Office Administrative Assistant
Manager's assistant/administrative assistant job in Draper, UT
Taurean Consulting Group is a 100% Woman-Owned IT Staffing and Project Solutions company built on deep relationships. With over 25 years of experience in Technology Staffing, we match candidates to the culture of an organization as well as required skill sets.
Our client is seeking a Administrative Assistant to join their team. This role is an On-site, 1 year contract position in Draper, UT.
Successful candidates excel at and enjoy:
Being organized and self-driven and motivated to get tasks done.
Onboarding new employees and vendors
Using O365 and Teams
Your previous experience includes:
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Teams
Familiarity with IT systems, ticketing tools, and basic technical terminology
Strong Organizational and Multitasking abilities
Salary: $22/ hr., 1 year contract
Schedule/ Location: Mon - Fri, 8 am-5 pm, Draper, UT
Does this sound like the job for you? If so, please apply today! Let's do this!
Not sure this is a fit? We can help! Contact us at ************ to speak with one of our consultants about your career path!
Physical Therapy Assistant - Program Manager
Manager's assistant/administrative assistant job in Murray, UT
Program Manager - Physical Therapy Assistant - Outpatient
Great Work/life Balance and Flexibility of hours
Full-time Opportunities Available
Location: Aegis Group Practice at Ovation Sienna Hills, Washington, UTAn Award Winning AL/IL Community with Memory Care.
Schedule: Monday to Friday, No Weekends, No Evenings
If you're customer focused, great at developing relationships, and brimming with ambition, this position is right for you!
With a Program Manager Outpatient career, you get the best of both worlds: the chance to improve the lives of seniors while developing your leadership skills as the “go to person” on the team for the customer, resident, and staff.
Aegis Therapies, one of the nation's leading providers of contract rehabilitation and wellness services, is hiring a Program Manager to join our supportive team and reap the benefits of some of the best career advantages in the industry.
Why Aegis Therapies:
Career Growth & Development: We invest in your future with specialized, ongoing training, career advancement opportunities and the strongest clinical support in the industry.
Flexibility - Redefining Work-life Balance: We offer you the opportunity to maintain flexibility and a healthy work-life balance, so you never have to choose between your career and the things that make life worth living.
Impactful Work: Make a meaningful difference in the lives of our patients.
Supportive Environment: Collaborate with teams that value your expertise and dedication.
Benefits:
Support, local clinical mentorship, clinical education and unlimited CEUs
Create your own career path: clinically, management, etc.
Flexible schedule, paid time off, plus one paid CEU day
Licensure and professional membership reimbursement
Interdisciplinary collaboration for providing the best patient care
Medical, dental, vision within 30 days or less
National opportunity to transfer while maintaining employment status
Multiple settings nationwide: CCRC, SNF, Assisted Living, Outpatient Clinics, Home Health
New Grads Welcomed!
And much more
Qualifications:
Current license or ability to obtain as a Therapist/Assistant in the state of practice
Must meet Clinical Competency requirements
Current CPR certification, preferred
As a lead in the building, the Program Manager will treat patients while getting leadership experience with administrative tasks, such as scheduling and serving as a liaison for Area Manager.
If you love to make a difference in people's lives and have big goals for yourself, apply today.
EEO Statement: Aegis Therapies and its Family of Companies is committed to a diverse workforce and is an Equal Opportunity Employer. For detailed information on your rights, Click Here OR ***************************************************************************************
Auto-ApplyPersonal Executive Assistant
Manager's assistant/administrative assistant job in Salt Lake City, UT
CSC Generation is an AI-native holding company re-engineering omni-channel retail. We acquire iconic brands and transform them with Genesis-our operating platform combining a data fabric, automation engine, proprietary tools, and shared services-to modernize operations, elevate customer experience, and expand margins.
With more than $1B in revenue across 13 brands, our portfolio includes Sur La Table, Backcountry, One Kings Lane, and others that serve as real-world innovation labs.
We're hiring a Personal Executive Assistant to support our CEO.
This is not a traditional EA role focused only on gatekeeping and travel booking. It's a high-leverage, systems-driven role for someone who loves using technology (especially AI/automations) to keep a complex life and calendar running smoothly-often beyond standard business hours.
You must be detail oriented, quick, available, adaptable and comfortable with constant change in a fast-paced environment.
This is a contract position at $34/hour, starting at ~20 hours/week during a probationary period, with the potential to convert to full-time (40-50 hours/week) if there is mutual fit.
LinkedIn profile must be on resume or application to be considered.Please read job description closely before applying & only apply if you believe you're a good fit for this role.What You'll Do:
Own a very dynamic calendar. Manage a heavy volume of meetings across time zones. Book, rebook and cancel meetings as priorities change. Communicate changes.
Run the CEO's day like a control tower. Send/schedule daily schedules and reminders before each block of meetings, including “prep now,” “join in 5 minutes,” and “leave now” nudges.
Time management for in-person meetings (max ~3 per week). Track traffic and transit time so that reminders reflect when to leave, not just when a meeting starts. Adjust alerts if conditions change and build simple automations so this process gets smarter over time.
Travel & flight management. Track flights, typical security wait times, and airport busyness using available tools. Recommend when to leave, how much buffer to add, and proactively flag risks (weather, delays, tight connections). Occasionally change flight or seat.
Use AI and automation to increase leverage. Apply tools like ChatGPT, Claude, Gemini, and others to draft communications, summarize information, create checklists, and streamline scheduling workflows. Set up and maintain simple automations (rules, zaps, shortcuts, scripts, etc.) that reduce repetitive work and help the CEO stay on track.
Keep communication and follow-through tight. Track decisions, follow-ups, and priories in a shared note with CEO. Nudge the right people at the right time to keep things moving.
Who You Are:
Calendar and time management is your superpower. You have experience managing a high-volume, frequently changing calendar for a senior leader, founder, or equivalent. You're comfortable creating calendar invites across Outlook & Google Calendars and adjusting on the fly.
AI-curious and automation-minded. You already use AI tools (e.g., ChatGPT, Claude, Gemini, n8n, Zappier & etc.) in your work or personal life. You enjoy experimenting with new tools, setting up automations, and continuously improving your systems.
Candidates who do not use or fundamentally don't want to use AI tools will not be a culture fit for this role.
Comfortable with non-traditional hours. You understand that supporting an executive sometimes means after-hours and occasional weekend availability for urgent changes, travel issues, or priority shifts. Responsiveness is CRITICAL for this role.
High judgment: you know when to ask vs. when to act. You're comfortable asking clear, concise questions when context is missing. You know when to pause and clarify versus when to take a best-effort step and move things forward. You're proactive without being reckless.
Organized, precise, and discreet. You notice small details that prevent big problems. You handle sensitive information with confidentiality and professionalism. You communicate clearly and succinctly in writing and verbally.
Thick-skinned and low-ego. You're comfortable with direct, candid feedback and fast-paced, sometimes blunt communication. You don't take things personally, you recover quickly from changes or mistakes, and you focus on fixing the problem and moving forward.
The CSC family of brands provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, provincial, state or local laws. The CSC family of brands is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, please contact ************************.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
Administrative Assistant - Utah Business/Deseret News
Manager's assistant/administrative assistant job in Salt Lake City, UT
Job Description
Our company is committed to being trusted voices of light and truth reaching hundreds of millions of people worldwide.
Utah Business is seeking a proactive, organized and energetic individual to join our team in an administrative support role. We have a lot going on! We're continually connecting with leaders in business, government, education and philanthropy, building a loyal online audience, producing a monthly magazine and providing multiple recognition and consumer events throughout the year. We need someone who can dive in and assist with many of the administrative aspects of these initiatives, as well as those of our parent company, the Deseret News. This is a hybrid role, generally with 3-4 days in our downtown Salt Lake City offices and 1-2 days working remotely. Occasional evening work may be necessary to assist with events.
Duties and responsibilities
Meeting minutes and assignment tracking
Coordinating group meetings, schedules and activities
Completing assigned project tasks and and following up with others on deliverables and timelines
Providing and gathering information to/from vendors and clients
Processing expense reports
Assisting with event execution
Leadership support (calendaring, travel, etc.)
Other duties as assigned
Key competencies
Highly organized with great attention to detail
Excellent verbal and written communication
Ability to interact professionally with high-profile clients, vendors, company executives and various employees throughout the organization
Familiar and comfortable working with technology, including digital file management, communications (email, Slack), calendaring, word processing, spreadsheet and presentation software (Microsoft office, Google suite, etc.)
Our culture
Company culture is core to Utah Business and the Deseret News. We are seeking team members who exemplify our Cultural Beliefs:
Think Audience - I understand and engage our audiences.
Build Trust - I share my best, respect my colleagues and expect others to do the same.
Be One - I collaborate to build a unified, world-class team.
Align Daily - I align my efforts daily with our Key Results.
Own It - I continually ask, “What else can I do to achieve our results?” and refuse to blame others.
Go Big - I inform and influence the world in a way no one else does.
About Utah Business
Utah Business is a division of Deseret News Publishing Company, Utah's oldest news media company and longest continually-operating business. At Utah Business, our mission is to be THE essential platform for Utah business inspiration, celebration and connection. We do this by delivering unequaled value, credibility, integrity and humanity in our storytelling and engagement.
Executive Administrative Assistant
Manager's assistant/administrative assistant job in American Fork, UT
Company BrainStorm (********************** is a B2B SaaS company that drives digital adoption and organizational change for outstanding companies around the world, including PepsiCo, American Express, Land O'Lakes, Inc., Mattel, Inc., Panasonic, Merck Company, and more.
BrainStorm thrives on a dynamic and fun-loving atmosphere, paired with a steadfast commitment to excellence. Our high-performing team is composed of self-starters who play a pivotal role in driving our success. Once we walk through the door, it's definitely ‘Go Time'.
Opportunity
BrainStorm is seeking an Executive Administrative Assistant to provide exceptional support for two key members of our executive team. This role is essential to keeping our fast-moving, high-impact environment running smoothly. You'll be the go-to person for coordination, communication, and execution, all while bringing your own creative flair and tech-savvy mindset to the table. This role is deeply integrated into the daily rhythm of our principals' work and personal lives, we're looking for someone whose presence elevates both. If you're organized, proactive, and thrive in a dynamic setting, we'd love to meet you. Responsibilities include:
Manage complex calendars, meetings, and travel logistics with precision
Represent executives with professionalism to internal and external stakeholders
Prepare and polish correspondence, reports, and presentations
Own office management tasks with speed and accuracy
Handle sensitive information with absolute confidentiality
Help plan company events and team-building activities
Proactively streamline processes by spotting gaps, and executing changes where appropriate
Support executives with select personal assistant tasks, maintaining discretion and professionalism at all times
Qualifications:
Exceptionally organized and deadline-driven
Strong communicator with excellent people skills
Self-starter with a high sense of ownership
Comfortable with technology, including AI tools and modern productivity platforms
Creative eye for branding and presentation design is a must
1-5 years' experience in executive-level administrative support is a plus
Bachelor's degree preferred
BrainStorm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Medical, dental, 401k, and other benefits are included. The position is available in the American Fork, UT office.
BrainStorm Inc is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary.
Auto-ApplyExecutive Admin Assistant
Manager's assistant/administrative assistant job in Sandy, UT
At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.
Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.
How will you make an impact in this role?
The Bank Credit and Fraud Risk team (CFR) seeks to deliver high quality growth for the enterprise by enabling experiences worthy of the AmEx brand and protecting our customers, all the while delivering best in industry economics in a resilient & well controlled way.
The team is responsible for the management of the Credit and Fraud Risks associated with American Express' non-card products.
The Executive Assistant will support Vice Presidents on the Bank CFR leadership team and will be instrumental in the team's organization and ensuring compliance across team operations. This is a multifaceted, high-paced environment and therefore the day-to-day responsibilities require seamless teamwork across many business partners across the Enterprise. You are seasoned and experienced in handling a wide range of administrative related tasks and can work independently through building positive relationships and being resourceful; knowing how to navigate large organizations fluidly will be critical to success in this position.
Key Responsibilities:
* Organizing and maintaining complex calendars using a high level of tact, influencing and integrity, including scheduling across multiple time zones
* Calendar management, including scheduling meetings with various colleagues internally and externally
* Preparing, reviewing, and processing expense reports, and running expense report approvals, in line with company T&E policy and budget
* Assisting with timekeeping and payroll duties
* Providing coverage for other team-based Executive/Administrative Assistants that are on vacation or sick leave
* Handling organization charts and team rosters
* Booking and coordinating travel arrangements including air and hotel bookings
* Supporting team administration including job postings, on boarding for new hires, updating distribution lists, setting up group-wide team meetings, coordinating team real estate
* Processing of requisitions and other invoices, ordering supplies and handling ticket requests
* Coordinating logistics for internal meetings and events, including scheduling of conference rooms, catering and technology support as required
* Assist with team events and travel budget management
Minimum Qualifications:
* 3+ years of previous experience as an Executive Assistant and familiarity with office management and team administration
* Strong compass for using discretion and maintaining confidentiality
* Motivated, proactive team player with strong initiative, organizational, administrative, and interpersonal skills
* Strong attention to detail with emphasis on accuracy, quality and timeliness
* Proven ability to manage multiple priorities and work independently within deadlines in a fast-paced, dynamic environment
* Ability to interact effectively and diplomatically with executives and Executive Assistants across the organization and externally
* Strong verbal and written communication skills (via phone, email, and in-person)
* Proficiency using MS Office including Word, Excel and PowerPoint, as well as internal AXP (or related) tools and systems - Outlook, Ariba, Concur, Payroll and my HR
* Thorough knowledge of AXP policies and office procedures
Salary Range: $31.49 to $49.28 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:
* Competitive base salaries
* Bonus incentives
* 6% Company Match on retirement savings plan
* Free financial coaching and financial well-being support
* Comprehensive medical, dental, vision, life insurance, and disability benefits
* Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
* 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
* Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
* Free and confidential counseling support through our Healthy Minds program
* Career development and training opportunities
For a full list of Team Amex benefits, visit our Colleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
US Job Seekers - Click to view the "Know Your Rights" poster. If the link does not work, you may access the poster by copying and pasting the following URL in a new browser window: ***************************
Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.
Executive Administrative Assistant
Manager's assistant/administrative assistant job in Salt Lake City, UT
Become an integral part of U.S. Private Bank team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
As an Executive Administrative Assistant within the U.S. Private Bank, you will need to work well in a team environment, represent your team with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt to procedures, processes and techniques to complete assignments in line with both your team and the office's activities and goals. The ability to communicate confidently and accurately with high-net-worth clients in a fast-paced, deadline driven team environment will be a key skill to possess along with attention to detail, high energy and flexibility.
Job Responsibilities
Maintain complex and detailed calendars while adhering to client confidentiality regulations
Handle heavy call volumes from both external clients and internal colleagues/management
Organize all aspects for offsite conferences and external events, including catering and transportation. Manage the coordination and logistics of both internal and external meetings and events (including meeting room reservations, event organization/follow-up, RSVP tracking, ticket allocation)
Arrange and coordinate complicated domestic travel arrangements (air, hotel accommodations and ground accommodation)
Process invoices, T&E expense claims and sponsorship requests for assigned team members, ensuring all policies are followed and items are processed within provided guidelines. Act as a subject matter expert for policies and procedures
Assist with staff on-boarding and off-boarding, which includes partnering with team members for equipment setup and system access
Produce high quality emails and messages to individuals at all levels of the organization
Maintain current organizational charts and Executive Bio's
Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
Work efficiently with the fellow assistants in positive partnership to support each other including sharing tasks for entire office
Required qualifications, capabilities and skills
At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above
Advanced ability to organize
Discretion and good judgment in confidential situations, and proven experience interacting with senior management
Strong interpersonal, written, and oral communication skills
Strong ability to multi-task and prioritize
Strong proficiency in Microsoft Office and Concur
Excellent telephone etiquette and ability to manage competing priorities i.e., calendar management
Excellent written and oral communication with both external clients and internal colleagues is a must
Preferred qualifications, capabilities and skills
College degree is a plus
Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
Auto-ApplySystems Administration, Senior Associate
Manager's assistant/administrative assistant job in Clearfield, UT
Responsibilities
Peraton is seeking a Linux System Administrator to join our team in supporting our environmental information management and compliance enterprise software solutions. This position is in Clearfield, Utah.
The System Administrator will help maintain Linux-based development, test, training and production environments for our web-based applications. The selected candidate will support information security by configuring these environments to conform to National Institute of Standards and Technology (NIST) 800-53 security standards, applying patches, gathering artifacts and documenting evidence that demonstrates compliance during periodic security audits.
In addition to the core responsibilities of this position noted in the Roles and Responsibilities section below, the selected candidate will also likely be involved in assisting the team in the performance of a wide breadth of tasks related to competencies listed in the Preferred Qualifications section of this job description, many of which can be learned while on the job.
What you will do:
Provide input and guidance of architecture decisions with regard to middle-tier changes
Evaluate new technologies, determine viability of solutions and make recommendations
Partner with data center operations and infrastructure teams to ensure seamless deployments, proper documentation and support for applications
Maintain several environments, keeping them in-step with security changes and patches, including operating systems, databases, and all vendor updates, while adhering to certification standards and change procedures
Perform builds and deployments in support of testing upcoming releases, including submitted changes and duties related to configuration management in a development environment
Support development teams, implementation teams and help-desk teams with requested issues, both local and remote to the site
Stand up, maintain, backup, tune, and secure required systems needed for any environment. This will include physical and virtual servers, operating systems, middle-tier software, database software and data, LDAP servers, HTTP servers, firewall, proxy servers, printers, routers, switches, and all other components of a sub-net and the accompanying security
Occasionally provide after-hours or weekend troubleshooting support to address urgent issues that may arise in the production deployment of a web-based application used by over 150,000 DoD employees
Qualifications
Required Qualifications:
Bachelor's Degree and minimum of 2 years of experience or 6 years with a HS Degree/Diploma.
Understanding of Linux Operating System administration in server environments
Experience with Red Hat Enterprise Linux server (RHEL)
Linux-based shell scripting experience
Some SQL familiarity
Experience maintaining databases
Has, or is capable and motivated, to obtain the CISSP certification
Must be US Citizen
Preferred Qualifications:
Ability to manage/administer one or more of the following within a Red Hat Enterprise Linux server-based environment:
Git administration and use
Oracle Database installation and administration
SAP Business Objects installation and administration
Apache Tomcat middle-tier application server administration
Apache HTTP server administration
NTP server
IPSEC firewall
Java application builds and deployments to Tomcat
Postfix and Dovecot E-Mail server administration
Spam and anti-virus filtering software
Peraton Overview
Peraton is a next-generation national security company that drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted, highly differentiated solutions and technologies to protect our nation and allies. Peraton operates at the critical nexus between traditional and nontraditional threats across all domains: land, sea, space, air, and cyberspace. The company serves as a valued partner to essential government agencies and supports every branch of the U.S. armed forces. Each day, our employees do the can't be done by solving the most daunting challenges facing our customers. Visit peraton.com to learn how we're keeping people around the world safe and secure.
Target Salary Range $66,000 - $106,000. This represents the typical salary range for this position. Salary is determined by various factors, including but not limited to, the scope and responsibilities of the position, the individual's experience, education, knowledge, skills, and competencies, as well as geographic location and business and contract considerations. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. EEO EEO: Equal opportunity employer, including disability and protected veterans, or other characteristics protected by law.
Auto-ApplyContract Administrative Assistant
Manager's assistant/administrative assistant job in Ogden, UT
Full-time Description
Richard Manufacturing is continuing to grow! We are looking for a Contract Administrative Assistant to join our dedicated team. This position plays a critical role in supporting daily operations and ensuring the timely execution of contractual and production-related tasks. This is a 100% onsite position working a 9/80 schedule with every other Friday off.
Contract Administrative Assistant Overview:
We are seeking a self-motivated, deadline-driven, and extremely detail-oriented team player, capable of handling multiple tasks efficiently. This position plays a vital role in many facets of the company and requires professionalism, strong intrapersonal skills and communication skills as you will interact with customers and employees across all departments and levels of the organization. The role also requires a high level of discretion, as you will be handling sensitive and proprietary information.
Requirements
Key Responsibilities:
Review contracts for accuracy and completeness
Input contractual data with precision
Correspond with customers via email and telephone
Prepare and process shipping and invoicing documents
Receive and record incoming payments
Ensure all project and shipping deadlines are met or exceeded
Take notes and participate in weekly team meetings
Support cross-functional departments with administrative tasks
Perform other duties as assigned
Qualifications:
Strong written and verbal communication skills
Excellent interpersonal skills with a professional demeanor
Ability to adapt quickly in a fast-paced environment and remain calm under pressure
High attention to detail and accuracy
Trustworthy and able to handle confidential information appropriately
Basic computer proficiency, including Microsoft Excel, Word, and PowerPoint
Efficient typing and document processing skills
Experience with Wide Area Work Flow (WAWF), VSM, E-Tools, and MSL*
Familiarity with FAR clauses and government contracting practices* (*Preferred, not required)
Why Join Us?
For nearly 50 years, our family-owned and operated business has been a proud part of the Ogden community, offering entry level positions and a wide range of long-term career opportunities. At Richard Manufacturing, you're not just taking a job, you're joining a company with a strong legacy of quality, integrity, and teamwork. We offer competitive pay, growth opportunities, a comprehensive benefits package including profit sharing & 401k match and a dynamic, supportive work environment where your contributions directly support critical national defense and aerospace projects.
Sr Direct Support Prof
Manager's assistant/administrative assistant job in West Valley City, UT
Community Options, Inc. is a national non-profit agency providing services to individuals with disabilities in 12 states. We are actively seeking a Senior Direct Support Professional (DSP) in West Valley, UT.
The Senior Direct Support Professional (DSP) is responsible for providing person-centered care tailored to meet the needs of individuals with intellectual and developmental disabilities. You will also support a team with day-to-day operations and challenges as a team leader for an assigned location.
We are offering a $250 SIGN ON BONUS OPPORTUNITY FOR Full-Time NEW HIRES! We are also offering $250 employee referral bonus! (Contact local office for details)
Responsibilities
Provide direct care to individuals with intellectual and developmental disabilities tailored to their Individual Support Plan (ISP)/Person Centered Plan (PCP)
Assist with training team members to support programmatic initiatives, goals, daily routines, and the unique needs of individuals with intellectual and developmental disabilities
Assist with daily routines including cleaning, cooking established meal plans, feeding, medication administration, and maintaining personal hygiene
Monitor the health and medical needs of individuals and immediately report any concerns
Drive individuals to medical appointments and activities in the community
Assist with the learning and development of independent and community-based skills
Ensure program documentation and billable records are completed accurately and timely
Participate with individuals in community, social, and recreational activities
Build a support network for individuals by developing and maintaining relationships with community members, businesses, and families
Ensure work locations and vehicles are clean, well maintained, and stocked with necessary supplies including groceries, medications, and cleaning supplies
Employees must cooperate with the licensee and department staff in any inspection, inquiry or investigation
Minimum Requirements
High School Diploma or GED
Complete all state and agency required training per state guidelines
Valid driver's license with a satisfactory driving record
Experience supporting individuals with intellectual and developmental disabilities
Ability to work individually and with a team to support individuals with intellectual and developmental disabilities
Ability to establish a comfortable and supportive relationship with individuals receiving supports
Ability to exercise good judgment and remain calm in crisis situations
Working Conditions
Work in residential programs, day programs, and in the community
Transport individuals utilizing your own vehicle or company provided vehicles
Schedule may change due to business needs and may include evening and weekend hours
Overtime may be required due to business needs
Frequent lifting, stretching, and other physical exertion may be required
May be required to lift or move 25+ pounds
May assist with wheelchair transfer of non-ambulatory participants
May be exposed to various medical conditions and communicable diseases
Please click "Apply Now" or send resume to: **********************
Please Visit Our Website to Complete an Online Application!
*************
Community Options is an Equal Opportunity Employer M/F/D/V
#IND-OG
Easy ApplyAdmin and Marketing Assistant
Manager's assistant/administrative assistant job in Draper, UT
Qualifications
Admin and Marketing Assistant
Additional Information
Stuff We Offer
Industry competitive salary based on education, capability, and experience.
Comprehensive Health Insurance
Prescription Coverage
Dental Coverage
Vision Coverage
Short-Term Disability
401K Retirement Plan
Paid Time Off
Paid Training and Certification Testing
What You Should Know About Us
An organization's business model means everything; to Crossroads it means sound decisions, satisfied customers, and long-term revenue. Our business model is designed to anchor a sound foundation of job security, customer loyalty, and sound practices in areas of core competency. For our team members, it means a solid foundation for personal and professional growth and job security.
Steady double digit growth during the recent economic downturn
Above average performance review wage Increases
Teams of seriously awesome people
Seriously awesome work atmosphere
Crossroads Technologies, Inc. is a leading provider of Consulting, IT Management, Outsourcing, Integration, and Hosting services to a vast cross-section of Industries throughout the United States. Crossroads has been a staple in technology services since 1996. We are a customer centric organization with focus on building and maintaining relationships with customers and delivering the highest level of customer service to our clients.
Be part of professional team in a laid back, relaxed, business atmosphere.
Bring together unique skill sets that drive innovation and promote customer satisfaction.
We are a place to call home, where you can utilize your unique skill sets in an environment where forward thinking ideas are encouraged and put into motion to positively impact relationships.
You can settle in with an organization that has a proven track record for sound business decisions and solid business foundations since 1996.
You can contribute to an environment that promotes personal and professional growth as well as rewards hard work and continued success
Admin Assistant 1 - West Field UT Seminary
Manager's assistant/administrative assistant job in Ogden, UT
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, entry level administrative support to one or more leader and/or one or more functional team or work group. Employees at this level work under direct supervision and handle basic issues and problems that require beginning to working administrative support knowledge.
Typical responsibilities include but are not limited to:
* Preparing memos, documents, reports, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms.
* Collecting data and compiling information.
* Taking meeting minutes
* Using computer apps and software to schedule meetings and appointments and maintain calendars.
* Answering and screening telephone calls - forwards calls and takes messages as needed
* Receiving and sorting mail and correspondence
* Operating standard office equipment such as copy machines
* Ordering office supplies
* Maintaining office files
* Other duties as assigned
Required:
* High School Diploma or equivalent
* Beginning to working administrative support knowledge
Key Skills include the ability to:
* Communicate professionally in writing and verbally.
* Utilize Microsoft Office and other software at a developing level to schedule appointments, modify spreadsheets, and update word documents.
* Operate and maintain standard office equipment.
* Problem solve and resolve basic conflict and problems
* Organize and prioritize work and needs
* Understand and follow instructions.
* Interact and work with others in a productive and professional way.
* Work with discretion, confidentiality, and integrity
* To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
Auto-ApplyAssist. Prof/Professor of Business Economics
Manager's assistant/administrative assistant job in Salt Lake City, UT
Westminster University
Assistant Professor/Professor of Practice of Business Economics
Full Time Faculty
Salary Range: $82,412 - $86,990
Westminster University invites applications for the position of Assistant Professor of Business Economics to begin August 2026. The successful candidate will demonstrate the potential for excellence in teaching, a commitment to student success in business education, and the ability to engage in the research of their discipline. We are interested in a candidate with an advanced degree in economics (Ph.D. preferred) but with specialization in any of the fields of business, including business economics.
The 24-credit annual teaching assignment may include teaching intermediate level macro theory, international trade & finance, managerial economics, and sports economics in our growing Sports Management major. In addition, we have a strong commitment to financial and business literacy for our students and the broader community and would welcome a colleague interested in supporting the incredible work we are doing in the community, including programs in our renowned Westminster Center for Financial Wellness (******************************************************************************* and Westminster Tax Clinic (**********************************************************************************
We are a small private comprehensive university with a liberal arts framework to our core curriculum. As such, faculty responsibilities include advising/mentoring, working with students outside of the classroom, participating in co-curricular activities, and serving on shared governance committees.
As we strive to address the severe underrepresentation of women and minorities in the economics profession, we solicit and encourage applications from women and underrepresented groups. Candidates who will be able to relate to the issues women and underrepresented groups face in the economics profession and candidates who could help champion these students in economics and related fields are especially encouraged to apply.
An application must include a cover letter addressing the specific requirements of the position, current CV, evidence of teaching effectiveness, and three letters of recommendation. First round of file review will begin with files completed by December 8, 2025 and continue on a rolling basis.
Minimum Qualifications
Master's degree in economics (Ph.D. is preferred).
Specialization in any of the fields of business, including business economics.
The ideal candidate will have demonstrated excellence in teaching, with experience as the instructor of record for multiple courses and a commitment to creating active, student-centered learning experiences.
About Westminster:
Westminster University prepares students to lead lives of learning, accomplishment, and service and helps them develop skills and attributes vital for success in a diverse and interdependent world. We are a private, independent university that has been advancing the liberal arts tradition since 1875. Westminster is located in Salt Lake City, Utah, in the heart of the Wasatch Front in a region of the country that merges remarkable natural beauty with a vibrant metropolitan area booming with tech start-ups, new business ventures, and investment opportunities.
We offer undergraduate, graduate, and professional degrees. Our devoted faculty challenge students to engage their curiosity and pursue their passions through purpose-driven academic programs and small class sizes that promote inclusive dialogue. Faculty tend to stay at Westminster for many years, supported through continuous contracts, creative faculty-based initiatives, and opportunities for professional growth. Westminster is a place where excellence isn't just a tradition, but a way of life. For more information, visit westminsteru.edu.
Westminster University's commitment to diversity and global learning is revealed in its core values, mission and vision statements, and in its student value propositions-institutional priorities to support the success of every student: All students will develop a personal wellness approach, participate in outdoor learning activities, apply their learning to leadership in social, professional, and community contexts, and engage in paid professional opportunities to create career confidence and boost earning potential.
We seek colleagues who are prepared to support the learning of all students, including those from groups historically underrepresented in higher education, such as students of color, LGBTQ+ students, students with disabilities, and first-generation college students.
Westminster University does not discriminate based on race, color, pregnancy, childbirth, or pregnancy-related conditions, age, religion, national origin, disability, sex, sexual orientation, gender identity, religion, military status, and genetic information, or other legally protected status. The university's commitment to nondiscrimination applies to students, employees, and applicants for admission and employment. For additional information, see the full Non-Discrimination Statement.
Application Instructions:
A complete application will include:
A cover letter addressing the specific requirements of the position
A recent curriculum vita
Evidence of teaching effectiveness
Contact information for three professional references
Equal Employment Opportunity:
Westminster University is committed to a diversified workforce, equal opportunity, and nondiscrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.
Auto-ApplyAdministrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
Manager's assistant/administrative assistant job in Sandy, UT
Position : Administrative Assistant - Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
Duration : 3 Months
Total Hours/week : 40.00
1
st
Shift
Client: Medical Device Company
Job Category: Administrative Services & Transportation
Level of Experience: Entry Level
Employment Type: Contract on W2 (Need US Citizens or GC Holders Only)
Hours 5am - 9am, rotating shift 2-2-3.
Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
Job Description:
Shift scheduler is responsible for staffing medical device manufacturing operation. Staffing activities include scheduling regular time, over time sign ups, time-off and shift exchanges between shifts.
Job Responsibilities:
Manage time-off requests and scheduling.
Works with the Operations Leaders to understand daily staffing needs and receive approval for staffing plans.
Builds staffing plans to run all production lines every shift and support preventive maintenance activities.
Responsible for posting overtime sign-ups for opposing shifts.
Ensures each spot is filled by a qualified associate.
Sends automated requests to pull in overtime volunteers for scheduled overtime and for urgent overtime needs
Manages shift-swapping between associates in each pay-period
Learn new software to help improve efficiency of scheduling
Maintains an open line of communication to ensure staffing problems/changes are communicated and resolved in a timely manner
Maintains records and documents, as required
Ensures employee scheduling is aligned with the training matrix.
Complies with all local, state, federal, and client safety regulations, policies, and procedures including RCRA Hazardous Waste regulations.
Complies with all local client quality policies, procedures, and practices through consistent application of sound quality assurance principles.
Other duties as assigned.
Education and Experience:
High School Diploma/GED or 1-year consecutive work experience.
Experience supporting the scheduling for a production operation preferred.
Knowledge and Skills:
Experience working with ADP is a plus, but not required.
Workday experience is a plus, but not required.
Proficient in Microsoft Office Applications (Word, Excel and Teams).
Physical Demands:
The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping, and reaching may occasionally be required.
Work Environment:
Part-time rotating shift schedule (2-2-3). Work hours 5am - 9am.
Sales Administrative Assistant
Manager's assistant/administrative assistant job in Salt Lake City, UT
Job Details Entry Salt Lake City , UT Full Time Not Specified $20.00 - $25.00 Hourly None Day Admin - ClericalDescription
The Sales Administrator will run point on lead management, appointment setting, CRM organization, and sales-to-ops handoffs. This position will be the right hand to the Sales Director, keeping the team on track, the pipeline moving, and the back-end data clean. This role is key to making sure every lead gets contacted fast, every deal gets prepped properly, and the sales machine keeps running smooth.
Essential Duties and Responsibilities
Phone & Lead Response
Answer company phones from 8AM to 5PM (communicate coverage when unavailable)
Call all inbound leads immediately and set appointments with Sales Reps
Ensure fast response time on all new leads-no lead gets missed
CRM & Lead Source Management
Enter and tag all leads accurately in GoHighLevel (GHL), Acculynx
Ensure lead sources are consistently tracked and clean for reporting
Generate weekly lead source performance reports for marketing
Sales Team Accountability
Monitor all leads and prospects-make sure reps follow up in expected timeframes
Keep sales contacts clean and updated in GHL and AccuLynx
Manage CRM transitions when team members are added or removed
Sales-to-Operations Handoff (Gatekeeper Role)
Verify deposit has been paid with accounting
Ensure pre-lien is filed if necessary
Pull permits where required
Confirm sales-to-operations checklist is fully completed before moving a job forward
Only send jobs to Operations once all steps are verified
Meeting & Project Support
Attend weekly sales meetings and take notes, assign tasks, follow up
Support special sales projects and process improvements as assigned by the Sales Director
All other duties as assigned
Qualifications
Qualifications and Skills:
Extremely organized and detail-oriented
Confident on the phone and can communicate clearly with customers and hold sales reps accountable
Tech-comfortable and used to switching between multiple tools daily
Proactive mindset who is always looking for what's missing or what's next
Experience with or willingness to learn our required tools:
GoHighLevel (GHL)
AccuLynx
Microsoft Teams
Microsoft Office / Google Workspace
Education and/or experience
Roofing or construction admin experience preferred but not required
1-3 years' experience in office management and/or administrative assistant role
High school diploma, GED or equivalent
About On Top Roofing
At On Top Roofing, we are driven by a commitment to quality craftsmanship and exceptional service. Over the past 24 years, we've built a team of highly trained master artisans and applicators who deliver truly unique, unrivaled work. Our dedication to excellence is reflected in every project, large or small, as we focus on providing prompt, friendly, and efficient service for every customer.
At On Top Roofing, we grow our business based on a simple yet powerful principle: treating each customer like our only customer. This approach has allowed us to continuously exceed expectations, building lasting relationships along the way.
At On Top Roofing, we value our employees and offer a comprehensive benefits package designed to support their health, financial security, and work-life balance. Full-time employees enjoy competitive compensation along with a range of benefits, including:
Medical, Dental, and Vision Plans to ensure the well-being of you and your family
Health Savings Account (HSA) with a company contribution to help manage your healthcare costs
401(k) Plan with a generous company match to help you plan for a secure future
Paid Time Off for sick days, vacation, company holidays, and more to give you the flexibility you need to recharge and take care of personal matters
Our executive office is in the Salt Lake City Metro area, providing easy access to the heart of the region. We are committed to making reasonable accommodations to enable individuals with disabilities to perform the essential functions of their roles. On Top Roofing is an at-will employer, focused on fostering a positive, supportive work environment where our employees can thrive and grow. On Top Roofing is an equal opportunity employer.
Business Operations Assistant
Manager's assistant/administrative assistant job in Orem, UT
Type: Full-time
Company: Videra Health
Salary: $50,000-$60,000/yr
About Videra
In healthcare, the most dangerous moments are the ones no one sees.
When signals are missed, crises unfold, providers burn out, and treatment never reaches patients.
Videra is building the AI operating system for screening and monitoring in healthcare - helping providers catch conditions early, pharma prove real-world impact, and patients feel truly seen.
We turn everyday check-ins into life-saving insight.
Our team has built, scaled, and exited a multi-modal AI company before (HireVue - now 100M+ interviews across 186 countries). We're doing it again - this time in healthcare - alongside a mission-driven team of clinicians, engineers, and scientists with 10+ years of collaboration.
The Role
We're hiring a Business Operations Analyst to serve as an operational right hand to our leadership team and the steward of our physical office.
You'll handle a mix of executive support, business operations, and office management - ensuring the company runs smoothly day to day, and leaders stay focused on what matters most.
If you love structure, speed, and solving “whatever's blocking progress,” this role is for you.
What You'll Do
Executive Support
Partner with leadership to manage calendars, communications, and prep for key meetings.
Anticipate needs and follow through on priorities - before being asked.
Coordinate across teams and ensure commitments are met.
Operations
Drive cross-functional alignment across HR, finance, and product.
Track projects, deadlines, and accountability across the exec team.
Own internal systems (Slack, Notion, project management tools).
Identify and fix operational friction fast.
Help plan offsites, all-hands, and internal rhythms.
Office Management
Manage our physical workspace - vendors, supplies, logistics, and events.
Keep the office running like a product: reliable, welcoming, and reflective of our culture.
You'll Thrive Here If You…
Care deeply about the Viderican Principles - the way we work and win together:
Elevate Others - Invest in people, not politics.
Build Trust - Say what you'll do. Do what you say.
Act Like an Owner - See it, solve it, ship it.
Build, Ship, Learn Fast - Prototype, test, and iterate.
Think Long-Term, Act Today - Durable > flashy.
Love building systems that scale and creating clarity where there's chaos.
Have strong communication skills, EQ, and follow-through.
Operate with urgency, precision, and pride in your work.
Want a front-row seat to startup leadership and the opportunity to grow into greater responsibility over time.
Requirements
3+ years in business operations, executive support, or similar role (startup experience preferred).
Excellent organization, prioritization, and time management.
Technical fluency (spreadsheets, Notion, Slack, project tools).
Discretion with sensitive information.
Positive energy and a “no job too small” mentality.
Why You'll Love Working Here
Work directly with founders and execs shaping the future of healthcare AI.
Broad exposure across operations, product, and finance.
Mission-driven culture with high ownership and low ego.
Competitive pay and meaningful responsibility from day one.
A team that values craftsmanship, autonomy, and speed.
Join us if you want to help build the system that catches what healthcare misses.
Associate - Yardi Administrator
Manager's assistant/administrative assistant job in Salt Lake City, UT
As the Yardi Administrator, you will serve as a key resource supporting the effective utilization of our Yardi platform. This role combines technical expertise, collaborative engagement, and strategic insight to ensure our property management and accounting operations run smoothly and efficiently. You will play a consultative and hands-on role in troubleshooting, enhancing, and optimizing system performance, while partnering with internal teams and external vendors.
Key Responsibilities
System Support & Troubleshooting
Provide enterprise-wide support by researching, analyzing, and resolving Yardi-related issues.
Serve as the primary contact for diagnosing system errors and coordinating issue resolution.
Platform Optimization
Recommend, implement, and manage Yardi system updates, enhancements, and customizations to align with business needs.
Perform data mapping and support data conversion initiatives.
Administration & Documentation
Administer the Yardi system, including user security setup and ongoing configuration.
Help maintain comprehensive system documentation, including procedures, workflows, and an internal knowledge base.
Training & Collaboration
Partner with departments to deliver user training, support new user onboarding, and lead system-related initiatives.
Collaborate on system reviews and recommend process improvements for increased efficiency and best practices.
Vendor Coordination
Liaise with Yardi's support team for issue resolution and manage enhancement requests and software updates.
General
Perform other duties as assigned in support of departmental and organizational goals.
Preferred Qualifications
Minimum 3 years of experience with Yardi Voyager.
Bachelor's degree, preferred in Accounting, Information Technology, Finance, Real Estate or equivalent work experience. All other degrees will be considered
Exceptional critical thinking and problem-solving skills, with a strong ability to perform root cause analysis and develop practical, sustainable solutions.
Demonstrated capacity for creative and strategic thinking, with a willingness to challenge the status quo and implement innovative, out-of-the-box solutions to optimize processes and systems.
Excellent verbal and written communication skills.
Self-starter with the ability to work independently and manage multiple priorities.
Strong understanding of property management and accounting principles.
Familiarity with accounting software and basic accounting practices.
Experience with SQL Server and writing basic queries is a preferred, all other programing languages will be considered a plus.
Technically proficient with a demonstrated ability to learn and explain complex software systems.
Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.).
Highly organized, flexible, and adept at adapting to changing priorities.
What we offer
Full Insurance benefit suite including Medical Insurance, Dental Insurance, Vision Insurance, Critical Illness Insurance, Accident Insurance, Short Term Disability, Legal & Identity Theft Insurance, and Pet Insurance.
Company paid Life Insurance (option to buy additional available) and Long-Term Disability.
Access to benefits concierge service.
Access to Mental Health & Well-Being service.
401K:Bridge Investment Group will match your contributions dollar-for-dollar, up to 6% of your pay. These contributions are fully vested immediately. Eligible employees are automatically enrolled at a 4% contribution rate. *The employee must be at least 21 years of age and have worked for the Company for at least 60 days.
Paid Time Off: Employee will accrue 5.23 hours of paid time off per pay period for a total of 17 days per year.
11 Paid Holidays per year.
Following six (6) months of employment at the Company, you will be eligible per birth, adoption or placement of a child for four (4) weeks of paid parental leave as the primary caregiver to the child or two weeks of paid parental leave as the secondary caregiver to the child. Following two years of employment at the Company, you will be eligible for twelve weeks of paid parental leave per birth, adoption, or placement of a child if you are the primary caregiver of the child.
Tuition Reimbursement: Up to $5,000 per year of pre-approved tuition expenses will be reimbursed upon submission of approved documentation. Repayment obligations may apply if employment terminates prior to 24 months.
We at Bridge acknowledge and appreciate the uniqueness of each individual, understanding that our people are the key to our success. We are committed to fostering an inclusive environment where everyone feels respected and valued. Our dedication extends beyond our business goals to making a positive impact in our communities and upholding Sustainability and Responsibility (S&R) principles at our properties and corporate locations. We evaluate all candidates based on merit, without any discrimination based on race, color, religion, sex, age, disability, sexual orientation, national origin, or any other category protected by law. As an equal opportunity employer, we are devoted to creating an inclusive hiring process. We actively work to eliminate barriers and provide reasonable accommodations to qualified individuals with disabilities. Our goal is to provide fair opportunities and access throughout the recruitment, hiring, and employment experience.
Your specific needs are important to us. If you need accommodations related to a disability or any other protected status during the recruitment process, please email **************************.
Want to talk with someone about Bridge Culture?
At Bridge, we understand that joining a new workplace is a significant decision. To help you gain deeper insights into our culture, we offer "Culture Conversations." This initiative reflects our commitment to transparency, diversity, and inclusivity.
Culture Conversations are voluntary, one-on-one sessions designed for applicants to connect directly with our diverse staff members. It's your chance to explore the Bridge work environment, ask questions, and get a genuine feel for what it's like to be part of our team.
How it Works:
Culture Conversations are entirely voluntary. Feel free to opt in based on your comfort and curiosity. Choose Your Conversation Partner: We believe in the power of choice. Browse through our diverse group of staff members and select someone you'd like to have a conversation with. This ensures that you connect with someone whose experiences and insights align with your interests. No Impact on the Hiring Process: Your decision to participate or not in Culture Conversations has no bearing on the hiring process. We value your time and references.
Why Participate:
You get to have a firsthand understanding of our workplace culture. Informed decisions lead to fulfilling careers. Culture Conversations empower you with the information needed to make the right choice for your professional journey.
Personalized Connection: Connect with an employee who resonates with your professional interests.
Inclusivity: Embrace diversity by choosing a conversation partner from various backgrounds and roles.
Auto-ApplySales Administrative Assistant
Manager's assistant/administrative assistant job in Eagle Mountain, UT
Responsibilities:
We are looking for a qualified candidate to work 30 - 40 hours per week at our office located in Salt Lake City. The Sales Administrative Assistant will be responsible for providing support to our Sales Team. This includes:
- Administrative/Sales duties - email, phones, scheduling meetings
- Processing inbound sales leads
- Learning our Applicant Tracking System (ATS)
- Assisting Sales Representatives
- Additional office duties as needed
Skills and Experience:
- Embraces ambiguity - not afraid of not knowing all the answers
- Organization - creates order from chaos
- Initiative and drive - works to get results and see what more can be done and improved; growth minded
- Detail-oriented - comfortable with data
- Strong communication, both verbal and written - comfortable in front of clients as well as behind the scenes
- Quick learner - open to learning new processes
- Computer proficient - great with Excel, Word, Powerpoint
Compensation
$12-$14 per hour. We also offer excellent benefits, including health, dental, paid time off, and maternity/paternity leave.
Administrative Assistant / Front Desk
Manager's assistant/administrative assistant job in Lehi, UT
Job Description
Front Desk/Office Assistant
This position involves managing the front desk/reception duties of Danville's Wasatch Mountain Region Administrative Office in Lehi, UT. This location is our administrative office as well as a Day Program for Danville clientele with developmental/intellectual disabilities
Danville Services exists to help people with intellectual and developmental disabilities find joy living in their own homes and day programs. This position is not a direct support/caregiver role, but does have frequent interaction with Danville clientele as you greet them and help direct them to where they need to be.
Responsibilities
Keeping the front area and training room spaces clean, organized, and inviting
Greeting and assisting visitors including: employees, trainees, administrative staff, Danville day program attendees, client family members, legal guardians, and state representatives
Answering and directing phone calls
Communicating client needs with appropriate direct support staff or administrative personnel
Overseeing booking of training and meeting room spaces
Managing incoming/outgoing mail
Assisting HR and Financial Directors with personnel files and financial records as needed
Assistance in completing applicant reference checks
Other assigned office duties
Willingness to pass a background investigation
Foster effective communication and build positive relationships with coworkers, Danville clientele, their families and state representatives
Qualifications
Excellent communication skills to effectively interact with others
Highly organized
Professional and Positive Attitude
Customer service/Reception skills
Filing skills
Knowledge of Quicken and/or Financial record keeping
Computer skills - Microsoft Office Suite
Experience/Knowledge of intellectual disabilities, group home settings or long-term care is a plus, but not required
Wage and Benefits:
$17-$18 per hour
Full-Time 40 hrs Mon-Fri 8a-4p
$250 Sign-On Bonus upon completion of training
PTO, Medical, Dental, Vision, and Life Insurance; Health Savings Account; Short/Long Term Disability; Employee Assistance Program; Matching 401k
Ongoing training and development
Amazing time with the most wonderful people you'll ever meet!
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Executive Administrative Assistant
Manager's assistant/administrative assistant job in American Fork, UT
Job DescriptionCompany BrainStorm (********************** is a B2B SaaS company that drives digital adoption and organizational change for outstanding companies around the world, including PepsiCo, American Express, Land O'Lakes, Inc., Mattel, Inc., Panasonic, Merck Company, and more.
BrainStorm thrives on a dynamic and fun-loving atmosphere, paired with a steadfast commitment to excellence. Our high-performing team is composed of self-starters who play a pivotal role in driving our success. Once we walk through the door, it's definitely ‘Go Time'.
Opportunity
BrainStorm is seeking an Executive Administrative Assistant to provide exceptional support for two key members of our executive team. This role is essential to keeping our fast-moving, high-impact environment running smoothly. You'll be the go-to person for coordination, communication, and execution, all while bringing your own creative flair and tech-savvy mindset to the table. This role is deeply integrated into the daily rhythm of our principals' work and personal lives, we're looking for someone whose presence elevates both. If you're organized, proactive, and thrive in a dynamic setting, we'd love to meet you. Responsibilities include:
Manage complex calendars, meetings, and travel logistics with precision
Represent executives with professionalism to internal and external stakeholders
Prepare and polish correspondence, reports, and presentations
Own office management tasks with speed and accuracy
Handle sensitive information with absolute confidentiality
Help plan company events and team-building activities
Proactively streamline processes by spotting gaps, and executing changes where appropriate
Support executives with select personal assistant tasks, maintaining discretion and professionalism at all times
Qualifications:
Exceptionally organized and deadline-driven
Strong communicator with excellent people skills
Self-starter with a high sense of ownership
Comfortable with technology, including AI tools and modern productivity platforms
Creative eye for branding and presentation design is a must
1-5 years' experience in executive-level administrative support is a plus
Bachelor's degree preferred
BrainStorm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Medical, dental, 401k, and other benefits are included. The position is available in the American Fork, UT office.
BrainStorm Inc is not open to third party solicitation or resumes for our posted FTE positions. Resumes received from third party agencies that are unsolicited will be considered complimentary.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.