Program Assistant jobs at Massachusetts Institute of Technology - 23 jobs

REQUIRED: Bachelor's degree in a relevant field; minimum of two years of experience in development, project/program management, or other related field; demonstrated ability to manage multiple projects simultaneously and meet deadlines in a fast-paced environment; self-motivated with ability to work both independently and collaboratively. 1/12/2026 PROGRAM OFFICER, GLOBAL PROGRAMS, MIT Solve, play a crucial role in implementing MIT Solve's open innovation Challenges across our impact areas. This position executes the processes, communications, events, and workshops that power Solve's programming, while directly engaging with applicants, judges, and selected innovators. This position will report to Solve's Program Lead, Health and offers opportunities to contribute to Solve's mission across Solve's impact areas through both internal and external projects. The role may include managing interns as appropriate. Solve is an initiative of MIT. We believe that to achieve a more sustainable and equitable future for all, we need new voices and ideas. We launch open calls for exceptional and diverse solutions to the most pressing global challenges, from anyone, anywhere in the world. Selected innovators get the backing of MIT and our community of supporters to scale their impact and drive lasting change. For the full job description, go to ******************************

The Tufts Pre-College team is currently seeking a Program Lead to assist in managing our 6-week Tufts Summer Research Experience. This highly competitive program offers high school juniors and seniors an exciting opportunity to gain exposure to real labs, complete a team research project, and learn many foundational skills required to conduct scientific research. Through workshops, guest speakers, field trips, a research poster session and more, students will not only gain project-based research experience: they will better understand how to navigate the complex research ecosystem at a university like Tufts, and in a city like Cambridge/ Boston. Students will be divided into small cohorts, lead by Teaching Fellows. The Program Lead will be responsible for the overall coordination of the program: schedule creation, program logistics and operations, admissions, etc. Time Commitment The Tufts Summer Research Experience will take place for 6 weeks during the summer from July 6th to August 14th, 2026, with students primarily participating in their cohorts in the mornings, and group programming in the afternoons. Program Planning- The Program Lead can expect to work an average of 3-4 hours per week during the spring semester for pre-program planning. Planning work includes mandatory monthly Program Lead meetings and 3-4 hours/week of flexible days/times for other planning work. Total Program Planning : 2-5 hours/ week on program planning; 40 hours estimated during the spring term. Programming Implementation- The Tufts Summer Research Experience will take place for 6 weeks during the summer from July 5th to August 14th, 2026, with students participating in their research cohort in the mornings, and full-group programming in the afternoons. The Program Lead can expect to work about 15 hours per week on campus in the summer for ‘on-site' afternoon programming during the program hours. Program Dates : July 6th to August 14th, 2026 Program Hours: Typically Monday-Friday 12-4:30pm 1-2 additional hours/week possible depending on program needs. Please note that program implementation hours are based on the Medford campus. Total Program Implementation : 150 hours estimated Program Close- After the program concludes, the program lead can expect an additional 5 hours dedicated to finalize student grades, a program debrief, and closing out the program. These hours can be completed remotely. Total Program Close: 5 hours estimated Compensation The Program Lead will be paid $32/hour for all hours worked, inclusive of all program planning and program implementation. Responsibilities As a Program Lead, your duties include, but are not limited to: Program Planning and Preparation Admissions: review applications, correspond with applicants regarding incorrect information / errors, manage faculty application review process, post admission letters, follow-up with students regarding lab placement, administer lab changes (if necessary) Marketing: review of marketing materials provided by Director of Marketing, website update suggestions, personal outreach (email and phone calls) to leads and applicants, helps develop social media posts and reposts relevant content, writes updates to parents and students during the program Hiring/Payroll: confirms guest speakers, confirms library time, supports recruitment and hiring of Fellows (as necessary), Program Materials Prep: places students into cohorts, sets-up CANVAS, zoom sessions, other resources as needed Program Planning: plan workshops, lab visits, field trips and speaker series, workshops, as well as any l opening and closing activities, including poster presentations Operations Communications: Acts as main point of contact for program duration, and handle communication with students and families throughout the program Schedule all necessary staff trainings Workshop sessions: develops and runs sessions with full oversight during program hours; liaises with staff, faculty and guest speakers who are participating in the sessions TRE Poster Session: Oversees planning for and development of student poster presentations Orientation / Closing: develops and participates in opening day and closing day activities, including poster presentations As part of this role, the program lead will work in close collaboration with the Senior Program Administrator of Tufts Pre-College Programs. Qualifications Strong interpersonal, communication, and customer service skills (written and verbal) Adept critical thinking, process development, and operationalization. Strong attention to detail Excellent project management skills, prioritization abilities and navigation of tight deadlines Proficiency and previous experience with Microsoft Office Suite strongly preferred Previous experience in research and/or program management preferred Previous experience working with high school aged students preferred

Under the general direction of the Associate Director or designee, the Sponsored Programs Administrator provides program support to principal investigators, administrators and staff regarding the timely completion of required documents for institutional approval of sponsored programs applications. The Sponsored Programs Administrator will also provide direction and assistance in all sponsored programs processes while adhering to sponsor, institutional, state, and federal guidelines. This is an open-rank posting (there are 4 levels of Sponsored Programs Administrator) - candidates will be hired into the level commensurate with their experience. Responsibilities ESSENTIAL FUNCTIONS: Sponsored Programs Administrator I: * Handle a standard project portfolio involving the life cycle of a grant from proposal to closeout * Review and verify all aspects of sponsor and institutional forms related to applications/proposals and amendments. * Assess award documents and recommend changes to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations * Negotiate incoming and execute outgoing sub-awards. Audit sub-recipient status and debarment review * Accountable for accurate demographic data, budget, and research compliance within electronic records * Collaborate with post-award staff in account set-up of proposals, new awards and modifications to track and report awards and sub-award activity * Disseminate changes in federal, state, and institutional policies, rules, and regulations and ensure organizational participation in compliance * Perform other duties as required. Sponsored Programs Administrator II: Duties noted above plus: * Handle a project portfolio of significant complexity for high profile departments with multiple component budgets involving the life cycle of a grant from proposal to closeout * Develop and present training materials and serve as a resource to both internal and external colleagues * Evaluate pre-award research administration internal procedures and recommend improvements * Assess award documents and recommend changes to the sponsor to ensure compliance with award terms and conditions, University policy, State and Federal laws and regulations * Accountable for accurate demographic data, budget, and research compliance in electronic records as the formal institutional system of record Sr Sponsored Programs Administrator: Duties noted above plus: * Handle a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout * Assist with the innovation, development, and implementation of special projects * Evaluate pre-award research administration procedures, recommend improvements, and participate in implementation of new practices * Prepare and participate in agency inspections and audits * Participate in the implementation of interdepartmental policies and procedures and systems for grants and contract administration * Responsible for secondary review of proposals ensuring accuracy with sponsor guidelines * Disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance Team Lead Sponsored Programs Administrator: Duties noted above plus: Leadership: * Responsible for leading a team of SPAs and managing their workloads. * Responsible for identifying, balancing, and tracking assignments and overall workload for the team; adjusting assignments as appropriate. * Monitor performance of team members and provide feedback to Associate Director for staff performance reviews. Identify weaknesses and strengths of team members and propose recommendations to Associate Director. * Support the professional development of team members through mentorship. * Participate in the development and implementation of initiatives to improve internal processes and maximize team performance. * Serve as a facilitator in the University's Research Administration Program, develop educational materials and coordinate workshops and seminars on sponsored research topics for faculty members, department administrators and the research community at large, in conjunction with the Training Coordinator. * Assist (and lead) in the development, implementation, and integration of standard operating procedures and best practices. Portfolio Management * Responsible for a project portfolio of significant complexity for high profile departments with multiple component budgets and atypical projects involving the life cycle of a grant from proposal to closeout * Serve as institutional representative with federal grants management and sponsoring agencies and officials * Negotiate, analyze and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary. * Develop and present training materials for both internal and external constituents in research administration and research systems * Evaluate pre-award research administration procedures, recommend improvements, and participate in implementation of new policies, procedures and practices * Provide guidance and assistance to principal investigators, faculty and staff related to proposal development, budgeting, grant compliance and technical requirements * Assess, negotiate and interpret award documentation and legally binding terms and conditions of grant and contract agreements, seeking additional legal or technical guidance when necessary. * Prepare for, gather data and participate in sponsoring agency and federal audits, desk reviews and site visits * Contribute to the development and implementation of interdepartmental policies and procedures and systems for grants and contract administration * Provide leadership in the expansion of pre-award electronic systems, including evaluating upgrade and interface opportunities, testing and development of reporting * Mentor and provide direction to less seasoned personnel involved in the development of grant proposals, award modifications, technical systems and reporting * Responsible for final secondary review of proposals ensuring accuracy with sponsor guidelines and requirements * Review, verify and certify all aspects of sponsor and institutional data related to applications/proposals and amendments * Accountable for accurate research compliance, budget and administrative and demographic data within electronic records * Provide support to the innovation, development, and implementation of special projects * Interpret and disseminate changes in federal, state, and institutional policies, rules, and regulations. Recommend methods to ensure organizational participation in compliance Qualifications REQUIRED QUALIFICATIONS: Sponsored Programs Administrator I: * Bachelor's degree in Business, Research Administration, a related field, or equivalent experience * 0-1 years of business-related experience * Proficient in Microsoft Office Suite * Excellent interpersonal, verbal and writing skills needed to present and communicate effectively with a diverse population of stakeholders. * Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, identify problem areas and take action to meet deadlines. * Previous experience in an Institution of Higher Education working in Research Administration preferred. * Familiar with OMB Uniform Administrative Requirements, Cost Principles, And Audit Requirements for Federal Awards preferred. * Familiarity with NIH Grants Policy Statement preferred. Sponsored Programs Administrator II: * Requirements noted for SPA I plus: * 1 - 3 years of business-related experience * Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) preferred. Sr Sponsored Programs Administrator: * Requirements noted for SPA I plus: * 3-5 years of business-related experience * Demonstrated ability to coordinate a team workload and operationalize a high-risk sponsored research portfolio. * Professional Certification in Research Administration (Certified Research Administrator; CRA/CPRA) or Master's Degree in Research Administration preferred. * Knowledge of OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards preferred. * Extensive knowledge of NIH Grants Policy Statement preferred. Team Lead Sponsored Programs Administrator: * Requirements noted above plus: * 10 years of research administration or similar business-related experience * Knowledge of Huron Pre-Award System preferred.

The Opportunity The Department of City and Regional Planning (CRP) is seeking a Finance and Program Coordinator to serve as a key member of our collaborative, high-performing administrative team. This is a highly visible, public-facing role supporting students, faculty, staff, alumni, and guest speakers. The ideal candidate thrives in a fast-paced academic environment, enjoys learning new systems, and takes pride in providing excellent service. Key Responsibilities: Financial Coordination: Provide day-to-day support for accounting, purchasing, and financial transactions. Assist with monitoring expenditures and ensuring compliance with university policies. Course & Curriculum Support: Serve as the department liaison to school- and university-level registrar offices. Support undergraduate and graduate curricula, including course approvals, scheduling, enrollment, and grade submission. Program & Department Support: Act as the primary point of contact for internal and external constituencies, including students, faculty, staff, alumni, visitors, and vendors. Prepare correspondence, reports, and presentations. Provide back-up support for other departmental staff as needed. Department Chair Support: Manage the Department Chair's calendar and email. Coordinate travel arrangements and reimbursements. Provide periodic administrative support to the Department Manager. This is a full-time (40 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Typical work hours are 8:00am to 4:30pm. About the Department of City and Regional Planning The Department of City and Regional Planning (CRP) provides a dynamic, rigorous, and supportive context for addressing the most timely planning questions of our time: from social and environmental justice to equity and access to essential services and infrastructures; from climate change adaptation to land use, zoning, and sustainable transportation and housing. At CRP, the next generation of planners and urbanists hone critical disciplinary skills while broadening their knowledge with a wide selection of courses from across Cornell University, an Ivy League, New York State Land Grant institution with a global footprint. What We Need We are seeking a detail-oriented team member who enjoys learning new software and systems and thrives in a people-focused environment. Additionally, you will have: An Associate degree, and 2-4 years of relevant experience, or equivalent combination Great communication skills (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service to all people Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. Top-notch problem-solving skills and a desire to use these skills to help others The ability to be flexible and adjust priorities as needed Careful attention to detail Organization skills and ability to be proactive Expertise with typical business software, including Microsoft Office Suite, Adobe Acrobat and Sign, as well as database management, and financial management tools, and/or the ability to gain fluency quickly The ability to learn new programs/tools quickly and to adapt to changing policies and procedures If you possess these experiences and skills this may be the role for you! One additional qualification we would view as incredibly helpful in this role: Familiarity with Cornell-specific systems, policies, and procedures A cover letter and resume are required for consideration for this position. Rewards and Benefits This position is based in Ithaca, New York and fully on-site. Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell. Visa Sponsorship is not available for this position. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Onsite Company: Endowed Contact Name: Jamie Doss Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2026-01-07

The Opportunity The Department of City and Regional Planning (CRP) is seeking a Finance and Program Coordinator to serve as a key member of our collaborative, high-performing administrative team. This is a highly visible, public-facing role supporting students, faculty, staff, alumni, and guest speakers. The ideal candidate thrives in a fast-paced academic environment, enjoys learning new systems, and takes pride in providing excellent service. Key Responsibilities: * Financial Coordination: Provide day-to-day support for accounting, purchasing, and financial transactions. Assist with monitoring expenditures and ensuring compliance with university policies. * Course & Curriculum Support: Serve as the department liaison to school- and university-level registrar offices. Support undergraduate and graduate curricula, including course approvals, scheduling, enrollment, and grade submission. * Program & Department Support: Act as the primary point of contact for internal and external constituencies, including students, faculty, staff, alumni, visitors, and vendors. Prepare correspondence, reports, and presentations. Provide back-up support for other departmental staff as needed. * Department Chair Support: Manage the Department Chair's calendar and email. Coordinate travel arrangements and reimbursements. Provide periodic administrative support to the Department Manager. This is a full-time (40 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Typical work hours are 8:00am to 4:30pm. About the Department of City and Regional Planning The Department of City and Regional Planning (CRP) provides a dynamic, rigorous, and supportive context for addressing the most timely planning questions of our time: from social and environmental justice to equity and access to essential services and infrastructures; from climate change adaptation to land use, zoning, and sustainable transportation and housing. At CRP, the next generation of planners and urbanists hone critical disciplinary skills while broadening their knowledge with a wide selection of courses from across Cornell University, an Ivy League, New York State Land Grant institution with a global footprint. What We Need We are seeking a detail-oriented team member who enjoys learning new software and systems and thrives in a people-focused environment. Additionally, you will have: * An Associate degree, and 2-4 years of relevant experience, or equivalent combination * Great communication skills (exhibiting professionalism in spoken and written encounters) with the desire to provide excellent service to all people * Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. * Top-notch problem-solving skills and a desire to use these skills to help others * The ability to be flexible and adjust priorities as needed * Careful attention to detail * Organization skills and ability to be proactive * Expertise with typical business software, including Microsoft Office Suite, Adobe Acrobat and Sign, as well as database management, and financial management tools, and/or the ability to gain fluency quickly * The ability to learn new programs/tools quickly and to adapt to changing policies and procedures If you possess these experiences and skills this may be the role for you! One additional qualification we would view as incredibly helpful in this role: * Familiarity with Cornell-specific systems, policies, and procedures A cover letter and resume are required for consideration for this position. Rewards and Benefits * This position is based in Ithaca, New York and fully on-site. * Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives. * Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. * Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell * Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell * Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards | Working at Cornell. Visa Sponsorship is not available for this position. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Onsite Company: Endowed Contact Name: Jamie Doss Contact Email: ****************** Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: * Prior relevant work or industry experience * Education level to the extent education is relevant to the position * Unique applicable skills * Academic Discipline To learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by "dragging and dropping" them into the dropbox or by using the "upload" icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ********************. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice **************, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ********************. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "... any person ... any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2026-01-07

Be a part of a world-class academic healthcare system at UChicago Medicine as an Assistant Manager of Remote Care Programs at our main medical campus. In this role you will partner with the rest of the clinical team to provide patients with the highest quality of care. Our Hospital at Home Program delivers the highest quality of care in the patient's home. The Assistant Manager of Remote Care Programs will be responsible and accountable for over-seeing the operations and patient flow of all Hospital at Home units on her/his respective shift. Duties include completing daily or shift specific quality audits and Managing for Daily Improvement (MDI) boards, facilitate daily huddles with staff, and directing delivery of quality, patient-centered care in a financially responsible manner. Essential Job Functions: Collaborates with the Hospital at Home leadership team in supporting changes, new and existing programs with staff input and feedback. Assist in development of goals that are consistent with department goals and Hospitals' mission. Assists & collaborates in utilizing appropriate resources and departments to facilitate operations. Active participation in committee work and task force assignments on as needed bases. Identifies issues, presents strategies and acts as a change agent to resolve patient care issues. Participates in the CQI processes. Assists in identifying issues to be examined, collect and analyze data, and report to QI committee and staff. Collaborates with the Manager on effecting change in-patient care delivery and operations based on research, quality and improvement findings. Promote and encourage QI and research activities appropriate to specialty area. Participates in recruitment and selection of unit and H@H staff. Demonstrates 24-hour accountability for maintaining appropriate staffing levels and schedules staff in accordance with patient care needs. Evaluates staff performance on a formal and informal basis and may conduct performance appraisals on all staff involved in the H@H program. Participates in Performance Appraisal process for staff on unit and recognizes staff for performance. Participates in the corrective action process in a consistent and accountable manner. Complies with standards and regulations of various licensing, regulatory and accrediting agencies. Demonstrates awareness of and compliance with hospital policies and procedures. Participates in development and review of policies and procedures. Serves on appropriate care center and organizational committees. Assists & collaborates with the Manager of Remote Care Programs to support changes, new and existing programs with staff input and feedback. Provides analysis of existing programs and services and makes recommendations to management for alternative methods to enhance cost efficiencies, productivity, and improved process performance. Determines own professional needs through ongoing self-assessment and evaluation of role performance and assumes responsibility for meeting those needs. Participates in educational offerings. Attends relevant workshops, conferences and seminars locally and nationally. Disseminates professional contributions in lectures, seminars, and publications. Belongs to appropriate professional and/or specialty organizations. Participates within professional organizations to improve patient care. Required Qualifications: Graduate of an approved school of nursing. Bachelor's degree in nursing. Master's degree preferred. Minimum of two years nursing experience. Minimum of one year clinical experience in the area they are applying. Charge Nurse experience with demonstrated leadership skills required. An active Registered Nurse license through the State of Illinois.Specialty certifications preferred. Excellent interpersonal communication skills to maintain an open network of communication among staff members, care center and sector leadership, and other health care professionals and departments. Position Details: Job Type/FTE: Full-Time Shift: Day - 10:00am-6:30pm, Every 3rd weekend Work Location: Hyde Park Unit/Department: Hospital at Home CBA Code: Non-Union Why Join Us We've been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We're in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you'd like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we're doing work that really matters. Join us. Bring your passion. UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics. As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law. Compensation & Benefits Overview UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position. The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union. Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine .

Be a part of a world-class academic healthcare system at UChicago Medicine as an Assistant Manager of Remote Care Programs at our main medical campus. In this role you will partner with the rest of the clinical team to provide patients with the highest quality of care. Our Hospital at Home Program delivers the highest quality of care in the patient's home. The Assistant Manager of Remote Care Programs will be responsible and accountable for over-seeing the operations and patient flow of all Hospital at Home units on her/his respective shift. Duties include completing daily or shift specific quality audits and Managing for Daily Improvement (MDI) boards, facilitate daily huddles with staff, and directing delivery of quality, patient-centered care in a financially responsible manner. Essential Job Functions: * Collaborates with the Hospital at Home leadership team in supporting changes, new and existing programs with staff input and feedback. * Assist in development of goals that are consistent with department goals and Hospitals' mission. * Assists & collaborates in utilizing appropriate resources and departments to facilitate operations. * Active participation in committee work and task force assignments on as needed bases. * Identifies issues, presents strategies and acts as a change agent to resolve patient care issues. * Participates in the CQI processes. Assists in identifying issues to be examined, collect and analyze data, and report to QI committee and staff. * Collaborates with the Manager on effecting change in-patient care delivery and operations based on research, quality and improvement findings. * Promote and encourage QI and research activities appropriate to specialty area. * Participates in recruitment and selection of unit and H@H staff. * Demonstrates 24-hour accountability for maintaining appropriate staffing levels and schedules staff in accordance with patient care needs. * Evaluates staff performance on a formal and informal basis and may conduct performance appraisals on all staff involved in the H@H program. * Participates in Performance Appraisal process for staff on unit and recognizes staff for performance. * Participates in the corrective action process in a consistent and accountable manner. * Complies with standards and regulations of various licensing, regulatory and accrediting agencies. Demonstrates awareness of and compliance with hospital policies and procedures. Participates in development and review of policies and procedures. Serves on appropriate care center and organizational committees. * Assists & collaborates with the Manager of Remote Care Programs to support changes, new and existing programs with staff input and feedback. * Provides analysis of existing programs and services and makes recommendations to management for alternative methods to enhance cost efficiencies, productivity, and improved process performance. * Determines own professional needs through ongoing self-assessment and evaluation of role performance and assumes responsibility for meeting those needs. Participates in educational offerings. * Attends relevant workshops, conferences and seminars locally and nationally. Disseminates professional contributions in lectures, seminars, and publications. Belongs to appropriate professional and/or specialty organizations. * Participates within professional organizations to improve patient care. Required Qualifications: * Graduate of an approved school of nursing. Bachelor's degree in nursing. Master's degree preferred. * Minimum of two years nursing experience. Minimum of one year clinical experience in the area they are applying. Charge Nurse experience with demonstrated leadership skills required. * An active Registered Nurse license through the State of Illinois.Specialty certifications preferred. * Excellent interpersonal communication skills to maintain an open network of communication among staff members, care center and sector leadership, and other health care professionals and departments. Position Details: * Job Type/FTE: Full-Time * Shift: Day - 10:00am-6:30pm, Every 3rd weekend * Work Location: Hyde Park * Unit/Department: Hospital at Home * CBA Code: Non-Union Why Join Us We've been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We're in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you'd like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we're doing work that really matters. Join us. Bring your passion. UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics. As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law. Compensation & Benefits Overview UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position. The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union. Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.

Under the general direction of the Vice Chair of Research, Department Administrator or designee for the Department of Emergency Medicine, the Program Coordinator will oversee administrative functions of projects/programs within CAPES (The Center for Accelerating Practices to End Suicide). In addition, the Program Coordinator will be responsible for the Philanthropy efforts for CAPES and will be responsible for communications, relationship management, fundraising, and sustainability for CAPES. Responsibilities Coordinate and monitor assigned project/program plans and programs in conjunction with departmental leadership. Responsible for coordinating day-to-day logistics and operational needs of CAPES and make recommendations for changes in procedures and guidelines and formulate strategies for accomplishing program objectives. Establish project/program milestones and schedules. Review and analyze data relating to program effectiveness. Develop and implement procedures and guidelines to accomplish assigned agency program objectives and goals. Evaluate program activities and make recommendations for program modifications. Write formal communications and meeting agendas, prepare presentations, reports and distribute/lead project/program meetings. Aid with project/program budgets and manage expenditures with the department administrator. Comply with established policies, health & safety regulations and requirements, procedures and department objectives. Review and monitor compliance with the federal and state regulations. Plan/attend events, including project workshops, presentations, and conferences. Perform other duties as required. Qualifications REQUIRED QUALIFICATIONS: Bachelor's degree in Business Administration, or a related degree or equivalent experience 2 years of related experience in business administration, business management Ability to work independently and collaboratively. Exceptional attention to detail and confidentiality Demonstrated ability to assess priorities and operate in a flexible manner. Excellent interpersonal skills and ability to effectively communicate with diverse leaders, faculty, and staff. Excellent organizational skills and multitasking skills to coordinate multiple project teams, goals, and budgets in a deadline-driven environment. Strong problem solving and analytical. Strong computer skills (e.g., high level Microsoft Office products) PREFERRED QUALIFICATIONS: Ability to travel for meetings, conferences, etc. Additional Information PREFERRED QUALIFICATIONS: Master's preferred Ability to travel for meetings, conferences, etc. A hybrid schedule may be considered after an appropriate training period.

Reporting directly to the Senior Director of Family, Youth & Community Engagement (or designee), the Senior Program Evaluator provides leadership for program evaluation and applied research within the Family, Youth & Community Engagement (FY&CE) ForHealth Consulting. This role is responsible for shaping and executing evaluation and research initiatives that inform policy, strengthen practice, and improve outcomes for children, youth, and families. With expertise in child welfare, juvenile justice, behavioral health, positive youth development, and family strengthening, the Senior Research Scientist partners with clients and funders to define research questions, design and implement studies, interpret findings, and translate results into actionable insights. The position also plays a critical role in developing new opportunities, advancing FY&CE's research strategy, and building the team's capacity through supervision and mentorship. Responsibilities * Lead the design and implementation of program evaluation and research projects focused on health and social services for vulnerable population. Responsibilities include identifying project opportunities, developing rigorous study designs, overseeing project execution, ensuring data quality, and preparing results for varied audiences (e.g., funders, practitioners, peer-reviewed journals, and conferences). * Provides scientific and methodological leadership to FY&CE projects ensuring high standards of rigor and relevance. * Identifies and pursues new funding opportunities (grants, contracts, etc.) and leads the development of new program evaluation/research projects within FY&CE focus areas (e.g., co-lead proposal development/writing or capture planning). * Provides strategic input and direction for FY&CE for continued growth in the area of program evaluation and research, collaborating with leadership to guide business expansion planning. * Works with FY&CE business staff to develop budgets, and manages administrative and financial aspects of assigned projects to meet/exceed performance goals. * Leads dissemination activities, including client briefings, conference presentations, publications, and site visits. * Supervises and mentors staff, supporting professional growth and development. * Partner in strategic planning across FY&CE and Health System Solutions (HSS) to implement shared strategic priorities. * Provides methodological consultation and support to evaluation and research activities in other ForHealth Consulting business units. * Perform related duties as required. Qualifications * Ph.D. or equivalent in public health, psychology, social work, sociology, public policy, or a related field; Master's degree with extensive relevant experience will be considered. * A minimum of 5 years of post-doctoral research/evaluation experience required (or equivalent). * Demonstrated record of using a variety of program evaluation/research methods (quantitative, qualitative, mixed methods) * Demonstrated track record in disseminating evaluation/research findings to various audiences through publications, presentations, policy briefs, webinars and other mechanisms * Experience working with or extensive knowledge of public programs such as child welfare, juvenile justice, behavioral health, positive youth development, and family strengthening programs * Proven track record of securing funding through grants, contracts, or other sources, including experience with proposal development and capture planning. * Experience translating evaluation and research findings into actionable recommendations for policy and practice. * Ability to facilitate meetings and establish productive, professional relationships with executive management, government officials, and private contractors * Demonstrated experience in computer based analytic tools (e.g. SAS, SPSS, Atlas ti), as well as MS Office suite * Understanding of policies and procedures related to data security and privacy * Communication and presentation skills, both oral and written, and ability to collaborate effectively with other researchers, staff, clients and external partners * Demonstrated management skills and general knowledge in budgeting * Ability to collaborate across organizational units and with external partners to advance strategic priorities. Additional Information Preferred Qualifications: * Prior work with state agencies, federal programs, or community-based organizations serving children, youth, and families. * Familiarity with government contracting processes and compliance requirements. * Experience working within academic, consulting, or nonprofit environments. * Expertise in culturally responsive and equity-focused evaluation approaches. * Strong professional network within child welfare, juvenile justice, behavioral health, or related fields

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; strong organizational, communication, and interpersonal skills; ability to manage multiple tasks, take initiative, and work both independently and as part of a team; proficiency in Microsoft Office; attention to detail and discretion with confidential information; and flexibility to support occasional evening/weekend events or travel. PREFERRED: Bachelor's degree; experience with MIT systems (e.g., Slate, Buy2Pay, Concur); familiarity with Google Drive, Excel, and PowerPoint; and experience in higher education. 12/19/2025 PROGRAM ASSISTANT, SUPPLY CHAIN MANAGEMENT (SCM), Center for Transportation & Logistics, will support admissions and academic services; maintain admissions database and communications; coordinate webinars, prospective student visits, and fellowship administration; assist with student onboarding and academic recordkeeping; update student resources and program websites; attend meetings and track action items; coordinate academic events such as orientations, luncheons, capstone presentations, and guest speakers; manage logistics including catering, budgets, and event materials; and support Supply Chain Management Program (SCM) staff, faculty, and student initiatives. Find a full job description here: ***********************************************************************************************************************************************************

REQUIRED: Bachelor's degree; a minimum of two years of academic administration or business experience, preferably in a client service setting or project management role; global focus; comfort working with online education and technology; ability to work effectively in a fast-paced environment; team orientation; flexible approach to the work day; excellent organizational, time and project management, customer service, presentation, and written and verbal communication skills; knowledge of monitoring finances; robust Microsoft Office and video conferencing skills; and knowledge of Salesforce or CRM. PREFERRED: Experience in executive or professional education; cultural awareness; and ability to speak, read, and write in another language. Must be able to work some evenings and weekends. Please include a resume and cover letter as part of your application material. 10/6/2025 PROGRAM COORDINATOR FOR DIGITAL PLUS PROGRAMS (DPP), MIT Professional Education (PE), to collaborate with DPP and other internal and external stakeholders such as colleagues, faculty, participants, clients, and online vendors in the delivery of world-class online, blended, hybrid and tele-immersive professional education programs for companies and individuals and be responsible for project management, planning, and organizing logistics and operational details for DPP in an extremely exciting, fast-growing, dynamic, and business and education environment, across time zones, with different cultures, and with several external, global online EdTech companies, vendors, and collaborators. MIT Professional Education (PE), under the School of Engineering, offers a suite of education programs and modalities to serve the continuing educational needs of global professionals.

REQUIRED: Bachelor's degree; a minimum of two years of academic or industry experience, preferably in a customer service setting or project management role, demonstrated ability to work effectively in a fast-paced environment, and in-depth knowledge of Microsoft Office; and excellent written and verbal communication and presentation skills. PREFERRED: Knowledge of Salesforce, Concur, SAP, Quip, and project management tools; experience in executive education; knowledge of MIT; and familiarity with AI tools. Please include a cover letter and resume to apply. 1/12/2026 PROGRAM COORDINATOR, SHORT PROGRAMS, MIT Professional Education (MIT PE), to collaborate with PE and other MIT colleagues as well as faculty and vendors in the delivery of world-class professional education programs to companies and individuals. The coordinator will be responsible for planning and organizing logistics and operational details for Short Programs and other MIT Professional Education programs in a dynamic and evolving business environment. Duties will include serving as a key program contact for all stakeholders; handling applications and coordinating admissions of enrollees through Salesforce); organizing, executing, or supervising all program delivery logistics; collecting program information and materials and assuring their timely publishing and distribution; managing expenditure budgets; negotiating contracts with vendors, collating results from participant surveys; generating specialized reports; evaluating, recommending, and implementing operational changes and enhancements for future programs; participating in cross-functional project teams as needed. May also include providing support to other PE programs as and when needed. MIT Professional Education, under the School of Engineering, offers a suite of education programs and products to serve the continuing educational needs of science and engineering professionals globally.

REQUIRED: Bachelor's degree or equivalent and a minimum of two years or academic administration or industry experience. PREFERRED: Experience in Executive Education or comparable program, or in project management; and familiarity with MIT Sloan or MIT Faculty. 11/13/2025 PROGRAM COORDINATOR, DIGITAL DELIVERIES, Sloan Executive Education, leads the development and management of program operations planning and milestones for asynchronous and synchronous digital deliveries; coordinates logistics for digital filming sessions with faculty, vendors, film production teams and guest speakers; acts as a point of contact for and assist participants before, during and following asynchronous and synchronous digital deliveries; collects program information and materials to support faculty, filming sessions, vendors and participants; negotiates contracts and pricing and follow through to ensure responsiveness of vendors and other resources; develops and maintains complex databases to generate specialized reports including registration, course feedback reports, financial reports and reconciliations; and evaluates, recommends, and implements operational changes and enhancements for future programs. A full job description is available at ********************************************************** This is a two year term appointment with full benefits.

REQUIRED: Bachelor's degree; a minimum of two years of administrative and/or project/program management experience; excellent written and spoken English communication skills; ability to manage multiple assignments under tight deadlines while staying proactive in a fast-paced environment and to take direction as well as execute with sound judgment; knowledge of emerging markets and entrepreneurship ecosystems; strong curiosity and passion for entrepreneurship and innovation; and ability to ensure timely delivery of high-quality outputs. This a term position through June 2029 with full benefits. 11/18/2025 PROGRAM COORDINATOR, The Kuo Shaper Center, to support the Fellowships and Global Initiatives (FGI) team in the development and delivery of high-impact programs and collaborate with others within the FGI team and across functional areas to ensure that programs are executed with excellence and serve our mission. A full job description is available here: *******************************************************************

REQUIRED: Bachelor's degree and a minimum of two years of administrative and/or project/program management experience; ability to provide excellent customer service and lead and deliver complex and challenging programs; ability to build relationships and respond to the needs of clients/customers, faculty, and program director, multitask, and work effectively in a pressured work environment with changing priorities and limited supervision. PREFERRED: Three years of business experience, preferably in executive education or a business requiring comparable skills; experience in program, event, or project management in both live online and in-person settings; or familiarity with MIT Sloan and MIT faculty. This is a one-year term position with full benefits. 11/5/2025 EVENT PROGRAM COORDINATOR, Executive Education, to manage logistics including pre, post, and on-site coordination of full event lifecycle; pivot between different tasks required for planning on-site and live online program deliveries; organize catering needs for on-site programs including dinners and receptions; arrange external program vendors and negotiate all contracts and pricing; manage all technical aspects of live online program deliveries including participant troubleshooting, faculty training, platform exploration, and video editing; balance the requirements of numerous programs in varied stages of planning and with overlapping schedules and deadlines; participate in cross-functional project teams and proactively engage in continuous improvement of program operations; communicate with participants and clients in addition to providing a high level of support for all program faculty; collect, upload, and maintain all program website information and materials; use complex databases and learning management systems to ensure a superior customer experience; collaborate on the development and management of the program budget; forecast all projected program expenses as related to logistics; and reconcile and balances budget post program. A full job description is available here: *********************************************

REQUIRED: Bachelor's degree and a minimum of two years of administrative and/or project/program management experience; ability to provide excellent customer service, lead and deliver complex and challenging programs, and build relationships and respond to the needs of clients/customers, faculty, and program director; and the ability to multitask and work effectively in a pressured work environment with changing priorities and limited supervision. PREFERRED: Three years of business experience, preferably in executive education or a business requiring comparable skills; experience in program, event, or project management in both live online and in-person settings; and familiarity with MIT Sloan and MIT faculty. 12/8/2025 EVENT PROGRAM COORDINATOR, Executive Education, to manage logistics including pre, post, and on-site coordination of full event lifecycle; pivot easily between the different tasks required for planning on-site and live online program deliveries; organize catering needs for on-site programs including dinners and receptions; arrange external program vendors and negotiate all contracts and pricing; manage all technical aspects of live online program deliveries including participant troubleshooting, faculty training, platform exploration, and video editing; balance the requirements of numerous programs in varied stages of planning and with overlapping schedules and deadlines; participate in cross-functional project teams and proactively engages in continuous improvement of program operations; communicate with participants and clients in addition to providing a high level of support for all program faculty; collect, upload, and maintain all program website information and materials; use complex databases and learning management systems to ensure a superior customer experience; collaborate on the development and management of the program budget; forecast all projected program expenses as related to logistics; and reconcile and balance budget post program. A full job description is available at **********************************************

REQUIRED: High school diploma or equivalent; a minimum of three years of administrative, office, or related experience; strong interpersonal and communication skills and be willing to be the friendly and welcoming face of S3; sensitivity to individuals in distress; excellent judgment and discretion in handling confidential information; attention to detail and strong organizational skills; and demonstration of initiative, flexibility and ability to work in a high energy, dynamic environment. PREFERRED: Bachelor's degree; knowledge of MIT or experience in higher ed; desire to work in a service-oriented office, with a diverse student body and staff; or experience with FileMaker. 1/12/2026 ADMINISTRATIVE ASSISTANT 2, Student Support Services, assists Students Support Services in accomplishing its mission to promote the academic success and holistic wellbeing of students and provides assistance with the daily administrative functions of Student Support Services (S3) and administrative support to a staff of 9. Primary areas of responsibility include serving as the first point of contact at Student Support Services front desk, and back-up for Disability and Access Services (DAS) front desk; monitoring office email account and virtual drop-in system; scheduling appointments; maintaining students' records; providing technical support for the office including maintaining S3's database and website; coordinating S3 advertising and communications to the community; and other day-to-day administrative and financial functions. A full job description is available here: **********************************************

REQUIRED: High School diploma or equivalent; a minimum of two years of administrative, office, or related experience; understanding of their work and its effects on operations within and beyond their unit; ability to recognize needs of the unit and how it impacts other areas of MIT/Sloan and understand own role relative to all areas; basic office computer software skills; ability to identify and learn new programs and software skills, as necessary; easily negotiate Internet; perform more complex searches; and excellent interpersonal and communication skills in order to represent the work area and the larger MIT community. 1/12/2026 ADMINISTRATIVE ASSISTANT 1, Sloan Behavioral & Policy Sci (BPS), under supervision of the Director or Assistant Director, provides administrative support for one or more academic areas and groups at the Sloan School of Management. Will synthesize, evaluate, and communicate clearly and evaluate tasks with an eye toward efficiency; anticipate and initiate actions regarding office operations which require knowledge of the Institute and other departments; supports the mission of the Sloan academic areas, and through continuous professional development, strengthens competencies that are most valued at the school. A full job description is available at ********************************************

REQUIRED: High School diploma or equivalent; a minimum of three years secretarial, office, or related experience; strong interpersonal skills and ease with both telephone and in-person contacts; team-oriented, proactive self-starter with excellent organizational, communication and time management skills; ability to work with minimal supervision and leverage resources to streamline administrative processes; ability to prioritize competing demands and follow through on tasks despite interruptions; discretion and excellent judgment especially in matters of confidentiality; and extensive proficiency with standard administrative software suites (Microsoft, Google Drive, Dropbox etc.). PREFERRED: Bachelor's degree or a thorough understanding of MIT administrative processes. This is a one-year position renewable upon mutual agreement and continuity of funding. 12/18/2025 ADMINISTRATIVE ASSISTANT 2, Mechanical Engineering, perform complex and diverse duties in support of Mission Innovation X (MIx); serve as a primary source of information to Executive Director, his staff and students, requiring broad knowledge of policies and resources; manage incoming calls, visitors, and e-mail inquiries, which includes, in general, responding to standard and complex inquiries and use judgment and knowledge to determine when to arrange consultations with supervisor; monitor and reconcile accounts, process reimbursements and Procard verifications for staff and students and report to the Executive Director, principal investigators, Financial Coordinator, and/or Senior Program Manager on financial matters; prepare correspondence to respond to internal inquiries from clients and Institute representatives, and external inquiries from outside individuals, institutions, and agencies, for own or supervisor's signature; and compose, edit, and proofread key office and promotional materials; prepare Concur travel expense reports; assist in creating a welcoming and well-organized office environment, maintain filing system for easy materials retrieval, and distribute mail; and will handle confidential staff and graduate student information for the Executive Director and Senior Program Manager.