Manager's assistant/administrative assistant jobs in Wyoming - 20 jobs

Executive Team Leader Human Resources (Assistant Manager HR) - Wyoming
Target 4.5
Manager's assistant/administrative assistant job in Laramie, WY
The pay range is $60,000.00 - $120,000.00 Pay is based on several factors which vary based on position. These include labor markets and in some instances may include education, work experience and certifications. In addition to your pay, Target cares about and invests in you as a team member, so that you can take care of yourself and your family. Target offers eligible team members and their dependents comprehensive health benefits and programs, which may include medical, vision, dental, life insurance and more, to help you and your family take care of your whole selves. Other benefits for eligible team members include 401(k), employee discount, short term disability, long term disability, paid sick leave, paid national holidays, and paid vacation. Find competitive benefits from financial and education to well-being and beyond at ********************************************** ALL ABOUT TARGET Working at Target means helping all families discover the joy of everyday life. We bring that vision to life through our values and culture. Learn more about Target here. ALL ABOUT HUMAN RESOURCES You are a team that champions change, proactively removes roadblocks and builds diverse and inclusive talent strategies to deliver on our guest centric mission. You lead a team of HR Experts and Team Leaders (where applicable) that are committed to supporting teams and leaders to build a sales force that is passionate about exceeding guests' expectations and a place where teams love to work. As the Executive Team Leader HR, most of your time is spent with the team and on the sales floor, being a consultant to your peers and seeing first-hand how you can continuously propel the business forward. At Target, we believe in our team members having meaningful experiences that help them build and develop skills for a career. The role of a Human Resources Executive Team Leader can provide you with the: * Experience creating and managing HR strategies and goals; delivering results through your team * Ability to read financial reporting and interpret data * Knowledge of federal, state and local employment laws * Skills in recruiting, selecting and talent management of hourly team members and leaders * Ability to support business leaders; coaching and consulting with them in growing the business and selecting and developing their teams * Ability to influence across levels and partners (e.g. hourly team members, senior leaders) As an Executive Team Leader Human Resources, no two days are ever the same, but a typical day will most likely include the following responsibilities: * Lead and create a service culture that prioritizes the guest service experience, model, train, and coach expectations to deliver the service standard * Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias * Drive total store sales, understand your role in sales growth and how your area and team contribute to and impact total store profitability * Plan, lead and follow-up on organizational and operational change * Anticipate and identify changes in unique store trends * Know and assess the competition; leverage guest insights and feedback to drive the business and be the destination of choice for our guests * Champion a culture where teams love to work and guests love to shop; recognize guest-service behaviors and reward outstanding performance * Build teams that are committed to continuous learning through ongoing observations and reinforcement of guest-service and sales behaviors * Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias * Support the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of inclusivity and belonging that embraces the contributions of all team members * Engage and educate store team on Target's community initiatives * Build relationships that are important to the store's community to address the most pressing local needs. * Leverage gift card and volunteer accounts to enhance brand awareness and engage team in volunteerism. * Take an active role in the development of leaders to be champions of a guest-centric culture * Lead an open-door culture where team members feel heard and issues are quickly resolved * Support leadership with creating schedules that fit both the guest and team members needs by teaching leaders the importance of understanding their team members scheduling desires. * Decrease fluctuations within team member schedules by developing a store staffing strategy that enables store leaders to increase predictability within their current team members hours and identify when external staffing is needed * Leverage your expertise to guide all store leaders in hiring and onboarding the talent with the right skills and experiences for their team by understanding guests' and business needs * Develop a team of HR Experts and Team Leaders (if applicable) who serve the total store team by solving problems, removing roadblocks and engaging each team member in a way that connects them to Target's purpose * Effectively plan and manage all team operational and cyclical programs related to culture, pay and rewards and benefits to maximize team member engagement and minimize business disruption * Develop and coach your team leaders to elevate the skills and expertise of the team * Establish a culture of accountability through clear expectations and performance management * Provide service and a shopping experience that meets the needs of the guest * Always demonstrate a culture of ethical conduct, safety and compliance; lead team to work in the same way and hold others accountable to this commitment * As a key carrier, follow all safe and secure training and processes * Address store needs (emergency, regulatory visits, etc.) * All other duties based on business needs WHAT WE ARE LOOKING FOR We might be a great match if: * Working in a fun and energetic environment makes you excited…. We work efficiently and as a team to deliver for our guests * Providing service to our guests that makes them say I LOVE TARGET! excites you…. That's why we love working at Target * Leading teams who are stocking, setting and selling Target product sounds like your thing… That's the core of what we do * You aren't looking for Monday thru Friday job where you are at a computer all day… We are busy all day (yes, especially on the weekends), making it easy for the guest to feel welcomed, inspired and rewarded The good news is that we have some amazing training that will help teach you everything you need to know to be an Executive Team Leader Human Resources but there are a few skills you should have from the get-go: * 4 year degree or equivalent experience * Strong interpersonal and communication skills * Strong business acumen * Comfortable dealing with ambiguity * Manage conflict, lead and hold others accountable * Relate well with and interact with all levels of the organization * Strong cognitive skills, including problem analysis, decision making, financial and quantitative analysis * Learn and adapt to current technology needs * Manage workload and prioritize tasks independently We are an awesome place to work and care about our teams, so we want to make sure we are clear on a few more basics that we expect: * Access all areas of the building to respond to guest or team member issues * Interpret instructions, reports and information * Scan, handle and move merchandise efficiently and safely, including frequently lifting or moving merchandise up to 15 pounds and occasionally lifting or moving merchandise up to 40 pounds * Accurately handle cash register operations * Flexible work schedule (e.g., nights, weekends and holidays) and regular attendance necessary Benefits Eligibility Please paste this url into your preferred browser to learn about benefits eligibility for this role: ******************************** Americans with Disabilities Act (ADA) In compliance with state and federal laws, Target will make reasonable accommodations for applicants with disabilities. If a reasonable accommodation is needed to participate in the job application or interview process, please reach out to candidate.accommodations@HRHelp.Target.com. Non-accommodation-related requests, such as application follow-ups or technical issues, will not be addressed through this channel.
$60k-120k yearly Auto-Apply 3d ago

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Office Assistant, Senior - Family Medicine Residency Programs Cheyenne
University of Wyoming 4.5
Manager's assistant/administrative assistant job in Cheyenne, WY
Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************
$23k-26k yearly est. Auto-Apply 60d+ ago
Administrative Support Assistant
Corthell Transportation
Manager's assistant/administrative assistant job in Wyoming
Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing. Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll. Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an, dispatcher, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About Corthell Transportation: Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States. Corthell Transportation benefits include 2 weeks of paid time off. Salary range is $18.00-$20.00 per hour and is dependent on experience
$18-20 hourly Auto-Apply 60d+ ago
Executive Assistant & Administrator
Hoskinson Biotechnology
Manager's assistant/administrative assistant job in Gillette, WY
Job DescriptionAbout Hoskinson Health & Wellness Clinic Hoskinson Health & Wellness Clinic is a newly founded, physician-led, team-based healthcare organization located in the beautiful community of Gillette, Wyoming. Our mission is to help patients live better, healthier lives by providing comprehensive, coordinated, and compassionate care that addresses the whole person. Founded by physicians committed to closing long-standing gaps in the healthcare system, our clinic is dedicated to innovation, accessibility, and personalized care for every patient. We believe in: Integrating advanced, effective technology into care delivery. Encouraging collaboration among providers and support staff. Maintaining lower patient volumes to allow for more meaningful, individualized care. Job Summary The Executive Assistant & Administrator provides comprehensive executive and administrative support to the Chief Human Resources Officer (CHRO) across both healthcare clinic and contracting operations. This position plays a critical role in ensuring the smooth and efficient operation of the HR department, maintaining compliance with organizational policies, managing sensitive information, and coordinating key projects and initiatives. The ideal candidate is highly organized, professional, proactive, and comfortable handling confidential matters while balancing multiple priorities in a fast-paced, growing organization. Key ResponsibilitiesExecutive Support Provide direct administrative and executive support to the CHRO. Manage complex calendars, meeting coordination, and travel logistics. Draft and prepare correspondence, reports, presentations, and meeting materials. Handle confidential communications and sensitive information with discretion. HR Administration & Project Support Maintain accurate employee files, HRIS data, and document control systems. Assist with department budgeting, invoice processing, and vendor coordination. Support HR projects including onboarding logistics, training coordination, compliance tracking, and performance review scheduling. Track and report HR metrics (turnover, retention, training completion, engagement). Support internal committees (e.g., Safety, Employee Relations, Compliance). Cross-Departmental Coordination Serve as a liaison between HR, clinic leadership, and contracting teams. Coordinate with external partners and vendors (recruiting firms, benefits providers, training vendors). Prepare reports and leadership updates for executive meetings. Support communication flow within the HR department and across departments. Supervisory Responsibilities Ensures confidentiality and accuracy of HR and employee documentation. May oversee and mentor an HR Assistant in the future. Supports implementation of HR policies, compliance initiatives, and process improvements. Education / Certifications / Licenses Required: Associate degree in Business Administration, HR, or related field. Preferred: Bachelor's degree in Human Resources, Business, or Healthcare Management. Certifications (a plus): SHRM-CP, PHR, or CAP (Certified Administrative Professional). Experience 3-5 years of executive assistant or HR administrative experience supporting senior leadership. Previous experience in a healthcare, clinic, or multi-entity organization preferred. Proven ability to manage confidential information and support executive-level initiatives. Strong background in scheduling, report preparation, and project coordination. Required Skills & Abilities Exceptional organizational, time management, and multitasking skills. Strong written and verbal communication abilities. High level of professionalism, discretion, and confidentiality. Strong problem-solving, prioritization, and decision-making skills. Proficiency with HR information systems, reporting tools, and Microsoft Office Suite / Google Workspace. Ability to work both independently and collaboratively under pressure. Benefits Health Insurance: 100% employer-paid premiums for medical, dental, vision, short-term disability, long-term disability, and life insurance. Supplemental Coverage: Optional hospital, accident, cancer, and voluntary life insurance. Retirement: Competitive company match with no waiting period. Paid Time Off: Generous PTO to support work-life balance. Professional Development: Assistance for approved continuing education and training. Equal Opportunity Employer Hoskinson Health & Wellness Clinic is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. To request a reasonable accommodation during the application or interview process, please contact Human Resources at **************.
$29k-41k yearly est. 20d ago
Project Assistant - Post Sales Surveillance
Polaris 4.5
Manager's assistant/administrative assistant job in Wyoming
At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE. Job Summary Support and facilitate the safety claim process for Post Sales Surveillance (PSS), including case creation, gathering information from dealers and customers, and communicating case resolutions. Act as a Polaris ambassador to customers and support the investigation teams with data collection during active investigations. Additionally, provide support to other Polaris departments (Owner Connections, Tech Service, etc.) that interact with dealers and customers as needed. This role is also expected to support continuous improvements efforts in relation to the safety claim process. Responsibilities Communicate with dealers & customers to gather information related to potential safety concerns. Work closely with PSS team members to track parts and/or vehicles to ensure safety related claims are being processed accurately and in a timely matter. Support investigation initiation when incidents are identified. Effectively communicate with investigation teams to coordinate investigation activities. Support electronic investigation records management. Recognize and communicate sensitive and urgent issues to leadership. Identify and support continuous improvement efforts within the PSS & Analytics organization. Promote a Culture of Safety within Post Sales Surveillance and Polaris. Other projects and duties as assigned. Experience and Skills 2-3 years previous technical or consumer service experience preferred. Experience within the Powersports or Automotive industries is preferred. Systems expertise with CRM and AS400 applications. Strong organizational and communication skills required. Conflict management skills a plus. Ability to handle changing priorities and a fast-paced environment required. Education Bachelor's degree preferred Competencies: Achievement Orientation Focusing efforts on achieving high quality results consistent that meet or exceed standard expectations. Collaborating with Others Working together with others in a cooperative and supportive manner to achieve shared goals. Customer Value Management Developing customer value plans to create value for sales opportunities through effective communications and thorough knowledge of customers and markets. Nurturing Innovation Creating a welcoming environment that encourages different perspectives and new ideas, building a culture of curiosity, openness, and creativity across the organization and the wider community. Ensuring Accountability Holding yourself and others to high standards of accountability and creating an infrastructure and transparent corporate culture that supports and measures personal and organizational responsibility and accountability. Working Conditions Engineering and office environment conditions. Infrequent travel on occasion and according to needs of business as project(s) dictate. The starting pay range for Minnesota is $25.00 to $30.00 per hour, plus eligibility for overtime. Individual pay and positioning within the range are determined through a wide variety of factors including but not limited to education, experience, knowledge, skills, and geography. While individual pay could fall anywhere in the range based on these factors, it is not common to start at the high end or top of the range. To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing. We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE. Apply today! At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing. Polaris is proud to offer competitive compensation, including a market-leading profit-sharing plan that is fundamental to our pay-for-performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings. Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment. About Polaris As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high-quality product line-up includes the Polaris RANGER , RZR and Polaris GENERAL™ side-by-side off-road vehicles; Sportsman all-terrain off-road vehicles; military and commercial off-road vehicles; snowmobiles; Indian Motorcycle mid-size and heavyweight motorcycles; Slingshot moto-roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry-leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. *************** EEO Statement Polaris Inc. is an Equal Opportunity Employer and will make all employment-related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at ************ or ****************************** . To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov) .
$25-30 hourly Auto-Apply 10d ago
Office Assistant, Senior - Family Medicine Residency Programs Cheyenne
Ustelecom 4.1
Manager's assistant/administrative assistant job in Cheyenne, WY
Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today! Why Choose Us? At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance. Benefits include: Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan. Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs. Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure. Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth. Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources. At the University of Wyoming, we're committed to creating a supportive and enriching workplace. To learn more about what we offer, please refer to UW's Benefits Summary. JOB TITLE: Office Assistant, Senior JOB PURPOSE: Perform general office support tasks including basic data entry, scheduling and/or reception duties at front desk of medical clinic at UW Family Medicine in Cheyenne, Wyoming. ESSENTIAL DUTIES AND RESPONSIBILITIES: Perform basic front desk/receptionist support of the UW Family Medicine Clinic. Perform light bookkeeping duties which may include: accepting patient payments, applying patient payments to accounts, assist patients with applications for sliding fee scale application. Discuss problem accounts or billing issues for problem resolution; refer difficult or complicated issues to supervisor. Provide data entry; modify or correct designated information on the electronic medical record; Set up and use a variety of specialized typing formats; type detailed and/or technical data. Perform customer relations receptionist duties, screen calls and individuals, and make appointments. Proofread and edit own work, or the work of others, to correct errors in grammar, punctuation, spelling, sentence and paragraph structure. Provide resolution to forms processing problems. SUPPLEMENTAL FUNCTIONS: Perform miscellaneous job-related duties as assigned. Attend and participate in training and other professional development activity. Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives. COMPETENCIES: Ability to learn Adaptability Attention to detail Initiative Quality Orientation Work Prioritization & Management MINIMUM QUALIFICATIONS: Education: High School Diploma or GED Experience: 1 year progressively responsible work-related experience Required licensure, certification, registration or other requirements: None DESIRED QUALIFICATIONS: Experience in a medical clinic or healthcare setting Strong attention to detail Strong communication skills Customer Service experience REQUIRED APPLICATION MATERIALS: Complete the online application. The department additionally requests candidates upload the following document(s) for a complete application: Cover letter Resume or C.V. Contact information for four work-related references (references will only be contacted if you are selected as a finalist for the position). This position will remain open until filled. Complete applications received by 10/06/2025 will receive full consideration. Due to a current system limitation, you may only be prompted to upload your resume/CV and a Cover Letter. To ensure your application is complete, we recommend you put all of your application materials into one file with your cover letter. However, if you're experiencing any issues in doing so, please send any additional application materials to ****************, and a recruiter will manually add them to your application packet. To help us process your application more efficiently, please include the 6-digit job ID number (located at the bottom of the job posting) in your email. WORK LOCATION: On-campus: This position provides support to clinic patients, and the successful candidate must be available to work on site at our clinic, UW Family Medicine clinic located in Cheyenne, Wyoming. WORK AUTHORIZATION REQUIREMENTS: The successful candidate must be eligible to work in the United States. Sponsorship for H-1B work authorization or work visa is not available for this position. HIRING STATEMENT/EEO: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position, please contact us at ************ or email ****************. ABOUT CHEYENNE: Cheyenne is the capital city of Wyoming. It's home to the Cheyenne Frontier Days Old West Museum, with exhibits about early rodeos and artifacts like 19th-century passenger wagons. The landscaped Cheyenne Botanic Gardens includes a labyrinth. Collections at the Wyoming State Museum include dinosaur fossils. For more information on Cheyenne and Laramie County please visit: *************************
$27k-31k yearly est. Auto-Apply 60d+ ago
Senior Administrator - Company Secretarial
Citco 4.5
Manager's assistant/administrative assistant job in Guernsey, WY
To work as part of a team in the delivery of professional, effective, high quality corporate secretarial and statutory services on behalf of private equity/hedge funds and their underlying companies as well as a number of listed companies, ensuring KPI's and targets set by senior management are met. Job Duties in Brief: * Maintenance of statutory registers, records and minute books for clients * Ensuring all requisite filings with the Guernsey Registry are made within the statutory deadline * Be aware of the general obligations and requirements of, primarily, Guernsey Companies Law * Keep up to date with local regulation. Highlight areas of impact to clients to team leader and colleagues as appropriate; * Liaise with auditors, lawyers, notaries and other professional external parties as required; * Review of prime documents for clients (e.g. M&A, Prospectus/Scheme Particulars etc); * Organise, prepare agendas for and take minutes of client board meetings and general meetings as required as well as any follow up action; * Establishment of companies, limited partnerships and limited liability partnerships; winding up/dissolution of same About You: * ICSA qualified or part qualified or a similar academic background; * At least 2 years of relevant industry experience; * Commercial, service-minded, hands-on and dynamic attitude plus international mind-set; * Strong analytical skills and leading by example; * Excellent (interpersonal) communication skills, both verbal and written; * Good planning and time management/prioritization skills; * Ability to work in a team and autonomously as well as liaising with other departments within a large organisation; * Demonstrate a 'can do' attitude in all aspects of the role, be self-motivated, focused on and take pride in the achievement of personal, team and organizational goals.
$27k-38k yearly est. Auto-Apply 7d ago
Administrative Assistant Senior
HF Sinclair
Manager's assistant/administrative assistant job in Sinclair, WY
Basic Function HF Sinclair Midstream located in Sinclair, WY is seeking an Administrative Assistant Senior. This position provides advanced administrative support and assists in the technical support of department operations. * Prepares and may distribute complex correspondence, reports, studies, forms, invoices, and documents * Performs daily office support responsibilities (i.e. faxes, copying, filing, labeling, typing, travel arrangements, etc.) * Processes all department mail (i.e. incoming and outgoing courier, overnight packages, certified mail, etc.) * Schedules meeting and conference rooms * Coordinates, orders and manages office supplies and materials as required to support maintenance or other assigned department activities, ensuring smooth operations and accuracy of orders, meeting delivery requirements, and reconciling invoices and delivery receipts * Compiles and analyzes data, making calculations and preparing reports as requested * Coordinates work between departmental units and departments; communicates department project information or any other requests * Develops administrative policies and procedures as required; may research technical and policy issues and assist in the implementation of recommendations * Researches, designs, and/or edits presentations such as brochures, newsletters, forms, manuals, reports and charts * Responds to complex inquiries concerning the company or department and screens calls for department management * Prepares, interprets and distributes information * Performs duties as department document and record control coordinator including coordinating and maintaining record keeping and filing systems * Acts as backup for other administrative staff Special assignments or tasks assigned to the employee by their superior, as determined from time to time in their sole and complete discretion. Experience A minimum of five years of on-the-job experience is required. Education Level A minimum of a High School Diploma or equivalent is required. PREFERRED EDUCATIONAL LEVEL: An Associates Degree is preferred. Required Skills Strong word processing, database, spreadsheet and other applications skills including Access, Payroll and Purchasing Systems depending on assignment. Ability to write programs within Access required at some locations. Knowledge of office management principles and practices and administrative procedures. Advanced organization skills required. Ability to implement new systems and procedures and to evaluate their effectiveness; supervise others; and effectively interpret plans and procedures. Team player, self starter, independent worker, good time management and analytical skills and priority setting ability. Ability to effectively communicate with others, both in written and verbal communication; to work independently and perform basic mathematical calculations. Basic reading and writing skills. PREFERRED SKILLS: Working knowledge of SAP and EMPAC. Work Conditions Office based with up to 5% travel by land required. Subject to varying road and weather conditions Benefits HF Sinclair offers a comprehensive benefits package designed to support the well-being of our employees and their families. Our benefits include, but are not limited to, the following: * Medical Insurance * Vision Insurance * Dental Insurance * Paid Time-Off * 401(k) Retirement Plan with match * Educational Reimbursement * Parental Bonding Time * Employee Discounts We are committed to fostering a supportive and inclusive work environment, ensuring our employees have the resources needed to thrive professionally and personally. Benefit eligibility is governed by official plan documents, for more details visit Total Rewards. Physical Requirements Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making precise hand and finger movements, reaching or grasping. Job conditions may require making visual inspections, lifting and/or carrying up to 25lbs, pushing and/or pulling up to 25lbs, climbing up to 3ft, working in confined spaces, and perceiving color differences. Our One HF Sinclair Culture: At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork, Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger. About HF Sinclair Corporation HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry. Equal Opportunity Employer HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination. Nearest Major Market: Wyoming
$31k-43k yearly est. 7d ago
Energy Administrative & Sales Assistant
Valley Wide Cooperative 4.0
Manager's assistant/administrative assistant job in Afton, WY
The position of Administrative & Sales Assistant is of great significance to Valley Wide Cooperative. A person in this position is accountable for maintaining a complete, accurate, and systematic set of records of all financial transactions carried on by the cooperative. A person in this position maintains operational performance with the utmost concentration and dedication and must be well versed in the standard operating procedures of the company. This position will work out of the Thayne Propane office and our new Heating Services location in Afton. JOB SUMMARY: These are the basic requirements of the position and must be performed competently. * Maintain an in-depth knowledge of Valley Wide's services, customer account and billing processes, new customer information, and various policies and procedures related to product delivery and service. * Prior face-to-face sales will be beneficial. * Address a high volume of incoming calls. Ensuring customer service quality, efficiency, and accuracy for all call transactions. * Responsible for utilizing a proactive sales approach with every customer interaction to uncover additional sales and service opportunities. * Responsible for establishing new accounts and maintain the accuracy of customer account data and related information. * Follow up on new customer installations to ensure complete customer satisfaction. * Investigate and resolve customer questions and concerns efficiently and compassionately. Resolving all customer complaints in a friendly and tactful manner. * Assist in managing customer retention activities by ensuring customer needs are being met. * Maintain sales and inventory records. * Ensure all customer interactions are consistently and accurately maintained in the system. * Process daily delivery and service orders, respond to work order issues in a courteous manner. * Responsible for records on customer sales and field reports. * Enforce and adhere to the company credit policy. * Ability to take full responsibility from start to finish. * Responsibly for maintaining company and customer confidentiality. * Contributes to team effort by accomplishing related results as needed. * Perform other duties as assigned. ESSENTIAL JOB QUALIFICATIONS/PREREQUISITES: * High school diploma or GED required. * Sales experience preferred. * Customer service experience preferred. * Previous experience in bookkeeping and/or related position preferred. * Must have a current working knowledge of computer programs. * Must have strong communication skills; ability to communicate in appropriate, professional manner with managers, supervisors, employees, customers, vendors and general public. * Must be able to make appropriate decisions and execute them according to policy. * Must maintain appropriate and expected levels of customer service throughout the store. * Must have ability to determine order of need and task priority based on level of importance. * Must have a manager focus in all interactions and exhibit strong critical thinking/ problem solving skills. * Must exhibit a professional and positive image.
$37k-42k yearly est. 11d ago
Emergency Management Assistant
Albany County Government 4.4
Manager's assistant/administrative assistant job in Laramie, WY
Under general direction, assists the Emergency Management Agency (EMA) Coordinator and staff with administrative duties; maintains EMA office/Emergency Operations Center (EOC); assists with the maintenance of the integrated plans for emergency preparedness programs; assists with training and exercises to develop coordinated responses to hazards, disasters, and civil emergencies; assists with supervising EMA/EOC volunteers; works in various roles within the EOC during emergencies and disasters as assigned. Supervision: Receives general supervision from the EMA Coordinator. Essential Duties and Responsibilities: Important and essential duties may include, but are not limited to, the following: Maintain financial/grant records, files, and budgets related to operations, programs, and expenditures of the EMA office/EOC, including detailed logs of expenditures for each line item in the budget; complete voucher, credit cards/invoices Process payroll and supporting documentation for EMA/EOC staff Maintain training records, Timesheet/TURK reports, and other related documents for EMA/EOC staff and volunteers Draft and track emails related to EMA projects, trainings, and activities Maintain meeting minutes for all EMA meetings and trainings; Track attendance; Update and maintain in-kind hour tracking for grant purposes Frequently update and maintain contact, personnel, and resource/equipment lists; Update software/platforms Order supplies for the office and the Emergency Operations Center; Maintain log/inventory of supplies; Maintain the EMA office/EOC & storage areas Assist the Coordinator and other staff with the day-to-day operations of the department as assigned Assist the Coordinator and other staff with scheduling meetings & trainings, update the calendar Assist coordination efforts with local, state, and/or federal officials and the public to ensure the timely delivery of disaster assistance Prepare and file reports for the department Assists with updating website information & preparing social media posts Assists the Coordinator with supervising EOC/EMA volunteers Assist in the EOC as needed during disasters/events (may not always be during normal hours of operation/on-call duties as required) Attends required and/or assigned training and exercises Other duties as assigned This position has the potential for future growth within the department. Qualifications/Requirements: High School Diploma or equivalent Prefer a minimum of two (2) years of general office experience Must be fluent in Microsoft Word and Microsoft Excel Must have a working knowledge of social media platforms Attend work as scheduled and/or must be able to report during disasters/hazardous conditions. Must have a valid driver's license Must be able to pass a background check upon initial hire and on an annual basis. ICS/NIMS 100, 200, 700, 800, and 2200 (within 6 months of hire) Must be detail-oriented Possess the ability to multitask Work independently to complete required assignments in a timely and organized manner. Complete all assigned tasks accurately and Possess the ability to contribute to a team effort by accomplishing related tasks as Possess strong written and verbal communication skills as well as excellent interpersonal skills when dealing with citizens, agencies, and other employees Possess the ability to establish good rapport with individuals, often under difficult circumstances Must be able to exercise discretion over sensitive and confidential issues related to the department and its business Possess the ability to develop and maintain a general understanding of the regulations and other information that is related to the functions and services of the department. Experience or interest in emergency management, emergency services, and/or operations is preferred.
$37k-45k yearly est. 7d ago
Police Parking Administration Associate
City of Chayenne, Wy
Manager's assistant/administrative assistant job in Cheyenne, WY
Parking Administration Associate JOB TITLE: Parking Administration Associate CLASSIFICATION: Non-Exempt DEPARTMENT: Police Department SUPERVISOR: Parking Administration Manager SALARY: $37,219 to $44,663 Annually GENERAL JOB DESCRIPTION Conducts patrols in an effort to gain compliance with city parking regulations. Parking Administration Associates will enforce city parking regulations when necessary. This position is a limited authority uniform position. PRIMARY DUTIES AND RESPONSIBILITIES * Enforce city parking regulations by patrolling city streets in a vehicle, on foot, or other approved means of transportation. * Issue parking violations without preferential treatment. * Collect photograph evidence of parking violations and provide testimony to their accuracy. * Maintain records and secure confidential documents. * Complete forms and reports as necessary * Immobilize vehicles when authorized by the placement of a device. * Operate an on-board license place recognition camera system; perform minor maintenance or update software. * Train coworkers in area of responsibility as needed. * Operate an electronic techet writing system. * Operate a computer terminal, mobile data terminal, copiers, and printers. * Answer telephones, respond to requests and inquiries from the public and departmental personnel in a courteous manner, and provide general information regarding department policies, procedures, and regulations. * Operate a motor vehicle in various weather conditions. * Communicate via police radio and mobile data terminal. * Maintain assigned equipment and supplies and arrange for the repair and routine maintenance of assigned vehicles and equipment. * Perform assigned duties with significant independence. * Communicate with the public in a professional and courteous manner while demonstrating high professional standards as a representative of the City of Cheyenne. SECONDARY DUTIES AND RESPONSIBILITIES * Attend various trainings. * Parking Administration Associates are sworn in as Community Service Officers (CSO) and may assist on an as-needed basis as a CSO. * Perform other duties and responsibilities as required KNOWLEDGE, SKILLS, AND ABILITIES * Knowledge of and ability to interpret and apply pertinent local laws. * Knowledge of first aid principles and infectious disease exposure practices. * Knowledge of interviewing and interrogation techniques. * Skills to prepare clear, accurate and grammatically correct written reports. * Ability to exercise sound judgement and rational thinking under stressful circumstances while choosing an appropriate and reasonable course of action. * Ability to maintain a high level of confidentiality. * Ability to communicate clearly and concisely, both orally and in writing. * Ability to establish and maintain cooperative working relationships. * Ability to interact and communicate with the public in a manner that promotes trust and legitimacy with the City of Cheyenne. QUALIFICATIONS FOR THE JOB Required: High school diploma or equivalent and three (3) years of support systems management plus two years of supervisory responsibility required. PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is required to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing. The employee is also required to maintain physical condition necessary for operating assigned equipment, walking, standing, kneeling, repeated bending or sitting for prolonged periods of time and lifting to 30 pounds. Maintain mental capacity which allows the capability of making sound decisions demonstrating intellectual capabilities. This is safety sensitive position and is subject to random drug and alcohol testing. Working Environment: Work closely with others in an office utilizing a computer and other various office equipment. Must be willing to submit to a background investigation, a polygraph and have no prior felony convictions.
$37.2k-44.7k yearly 40d ago
Seasonal, Operations Administrative Assistant
H&R Block, Inc. 4.4
Manager's assistant/administrative assistant job in Laramie, WY
Our Company We care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our transformation, and achieve extraordinary results. It's an exciting time to be a part of H&R Block! What you'll do... As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM What you'll bring to the team... Education: * High school diploma or equivalent Work Experience: * Ability To Communicate Clearly And Calmly On The Telephone, Email, And Chat And Use Effective Customer Service Techniques With Associates Who May Be Under Stress * Ability To Work Independently With Minimal Supervision * Customer Service Experience * Demonstrated Decision Making, Analytical, And Problem-Solving Skills * Demonstrated Organization, Prioritization, And Project Coordination Skills * Effectively Demonstrate Oral, Written, And Interpersonal Communication Skills; Ability To Interact With All Levels Of Associates * Effective Time Management And Organization Skills With The Ability To Handle Multiple Priorities * Experience Working With Windows Environment * Some Experience, Or Ability To Learn To Support Microsoft Operating Systems, Networking Connectivity, Computer Peripheral Equipment, Software Applications, And Remote Tools It would be even better if you also had... Work Experience: * 1-3 years administrative experience Why work for us Since 1955, we have been leaders in tax preparation, financial services, and small business solutions. With 70,000 associates and 9,000 retail tax locations across North America, Australia, Ireland, and India, we have helped millions of clients and countless communities. If you embrace challenges as opportunities, value winning as a team, and seek to make a meaningful difference, join us on our journey. You'll reap the rewards of helping others along with competitive compensation and benefits to support your health and well-being. Specific benefits may vary based on your role. For detailed eligibility requirements and benefits information, visit blockbenefits.com. Equal Opportunity Employer: H&R Block does not tolerate discrimination based on a person's race, color, religion, ancestry, age, sex/gender (including pregnancy, childbirth, related medical conditions and sex-based stereotypes and transgender status), sexual orientation, gender identity or expression, service in the Armed Forces, national origin, physical or mental disability, genetic information, citizenship status or any other status protected by law. As an Operations Admin, you will be responsible for providing district(s) operational and hiring support, ordering supplies, and general administrative duties as related to the overall office's operations. Day to day you'll… * Provide seasonal hiring support in the H&R Block applicant tracking system and administrative support to the District Operations Coordinator (DOC) supporting the overall district(s) offices * Provide hands on Tax Office Associate support with Preparer Tax Identification Number (PTIN) renewal/payment * Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support; document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager (DGM) as needed * Communicate with DOC/DGM/Field Associates around Administrative Support Tasks * Source vendors for local facility tickets and set up with approved payment process * Review and verify invoices and prepare payment in Coupa and/or corporate credit card expense for the DOC's approval * Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools; may include internal systems * Attend training related to the effective and efficient performance of job duties * Other duties as assigned by the DOC or in partnership with the CSM
$29k-37k yearly est. Auto-Apply 17d ago
Valet Attendant / Wheelchair Assist - Cheyenne Regional Med. Ctr. - $14/HR + Tips (No Weekends!)
Towne Park 4.3
Manager's assistant/administrative assistant job in Cheyenne, WY
At Towne Park, it's more than a job, you can make an impact. A career with us is rewarding in more ways than one. As a hospitality services company, our commitment is to create smiles by delivering exceptional experiences. When you work with us, you have an opportunity to impact the millions of patients, visitors and guests we proudly serve. Whether providing compassionate service that eases the anxiety of a patient and their family, creating a memorable experience for a guest in a new city, or helping a colleague, every day is a new opportunity to brighten someone else's day and make an impact. When we see a customer, a client or one of our own team members smile, we know we made an impact. It's why we do what we do. Towne Park is a place where you can make a difference and create smiles every day. Click here for important notices that may be applicable to you. For more information about our privacy policy, please click here. Job Details Compensation: Towne Park is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate's job-related skills, experience, education or training, and location. The hourly base pay range for this position is $14.00 per hour plus tips. Work Schedule: The work schedule for this position is 2-3 days a week / Monday - Friday / between the hours of 6AM - 4:30PM. Benefits: Employees are eligible to enroll in accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits. Employees are also able to enroll in the company's 401k retirement savings plan. Eligibility requirements depend on your job classification, length of employment and number of hours worked. Benefits are subject to change and may be subject to a specific plan or program terms. Seasonal and temporary roles are not eligible for benefits outlined above. SUMMARY The Guest Service Associate is responsible for providing exceptional hospitality services to guests in an attentive, friendly and efficient manner. The Guest Service Associate is responsible for parking and retrieving guest vehicles in a prompt yet safe manner and assisting guests with luggage, including delivery and pick up of guest luggage (where applicable) during arrival and departure. ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform all functions. Descriptive Statement(s) - % of Time Maintains pleasant, friendly and professional demeanor with all guests, co-workers, and clients. Acknowledges and greets guests within five feet with a professional and friendly demeanor. Uses guest last names during interactions. - 25% Uses salutation of the day and welcomes guests to the location. Practices proper Towne Park phone etiquette. Posts up in designated areas when not completing tasks. - 10% Parks and retrieves vehicles while driving slowly and cautiously. Assists guests with bell services and luggage storage as needed. Opens all vehicle and hotel doors for guests. - 20% Assists guests with directions, taxis, reservations and other inquiries. Provides guests with information about outlets, meeting rooms and/or amenities of the facility as well as main attractions in the area. Delivers messages, items and/or guest amenities as requested. Shuttles guests to appropriate places that are approved by the location. - 10% Explains parking rates and retrieval procedures to guests upon arrival. Issues claim checks only after receiving vehicle keys and collects claim checks from all guests prior to issuing keys. Consistently completes and maintains all ticket information including key tag, guest folio, location of vehicle, damage survey and claim check receipt from all vehicles taken into the valet system. Consistently completes location on all key tags after parking vehicle. Calculates and collects revenue for vehicles when needed. - 35% The total amount of time for all functions of the job - 100% QUALIFICATIONS Education: High school diploma or general education degree (GED) Required Licensure, Certification, etc.: Must hold a valid driver's license for the state you are applying to work, or within a commutable distance from the state you are applying to work (as applicable) Work Experience: One (1) month related experience and/or training; OR equivalent combination of education and experience Knowledge: Knowledge of principles and processes for providing customer and personal services. Skills: Ability to read and write standard English language Ability to read and comprehend simple instructions, short correspondence and memos Ability to write simple correspondence Ability to effectively present information in one-on-one and small group situations to guests, clients and other employees of the organization Ability to add and subtract three digit numbers and to multiply and divide with 10's and 100's; ability to perform these operations using units of American money Ability to understand 24 hour and military time systems Ability to understand rates applicable to time passed Ability to operate a manual transmission is highly desirable Perform parallel parking SCOPE Authority to Act: Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department. Budget Responsibility: The employee has control over resources available only. WORKING CONDITIONS & PHYSICAL DEMANDS The working conditions and physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Requirements While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Lifting Requirements Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. Working Environment The majority of work will be performed outdoors for extended periods of time including up to the entire duration of shift. Employees are subject to environmental conditions including extreme heat and cold weather. Protection from weather conditions may be provided, but not necessarily from temperature changes. Travel Travel of up to 5% may be required. #Appcast-HiPo
$14 hourly Auto-Apply 38d ago
Energy Administrative & Sales Assistant
Coop Shared Services, LLC
Manager's assistant/administrative assistant job in Thayne, WY
The position of Administrative & Sales Assistant is of great significance to Valley Wide Cooperative. A person in this position is accountable for maintaining a complete, accurate, and systematic set of records of all financial transactions carried on by the cooperative. A person in this position maintains operational performance with the utmost concentration and dedication and must be well versed in the standard operating procedures of the company. This position will work out of the Thayne Propane office and our new Heating Services location in Afton. JOB SUMMARY: These are the basic requirements of the position and must be performed competently. Maintain an in-depth knowledge of Valley Wide's services, customer account and billing processes, new customer information, and various policies and procedures related to product delivery and service. Prior face-to-face sales will be beneficial. Address a high volume of incoming calls. Ensuring customer service quality, efficiency, and accuracy for all call transactions. Responsible for utilizing a proactive sales approach with every customer interaction to uncover additional sales and service opportunities. Responsible for establishing new accounts and maintain the accuracy of customer account data and related information. Follow up on new customer installations to ensure complete customer satisfaction. Investigate and resolve customer questions and concerns efficiently and compassionately. Resolving all customer complaints in a friendly and tactful manner. Assist in managing customer retention activities by ensuring customer needs are being met. Maintain sales and inventory records. Ensure all customer interactions are consistently and accurately maintained in the system. Process daily delivery and service orders, respond to work order issues in a courteous manner. Responsible for records on customer sales and field reports. Enforce and adhere to the company credit policy. Ability to take full responsibility from start to finish. Responsibly for maintaining company and customer confidentiality. Contributes to team effort by accomplishing related results as needed. Perform other duties as assigned. ESSENTIAL JOB QUALIFICATIONS/PREREQUISITES: High school diploma or GED required. Sales experience preferred. Customer service experience preferred. Previous experience in bookkeeping and/or related position preferred. Must have a current working knowledge of computer programs. Must have strong communication skills; ability to communicate in appropriate, professional manner with managers, supervisors, employees, customers, vendors and general public. Must be able to make appropriate decisions and execute them according to policy. Must maintain appropriate and expected levels of customer service throughout the store. Must have ability to determine order of need and task priority based on level of importance. Must have a manager focus in all interactions and exhibit strong critical thinking/ problem solving skills. Must exhibit a professional and positive image.
$30k-37k yearly est. Auto-Apply 60d+ ago
Emergency Management Assistant
Albany County Government 4.4
Manager's assistant/administrative assistant job in Laramie, WY
Under general direction, assists the Emergency Management Agency (EMA) Coordinator and staff with administrative duties; maintains EMA office/Emergency Operations Center (EOC); assists with the maintenance of the integrated plans for emergency preparedness programs; assists with training and exercises to develop coordinated responses to hazards, disasters, and civil emergencies; assists with supervising EMA/EOC volunteers; works in various roles within the EOC during emergencies and disasters as assigned. Supervision: Receives general supervision from the EMA Coordinator. Essential Duties and Responsibilities: Important and essential duties may include, but are not limited to, the following: Maintain financial/grant records, files, and budgets related to operations, programs, and expenditures of the EMA office/EOC, including detailed logs of expenditures for each line item in the budget; complete voucher, credit cards/invoices Process payroll and supporting documentation for EMA/EOC staff Maintain training records, Timesheet/TURK reports, and other related documents for EMA/EOC staff and volunteers Draft and track emails related to EMA projects, trainings, and activities Maintain meeting minutes for all EMA meetings and trainings; Track attendance; Update and maintain in-kind hour tracking for grant purposes Frequently update and maintain contact, personnel, and resource/equipment lists; Update software/platforms Order supplies for the office and the Emergency Operations Center; Maintain log/inventory of supplies; Maintain the EMA office/EOC & storage areas Assist the Coordinator and other staff with the day-to-day operations of the department as assigned Assist the Coordinator and other staff with scheduling meetings & trainings, update the calendar Assist coordination efforts with local, state, and/or federal officials and the public to ensure the timely delivery of disaster assistance Prepare and file reports for the department Assists with updating website information & preparing social media posts Assists the Coordinator with supervising EOC/EMA volunteers Assist in the EOC as needed during disasters/events (may not always be during normal hours of operation/on-call duties as required) Attends required and/or assigned training and exercises Other duties as assigned This position has the potential for future growth within the department. Qualifications/Requirements: High School Diploma or equivalent Prefer a minimum of two (2) years of general office experience Must be fluent in Microsoft Word and Microsoft Excel Must have a working knowledge of social media platforms Attend work as scheduled and/or must be able to report during disasters/hazardous conditions. Must have a valid drivers license Must be able to pass a background check upon initial hire and on an annual basis. ICS/NIMS 100, 200, 700, 800, and 2200 (within 6 months of hire) Must be detail-oriented Possess the ability to multitask Work independently to complete required assignments in a timely and organized manner. Complete all assigned tasks accurately and Possess the ability to contribute to a team effort by accomplishing related tasks as Possess strong written and verbal communication skills as well as excellent interpersonal skills when dealing with citizens, agencies, and other employees Possess the ability to establish good rapport with individuals, often under difficult circumstances Must be able to exercise discretion over sensitive and confidential issues related to the department and its business Possess the ability to develop and maintain a general understanding of the regulations and other information that is related to the functions and services of the department. Experience or interest in emergency management, emergency services, and/or operations is preferred.
$37k-45k yearly est. 8d ago
Administrative Support Assistant
Corthell Transportation
Manager's assistant/administrative assistant job in Rock Springs, WY
Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing. Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll. Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an, dispatcher, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About Corthell Transportation: Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States. Corthell Transportation benefits include 2 weeks of paid time off. Salary range is $18.00-$20.00 per hour and is dependent on experience
$18-20 hourly Auto-Apply 60d+ ago
Valet Attendant / Wheelchair Assist - Cheyenne Regional Med. Ctr. - $14/HR + Tips (No Weekends!)
Towne Park 4.3
Manager's assistant/administrative assistant job in Cheyenne, WY
**_At Towne Park, it's more than a job, you can make an impact._** A career with us is rewarding in more ways than one. As a hospitality services company, our commitment is to create smiles by delivering exceptional experiences. When you work with us, you have an opportunity to impact the millions of patients, visitors and guests we proudly serve. Whether providing compassionate service that eases the anxiety of a patient and their family, creating a memorable experience for a guest in a new city, or helping a colleague, every day is a new opportunity to brighten someone else's day and make an impact. When we see a customer, a client or one of our own team members smile, we know we made an impact. It's why we do what we do. Towne Park is a place where you can make a difference and create smiles every day. Click here (***************************************************************************************************************** for important notices that may be applicable to you. For more information about our privacy policy, please click here (********************************************************************************************************************** . **Job Details** **Compensation:** Towne Park is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate's job-related skills, experience, education or training, and location. The hourly base pay range for this position is $14.00 per hour plus tips. **Work Schedule:** The work schedule for this position is 2-3 days a week / Monday - Friday / between the hours of 6AM - 4:30PM. **Benefits:** Employees are eligible to enroll in accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits. Employees are also able to enroll in the company's 401k retirement savings plan. Eligibility requirements depend on your job classification, length of employment and number of hours worked. Benefits are subject to change and may be subject to a specific plan or program terms. Seasonal and temporary roles are not eligible for benefits outlined above. **SUMMARY** The Guest Service Associate is responsible for providing exceptional hospitality services to guests in an attentive, friendly and efficient manner. The Guest Service Associate is responsible for parking and retrieving guest vehicles in a prompt yet safe manner and assisting guests with luggage, including delivery and pick up of guest luggage (where applicable) during arrival and departure. **ESSENTIAL FUNCTIONS** **Reasonable accommodations may be made to enable individuals with disabilities to perform all functions.** **Descriptive Statement(s) - % of Time** Maintains pleasant, friendly and professional demeanor with all guests, co-workers, and clients. Acknowledges and greets guests within five feet with a professional and friendly demeanor. Uses guest last names during interactions. - 25% Uses salutation of the day and welcomes guests to the location. Practices proper Towne Park phone etiquette. Posts up in designated areas when not completing tasks. - 10% Parks and retrieves vehicles while driving slowly and cautiously. Assists guests with bell services and luggage storage as needed. Opens all vehicle and hotel doors for guests. - 20% Assists guests with directions, taxis, reservations and other inquiries. Provides guests with information about outlets, meeting rooms and/or amenities of the facility as well as main attractions in the area. Delivers messages, items and/or guest amenities as requested. Shuttles guests to appropriate places that are approved by the location. - 10% Explains parking rates and retrieval procedures to guests upon arrival. Issues claim checks only after receiving vehicle keys and collects claim checks from all guests prior to issuing keys. Consistently completes and maintains all ticket information including key tag, guest folio, location of vehicle, damage survey and claim check receipt from all vehicles taken into the valet system. Consistently completes location on all key tags after parking vehicle. Calculates and collects revenue for vehicles when needed. - 35% **The total amount of time for all functions of the job - 100%** **QUALIFICATIONS** **Education:** + High school diploma or general education degree (GED) **Required Licensure, Certification, etc.:** + Must hold a valid driver's license for the state you are applying to work, or within a commutable distance from the state you are applying to work (as applicable) **Work Experience:** + One (1) month related experience and/or training; OR equivalent combination of education and experience **Knowledge:** + Knowledge of principles and processes for providing customer and personal services. **Skills:** + Ability to read and write standard English language + Ability to read and comprehend simple instructions, short correspondence and memos + Ability to write simple correspondence + Ability to effectively present information in one-on-one and small group situations to guests, clients and other employees of the organization + Ability to add and subtract three digit numbers and to multiply and divide with 10's and 100's; ability to perform these operations using units of American money + Ability to understand 24 hour and military time systems + Ability to understand rates applicable to time passed + Ability to operate a manual transmission is highly desirable + Perform parallel parking **SCOPE** **Authority to Act:** + Job is fairly routine. Incumbent follows established practices and procedures. Duties are performed with specific directions given and work is checked or verified on a frequent basis. Decisions are made within specific operational instructions and departmental guidelines. Errors in judgment could affect the smooth and efficient operation of the department. **Budget Responsibility:** + The employee has control over resources available only. **WORKING CONDITIONS & PHYSICAL DEMANDS** _The_ **_working conditions and physical demands_** _described here are representative of those that must be met by an associate to_ **_successfully perform the essential functions of this job_** _. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions._ **Physical Requirements** While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit or stand for extended periods of time and may be required to run; walk; handle or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. **Lifting Requirements** Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. **Working Environment** The majority of work will be performed outdoors for extended periods of time including up to the entire duration of shift. Employees are subject to environmental conditions including extreme heat and cold weather. Protection from weather conditions may be provided, but not necessarily from temperature changes. **Travel** Travel of up to 5% may be required. **\#Appcast-HiPo** Towne Park is an Equal Opportunity Employer (EOE). Towne Park provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
$14 hourly 44d ago
Energy Administrative & Sales Assistant
Valley Wide Cooperative 4.0
Manager's assistant/administrative assistant job in Thayne, WY
The position of Administrative & Sales Assistant is of great significance to Valley Wide Cooperative. A person in this position is accountable for maintaining a complete, accurate, and systematic set of records of all financial transactions carried on by the cooperative. A person in this position maintains operational performance with the utmost concentration and dedication and must be well versed in the standard operating procedures of the company. This position will work out of the Thayne Propane office and our new Heating Services location in Afton. JOB SUMMARY: These are the basic requirements of the position and must be performed competently. * Maintain an in-depth knowledge of Valley Wide's services, customer account and billing processes, new customer information, and various policies and procedures related to product delivery and service. * Prior face-to-face sales will be beneficial. * Address a high volume of incoming calls. Ensuring customer service quality, efficiency, and accuracy for all call transactions. * Responsible for utilizing a proactive sales approach with every customer interaction to uncover additional sales and service opportunities. * Responsible for establishing new accounts and maintain the accuracy of customer account data and related information. * Follow up on new customer installations to ensure complete customer satisfaction. * Investigate and resolve customer questions and concerns efficiently and compassionately. Resolving all customer complaints in a friendly and tactful manner. * Assist in managing customer retention activities by ensuring customer needs are being met. * Maintain sales and inventory records. * Ensure all customer interactions are consistently and accurately maintained in the system. * Process daily delivery and service orders, respond to work order issues in a courteous manner. * Responsible for records on customer sales and field reports. * Enforce and adhere to the company credit policy. * Ability to take full responsibility from start to finish. * Responsibly for maintaining company and customer confidentiality. * Contributes to team effort by accomplishing related results as needed. * Perform other duties as assigned. ESSENTIAL JOB QUALIFICATIONS/PREREQUISITES: * High school diploma or GED required. * Sales experience preferred. * Customer service experience preferred. * Previous experience in bookkeeping and/or related position preferred. * Must have a current working knowledge of computer programs. * Must have strong communication skills; ability to communicate in appropriate, professional manner with managers, supervisors, employees, customers, vendors and general public. * Must be able to make appropriate decisions and execute them according to policy. * Must maintain appropriate and expected levels of customer service throughout the store. * Must have ability to determine order of need and task priority based on level of importance. * Must have a manager focus in all interactions and exhibit strong critical thinking/ problem solving skills. * Must exhibit a professional and positive image.
$37k-42k yearly est. 11d ago
Administrative Support Assistant
Corthell Transportation
Manager's assistant/administrative assistant job in Rock Springs, WY
Job Description Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing. Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll. Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an, dispatcher, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About Corthell Transportation: Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States. Corthell Transportation benefits include 2 weeks of paid time off. Salary range is $18.00-$20.00 per hour and is dependent on experience Powered by JazzHR otu60125GT
$18-20 hourly 26d ago
Administrative Support Assistant
Corthell Transportation
Manager's assistant/administrative assistant job in Green River, WY
Job Description Corthell Transportation is looking for a Administrative Support Assistant to join our team in our Rock Springs office. This person will work to support the daily operations of the office. The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Responsibilities: Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed. Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible. Create Bill of Ladings, coordinate permit orders, track permit orders, load costing, tracking pilot cars and pilot car invoicing. Familiarity with expense reports, load costing, general book keeping practices and data entry will be key in this roll. Be able to work with a dynamic office staff, taking direction from multiple sources and prioitizing workload. Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed. Requirements: High school diploma 1-2 years experience as an, dispatcher, secretary or receptionist preferred Strong organizational, communication, and time-management skills Proven ability to work in a fast-paced environment Positive, high-energy attitude Resourcefulness, creativity, and problem-solving skill set Familiarity with office equipment (i.e. printers, fax machines, projectors) Proficiency in Microsoft Office (especially MS Excel and PowerPoint) About Corthell Transportation: Corthell Transportation is a midsize over the road heavy haul trucking company dedicated to moving our freight safely and efficiently across the continental United States. Corthell Transportation benefits include 2 weeks of paid time off. Salary range is $18.00-$20.00 per hour and is dependent on experience Powered by JazzHR MWAm4zsPsl
$18-20 hourly 26d ago

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