Administrative Assistant
Facilities assistant job at ManpowerGroup
Our client, a leading organization in the electrical utilities sector, is seeking a dedicated Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the administrative support team supporting various departments. The ideal candidate will have strong organizational skills, effective communication abilities, and a proactive attitude, which will align successfully in the organization.
**Job Title:** Administrative Assistant
**Location:** Chillicothe, OH 45601 (Onsite)
**Pay Rate:** $17-20/hr.
**Job Type:** 12-month contract with the potential to convert/FTE
**Schedule:** M-F 7am-3:30pm or 8am-4:30pm (schedule flexibility available)
**What's the Job?**
+ Perform administrative duties within the assigned area under moderate to limited supervision
+ Compose, prepare, review, and process documents requiring judgment and independent analysis
+ Maintain confidentiality of company matters and data as required
+ Utilize Microsoft Outlook, Excel, Word, PowerPoint, and other department software/systems
+ Communicate instructions, ideas, and policies effectively to customers, employees, and managers
**What's Needed?**
+ High school diploma or GED
+ 3+ years of administrative work experience with data entry and computer skills
+ Proficiency in Microsoft Office products
+ Ability to organize data and processes effectively
+ Strong written and verbal communication skills
**What's in it for me?**
+ Schedule flexibility with options for morning shifts
+ Opportunity to work in a supportive and dynamic environment
+ Gain valuable experience in administrative support within a reputable organization
+ Collaborate with a dedicated team committed to excellence
+ Potential for future growth and development opportunities
**Upon completion of waiting period consultants are eligible for:**
+ Medical and Prescription Drug Plans
+ Dental Plan
+ Vision Plan
+ Health Savings Account
+ Health Flexible Spending Account
+ Dependent Care Flexible Spending Account
+ Supplemental Life Insurance
+ Short Term and Long Term Disability Insurance
+ Business Travel Insurance
+ 401(k), Plus Match
+ Weekly Pay
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.**
_ManpowerGroup (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.
Mailroom & Facilities Assistant
Indianapolis, IN jobs
Schedule: Monday - Friday 8:00am - 5:00pm
We are looking for a dependable and professional Administrative & Facilities Assistant to join our team. This role will have responsibilities in the mail center and serve as a backup as needed for the main receptionist.
The Office Administrator plays a key role in ensuring timely and accurate distribution of mail and small parcels. This position requires a friendly, service-oriented approach and the ability to maintain a professional and organized front office.
Mailroom Responsibilities:
Processes and manages outgoing shipments using UPS for domestic and DHL for international shipments. LTL shipments.
Prepares volume mailings such as invoices or newsletters.
Frequently prepares packages for shipment under tight deadlines.
Tracks shipped packages of high importance and ensured prompt delivery.
Help employees by offering mail delivery instructions and packaging materials.
Will collaborate with employees and vendors to distribute charges to the proper budget.
Responsible for maintaining an adequate supply of shipping materials such as packing boxes, copier paper, and stationery.
Receive incoming small parcels and LTL shipments, sort and prepare packages for delivery.
Maintain SAP Strategic Partner address adds and changes.
Administer the company's personal postage policy.
Will assist the facilities team with rooms set up and flips when needed.
On a need basis sit at the front desk and greet customers and callers.
Deliver incoming small packages to the departments.
Order office suppliers for the department all other needs for the department.
Backup mail picked up from the post office.
Room set-ups and furniture move assistance.
Heavy dock items lifting, max 50 lbs.
Qualifications
High school diploma/GED.
1 year mailroom experience.
Possess excellent organization and customer service skills.
Candidates should have the ability to accurately sort and deliver large volumes of mail, with the ability to lift parcel packages up to 50-pounds daily.
Proficient with Outlook, Word, Excel, SAP experience a plus.
Effective communication skills and the ability to effectively communicate with all levels of the organization.
The successful incumbent must have a pleasant and courteous demeanor and be able to stay organized while managing multiple tasks.
Previous experience working on computer systems with ability and desire to learn new systems required.
Facilities Assistant
Niles, IL jobs
Job Title: Facilities Assistant
Industry: Healthcare / Office Operations
Pay: $20/hr
is eligible for medical, dental, vision, and 401(k).
About Our Client:
Addison Group is hiring on behalf of our client, a rapidly growing healthcare organization with multiple branch locations across the Chicagoland area. They are committed to fostering a supportive, collaborative work environment while delivering exceptional services.
Job Description:
Our client is seeking a detail-oriented and proactive Facilities Assistant to support office operations, maintenance, and overall workplace efficiency. This role is ideal for someone who enjoys hands-on work, thrives in a fast-paced environment, and can manage multiple priorities across locations.
Key Responsibilities:
Manage daily office operations including cleaning, safety, maintenance, and supply management.
Act as the primary contact for internal facility requests and vendor communications.
Schedule and oversee routine maintenance, inspections, and minor repairs.
Support office setups, relocations, and workspace adjustments to enhance employee comfort.
Track inventory and place orders for facility-related supplies.
Travel occasionally to branch locations to assist with supplies and site maintenance.
Perform other duties as assigned by office management.
Qualifications:
2+ years of experience in facilities support, office operations, or administrative coordination.
High school diploma or equivalent.
Proficient in Microsoft Office.
Strong multitasking, organizational, and problem-solving skills.
Self-starter, dependable, and able to thrive in a fast-paced, growing environment.
Perks:
Rapidly expanding organization with growth opportunities.
Direct interaction with leadership and opportunity to make an impact.
Positive and collaborative office culture with employee recognition events.
Modern, bright, and spacious office environment.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
Legal Facilities Coordinator
San Francisco, CA jobs
On-Site 5 days/week
Salary - $60,000 - $70,000
Adams & Martin Group is looking for a Facilities Coordinator to assist a San Francisco law firm. The position requires a proactive team member to ensure smooth office and event operations. Responsibilities include:
Managing hoteling and meeting room reservations
Providing setup, light IT/AV support, and post-use resets
Coordinating catering and hospitality for events
Maintaining shared spaces and inventory
Supporting vendors, maintenance, and special projects
Organized, customer-focused, tech-savvy, and able to multitask.
Interested candidates should submit their resume for immediate consideration.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Facilities Monitoring Specialist
San Antonio, TX jobs
Job Title: Facilities Monitoring Specialist
Duration: Permanent, Direct Hire
Salary Range: $80-90,000 (negotiable based on experience)
The Facilities Monitoring Center Specialist is responsible for supporting and scaling mission-critical operations across multiple hyperscale data center campuses. This role ensures operational excellence, reliability, and compliance through strategic oversight of change management, problem management, and centralized monitoring functions. The ideal candidate is a seasoned data center operator with deep technical expertise, a passion for operational rigor, and a track record of driving continuous improvement in high-availability environments.
Responsibilities:
• Monitor facility alarms and environmental conditions using Building Management Systems (BMS) and other tools.
• Respond to critical alarms promptly, initiate escalation protocols, and coordinate with site teams.
• Support incident management processes, including bridge calls and customer notifications when required.
• Track scheduled maintenance activities and ensure proper communication to internal teams and customers.
• Validate start/stop of work for planned changes (e.g., power transfers, chiller maintenance) and confirm completion.
• Verify ticket assignments and ensure customer requests are acknowledged and routed appropriately.
• Track service requests through completion, escalating as needed to meet SLAs.
• Support work order and change request processes.
• Participate in the ongoing improvement of alarm management, incident response, and communication workflows.
• Assist with the implementation and validation of change management processes, including environmental impact notifications and change calendar reviews.
• Contribute to problem management by supporting root cause analysis (RCA) and corrective actions.
• Help collect and analyze metrics related to ticket volume and work effort to identify areas for operational improvement.
• Work closely with senior staff, site operations, and security teams to ensure alignment and effective incident management.
Qualifications:
• Bachelor's degree in Engineering, Facilities Management, or related field; Master's preferred.
• 5-7+ years of experience in data center operations.
• Proven expertise in change management, incident/problem management, and monitoring systems.
• Strong understanding of mechanical, electrical, and IT infrastructure in hyperscale environments.
• Excellent communication, leadership, and stakeholder management skills.
• Certifications such as ITIL or PMP are a plus.
Facilities Coordinator
Scottsdale, AZ jobs
Facility Coordinator
TEMP TO HIRE; starts off as a 6-month contract
Pay Rate during contract is $27.00-$33.00/hour, depending on experience
About the Role
We're hiring a proactive Facility Coordinator-someone who is highly organized, detail-oriented, and seasoned in administrative support. In this role, you'll keep our facilities running smoothly by delivering essential administrative and operational assistance to the Facilities Management team. A background in office administration, operations support, or facilities coordination is ideal, and the work suits a professional who can comfortably juggle multiple priorities in a dynamic environment.
Your Impact
As a member of our Facilities Team, you are a critical and key component in supporting daily operations within a fast-moving environment. As a Facility Coordinator, you'll support day-to-day operations and ensure a high level of service delivery by handling a wide range of administrative and coordination tasks.
What You'll Do
Maintain organized records of departmental policies, procedures, and documentation
Coordinate communication with clients, contractors, vendors, and internal teams
Follow up with clients - both internal and external, to ensure service satisfaction
Support vendor management: request quotes, track work orders, review proposals, and process invoices
Assist with planning and coordination of vendor services and equipment repairs
Monitor work order status and provide updates to stakeholders
Help track departmental budgets and process billing and payments on time
Maintain lease documentation and track lease activity
Support the development and reporting of key performance indicators (KPIs)
Prepare internal reports and presentations for leadership
Assist with compliance documentation, including ISO 14001 and ISO 45001
Keep electronic files and physical documentation organized and up-to-date
Performs other maintenance duties as assigned by the Facilities Supervisor
Who You Are
Experienced in administrative or office coordination roles (facilities background a plus, but not required)
A strong communicator - written and verbal - who's comfortable working with multiple stakeholders
Tech-savvy and proficient in Microsoft Office Suite (especially Excel, Outlook, Word)
Detail-oriented, organized, and able to prioritize multiple projects
A proactive team player who takes initiative and follows through
Location: Onsite at our Scottsdale AZ HQ office 5 days a week, and on the road 30-40% of time traveling between our Phoenix site locations.
Reports to: Facilities Supervisor
What You Bring
High School Diploma or GED required
Two or more years of facilities experience
General mechanical aptitude
Excellent customer service
Positive, cohesive attitude
Own it by being committed, acting, and seeing your work through completion
Benefits that Benefit You
Competitive salary and 401k with employer match
Discretionary paid time off
Paid parental leave for all
Medical, Dental, Vision plans
Fitness Programs
Emotional & Mental Wellness support
Learning & Development programs
And yes, we have snacks in our offices
Benefits listed herein may vary depending on the nature of your employment and the location where you work
VN side:
Medical and Dental Insurance
Vision Insurance
Robust Paid Time Off policy
Bonuses
Lunch allowance
Cell phone stipend
Free LinkedIn Learning account
Access to 24/7 online emotional and mental support
Gym membership
Free parking
Stocked fridges and pantries - free coffee, cold beverages, snacks
Annual Company Outing Trip
Monthly team social activities
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
Administrative Assistant
Chicago, IL jobs
*Must have seven plus years of experience
*Candidate must be onsite five days a week for the first month, with potential of remote work (up to two days remote each week) after the 30 day evaluation period
Assists a VP-level Executive, their three (3) direct reports, and a mid-size department with daily administrative duties. Candidate will perform a broad variety of administrative activities including (but not limited to): managing projects, tracking deadlines, managing an active calendar of appointments, arranging travel and itineraries, completing expense reports, coordinating meetings/events, preparing/editing presentations, composing correspondence, and recommending/making purchase decisions. The candidate must possess strong written and verbal communication skills. The candidate is expected to have intermediate to advanced computer skills including word processing, spreadsheet calculations, basic presentation assembly, and familiarity with database applications; this individual may be asked to train others, if needed. Candidate must be comfortable working in a complex, fast-paced environment.
Facilities Coordinator
Irving, TX jobs
Duration: 6 months (Temp-to-hire)
Schedule: M-F; 8a-5p
Qualifications:
3 + yrs of proven experience as an Administrative Assistant or Office Admin Assistant or Facilities Coordinator
Knowledge of office management systems and procedures
Working knowledge of office equipment, like computers, printers and copy machines
Proficiency in MS Office (MS Excel, MS Word and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Description:
Answer and direct phone calls for Signature Biologic Main phone number.
Review and update the completed and signed Manufacturing Clean Room cleaning schedules to ensure the cleaning has been completed properly and document any discrepancies
Organize and schedule appointments to include coordination of external vendors specific to operations such as HVAC Preventative Maintenance, electrical or plumbing vendors
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters and forms with external vendors
Assist in the preparation of regularly scheduled reports to include daily operation updates and bi-weekly operations reports
Develop and maintain a filing system for various vendors and projects
Update and maintain office policies and procedures to include standard operating procedures
Maintain proper inventory levels and order breakroom, office and first aid supplies and research new deals and suppliers
Keep breakroom and meeting rooms clean throughout the day which may include light cleaning such as taking out the trash, if too full
Maintain contact lists to include vendors keeping them in Outlook
Order food for special occasions such as employee birthdays or town hall meetings.
Provide general support to visitors
Act as a point of contact for internal and external clients/vendors
Weekly Gowning Cleaning Process, as needed by Supply Chain
Walk to the exterior of the building/suite daily and check for gaps in the foundation seals and any exterior building damage and document any findings
Company Info:
Our client is a leading biopharmaceutical company specializing in innovative cellular and biologic products that address unmet clinical needs and improve patient outcomes. With decades of experience in human perinatal biologics, both domestically and internationally, the organization is at the forefront of biotechnology innovation.
Joining the team offers the opportunity to be part of a dynamic and rapidly growing company dedicated to advancing science and developing technologies that make a lasting global impact.
We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.
JOB-10045224
GFCLW
Administrative Assistant (Only W2 and Local Candidates in Phoenix, AZ)
Phoenix, AZ jobs
Job Title: Administrative Assistant
Duration: 03 months contract with possible extension
Payrate: $30.30/hour on W2
*****(Need only W2 and Local Candidates in Phoenix, AZ || No C2C)******
Administrative duties include
Reviewing team email inbox multiple times per day
Saving documents received
Tracking information in spreadsheets and on dashboards
Meeting daily with manager
Meeting multiple times per week with team members
Reporting to manager on late responses
Creating letter and email correspondence
Maintaining calendar events
Being available via google meetings, chats, or telephone (constant - 15-30-minute increments)
Managing confidential data
Other duties assigned
Required Skills:
MUST HAVE COMPUTER SKILLS, experience in high volume roles, ability to change tasks frequently, flexibility, following set workflows, Google Suite, experience in business software, responding to emails and requests quickly.
Preferred Skills: administrative experience or other administrative certifications.
Education: High School Diploma/GED
Administrative Assistant
Phoenix, AZ jobs
Job Title - Administrative Assistant
Pay - $30.00/HR w2
Duration- 3 months contract with possible extension
Administrative duties include:
Reviewing team email inbox multiple times per day
Saving documents received
Tracking information in spreadsheets and on dashboards
Meeting daily with manager
Meeting multiple times per week with team members
Reporting to manager on late responses
Creating letter and email correspondence
Maintaining calendar events
Being available via google meetings, chats, or telephone (constant - 15-30 minute increments)
Managing confidential data
Other duties assigned
Administrative Assistant
Syracuse, NY jobs
Duration: 3 Months with possibly extension
About the Role:
The Senior Administrative Assistant provides support to meet the business needs of company Executives. Under moderate supervision, this job is meets the daily requirements of Executives and various other office needs, including operational tasks, organizational duties and office-wide coordination efforts.
Key Responsibilities and Duties
Serves as primary administrative contact for Executives, working across all lines of business and with external agencies to answer questions and resolve administration-related issues.
Provides support for daily Executive operations including meeting arrangements, travel and expenses.
Coordinates overall office functioning through inventory checks, space scheduling, event planning, event execution and paperwork processing.
Acts as a liaison between Executives and internal departments, ensuring effective communication and cohesion.
Maintains Executive calendars, contact lists and provides ad-hoc support as needed.
About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Recruiter Details:
Name: Pooja Rani
Email: ******************************
Internal Id: 25-54777
Administrative Assistant
New Castle, DE jobs
Job Description: This position will provide the full range of administrative support to the Unit. This includes document/spreadsheet/database/presentation design, creation, editing; and providing administrative support to operations/components of programs. This also includes resource mailbox administration for the Team (including managing, sourcing appropriate answers, and responding to funding and general inquiries), list-serv management, providing administrative support to and “staffing” Response Team meetings (including related cross agency councils and committees) as assigned. This position will also assist with staff onboarding, the development/management of unit and other duties as assigned.
Qualification: Advanced or Expert skill in Microsoft Office suite of products (Office, Word, Excel, PowerPoint, Publisher, SharePoint, Teams) is required.
Operations Administrative Assistant
Burlington, NJ jobs
Our Client in Rancocas, New Jersey is seeking an Administrative Assistant to provide direct support to the Operations Department. This is a Temp to Hire position, Monday through Friday, 8:00 am - 5:00 pm. The pay rate for this position is $20 - $25 per hour.
Job Duties:
Typing correspondence
Create and maintain spreadsheets
Verify and process expense reports
Copy, file, and assemble documentation
Maintain excellent attention to detail
Communicate with employees and all levels of management
Maintain office supply inventory including purchase and replenishment of office supplies
Willing to work a reasonable amount of overtime
Additional administrative duties as needed
Requirements:
High School Diploma or GED
One year of office/clerical experience in a business office.
Familiar with Microsoft Office suite including Word, Excel, and PowerPoint.
Familiar with Microsoft Dynamics 365 ERP System
Excellent written and verbal communication
J & J pays WEEKLY and we offer Direct Deposit, Medical, Dental and Vision Benefits, Paid Time Off, and a $$$ Referral Bonus $$$ !!!
If you have previously registered with us, please call our office at 856-751-5050 so that we can update your information with you.
If you are interested in signing up with J & J Staffing Resources today, please copy and paste the link below into your web browser to get started.
https://hrcenter.ontempworks.com/en/JJStaff
Since 1972 J & J Staffing Resources has specialized in finding great jobs for great people. Every year we place thousands or candidates with thriving local companies. Put your trust in J & J. We look forward to working with you!
Administrative Assistant
Greensboro, NC jobs
Job Opening: Full-Time Administrative Assistant - Greensboro, NC
Our client, a small, privately held company dedicated to providing exceptional service and operational excellence is seeking a reliable and detail-oriented Administrative Assistant to join their team full-time in Greensboro, NC.
Position Summary
The Administrative Assistant will play a key role in supporting daily office operations, managing communications, and ensuring smooth workflow. This position requires strong organizational skills, proficiency in Microsoft Excel, and the ability to multitask in a fast-paced environment.
Key Responsibilities
Answer and direct phone calls professionally.
Manage email correspondence and maintain organized inboxes.
Assist with purchasing and follow up on open purchase orders.
Track orders and communicate with vendors and customers.
Prepare various business documents and reports.
Support general office paperwork and file daily movement tickets.
Maintain organized filing systems and records.
Qualifications
Proficiency in Microsoft Excel.
Strong attention to detail and organizational skills.
Excellent communication and time-management abilities.
Ability to multitask and prioritize effectively.
Previous administrative experience preferred.
Compensation
$17.00 - $20.00 per hour, commensurate with experience.
Why Join Us?
Stable, privately held company with a collaborative team environment.
Opportunity to contribute to a growing organization.
Temporary Front Office Coordinator/ Administrative Assistant
Overland Park, KS jobs
Our client is looking for a positive and friendly Temporary Front Office Coordinator/ Administrative Assistant to join their organization! This position is the perfect role for someone who prides themselves on communication and professionalism.
Responsibilities:
Maintain great customer service and professionally represent the company when welcoming visitors
Answer and direct all incoming phone calls. Take messages, transfer calls to appropriate party and provide overall information to callers
Scheduling appointments and maintaining calendars
Maintain a safe and clean reception and kitchen area.
Monitor office supplies and order when needed
Process all incoming and outgoing mail.
Scan, file and index documents as requested
Assist with invoice data entry and processing
Provide a wide range of administrative support
Qualifications:
1 or more years' previous experience in a front desk position
Proficiency with Microsoft Office Word, Excel, PowerPoint and Outlook
Excellent communication (written & verbal) and proofreading skills
Positive, friendly, and energetic demeanor
Demonstrated strong interpersonal communication skills
Excellent organization skills with strong attention to detail
Ability to adapt quickly and be flexible in a dynamic work environment
Operations Administrative Assistant
Atherton, CA jobs
A newly established family office is seeking an Administrative/Operations Assistant to provide high-level support across personal, family, and business operations. This role offers the opportunity to work closely with a small, dynamic team, supporting private services, home operations, entities, personal investments, and real estate holdings. We are seeking an organized, proactive, and adaptable professional eager to join a collaborative environment with competitive compensation and benefits.
***This is primarily a remote role for someone on the Peninsula that can be in office/at the home as needed.
Responsibilities
Support the CFO with light accounting tasks, including bill pay, invoices, wire transfers, and gathering/prepping information for taxes; work in Ramp.
Assist with ad hoc operational projects for the family office, providing flexible support across initiatives.
Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
Manage calendars, meetings, and scheduling for the family principals.
Provide light personal support as needed, including errands, shipping/packages, home projects, and vendor research.
Serve as a proactive problem solver, helping the team prioritize tasks amidst competing demands.
Requirements
4-8 years of relevant experience, ideally within family offices, finance, or investment environments.
Degree strongly preferred.
Comfortable working in a small team of two employees; highly adaptable and independent.
Ability to be on-site as needed.
Exceptional organizational skills, with strong attention to detail and ability to anticipate needs.
Excellent written and verbal communication skills.
Tech-savvy and comfortable learning new tools and systems as needed.
Compensation:
$120,000-$150,000 based on experience.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San
Francisco Fair Chance Ordinance.
California applicants, please view our Privacy Notice here:
https://careergroupcompanies.com/california-privacy-notice/.
Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.
Administrative Assistant
Billerica, MA jobs
Coordinate the scheduling, notify customers of upcoming on-sites, email requests for information as needed, monitor email correspondence, publish an accurate status of each onsite event, and maintain a yearly calendar. This candidate will learn all aspects of processing calibration documents for both on-site and in-house calibrations, and must be willing to cover other positions when needed. Applicant must be a team player, who will be part of our customer service staff, utilizing our internal computer system and assuring customer satisfaction.
Education and Requirements:
Education - High school or equivalent
Experience - Previous office experience required
Must have excellent interpersonal and communication skills
Must be organized and able to multi-task
Must have excellent computer and/or Microsoft Office skills
Must be proficient in Excel
Generous benefits package including Health, Dental, Life and ADD insurance and 401K plan.
Job Type: Full-time, 5 days per week (Monday-Friday)
Expected hours: 40 per week
All work performed at our Billerica, MA facility (no remote)
Schedule: 8 hour day shift, Monday to Friday
Starting rate: $23 - $25 per hour
Temporary Part-Time Administrative Assistant
Washington, DC jobs
We are seeking candidates that are interested in part-time administrative work. You will be responsible for providing exceptional customer service by interacting with customers and staff, managing office supplies, and assisting with various administrative tasks. If you are a dynamic individual with problem-solving skills who is looking to grow their administrative skills in a professional office environment, apply today!
Key Responsibilities:
Front Office Coordinator: Perform gatekeeper duties while managing communication between your staff and clients. Customer service focused and dependable.
Administrative Assistant: Provide indispensable support to your team by managing calendars, preparing correspondence, and planning events.
Legal Administrative Assistant: Provide rock-solid support to your legal professionals, attorneys and partners by managing calendars, preparing correspondence, travel booking and planning events.
Receptionist: Interact with clients and internal staff using polished professionalism by phone, email, and in person.
HR Support- experienced HR Coordinator to assist and support on HR projects including Recruiting, Benefits and HRIS.
Why You'll Love Working Here:
Competitive hourly rates.
Opportunities to grow and learn from leaders in their industry.
The chance to work in a fun and lively work environment.
What We're Looking For:
Experienced. You have prior administrative assistant or receptionist experience.
Professional
.
You have strong written and verbal communications skills.
Organized. You can juggle multiple tasks at once.
Focused. You are highly adaptable and can work in a fast-paced environment.
Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.
Administrative Assistant
Charlotte, NC jobs
Job Title: Administrative Assistant
Schedule: Monday-Friday, 8:00 AM - 5:00 PM (On-site)
About the Role
We are looking for a proactive Administrative Assistant to join our Charlotte office. This position plays a key role in supporting daily operations, ensuring smooth administrative processes, and delivering exceptional customer service.
Key Responsibilities
Perform general administrative tasks, including scheduling, filing, and document management
Assist with accounting duties such as invoicing, expense tracking, and data entry
Serve as a primary point of contact for customer inquiries and provide excellent service
Coordinate internal communications and support project-related activities
Maintain accurate records and ensure compliance with company procedures
Qualifications
Previous experience in administrative and accounting duties
Strong organizational skills and attention to detail
Excellent verbal and written communication skills
Customer service-oriented with the ability to build positive relationships
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Work Environment
This is an in-office position requiring presence Monday through Friday from 8:00 AM to 5:00 PM.
1st and 3rd Shift Operator Assistants
Facilities assistant job at ManpowerGroup
Manpower's client in Greenville, Ohio is seeking day and night shift Operator Assistants to join their team. As an operator assistant, you will be part of the Production team. The ideal candidate will have a minimum of 2 year's manufacturing experience, good work history with longevity, and be reliable, which will align successfully in the organization.
**Job Title: Operator Assistant**
**Location: Greenville, Ohio**
**Pay Range: $19-$20.50 per hour**
**What's the Job?**
+ Loading raw materials for the machine operator
+ Unloading and stacking finished parts
+ Providing troubleshooting techniques for the operator
+ Performing quality checks for parts, using micrometers and measuring tape.
**What's Needed?**
+ Must be able to work 12 hour shifts on a 2-2-3 schedule, every other weekend.
+ Critical thinking and problem-solving skills
+ Experience working with polymer materials and processes is a plus
+ High school diploma or GED
+ Ability to pass a pre-employment background check and drug screen
**What's in it for me?**
+ Fast paced environment with a company large enough to offer you room to grow but not so large you become just a number
+ $19-$20.50 per hour
+ Temp to hire
+ Weekly pay with direct deposit
+ Dedicated recruiter to help you reach your career goals.
If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!
**About ManpowerGroup, Parent Company of:** **Manpower, Experis, Talent Solutions, and Jefferson Wells**
_ManpowerGroup (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands -_ **_Manpower, Experis, Talent Solutions, and Jefferson Wells_** _-_ creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.
ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.