide IT Staffing services that can help your organization to a great extent as you can hire highly skilled personnel's through us. We make sure that we deliver performance driven products that are optimally developed as per your organization's needs. Take a shot at us for your IT requirements and experience a radical change. Job Description Title/ Designation: Admin Assistant Duration : 3 months (Possible extension) Location : Harold, CA 95638 Work hours M-T 10/hrs per day -- 6am- 4:30pm with ½-hour lunch Project start date Immediate Qualifications Mandatory Requirements: Must be proficient in Microsoft Office Outlook, Word & Excel. Experience with SAP and working in a regulatory environment are helpful. Various general office support duties will also be assigned. Additional Information Thanks and Regards, Amrita Sharma 408 766 0000 EXT. 426 amrita.s@)360itpro.com

Job DescriptionDescription: WHO WE ARE: Nicholas Pension Consultants specializes in quality 401(k) pension plan administration with local service at a reasonable cost. We are a third party pension administration and consulting firm that does not handle any investments or insurance. Our main office is in Rancho Cordova, CA, and we also have an office in Corona, CA. Our privately held TPA firm has over 80 employees with hundreds of years of combined experience and a dedicated ownership team with decades in the industry. We have steadily grown to administer over 4,000 retirement plans, which represent over 50,000 participants and over 5 billion in assets. We continue to hire as our client base continues to increase organically. Our growth has resulted in recognition by INC 5000 as one of the fastest growing companies in America. To accommodate our growth we have purchased and remodeled our office building, including a recreation/exercise room, in order to create a comfortable and permanent home for our staff. We have a positive and focused team of employees and enjoy occasional off-site events and community service projects together. Visit our website at *********************** and reference the following videos to learn more about our company - TPC Cycle, NPC Staff, Summer Party, & NPC Games. - TPA Cycle: ******************************************** - NPC Staff: ******************************************** - Summer Party 2021: ****************************************** - NPC Games: ************************************** WHAT WE ARE LOOKING FOR: We are looking for people who want to be members of a fast growing company, and who will complement our thriving office environment in Rancho Cordova, CA. This position is the entrance point into the retirement industry and offers an excellent career path, a collaborative team environment, and a formal training program. Administrative Associates (also referred to as Associates or Accounting Assistants) are responsible for assisting our Administrators in leading their clients through the annual cycle of retirement plan administration. Through training on the below job responsibilities, Associates are equipped for promotion to obtain their own clients, generally within 1-2 years. Once the Administrator role is mastered, multiple career paths are available, including the roles of Senior Administrator, Compliance Administrator & Team Lead. Job Responsibilities/Duties: Correspond with clients over phone and email Collecting payroll data and investment statements from clients Balancing the payroll data against investment statements Calculating the employer matching and profit sharing contributions Preparing the 5500 tax filing form BENEFITS: We offer competitive compensation, bonus program, 401(k) plan with employer contributions, health, vision, life, long-term disability insurance, paid vacation, sick pay, and more. Requirements: Qualifications: Character and integrity Aptitude toward math and accounting Minimum 2 years professional office experience Previous banking experience a plus Desire to take ownership of the position and put in hard work Team-oriented personality with the ability to also work independently Good organizational skills and attention to detail Strong verbal and written communication skills Display discreetness, awareness and confidentiality of work Strong multi-tasking capabilities, flexibility, and adaptability.

Contract to Full Time We are seeking an experienced Front Desk Administrative Assistant to support the Woodland CA office of a community-focused organization. This position serves as the front desk and primary administrative resource providing reception support while ensuring smooth day-to-day office functions. The Front Desk Administrative Assistant will work closely with internal teams, leadership, and external partners, delivering exceptional customer service in a fast-paced, service-oriented environment. $23.00 per hour Bilingual Spanish required Temp to Hire PRIMARY RESPONSIBILITIES: Provides front desk and public-facing support with professionalism, courtesy, and a welcoming demeanor for staff, clients, and community members Manages phone systems, correspondence, and document processing while maintaining organized office operations and supply inventories Collaborates with facilities and internal teams to ensure site safety, cleanliness, and readiness, including room reservations and lobby upkeep Demonstrates strong problem-solving and conflict resolution skills, including de-escalation techniques and adherence to agency values and ethics Maintains accurate records, forms, and procedures, supports calendar coordination, and adapts to flexible schedules and site-based needs Participates in ongoing training and contributes to agency-wide initiatives with a positive, mission-aligned attitude and collaborative spirit SKILLS AND QUALIFICATIONS: Possesses an associate degree or equivalent experience with at least two years office, administrative support, including required customer service expertise. Demonstrates strong administrative and organizational skills, including time management, multitasking, and attention to detail in a fast-paced environment Proficient in Microsoft Office Suite and agency software systems, with solid typing and technology skills to support daily operations Collaborates effectively across teams, contributing to a positive work culture while respecting roles, boundaries, and areas of expertise Applies sound judgment, problem-solving, and conflict resolution skills to deliver innovative solutions and support program goals Provides excellent customer service and front office support with professionalism, reliability, and a proactive mindset Meets agency requirements including confidentiality, compliance checks, bilingual communication (Spanish), and valid driver credentials

We are seeking an experienced Front Desk Administrative Assistant to support the Woodland CA office of a community-focused organization. This position serves as the front desk and primary administrative resource providing reception support while ensuring smooth day-to-day office functions. The Front Desk Administrative Assistant will work closely with internal teams, leadership, and external partners, delivering exceptional customer service in a fast-paced, service-oriented environment. $23.00 per hour Bilingual Spanish required Temp to Hire PRIMARY RESPONSIBILITIES: Provides front desk and public-facing support with professionalism, courtesy, and a welcoming demeanor for staff, clients, and community members Manages phone systems, correspondence, and document processing while maintaining organized office operations and supply inventories Collaborates with facilities and internal teams to ensure site safety, cleanliness, and readiness, including room reservations and lobby upkeep Demonstrates strong problem-solving and conflict resolution skills, including de-escalation techniques and adherence to agency values and ethics Maintains accurate records, forms, and procedures, supports calendar coordination, and adapts to flexible schedules and site-based needs Participates in ongoing training and contributes to agency-wide initiatives with a positive, mission-aligned attitude and collaborative spirit SKILLS AND QUALIFICATIONS: Possesses an associate degree or equivalent experience with at least two years office, administrative support, including required customer service expertise. Demonstrates strong administrative and organizational skills, including time management, multitasking, and attention to detail in a fast-paced environment Proficient in Microsoft Office Suite and agency software systems, with solid typing and technology skills to support daily operations Collaborates effectively across teams, contributing to a positive work culture while respecting roles, boundaries, and areas of expertise Applies sound judgment, problem-solving, and conflict resolution skills to deliver innovative solutions and support program goals Provides excellent customer service and front office support with professionalism, reliability, and a proactive mindset Meets agency requirements including confidentiality, compliance checks, bilingual communication (Spanish), and valid driver credentials

Introduction This examination is being given to fill multiple vacancies countywide and to establish an eligible list to fill future vacancies. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline. NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail. OA.SOA-01.26.26 by Employment Services Team TYPICAL DUTIES * Prepares routine reports and documents from written material or machine transcription using a typewriter, word processor or other office equipment; formats documents, charts, reports and forms using techniques that may require the use of office automation equipment; edits for punctuation and spelling; proofreads for accuracy and consistency; may independently compose and prepare reports, letters and/or memoranda. * Performs basic secretarial work; receives and screens visitors, callers and mail, and directs to appropriate individual or office; takes and transmits messages; makes appointments; greets and assists customers in person, on the phone, on the computer or through other means of communication. * Provides and gathers routine information to/from a variety of sources; asks/answers questions and completes forms; identifies customer needs; searches for, receives and explains information regarding rules, regulations, policies, procedures and technical office operations; may issue certificates, permits, licenses and other documents; provides customer service in a calm, helpful and effective manner. * Processes and maintains routine information related to departmental operations, including information of a limited technical, specialized or sensitive nature; codes, files and retrieves documents and records using standard alphabetical, numerical, coded and computerized filing systems. * Researches, compiles, maintains and processes basic statistical, financial and/or numerical data related to departmental personnel, payroll, purchasing, inventory, budget and/or other functions; verifies and makes basic entries and notations; reviews material for completeness and accuracy; performs basic computations and calculations; may compute, collect and receipt small amounts of money; may maintain basic ledgers and accounts; may process basic accounts payable/receivable, billing operations, and/or deposits; may develop and maintain routine spreadsheets and databases, either by hand or computer. * May operate a multi-line telephone switchboard; may dispatch vehicles. * May help train or review the work of others; may provide technical assistance as part of a training program. MINIMUM QUALIFICATIONS (Special Note: For positions reclassified to this class as part of Classification Studies #01-18 and #02-08, the incumbents occupying those positions on the effective date that the study is implemented by the Board of Supervisors shall be deemed to meet the minimum qualifications for the class.) Experience: One year of general clerical, secretarial and/or office technical work. Substitutions: a) One year of business training in an approved vocational training program may substitute for the above-required experience; or b) Completion of 30 semester/45 quarter units at an accredited college or university may substitute for the above-required experience. Certificates: 1) Valid typing/keyboarding or other acceptable certification of ability to input data at the rate of 45 words per minute, if required by the nature of the assignment; and/or 2) Possession of an acceptable proficiency certificate in one or more computer software programs, if required by the nature of the assignment. Special Requirement: Most positions require the ability to use computers and/or word processing equipment. If required by the nature of the position, demonstrated general or software-specific computer proficiency may be required prior to appointment. KNOWLEDGE General office practices and procedures; personal computer systems and general office computer software; fundamental public relations techniques; basic filing and recordkeeping systems; standard language mechanics; standard correspondence and report formats; basic arithmetical operations related to clerical processes; basic cash handling procedures. ABILITY Utilize standard office procedures and equipment; follow oral and written directions; establish and maintain effective working relationships with others; communicate effectively with others; write clearly and legibly; perform basic arithmetical operations; match names and numbers. PHYSICAL/MENTAL REQUIREMENTS Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions. San Joaquin County complies with the Americans with Disabilities Act (ADA) and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. Equal Opportunity Employer San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to Equal Employment Opportunity Division (sjgov.org). Accommodations for those covered by the Americans with Disabilities Act (ADA): San Joaquin County complies with the Americans with Disabilities Act and, upon request, will consider reasonable accommodations to enable individuals with disabilities to perform essential job functions. BENEFITS Employees hired into this classification are members of a bargaining unit which is represented by SEIU Local 1021. Health Insurance: San Joaquin County provides employees with a choice of three health plans: a Kaiser Plan, a Select Plan, and a Premier Plan. Employees pay a portion of the cost of the premium. Dependent coverage is also available. Dental Insurance: The County provides employees with a choice of two dental plans: Delta Dental and United Health Care-Select Managed Care Direct Compensation Plan. There is no cost for employee only coverage in either plan; dependent coverage is available at the employee's expense. Vision Insurance: The County provides vision coverage through Vision Service Plan (VSP). There is no cost for employee only coverage; dependent coverage is available at the employee's expense. For more detailed information on the County's benefits program, visit our website at ************* under Human Resources/Employee Benefits. Life Insurance: The County provides eligible employees with life insurance coverage as follows: 1 but less than 3 years of continuous service: $1,000 3 but less than 5 years of continuous service: $3,000 5 but less than 10 years of continuous service: $5,000 10 years of continuous service or more: $10,000 Employee may purchase additional term life insurance at the group rate. 125 Flexible Benefits Plan: This is a voluntary program that allows employees to use pre-tax dollars to pay for health-related expenses that are not paid by a medical, dental or vision plan (Health Flexible Spending Account $2550 annual limit with a $500 carry over); and dependent care costs (Dependent Care Assistance Plan $5000 annual limit). Retirement Plan: Employees of the County are covered by the County Retirement Law of 1937. Please visit the San Joaquin County Employees' Retirement Association (SJCERA) at ************** for more information. NOTE: If you are receiving a retirement allowance from another California county covered by the County Employees' Retirement Act of 1937 or from any governmental agency covered by the California Public Employees' Retirement System (PERS), you are advised to contact the Retirement Officer of the Retirement Plan from which you retired to determine what effect employment in San Joaquin County would have on your retirement allowance. Deferred Compensation: The County maintains a deferred compensation plan under Section 457 of the IRS code. You may annually contribute $22,500 or 100% of your includible compensation, whichever is less. Individuals age 50 or older may contribute to their plan, up to $30,000. The Roth IRA (after tax) is also now available. Vacation: Maximum earned vacation is 10 days each year up to 3 years; 15 days after 3 years; 20 days after 10 years; and 23 days after 20 years. Holidays: Effective July 1, 2017, all civil service status employees earn 14 paid holidays each year. Please see the appopriate MOU for details regarding holidays, accruals, use, and cashability of accrued time. Sick Leave: 12 working days of sick leave annually with unlimited accumulation. Sick leave incentive: An employee is eligible to receive eight hours administrative leave if the leave balance equals at least one- half of the cumulative amount that the employee is eligible to accrue. The employee must also be on payroll during the entire calendar year. Bereavement Leave: 3 days of paid leave for the death of qualifying family member, 2 additional days of accrued leave for death of employee's spouse, domestic partner, parent or child. Merit Salary Increase: New employees will receive the starting salary, which is the first step of the salary range. After employees serve 52 weeks (2080 hours) on each step of the range, they are eligible for a merit increase to the next step. Job Sharing: Employees may agree to job-share a position, subject to approval by a Department Head and the Director of Human Resources. Educational Reimbursement Program: Eligible employees may be reimbursed for career-related course work up to a maximum of $850 per fiscal year. Eligible employees enrolled in an approved four (4) year College or University academic program may be reimbursed up to $800 per semester for a maximum of $1600 per fiscal year. Parking Supplemental Downtown Stockton: The County contributes up to $20 per pay period for employees who pay for parking and are assigned to work in the Downtown Core Area. School Activities: Employees may take up to 40 hours per year, but not more than eight (8) hours per month, to participate in their children's school activities. Selection Procedures Applicants who meet the minimum qualifications will go through the following examination process: * Written Exam: The civil service written exam is a multiple choice format. If the written exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. * Oral Exam: The oral exam is a structured interview process that will assess the candidate's education, training, and experience and may include a practical exercise. The oral exam selection process is not a hiring interview. A panel of up to four people will determine the candidate's score and rank for placement on the eligible list. Top candidates from the eligible list are referred for hiring interviews. If the oral exam is administered alone, it will be 100% of the overall score. Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. * Written & Oral Exam: If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement. Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list. * Rate-out: A rate-out is an examination that involves a paper rating of the candidate's application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. Note: The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points. Online Written Exams: Written exams may be administered online. Candidates will be notified of the examination date and will be responsible to complete the written exam within a given period of time (typically within five calendar days). Candidates are required to read the Online Exam Guide for Test Takers prior to taking an online written exam. The link to the guide is here: Online Exam Guide For Test Takers PLEASE NOTE: * Online exams must be completed in one sitting and can only be taken once * Candidates will have access to an online exam within the allotted time only * A steady internet connection is highly recommended * The allotted time will still continue if a candidate closes the window or gets disconnected * Once the allotted time expires, access to the exam will be unavailable Microsoft is no longer supporting Internet Explorer. Therefore, it is recommended that candidates do not use Internet Explorer to complete online written exams. Candidates that do not have access to a computer can contact the Human Resources office at ************* for information on accommodations. Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at ************** prior to the examination date. Veteran's Points: Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran's points in initial appointment to County service. Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration. Note: A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination. Acceptable wartime service dates: * September 16, 1940 to December 31, 1946 * June 27, 1950 to January 31, 1955 * August 5, 1964 to May 7, 1975 * Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation. Eligible Lists: Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for nine months, but may be extended by the Human Resources Director for a period which shall not exceed a total of three years from the date established. Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods. * Rule of the Rank: The top rank or ranks of eligibles will be referred for hiring interviews. The minimum number of names to be referred will be equal to the number of positions plus nine, or 10% of the eligible list, whichever is higher. When filling nine or more positions in a department at the same time, the top rank or ranks will be referred and the minimum number of names shall be two times the number of positions to be filled or 10% of the eligible list, whichever is higher. This applies only to open competitive recruitments. * Rule of Five: The top five names will be referred for hiring interviews. This applies only to department or countywide promotional examination. Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities. Pre-Employment Drug Screening Exam: Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment. Final appointment cannot be made until the eligible has passed the drug screen. The County pays for the initial drug screen. Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when; * They are related to the Appointing Authority or * The employment would result in one of them supervising the work of the other. Department Head may establish additional limitations on the hiring of relatives by departmental rule. Proof of Eligibility: If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S. HOW TO APPLY Please be advised that Human Resources will only be accepting Online Application submittals for this recruitment. Paper application submittals will not be considered or accepted. Apply Online: *************/department/hr Office hours: Monday - Friday 8:00 am to 5:00 pm; excluding holidays. Phone: ************** Job Line: For current employment opportunities please call our 24-hour job line at **************. When a final filing date is indicated, applications must be submitted online to the Human Resources Division before the submission deadline. Resumes and paper applications will not be accepted in lieu of an online application. (The County assumes no responsibility for online applications which are not received by the Human Resources Division). San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees. Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to *************/department/hr/eeo. Click on a link below to apply for this position:

Job Description The incumbent in this position is responsible for providing clerical support; maintains correspondence files, inventories of printed material, assigned projects, spreadsheets, HotSOS and budget files. Relieves the Director, Chief Engineer and EVS Manager of administrative and business details and maintains confidentiality. Responsibilities ESSENTIAL FUNCTIONS: (These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position) • Creates an atmosphere that induces guests to make Hard Rock Hotel & Casino Sacramento at Fire Mountain their choice for gaming entertainment; responsible for actively building and retaining cross departmental and vendor relationships and acts as a mentor to team members to provide superior customer service. • Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting vendors (including determining nature of business); composing and sending correspondence and statistical reports; recording of minutes of meetings; sorting, preparing and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information, and management of schedule to allow the Director of Facilities the use of time more efficiently for matters relevant to the successful operations and financial management of Hard Rock Hotel & Casino Sacramento at Fire Mountain. • Composes memos and letters, under general direction for final approval and signature, ensuring effective preparation and presentation of information. • Purchases & orders supplies and other items needed by department, authorizing purchase orders within guidelines to ensure timely procurement of necessary items. • Plans and coordinates meetings which include gathering, compiling, and organizing all required information and creating presentation material. • Manages HotSOS by entering new team members and deleting those who are no longer with the company. Manages the backlog, PM schedules, enters new issues in HotSOS and monitors/provides the reporting to various departments. • Performs all duties in a confidential manner. • Gathers and edits monthly reports from and prepares final reports for the Directors approval. • Attend and participate in meetings, completing follow up as assigned. • Perform work regularly and predictably. Adheres to a predictable work schedule. • Attend seminars when needed. • Responsible for cleaning and sanitizing work and public spaces. • Other duties as assigned. Qualifications EDUCATION AND /OR EXPERIENCE REQUIREMENTS: (Related education and experience may be interchangeable on a year for year basis) • High school education or equivalent. • Minimum of 5 years' experience in a secretarial or administrative capacity. • Four years of experience in an executive assistant capacity preferred. • Experience working with facilities department preferred. • College degree preferred. ADMIN ASSISTANT - FACILITIES ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc): • Must obtain and maintain valid licenses / certifications per Federal, State and ERGC Gaming regulations. • Must successfully pass background check. • Must successfully pass drug screening. • Must be at least twenty-one (21) years of age. • Must be able to work holidays and weekends, as well as flexible shifts and/or unusual hours. • Prior experience in the Gaming industry strongly preferred. • Prior experience in Tribal Gaming preferred. KNOWLEDGE OF: • Microsoft Office Suite and other software systems. • Independently initiating, following up on, and completing assignments as well as special projects. • Strong understanding of the gaming industry and the Hard Rock brand. • Basic mathematical functions. • Sound interpersonal judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department. ABILITY TO: • Type 45 to 65 wpm. • Ability to communicate effectively with external contacts and all levels of team members • Use all required office equipment in an effective and efficient manner. • Work with various computer applications and programs. • Review and comprehend all necessary documentation. • Compose, type, route, and file correspondence, etc. • Be flexible to work varying shifts and time schedules as needed. • This position spends time on the casino floor and is subject to varying levels of crowds and noise, and the smoking environment which depends upon guest volume. • Perform effectively in a fast-paced environment. • Interface professionally with business contacts and customers. • Obtain and maintain all licenses / certifications per Federal, State, and Gaming regulations.

The incumbent in this position is responsible for providing clerical support; maintains correspondence files, inventories of printed material, assigned projects, spreadsheets, HotSOS and budget files. Relieves the Director, Chief Engineer and EVS Manager of administrative and business details and maintains confidentiality. Responsibilities ESSENTIAL FUNCTIONS: (These functions are intended as a general illustration of the work performed in this job classification and are not all inclusive for this position) • Creates an atmosphere that induces guests to make Hard Rock Hotel & Casino Sacramento at Fire Mountain their choice for gaming entertainment; responsible for actively building and retaining cross departmental and vendor relationships and acts as a mentor to team members to provide superior customer service. • Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting vendors (including determining nature of business); composing and sending correspondence and statistical reports; recording of minutes of meetings; sorting, preparing and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information, and management of schedule to allow the Director of Facilities the use of time more efficiently for matters relevant to the successful operations and financial management of Hard Rock Hotel & Casino Sacramento at Fire Mountain. • Composes memos and letters, under general direction for final approval and signature, ensuring effective preparation and presentation of information. • Purchases & orders supplies and other items needed by department, authorizing purchase orders within guidelines to ensure timely procurement of necessary items. • Plans and coordinates meetings which include gathering, compiling, and organizing all required information and creating presentation material. • Manages HotSOS by entering new team members and deleting those who are no longer with the company. Manages the backlog, PM schedules, enters new issues in HotSOS and monitors/provides the reporting to various departments. • Performs all duties in a confidential manner. • Gathers and edits monthly reports from and prepares final reports for the Directors approval. • Attend and participate in meetings, completing follow up as assigned. • Perform work regularly and predictably. Adheres to a predictable work schedule. • Attend seminars when needed. • Responsible for cleaning and sanitizing work and public spaces. • Other duties as assigned. Qualifications EDUCATION AND /OR EXPERIENCE REQUIREMENTS: (Related education and experience may be interchangeable on a year for year basis) • High school education or equivalent. • Minimum of 5 years' experience in a secretarial or administrative capacity. • Four years of experience in an executive assistant capacity preferred. • Experience working with facilities department preferred. • College degree preferred. ADMIN ASSISTANT - FACILITIES ADDITIONAL REQUIREMENTS: (Licenses, Certifications, Testing, etc): • Must obtain and maintain valid licenses / certifications per Federal, State and ERGC Gaming regulations. • Must successfully pass background check. • Must successfully pass drug screening. • Must be at least twenty-one (21) years of age. • Must be able to work holidays and weekends, as well as flexible shifts and/or unusual hours. • Prior experience in the Gaming industry strongly preferred. • Prior experience in Tribal Gaming preferred. KNOWLEDGE OF: • Microsoft Office Suite and other software systems. • Independently initiating, following up on, and completing assignments as well as special projects. • Strong understanding of the gaming industry and the Hard Rock brand. • Basic mathematical functions. • Sound interpersonal judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department. ABILITY TO: • Type 45 to 65 wpm. • Ability to communicate effectively with external contacts and all levels of team members • Use all required office equipment in an effective and efficient manner. • Work with various computer applications and programs. • Review and comprehend all necessary documentation. • Compose, type, route, and file correspondence, etc. • Be flexible to work varying shifts and time schedules as needed. • This position spends time on the casino floor and is subject to varying levels of crowds and noise, and the smoking environment which depends upon guest volume. • Perform effectively in a fast-paced environment. • Interface professionally with business contacts and customers. • Obtain and maintain all licenses / certifications per Federal, State, and Gaming regulations. Additional Details Closing: The Tribal Council gives first preference in all of its employment practices to members of the Enterprise Rancheria Tribe who meet the job requirements.