Office Assistant jobs at MCLA

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Taylor (Mon-Weds 9:00) Lee Academy (Thurs-Fri 9:30) Special Education Support Clerk Reporting times: To be reviewed with SPED Coordinator Under the supervision of the Special Education Department, the clerk will support Central Offices in their adherence to the regulatory requirements associated with Special Education laws and regulations. Knowledge, Skills, Abilities and Duties: 1. Ability to use current technology to support the Special Education Team process by: * Organizing, maintaining, tracking, copying & transferring of student records when necessary. * Limited Data entry and retrieval of information from SEIMS system as requested by the Team Facilitator * Assist with obtaining parent/ guardian signatures. * Assist with scheduling of Team meetings and maintenance of ETF calendar * Assist ETF with adherence to regulatory requirements as requested by ETF and/or Supervisor 2. Good communication skills both verbal and written to support parents, outside agencies, BPS departments, Non-BPS personnel, etc. 3. Maintain office supplies 4. Maintain confidentiality of student records and information. 5 . Assist in facilitating the work of the ETF 6. Perform related duties of a similar nature as requested by the Special Education Compliance Department which are commensurate with job description. Qualifications: * High School diploma * Basic computer skills including word processing, e-mail and Intranet and Internet skills * Good communication and organization skills * Ability to support a number of schools on a weekly basis as directed by the Special * Education Compliance Department. Salary Grade 15C

Quincy Upper (Mon - Tues 8:00) Dearborn (Weds - Thurs) 9:00) BDEA (Fri 9:00) Special Education Support Clerk Reporting times: To be reviewed with SPED Coordinator Under the supervision of the Special Education Department, the clerk will support Central Offices in their adherence to the regulatory requirements associated with Special Education laws and regulations. Knowledge, Skills, Abilities and Duties: 1. Ability to use current technology to support the Special Education Team process by: * Organizing, maintaining, tracking, copying & transferring of student records when necessary. * Limited Data entry and retrieval of information from SEIMS system as requested by the Team Facilitator * Assist with obtaining parent/ guardian signatures. * Assist with scheduling of Team meetings and maintenance of ETF calendar * Assist ETF with adherence to regulatory requirements as requested by ETF and/or Supervisor 2. Good communication skills both verbal and written to support parents, outside agencies, BPS departments, Non-BPS personnel, etc. 3. Maintain office supplies 4. Maintain confidentiality of student records and information. 5 . Assist in facilitating the work of the ETF 6. Perform related duties of a similar nature as requested by the Special Education Compliance Department which are commensurate with job description. Qualifications: * High School diploma * Basic computer skills including word processing, e-mail and Intranet and Internet skills * Good communication and organization skills * Ability to support a number of schools on a weekly basis as directed by the Special * Education Compliance Department. Salary Grade 15C

Under the supervision of the Special Education Department, the clerk will support Central Offices in their adherence to the regulatory requirements associated with Special Education laws and regulations. 1. Ability to use current technology to support the Special Education Team process by: Organizing, maintaining, tracking, copying & transferring of student records when necessary. Limited Data entry and retrieval of information from SEIMS system as requested by the Team Facilitator Assist with obtaining parent/ guardian signatures. Assist with scheduling of Team meetings and maintenance of ETF calendar Assist ETF with adherence to regulatory requirements as requested by ETF and/or Supervisor 2. Good communication skills both verbal and written to support parents, outside agencies, BPS departments, Non-BPS personnel, etc. 3. Maintain office supplies 4. Maintain confidentiality of student records and information. 5 . Assist in facilitating the work of the ETF 6. Perform related duties of a similar nature as requested by the Special Education Compliance Department which are commensurate with job description. Qualifications: High School diploma Basic computer skills including word processing, e-mail and Intranet and Internet skills Good communication and organization skills Ability to support a number of schools on a weekly basis as directed by the Special Education Compliance Department. Salary Grade 15C

GENERAL STATEMENT OF RESPONSIBILITIES: The Wellness Office Assistant plays a vital role in supporting the Wellness Promotion and Services office with a primary focus on wellness and recreation services. This position combines excellent customer service with a commitment to fostering a welcoming, safe, and healthy environment for students, staff, and visitors. The Wellness Office Assistant supports on-campus recreation, wellness education programs, fitness center operations, and community-building initiatives that promote a healthy lifestyle throughout the college. This is a part-time position (up to 18 hours/week) with hours between 7:45 am - 6:15 pm Monday through Thursday during the Academic Year. EXAMPLES OF DUTIES: * Greet and check-in students, faculty, staff, and visitors to all Wellness spaces, ensuring a professional and welcoming environment. * Monitor wellness areas continuously, ensuring patron safety and proper equipment usage. * Enforce wellness and recreation policies and rules consistently and respectfully. * Conduct tours of the Wellness facilities and educate new prospects about available programs and services. * Prepare facilities for daily opening and closing, maintaining overall cleanliness and proper setup of equipment. * Report maintenance issues promptly and complete equipment repair reports as needed. * Respond to emergencies by following established protocols and complete injury or incident reports thoroughly. * Process intake forms, program paperwork, and participant registrations with attention to confidentiality and accuracy. * Assist with Wellness activities, programs, and special events, including set-up, site support, and tabling/outreach. * Perform clerical duties such as check-ins, answering phones, data entry, responding to departmental emails, and track inventory as needed. * Communicate schedule changes, urgent issues, or important updates with patrons and team members. * Ensure compliance with FERPA, privacy laws, department, and College protocols. * Provide basic troubleshooting for digital scheduling and check-in systems. * Collect and enter data for assessment and reporting (e.g., attendance, equipment usage, satisfaction surveys). * Attend all scheduled staff meetings, department trainings, and compliance briefings. * Participate in department projects and other related duties as assigned in support of Wellness Promotion and Services. Requirements: MINIMUM QUALIFICATIONS: * High School Diploma or GED. * One year of experience in a wellness promotion or fitness field, or similar setting preferred. * Effective communication and organizational skills, and attentiveness to detail. * Ability to work amicably and tactfully with students, staff, and the public. * Excellent time management skills and aptitude for proper task prioritization and a results-oriented work process. * Demonstrated clerical experience with good typing skills, and experience and familiarity with MS Office. * Strong document management skills, including ability to assemble items of information, work accurately with names, numbers, codes and symbols, and maintain accurate records/files in accordance with established procedures. * CPR/AED certification (may be offered through the department). * Unrestricted authorization to work in the United States. * Ability to work flexible hours, including evenings. ADDITIONAL PREFERRED QUALIFICATIONS: * Strong interpersonal and customer service skills with a friendly, approachable demeanor. * Commitment to promoting wellness, recreation, and a healthy lifestyle. * Good organizational, multitasking, and time management abilities. * Willingness to learn and adapt to a dynamic work environment. * Ability to work cooperatively in a team-oriented setting Equivalency Statement Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position. Additional Information: COMPENSATION: $20.00/hour for up to 18 hours/week during the Academic Year. Part-time, non-benefited, non-unit position. APPLICATION DEADLINE: Open until filled; applications reviewed upon receipt. Please visit our website at *************** for information on Cape Cod Community College. This appointment is subject to the FY2026 budget appropriations. Appointment subject to SORI (Sex Offender Registry Information), publicly accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks. The College cannot consider applicants who do not have the ability to work in the United States without assistance from the employer. Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Application Instructions: ALL APPLICATION MATERIALS MUST BE SUBMITTED ELECTRONICALLY IN ORDER TO BE CONSIDERED. Begin the online application process by going to the APPLY NOW link. During the process you will be given an opportunity to upload required documents: a cover letter addressing how you meet the minimum requirements of the position and resume (failure to submit requested documents may result in disqualification). Please note that finalist candidates will be asked to provide three current professional letters of reference and transcripts. See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your Cape Cod Community College Careers Account to check your completed application.

Status: Part-Time Hours: 8:30am to 3:00pm, Monday to Friday Exempt (Yes/No): No The Boston Campus Receptionist and Operations Assistant is responsible for providing day-to-day administrative support to the Boston campus for Cambridge College. This position is critical to the smooth operation of the Boston site and has constant interaction with potential and current students, faculty and staff; alumni and donors and external guests. ESSENTIAL JOB FUNCTIONS: The Boston Campus Receptionist and Operations Assistant must possess excellent communication and office skills; be pleasantly engaging; be able to multitask; be team-oriented; and strive to resolve challenges when they arise. As a front-line representative of the Boston site, the Receptionist and Operations Assistant must possess knowledge of the departmental functions and be supportive of and passionately believe in the University's mission. Receptionist * Operate and transfer calls on the Boston Campus main switchboard efficiently and professionally; take messages when needed. * Greet visitors in a friendly, welcoming, and professional manner. * Provide excellent customer service to students, faculty, and staff. * Respond to student inquiries and concerns empathetically, referring them to appropriate resources. * Manage and distribute incoming mail and deliveries. * Adhere to University policies and collaborate with departments across all locations. * Attend required training sessions. * Perform other duties as assigned. Facilities * Monitor and report facility issues promptly to appropriate University staff. * Manage daily facilities operations, including Hood Park-related issues and office moves. * Communicate and coordinate operational changes due to Hood Park property management activities. * Manage the student, faculty, and staff parking program, including issuing and tracking IDs. * Coordinate with Campus Security and 911 as needed for emergencies. * Work closely with Hood Park property management and University departments. * Support approved supply ordering through WB Mason. * Respond to emergency situations and participate in emergency planning and notifications. * May require occasional off-hours presence to address emergencies or urgent facilities needs. Projects * Provide logistical support for event scheduling, including managing security and cleaning vendors, and coordinating event setup and breakdown. * Support space rental programs and serve as the primary point of contact for service needs. * Provide administrative support for repair, construction, and campus improvement projects. * Assist with preparation and breakdown of Boston campus commencement ceremonies. * Other duties as assigned. Requirements: * Minimum requirement Associates Degree or higher. * Proficiency in Microsoft Office Suite. * Well established written and verbal communication skills. * Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators. * Ability to adhere to University policies and procedures. * Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. * All new employees must complete the FERPA, Anti-Harassment, and any other required online training within 15 days of employment. * General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals. Additional Information: Bay Path University is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Application Instructions: All qualified applicants for this position should attach a cover letter, resume / curriculum vitae, and any other relevant information pertaining to this position and your candidacy. Please apply online. Faxes and emails will not be accepted. Bay Path University is a smoke and tobacco-free community. All offers of employment are contingent on satisfactory background check. In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at ************** or call ************.

Department: Student Financial Services MassBay fosters educational excellence and academic success to prepare students for local and global citizenship, to promote their personal growth, to meet critical workforce demands of communities, and to contribute to the region's economic development. Massachusetts Bay Community College is served by a cadre of employees of varied backgrounds and experiences. We invite all individuals to consider joining our community. Located in Greater Boston, MassBay is a comprehensive, open-access community college, offering associate degrees and certificate programs on three campuses in Wellesley Hills, Framingham, and Ashland, Massachusetts. Position Summary: The ideal candidate will join a vibrant educational community, and have a desire and ability to serve a population of students with various needs and backgrounds. This is a part-time, student employment position with no benefits. The Financial Aid Office Assistant is responsible for the daily office duties of the suite and support the Administrative Assistant with clerical responsibilities. The candidate must be available to work Wednesday mornings. Key Responsibilities and Duties: * Answer and direct a high volume of incoming phone calls; greet walk-in visitors and triage calls and messages to counselors or departments as necessary; * Provide administrative support to staff; filing, mail sorting, alphabetizing documents, and creating electronic student files; * Meet and greet students and visitors; * Assist with open houses, orientations and financial aid workshops; * Provide virtual support on a wide range of financial aid topics; * Provide front desk coverage as needed; * Responsible for conference room reservations and management and event space; * Respond to voice messages and route to appropriate person; and; * Ad hoc projects; * Other duties assigned. This list is not to be considered all-inclusive. A supervisor may assign other duties as required to meet the needs and foster the mission of the College. All employees of MassBay are expected to work collegially and collaboratively within a community that values and celebrates the variety of student experience. Required Qualifications: * Consistent and reliable work habits; * Problem-solving skills; * Federal work - study eligible; * Knowledge using Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook; * A willingness to always learn new things; * Ability to proofread with accuracy; * No experience necessary. Preferred Qualifications: * Sensitivity and commitment to the goals of Affirmative Action; * Experience working in a community college or similar environment; * Demonstrates commitment to working with students in need; * High volume customer service experience. Additional Information: Salary Range: $19 per hour Classification: Student Employee Deadline: Open until filled. Hiring is contingent upon a successful CORI clearance. PLEASE NOTE: We require students who are eligible to file a Free Application for Federal Student Aid (FAFSA) to have one on file, before they are hired or continue employment. Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights..

Fisher College, a four-year higher education institution located in the heart of the Back Bay district in Boston, is currently seeking to hire a Financial Aid Office Assistant for GPS Operations to join our Financial Aid team. The Financial Aid Office Assistant for GPS Operations will perform a wide range of general office procedures to support enrollment and retention efforts for the Graduate and Professional Studies (GPS) Division of the College. Responsibilities include, but are not limited to, managing confidential files, answering phones, responding to email inquiries, coordinating mailings, and generating various reports. This position supports GPS students in navigating their financial journey through college by providing financial aid and billing counseling to current, newly admitted, and readmitted students. By proactively addressing financial barriers and fostering success throughout their academic programs, the role contributes to increased degree and certificate completion, while strengthening student progression and retention. This position reports to the Director of Financial Aid. ESSENTIAL JOB FUNCTIONS * Manage and maintain updates to the financial aid database for the Graduate and Professional Studies (GPS) Division. * Monitor and oversee the financial aid process for newly admitted and returning students within the GPS Division. * Collaborate directly with GPS Admissions, Academic Advisors, Registrar, and the Student Accounts teams to ensure seamless transitions between departments. * Assist students in analyzing their financial aid offer and developing a financial aid plan that aligns with their enrollment goals, while also providing clear guidance on financial policies and procedures to promote student success and retention. * Maintain regular communication with students to resolve students' outstanding balances, facilitate alternative financing options, reduce account receivables, and mitigate student withdrawals or accounts sent to collections. * Organize and maintain GPS student files to ensure compliance with Fisher College's annual A-133 audit requirements. * Assist Director of Financial Aid with developing and implementing various college initiatives for GPS students. * Other special projects and tasks assigned by the Director of Financial Aid.

Job Type: Full-time, grant funded Salary: Per AFSCME contract Salem is a small, diverse city with a proud maritime and immigrant history. Salem Public Schools is an urban public school district enrolling nearly 4,000 students in 11 schools. Our vision is to ensure that all students will be locally engaged, globally connected, and fully prepared to thrive in a diverse and changing world. We hold dear our core values of belonging, equity, and opportunity in everything we do. We seek individuals who are passionate about urban education and understand the urgency of improving student achievement for all students, regardless of ability, economic status, gender/gender identity, language, race/ethnicity, sexual orientation, or other backgrounds. We invite you to learn more about our strategic plan, core priorities and the SPS portrait of a graduate on our website at ********************** Grant Funder: CommCorp Career Technical Initiative Salem High School is the recipient of the Career Technical Initiative grant from Commonwealth Corporation on behalf of the Baker Administration to increase a skilled workforce in the trades through third shift programs. This initiative, announced by Governor Baker, seeks to address the persistent need for skilled labor in construction, trades, and manufacturing. Commonwealth Corporation administers these funds in hopes of eliminating the skills gap facing employers by providing an opportunity for youth and adults to retrain for skilled occupations, as well as transforming vocational high schools into Career Technical Institutes that run three shifts a day to bring more high school students and adults into the program. As part of a multi-year strategy, CTI plans to train 20,000 new skilled workers in key trades and technical jobs. Among the grants approved by the Workforce Skills Cabinet in 2021, 35 new career pathway programs and 22 expansions of career pathway programs at 10 vocational-technical schools will provide training and job placement for more than 800 adults. What You'll Do Salem High School is seeking an Administrative Clerk to support the startup and implementation of an adult night school program beginning this summer. In this role, you will work in a collaborative team environment to support the success of our adult learners in Salem Public School's new third-shift program as part of the Salem High School Career and Technical Education department. This role will work during the program training hours to support the CTI Administrative team and CTE Director, processing documentation and student communication, and other duties as assigned. Role Responsibilities: * Assist with administrative tasks related to the implementation of the adult night school program at Salem High School * Provide customer service to students and families in both English and Spanish (Portuguese preferred) * Help with data entry, scheduling, and coordination of events and programs * Manage and maintain files and documents * Assist with outreach and recruitment efforts * Attend meetings and take minutes as needed * Prepare invoices, requisitions, and purchase orders as needed * Manage a dedicated phone line for the program * Perform other duties as assigned by the CTE Director and CTI Program Manager What You'll Bring: We are looking for candidates who have diverse backgrounds and experiences, are inspired by our mission, and are highly motivated to change adult lives through education. You'll be right at home here if you are a reflective practitioner who values collaboration with colleagues and pushes yourself, your work, and the people around you to the next level. We expect our SPS employees to: * Hold a deep commitment to students and families and value diversity - The SPS community is vibrant and diverse in background, ethnicity, language, and perspective. You embrace and affirm the backgrounds of all members of the SPS community and view our diversity as a powerful resource that supports us each in learning and doing our best work. * Hold high expectations for yourself, students, and colleagues - You see potential in all, especially our SPS students, and maintain high expectations for achievement while providing the support necessary to meet that bar. You hold yourself to high expectations, modeling SPS values and seeking opportunities to improve continuously. * Build authentic, caring relationships with colleagues, students, and families - You build strong relationships across students, families, and colleagues that are collaborative in nature and contribute to the individual and collective success of SPS. You partner with families and colleagues to make decisions in the best interest of students and learning. * Embrace feedback - You are a reflective practitioner who learns from failure, using mistakes and challenges as opportunities for growth. You model persistence and a growth mindset and thrive in a culture of feedback. Job Requirements: * High school diploma or equivalent * Associate's degree or higher in a related field preferred * Proficient in verbal and written communication in English and Spanish (Portuguese preferred) * Strong organizational and time-management skills * Excellent written and verbal communication and interpersonal skills * Ability to work independently and as part of a team * Proficiency in the Google Suite: Docs, Sheets, Slides, Forms * Must be able to work flexible hours, including evenings and weekends as needed * Collaborate with the CTI Program Manager and CTE Director develop innovative solutions ensuring the long-term success and sustainability of this program. * Attend and coordinate materials for the night school program events designed for graduating students and their families. * Collaborate in the design, oversight, and implementation of events related to the third shift program. * Maintain CTE data in Aspen for MA DESE enrollment tracking purposes. * Assist the CTE Director with Salem High School Marketing and program materials (CTE Newsletter, Web site, Social Media platforms, Press Releases, SHS Experience/Program Brochures, etc.). * Assist the CTI Program Manager with third shift training marketing and program materials (Program Newsletter, Web site, Social Media platforms, Press Releases, Program Experience/Brochures, etc.). * Partner with families of students and include them in the students' learning & development, as well as encourage families to further the mission of the school. * Follow all DESE, SPS, SHS, and other regulations and school policies, and plan and implement appropriate revisions to program policies and procedures as needed to re?ect industry trends/standards. * Establish and maintain records of student activities in all programs within the scope of this position, including data on partner employers & resources, as well as data on student performance and hours of classroom instruction and on the job training. * Assist with the daily operations associated with the CTE and CTI o?ces, as needed. * Support the Career Development Coordinator in related duties as needed. * Perform all other essential duties as assigned by the CTI Program Manager or CTE Director. * Evidence of mastery of a wide variety of teacher competencies and the understanding of instructional techniques. * Current authorization to work in the United States Preferred qualifications * Advanced educational preparation. * Evidence of educational leadership. * Curriculum development experience and knowledge of technical competencies with curriculum frameworks. * Demonstrated experience supporting students with disabilities * Demonstrated experience supporting English language Learners Work Year: July 1, 2025-June 30, 2027 FTE/Hours: Full-time, day/evening hours: Monday through Thursday. Reports to: STI Workforce Development Director, CTE/STI Director, Director of Operations, SHS Principal Salary/Hourly: $30.02 Equal Opportunity Employer Salem Public School District is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

We are deeply committed to an inclusive curriculum and school community that reflects the diversity of our student population. We strive to have the highest quality educators and encourage applications from candidates representing a broad range of skills and diverse backgrounds. We seek candidates who are dedicated to inclusion and have a clear interest in being part of the richness of diversity that the New Bedford Public Schools community has to offer. Position: * Substitute Clerk-Typist Responsibilities: * Answering the phone, responding appropriately to requests for information and directing calls * Computer literacy essential with various programs - Aspen, MS Word and Excel * Processing of records, meeting Federal and State Laws * Additional related duties as assigned Qualifications: * Ability to relate to students, parents and staff * Effective communication skills - verbal and written * Ability to establish and maintain effective work relationships with colleagues and supervisors based upon respect and commitment * Self-motivated and flexible; must show demonstrated ability to set priorities and work with limited supervision * Capable of handling multiple tasks and paying attention to detail * A commitment to quality performance Terms of Employment: * Per Diem, Non-Union Per-Diem position * Temporary assignment: Hathaway Elementary School Immediately to the end of November. Once complete work will resume as per diem. * Rate: $16.89/hour The New Bedford Public Schools do not discriminate on account of age, race, color, sex, gender identity, gender expression, ancestry, religion, national origin, sexual orientation, military status, genetics, or disability that does not prohibit performance of essential job functions in employment for potential employees. New Bedford Public Schools encourages people with multilingual skills, particularly in Cape Verdean Creole, Portuguese and/or Spanish, to apply. Every available opportunity will be taken in order to ensure that each applicant is selected on the basis of qualifications, merit and ability.

We are deeply committed to an inclusive curriculum and school community that reflects the diversity of our student population. We strive to have the highest quality educators and encourage applications from candidates representing a broad range of skills and diverse backgrounds. We seek candidates who are dedicated to inclusion and have a clear interest in being part of the richness of diversity that the New Bedford Public Schools community has to offer. Responsibilities: * Answering the phone, responding appropriately to requests for information and directing calls * Computer literacy essential with various programs - Aspen, MS Word and Excel * Processing of records, meeting Federal and State Laws * Additional related duties as assigned Qualifications: * Ability to relate to students, parents and staff * Effective communication skills - verbal and written * Ability to establish and maintain effective work relationships with colleagues and supervisors based upon respect and commitment * Self-motivated and flexible; must show demonstrated ability to set priorities and work with limited supervision * Capable of handling multiple tasks and paying attention to detail - * A commitment to quality performance Terms of Employment: * Reports to: Principal or Designee * Rate: $16.89/hour * Dates of assignment: January 13, 2026 - April 8, 2026 The New Bedford Public Schools do not discriminate on account of age, race, color, sex, gender identity, gender expression, ancestry, religion, national origin, sexual orientation, military status, genetics, or disability that does not prohibit performance of essential job functions in employment for potential employees. New Bedford Public Schools encourages people with multilingual skills, particularly in Cape Verdean Creole, Portuguese and/or Spanish, to apply. Every available opportunity will be taken in order to ensure that each applicant is selected on the basis of qualifications, merit and ability.

Roxbury Community College is an urban, public, 2-year College serving a diverse community including peoples of color, recent immigrants and nontraditional populations. The College mission is to help students achieve educational goals through delivering high-quality transfer and career programs. RCC (Roxbury Community College) strives to honor traditional commitments, and to be responsive to new challenges and insights through workforce training, ESOL and community education. The student population at the college is diverse in ethnicity, gender, language, age, and background. Roxbury Community College is an AA/EO employer and strongly encourages applications from candidates who would enhance the diversity of its staff. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act requires all institutes of higher education to disclose campus policy statements and crime statistics. Our annual report is available at *********************** Job Description: Position Title: Work Study Unit: NonUnit Reports To: Various mangers in the areas SUCCESS, Business Office, Advising, Athletics, IT, STEM Date: September 2024 The College Work-Study Program provides jobs for students with financial need. This program is a subsidized student employment program designed to assist students in financing their post-secondary education. Employment opportunities exist on campus and vary depending upon the hiring department. These departments are, SUCCESS, Business Office, Advising, IT and STEM. To be eligible for Work-Study, students must document financial need every year by completing the Free Application for Federal Student Aid (FAFSA). Work-study is a need-based award and cannot be awarded to a student if the award combined with other resources would exceed the student's need. Students are awarded funds based on their financial need but are only paid for hours worked. Any unearned funds at the end of the program term are forfeited. Students applying for work-study positions are not guaranteed a position. Work-study positions are based upon department needs and the availability of funds. Work-study earnings are not paid in advance so they cannot be used to pay the direct costs (tuition, books, etc.) of the semester in which they are awarded. Requirements: Duties and Responsibilities: * Handles routine office inquiries from employees, students and parents * Assists in the day-to-day maintenance and responsibilities of the assigned department * Responsible for clerical functions including answering phones, filing, scheduling, organizing etc. * Responsible for any additional duties as assigned * Ability to organize and multitask functions to ensure compliance with due dates and deadlines * Outstanding customer services skills * Excellent interpersonal relationship and communication skills * Ability to transfer knowledge to colleagues and management * Problem analysis and resolution skills * Ability to learn and use multiple software programs Qualifications: * Must complete the Free Application for Federal Student Aid (FAFSA) * Must be currently enrolled in at least 6 credit hours to qualify for the Federal work-study program * Must demonstrate financial need and indicate your interest in the work study program Additional Information: Compensation: $15 /hr Location: Roxbury Campus Unit Status: Non-Unit Hours: Up to 20.0 hours per week. The hours of the position may vary but may not exceed 20.0 hours a week. Expected Start Date: September 2024 Application Instructions: All applicants must apply online by submitting: * Resume Successful applicants will be required to complete a Criminal Offender Record Information (CORI/SORI) request. After completing all the steps above, please go back into the newly created account and double check that your resume and cover letter uploaded as you intended. Roxbury Community College understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance with the job application process, please contact Pat Noel, ADA Coordinator, at ************ or *******************. ADA Compliance: The Massachusetts Board of Higher Education - Roxbury Community College is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, The Massachusetts Board of Higher Education - Roxbury Community College will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Roxbury Community College only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you do not have access to a computer, please contact Human Resources at ********************. Frequently Asked Questions (FAQs) Powered by

Public Relations Administrative Support Assistant Mystic Valley Regional Charter School | Malden, MA About the Role The Public Relations Administrative Support Assistant plays a vital role in supporting the admissions and enrollment process for K-8 families at Mystic Valley Regional Charter School. Serving as a primary point of contact for newly admitted students, the Assistant ensures a smooth transition from lottery through the first day of school, while maintaining the accuracy, security, and compliance of student records. This role combines family-facing communication with behind-the-scenes data management and requires a professional, detail-oriented individual who can build strong relationships with families while upholding compliance and operational excellence. Working closely with the Public Relations Manager and school leadership, the Assistant manages the enrollment pipeline, backfills open seats, coordinates screenings, oversees annual re-registration, and supports compliance and reporting requirements. Key Responsibilities Enrollment & Family Engagement Serve as a welcoming, professional point of contact for families throughout the admissions process. Collaborate across departments to align recruitment, enrollment, and retention goals. Support lottery setup, execution, and post-lottery communications. Coordinate family information sessions, orientations, and screenings. Assist families with creating and accessing PowerSchool Parent Login accounts. Admissions, Lottery & Waitlist Management Manage all aspects of student registration, documentation collection, and residency verification. Verify enrollment packets, eligibility, screenings, and documentation completeness. Maintain and act on the waitlist to ensure timely, compliant backfilling of open seats. Process offers, enrollment forms, declines, and withdrawals. Prepare and distribute family communications, including offer letters and deadlines. Student Records & Data Management Enter and maintain student information for new, current, and former students in PowerSchool. Coordinate with families to collect and track missing documentation. Fulfill approved student records requests Support teachers, parents, and students with registration and withdrawal needs. Compliance & Operations Assist with audits, accountability measures, and operational reporting. Support administrative projects and initiatives related to recruitment and enrollment. Perform related tasks as assigned by school leadership, consistent with policies and practices. Qualifications Bachelor's degree. 1-3 years of administrative experience. Strong written and verbal communication skills. Proficiency with Microsoft Office Suite and Outlook. High standards for accuracy, confidentiality, and organizational diligence. Professional appearance and demeanor. Key Skills & Attributes Detail-oriented and proactive problem solver. Strong ability to set priorities and exercise sound judgment. Flexible and collaborative teammate, with the ability to work independently. Adaptable to shifting priorities and deadlines. Compensation & Benefits Competitive salary, commensurate with experience. Comprehensive benefits package, including health, retirement, and paid time off. About Mystic Valley Regional Charter School Founded in 1998, Mystic Valley Regional Charter School (MVRCS) is a public K-12 charter school located in Malden, Massachusetts, serving more than 1,750 students across three campuses. The school draws students primarily from Everett, Malden, Medford, Melrose, Stoneham, and Wakefield. MVRCS students wear uniforms, attend school for 200 days each year, and benefit from an extended school day (8:00 AM - 3:30 PM), providing more instructional time than traditional public schools. As a result, Mystic Valley consistently ranks among the top public schools in Massachusetts and nationally, with graduates excelling in post-secondary education and beyond.

Hours: 7:00 am - 2:30 pm * Proficiency with software applications, i.e. Google Suite, Aspen X2, Frontline Education, and MS Office applications preferred * Provide support for the Principal, Assistant Principals, Director of Secondary Special Education, and the Director of School Counseling for day-to-day responsibilities * Support with updating the Program of Studies * Manage communication and organization of local scholarships * Manage student registration, notification, and letters * Attention to detail and accurate record keeping to support school operations * Answer phone calls made to the building's main line * Check student and visitors in and out at the MHS Welcome Window * Organize and arrange substitute coverage * Communicate effectively with building administration, faculty, staff, students, and families * Excellent communication and interpersonal skills with customer service attitude * Superior organizational and time management skills * Ability to multi-task and maintain strict confidentiality * Other clerical duties as assigned Salary and Benefits are consistent with the Collective Bargaining Agreement between the School Department of the Town of Mansfield & Mansfield Association of Secretaries and Clerks. The Salary Schedule can be found on our website. Salary placement is based on education and experience.

Who We Are Salem Academy Charter School (SACS) is a nationally ranked urban charter school north of Boston, MA offering a rigorous college preparatory program to nearly 500 students in grades 6-12. Since 2004, SACS has been committed to serving the diverse population of Salem. Through a unique integration of rigorous college preparatory classes with service to the community, Salem Academy graduates informed, articulate and proactive individuals of strong character. What We Believe Salem Academy is committed to building a diverse and inclusive community. We seek to support a faculty and staff that reflects the rich diversity of our student body, creating a culture and environment where diverse perspectives, ideas, and identities are valued and integrated into our way of working and educating students. Salem Academy values a school culture that celebrates learning, and we believe that the adult culture in the school is the foundation of the school's success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness particularly as it relates to age-appropriate adolescent development. What You'll do Salem Academy Charter School seeks an excellent Front Desk Administrative Assistant We are looking for a candidate who is committed to supporting a school culture of excellence and joyful learning. This employee is a member of our school-wide Operations team. The ideal candidate has experience working in an office setting and navigating multiple software systems.The Front Desk Administrative Assistant will be responsible for the following in addition to other duties as assigned by their manager: Front Desk Coordination: Oversee and manage general front desk operations, including phone and visitor interactions Monitor and maintain building access and security protocols at the main entrance Coordinate and support visitor and student check-in/out processes Facilitate student transitions during arrival, dismissal, and throughout the day Provide supervision and guidance for student movement across campus as needed Administer student attendance tracking and reporting in alignment with school procedures Maintain accurate records of attendance communications received via multiple channels Support faculty and staff with attendance documentation and data entry Communicate attendance-related information to families and relevant school personnel Interdepartmental Collaboration: Provide general administrative and operational support to school leadership and staff across a variety of functions Assist with coordination and execution of internal and external communications and events Support academic and building operations, including preparation of materials and logistical planning Contribute to schoolwide recognition initiatives and student celebrations Participate in and assist with special projects as needed, including data entry, document preparation, and organizational tasks Serve as a liaison for transportation-related matters, ensuring effective communication with families and district services Offer translation and language support across school settings to support multilingual communication Support the creation and maintenance of schoolwide displays and informational bulletin boards Campus Operations: Coordinate distribution and organization of incoming and outgoing mail and deliveries Manage school supply inventory, including fulfillment of staff requests and restocking as needed Support administrative processing of student documentation and school-issued authorizations Assist with the management and distribution of student passes and permissions Maintain and update school signage and informational displays as needed throughout the year Who You Are: You are values-aligned. You are passionate about Salem Academy Charter School's mission and vision. You recognize the assets and community cultural wealth of all students, families, and staff. You have experience fostering effective inclusion practices and a safe, positive, and respectful class and school culture. Qualifications: High school diploma with 2-3 years office experience and office software experience Strong interpersonal and communication skills. Ability to work independently and handle multiple tasks. Excellent organizational skills and attention to detail. Data Entry skills, facility with database work and technology savvy. Computer expertise in Microsoft Word and Excel. Bilingual capabilities in Spanish and English. Working Conditions and Physical Effort This position includes a half hour lunch break on 8-hour work days The policies and procedures in the school's Personnel Policy handbook apply. Work is normally performed in a typical interior/office workplace environment. No or very limited physical effort required. No or very limited exposure to physical risk. Salem Academy Charter School values a school culture that celebrates learning. We believe that the adult culture is the foundation of the school's success. The culture is based on mutual respect, integrity, professionalism, a commitment to excellence, a collaborative spirit, and a sense of human kindness, particularly as it relates to age-appropriate adolescent development.

Support Staff/Administrative Assistant Additional Information: Show/Hide Bedford Public Schools Building Administrative Assistant- Elementary-Temporary Role December 2025 - June 2026 Qualifications: * High School diploma * Experience in office setting preferred with willingness to learn advanced office based technologies * Successful completion of required background checks including, C.O.R.I., S.O.R.I, and SAFIS fingerprinting Reports to: School Principal Job Goal: To support the school office personnel and staff and to aid parents and children as needed. Work Year: School Year Work Day: 7 hours per day in accordance with the BEA Administrative Assistant Contract. Salary/Benefits: In accordance with the BEA Administrative Assistant contract; $30.56 - $40.53 per hour Performance Responsibilities 1. Perform general clerical/ administrative assistant tasks independently and at the request of administrators, including preparation of correspondence, reports, and requisitions; scheduling meetings; answering phones; processing mail; greeting visitors; and data entry. 2. Aid visitors and parents that need assistance 3. Prepare student lists by school/class and keep updated 4. Track and distribute school enrollment on a monthly basis 5. Maintain students attendance database, keeping data current and within DOE guidelines 6. Track student dismissal changes for on-site after school activities (including coordinating with the Recreation Dept.) and daily requests from parents. 7. Maintain copiers, call for service repairs when needed 8. Ensure front doors to buildings are locked during school hours and monitor front entrance. Screen and admit visitors as appropriate. 9. Assist Principal's Administrative Assistant as needed to maintain office efficiency 10. Assist with school registrar responsibilities 11. Monitor supplies for building and create orders in financial system 12. Manage school weekly newsletter 13. Collect and verify CORI forms 14. Assist with process for managing absent teachers, including coverage changes 15. Exercise discretion and maintain strict confidentiality when handling sensitive information 16. Schedule meetings as requested 17. Assist with translations as requested by administration and staff 18. Perform other job related duties as assigned Essential Functions of the Job: Must possess the ability to: * Aid in keeping school office organized and productive * Ability to work in a multi-task environment * Maintain integrity of all database information * Maintain confidentiality at all times * Possess appropriate organizational skills * Be courteous and personable * Maintain awareness of emergency procedures * Demonstrate appropriate telephone etiquette Specialty Areas: * Willingness to work in a fast paced environment * Ability to keyboard * Experience using current spreadsheet and word processing software * Experience using database software and student management software Physical and Environmental Demands: The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. * Normal office environment, not subject to extremes in temperature, noise, odors, etc. * Regular interruptions to assist staff members * Extended periods of time at terminal, on telephone or operating other office machines, required eye-hand coordination and finger dexterity * Some travel by personal automobile Bedford Public Schools are committed to hiring, mentoring, and retaining a diverse staff. We are relentless in our efforts to bolster equity, in both academic and work spaces, by fostering a culture of belonging and ensuring our diverse employees and students have equitable access to the resources and opportunities needed to thrive - personally, professionally, and academically. Approved 5.27.25

The Campus Center, housed within Hammond Hall, has been student-run since 1977 and has grown significantly over the past four decades. Many changes have been made as the needs of our students change and grow. This building, however, still serves its original purpose and offers itself as a place where students can spend time socializing and expanding themselves outside the classroom. Hammond Hall houses everything from offices and services for students to the Gallucci-Cirio Library and the North Street Bistro. Commuter Affairs is an area of the Campus Center. Staff report to the Manager of Commuter Affairs and the Manager of the Campus Center. Duties include, but are not limited to, assisting with programming, customer service, and maintaining the Commuter Lounge and Commuter Lockers. Requirements: Staff will provide friendly customer service to patrons, including maintaining a professional appearance. Staff will assist patrons of the Commuter Lounge to use appliances and services in the space, and encourage social behaviors. Staff will provide support to maintain accurate records of inventory of items. Staff will also complete tasks to maintain Commuter Lounge stock and tidiness, including moving and unpacking boxes, cleaning appliances and surfaces, and organizing items. Each staff member will attend bi-weekly/monthly 1:1 meetings with supervisors, and monthly in-service staff training sessions. Staff will be expected to support Commuter Affairs initiatives by offering programming ideas to supervisors, promoting services and upcoming events to patrons, and attending events when possible. Staff will complete other duties as assigned. Effective verbal and written communication skills are needed. Staff will also be expected to lift and move objects up to 25 lbs. Additional Information: This is a part-time, non-benefited, student only position. Schedule varies not to exceed 20 hour per week with an hourly rate of $15.00. Fitchburg State University is an equal opportunity employer. Application Instructions: Interested candidates should submit a cover letter, resume if you have one. Please click CONTACT US if you need assistance applying through this website. Please click here to login to check/edit your profile or to upload additional documents.

The Office of Military & Veteran Services, located in Thompson Hall, is looking for a motivated student to join our team through the Federal Work-Study program. This role is focused on helping build community by creating events and opportunities that connect military-connected students (veterans, Guard/Reserve, dependents) with non-military students across campus. You'll play a key role in planning events, promoting programs, and fostering collaboration that makes Fitchburg State more inclusive and engaging for all students to include: * Assisting with planning and running campus events that bring students together (examples include Veterans Day and Memorial Day ceremonies, service projects, guest speakers, social mixers, wellness activities, and gaming or gardening events). * Helping design and share flyers, emails, and social media posts to spread the word about events. * Providing support during events (setup, check-in, greeting attendees, breakdown. * Working in the Veteran Lounge to welcome students, answer questions, and connect them to resources. * Building relationships with both military-connected students and the broader student body. * Keeping the lounge and event spaces organized and welcoming. Requirements: * Must have Federal Work-Study eligibility. * Strong communication and people skills. * Creativity and interest in event planning or marketing. * Reliable, professional, and able to work both independently and as part of a team. * An interest in supporting veterans and building community on campus (personal military connection not required). Additional Information: This is a part-time, non-benefited, student only position. Shifts vary to include occasional nights and weekends. Students will be expected to work a minimum of 8 hours per week but no more than 20 hours per week at an hourly rate of $15.00. All applicants are requested to apply online utilizing the Fitchburg State jobsite. Fitchburg State University is an equal opportunity/Affirmative Action Employer. Members of traditionally underrepresented groups are strongly encouraged to apply. Application Instructions: Interested candidates should submit a cover letter, resume and be prepared to enter name/contact information for three professional references. Please click CONTACT US if you need assistance applying through this website. Please click here to login to check/edit your profile or to upload additional documents.

The Education Department is seeking federal aid recipient for student employment. This position will be funded by federal work study dollars; only students that receive financial aid awards can be considered for this specific role. Requirements: * Must be able to work well both in a team setting and independently * Schedule availability must be flexible * Ability to multi task while providing excellent customer service to internal and external constituents * Excellent verbal and written communication skills * Full time student at Fitchburg State University * Able to take and follow directions * Typing/keyboard skills * Ability to demonstrate a positive and professional attitude when dealing with students, faculty, staff and outside agencies Additional Information: Shift Information: Various dependent on class schedule. Position is open until filled. Fitchburg State University strongly recommends that all employees are vaccinated against COVID-19 before they begin employment. Application Instructions: Interested applicants should provide a cover letter and resume. Please click CONTACT US if you need assistance applying through this website. Please click here to login to check/edit your profile or to upload additional documents.