Senior Administrative Assistant jobs at Massachusetts Institute of Technology

Administrative Assistant to $70K - Join a Mission Driven Organization! Our client, a stable and culture-oriented nonprofit, is seeking an Administrative Assistant to deliver high-level support to executive leadership in a fast-paced environment. This role involves managing complex calendars, coordinating meetings, and serving as a trusted point of contact for internal and external stakeholders. The ideal candidate brings proven administrative experience and exceptional organizational skills. Position Details: Location: Roslindale, MA Work Model: In Office Degree: Preferred Responsibilities include managing dynamic calendars for multiple executives; coordinating meetings and logistics; serving as a liaison between leadership and stakeholders; partnering with other assistants to ensure seamless support; anticipating scheduling conflicts and resolving them proactively; and providing general administrative support including correspondence and document preparation. The ideal candidate possesses prior experience supporting senior leaders; strong calendar management and prioritization abilities; excellent organizational and communication skills; high level of discretion and professionalism; and a collaborative approach to working within a team environment. Enjoy competitive compensation, comprehensive benefits, and free on-site parking while contributing to an organization dedicated to transforming the aging experience! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Administrative Assistant to $55K - Join a Dynamic Research Environment! Our client, a renowned healthcare and research institution, is seeking an Administrative Assistant to provide essential support to leadership and team members in a fast-paced setting. This role involves managing complex calendars, coordinating meetings and travel, and assisting with grant preparation and document editing. The ideal candidate brings 2+ years of administrative experience and strong organizational and communication skills. Position Details: Location: Boston, MA Work Model: In-Office Degree: Required Responsibilities include managing busy calendars and scheduling meetings; coordinating domestic and international travel arrangements; organizing on-site and virtual events, including catering and logistics; assisting with grant applications and internal approval processes; preparing and editing correspondence, reports, and manuscripts; processing invoices and expense reports; maintaining office files and supply inventory; and providing backup support to other administrative staff as needed. The ideal candidate possesses proficiency in Microsoft Office Suite; excellent written and verbal communication skills; strong attention to detail and ability to prioritize tasks; experience handling confidential information with discretion; and the ability to work independently while supporting multiple stakeholders. Enjoy working in a collaborative environment with opportunities to contribute to impactful research projects and access to comprehensive benefits! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Department of Psychiatry ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2026 ---- Location: AUSTIN, TX ---- Job Details: General Notes This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC. The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health. This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace. Purpose The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals. Responsibilities Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations. Assist with calendar management for outreach-related events, workshops, and meetings. Manage email correspondence for outreach and program activities. Create agendas and arrange logistical details for meetings and events. Organize receipts and documentation required for reimbursement. Determine appropriate referrals based on the patient's clinical background. Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN. Maintain updated referral records. Track patient referrals across programs. Use the Electronic Medical Record to communicate referral information to the team. Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions. Maintain accurate and professional correspondence logs, files, databases, and other tracking systems. Schedule time for communications and document review. Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility. Assist with staff hiring, onboarding, and offboarding processes. Maintain current inventory records for paper and promotional supplies. Develop estimates for supply needs. Organize purchase requests. Coordinate purchase orders. Assist in data entry and data collection for program monitoring and evaluation. Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement. Support alignment with legislative mandates and institutional goals. Perform other duties and special projects as assigned. Required Qualifications Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience Experience working in a medical, mental health, educational, or related setting Excellent communication skills Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.) Relevant education and experience may be substituted as appropriate Preferred Qualifications Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting Experience with Google Suite products Experience with database management Professional demeanor with tact and respect at all times Salary Range $49,000+ depending on qualifications Working Conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Occasional weekend, overtime, and evening work to meet deadlines As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Job Posting Title: Senior Administrative Associate * --- Hiring Department: Department of Psychiatry * --- All Applicants * --- Weekly Scheduled Hours: 40 * --- FLSA Status: Non-Exempt * --- * --- Expected to Continue Until Aug 31, 2026 * --- Location: AUSTIN, TX * --- Job Details: General Notes This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC. The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health. This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace. Purpose The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals. Responsibilities * Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations. * Assist with calendar management for outreach-related events, workshops, and meetings. * Manage email correspondence for outreach and program activities. * Create agendas and arrange logistical details for meetings and events. * Organize receipts and documentation required for reimbursement. * Determine appropriate referrals based on the patient's clinical background. * Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN. * Maintain updated referral records. * Track patient referrals across programs. * Use the Electronic Medical Record to communicate referral information to the team. * Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions. * Maintain accurate and professional correspondence logs, files, databases, and other tracking systems. * Schedule time for communications and document review. * Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility. * Assist with staff hiring, onboarding, and offboarding processes. * Maintain current inventory records for paper and promotional supplies. * Develop estimates for supply needs. * Organize purchase requests. * Coordinate purchase orders. * Assist in data entry and data collection for program monitoring and evaluation. * Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement. * Support alignment with legislative mandates and institutional goals. * Perform other duties and special projects as assigned. Required Qualifications * Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience * Experience working in a medical, mental health, educational, or related setting * Excellent communication skills * Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.) * Relevant education and experience may be substituted as appropriate Preferred Qualifications * Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting * Experience with Google Suite products * Experience with database management * Professional demeanor with tact and respect at all times Salary Range $49,000+ depending on qualifications Working Conditions * Repetitive use of a keyboard at a workstation * Use of manual dexterity * Occasional weekend, overtime, and evening work to meet deadlines * As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace. Required Materials * Resume/CV * 3 work references with their contact information; at least one reference should be from a supervisor * Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. * --- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. * --- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. * --- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. * --- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. * --- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. * --- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. * --- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: * E-Verify Poster (English and Spanish) [PDF] * Right to Work Poster (English) [PDF] * Right to Work Poster (Spanish) [PDF] * --- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Executive Assistant, Student Life Vice President of Student Life Department: Student Life Salary: $64,000 - $69,000 The Executive Assistant represents the Vice President of Student Life to various internal and external constituencies, including Student Life personnel, the University's executive leadership, the Board of Trustees, families, and students. The Executive Assistant directs key administrative operations, focusing on leading and managing special projects for the division, maintaining confidential information and communications, coordinating schedules, and managing financial and budgetary processes for the Vice President's Office. This is an in person on campus non - remote position. * Provide high-level, high-touch, and confidential administrative support to the Vice President for Student Life -- including, but not limited to: managing, prioritizing, and addressing inquiries to the Vice President from internal/external constituencies; leveraging the Student Life team by deploying internal/external inquires to the appropriate team member; schedules and arranges the Vice President's professional travel; assists with the recruitment process for key positions within the Vice President's purview; makes evaluation of the demands for attention of the Vice President in order to conserve the supervisors time; assist the Vice President with the management of email and social media messages; scheduling appointments and meetings, and managing Vice President's Office and Division-wide calendars. * Provides effective liaison between the Vice President and other Executive Offices and departments of the University, especially the units within the Division of Student Life - manages email groups and communications with both Student Life directors and the entire Division; schedules Student Life directors' meetings and manages the agenda and minutes for the meeting; assist the Vice President in preparation for a variety of meetings and presentations, including to the University Senate, Executive Cabinet, and various Committees; and schedules and makes facility arrangements for events and programs out of the Vice President for Student Life office. * Maintains all communications with appropriate committees of the Board of Trustees - coordinates correspondence to the committee and provides meeting dates and takes accurate minutes; manages all correspondence through the Board portal; coordinates/prepare presentations by Student Life personnel to the board committee; and assists the Vice President with presentations on topics before the full Board. * Directly manages the operating budget of the Vice President- serves as the signature authority for these accounts, ensuring all invoices and charges are assigned to the appropriate accounts and coordinates requisitions and management of the Vice President's capital budget. * Assists the Vice President in preparation for the annual budget process, such as ensuring Student Life directors submit budget requests on time and compiles budget information for the Vice President in advance of budget meetings. * Maintains a welcoming and professional office environment - operates various office equipment and is proficient with the different systems and platforms used; coordinates office coverage at all times and during all College standard business hours; and hires and trains college work-study students. Ensures student personnel reflect the appropriate professional etiquette for a Vice President's office. * Lead the coordination of division events and meetings. Plan for logistics, catering, marketing, technical functions, and other aspects of division events and support the Vice President and senior division leadership with hosting and event planning responsibilities. * Maintain office supply inventory and office equipment. Order supplies and request service for office equipment and telephones when needed. * Maintain proficiency in the use of software/technology systems and applications. Participate in ongoing training to maintain competency in new technologies. * Other duties and special project as assigned. Education: Required: * HS Diploma or GED * Vocational or Technical Training Preferred: * Associates Degree, vocational or technical school degree * Bachelors Degree Work Experience: Minimum of 5 Years Founded in 1853, Manhattan University is an independent Catholic Lasallian institution located in Riverdale, NY that embraces students of all faiths, cultures, and traditions. The mission of the University is to provide a dynamic student-centered educational experience that prepares graduates for lives of personal development, professional success, civic engagement, and service to their fellow human beings. We expect our faculty, administration, and staff to be knowledgeable about our mission and to make a positive contribution to the mission. Manhattan University provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, race, creed, color, sexual orientation, military status, sex, disability, marital status, partnership status, pregnancy, caregiver status, domestic violence victim status, gender identity or expression, arrest or conviction record, criminal history, credit history, national origin, alienage or citizenship status, unemployment status and salary history. Manhattan University values and celebrates diversity and is committed to providing an inclusive environment for all employees. All interested, qualified persons are encouraged to apply.

We are seeking a highly organized, detail-oriented, and self-motivated Executive Administrative Assistant to support leadership in higher education setting for distance education programming. This remote role is ideal for a systems thinker with strong time management, communication, and problem-solving skills. The successful candidate will play a key role in supporting distance education leadership in academic operations, faculty onboarding, practicum placement processes, and semester preparation. Responsibilities Administrative & Executive Support Manage calendars, schedule meetings, and coordinate appointments across departments. Track due dates and associated work projects, ensuring timely follow-up and project completion. Communicate effectively with internal and external stakeholders. Academic & Program Support Audit Canvas LMS course shells for upcoming semesters. Support quality assurance processes and compliance with course materials and program delivery. Assist with practicum placement coordination and documentation. Support HR processes for new faculty onboarding. Project & Data Management Working independently with self-directed oversight of project details and timelines, ensuring alignment with strategic goals. Calculate data, develop reports, and maintain accurate records. Utilize Microsoft Excel and Office 365 suite products for data tracking and reporting. Leverage Microsoft Copilot tools to enhance productivity and workflow. Comfort with evolving digital tools and platforms. Collaboration & Communication and Interact professionally across departments and with external partners. Provide excellent customer service, student, faculty, administrator, and public relations support. Communicate effectively with graduate administrators, students, and faculty. Qualifications Education/Experience Bachelor's Degree required. Master of Social Work preferred. Knowledge/Skills/Abilities Required Bachelor's degree. Strong proficiency in Microsoft Excel and Office 365. Experience with calendar management, scheduling, and follow-up systems. Excellent organizational, time management, and communication skills. Ability to work independently and manage multiple timelines. Candidates are expected to maintain a reliable internet connection to support video conferencing and use of required online platforms. An official laptop will be provided for all work-related duties. Candidates are expected to work from a quiet and secure location that supports confidentiality and allows for focused, uninterrupted work during business hours. Availability to work during Eastern Standard Time (EST) hours, with occasional evening availability for scheduled events Preferred: MSW degree. Experience supporting students. Familiarity with Canvas LMS or other learning management systems. Experience with Microsoft Copilot tools. Travel Fully remote position with limited to no travel. Working Conditions Requires long hours at a computer and workstation. Collaborative virtual team environment. Maximum Salary USD $70,000.00/Yr. Minimum Salary USD $56,000.00/Yr.

The Executive Administrative Assistant position is a full-time employment opportunity. Reporting to the President's Office Manager and supporting multiple executives at the University of Arizona Global Campus, the Executive Assistant will have regular interaction with multiple departments and or outside agencies for the University of Arizona Global Campus and its subsidiaries. The job will work with a team of Executive Assistants to provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment including, but not limited to, drafting and developing communications; creation and preparation of meeting materials including agendas and meeting minutes, among others; creating and preparing meeting materials for committee meetings and transmitting to team members; administering heavy calendaring and travel; assisting in preparing communication within the company as well as among other entities and individuals; coordinating and managing events such as large department meetings, board of directors meetings and team retreats; and working on delegated matters requiring discretion and independent judgment. Duties & Responsibilities: Work nights and weekends as needed. Remote if out of state, can be hybrid if lives in AZ. Manage, coordinate, and work independently to handle the schedules of multiple executives including heavy complex calendaring and preparing all the necessary items for the meeting (ex: room setup, catering, technology setup, documents, etc.) Arrange travel and reconcile monthly expenses for multiple executives. Provide meeting support held by the executives including creating and preparing meeting materials including agendas, presentations, charts, and documentations; meeting and webinar support; recording minutes; and following up on action items requested of the executives. Provide necessary support to the teams of the executives as it relates to the work of the executives. Handle highly sensitive and/or critical information, files, records and reports with the utmost professionalism, discretion, and confidentiality. Work collaboratively with the administrative team to ensure the day-to-day operations of the Executive Office is met and provide backup when needed. Under the direction of the Chief of Staff, support special initiatives and projects of the university. Under the direction of the Chief of Staff support VIP meetings, retreats, and events initiated by the Senior Vice President or the Executive Leadership Team. Ensure all necessary materials from staff and other sources are completed and submitted completely and timely. Other duties as assigned that will administratively support the executives' goals, and the university's critical student goals as well as the mission, vision, and purpose such as special projects, pulling reports, etc. Knowledge, Skills, and Abilities: Experience managing and coordinating the schedule and travel for an executive or senior management level employee. Possess strong written and oral communication skills. Expert working knowledge of MS Office: Office 365, Outlook, Word, Excel, and PowerPoint. Must be able to use sound judgment and tact when dealing with board members and public. Ability to work under pressure in a fast-paced environment and deal with transitions. Excellent communication, interpersonal and organizational skills. Possess emotional intelligence including a high level of self-awareness, awareness of others, and awareness of institutional culture. Demonstrated effective critical thinking, independent judgment and decision-making skills. Proven ability to multi-task and support on various levels. Must be professional with the ability to be discreet with sensitive and highly confidential information. Possess integrity, trust, common sense, and problem-solving abilities. Self-starter, independent and meticulous with strong follow up skills. Pro-active, anticipate the needs of the office, takes initiative, prioritizes work and delivers results. This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve. Minimum Qualifications: Bachelor's degree or equivalent advanced learning attained through professional level experience required. Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience required. Preferred Qualifications: 5 years related work experience in an administrative support role in the corporate setting preferred. Working knowledge of Concur, Workday, Serengeti Tracker, and ADP a bonus. Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here . Rate of Pay: $28.56 - $35.70 Compensation Type: Hourly at 1.0 full-time equivalence (FTE) Grade: 8 Compensation Guidance: The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator. Special Instructions to Applicant: The application window is anticipated to close Friday, December 12, 2025 (11:59 PM MST). Career Stream and Level: PC2 Job Family: Administrative Support Job Function: Organizational Administration Notice of Availability of the Annual Security and Fire Safety Report: In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office. For more information regarding this position, please contact us at ******************.

This position provides a broad spectrum of support on a wide variety of duties in the office of the Vice President of University Advancement, which oversees several departments, including Development, Alumni Relations, Grants and Sponsored Programs, Campus Events, the Danforth Art Museum, and the Danforth Art School. Responsibilities include complex administrative duties requiring a significant degree of confidentiality, independent judgment, autonomy, initiative, general Framingham State University (FSU) knowledge, and the ability to prioritize and manage multiple assignments and tasks. SUPERVISION RECEIVED: Vice President of University Advancement SUPERVISION EXERCISED: May supervise contract employees or student workers, as assigned EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES: * Acts as point of contact for the Vice President of University Advancement for campus departments and off-campus partners. * Provide high level administrative support including drafting and managing correspondence, and managing the Vice President's calendar, including arranging meetings, appointments, and travel. * Supports the Vice President in managing their portfolio of assigned donors and prospects, and the FSU Alumni Association and Foundation Board of Directors. * Schedules and arranges for meetings, interviews, trainings, appointments, or similar activities, including the preparation of agendas, notetaking during meetings, preparing and distributing minutes, and following up on action items. * Serves as the first point of contact for the Office of Development & Alumni Relations, including receiving visitors, answering phones, managing the department voice mail account, managing general emails. * Supports all of the Division's departments in tracking expenses, creating purchase orders, processing invoices, and reconciling accounts, and ordering and managing office supplies and equipment, * Coordinates with Facilities for any department-specific needs, such as repairs or space adjustments. * Assists staff in preparing and processing travel and expense reports, ensuring timely reimbursement. * Enters, updates, and maintains data in the database of record, including identifying and updating records with new contact information or information on deceased alumni and donors. * Compile data and generate reports for department leadership or external stakeholders as needed. * Serves an integral role in the management of cash and non-cash contributions. Receives gifts and ensures University policies are followed relative to the acceptance of gifts. * Assists in organizing and attending departmental events, and processing event registrations. * Manages the Department's student employees, including creating and managing schedules. tracking attendance, and prioritizing their work. * Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility. * All other duties as assigned. WORKING CONDITIONS: Work primarily occurs on campus in a traditional office space. Requirements: MINIMUM QUALIFICATIONS: * Associate's degree. * 3+ years of professional office experience. * Excellent verbal and written communications skills. * Creativity, initiative, and independence in carrying out responsibilities; personal approachability, and the ability to work as a member of a team. * Strong organizational skills including the demonstrated ability to effectively handle multiple tasks while paying close attention to detail. * The ability to work with high level board members, alumni, donors, and friends. * Proficiency with Microsoft Office suite. PREFERRED QUALIFICATIONS: * Bachelor's degree. * Experience working in higher education. * Knowledge of fundraising and alumni relations. Additional Information: This is a full-time, exempt, benefits-eligible, non-unit position. The salary range is $67,000-71,500. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply. Application Instructions: Candidates must apply online by submitting: * Cover Letter, * Resume/CV, * Equity and Inclusion Statement* * Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application). * Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to equity and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss past efforts, future plans, research, scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the University's efforts to promote an equitable and inclusive learning and working community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials. For best consideration, please submit application materials by December 19, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee. Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket. Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at ************ or *****************************.

Connexus Credit Union - Who We Are: Serving members across all 50 states, Connexus Credit Union is a member-focused cooperative that is proud to return profits to member-owners through high yields for checking accounts and deposit products, as well as competitive rates on our loans. We are a remote first employer with the majority of our employees residing in the upper Midwest. As an employer we foster collaboration and high performance to achieve excellence. We holistically care for and develop our employees to thrive personally and professionally. We are proud to share our success with our employees and those we serve. Connexus offers an Amazing Benefits package: 25 days of paid time off and 10 paid holidays 16 hours of paid Volunteer Time Off 401K Retirement with up to 6% employer match Excellent Health, Dental, Vision insurance, including multiple plan options Health Savings Account with generous employer contributions Employer paid Life insurance, Short-Term and Long-Term Disability Tuition Reimbursement from $4,000 - $7,000 per calendar year Robust Learning and Development program that includes an annual professional development stipend This position requires that candidates must reside within a one-hour radius of the Wausau, WI area and be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs. Responsibilities: Provide high-level detailed executive support to the Executives and Executive Services team in a fast-paced, constantly evolving environment. Manage and control calendar; assist in scheduling and/or arranging appointments and meetings; research and secure proper travel arrangements as necessary. Screen, evaluate, and process applicable daily mail and email correspondence for each Executive; research and respond to questions, provide information as required and/or route accordingly. Interact daily with a wide variety of individuals in a broad range of situations that require tact, discretion, diplomacy, sensitivity, personal creativity, and accountability. Serve as liaison between each Executive and other departments within the organization. Prioritize and autonomously manage multiple projects simultaneously. Assist Executive with highly confidential information ensuring accuracy and thoroughness in all requests. Provide solutions and decisions around vendor contracts in regard to event contracts, catering contracts, etc. Process expense reports, corporate card reimbursements, travel expense reconciliation, and other financial activities, timely and efficiently. Provide back-up assistance as needed with planning, executing, taking minutes, and providing support at a variety of events as directed by Executive and Board of Directors to include Executive Leadership Retreats, Board of Director Planning Retreats, the Annual Meeting, and/or All-staff related meetings. Participate in regular Executive Assistant team meetings to discuss best practices, training and development, and office coverage. Exercise administrative judgment; assuming responsibility for decisions, consequences, and results impacting employees, costs, and/or quality of service within the assisted functional areas. Prepare meeting materials and presentations, coordinate logistics for, and take minutes at weekly team or project meetings as requested. Position Requirements: This position requires that candidates must be available to work onsite at our Corporate Office at least once per month, with additional visits as required for business needs, as well as have flexibility during evening hours, and weekends for requests from executives is Required. Associate's degree or commensurate experience is Required. 5+ years of experience as an Executive Assistant is Required. Prior experience supporting a CTO, CIO, or senior leaders within a technology-focused environment is Required. Experience in a highly regulated industry such as Credit Union, Banking, Insurance, or Healthcare is Required. Experience supporting committees and boards, including meeting preparation and minute-taking is Required. Proficiency in PC software applications, including Adobe Acrobat X Pro and Microsoft Office Suite (Outlook, OneNote, Word, Excel, and PowerPoint), with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and email correspondence is Required. Connexus Credit Union's Employer Recognitions: 2024 Best in Class Employer, Gallagher 2025 Best Place to Work in IT, Computer World Equal Opportunity Employer/Disabled/Veterans/41 CFR 60-1.4, 41 CFR 60-1.35

Administrative Assistant I SALARY: Grade 15 GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES: Support the English & Communication department with all administrative duties in connection with assigned unit activities including but not limited to office services, records control, budget, communication and coordination, department personnel services. Hire train and supervise part-time staff and student employees. Monitor assigned unit activities; confer with department staff; maintain liaison with other departments and colleges/centers; review and analyze data concerning assigned unit activities (e.g. budget, hours, schedule). Position requires prioritizing work from many levels of stakeholders and assigning workflow to reflect those priorities, matching work to staff experience and abilities. Prepare reports; respond to inquiries; perform related work as required. Follows the University's best practices to build and/or support student academic success and retention, and assists in meeting strategic objectives for persistence and timely graduation of all the student populations. SUPERVISION RECEIVED: Works under the supervision of the Chair of the Department of English and Communication. DIRECT REPORTING STAFF: Clerical staff; Students THEIR STAFF: None DETAILED STATEMENT OF DUTIES AND RESPONSIBILITIES: * Support the English & Communication department with all administrative duties in connection with unit activities and programs. * Maintain the office operation of the department by directing workflow processes such as requests and queries from faculty and students, and create process for work for other office employees. * Prepare and maintain confidential records of a sensitive nature including related to teaching, committee work and research activities of the faculty, including but not limited to: faculty hiring, annual faculty evaluations, reappointments, tenure and promotion, periodic multi-year review, faculty personnel records, faculty credentials, and requests for leave of absence, among others. * Under the supervision of the Department Chairperson, administer the Department components of the University's fiscal records systems (such as Byways, PeopleSoft and Bonitasoft), maintain inventory of and order supplies and equipment, check on the status of requisitions and account balances; retrieve, check, or monitor fiscal data pertaining to the various accounts of the Department, facilitate periodic system audit activities, attend training, and update workshops and sessions. * Hire, supervise, evaluate, schedule the duties and approve time for student employees. Asist in the hiring process of clerical staff in the department. * Maintain ProCard accounts and accurate monthly records for audit. Reallocate expenses as needed. * Perform financial duties under the direction of the Chair, for the department, programs and affiliated centers, which include, but are not limited to, document for approval all records and budget expenses, compiling financial information for departmental budgeting purposes, process purchase requisitions and invoicing and maintain records, monitor and verify account balances and request transfer of funds as needed, prioritize and maintain all office expense spreadsheets and submit queries for estimates. * Maintain communications with all faculty including scheduling and agendas for meetings, course listings, and schedule proposals. * Provide administrative support in connection with assigned unit activities including unit programs (e.g. First Year English and Master's in Professional Writing & Communication) and affiliated centers (e.g. Multiliteracy & Communication Center, American Language and Culture Institute), such as office services, records control, department personnel service, temporary staff recruitment etc. Monitor assigned unit activities; confer with department staff; maintain liaison with other departments and colleges/centers; help prepare reports. * Assist with all university and departmental policy and procedure changes , which impact workflows processes for faculty and staff. This includes acting as point person for training and facilitating faculty-initiated actions (e.g. travel expenses) and changes in facilities (e.g. phone system). * Archive syllabi and other teaching materials germane to record-keeping and assessment of department programs. * Assist with the processing, preparation and security of faculty appointment letters, annual evaluations, promotions, and renewals; explain provisions and contents of various documents and programs to faculty and students. * Oversee process for Part Time Lecturer (PTL) recommendations and appointment letters for accurate PTL salary payroll calculations. * Generate and proofread various materials such as letters, memos, reports, correspondence, exams, forms, records, and other related materials from rough draft and corrected copy using office software, and electronic mail, which may contain confidential information. * Maintain functioning office space, including ordering materials, record and maintain an inventory of supplies purchased for departmental use; maintains record of expenses against the approved budget and makes recommendations based on department needs. * Keep track of inventory and periodically submit list of department inventory to Property Control. * Assist faculty in preparation of travel authorizations, arrangements, and reimbursements. * Record attendance of personnel assigned to the English Department. Prepare attendance forms as needed for approval and signature and forward to appropriate office. * Reserve and confirm rooms for meeting and other events. Reserve and confirm reservations and arrangements for food, audio visual, computer-based instruction or other special equipment for use in meeting rooms and classrooms. * Greet and screen visitors. Receive telephone calls, take messages, screen calls and answer questions and/or refer to the proper person/office for resolution. * Organize, maintain and scan office files and records, reposts and correspondence required for reference and efficient operation; maintain logs, records and various documents and programs to faculty and students. * Coordinate course evaluations for ENL classes; upon execution, organize the results of course evaluations for nearly 200 course sections per term; work with CITS for timely processing and organize and distribute results per the needs of the department evaluation processes. * Process personnel evaluations and recommendations according to institutional and departmental deadlines, regulations, and procedures (confidentiality a must). * Prepare all necessary data and paperwork for faculty evaluations (FEC) (confidentiality a must). * Prepare and maintain files for each major/minor according to class, which contains transfer evaluations, waivers, transcripts, letters of intent, and distribution work sheets. Check status and maintain up-to-date list of all majors/minors. Maintain advising list and concentration requests. * Prepare certification for graduation for undergraduate and graduate majors/minors. * Organize and coordinate interviewing process, travel arrangements, scheduling, and on campus presentations for faculty searches. * Other job-related duties and responsibilities as assigned QUALIFICATIONS REQUIRED AT HIRE: * Knowledge of the principles and practices of office management. * Knowledge of the methods of general report writing. * Knowledge of the methods used in the preparation of charts, graphs and tables. * Knowledge of the types and uses of general office equipment. * Ability to understand and apply the laws, rules, policies and procedures, specifications, standards and guidelines governing assigned unit activities. * Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. * Ability to follow written and oral instructions. * Ability to gather information through questioning individuals and by examining records and documents. * Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence. * Ability to assemble items of information in accordance with established procedures. * Ability to determine proper format and procedure for assembling items of information. * Ability to prepare general reports. * Ability to maintain accurate records. * Ability to prepare and use charts, graphs, and tables. * Ability to communicate effectively in oral expression. * Ability to give written and oral instructions in a precise, understandable manner. * Ability to deal tactfully with others. * Ability to establish rapport and maintain harmonious working relationships with persons from varied ethnic, cultural and/or economic backgrounds. * Ability to supervise, including planning and assigning work according to the nature of the job to be accomplished, the capabilities of subordinates and available resources; controlling work through periodic reviews and/or evaluations; determining subordinates' training needs and providing or arranging for such training; motivating subordinates to work effectively; determining the need for disciplinary action and either recommending or initiating disciplinary action. * Ability to exercise sound judgment. * Ability to exercise discretion in handling confidential information. QUALIFICATIONS ACQUIRED ON THE JOB: * Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned unit activities. * Knowledge of the proper telephone procedures for making and receiving agency calls. * Knowledge of the types and uses of agency forms. * Knowledge of the laws, rules and regulations governing the state personnel system. * Knowledge of state budgetary procedures relating to positions, salaries and personnel services. * Knowledge of state procedures governing the purchasing and requisitioning of supplies and equipment. * Knowledge of state accounting and budgetary procedures including terminology. * Knowledge of the types and applications of standard office filing systems. * Knowledge of clerical office practices and procedures including office record keeping, office correspondence control, the types and uses of office equipment and supplies and business letter preparation. * Skill in operating general office machines and equipment. * Knowledge of the principles, practices and techniques of supervision. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below. I. An Associate's or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.* II. An Associate's or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.* * Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will only be permitted for a maximum of two years of the required experience. LICENSE AND/OR CERTIFICATION REQUIREMENTS: N/A REMARKS: Ability to work with sophisticated financial and student record-keeping system software for database management, spreadsheet generation, desktop publishing, and internet/email functions. Adapt to constantly changing systems/peripherals and equipment. DEPARTMENT: English & Communication Department NO. OF POSITIONS: 1 INTERNAL/EXTERNAL POSTING: Yes STATE FUNDED: No SALARY: $55,103 to $77,442 HOURS: M-F | 9 am to 5 pm GRADE: 15 UNION: AFSCME UMass Dartmouth offers exciting benefits such as: * 75% Employer-Paid Health Insurance * Flexible Spending Accounts * Life Insurance * Long Term Disability * State Pension Retirement Plan * Optional Retirement Savings Plans * Tuition Credit (Employee, Spouse, & Dependents) * Twelve (12) paid holidays * Paid personal, vacation, and sick time * And More! Benefits for AFSCME Union- AFSCME Applicants must be authorized for employment in the U.S. on a full-time basis. Employment-based visa sponsorship is not available. To apply please submit a letter of interest, a current resume and the contact information for three professional references. The deadline for internal AFSCME applicants is December 4, 2025. The review of internal and external applications will be ongoing until the position is filled. Advertised: 25 Nov 2025 Eastern Standard Time Applications close:

Job Description Join the vibrant team at Colorado Springs Christian Schools as a Part-Time Athletic Administrative Assistant and experience the excitement of working in a faith-driven educational environment. This role offers the unique opportunity to combine your organizational skills with your passion for sports while enjoying the flexibility of working from home. The dynamic culture encourages creativity and forward-thinking, making every day engaging. You'll connect with students and athletes while contributing to a Christ-centered mission that emphasizes excellence and integrity. This position suits those seeking a rewarding experience in the education sector. If you're looking to be part of a fun and energetic team in Colorado Springs, CO, apply today and help shape the future of our athletic programs! Hello, we're Colorado Springs Christian Schools Founded in 1971, Colorado Springs Christian Schools (CSCS) is one of Colorado's leading Christian educational schools for grades K-12. CSCS is a private, non-denominational school accredited by the Association of Christian Schools International (ACSI) and the North Central Association Commission on Accreditation and School Improvement (NCA CASI). CSCS exists to provide an excellent education from a Christ-centered, biblical perspective for lifelong service. Are you excited about this Athletic Administrative Assistant job? As a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, your day-to-day expectations will include coordinating schedules for athletic events and practices, managing communications between coaches, parents, and students, and maintaining accurate records of athlete participation and performance. You will assist in organizing team meetings and help with the preparation of promotional materials for the athletic department. Collaborating with coaches, you will help facilitate a positive and organized environment that enhances our students' athletic experiences. Embrace the challenge of problem-solving as you contribute to the continuous improvement of our programs while upholding our core values of excellence and integrity. Your proactive approach will be key to supporting our mission and fostering a safe and energized atmosphere for all athletes. What you need to be successful To be successful as a Part-Time Athletic Administrative Assistant at Colorado Springs Christian Schools, you should possess strong organizational skills and the ability to multitask effectively. Excellent communication skills are essential, as you will be the primary liaison between coaches, parents, and students. A keen attention to detail will help you manage schedules, maintain records, and prepare promotional materials accurately. Problem-solving skills are crucial for addressing any challenges that may arise during athletic events or practices. Additionally, a strong sense of initiative and the ability to work independently are important, especially with the flexibility of working from home. Being adaptable and forward-thinking will enable you to contribute to the dynamic environment of our athletic department. Finally, a passion for sports and a commitment to upholding a Christ-centered mission will help you thrive in this rewarding role. Ready to join our team? If you think this part-time job is a fit for what you are looking for, applying is a snap - just follow the instructions on this page. Good luck! Job Posted by ApplicantPro

The Panther Group is seeking an Executive Assistant for a university in the Boston, MA area. This is a contract to hire opportunity. The Executive Assistant provides a broad variety of activities that facilitate an executive's, or multiple executives, ability to effectively lead the organization, including the managing the calendars, screening calls, scheduling meetings, preparing agendas, and organizing business travel; producing complex documents, reports, and presentations; supporting complex projects; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executive or executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive, or multiple executives', style and University policy. Key Responsibilities: Serve as the primary point of contact for internal and external constituencies on all matters pertaining to an executive or executives, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect an executive's style and University policy. Makes an executive, or group of executives, more productive by time by reading, researching, and routing incoming correspondence and proofreading, editing, and drafting outgoing communications. Manages an Executive's, or group of executives, calendar(s), screening calls, scheduling meetings, and organizing business travel both domestically and internationally. Manage the large demands for an executive, or group of executives, time by anticipating and resolving potential conflicts. Complete a broad variety of tasks that facilitate the executive, or group of executives. Ability to effectively lead the organization, including assisting with a variety of special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence. Prepare agendas and meeting notes in a timely manner to ensure the executive, or group of executives, are well-prepared for all meetings, events and speaking engagements. Act as the administrative point of contact between the executive and internal and external clients. Maintain office filing and retrieval systems, record meeting discussions, maintain office supplies, place orders as required, and ensure office equipment is in proper working order. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves. Acts as on-boarding resource for new leaders, helping the manager read and understand the organizational culture, guiding them through its different personalities, and serving as a sounding board and confidant. Provide the annual operating budget that the job manages: Process Concur reports, averaging ~$10,000 per month. Essential Qualifications 3-5 years of experience in a similar role in academia with faculty management experience. Bachelor's degree. Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. High level of discretion, organizational skills, attention to detail, diplomacy, customer service with ability to handle complex calendars and overlapping schedules. Ability to understand the workings of the organization, its mission, and people. Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook. Ability and willingness to take initiative and get work done though others. Prior experience managing an office and supporting high level executives is preferred. Pay up to $30 an hour and DOE #INDSUCC

REQUIRED: High School diploma and a minimum of five years of related administrative experience; experience researching and resolving highly complex problems and proactively developing tools and strategies to meet goals and deadlines; ability to anticipate, prioritize, and work on a number of projects simultaneously; ability to work independently and as part of a team; accuracy and keen attention to detail; strong interpersonal and verbal/written communication skills; adaptability and flexibility; comfortable working in a fast-paced environment; demonstrated diplomacy, discretion with confidential information; excellent grammar and proofreading ability; advanced computer skills, including proficiency with Microsoft Office, WordPress, database management, and desktop publishing software; and ability to identify and quickly learn new applications. PREFERRED: Bachelor's degree; and knowledge of SAP, Concur, and MIT financial processes, policies, and procedures. Job #25129-6 8/12/2025 SENIOR ADMINISTRATIVE ASSISTANT, Sloan School of Management, to provide advanced administrative support for the Laboratory for Financial Engineering (LFE) and its faculty director. Will perform complex and diverse duties including: calendar management, and scheduling and handling logistics for complex meetings for the LFE faculty director; triaging client/visitor inquiries and independently replying to correspondence, as needed; teaching and course support; developing, updating, and maintaining databases/recordkeeping; handling purchasing matters and financial transactions, including vendor selection, contracts, and processing invoices; arranging travel and processing reimbursements and other forms; monthly accounts reconciliation and assistance with budget management activities; managing and maintaining online presence, including websites and social media; planning and coordinating high-profile events such as meetings, seminars, workshops, and conferences for a broad range of stakeholders; drafting written material such as meeting summaries, press releases, newsletters, website content, and grant proposals; and assisting with other projects and administrative duties as assigned. A full job description is available at *************************************************

The Assistant to the Assistant Director supports the Assistant Director and the Lower School administrative team in executing the school's mission and achieving annual goals. This role plays a critical part in ensuring smooth day-to-day operations, providing responsive administrative support, and overseeing key school-wide processes and projects. Primary Duties & ResponsibilitiesLower School Administrative Support Oversee daily operations of the Main Office. Monitor staff and student interactions, reporting concerns to the appropriate Assistant Director or school administrator. Assist with disciplinary interventions as needed. Ensure students sent to the office for behavioral reasons remain quiet, productive, and engaged in assigned work. Provide alternative work for students who arrive without assignments or refuse to complete assigned tasks. Communicate outcomes of minor to moderate office visits to relevant teachers and parents. Determine whether an infraction is minor, moderate, or severe, and elevate cases to the Assistant Director when necessary. Collect uniform infraction forms and assign consequences for mild to moderate violations. Maintain strong working knowledge of all school policies and procedures and enforce them when appropriate. Screen phone calls, mail, and visitors, directing them to the appropriate resources. Facilitate communication between teachers and the Assistant Director. Project Management & Execution Manage the projector check-out process. Oversee building locker assignments and address issues as they arise. Complete administrative projects assigned by the Leadership Team, including but not limited to: Mailing attendance and suspension notices Preparing academic documentation Supporting academic concern meetings Preparing school reports Assisting with student incentive programs Monitor faculty/staff sign-in/out sheets and report concerns to the Assistant Director. Maintain and manage the Assistant Director's schedule and calendar. Coordinate and track summer projects. Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office. Assign detentions and communicate attendance to the detention proctor. Submit IT and Facilities Help Desk tickets as necessary. Provide administrative support and coverage at before- or after-school events as needed. Sort, file, collect data, distribute materials, and organize documentation in coordination with the Assistant Director. Complete additional projects assigned by the Assistant Director or Lower School administrators. Manage the school's morning announcement process in collaboration with school leadership. Knowledge, Skills, & Competencies Ability to maintain strict confidentiality and demonstrate professionalism at all times. Excellent oral and written communication skills. Strong ability to uphold and adhere to school policies and procedures. Proven experience managing projects and ensuring follow-through from others. High proficiency in Microsoft Office (or equivalent), including advanced formatting and functional skills. Proficiency with the school's Student Information Management System. Exceptional organizational, planning, and time-management skills. Strong problem-solving and analytical abilities. High attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible, adaptable, and able to respond effectively to shifting priorities. Collaborative and team-oriented approach. This is a 12-month position.

Assistant to the Assistant Director The Assistant to the Assistant Director plays a key role in supporting the Assistant Director and lower school administrative team to ensure the effective and efficient achievement of the school's mission and annual goals. This position also oversees select school-wide administrative efforts and provides consistent support to staff, students, and families. Primary Responsibilities Lower School Administrative Support & Office Management Serve as a first point of contact for staff, students, and visitors; screen phone calls, mail, and visitors and direct them appropriately Report issues of concern to the Assistant Director and/or school administration Provide disciplinary support when needed, including: Supervising students sent to the office for behavioral reasons, ensuring they remain quiet and complete assignments Providing alternative work when no assignment is provided Determining whether infractions are minor, moderate, or require escalation Communicating outcomes of minor to moderate office visits with teachers and parents Collecting uniform infraction forms and assigning consequences as appropriate Enforce school policies and procedures consistently and fairly Facilitate communication between teachers and the Assistant Director Project Management & Administrative Execution Manage daily and long-term administrative projects as assigned, including: Mailing attendance, suspension, and academic notices Coordinating academic concern meetings and student incentive programs Preparing school reports and documents Oversee main office logistics such as projector checkout, locker assignments, and morning announcements Assign detentions and track attendance for the detention proctor Create purchase orders in coordination with the Assistant Director and submit to the business office Submit and track IT and Facilities Help Desk tickets as needed Monitor faculty/staff sign-in/out sheets and report concerns Manage the Assistant Director's calendar and assist with scheduling Coordinate and monitor summer projects as directed Provide administrative support at occasional before- or after-school events Sort, file, collect data, distribute, and organize materials as necessary Required Skills & Qualifications Strong confidentiality and professionalism in all interactions Excellent oral and written communication skills Ability to support, enforce, and adhere to school policies and procedures Proven organizational, planning, and project management skills with strong follow-through High proficiency in Microsoft Office (or equivalent), including advanced formatting and functions Experience using Student Information Management Systems Strong analytical, problem-solving, and decision-making skills Attention to detail and accuracy in all tasks Flexible, adaptable, and able to manage multiple priorities Collaborative, team-oriented mindset with the ability to work independently when needed

Date application must be received for priority consideration by: October 23, 2025 Closing Date or if blank, Open Until Filled: Job Family Group: Support Staff Support Staff Classification Title: Administrative Program Assistant Division/Department: Academic and Student Affairs/Outreach and Engagement Compensation Range (commensurate with experience): Salary Range 19, Steps 1-3, $20.98-$22.83 hourly; $3,636-$3,958 monthly @ 1.0 FTE FLSA Status: Non-Exempt Appointment Basis: 12-month Time Type: Full-time Benefits Eligible: Yes Renewable/Non-renewable/Grants/Limited Duration: Renewable This position must possess and maintain a current, valid Driver License: No This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a Criminal Background Check: Yes Remote Work Type: On-campus Work Hours: M-F (8:00a - 5:00p) Hours are subject to change with notice. Worker Status: Must be able to legally work in the United States without visa sponsorship SPECIAL INSTRUCTIONS TO APPLICANT: Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) a letter providing some detail of the applicant's qualifications and interest in the position; and (2) current resume/CV. - PLEASE NOTE - during the application process, you will be prompted to attach these documents in the area titled "Resume." Please either combine ALL documents into ONE attachment, OR upload each item separately in this section. Failure to upload ALL of the required documents may disqualify application from consideration. For inquiries and additional information, please contact Human Resource Services via email at *********** or by phone at *************. POSITION DESCRIPTION: The Division of Outreach & Engagement at SOU provides non-credit programs and access to credit programs for K-12 youth. This position supports SOU Pre-College Youth Programs through process enhancements, assigned projects, data analysis and reporting, customer service, management of registration and payment processes, and technical support in the running of programs including Advanced Southern Credit, Early Entry, Academic Competitions, summer camps, and more. These programs are self-support through user fees, grants, and donations. Ability to successfully interact with a diverse population is a must. Minimum Requirements Three years of office experience which includes two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures Preferred Requirements Five years experience in general office work Bachelor's degree Intermediate level of experience with Microsoft Office programs, especially Excel Experience composing, editing, and proofing correspondence Experience in basic accounting Web page management and social media marketing experience with demonstrated effectiveness Working knowledge of Banner SIS Working knowledge of Adobe Creative Suite (Photoshop, Illustrator, InDesign) Two+ years working in higher education, nonprofit organizations, education systems, or with youth Essential Functions Duties - The following examples are typical work activities that are meant to illustrate the general range of work functions and are not meant to be all-inclusive or restrictive: (70%) Pre-College (Credit & Non-Credit) Program Support Manage registration processes for an extensive array of youth programs in multiple complex systems (including Banner/Workday, IdealLogic, hard copy, and Excel), including training support staff for these functions; Serve as the primary point of contact for prospective and current program participants, families, community, teachers, coaches, and program partners by phone, email, and in person. Greet, assist, and explain registration/application processes, rules, laws, and policies with professionalism and service excellence as a core value. Maintain a complex multi-program calendar with critical dates for communications, application opening/due dates, and planning benchmarks. Manage and anticipate timelines, content, and audience for communications regarding departmental activities and university policies, processes, and procedures. Understand varying constituent needs. Strategize and modify activities and messages accordingly for external constituents, school district contacts, and affiliate adjunct faculty and instructors. Maintain and enact extensive Pre-College Youth Programs communications strategy, including website, social media presence, email and text messaging, and mailed communications for multiple programs. Oversee and implement back-end preparation for all non-credit programs. Anticipate potential problems, and identify and enact solutions. Meet with the program director to review new program details and make recommendations. Research opportunities, competitors, potential, and current partnerships. Assess the current landscape and trends and make recommendations accordingly. Create and manage systems for tracking and reporting of data as required to meet grant guidelines. (30%) Administrative Duties: Organize, process, and prepare applications from multiple programs for review and acceptance. Review applications against program criteria and make acceptance determinations. Establish and maintain student information digitally for all programs; proficient use of complex CRM system to create, run, and analyze reports and ensure accuracy of data collection. Plan and execute small and large-scale event logistics including food and room reservations; support volunteer recruitment and training. Serve as a liaison to the campus community. Independently create flyers, certificates, and other documents for program use. Assemble and distribute materials and prepare for programs. Ensure accuracy and anticipate needs. Act as webmaster. Ensure the website is up to date with pertinent, engaging, accessibility-compliant, and helpful information in conjunction with program openings and deadlines. Take registration payments via cash, check, and credit card. Apply online deposits to credit registrations. Handle daily deposits, including reconciling online payments for registrations and delivery to Business Services. Create, distribute, and follow up on invoices to external partners. Purchase, procure, and manage departmental inventory. Anticipate and initiate orders for programs. Hire, train, and supervise student and temporary workers to assist with program preparation tasks and registrations. Skills, Knowledge, and Abilities Excellent communication skills; demonstrated ability to effectively communicate information in a clear and understandable manner, both verbally and in writing. Ability to answer inquiries, explain rules, regulations, policies, and procedures; compose, format, and edit written communication; maintain a filing system; use an automated accounting system. Ability to work with frequent interruptions and deal politely with the public. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Expressed ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Strong analytical and research skills; demonstrated ability to gather, evaluate, and develop well-reasoned conclusions and recommendations. Demonstrated ability to proactively assess work operations and anticipate potential problems; ability to develop and implement strategies for preventing/resolving problems. Great ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Must be able to exercise sound judgment and discretion, tact, and diplomacy. Takes initiative in independently planning, organizing, and performing work assignments within broadly defined parameters Demonstrated ability to work with a high level of productivity and accuracy/attention to detail. Excellent organizational and time management skills with the demonstrated ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Excellent computer skills and proficiency with a variety of computer applications including word processing, spreadsheets, databases, online systems, social media platforms, Internet as well as online calendaring and email. Demonstrated ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds. Willingness to work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization and multiple outside agencies. Working knowledge or ability to quickly learn, university infrastructure, policies, and procedures. Demonstrated ability to provide training and direction to student assistants. Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude. Physical Demand Office activities such as sitting in front of a computer for extended periods of time, walking, stooping, bending, answering a phone, move/transport up to 50 lbs. Special Conditions Must be willing to travel and attend training programs off-site for occasional professional development. Must be able to work additional hours and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis. Must be able to successfully pass a pre-employment background check. This position classification has been defined as non-exempt and is subject to the overtime provisions of the Fair Labor Standards Act (FLSA). The person holding this position is considered a mandatory reporter under the Oregon Revised Statutes and is required to comply with the requirements set forth by the Oregon Department of Human Services. _________________________ SOU is an equal access AA/EOE committed to achieving a diverse and inclusive workforce In compliance with the Americans with Disabilities Act (ADA), Southern Oregon University will provide, if requested, reasonable accommodation to applicants in need of accommodation in order to provide access to the application, interviewing, and selection process. You are not required to note the presence of a disability on this application. If, however, you require a reasonable accommodation in the application and/or interview process due to disability, requests must be made in a timely manner to Human Resources. Diversity Statement: Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators, and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community. SOU Land Acknowledgement We want to take this moment to acknowledge that Southern Oregon University is located within the ancestral homelands of the Shasta, Takelma, and Latgawa peoples who lived here since time immemorial. These Tribes were displaced during rapid Euro-American colonization, the Gold Rush, and armed conflict between 1851 and 1856. In the 1850s, the discovery of gold and settlement brought thousands of Euro-Americans to their lands, leading to warfare, epidemics, starvation, and villages being burned. In 1853 the first of several treaties were signed, confederating these Tribes and others together - who would then be referred to as the Rogue River Tribe. These treaties ceded most of their homelands to the United States, and in return, they were guaranteed a permanent homeland reserved for them. At the end of the Rogue River Wars in 1856, these Tribes and many other Tribes from western Oregon were removed to the Siletz Reservation and the Grand Ronde Reservation. Today, the Confederated Tribes of Grand Ronde Community of Oregon (******************* and the Confederated Tribes of Siletz Indians (**************** are living descendants of the Takelma, Shasta, and Latgawa peoples of this area. We encourage YOU to learn about the land you reside on and to join us in advocating for the inherent sovereignty of Indigenous people. Notice to Prospective Employees Section 485 of the Higher Education Act, and The Federal Crime Awareness and Campus Security Act of 1990 (now referred to as the “Clery Act”), require that prospective employees be notified of the availability of SOU's Annual Security and Fire Safety Report. The report provides the annual statistics and campus policies for the reporting of and responding to campus crimes and fires; access to campus facilities; conduct code and campus policies on the use, possession, and sale of drugs/alcohol; and educational/information programs to inform the campus community about campus security procedures and crime prevention. An electronic copy of the Annual Security Report (ASR) can be accessed at the following link: ****************************************************** A physical copy of the ASR is available at no charge upon request. To request a copy, please visit the Office of the General Counsel located in Churchill Hall, 1250 Siskiyou Boulevard, Ashland, Oregon 97520. For more information, call ************, or email ************************.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications * Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. * Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. * Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. * Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. * Experience managing complex calendars, preferably in a national and/or global setting. * Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. * Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) * Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. * Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. * Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. * Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) * Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. * Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. * Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. * Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) * Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. * Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) * Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. * Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. * Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: Bachelor's degree or equivalent experience. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Ability to handle confidential information with discretion. Demonstrated ability to work effectively in a fast-paced and dynamic environment. Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. Assist in drafting and proofreading communications, including emails, memos, and reports. Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities. Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00