How to hire a marketing office assistant

How to hire a marketing office assistant, step by step

Here's a step-by-step marketing office assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a marketing office assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new marketing office assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The marketing office assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A marketing office assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, marketing office assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of marketing office assistants.

   Type of Marketing Office Assistant	Description	Hourly rate
   Marketing Office Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$13-22
   Office Worker	An office worker is responsible for performing administrative and clerical duties to support the daily operations of the business. Office workers assist in receiving calls to respond to the clients' inquiries and concerns, as well as welcoming visitors, verifying their appointments, and leading them to the appropriate personnel and department for their business needs... Show more	$11-34
   Office Clerk	Office clerks are administrative employees who handle clerical activities for the organization. They are in charge of managing company records, organizing and storing documents, filing and sorting hard copies of documents, and liaising with other departments or external partners... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Front Desk
   • Flyers
   • Graphic Design
   • Real Estate
   • Promotional Materials
   • Website Content
   • Mass Mailings
   • Scheduling Appointments
   • Administrative Tasks
   • Facebook
   • Purchase Orders
   • Press Releases
   • Payroll

   Check all skills

   Responsibilities:

   • Work with QuickBooks to manage company financial activity.
   • Maintain digital, master PowerPoint library, confidential fitness results.
   • Design dynamic PowerPoint presentations and seminar materials that enhance the company's vision and brand.
   • Research and design Facebook advertisements and promotions plus keep Facebook up-to-date.
   • Design and facilitate weekly seminars target to patients and caregivers on themes such as work ethics, motivation and organizational development.
   • Create a monthly tracking report for executives to track ROI for all social media platforms.

3. Make a budget

   Including a salary range in your marketing office assistant job description is one of the best ways to attract top talent. A marketing office assistant can vary based on:

   • Location. For example, marketing office assistants' average salary in new mexico is 42% less than in massachusetts.
   • Seniority. Entry-level marketing office assistants 38% less than senior-level marketing office assistants.
   • Certifications. A marketing office assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a marketing office assistant's salary.

   Average marketing office assistant salary

   $37,024yearly

   $17.80 hourly rate

   ---

   Entry-level marketing office assistant salary

   $29,000 yearly salary

   Updated December 28, 2025

4. Writing a marketing office assistant job description

   A good marketing office assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a marketing office assistant job description:

   Marketing office assistant job description example

   Random House is the proud home of the world's most acclaimed storytellers, thought leaders, and innovators. Our imprints include Ballantine, Bantam, Delacorte, Del Rey, The Dial Press, The Modern Library, Random House, One World, Hogarth, Crown, Currency, Clarkson Potter, Ten Speed Press, Convergent, WaterBrook, Multnomah, Harmony, and Rodale:
   
   Harmony Books and Rodale Books publish unique approaches to health and wellness, lifestyle, diet, cooking, business, self-improvement, relationships, parenting, and spirituality, to guide readers to become their best selves inside and out. Bestsellers include Eat Better, Feel Better by Giada De Laurentiis, True Comfort by Kristin Cavallari, Welcome Home by Najwa Zebian, Remember by Lisa Genova, Get Good with Money by Tiffany Aliche, and Karma by Sadhguru.
   
   The Random House Integrated Marketing Department is seeking to fill the position of Integrated Marketing Assistant to support the EVP, Executive Creative Director, Marketing and Public Relations, the SVP Director of Marketing & Business Development, and the Director of Marketing for Harmony and Rodale. We are looking for an individual who can provide comprehensive support and assistance in the daily operations of this office, as well as title marketing support for two of our imprints. This is an excellent opportunity to gain exposure to both the marketing and publicity areas of the publishing process.
   
   The individual who assumes this position must be able to manage the calendar independently while also exercising the utmost sensitivity to the executive's responsibilities and needs. This individual must communicate and interact effectively, efficiently, and professionally with management and employees at all levels of the organization and with external clients and contacts. High ethical standards and a thorough understanding of discretion and confidentiality are essential to the role.
   
   Successful candidates will skillfully perform regular administrative duties while demonstrating the ability to take initiative and exercise independent and creative thinking where needed.
   
   This role includes responsibilities that require in-office participation when handling marketing & publicity mailings, so the ability to commute (when needed) to our 1745 Broadway location is essential.
   The Role:
   * Handling and screening phone calls, mail, and email
   * Maintaining calendars, making travel arrangements, and drafting itineraries
   * Coordinating meetings, taking minutes, and assisting with any post-meeting follow-up needed
   * Processing expense reports and filing
   * Providing agendas, PowerPoint presentations, and comprehensive itineraries
   * Handling special projects to support the overall efforts of the division
   * Assisting the imprint marketing team (Harmony & Rodale) with title work, including influencer outreach, author platform building, consumer research projects, and audience development
   * Contribute content to e-newsletters, websites, and social networking vehicles used to promote titles/authors
   * Research trends, consumer insights, and marketplace competition
   
   The Essentials:
   * Strong written and verbal communication skills
   * Excellent organizational skills and attention to detail with a strong track record of following up where needed and completing micro & big picture tasks
   * Ability to manage multiple projects simultaneously and set priorities
   * Ability to work independently in a proactive manner and collaborate with the team when needed
   * A solutions-focused mindset and the dexterity to navigate busy environments and schedules
   * Proficiency in all Microsoft Office Programs (an expert's knowledge of Word, PowerPoint, and Excel is a plus)
   * A goal-oriented team player who can cultivate productive working relationships
   
   Please apply using our ATS system and include your cover letter and resume for consideration. The entry-level salary for this position is $45,000.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right marketing office assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your marketing office assistant job on Zippia to find and recruit marketing office assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with marketing office assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new marketing office assistant

   Once you've selected the best marketing office assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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