Program And Administrative Assistant jobs at Massachusetts Institute of Technology - 163 jobs

GENERAL STATEMENT OF RESPONSIBILITIES: The Administrative Assistant II provides comprehensive administrative support to the Director of Nursing Education and the Nursing Program. This position plays a key role in the daily operations of the Nursing Program Office and requires strong organizational skills, attention to detail, independent judgment, and excellent communication abilities. The ability to interpret and respond effectively to varied inquiries from students, faculty, staff, and the public is essential. This position requires an on-campus, in-person work schedule. EXAMPLES OF DUTIES: * Provide administrative support to the Director of Nursing Education, including preparing correspondence, managing calendars, and scheduling appointments, meetings, and events. Attend meetings as requested and prepare accurate meeting notes and minutes. * Be available to field questions from Nursing faculty as needed. * Manage general day-to-day office administration and ensure smooth functioning of office operations. * Collaborate with the Director to develop working plans and timelines to support departmental projects. * Maintain confidentiality of student information and records in compliance with FERPA and College policies. * Assist in the preparation, formatting, and distribution of the Nursing Program Student Handbook. * Support preparation and submission of reports and surveys for the program licensor and accreditor MA BORN, ACEN, professional affiliation NLN, and other regulatory bodies as required. * Schedule, organize, and attend Nursing Program and Advisory Board meetings; record, transcribe, and distribute meeting minutes. * Collaborate with College staff and faculty to obtain and exchange information related to college programs and activities. * Collect, track, and maintain Nursing Program statistical data and prepare reports for the Director as needed. * Collect, organize, and maintain NCLEX results and assist with reporting requirements. * Maintain and organize departmental physical and digital files, records, and correspondence following College retention and confidentiality guidelines. * Create, distribute, and manage surveys (via Survey Monkey) related to Institutional Research and accreditation for the Nursing Department. * Coordinate with College personnel to update Nursing Program web pages and assist in communicating accurate program information to the public. * Prepare and process travel documentation, purchase requisitions, reimbursement forms, supply orders, and budget maintenance. * Utilize College technology and software systems (e.g., Jenzabar, Adobe, Microsoft Office Suite, 25Live) for data entry, reporting, scheduling, and document preparation. * Assist with planning and execution of departmental special projects and events. * Perform other related duties as assigned. Requirements: MINIMUM QUALIFICATIONS: * Three years of full-time or equivalent part-time experience in office management, office administration, business administration or business management, or any equivalent combination of the required experience and the following substitutions: * An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for a maximum of two years of the required experience.* * An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * *Education toward such a degree will be prorated based on the proportion of the requirements completed. NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience. * Strong interpersonal and communication skills to work effectively with a diverse population of students, administrators, faculty and the public. * Ability to exercise discretion in handling confidential information. * Knowledge of FERPA regulations and College policies and procedures or the ability to read and interpret such. * High level of organizational and communication skills, flexibility, and the ability to work under pressure to meet deadlines with attention to detail and accuracy and handle multiple tasks simultaneously. * Knowledge of Windows-based software and PC functions. * Advanced experience with Microsoft Word, Excel, and PowerPoint, or equivalents. * Advanced experience with desktop publishing products such as Adobe Acrobat Pro DC. * Experience with videoconferencing platforms such as Zoom, Microsoft Teams, or a similar system. * Experience accessing data and running queries using the Student Information System. * Experience with Jenzabar or similar student enterprise system. * Unrestricted authorization to work in the United States. ADDITIONAL PREFERRED QUALIFICATIONS: * Bachelor's degree. * Experience in a fast-paced, health care or health sciences office environment. * Experience working in a community college setting. * Preference will be given to candidates who have experience, an appreciation for, and a commitment to, working in a global, multicultural academic setting. Equivalency Statement Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training, and experience required for the responsibilities of this position. Additional Information: COMPENSATION: Starting annual salary of $61,321.52 for 37.5 hours/week (Grade 17, Step I). Full time, AFSCME Unit Position. Candidates may qualify for placement above entry-level salary if currently employed in the State system. A copy of the full State Classification Specification for Administrative Assistant II is available in the Office of Human Resources, or at Massachusetts Department of Higher Education. Includes participation in a comprehensive employee benefits program including membership in the Massachusetts State Employees' Retirement System. APPLICATION DEADLINE: January 25, 2026 Please visit our website at *************** for information on Cape Cod Community College. This appointment is subject to the FY2026 budget appropriations. Appointment subject to SORI (Sex Offender Registry Information), publicly accessible Massachusetts CORI (Criminal Offender Record Information) and national background checks. The College cannot consider applicants who do not have the ability to work in the United States without assistance from the employer. Cape Cod Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statues and College policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action/Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Application Instructions: ALL APPLICATION MATERIALS MUST BE SUBMITTED ELECTRONICALLY IN ORDER TO BE CONSIDERED. Begin the online application process by going to the APPLY NOW link. During the process you will be given an opportunity to upload required documents: a cover letter addressing how you meet the minimum requirements of the position and resume (failure to submit requested documents may result in disqualification). Please note that finalist candidates will be asked to provide three current professional letters of reference and transcripts. See the FAQ for using our online system. Please contact us if you need assistance applying through this website. Returning Applicants - Login to your Cape Cod Community College Careers Account to check your completed application.

This position is responsible for the face-to-face, phone, and email reception services of graduate admissions. Position is responsible for the calendar management of the senior assistant director and recruitment and admissions coordinators. Assists in the coordination of on campus and virtual visits. Actual salaries will vary depending on multiple factors, including but not limited to degrees attained, experience, and other considerations permitted by law. Comprehensive compensation details, including any additional benefits, will be communicated upon finalization of the employment offer. Responsibilities * Provide reception services including phone, email, and in-person. * Answer telephones/emails, take and relay messages and respond to routine questions from students, staff, and prospective students/families. * Direct questions to the correct person or resource. * Serve as the initial receptionist for in-person visitors to Graduate Admissions. * Provide high quality in person, over the phone, and email engagement with faculty/staff, prospective students/families, and College visitors. * Primary contact for the Office of Graduate Admissions email address. * Assist in overseeing the daily tasks of the graduate assistant and enforces departmental customer service standards. * Perform daily office operations including but not limited to: processing of application materials in Slate, use of Google Drive for credential management. Maintains and updates files, records, and/or other documents. * Calendar management for the senior assistant director and two admissions and recruitment coordinators including on-campus and virtual meetings, recruitment/conference travel, professional development arrangements/reservations including flights/transportation, hotels, and related duties. * Virtual and in-person visit coordination support including Zoom and Slate set-up and processing, communicating with prospective students/families, and faculty as needed. * Assist in the planning and scheduling of all on-campus and virtual visit opportunities, information sessions, and workshops as overseen by the senior assistant director. Responsible for invitation and confirmation processes. Qualifications High school diploma or GED required with 1-3 years of directly related experience. Knowledge, Skills & Abilities * Strong customer service skills * Work collaboratively with internal and external constituents at all levels. * Work in a high paced busy environment during busy times. * Maintain confidential and sensitive information. * Organizational skills necessary. * Demonstrate a high degree of tact, integrity, and confidentiality. * Strong verbal and written communication skills. Ability to communicate verbally through written word to all levels of constituents. * Provide exceptional organizational and office management skills, with attention to detail to ensure a high degree of accuracy. * Willingness to work with minimal direction and to anticipate and meet organizational needs. * Persistence in seeking solutions to problems both within and beyond areas of direct responsibility.

Job Description Institution: Hampshire College Department: Academic Affairs Job Title: Administrative Assistant Position Type: Full Time Schedule: 35 Hours a week Pay Range/ Status: $28.00 - 30.00 / Non-Exempt Location: Hampshire College Campus in Amherst, MA Reports to: Associate VP of Academic Affairs Anticipated Start Date: January 2026 Hampshire College, an independent, innovative liberal arts institution and member of the Five College consortium, is located on a beautiful rural campus in Amherst, Massachusetts. We provide residential undergraduate education to approximately 800 students. Each department at Hampshire College contributes to the collaborative culture of the organization and plays an important role in the success of the College. The dean of faculty office provides support to all faculty, students and academic affairs staff. As part of the dean of faculty team, you will be instrumental in the department achieving its mission and goals! DESCRIPTION OF RESPONSIBILITIES: Reporting to the Associate Vice President (AVP) of Academic Affairs, the Administrative Assistant provides comprehensive administrative and clerical support to the Dean of Faculty Office and the academic affairs team. Working with the academic deans, the administrative assistant is responsible for providing administrative support for the daily activities of the academic units, faculty reappointment and promotion process, faculty/staff hiring and building management. The administrative assistant liaises with other College administrative offices as well as with other offices in the Five Colleges. Additionally, this position manages the centralized student grant process and maintains the relevant college web pages. This position assists in coordinating daily operations, maintaining records, supporting faculty processes, and facilitating communication across departments. The Administrative Assistant works closely with the AVP, the Executive Assistant to the VPAA/DOF Office Manager, and Academic Deans to ensure efficient workflow and the smooth functioning of academic affairs. The ideal candidate is detail-oriented, highly organized, proactive, and committed to supporting an environment that values diversity, equity, inclusion, and anti-racism. KEY RESPONSIBILITIES: REQUIRED SKILLS Strong computer skills, including proficiency in Word, Excel, Google Workspace, and the ability to learn new systems quickly. Excellent interpersonal, organizational, written, and verbal communication skills. Ability to work effectively with diverse populations and contribute to an inclusive environment. Strong attention to detail and ability to manage multiple tasks in a fast-paced, complex setting. Ability to prioritize work, take initiative, and exercise sound judgment. Ability to maintain confidentiality and handle sensitive information appropriately. Strong problem-solving skills and the ability to remain composed in challenging situations. Project management and long-term planning. REQUIRED CERTIFICATION, EDUCATION, AND EXPERIENCE: Bachelor's degree required or equivalent job experience. Minimum three years of job-related experience. Alternatives to formal education and paid work experience may be considered as equivalent qualifications, including military service, activism, volunteering, and other non-traditional pathways. PREFERRED QUALIFICATIONS: Experience working in higher education or an academic administrative environment. Experience with budgets or data tracking. Experience maintaining websites. BENEFITS: Hampshire College offers a competitive benefits program including medical, dental, vision, life insurance, retirement contributions, and flexible leave plans. For information about Hampshire's culture and community, visit ****************** WHO SHOULD APPLY: Hampshire College is an equal opportunity employer deeply committed to a community of equity, diversity, and inclusion. We encourage applications from women, underrepresented minorities, persons with disabilities, sexual and gender minority groups, veterans, and others who will contribute to the diversification and enrichment of our campus. We especially welcome applicants whose leadership philosophy is grounded in justice, empathy, and collaboration. PLEASE SUBMIT: A 1-2 page cover letter Resume/CV. Names and contact information for three professional references. Review of applications will begin on immediately and will continue until the position is filled.

Administrative Assistant I DEPARTMENT: Office of Research and Innovation SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Provide principal and primary secretarial and clerical assistance to the Assistant Vice Chancellor (AVC) for Research and back-up support to the Chief Research Officer. Receive and screen visitors and telephone calls; compose and/or prepare correspondence, maintain files and records including those of a confidential nature, and perform related work as required. Provide direct support to Principal Investigators in proposal preparation, and post-award administration. Assists the ORA grant accountants and grant managers in the analysis, development and distribution of reports. Provide administrative assistance to the Office of Institutional Ethics and Compliance (IEC) and the Office Technology Commercialization and Ventures (OCTV). SUPERVISION RECEIVED: Assistant Vice Chancellor for Research and Innovation, and may take functional direction from the Chief Research Officer. DIRECT REPORTING STAFF: 1-5 students/clerical personnel as necessary DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Performs various clerical and administrative duties for the Office of Research Administration (ORA), including screening and directing all incoming calls, taking messages, placing outbound telephone calls, accepting and processing internal and external mail and packages (inbound and outbound), typing correspondence and related administrative paperwork and reports, making travel arrangements for professional staff, creating and maintaining files, gathering information and preparing reports, providing back- up support, and responding to requests for information pertaining to UMass Dartmouth and ORA policies and procedures. * Maintains the ORA annual budget - track expenses to budget, contact appropriate individuals to avoid budget errors, run and download month-end statements and detail reports, review detail to ensure expenses are coded correctly, initiate any corrections, maintain all expenditure files make office purchases, reconcile and allocate monthly Bank Card statements, including maintaining back-up files. * Provide administrative support to ORA, IEC and OCTV as needed, including invoicing and purchasing. * Provides direct research development and administration support to Principal Investigators in pre-award and post-award tasks including development of budgets and justifications, preparation of non-technical components of applications, and obtaining departmental, College and University approvals; budget monitoring, assistance with purchasing, hiring, travel and facilities requests. * Serves as a liaison to other UMass campuses and federal and state funding agencies in scheduling and coordinating meetings and events. * Assist ORA grant accountants with reporting and/or analysis. * Assist the AVC and CRO with development of PowerPoint and other professional presentations. * Maintain the ORA shared office calendar, and the AVC's calendar, including arranging meetings and taking minutes of meetings as requested * Assist with travel arrangements and prepare travel requests and reimbursements for ORA, IEC, and OCTV staff. * Performs administrative duties pertaining to grants, contracts and sponsored activities including, but not limited to, data entry into PeopleSoft and/or other databases or spreadsheets to create proposals and update projects, creation and maintenance of proposal and award files, printing e-copies of proposals for files and distribution to Principal Investigators, sponsors, etc. * Distribution of monthly close out reports to Principal Investigators. * Generating and analyzing financial reports for grant managers, AVC and the Vice Chancellor for Research and Innovation. * Monitors all office equipment - daily checks for paper, shredder bin, toner, etc. Order supplies as necessary. * Administers employment search activity and new hires such as advertisements, scheduling meetings, processing paperwork, etc. * Processes all incoming and outgoing mail - keeping logs, getting mail to correct recipients. * Supervises any student help - reviewing their work and ensuring they have sufficient work. * Maintains ORA filing systems. * Coordinates and maintains ORA, IEC, OCTV, and UMass Dartmouth research websites. * Performs other job-related duties and responsibilities as assigned. QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities. of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates'. training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of types and uses of agency forms. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of the laws, rules, policies and procedures governing Federal Grant Administration.• Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the princ Iples, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least: (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, OR (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience. * II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience. * * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103.10 - $77,442.04 HOURS: M-F 9am-5pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal applicants is November 1, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 22 Oct 2025 Eastern Daylight Time

The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school's mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects. Primary Duties & ResponsibilitiesLower School Administrative Support Oversee daily operations of the Main Office. Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator. Assist with disciplinary interventions as needed. Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work. Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks. Communicate outcomes of minor to moderate office visits to relevant teachers and parents. Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary. Collect uniform infraction forms and assign consequences for mild to moderate violations. Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate. Screen phone calls, mail, and visitors, directing them to the appropriate resources. Facilitate communication between teachers and the Assistant Director. Project Management & Execution Manage the projector check-out process. Oversee building locker assignments and address issues as they arise. Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director. Maintain and manage the Assistant Director's schedule and calendar. Coordinate and track summer projects. Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office. Assign detentions and communicate attendance to the detention proctor. Submit IT and Facilities Help Desk tickets as necessary. Provide administrative support and coverage at before- or after-school events as needed. Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director. Complete additional projects assigned by the Assistant Director or Lower School administrators. Manage the school's morning announcement process in collaboration with school leadership. Knowledge, Skills, & Competencies Ability to maintain strict confidentiality and demonstrate professionalism at all times. Excellent oral and written communication skills. Strong ability to uphold and adhere to school policies and procedures. Proven experience managing projects and ensuring follow-through from others. High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills. Proficiency with the school's Student Information Management System. Exceptional organizational, planning, and time-management skills. Strong problem-solving and analytical abilities. High attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible, adaptable, and able to respond effectively to shifting priorities. Collaborative and team-oriented approach. This is a 12-month position.

Job DescriptionPosition Description The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school's mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects. Primary Duties & ResponsibilitiesLower School Administrative Support Oversee daily operations of the Main Office. Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator. Assist with disciplinary interventions as needed. Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work. Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks. Communicate outcomes of minor to moderate office visits to relevant teachers and parents. Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary. Collect uniform infraction forms and assign consequences for mild to moderate violations. Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate. Screen phone calls, mail, and visitors, directing them to the appropriate resources. Facilitate communication between teachers and the Assistant Director. Project Management & Execution Manage the projector check-out process. Oversee building locker assignments and address issues as they arise. Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director. Maintain and manage the Assistant Director's schedule and calendar. Coordinate and track summer projects. Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office. Assign detentions and communicate attendance to the detention proctor. Submit IT and Facilities Help Desk tickets as necessary. Provide administrative support and coverage at before- or after-school events as needed. Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director. Complete additional projects assigned by the Assistant Director or Lower School administrators. Manage the school's morning announcement process in collaboration with school leadership. Knowledge, Skills, & Competencies Ability to maintain strict confidentiality and demonstrate professionalism at all times. Excellent oral and written communication skills. Strong ability to uphold and adhere to school policies and procedures. Proven experience managing projects and ensuring follow-through from others. High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills. Proficiency with the school's Student Information Management System. Exceptional organizational, planning, and time-management skills. Strong problem-solving and analytical abilities. High attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible, adaptable, and able to respond effectively to shifting priorities. Collaborative and team-oriented approach. This is a 12-month position. Powered by JazzHR mKWoLZI8ru

Administrative Assistant to the Principal - Loring Reports to: Principal The Administrative Assistant the Principal performs administrative assistant and clerical duties as prescribed by the Principal, or his/her designee, to support and facilitate the day-to-day operations and communications of the school. * Support Principal with appointments, managing his/her calendar, scheduling meetings, mail, screening calls, speaking with and assisting parents; * Create and send various school communications including written, verbal or phone system related messaging; * Work with office/building vendors as well as assist and work with other internal and external members; * Handle general office operations such as procedures that include answering phones, assisting with greeting visitors, maintaining office equipment, corresponding with vendors, etc; * Participate in building safety and security including entry, lockdown, fire drills and evacuation and other programs; * Maintain purchase order system using Filemaker Pro and organize the purchase of school supplies for supply room, classroom/instructional supplies, etc; * Process and reconcile certain school budget accounts; * Assist new hires with getting acclimated and orientated to the school building; * Oversee completion and processing of accident reports and compensation forms; * Collect and process state-required CORI forms for staff, parents, and volunteers; * Process building payroll and staff attendance via AESOP/fFRONTLINE; * Enter data and run reports using school information system; Strong technology skills (Aspen, Frontline, Google, Munis). Strong knowledge of ordering and budgets. * Responsible for handling school mailings regarding activities, reports, etc; * Record keeping and filing of various documentation for the school; * Assist in organizing state required mandatory testing materials from receipt to shipment and sends results; * Compile and submit mandatory reporting; * Assist CPO and SERF members with grant applications; * Perform other school-related duties as assigned by the Principal. Schedule: 10 month employee (1.0 FTE) Level VIII, of the ESPA collective bargaining agreement, available for reference at ****************************** Starting Step range between $26.53 - $28.64 per hour

Administrative Assistant /Attendance DESCRIPTIVE STATEMENT , 40 hrs/week, 8.0 hrs. per day See below description. QUALIFICATIONS: See below description. SALARY: Per prevailing contract AVAILABILITY: Immediate TITLE: High School Office & Student Accounts Administrative Assistant (Level C) IMMEDIATE SUPERVISOR: Principal JOB OBJECTIVE: Provide administrative and operational support to the Principal and staff to ensure the efficient operation of the school and a positive, effective, safe learning environment for all students. ESSENTIAL FUNCTIONS: 1.Communication /Community, Student and Staff Relations a. Act as Receptionist for the School b. Proactively greet and direct visitors and callers, and maintain a welcoming and service-oriented office environment c. Interact with students, staff and community members to independently resolve routine issues which may arise and use proper judgement to refer issues to the Principal as appropriate d. Assist with preparing and distributing internal and external announcements, newsletters, notices and mail e. Communicate with Teachers, Administrators and Guidance staff regarding absences and other students issues as they arise f. May contact family of students not reported absent g. May record daily lunch count (Elementary Schools) h. May create monthly calendars for students and/or staff i. May create daily news correspondence and internal email announcements j. May act as liaison with local media k. May act as liaison with bus company (as primary or as back-up to the Assistant Principal or Principal's Administrative Assistant) l. Verify student notes and facilitate student check-ins and early dismissals and excused absences 2.Administrative Assistant/Administrative Support a. Provide back-up Administrative Assistant/Administrative support to Principal and Assistant Principals, including taking and responding to messages, filing, copying and maintaining appointment calendar b. Provide general office support, assisting staff members as necessary to ensure smooth flow of daily operations of the school c. May schedule IEP/504/NTSS meetings as requested (elementary school level) d. May assist with maintaining lost and found items and accepting and distributing forgotten items brought in from home to school for student e. Assist Guidance Counselors with assigning tutors when needed and following up with Tutors. f. Perform other appropriate duties as assigned by immediate supervisor or other suitable administrator 3.Recordkeeping/Database Administration/Reporting (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantant Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. Collect, enter and maintain student data in information system database b. Coordinate new student registration and the entering of new student data into the information database c. Check data periodically and resolve errors as needed to ensure accuracy of reporting required for the State Department of Education (SIMS, EPIMS, SIF, SSDR, SCS, CRDC) d. Maintain student attendance data e. May maintain staff attendance data f. Generate reports, class lists, student schedules, and attendance data as needed g. May maintain SPED information in student information system (elementary level) 4.Bookkeeping/Purchasing a. May generate purchase orders for school expenditures and /or assist staff members with purchase orders b. May assist with tracking and distributing purchases such as classroom, office supplies and custodial vendor invoices c. Track and maintain a high volume of funds for student activity and club accounts as well as deposits for revolving accounts d. Assists with tracking ticket distribution for athletic events, supply starting banks for games and maintaining deposits for related revolving accounts e. Work closely with Central Office to maintain and reconcile books f. Track donations for Central Office and School Committee 5.Human Resources/Payroll Administration (Note: May perform one or more of the following. Some of these duties may be shared with and/or are performed by the Principal's Administrative Assistantand Office Receptionist/Data Management Administrative Assistant may also act as back-up) a. May maintain information in substitute scheduling system and request substitutes for meetings and district initiated classroom leave b. May contact substitutes for coverage when needed c. May maintain daily office absence list d. May Assist staff members and substitutes with using online substitute dispatching system e. Assist with coordinating appropriate internal coverage when substitute is not available f. Greet substitutes upon arrival and provide information regarding school/assignment as needed g. Share substitute information and feedback with Human Resources 6.Events/School Operations/Facilities Safety & Security a. Assist Principal and other secretaries with organization of building events, such as open houses, picture day, school concerts and awards ceremonies b. Assist with end of school day dismissal of students c. Assist with coordinating maintenance of office equipment d. Assist Principal with coordinating beginning and end of year processes for opening and closing school each school year e. Support District/School security procedures with visitors, vendors, staff and community f. May maintain visitor log in/out and operate ID scanner equipment g. Collect and submit CORI background checks for visitors, volunteers and vendors h. Act under the direction of the Principal to assist in coordination of security drills (fire drills, lock-downs, crisis drills) with town officials and staff, following District/School emergency protocols i. May assist with scheduling building and facility use as requested (may be performed by Assistant Principal at High School) j. May assign key cards to appropriate staff and substitutes EXPERIENCE, KNOWLEDGE AND ABILITIES Experience: * 3 - 5 years of Administrative Assistant / Administrative or related experience * 3 - 5 years of experience in a school office environment preferred Knowledge Of: * Standard office and Administrative Assistant procedures * Knowledge of School Policies and Procedures * Student and School Health and Safety regulations * District organization, operations, policies and objectives * Various word processing, database and spreadsheet programs, including but not limited to, Microsoft Word, Excel, Google Docs, Google E-mail/Calendar, Aspen, Softright, Registration Gateway, SmartFind Express, School Spring, Blackboard Connect, Crisis Go and Raptor * Correct use of the English language including proper grammar, spelling, punctuation and vocabulary * Proper and polite telephone etiquette Ability To (note: the below listed items tie to performance criteria on performance evaluation form): * Use time efficiently and productively * Use technology efficiently * Communicate, orally and in writing, in a courteous, accurate, efficient and positive manner * Manage multiple tasks simultaneously * Prepare accurate documents and reports efficiently * Maintain well organized, accurate records and files * Make appropriate professional decisions, seeking guidance when necessary * Demonstrate initiative, including anticipation of recurring tasks or potential concerns * Maintain confidentiality of all student and staff information * Follow the Nauset standard, including following school policies and requirements, being dependable, andbeing punctual. * Perform other appropriate duties, as assigned by the immediate supervisor or other suitable administrator

JOB TITLE: 12 Month Administrative Assistant Provides secretarial and administrative support to school administration, including typing, maintaining records and purchasing supplies. Helps to establish a school environment which is open and receptive to parents and students and responsive to their needs. ESSENTIAL DUTIES & RESPONSIBILITIES: Shares in the responsibility of greeting all visitors with the Ten Month Administrative Assistant. Along with the Administrative Assistant, answers all incoming calls. Forwards calls to the appropriate party and takes messages. Schedules appointments as necessary for the Principal. Types reports, memoranda and correspondence for the Principal. Maintains and updates the office filing system. Maintains staff attendance file and daily events log. Coordinates all beginning of the year events, prepares new teacher and student packets. Organizes and coordinates special school events and ceremonies. Shares in the responsibility of delivering all mail for the building with the 10 Month Administrative Assistant. Prepares all DOE reports. Assists Principal with advisor stipend payments. Completes any necessary paperwork. Responsible for communicating school related information through email blasts. Enters all pertinent information for new students and staff and updates all information as necessary on Rediker Administrators Plus. Coordinates free/reduced lunch program for students with Head Manager, Food Services and the building Principal. Prepares annual Staffing Analysis reports for Town Meeting. Selects and purchases supplies for the offices and school, reconciles monthly statements and processes bills for payment. Oversees petty cash and other financial transactions as necessary. Prepares substitute teacher schedules and reports substitute teachers' payroll to the business office; assists substitutes with daily schedules. Assists in the budget preparation process, including calculations and typing. Enrolls incoming students and completes records of transferring students. Sends homework assignment sheets to absent or suspended students. Maintains a daily log of the use of the building by outside organizations and clubs and notifies custodians when maintenance is required. Assists other administrators and faculty when necessary. Performs other related tasks as assigned by the Superintendent of Schools or his/her designee. QUALIFICATIONS/ REQUIRED SKILLS: Associates Degree in Business or Secretarial Science preferred and/or several years of progressively responsible administrative experience desired. Minimum of three years experience performing secretarial duties, preferably in an academic environment. Minimum of three years experience in an executive support position, preferably in an academic environment. Shall possess successful experience in administering an office with demonstrated organizational and computer skills and multi-tasking ability in a busy environment. Good interpersonal skills are essential. Must possess the ability to relate effectively to children and adults. High level of confidentiality; ability to maintain confidentiality of students, staff and general school-related matters. Interpersonal skills essential. Must possess the ability to relate effectively to all levels of school/town administration, parents and students. Current authorization to work in the United States by the first day of employment. TERMS: This is a 12 month position, Administrative Assistant Union position. The Scituate Public Schools have a commitment to maintaining an educational environment and workplace that establishes programs and support mechanisms to recruit and retain staff and ensure appropriate staffing levels that meet the needs of all students through a highly qualified and diverse workforce. Candidates who have a strong commitment to active antiracism are encouraged to apply. We are an equal opportunity employer. Bigotry and intolerance, including discrimination on the basis of race, color, national origin, age, sex, sexual orientation, gender identity, religion, homeless status or disability are not tolerated and where any form of intimidation, threat, coercion and/or harassment that insults the dignity of others and interferes with their freedom to learn or work is unacceptable.

Woburn Public Schools School Counseling Administrative Assistant The School Counseling Administrative Assistant provides administrative and clerical support to the School Counseling Department. This position serves as the first point of contact for students, families, and staff, ensuring smooth daily operations, effective communication, and accurate record keeping. The school counseling administrative assistant assists counselors with scheduling, student support logistics, scholarship coordination, and event preparation while maintaining confidentiality and professionalism at all times. Work Year: Calendar Year Position Work Schedule: 7:00 AM to 3:00 PM (Summer hours may vary at the discretion of the Superintendent of Schools.) Salary: Per the CBA Reports To: Director of School Counseling and/or WMHS Principal Essential Duties and Responsibilities Reception & Office Coordination * Greet and assist all visitors, students, and families entering the school counseling office. * Answer phones, respond to inquiries, and direct calls or visitors appropriately. * Maintain school counseling office supplies and ensure the school counseling office copier and equipment are functioning properly. * Create and distribute school counseling-related communications, letters, and forms. Counseling Department Support * Enrollment of students into Powerschool. * Assist the Director of School Counseling and counselors with letters needing to be sent out, for example, attendance, academic progress, and summer school, as requested. * Assist the Director of School Counseling and counselors with documentation and scheduling the Exit Interview as requested. * Schedule registration appointments with counselors and ensure all required documentation is received. * Assist school counselors with appointment scheduling, student meetings, and parent communications. * Assist with sending academic records, transcripts, and other required information to receiving schools. * Maintain and update counselor assignments in PowerSchool and Naviance. * Support the dissemination of progress reports, report cards, and counselor mailings. * Maintain filing systems for cumulative folders and active student records, such as MCAS scores. * Request and process records from previous schools and maintain complete cumulative files as needed * Prepare honor rolls and distribute them to staff and local media. * Provide clerical support to the school counselors for Student Support Team meetings, parent conferences, and other events. * Assign homerooms and lockers annually. * Handle NCAA transcript uploads. * Update addresses, emails, and contact information. Scholarship and Event Coordination * Assist with scholarship application collection, organization, and communication with donors. * Upload scholarship applications and announcements into Naviance. * Coordinate letters and communications for Scholarship Night participants, donors, and guests. * Support organization of graduation events, including cap and gown distribution, awards, and student communications, in collaboration with other clerical support and WMHS administrators * Collaborate with the Registrar and Scheduling Specialist and WMHS administration to finalize honor distinctions. Student and Family Support * Assist students and parents with PowerSchool Portal access. * Respond to requests for school documents (work permits, verification letters, transcripts, etc.). * Complete verification forms for the Social Security Administration, military, RMV, and courts. * Maintain confidentiality and compliance with FERPA regulations. Additional Responsibilities * Assist with ASVAB, PSAT, SAT, AP, ACT, and other related assessment registration forms, and data report preparation for imports and exports from various platforms, including College Board and Naviance, John and Abigail Adams scholarship letters, and other counseling-related communications. * Participate in training and professional development as needed. * Support other administrative duties as assigned by the Director of School Counseling or WMHS Principal. Qualifications * High school diploma or equivalent required; associate degree preferred. * Two or more years of secretarial or administrative experience, preferably in a school setting. * Strong interpersonal and communication skills. * Proficiency in Microsoft Office Suite, Google Workspace, and student information systems (PowerSchool preferred). * Ability to maintain confidentiality and handle sensitive information appropriately. * Excellent organizational skills and attention to detail. Evaluation: Performance will be evaluated annually by the Director of School Counseling and WMHS Principal in accordance with district policies and procedures.

Job Description We are looking for a Program Secretary to join our amazing team! The Program Secretary provides front desk telephone coverage, greets visitors, relays messages, manages student files, and provides general administrative support. General Responsibilities: Provides a professional and welcoming first impression to visitors of Crossroads School. Contributes to a positive and professional work environment. Maintains a well-organized workspace. Performs other duties as requested by supervisor(s). Adheres to the Crossroads Employee Handbook. Job Responsibilities: Make arrival and dismissal announcements over intercom system. Provides front desk and telephone coverage. Manages the 295DLB calendar (staff & student attendance) and maintains time-off on the school-wide calendar. Answers telephone calls promptly, and takes messages, screens calls, and direct calls as needed. Ensure knowledge of Emergency Response Plan and keeps reception “Go Bag” up to date. Prepares materials for meetings as needed. Takes inventory and creates purchase orders to maintain all school office supplies. Provides excellent customer service to parents, staff, visitors, and public-school personnel. Assists with mailings of Crossroads correspondence, including IEPS and Progress Reports. Records, and files student IEPs, progress reports, monthly attendance, and other important documents. Assists Accounting department with student attendance every month that is sent out to districts. Runs reports from Salesforce for pick-up authorization forms. Provides support for conference room assignments and calendar management for school meetings. Sorts and distribute incoming mail and coordinates mail/check pick up with Hudson office staff. Creates/keeps attendance sheets daily and sends daily AM/PM staffing attendance report. Records and reports all Protective Measures in Salesforce when notified by staff. Maintains and take inventory for weekly Student Meal Program Order and Deliveries. Manage Student File Records, Student File Tracking Sheet, and School Records in File Room. Ensuring student files are up to date and purging terminated student files, when needed. Coordinates and maintains Van calendar sign out log for community trips and field trips. Keeps laminated van sign out forms up to date. Maintains and stocks coffee cart supplies for student vocational tasks. Assists Executive Assistant in preparing for the monthly Student of the Month Ceremonies, and sends out write ups to LSETs to send to parents of recipients of the Student of the Month. Creates graduation, and Student of the Month Certificates using Canva Program. Maintain decorating the front lobby with student artwork/updating the lobby bulletin board and calendar each month. Records student data via Sum Sheets for Senior Clinical Director. Maintains downstairs Staff Café and organizes weekly staff fridge cleanings by classrooms. Assists with planning and execution of school events (i.e. Open House, Halloween, Thanksgiving Celebration, etc. Helps with special projects for administration, when needed. Performs any other light duties as assigned by supervisor(s). Information Management Responsibilities: Maintains daily bus line attendance and dismissal documents, updating daily with after-school schedule, and updates as needed. Coordinates processes and checklists for new students and students transitioning out of Crossroads with Admissions Coordinator. Maintains an updated file of contact information for the transportation companies and student guardians. Ability to use a printer to send important documents and fax documents. School Security Responsibilities: Opening building at 7:00am and securing the building at 3:00pm. Follow procedure for emergency situations. Reports uninvited visitors immediately. Operates the Raptor Visitor ID system. Monitors movements of staff and students in and out of the building. Keeps updated lists of parent, student, staff, and district contact information including emergency contacts. Communication: Liaison between transportation, parents, and classroom staff. Maintains communication with zone staff during arrival and dismissal and contacting providers, as needed. Follow lines of communication specified in the Organizational Chart. Share relevant information with colleagues and supervisors. Asks questions when something is unknown or unclear. Actively recognize the accomplishments and contributions of others. Accept performance feedback gracefully. Check and respond to email daily. Practice confidentiality and maintain a high standard of ethics. Show support for Crossroads. Attendance, Participation, and Timeliness: Demonstrates punctuality and an appropriate attendance record. Complete timecards according to protocol. Meets assigned deadlines with minimal prompts. Attends and actively participates in meetings. Attends monthly in-service training courses, as needed. Educational and Experiential Requirements: College graduate or associate's degree preferred, High school diploma required. Skill and Ability Requirements: Ability to maintain focus in a high traffic, high volume area. Excellent interpersonal skills, initiative, and reliability. Ability to maintain confidentiality and exercise discretion. Ability to always exhibit professional behavior and good judgment. Ability to prioritize tasks as required. Ability to interact well with children with autism. Strong basic computer skills - Outlook, E-mail, Word, Excel required. Strong verbal skills. Strong organizational skills with attention to detail and accuracy. Knowledge of customer service skills principles and practice. Ability to help plan Organization-Wide Events. Physical Requirements: Ability to sit, stand, bend, communicate, type, for extended periods of time. 7am - 3pm

We are looking for a Program Secretary to join our amazing team! The Program Secretary provides front desk telephone coverage, greets visitors, relays messages, manages student files, and provides general administrative support. General Responsibilities: Provides a professional and welcoming first impression to visitors of Crossroads School. Contributes to a positive and professional work environment. Maintains a well-organized workspace. Performs other duties as requested by supervisor(s). Adheres to the Crossroads Employee Handbook. Job Responsibilities: Make arrival and dismissal announcements over intercom system. Provides front desk and telephone coverage. Manages the 295DLB calendar (staff & student attendance) and maintains time-off on the school-wide calendar. Answers telephone calls promptly, and takes messages, screens calls, and direct calls as needed. Ensure knowledge of Emergency Response Plan and keeps reception “Go Bag” up to date. Prepares materials for meetings as needed. Takes inventory and creates purchase orders to maintain all school office supplies. Provides excellent customer service to parents, staff, visitors, and public-school personnel. Assists with mailings of Crossroads correspondence, including IEPS and Progress Reports. Records, and files student IEPs, progress reports, monthly attendance, and other important documents. Assists Accounting department with student attendance every month that is sent out to districts. Runs reports from Salesforce for pick-up authorization forms. Provides support for conference room assignments and calendar management for school meetings. Sorts and distribute incoming mail and coordinates mail/check pick up with Hudson office staff. Creates/keeps attendance sheets daily and sends daily AM/PM staffing attendance report. Records and reports all Protective Measures in Salesforce when notified by staff. Maintains and take inventory for weekly Student Meal Program Order and Deliveries. Manage Student File Records, Student File Tracking Sheet, and School Records in File Room. Ensuring student files are up to date and purging terminated student files, when needed. Coordinates and maintains Van calendar sign out log for community trips and field trips. Keeps laminated van sign out forms up to date. Maintains and stocks coffee cart supplies for student vocational tasks. Assists Executive Assistant in preparing for the monthly Student of the Month Ceremonies, and sends out write ups to LSETs to send to parents of recipients of the Student of the Month. Creates graduation, and Student of the Month Certificates using Canva Program. Maintain decorating the front lobby with student artwork/updating the lobby bulletin board and calendar each month. Records student data via Sum Sheets for Senior Clinical Director. Maintains downstairs Staff Café and organizes weekly staff fridge cleanings by classrooms. Assists with planning and execution of school events (i.e. Open House, Halloween, Thanksgiving Celebration, etc. Helps with special projects for administration, when needed. Performs any other light duties as assigned by supervisor(s). Information Management Responsibilities: Maintains daily bus line attendance and dismissal documents, updating daily with after-school schedule, and updates as needed. Coordinates processes and checklists for new students and students transitioning out of Crossroads with Admissions Coordinator. Maintains an updated file of contact information for the transportation companies and student guardians. Ability to use a printer to send important documents and fax documents. School Security Responsibilities: Opening building at 7:00am and securing the building at 3:00pm. Follow procedure for emergency situations. Reports uninvited visitors immediately. Operates the Raptor Visitor ID system. Monitors movements of staff and students in and out of the building. Keeps updated lists of parent, student, staff, and district contact information including emergency contacts. Communication: Liaison between transportation, parents, and classroom staff. Maintains communication with zone staff during arrival and dismissal and contacting providers, as needed. Follow lines of communication specified in the Organizational Chart. Share relevant information with colleagues and supervisors. Asks questions when something is unknown or unclear. Actively recognize the accomplishments and contributions of others. Accept performance feedback gracefully. Check and respond to email daily. Practice confidentiality and maintain a high standard of ethics. Show support for Crossroads. Attendance, Participation, and Timeliness: Demonstrates punctuality and an appropriate attendance record. Complete timecards according to protocol. Meets assigned deadlines with minimal prompts. Attends and actively participates in meetings. Attends monthly in-service training courses, as needed. Educational and Experiential Requirements: College graduate or associate's degree preferred, High school diploma required. Skill and Ability Requirements: Ability to maintain focus in a high traffic, high volume area. Excellent interpersonal skills, initiative, and reliability. Ability to maintain confidentiality and exercise discretion. Ability to always exhibit professional behavior and good judgment. Ability to prioritize tasks as required. Ability to interact well with children with autism. Strong basic computer skills - Outlook, E-mail, Word, Excel required. Strong verbal skills. Strong organizational skills with attention to detail and accuracy. Knowledge of customer service skills principles and practice. Ability to help plan Organization-Wide Events. Physical Requirements: Ability to sit, stand, bend, communicate, type, for extended periods of time. 7am - 3pm

Administrative Assistant JobID: 2588 Administrative Asst/Clerical/Support/School Secretary Date Available: Immediately Additional Information: Show/Hide 2025 - 2026 Openings Administrative Assistant This position provides administrative support to the Visual and Performing Arts and Curriculum Directors at the high/middle school using a variety of district computer systems. Handles daily work pressures, requiring constant concentration to a high volume of clerical work. Must be able to successfully perform the essential duties and responsibilities. An ability to relate pleasantly and effectively with students, staff and the community is vital to the success of this position. Unit C: 44 weeks - $21.92 (Step 1) - $32.02 (Step 9) 35 hours per week Start date: Immediately

The Role: Thurston Middle School seeks an Administrative Assistant (Long-Term Substitute) to support the middle school administrative team until the end of the 2025-2026 school year. The assistant is an integral member of the main office staff, and efficiently and systematically accomplishes a variety of tasks and projects assigned by the Principal, Assistant Principal, and Dean of Students. Our ideal candidate is friendly, flexible, collaborative, takes initiative, and invests in the success of all students. You will interact frequently with students, families, staff, and members of the greater community to help us ensure the daily business and interpersonal functions of the main office run smoothly. You will also assist the administrative team in managing student achievement and behavior interventions; gathering, organizing, and maintaining data; and implementing school-wide events, initiatives, and programs. Our School: Thurston Middle School is a thriving community of hardworking and thoughtful students, families, and staff. With approximately 650 students in grades 6 - 8, the school maintains a small-school feel while offering a comprehensive array of academic programs, co-curricular activities, and support services. Our educators model and encourage a deep investment in learning. Coursework focuses on preparing students for college and careers while also providing them with opportunities to try new things and explore their passions in-depth. Thurston Middle School is a proud METCO school, with strong program leadership and an unwavering commitment to supporting the values of the nation's oldest and most successful public school racial integration program. Our District: Westwood is a welcoming suburban community with an exceptional track record of supporting and celebrating its public schools. As a district, we are committed to creating an environment where diverse perspectives and backgrounds are embraced, and we understand that a diverse team allows us to serve our community better. We welcome and encourage individuals of every race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status to seek opportunities within our school district. Required Qualifications * Associates Degree required, additional education desirable * Experience in a fast-paced educational or business environment preferred Essential Functions and Responsibilities * Oversee the daily operations of the middle school main office and ensure building efficiency and security, including answering phones and making sure visitors sign in. * Maintain student attendance records and manage communications with students, staff, families, vendors, and community members * Support the administrative team for MCAS testing coordination: provide logistical and clerical help, coordinate with the Massachusetts Department of Secondary Education, and liaise with operations staff to ensure testing and reporting are administered effectively * Craft digital, written, and verbal school- and district-wide communications * Maintain individual and master calendars and coordinate school-year events: identify space, provide event details, and communicate requirements internally to operations and externally to vendors * Manage and Coordinate substitute coverage with the online substitute placement system * Preparing and submitting biweekly payroll for authorization * Use and manage technology (Google Suite, Aspen, etc.) to oversee, maintain, organize, and present records and information * Perform other duties, support special projects, and other tasks as assigned * Manage the Thurston Middle School website The administrative assistant reports to the building Principal and designees. This is a full-year position. KNOWLEDGE, ABILITY, AND SKILL * Demonstrates caring and concern for all students and staff * Shows sound judgment and effective communication with students, families, staff, administrators, and the public * Maintains professionalism and confidentiality at all times * Possesses technological proficiency: the necessary skills to produce and maintain digital and written reports, records, and communications * Demonstrates ability and desire to learn - ex. technology courses, policies and procedures, etc. * Strong organizational and planning skills, and the ability to prioritize * Strong verbal, writing, and listening skills * Ability to work under time restraints and meet deadlines * Ability to collaborate and maintain effective working relationships with colleagues. Demonstrates strong interpersonal skills to ensure effective interdepartmental and school-wide interactions JOB ENVIRONMENT Work takes place in a fast-paced environment within a large school building, primarily indoors. May be required to multitask and will face interruptions as a matter of course. PHYSICAL REQUIREMENTS The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Requires sufficient vision to read printed documents and to view detail on a computer screen for extended periods. * Requires frequent standing, walking, sitting, bending, and reaching, as well as carrying and occasionally lifting up to 30 lbs. * Ability to speak in an understandable voice with sufficient volume to be heard in normal conversation, on the telephone, and in the classroom. * Ability to hear sounds clearly up to twenty feet. * Travel among buildings may be required. The Westwood Public Schools does not discriminate on the basis of race, color, religion, gender, gender expression, age, national origin, disability, marital status, sexual orientation, or military status.

Administrative Asst/Clerical/Support/School Secretary Date Available: Immediately 2025 - 2026 Openings Administrative Assistant This position provides administrative support to the Visual and Performing Arts and Curriculum Directors at the high/middle school using a variety of district computer systems. Handles daily work pressures, requiring constant concentration to a high volume of clerical work. Must be able to successfully perform the essential duties and responsibilities. An ability to relate pleasantly and effectively with students, staff and the community is vital to the success of this position. Unit C: 44 weeks - $21.92 (Step 1) - $32.02 (Step 9) 35 hours per week Start date: Immediately

The Panther Group is seeking an Administrative Assistant for a university in the Boston, MA area. This is a contract opportunity that is fully onsite. The Administrative Assistant, Advancement Operations is a critical member of the Office of University Advancement, providing front-line customer service and serving as the first point for internal and external constituents. This position is responsible for providing excellent customer service including greeting visitors, handling inquiries, and answering and directing telephone calls. Key Responsibilities & Accountabilities: The Administrative Assistant is responsible for providing budgetary support to the Operations team including monthly budget reconciliations for approximately 27 operating accounts, processing payment for invoices, managing various vendor accounts that service University Advancement, and partnering with Advancement teams to track event budgets and ensure timely payments. The Administrative Assistant will manage the contract submission process for the division, tracking all contracts that come through and submitting to the division gatekeepers and the Office of General Counsel. The Administrative Assistant will provide administrative support, which may include calendar management and scheduling. Working closely with the University Advancement Budget & Operations Team, this role will work closely with event leads, finance directors, and other campus partners. The Administrative Assistant will work under minimal supervision and be extremely proactive by foreseeing and implementing projects for the office that will typically be completed at their own discretion. They must have exceptionally strong time management skills and demonstrate strong attention to detail. Minimum Qualifications Associate's Degree required, Bachelor's Degree preferred. One to three (1-3) years of experience working in an office environment or in a customer service role. Must be able to work in a fast-paced environment where proactive assistance is highly valued. Strong organizational, communication (written and oral), and interpersonal skills required. Extremely detail oriented. High level of self-confidence and enthusiasm. Positive and customer service oriented. Must be an innovative, self-starter and possess a demonstrated ability to be proactive and productive with minimal supervision. Exceptional time management skills are a must. Ability to confidently and diplomatically interact with donors, faculty/staff, vendors, and other visitors is crucial. Pay rate is $22-25 per hour, DOE #INDSUCC

Assist instructors with activities associated with the Art studios and Art classes at MWCC. Responsibilities: * Clean within the three art studios; * Clean and organize storage areas; * Bring art materials from storage area to art studios; * Operate pug mill; * Patch and paint gallery walls. * Move and arrange portable exhibition bases; * Assist with mounting art exhibitions (some weekends possibly.); * Monitor solvents and other materials provided by the art department; * Organize still life materials; Repair drawing easels and sculpture armatures; * All other appropriate duties as assigned. Requirements: Minimum Qualifications: * Familiarity with sculpture, ceramics, painting, and printmaking; * Minimum carpentry skills; * Heavy lifting required (50-90 lbs.). Equivalency Statement Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position. Additional Information: Salary: $15.00 per hour Hours per Week: 5 - 10 with maximum of 18 hours weekly Number of Weeks: Varies- based on need. Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran status, genetic information, pregnancy or related conditions, gender identity, sex characteristics, sex stereotypes or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits Sex-Based Harassment. Inquiries or complaints concerning discrimination, harassment, or retaliation shall be referred to the College's Affirmative Action Officer and/or Title IX Coordinator, the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights. Application Instructions: This particular job posting is an "Open Pool" position. There may or may not be available openings at this time however, when an opening does occur, the hiring manager will draw from the pool of applicants we have on file on an as needed basis. Candidates for employment should be aware that although the COVID 19 Vaccination Requirement Policy is no longer in effect, all Community College students, faculty and staff are strongly encouraged to be up to date with vaccination against COVID-19. For additional information related to the status of the COVID19 Vaccination Requirement Policy, please visit: *********************** Deadline Date: Open Until Filled Candidates may be subject to employment screening to include both a Criminal Offender Record Information (CORI) request and a Sexual Offender Registry Information (SORI).

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; strong interpersonal and communication skills and be willing to be the friendly and welcoming face of S3; sensitivity to individuals in distress; excellent judgment and discretion in handling confidential information; attention to detail and strong organizational skills; and demonstration of initiative, flexibility and ability to work in a high energy, dynamic environment. PREFERRED: Bachelor's degree; knowledge of MIT or experience in higher ed; desire to work in a service-oriented office, with a diverse student body and staff; or experience with FileMaker. 1/12/2026 ADMINISTRATIVE ASSISTANT 2, Student Support Services, assists Students Support Services in accomplishing its mission to promote the academic success and holistic wellbeing of students and provides assistance with the daily administrative functions of Student Support Services (S3) and administrative support to a staff of 9. Primary areas of responsibility include serving as the first point of contact at Student Support Services front desk, and back-up for Disability and Access Services (DAS) front desk; monitoring office email account and virtual drop-in system; scheduling appointments; maintaining students' records; providing technical support for the office including maintaining S3's database and website; coordinating S3 advertising and communications to the community; and other day-to-day administrative and financial functions. A full job description is available here: **********************************************

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Administrative Assistant (AA). Reporting directly to the Department's Associate Director of Administration and Finance, the Administrative Assistant position is responsible for providing various administrative support, office management, project, and portfolio management to the Institute Leadership Team. The AA manages the calendars for the Institute Leadership Team, and schedules meetings, conference calls, and other appointments as necessary. The AA prepares draft materials, proofreads and edits emails, documents, presentations, and reports for use in meetings and appointments, participates in the meetings as required to record minutes and initiate follow-ups, reviews, follows through, and tracks and ensures deadlines are met. The AA develops and maintains files; manages information to and from the Institute Leadership Team offices. The AA coordinates planning and logistics for meetings and special events organized by the Institute Leadership Team, including space reservation, catering, and set-up, as necessary, promptly. The AA may function as a liaison between the Institute Leadership Team and other departments and as the primary contact for addressing inquiries from internal and external customers and stakeholders. Additionally, the AA provides support and coordinates travel arrangements as needed for the Institute Leadership Team and will be responsible for submitting travel expenses promptly and general office management functions, including maintenance of the office area, student conference space, inventory management of office supplies, on-boarding process for new faculty, staff and students. As part of WIoT, the AA provides essential customer service and operational functions, including front-line visitor reception on an as-needed basis. The AA maintains effective liaisons and good rapport with the university community at all levels. The AA performs additional duties and assists in special projects as needed and assigned. Qualifications: The following competencies are integral to the successful performance as the Administrative Assistant: The AA must be professional and have excellent written and verbal communication skills, strong multi-tasking, organizational, and time management skills, customer service focused, and comfortable interfacing with a diverse community. Strong writing, editing, and proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects. Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information. Must be able to operate in a changing, complex environment and maintain values and culture while embracing the new. Demonstrate ability to analyze and solve problems and bring tasks and projects to completion. Must be customer oriented and demonstrate the ability to work well with all levels of internal management and staff, outside clients, and vendors Proficient in Concur Expense Reporting system Bachelor's degree in Business Administration, Management, or related field required Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistance/support, office management, and finance/budget management. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 106H Expected Hiring Range: $23.02 - $31.66 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.