Executive Assistant jobs at Marriott International - 843 jobs

MHW Search has exclusively partnered with a Real Estate Private Equity firm in Dallas. We are in search of an Executive Assistant. The ideal candidate will provide top-level assistance for high level executives. Please apply for more information. Executive Support · Provide direct support to the company's two partners on both business and personal matters · Manage calendars, schedule meetings, coordinate travel, and handle reservations · Assist with tracking and follow up on projects, deadlines, and deliverables · Prepare and edit reports, letters, presentations, and other documents on behalf of leadership · Act as a gatekeeper and handle inbound communication (calls, emails, voicemails) · Perform personal tasks (e.g. errands, booking travel, scheduling appointments, researching/purchasing gifts and other items, home maintenance coordination, taking vehicles for maintenance, paying bills, etc.) Bookkeeping / Finance · Utilize QuickBooks Online to manage basic bookkeeping tasks including recording and reconciling bank and credit card transactions and generating monthly P&L reports · Prepare checks and bill payments, deposit checks, and monitor bank accounts Office Administration · Oversee office operations to keep the office organized and running smoothly · Act as the point of contact for vendors, suppliers, and building management · Order and manage office supplies, equipment, and snacks/drinks to keep the office stocked · Ensure the office environment is clean and welcoming for visitors · Maintain office records, contact databases, and filing systems (paper and digital) · Maintain an organized, professional, and welcoming office environment · Coordinate onboarding processes for new hires (e.g. IT setup, documentation, etc.) · Assist with payroll processing and data collection (e.g., timesheets, PTO tracking, mileage reimbursements) · Assist with managing benefits coordination, including health insurance enrollment and communication · Help implement and uphold company policies and best practices Investor & Team Communication · Serve as a liaison with investors regarding payments, documentation, and distribution of tax forms · Maintain and manage a shared company calendar, coordinating internal meetings, team events and lunches · Proactively monitor, organize, and respond to multiple email accounts · Attend and take notes during weekly team meetings General · Proactively find tasks, anticipate needs and take initiative during slower periods · Learning, implementing and utilizing new technologies for payroll processing, coordinating company tasks, reporting to investors, recurring company website updates, and company LinkedIn posts · Handle miscellaneous projects and tasks as assigned · Use discretion and integrity while handling confidential information QUALIFICATIONS & REQUIREMENTS · Minimum of 3+ years of relevant experience · Self-Starter with the ability to work in a fast-paced environment while mostly working independently · Highly organized, thorough, and detail oriented · Ability to multi-task, prioritize tasks, meet deadlines, and adapt to shifting demands · Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) · Ability to quickly adopt new technology · Experienced with basic bookkeeping software (e.g. QuickBooks Online) · Ability to take an unclear assignment and figure it out · Strong written and verbal communication skills with a professional demeanor

The Executive Administrative Coordinator provides high-level administrative and operational support to all members of the Executive Leadership Team (ELT). Rather than supporting a single executive, this role serves as a central resource to ensure smooth coordination of ELT schedules, meetings, and events. The position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities across a dynamic group of senior leaders. Essential Functions (Other Duties as Assigned) Calendar & Scheduling: Coordinate complex, multi-executive calendars, proactively identifying and resolving scheduling conflicts. Arrange recurring and ad-hoc ELT meetings, off-sites, and cross-department sessions. Meeting & Event Logistics: Organize logistics for internal and external meetings, conferences, and special events, including venue selection, catering, technology setup, and materials preparation. Maintain detailed agendas and track follow-up items as needed. Travel & Expense Management: Coordinate travel arrangements for ELT members when required. Prepare, submit, and track expense reports in accordance with company policies. Office Operations & Support: Serve as primary point of contact for office supplies, catering, and vendor relationships to ensure the executive office runs efficiently. Support on-site hospitality for visiting stakeholders and dignitaries. Special Projects: Plan and execute company-wide or leadership-level events such as town halls, board receptions, and employee celebrations. Assist with high-priority administrative initiatives or research projects as assigned. Education and Experience High School Diploma required; bachelor's degree in business administration, communications, or a related field preferred; equivalent work experience supporting executive leadership may be considered in lieu of a degree 5+ years of executive administrative or office management experience supporting senior leadership, preferably in a fast-paced corporate environment. Knowledge, Skills, and Abilities Advanced proficiency with Microsoft 365 or Google Workspace, calendaring tools, and virtual meeting platforms (Zoom, Teams, etc.). Outstanding organizational and time-management skills; proven ability to prioritize and manage multiple projects simultaneously. Excellent written and verbal communication skills; professional presence and discretion when handling confidential information. Flexibility to operate with non-rigid working hours. Strong interpersonal skills with the ability to build relationships across all levels of the organization and with external partners. Highly proactive and resourceful, with a strong sense of ownership. Calm under pressure and adaptable to changing priorities. Collaborative mindset, with a “no task too small” attitude. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer Frequent use of hands and fingers to operate a computer keyboard, mouse, and other office equipment Must be able to lift and carry up to 15 pounds occasionally (e.g., laptop, presentation materials, office supplies) Typical office environment with standard noise levels and controlled indoor temperatures Occasional travel may be required for meetings, trainings, or as directed; travel less than 10% Flexibility to work extended hours or respond outside normal business hours when needed to support executive priorities This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities. Spotless Brands and its subsidiaries comply with federal and state disability laws and make reasonable accommodation for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or recruitment process, please contact the Human Resources department and identify the type of accommodation or assistance you are requesting. Do not include any medical or health information in this email. The Human Resources team will respond to your email promptly.

Founded in 1950, Club Med pioneered the all-inclusive vacation concept and has become the global leader in its market. The company embodies an upscale, friendly, and multicultural spirit, operating 70 resorts in some of the most beautiful locations worldwide, as well as a cruise ship and luxury villas and chalets. Club Med is synonymous with dreams and happiness, offering a unique, family-friendly, and upscale all-inclusive experience. Office Manager and CEO & VP Administrative Assistant Reporting Structure The Office Manager and CEO & VP Administrative Assistant reports directly to the CEO and is based in Miami. Key Missions and Responsibilities CEO & VP Administrative Assistant Coordinate all travel arrangements for the CEO and executive team. Maintain and update the CEO's calendar, including travel, vacations, and team schedules. Enter expenses into the system promptly for payroll purposes for the Executive Committee Team. Schedule meetings as required. Prepare internal and external communications, such as memos, emails, presentations, and reports. Act as the primary point of contact among executives, employees, clients, and external partners. Process expenses through MSH. Office Manager Oversee and support all administrative functions in the office to ensure smooth operations. Manage office supplies inventory and place orders when necessary. Coordinate the assignment of captains for Fire/Evacuation plans in the building. Greet visitors and handle incoming and outgoing mail, including FedEx packages. Ensure the postage machine is operational and coordinates with accounting Assist with office layout planning, office moves and managing IT infrastructure. Manage the office budget. Identify and implement opportunities for process and office management improvements. Offer additional administrative support as needed, including scheduling group meetings, maintaining calendars, conducting research, and preparing reports. Requirements Proven experience as an Executive Administrative Assistant supporting C-level executives. Excellent proficiency in MS Office applications. Superior organizational and time management skills. Familiarity with office gadgets and applications, such as e-calendars and copy machines. Exceptional verbal and written communication skills. Discretion and confidentiality in handling sensitive information. High School diploma required; PA diploma or certification is a plus.

Morrison Healthcare Sr. Executive Chef Morrison Healthcare is a leading national food and nutrition services company exclusively dedicated to serving more than 600 hospitals and healthcare systems. Morrison's hospital kitchens, restaurants, and cafés feature socially responsible practices and exceptional guest experiences. The company's comprehensive Mindful Choices wellness and sustainability platform includes the latest in healthful eating and an understanding of behavioral change in food consumption. Morrison's alignment with Partnership for a Healthier America's (PHA) Hospital Healthy Food Initiative positively impacts up to 41 million patients and 500 million hospital meals annually. Morrison has been named one of Modern Healthcare's "Top 100 Best Places to Work in Healthcare" for the past five years, and Training Magazine's Top 125 organizations for the past six consecutive years. The company is a division of Compass Group and has more than 1,200 registered dietitians, 300 executive chefs, and 17,000 professional food service team members. This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the 'job search' in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on 'referral tracking.' For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, email **************************. Job Summary This individual will be responsible for assisting in training initiatives, food programs, special events, account openings and refreshes with account Chefs and team members. Key Responsibilities: Maintains high standards for all implemented Food Programs, workplace safety and food safety Demonstrates proficiency in menu development, cost controls, purchasing and inventory with a focus on sourcing and utilizing local food production. Utilizes knowledge of food and catering trends with a focus on quality, production, sanitation, food cost controls, and presentation Performs other duties as assigned Qualifications: Culinary Degree, or comparable four year culinary development experience At least 7 years of relevant culinary experience including at least 3 years of culinary management experience ServSafe Certification Working knowledge of basic kitchen operations and food safety standards Excellent verbal and written communication skills Knowledge of P&L accountability and contract-managed service experience is desirable Apply to Morrison Healthcare today! Morrison Healthcare is a member of Compass Group USA Click here to Learn More about the Compass Story Associates at Morrison Healthcare are offered many fantastic benefits. Medical Dental Vision Life Insurance/ AD Disability Insurance Retirement Plan Flexible Time Off Paid Parental Leave Holiday Time Off (varies by site/state) Personal Leave Associate Shopping Program Health and Wellness Programs Discount Marketplace Identity Theft Protection Pet Insurance Commuter Benefits Employee Assistance Program Flexible Spending Accounts (FSAs) Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information. Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act. We encourage applicants with a criminal history (and driving history) to apply. Applications are accepted on an ongoing basis. Morrison Healthcare maintains a drug-free workplace. Req ID: 1448394 Morrison Healthcare JENNIFER PULLUM [[req_classification]]

Red Mountain Group is currently looking for a Leasing Administrative Assistant that is organized, resourceful, and a self-starter. Our next Leasing Administrative Assistant will have strong proofreading & communication skills, coupled with a strong knowledge of Microsoft office and Adobe Acrobat programs. This is a great introductory opportunity within the Commercial Real Estate industry to learn and grow with a dynamic, relationship-driven company. Responsibilities Provide general administrative and office support to the Leasing Director in our Phoenix office. Assist with all aspects of meetings, including scheduling and printing of materials. Manage active calendars for the department. Update and maintain leasing reports, salesforce tracking database, and client database. Prepare and maintain all leasing files in accordance with internal company procedures. Assist in the creation and/or editing of presentation materials including flyers, leasing proposals, and email blasts. Coordinate and assist with collecting, aggregating, and preparing data and marketing materials (familiarity with Re-squared, Retail Trac, and ICSC is helpful). Utilize standard marketing-approved templates and graphics while assisting in the creation of presentation materials, flyers, etc. Proofread and correct spelling, grammatical, and layout errors of various documents through the use of redlining. Assist with updating electronic property listings and ordering leasing signs for various properties. Arrange travel and schedule meetings for business trips and business conferences for the Leasing Director. Prepare expense reports, and reconcile all credit card charges. Perform special projects as required. Qualifications 3-5 years administrative support experience - retail real estate experience is a plus. Experience with Microsoft Office Suite and Adobe, Excel and PowerPoint, is required. Experience with Salesforce and InDesign is a plus. Must be detail oriented, have strong proofreading and organizational skills. Ability to maintain a high standard of work in a fast-paced environment. Ability to communicate & problem solve effectively with tenants, brokers, vendors, and all levels of staff and management. Must carry a positive demeanor while able to multitask. Benefits Medical Insurance (Kaiser and Anthem) - Company covers 75% of total premium Dental Insurance - flat rate of $25/month Vision Insurance - 100% covered for employee Life Insurance, AD&D, Short-Term and Long-Term Disability Insurance (100% company paid) Voluntary Life Insurance option 401k with matching (up to 3% match, 100% vested from enrollment) Health Savings Account (HSA) Paid time off (accrued) 48 hours of Sick time Volunteer time off 10 paid holidays Holiday break Celebrations and festivities throughout the year Company Summary Red Mountain Group was established as a result of one man's vision - that anything is possible and that every challenge brings its own opportunity. This philosophy has been the driving force behind RMG since being founded in 1991. Starting with the purchase of a single distressed shopping center in Mesa, Arizona, today RMG is an established and innovative leader in the retail redevelopment industry, with a current portfolio of more than 4.7 million square feet located across 18 states. Our in-house abilities include Asset/Portfolio Evaluation, Property & Asset Management, Leasing & Marketing, Project Construction Management, Retail & Mixed-Use Development, Entitlements, Acquisitions & Dispositions, and Financing. RMG is an equal opportunity employer. This is not a remote or hybrid position.

Company DescriptionJobs for Humanity is partnering with Intuit to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Intuit Job DescriptionOverview Intuit is seeking Tax Experts for the upcoming tax season. If you have an active PTIN and unrestricted credential (CPA/EA/Practicing Attorney) we would love to connect with you! What You Get: Company Benefits: 401(k) savings plan with Intuit matching, paid sick leave, Intuit provided E&O insurance, employee stock purchase plan, employee assistance program, product discounts and free copy of TurboTax Live. As part of this position, you have the opportunity to work 100% remotely, collaborating with an exceptional team from the comfort of your home or office. What you'll bring Who You Are: As a Tax Expert, you have a minimum of 2 years of paid experience filing 30 or more federal and state individual 1040 tax returns, using commercial tax preparation software. You possess an active, unrestricted credential: EA, CPA, or Practicing Attorney with strong tax preparation experience and extensive knowledge of tax laws You are passionate about helping clients navigate the complexities of taxation, and you're committed to enhancing our brand by delighting our customers and empowering them to prepare their taxes. You possess excellent customer service skills, and you are excited to interact with customers through video and audio tools in a professional, friendly, and confident manner. For internal use: tst How you will lead What You Will Do: In this role, you will help our customers complete their taxes using Intuit TurboTax products. By providing tax advice, full service return preparation, tax calculations, and managing product/software inquiries, you will be working toward advancing our goal of “Powering Prosperity Around the World.” You will utilize government websites, professional resources, and team expertise to seek out and deliver the right answer to the customer using everyday language. This is a virtual, customer-facing role, so you will use our state of the art video communication software to interact with customers, and you will document interactions to maintain accurate records. If you reside in the United States, and are ready to earn supplemental income by helping people with their taxes, APPLY NOW!

Executive Assistant and Coordinator The Executive Assistant and Coordinator position offers an exciting opportunity for a detail-oriented, strategic, and collaborative individual to support the Office of the CEO and the Managing Director of Development. This person must be a superior communicator who can proactively anticipate needs, thrive in a fast-paced, entrepreneurial environment that is results-driven and community-oriented, and be able to manage a dual-reporting relationship. The ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among competing priorities. In addition to managing daily administrative functions, this individual will play a key role in coordinating and driving projects forward-ensuring timelines, deliverables, and communication flow smoothly across internal and external stakeholders. The Executive Assistant and Project Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Key Responsibilities: Executive Support: Works closely and effectively with the CEO and Managing Director of Development to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Plans, coordinates, and ensures schedules are followed and respected. Provides a ‘gatekeeper' role, creating win-win situations for direct access to the leader's time and office. Prepare, edit, and proofread correspondence, presentations, reports, and other written materials that are sometimes confidential. Maintain confidentiality while supporting high-level strategic and operational initiatives. Prepare monthly expense reports and reconcile receipts with accuracy. Prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. Project Coordination: Serve as a liaison and coordination point for projects within the Development team and cross-functional initiatives. Track and manage project timelines, milestones, and deliverables, ensuring accountability and proactive follow-up on next steps. Coordinate internal resources and external partners to ensure project objectives and deadlines are met. Support document and data organization for active projects, including contracts, budgets, schedules, and communications. Collaborate with team members to streamline workflows, identify process improvements, and enhance communication across departments. Job Requirements: Strong attention to detail, process orientation, and general administrative skills. 5 + years of experience supporting c-suite level executives, ideally in private equity, real estate, or hospitality industries. Strong interpersonal skills and ability to interact and communicate effectively throughout the organization as well as with external relationships with poise and tact. Ability to maintain a positive attitude and composure while working in a fast-paced environment requiring constant adjustment and reprioritization. Superior proficiency in the Microsoft Office Suite as well as other software applications (Profit.co). Strong drive and ability to pivot quickly in a rapidly changing environment. Work well in teams with a roll-up-the-sleeves attitude and a general inclination to help where needed. Must operate with a high level of discretion and maintain confidentiality.

Company DescriptionJobs for Humanity is partnering with Intuit to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Intuit Job DescriptionOverview Intuit is seeking Tax Experts for the upcoming tax season. If you have an active PTIN and unrestricted credential (CPA/EA/Practicing Attorney) we would love to connect with you! What You Get: Company Benefits: 401(k) savings plan with Intuit matching, paid sick leave, Intuit provided E&O insurance, employee stock purchase plan, employee assistance program, product discounts and free copy of TurboTax Live. As part of this position, you have the opportunity to work 100% remotely, collaborating with an exceptional team from the comfort of your home or office. What you'll bring Who You Are: As a Tax Expert, you have a minimum of 2 years of paid experience filing 30 or more federal and state individual 1040 tax returns, using commercial tax preparation software. You possess an active, unrestricted credential: EA, CPA, or Practicing Attorney with strong tax preparation experience and extensive knowledge of tax laws You are passionate about helping clients navigate the complexities of taxation, and you're committed to enhancing our brand by delighting our customers and empowering them to prepare their taxes. You possess excellent customer service skills, and you are excited to interact with customers through video and audio tools in a professional, friendly, and confident manner. For internal use: tst How you will lead What You Will Do: In this role, you will help our customers complete their taxes using Intuit TurboTax products. By providing tax advice, full service return preparation, tax calculations, and managing product/software inquiries, you will be working toward advancing our goal of “Powering Prosperity Around the World.” You will utilize government websites, professional resources, and team expertise to seek out and deliver the right answer to the customer using everyday language. This is a virtual, customer-facing role, so you will use our state of the art video communication software to interact with customers, and you will document interactions to maintain accurate records. If you reside in the United States, and are ready to earn supplemental income by helping people with their taxes, APPLY NOW!

Jobs for Humanity is partnering with Intuit to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Intuit Job Description Overview Intuit is seeking Tax Experts for the upcoming tax season. If you have an active PTIN and unrestricted credential (CPA/EA/Practicing Attorney) we would love to connect with you! What You Get: Company Benefits: 401(k) savings plan with Intuit matching, paid sick leave, Intuit provided E&O insurance, employee stock purchase plan, employee assistance program, product discounts and free copy of TurboTax Live. As part of this position, you have the opportunity to work 100% remotely, collaborating with an exceptional team from the comfort of your home or office. What you'll bring Who You Are: As a Tax Expert, you have a minimum of 2 years of paid experience filing 30 or more federal and state individual 1040 tax returns, using commercial tax preparation software. You possess an active, unrestricted credential: EA, CPA, or Practicing Attorney with strong tax preparation experience and extensive knowledge of tax laws You are passionate about helping clients navigate the complexities of taxation, and you're committed to enhancing our brand by delighting our customers and empowering them to prepare their taxes. You possess excellent customer service skills, and you are excited to interact with customers through video and audio tools in a professional, friendly, and confident manner. For internal use: tst How you will lead What You Will Do: In this role, you will help our customers complete their taxes using Intuit TurboTax products. By providing tax advice, full service return preparation, tax calculations, and managing product/software inquiries, you will be working toward advancing our goal of “Powering Prosperity Around the World.” You will utilize government websites, professional resources, and team expertise to seek out and deliver the right answer to the customer using everyday language. This is a virtual, customer-facing role, so you will use our state of the art video communication software to interact with customers, and you will document interactions to maintain accurate records. If you reside in the United States, and are ready to earn supplemental income by helping people with their taxes, APPLY NOW!

Company DescriptionJobs for Humanity is partnering with Intuit to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Intuit Job DescriptionOverview Intuit is seeking Tax Experts for the upcoming tax season. If you have an active PTIN and unrestricted credential (CPA/EA/Practicing Attorney) we would love to connect with you! What You Get: Company Benefits: 401(k) savings plan with Intuit matching, paid sick leave, Intuit provided E&O insurance, employee stock purchase plan, employee assistance program, product discounts and free copy of TurboTax Live. As part of this position, you have the opportunity to work 100% remotely, collaborating with an exceptional team from the comfort of your home or office. What you'll bring Who You Are: As a Tax Expert, you have a minimum of 2 years of paid experience filing 30 or more federal and state individual 1040 tax returns, using commercial tax preparation software. You possess an active, unrestricted credential: EA, CPA, or Practicing Attorney with strong tax preparation experience and extensive knowledge of tax laws You are passionate about helping clients navigate the complexities of taxation, and you're committed to enhancing our brand by delighting our customers and empowering them to prepare their taxes. You possess excellent customer service skills, and you are excited to interact with customers through video and audio tools in a professional, friendly, and confident manner. For internal use: tst How you will lead What You Will Do: In this role, you will help our customers complete their taxes using Intuit TurboTax products. By providing tax advice, full service return preparation, tax calculations, and managing product/software inquiries, you will be working toward advancing our goal of “Powering Prosperity Around the World.” You will utilize government websites, professional resources, and team expertise to seek out and deliver the right answer to the customer using everyday language. This is a virtual, customer-facing role, so you will use our state of the art video communication software to interact with customers, and you will document interactions to maintain accurate records. If you reside in the United States, and are ready to earn supplemental income by helping people with their taxes, APPLY NOW!

Department: Executive Reports To: Associate General Counsel Travel Required: Up to 10% Work Type: Hybrid Why Join Community Coffee? At Community Coffee, every cup tells a story. As America's #1 family-owned and operated retail coffee brand, we blend cherished traditions with innovative thinking to create a dynamic, fast-paced environment that's as energizing as our coffee. Here, you'll thrive in a setting that challenges you to grow professionally while making a meaningful impact every day. Join our family and transform your passion for coffee into a rewarding career-where every day is an opportunity to craft exceptional experiences and build lasting connections. Position Overview The Sr. Executive Assistant provides high-level administrative and operational support to the Chairman of the Board (COB), and the Chief Financial Officer (CFO). This role is responsible for anticipating needs, managing complex schedules and communications, and ensuring seamless coordination. This position requires a high degree of discretion and the ability to provide responsive support outside of traditional business hours, including evenings and weekends, to meet the dynamic needs of the executives. The Sr. Executive Assistant serves as a trusted partner, maintaining a deep understanding of business priorities while enabling executives to focus on strategic initiatives. Key Responsibilities Executive Support Own and manage complex, frequently changing calendars for the COB, CFO, and other executives as assigned, ensuring strategic alignment of priorities. Coordinate, prepare, and edit executive communications, presentations, Board materials, and confidential documents. Conduct research and generate briefs of people, places and/or events, including bios, images, and recent media/news upon request. Schedule, organize, and execute meetings, leadership offsites, meals, and high-level internal and external engagements. Arrange detailed domestic and international travel, including flights, accommodations, transportation, itineraries, and meeting logistics. Serve as a liaison for internal and external stakeholders, ensuring timely and professional communication on behalf of the executives. Coordinate meeting logistics for the Board of Directors, including transportation, accommodations, meals, facilities, etc. Track and reconcile expense reports, invoices, and financial documentation with precision and timeliness. Lead or support executive initiatives and special projects requiring cross-functional collaboration. Provide continuity and back-up support across the executive administrative team to ensure business continuity during absences or peak periods. Personal Support - Chairman of the Board Provide continuous and flexible support to the Chairman, including availability outside of standard business hours, to address evolving business and personal needs. Manage the Chairman's personal calendar, travel, appointments, and family-related scheduling, anticipating conflicts and coordinating logistics seamlessly, including international travel planning and logistics. Handle confidential and sensitive personal information with the highest level of discretion and professionalism. Coordinate personal reservations, events, and engagements both internally and externally, as requested Monitor email and compose confidential communications on behalf of COB, ensuring accuracy in grammar and content. Position Requirements Bachelor's degree preferred; equivalent combination of education and experience accepted. 10+ years of experience supporting senior executives, preferably within a complex, fast-paced corporate environment. Proven success managing confidential information and sensitive relationships with integrity and sound judgment. Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously. Strong communication skills, both written and verbal, with the ability to represent executive leadership professionally. Prior experience supporting both professional and personal aspects of an executive's life. Experience coordinating across multiple business ventures or organizations. Demonstrated adaptability, emotional intelligence, and discretion in high-pressure environments. Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration tools. Ability and willingness to provide after-hours, weekend, and travel-based support as business needs dictate. Internal Only: Experience with Community Coffee, even if unrelated, may fulfill this requirement at the discretion of the hiring manager with approval from Human Resources Foundational Competencies Builds Trust Continuous Learner Customer Centric Effective Communication Integrity Results Oriented Additional Competencies Accountability Adaptability Interpersonal Agility Resourcefulness Courage Physical Demands/Work Environment The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to do the following: Frequently required to sit Occasionally required to stand; walk; use hands to finger, handle or feel objects, tools or controls and reach with hands and arms; and talk or hear Regularly required to lift and/or move up to 25 pounds Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus Our Values Champion People Inspire Creativity Wow Our Customers Serve Our Communities Win Together

Company DescriptionJobs for Humanity is partnering with Intuit to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Intuit Job DescriptionOverview Intuit is seeking Tax Experts for the upcoming tax season. If you have an active PTIN and unrestricted credential (CPA/EA/Practicing Attorney) we would love to connect with you! What You Get: Company Benefits: 401(k) savings plan with Intuit matching, paid sick leave, Intuit provided E&O insurance, employee stock purchase plan, employee assistance program, product discounts and free copy of TurboTax Live. As part of this position, you have the opportunity to work 100% remotely, collaborating with an exceptional team from the comfort of your home or office. What you'll bring Who You Are: As a Tax Expert, you have a minimum of 2 years of paid experience filing 30 or more federal and state individual 1040 tax returns, using commercial tax preparation software. You possess an active, unrestricted credential: EA, CPA, or Practicing Attorney with strong tax preparation experience and extensive knowledge of tax laws You are passionate about helping clients navigate the complexities of taxation, and you're committed to enhancing our brand by delighting our customers and empowering them to prepare their taxes. You possess excellent customer service skills, and you are excited to interact with customers through video and audio tools in a professional, friendly, and confident manner. For internal use: tst How you will lead What You Will Do: In this role, you will help our customers complete their taxes using Intuit TurboTax products. By providing tax advice, full service return preparation, tax calculations, and managing product/software inquiries, you will be working toward advancing our goal of “Powering Prosperity Around the World.” You will utilize government websites, professional resources, and team expertise to seek out and deliver the right answer to the customer using everyday language. This is a virtual, customer-facing role, so you will use our state of the art video communication software to interact with customers, and you will document interactions to maintain accurate records. If you reside in the United States, and are ready to earn supplemental income by helping people with their taxes, APPLY NOW!

Jobs for Humanity is partnering with Intuit to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from the following communities: Refugee, Neurodivergent, Single Parent, Blind or Low Vision, Deaf or Hard of Hearing, Black, Hispanic, Asian, Military Veterans, the Elderly, the LGBTQ, and Justice Impacted individuals. This position is open to candidates who reside in and have the legal right to work in the country where the job is located. Company Name: Intuit Job Description Overview Intuit is seeking Tax Experts for the upcoming tax season. If you have an active PTIN and unrestricted credential (CPA/EA/Practicing Attorney) we would love to connect with you! What You Get: Company Benefits: 401(k) savings plan with Intuit matching, paid sick leave, Intuit provided E&O insurance, employee stock purchase plan, employee assistance program, product discounts and free copy of TurboTax Live. As part of this position, you have the opportunity to work 100% remotely, collaborating with an exceptional team from the comfort of your home or office. What you'll bring Who You Are: As a Tax Expert, you have a minimum of 2 years of paid experience filing 30 or more federal and state individual 1040 tax returns, using commercial tax preparation software. You possess an active, unrestricted credential: EA, CPA, or Practicing Attorney with strong tax preparation experience and extensive knowledge of tax laws You are passionate about helping clients navigate the complexities of taxation, and you're committed to enhancing our brand by delighting our customers and empowering them to prepare their taxes. You possess excellent customer service skills, and you are excited to interact with customers through video and audio tools in a professional, friendly, and confident manner. For internal use: tst How you will lead What You Will Do: In this role, you will help our customers complete their taxes using Intuit TurboTax products. By providing tax advice, full service return preparation, tax calculations, and managing product/software inquiries, you will be working toward advancing our goal of “Powering Prosperity Around the World.” You will utilize government websites, professional resources, and team expertise to seek out and deliver the right answer to the customer using everyday language. This is a virtual, customer-facing role, so you will use our state of the art video communication software to interact with customers, and you will document interactions to maintain accurate records. If you reside in the United States, and are ready to earn supplemental income by helping people with their taxes, APPLY NOW!

About us Nourish is on a mission to improve people's health by making it easy to eat well. Nutrition-related chronic disease is the largest and most overlooked crisis in the world. Food can be medicine: working with a Registered Dietitian is one of the most effective interventions available, but Nourish is building an AI-native, patient-friendly healthcare system centered on nutrition that improves outcomes, lowers costs, and helps people live healthier, longer lives. We launched three years ago, are live in all 50 states, and already have thousands of dietitians and hundreds of thousands of patients on the platform. We are growing quickly, have partnered with national health insurance companies and provider groups, and have raised $115M from top-tier VCs including JP Morgan Growth Equity, Thrive Capital, Index Ventures, Y Combinator, Maverick Ventures, Box Group, Atomico, G Squared, and Pinegrove Venture Partners. Our angel investors include world-class healthcare founders from Oscar, Rightway Health, Headway, Spring Health, and Alto Pharmacy, as well as soccer star Alex Morgan and the founders from Olipop and Notion. Learn more about us here and read about our recent Series B here. About the role We are seeking a highly organized and proactive Executive Assistant to support our Co-founder/CEO. This role is critical to enabling our CEO to operate at maximum effectiveness by managing calendars, coordinating communications, handling logistics, and serving as a trusted partner on day-to-day priorities. This person will work closely with cross-functional leaders across the entire company. The ideal candidate thrives in a fast-paced, high-growth environment, has exceptional attention to detail, and brings a solutions-oriented mindset to every challenge. This is a full-time, NYC-based role (4 days/week in our Flatiron office, with some remote flexibility). Key responsibilities: * Manage the calendar for CEO, ensuring time is aligned with top priorities. * Provide personal support for the CEO, such as personal travel and appointment booking. * Coordinate internal and external meetings, including agenda setting, preparation of briefing materials, and follow-up tracking. * Plan and manage travel logistics, including itineraries, accommodations, and expense reporting. * Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-through. * Drive operational efficiency by implementing systems and processes for task management, information flow, and organizational alignment. * Handle sensitive and confidential information with the highest degree of professionalism and discretion. * Support preparation for board meetings, investor discussions, and high-stakes external engagements. * Anticipate needs and proactively identify opportunities to create leverage for the leadership team. We'd love to hear from you if: * You have 5+ years of experience as an Executive Assistant, ideally supporting C-suite leaders in fast-paced or high-growth companies. * You are a master of time management and calendar prioritization, with the ability to juggle competing demands seamlessly. * You have strong written and verbal communication skills, and can confidently represent executives in internal and external interactions. * You are highly detail-oriented and take pride in delivering polished, high-quality work. * You are tech-savvy and comfortable with productivity tools (Notion, Slack, Todoist, etc.). * You thrive in ambiguous, dynamic environments and bring a proactive, problem-solving mindset. * You are discreet and trustworthy with sensitive financial and strategic information. * You embody positivity, professionalism, and a team-first attitude. More Information Mission & Vision & Success Nourish Clinical Philosophy Values Why Nourish Exists Compensation & Benefits How We Work Please note that you must be legally authorized to work in the U.S. for this position.

Job Description Title: Special Assistant to the Chief Executive Officer (CEO) and Chief Growth Officer (CGO) Salary: $90,000 - $100,000 About The James Beard Foundation: The James Beard Foundation(“JBF”) is a vital cultural institution with deep roots honoring and advancing the culinary arts industry. JBF's mission is to celebrate, support, and elevate the people behind America's food culture and champion a standard of good food anchored in talent, equity, and sustainability. As a 501(c) (3) national non-profit organization, JBF brings its mission to life through the annual James Beard Awards, industry and community-focused initiatives and programs, advocacy, partnerships, and events across the country. The Special Assistant to the CEO and CGO is a strategic role that handles complex projects, research, managing communications, and acting as a key liaison to the board and other executives. This position requires strong organizational skills, discretion, and the ability to anticipate the CEO's and CGO's needs to free up their time. Reporting to the CEO and CGO, the Special Assistant will be responsible for high level administrative and general office operations support; calendar management, travel coordination, contact and database management, drafting correspondence, conducting research, and managing a broad range of special projects. This role has significant interaction with executive staff, trustees, Foundation staff, members of the Restaurant community and other key stakeholders. Responsibilities: Strategic and Administrative Support Provide executive leadership with extensive, continuous, and proactive calendar management, travel management, expense management, detailed meeting plan management, and all other executive support Act as representative of executive leadership regarding internal and external relations and correspondences and assist with screening communications Coordinate meetings, create presentations, draft correspondence, and compile monthly reports Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed Provide general office operations support. Communication Management Serve as the key point of contact and manage the flow of communication for the CEO and CGO Respond to a wide variety of requests for information, policies and procedures, and executive action Ensure that executive leadership is informed of priorities, deadlines, and challenges Draft correspondence as needed Board and Executive Liaison Schedule board and executive committee meetings. Prepare and distribute board packets and agendas Run presentations and technology on-site at board meetings Oversee all logistics and admin pertaining to Board meetings Ensure the central Board portal is up to date with all key documents Project Management Take ownership of and manage a variety of special projects, which may include event planning and companywide initiatives. Independently perform special projects that require a combined knowledge of administrative needs and technical operations Informational and Data Handling Maintain strict confidentiality in all aspects of team and company information Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval Analyze needs and problems and determine approach and priority Track internal and external contacts and maintain contact databases Requirements: 8 years minimum prior experience supporting C-Suite executives The ability to manage multiple tasks, schedules, and projects simultaneously is crucial Self-motivated with strong organizational skills, analytical talent, and attention to detail Accuracy and a meticulous approach to work are essential Exceptional written and verbal communications skills are essential for interacting with executives, board members, colleagues, supporters, patrons, etc. Ability to meet and perform under tight deadlines, think clearly under pressure, and exercise good judgment, take the initiative, prioritize tasks, and meet deadlines is critical High level of integrity and discretion, especially when handling confidential information. The ability to identify and resolve issues independently and adjust to changing priorities and situations is important, along with the ability to anticipate needs Strong proficiency in Microsoft Applications (Excel, Word, Outlook, PowerPoint, Teams, etc.) Experience with Salesforce or another relational database desired Benefits: JBF offers its employees a dynamic work environment with benefits including medical, dental, and vision coverage for employees and their dependents; life insurance; flexible spending account; commuter benefits; retirement savings; employee assistance program; tuition reimbursement/ professional development; and generous paid time off. We also offer fertility planning support and up to 18 weeks (about 4 months) of paid parental leave. Additional perks include staff events, tickets to events at Platform by JBF (Pier 57), and much more. The Foundation currently works on a hybrid schedule that requires employees to be in our NYC office 2 days per week. This position is not eligible for relocation.

Title: Special Assistant to the Chief Executive Officer (CEO) and Chief Growth Officer (CGO) Salary: $90,000 - $100,000 The James Beard Foundation(“JBF”) is a vital cultural institution with deep roots honoring and advancing the culinary arts industry. JBF's mission is to celebrate, support, and elevate the people behind America's food culture and champion a standard of good food anchored in talent, equity, and sustainability. As a 501(c) (3) national non-profit organization, JBF brings its mission to life through the annual James Beard Awards, industry and community-focused initiatives and programs, advocacy, partnerships, and events across the country. The Special Assistant to the CEO and CGO is a strategic role that handles complex projects, research, managing communications, and acting as a key liaison to the board and other executives. This position requires strong organizational skills, discretion, and the ability to anticipate the CEO's and CGO's needs to free up their time. Reporting to the CEO and CGO, the Special Assistant will be responsible for high level administrative and general office operations support; calendar management, travel coordination, contact and database management, drafting correspondence, conducting research, and managing a broad range of special projects. This role has significant interaction with executive staff, trustees, Foundation staff, members of the Restaurant community and other key stakeholders. Responsibilities: Strategic and Administrative Support Provide executive leadership with extensive, continuous, and proactive calendar management, travel management, expense management, detailed meeting plan management, and all other executive support Act as representative of executive leadership regarding internal and external relations and correspondences and assist with screening communications Coordinate meetings, create presentations, draft correspondence, and compile monthly reports Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed Provide general office operations support. Communication Management Serve as the key point of contact and manage the flow of communication for the CEO and CGO Respond to a wide variety of requests for information, policies and procedures, and executive action Ensure that executive leadership is informed of priorities, deadlines, and challenges Draft correspondence as needed Board and Executive Liaison Schedule board and executive committee meetings. Prepare and distribute board packets and agendas Run presentations and technology on-site at board meetings Oversee all logistics and admin pertaining to Board meetings Ensure the central Board portal is up to date with all key documents Project Management Take ownership of and manage a variety of special projects, which may include event planning and companywide initiatives. Independently perform special projects that require a combined knowledge of administrative needs and technical operations Informational and Data Handling Maintain strict confidentiality in all aspects of team and company information Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval Analyze needs and problems and determine approach and priority Track internal and external contacts and maintain contact databases Requirements: 8 years minimum prior experience supporting C-Suite executives The ability to manage multiple tasks, schedules, and projects simultaneously is crucial Self-motivated with strong organizational skills, analytical talent, and attention to detail Accuracy and a meticulous approach to work are essential Exceptional written and verbal communications skills are essential for interacting with executives, board members, colleagues, supporters, patrons, etc. Ability to meet and perform under tight deadlines, think clearly under pressure, and exercise good judgment, take the initiative, prioritize tasks, and meet deadlines is critical High level of integrity and discretion, especially when handling confidential information. The ability to identify and resolve issues independently and adjust to changing priorities and situations is important, along with the ability to anticipate needs Strong proficiency in Microsoft Applications (Excel, Word, Outlook, PowerPoint, Teams, etc.) Experience with Salesforce or another relational database desired Benefits: JBF offers its employees a dynamic work environment with benefits including medical, dental, and vision coverage for employees and their dependents; life insurance; flexible spending account; commuter benefits; retirement savings; employee assistance program; tuition reimbursement/ professional development; and generous paid time off. We also offer fertility planning support and up to 18 weeks (about 4 months) of paid parental leave. Additional perks include staff events, tickets to events at Platform by JBF (Pier 57), and much more. The Foundation currently works on a hybrid schedule that requires employees to be in our NYC office 2 days per week. This position is not eligible for relocation.

About us Nourish is on a mission to improve people's health by making it easy to eat well. Nutrition-related chronic disease is the largest and most overlooked crisis in the world. Food can be medicine: working with a Registered Dietitian is one of the most effective interventions available, but Nourish is building an AI-native, patient-friendly healthcare system centered on nutrition that improves outcomes, lowers costs, and helps people live healthier, longer lives. We launched three years ago, are live in all 50 states, and already have thousands of dietitians and hundreds of thousands of patients on the platform. We are growing quickly, have partnered with national health insurance companies and provider groups, and have raised $115M from top-tier VCs including JP Morgan Growth Equity, Thrive Capital, Index Ventures, Y Combinator, Maverick Ventures, Box Group, Atomico, G Squared, and Pinegrove Venture Partners. Our angel investors include world-class healthcare founders from Oscar, Rightway Health, Headway, Spring Health, and Alto Pharmacy, as well as soccer star Alex Morgan and the founders from Olipop and Notion. Learn more about us here and read about our recent Series B here. About the role We are seeking a highly organized and proactive Executive Assistant to support our Co-founder/CEO. This role is critical to enabling our CEO to operate at maximum effectiveness by managing calendars, coordinating communications, handling logistics, and serving as a trusted partner on day-to-day priorities. This person will work closely with cross-functional leaders across the entire company. The ideal candidate thrives in a fast-paced, high-growth environment, has exceptional attention to detail, and brings a solutions-oriented mindset to every challenge. This is a full-time, NYC-based role (4 days/week in our Flatiron office, with some remote flexibility). Key responsibilities: Manage the calendar for CEO, ensuring time is aligned with top priorities. Provide personal support for the CEO, such as personal travel and appointment booking. Coordinate internal and external meetings, including agenda setting, preparation of briefing materials, and follow-up tracking. Plan and manage travel logistics, including itineraries, accommodations, and expense reporting. Act as a liaison between executives and internal/external stakeholders, ensuring timely communication and follow-through. Drive operational efficiency by implementing systems and processes for task management, information flow, and organizational alignment. Handle sensitive and confidential information with the highest degree of professionalism and discretion. Support preparation for board meetings, investor discussions, and high-stakes external engagements. Anticipate needs and proactively identify opportunities to create leverage for the leadership team. We'd love to hear from you if: You have 5+ years of experience as an Executive Assistant, ideally supporting C-suite leaders in fast-paced or high-growth companies. You are a master of time management and calendar prioritization, with the ability to juggle competing demands seamlessly. You have strong written and verbal communication skills, and can confidently represent executives in internal and external interactions. You are highly detail-oriented and take pride in delivering polished, high-quality work. You are tech-savvy and comfortable with productivity tools (Notion, Slack, Todoist, etc.). You thrive in ambiguous, dynamic environments and bring a proactive, problem-solving mindset. You are discreet and trustworthy with sensitive financial and strategic information. You embody positivity, professionalism, and a team-first attitude. More Information Mission & Vision & Success Nourish Clinical Philosophy Values Why Nourish Exists Compensation & Benefits How We Work Please note that you must be legally authorized to work in the U.S. for this position.

Major Food Group is hiring an Executive Assistant to join our team. The ideal candidate must have experience, exceptional organizational skills, should thrive in a fast-paced environment and multi-task. Responsibilities: Provide high-level Assistant support to the Partners/Executives including travel arrangements, calendaring, expense reports, phones, and ad-hoc projects Keep the Partners organized with meeting materials and immediate priorities; this may include inbox -management Act as the Partner's gatekeeper: prioritize various parties appropriately and schedule accordingly Handle confidential materials Capable of managing people and high level projects Manage certain aspects of the Partner's personal calendar and commitments Requirements: Minimum of 5 year sof experience supporting C Level executives Knowledge of Google Suite and Social Media platforms Strong judgment, highly developed problem solving and project-management skills Personable, articulate, knowledgeable, and professional in presentation. Self-motivated, proactive and able to prioritize tasks-organized and meticulous Excellent time management skills Excellent verbal and written communication skills Discretion and utmost respect for confidentiality

At ZooTampa at Lowry Park, we are seeking a highly trusted executive partner to serve as Executive Assistant to the CEO and Director of Administration. This role sits at the center of leadership, governance, and strategy-supporting the CEO, Board of Trustees, and Executive Leadership Team through sound judgment, discretion, and the ability to anticipate what's needed before it's asked. This is a role for someone who thrives in complexity, values confidentiality, and brings calm, credible leadership to high-stakes environments. Position Summary Performs various administrative and leadership functions on behalf of CEO, including managing special projects in support of key Zoo priorities. Provides a credible and trustworthy leadership bridge to facilitate smooth communication between the CEO and all Zoo operating divisions and the Board of Trustees. The Executive Assistant/Director of Administration proactively anticipates critical needs and challenges and applies good solution-oriented judgment in a variety of situations, managing multiple priorities. The Executive Assistant/Director of Administration acts independently on assigned projects, from conception to completion or hand-off, seeking input as required, and handles a wide variety of activities and confidential matters with discretion. Who We Are ZooTampa at Lowry Park is one of the most popular zoos in the southeastern U.S., with over 1.2 million visitors annually. We have grown to what now encompasses 56 acres of naturalistic wildlife habitats in a lush, tropical garden setting with wide-ranging activities. The Zoo, accredited by Association of Zoos and Aquariums (AZA), offers popular educational programming, fun recreational amenities, up-close animal encounters and engaging seasonal events for which it has won awards as one of the country's most family-friendly zoos. Our mission is to rescue, rehabilitate and care for animals; create exceptional personalized experiences that connect people with wildlife and each other in fun, immersive ways. Our vision is that everyone we touch is motivated to join us in taking action to protect and preserve wildlife. Join us and become a part of creating unforgettable natural connections! Essential Functions (including but not limited to): Executive Assistant to the CEO * Serves as primary liaison with Board of Trustees * Coordinates BoT and EC meetings with internal and external partners, prepares materials, maintains minutes * Assists with scheduling and coordination of Board committee and LPZEF meetings * Coordinates Trustee orientation * Maintains accurate and up-to-date records for Trustees of the Society, Directors of the Endowment, local, state, and federal governmental officials, and other constituents * Complies with applicable rules and regulations set in bylaws * Maintains content on Board portal * Completes a variety of administrative tasks on behalf of the CEO * Offers confidential counsel to CEO * Composes and prepares correspondence that is sometimes confidential * Plans, coordinates and ensures the CEO's schedule is followed and respected; is both "gatekeeper" and "gateway" * Completes expense reports * Arranges travel plans, itineraries, and agendas; and compiles documents for travel-related meetings * Serves as a representative on behalf of the CEO with community leaders and other key stakeholders on matters related to the CEO's programmatic priorities * Builds relationships crucial to the success of the organization, and manages a variety of special projects for the CEO * Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion * Maintains discretion and confidentiality in relationships with all Trustees, Directors, and community leaders * Assists with development of leadership succession plans, identifying competencies, gaps, and training resources * Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO * Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated * Represents the office of CEO in community events, public appearances and networking settings * Schedules and attends leadership team meetings, takes minutes and distributes where appropriate, and initiates follow up on action items * Facilitates cross-divisional coordination of travel * Assists other departments as directed by the CEO * Manages ZooVIP program * Conducts all activities in alignment with AZA standards and guidelines, all relevant laws and regulations, safety standards, and standards that ensure animal welfare * Other duties as assigned Director of Administration * Oversees/activates PMT and Zoo operating units: Support, Program, Green, GET, Safety * Collaborates with CEO to identify and coordinate specialized trainings and professional development for high performing leaders * Plans, initiates and directs recurrent training based on evolving institutional priorities as identified by CEO * Coordinates legal affairs - Maintains updated legal specialist roster, link internal stakeholders with appropriate external legal specialists (outside of employment law), archives historical data on Zoo utilization of legal resources * Coordinates Zoo advisors - Works with ELT members involved and overall Zoo needs, manages advisor budget, contracting, and ongoing communications on Zoo happenings * Manages Administrative Assistant Executive Leadership Team Member The Executive Assistant/Director of Administration reports directly to the CEO and works as part of the organizations leadership team which collectively serves to fulfill the following priorities: * Integrity and quality of the brand * Safety and guest experience exceeding industry standards * Price value and overall customer satisfaction * Ongoing financial transparency, managed growth and sustainability * Vibrant institutional culture Qualifications, Experience and Requirements: * Bachelor's degree required or equivalent supplemental professional experience * Must have at least five years of senior administrative experience * Exceedingly strong organizational and time management skills with excellent attention to detail * Strong interpersonal skills and the ability to build relationships with internal and external stakeholders * Expert level written and verbal communication skills * Strong problem-solving and decision-making capability * Emotional maturity * Self-motivated, able to self-direct, and goal-oriented * Ability to read, analyze, and interpret complex documents * Ability to respond effectively to sensitive inquiries or complaints * High performance team member and a strong team player * Flexible and able to maintain a professional and positive attitude at all times * Willing and able to work varied and long shifts including holidays and weekends * Proficient with Microsoft Office (Outlook, Word, Excel, and Power Point), database software, conferencing programs, office equipment, and social media * Myers Briggs certification preferred Full time Benefits Our Perks at ZooTampa * Medical, Dental, & Vision insurance options * Life Insurance, STD, LTD, and Supplemental Insurance options * 403(b) Pension Plan * Generous PTO (Vacation and Wellness) time * Employee Assistance Program * Free admission to the Zoo, MOSI, and the Florida Aquarium * Free or discounted admission to many attractions in Florida * Free gym membership * And so much more! Equal Opportunity Employer & Drug-Free Workplace