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Become A Marketing Communications Assistant

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Working As A Marketing Communications Assistant

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $65,929

    Average Salary

What Does A Marketing Communications Assistant Do

Secretaries and administrative assistants perform routine clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.

Duties

Secretaries and administrative assistants typically do the following:

  • Answer telephones and take messages or transfer calls
  • Schedule appointments and update event calendars
  • Arrange staff meetings
  • Handle incoming and outgoing mail and faxes
  • Prepare memos, invoices, or other reports
  • Edit documents
  • Maintain databases and filing systems, whether electronic or paper
  • Perform basic bookkeeping

Secretaries and administrative assistants perform a variety of clerical and administrative duties that are necessary to run an organization efficiently. They use computer software to create spreadsheets; manage databases; and prepare presentations, reports, and documents. They also may negotiate with vendors, buy supplies, and manage stockrooms or corporate libraries. Secretaries and administrative assistants also use videoconferencing, fax, and other office equipment. Specific job duties vary by experience, job title, and specialty.

Executive secretaries and executive administrative assistants provide high-level administrative support for an office and for top executives of an organization. They often handle more complex responsibilities, such as reviewing incoming documents, conducting research, and preparing reports. Some also supervise clerical staff.

Legal secretaries perform work requiring knowledge of legal terminology and procedures. They prepare legal documents, such as summonses, complaints, motions, and subpoenas under the supervision of an attorney or a paralegal. They also review legal journals and help with legal research—for example, by verifying quotes and citations in legal briefs.

Medical secretaries transcribe dictation and prepare reports or articles for physicians or medical scientists. They also take simple medical histories of patients, arrange for patients to be hospitalized, or process insurance payments. Medical secretaries need to be familiar with medical terminology and codes, medical records, and hospital or laboratory procedures.

Secretaries and administrative assistants, except legal, medical, and executive is the largest subcategory of secretaries and administrative assistants. They handle an office’s administrative activities in almost every sector of the economy, including schools, government, and private corporations. For example, secretaries in schools are often responsible for handling most of the communications among parents, students, the community, teachers, and school administrators. They schedule appointments, receive visitors, and keep track of students’ records.

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How To Become A Marketing Communications Assistant

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Marketing Communications Assistant Jobs

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Marketing Communications Assistant Career Paths

Marketing Communications Assistant
Marketing Manager General Manager Account Executive
Brand Manager
5 Yearsyrs
Account Executive Marketing Director Event Manager
Catering Sales Manager
5 Yearsyrs
Account Executive Vice President, Business Development Chief Executive Officer
Chief Executive Officer/Manager
7 Yearsyrs
Marketing Director Marketing Vice President
Chief Marketing Officer
11 Yearsyrs
Project Manager General Manager Property Manager
Communications Director
7 Yearsyrs
Project Coordinator Business Manager Communications Manager
Community Relations Manager
7 Yearsyrs
Project Manager Program Manager Marketing Manager
Digital Marketing Manager
6 Yearsyrs
Marketing Manager Marketing Director
Director Of Communications And Marketing
9 Yearsyrs
Marketing Director Director Of Sales Sales Vice President
Executive Vice President Of Sales
13 Yearsyrs
Project Coordinator Adjunct Instructor Executive Chef
Manager Executive
6 Yearsyrs
Marketing Assistant Marketing Manager
Marketing Communications Manager
7 Yearsyrs
Account Manager Marketing Manager Marketing Communications Manager
Marketing Program Manager
7 Yearsyrs
Event Coordinator Catering Sales Manager Director Of Catering
Membership Director
5 Yearsyrs
Program Coordinator Human Resources Coordinator Office Manager Of Human Resources
Office And Operations Manager
6 Yearsyrs
Marketing Assistant Office Manager Recruiter
Recruitment Manager
7 Yearsyrs
Marketing Coordinator Account Executive Sales Manager
Sales And Marketing Manager
6 Yearsyrs
Marketing Coordinator Account Manager Sales Manager
Sales And Operations Manager
7 Yearsyrs
Account Manager Technical Support Specialist Project Coordinator
Senior Project Coordinator
7 Yearsyrs
Marketing And Sales Coordinator Sales Administrator Executive Assistant To Chief Executive Officer
Special Projects Manager
7 Yearsyrs
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Help others decide if this is a good career for them

Average Length of Employment
Top Employers Before
Internship 10.6%
Volunteer 3.2%
Manager 2.8%
Teller 2.6%
Assistant 2.6%
Top Employers After
Internship 5.1%
Volunteer 2.9%
Manager 2.5%

Do you work as a Marketing Communications Assistant?

Marketing Communications Assistant Demographics

Gender

Female

73.8%

Male

24.0%

Unknown

2.2%
Ethnicity

White

60.2%

Hispanic or Latino

16.4%

Black or African American

10.5%

Asian

9.0%

Unknown

3.7%
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Foreign Languages Spoken

Spanish

44.7%

French

14.6%

Mandarin

5.1%

Italian

5.1%

German

4.7%

Chinese

4.3%

Korean

3.6%

Japanese

3.6%

Portuguese

2.0%

Hindi

1.6%

Russian

1.6%

Romanian

1.2%

Dutch

1.2%

Thai

1.2%

Greek

1.2%

Cantonese

1.2%

Swedish

0.8%

Gujarati

0.8%

Hebrew

0.8%

Bosnian

0.8%
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Marketing Communications Assistant Education

Schools

San Jose State University

8.0%

Northeastern University

8.0%

New York University

6.1%

University of Phoenix

6.1%

University of Texas at Austin

5.6%

Arizona State University

5.2%

Ohio State University

5.2%

University of Central Florida

5.2%

Southern New Hampshire University

5.2%

Cornell University

4.7%

Michigan State University

4.2%

University of Washington

4.2%

Pennsylvania State University

4.2%

University of Southern California

4.2%

Harvard University

4.2%

University of Arizona

4.2%

Central Michigan University

4.2%

George Washington University

3.8%

University of California - Irvine

3.8%

Virginia Commonwealth University

3.8%
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Majors

Business

26.7%

Marketing

15.0%

Communication

14.8%

Public Relations

5.6%

Management

4.9%

English

4.4%

Psychology

3.8%

Journalism

2.6%

Graphic Design

2.5%

Education

2.4%

Writing

2.1%

Hospitality Management

1.9%

Health Care Administration

1.9%

Fine Arts

1.8%

Accounting

1.8%

Kinesiology

1.7%

Sociology

1.7%

Political Science

1.6%

Liberal Arts

1.4%

Human Resources Management

1.4%
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Degrees

Bachelors

51.6%

Masters

18.0%

Other

17.9%

Associate

6.6%

Certificate

3.6%

Doctorate

0.9%

Diploma

0.8%

License

0.6%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Marketing Communications Assistant Salaries

Job Title Company Location Start Date Salary
Marketing Developer Chois Inernational, Inc. Doraville, GA Dec 10, 2010 $64,780
Marketing Developer Chois International, Inc. Doraville, GA Dec 10, 2010 $64,780
Marketing Developer Chois International, Inc. Doraville, GA Oct 15, 2010 $64,780
Communications and Marketing Assistant Campaign for The Ayer Mansion, Inc. Boston, MA Oct 01, 2014 $43,347

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Top Skills for A Marketing Communications Assistant

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  1. Company Website
  2. Customer Database
  3. Press Releases
You can check out examples of real life uses of top skills on resumes here:
  • Prepared daily reports using Web Trends software summarizing all web-based activity on company website and additional sales data.
  • Managed and maintained customer database capturing distributor discounts, primary & secondary SIC codes, and customer contact information.
  • Researched, planned and coordinated industry meetings & conferences Created and distributed press releases Made dealer referrals and handled literature requests
  • Provided clerical support when necessary, managed/provided support for special events and projects.
  • Prepare and create digital files/assets for e-marketing efforts such as email blasts and online sales promotions.

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Top 10 Best States for Marketing Communications Assistants

  1. New York
  2. Connecticut
  3. California
  4. Rhode Island
  5. Maryland
  6. District of Columbia
  7. New Jersey
  8. Virginia
  9. Washington
  10. Nevada
  • (1,368 jobs)
  • (187 jobs)
  • (2,589 jobs)
  • (50 jobs)
  • (348 jobs)
  • (260 jobs)
  • (410 jobs)
  • (546 jobs)
  • (445 jobs)
  • (81 jobs)

Top Marketing Communications Assistant Employers

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Jobs From Top Marketing Communications Assistant Employers

Marketing Communications Assistant Videos

A Day In The Life: Marketing Manager

A Day in the Life of Anita - Director of Marketing & Communications

Career Advice on becoming a Marketing Manager by Sarah S (Full Version)

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