Senior Administrative Assistant jobs at Massachusetts Institute of Technology - 72 jobs

REQUIRED: High School education or equivalent; a minimum of three years of administrative, office, or related duties; ability to work independently with minimal supervision and collaborate as part of a team; excellent interpersonal and communication skills, and attention to detail; proficiency with MS Office products, desktop publishing, database, and web software (e.g., WordPress); and familiarity with multiplatform operating systems (Macintosh and PC required). PREFERRED: MIT experience. 1/12/2026 ADMINISTRATIVE ASSISTANT II, School of Engineering and Schwarzman College of Computing - Institute for Data Systems and Society (IDSS), under minimal supervision, performs complex and diverse administrative and financial duties in support of the (faculty) Director and Director of Administration and Finance. Duties include managing a very active calendar; coordinating meetings, events and presentations; editing and proofreading all correspondence, reports, presentations, and recommendation letters; website maintenance; anticipating and initiating actions regarding office operations which require knowledge of the Institute and other departments; serving as initial point of contact for Director's visitors; managing faculty searches and promotion cases in partnership with home departments; organizing weekly IDSS faculty lunches; coordinating complex domestic and international travel arrangements; providing travel itineraries and processing travel expenses using Concur; and providing backup as needed for other IDSS HQ events and activities. The full job description is here: *************************************************

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Hourly Range $31.83 Overview Under the direction of the David Geffen School of Drama/Yale Repertory Theatre (DGSD/YRT) Associate Dean/Managing Director, DGSD Assistant Dean/General Manager, and Chair of DGSD Theater Management Program provides administrative, clerical, and financial management support. Possibility to work remotely one day a week in accordance with DGSD policy. Responsibilities 1. Serves as source of administrative, clerical, and logistical support; serves as primary source of information about and primary contact for Associate Dean/Managing Director, Assistant Dean/General Manager's, and Theater Management Program. Manages contract process for independent contractors and vendors, including sole source form, insurance requirements and other University requirements. 2. Responsible for managing the payment of specific ongoing invoices for Yale Repertory Theatre (Yale Rep) and David Geffen School of Drama, setting up actors and artists as vendors or contractors and ensuring they are paid accurately, and serving as a subject matter expert on Yale's procurement and payment policies to ensure that graduate students effectively handle payments to Yale Rep's vendors. 3. Trains and works with graduate students during their professional work assignments and work-study positions. Students function in professional work assignments on the staff at Yale Rep and the School, hiring and negotiating with guest artists and vendors. These agreements and hiring processes require a high level of nuance. Trains students in Workday, including supplier invoices, procurement, and Yale Supplier Setup. Trains students in sole source documentation, insurance waiver, professional services and consulting agreements. Trains students in HAUS, which is the budgeting and reconciliation platform at the David Geffen School of Drama and the Rep. Trains students in University business policies. 4. Provides logistical and clerical support to Theater Management Chair, faculty, students, visitors, and guests. Creates and distributes Theater Management schedules, documents, and reports. 5. Processes and supports faculty appointments. Facilitates and supports certain faculty searches. Coordinates faculty and program meetings, and provides detailed minutes to Theater Management Chair. 6. Provides organizational and logistical support for Theater Management admissions process. Serves as liaison to the Registrar/Admissions Office. Trains students assigned to support Theater Management-specific admissions and class-assistant activities. Trains Theater Management class and workshop assistants. Coordinates Theater Management student evaluation process. Updates Theater Management Program section of DGSD website. 7. Provides logistical support to Associate Dean/Managing Director, Assistant Dean/General Manager, and Chair of Theater Management. Duties include but are not limited to managing calendars, arranging travel, travel reimbursement, purchasing theater tickets, scheduling and planning big and small meetings, including one-on-one meetings, managing logistics for meetings, booking meals and managing big and small social events, and note taking. 8. Monitors budgets. Participates in budget preparation, periodic projections, and ongoing budget monitoring for Assistant Dean, Associate Dean, and Chair. Processes financial paperwork. Prepares and files expense reports for all parties in a timely manner. 9. Collects project updates in a timely manner; prepares and maintains documentation, tracking, reports and presentations; follows up as appropriate to all offices. 10. Directs the daily operations of all offices. Determines appropriate inventory levels for all types of office supplies and places, processes, receives, and stocks orders. Manages calls for all offices, greets visitors, serves as principal source of information on policies, procedures, programs. Responds to requests for information and provides assistance. Assesses nature of issues and escalates as appropriate. 11. Participates in special projects on a variety of topics. Identifies project needs using discretion and foresight, will gather and analyze data and materials. 12. Performs ongoing review of program processes and systems. Develops, implements, and oversees office procedures designed to streamline operations, eliminates duplication and improves efficiency throughout the program. 13. Coordinates hiring of students and use of student work-study hours; authorizes work-study time timecards. 14. Organizes, coordinates, and implements special events; oversees and maintains Theater Management databases and mailing lists. 15. Other duties as requested by Associate Dean/Managing Director, Assistant Dean/General Manager, and Chair of Theater Management Program. Required Skills and Abilities 1. Strongly demonstrated interpersonal, verbal, and written communication; planning, proofreading, and editing skills. Strongly demonstrated thoroughness, accuracy, and attention to detail. Highly efficient and organized. Ability to remain focused with frequent interruptions. 2. Demonstrated proficiency in drafting appointment, offer, promotion, or other letters or contractual agreements. 3. Strong self-starter with independent judgment; demonstrated ability to remain focused while working on a large and complicated workload requiring confidentiality, coordination, and prioritization. 4. Strongly demonstrated ability to work as a team player effectively and flexibly with a large number of staff, students, interns, guest artists, and other professionals with a commitment to a diverse and inclusive workplace. Strongly demonstrated administrative experience supporting multiple staff members. 5. Experience with expense reports. Intermediate proficiency in Microsoft Office. Familiarity with OneDrive/SharePoint/Teams and project management tools. Strong keyboard skills. Preferred Skills and Abilities 1. Experience and/or interest in professional theater and the performing arts. 2. Familiarity with University purchasing and accounts payable policies and procedures. Knowledge of Access, Outlook, and Workday . 3. Experience in an administrative support role supporting faculty and/or students. 4. Working knowledge of financial management and contracts. Physical Requirements Ability to carry up to 35lbs and walk up three (3) flights of stairs. Principal Responsibilities 1. Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. Required License(s) or Certification(s) Required License(s) or Certification(s): Physical Requirements Physical Requirements: Job Posting Date 01/30/2026 Job Category Administrative Support Bargaining Unit L34 Compensation Grade Labor Grade D Compensation Grade Profile Time Type Full time Duration Type Staff Work Model Hybrid Location 149 York Street, New Haven, Connecticut Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.

Job Posting Title: Senior Administrative Associate ---- Hiring Department: Department of Psychiatry ---- All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Non-Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue Until Aug 31, 2026 ---- Location: AUSTIN, TX ---- Job Details: General Notes This is a state-funded position sponsored by the Texas Child Mental Health Care Consortium (TCMHCC). TCMHCC was created by the 86th Texas Legislature to leverage the expertise and capacity of the health-related institutions of higher education to address urgent mental health challenges and improve the mental health care system in this state in relation to children, adolescents, and perinatal women. The University of Texas Dell Medical School is a Health Related Institution (HRI) for the TCMHCC. The Senior Administrative Associate will work as part of the External Relations and Education Team that supports all Dell Medical School Texas Child Mental Health programs, including the Perinatal Psychiatry Access Network (PeriPAN) and Child Psychiatry Access Network (CPAN), Texas Child Health Access Through Telemedicine (TCHATT), Youth Aware of Mental Health (YAM), and other related mental health programs. CPAN and PeriPAN provide primary care clinic providers and OBGYNs prompt access to on-call psychiatrists for expertise in assessment, treatment, and referrals for pediatric and/or perinatal patients with a mental health challenge. TCHATT provides telemedicine or telehealth services to school districts to help identify and assess the behavioral health needs of children and adolescents and provide access to mental health services. YAM is a school-based program for students in eighth through 12th grades to learn about and explore mental health. This position has an end date of 8/31/2026 but may be renewable based on funding availability, work performance, and progress toward goals. Funding is expected to continue. A flexible working arrangement may be accommodated based on program needs and with supervisor approval. This position may require occasional on-site work. Remote work will require reliable internet access and a private, distraction-free workspace. Purpose The Senior Administrative Associate will support CPAN, PeriPAN, TCHATT, YAM, and other related mental health programs with meeting and event management, patient referrals, communications, promotional supply inventory, data documentation, and other administrative duties. This role will support the External Relations and Education Team to increase the visibility and impact of these programs in accordance with statewide goals. Responsibilities Support scheduling of virtual and on-site meetings, webinars, and outreach events with school districts and/or community organizations. Assist with calendar management for outreach-related events, workshops, and meetings. Manage email correspondence for outreach and program activities. Create agendas and arrange logistical details for meetings and events. Organize receipts and documentation required for reimbursement. Determine appropriate referrals based on the patient's clinical background. Enhance and maintain a database of community providers who accept referrals from TCHATT, CPAN, and PeriPAN. Maintain updated referral records. Track patient referrals across programs. Use the Electronic Medical Record to communicate referral information to the team. Develop and maintain program materials such as FAQs, charts, graphics, reports, dashboards, websites, workflows, and instructions. Maintain accurate and professional correspondence logs, files, databases, and other tracking systems. Schedule time for communications and document review. Participate in activities that support an organizational culture of learning, collaboration, and collective responsibility. Assist with staff hiring, onboarding, and offboarding processes. Maintain current inventory records for paper and promotional supplies. Develop estimates for supply needs. Organize purchase requests. Coordinate purchase orders. Assist in data entry and data collection for program monitoring and evaluation. Maintain accurate and timely data documentation for reporting, auditing, and continuous improvement. Support alignment with legislative mandates and institutional goals. Perform other duties and special projects as assigned. Required Qualifications Bachelor's degree and three years of experience in administrative support, operational support, or customer service; or a high school diploma/GED with seven years of experience Experience working in a medical, mental health, educational, or related setting Excellent communication skills Basic proficiency with Microsoft Office programs (Excel, PowerPoint, Word, Outlook, Visio, etc.) Relevant education and experience may be substituted as appropriate Preferred Qualifications Bachelor's degree and more than five years of experience providing high-quality administrative or operational support in a medical, mental health, or education setting Experience with Google Suite products Experience with database management Professional demeanor with tact and respect at all times Salary Range $49,000+ depending on qualifications Working Conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Occasional weekend, overtime, and evening work to meet deadlines As the University transitions to increased on-site work, the manager will work with the employee to identify the needs of the college/school/unit and will communicate the days and/or times the employee is expected to report on-site, up to 40 hours per week. These needs will be reviewed regularly, and ample notice will be provided for any changes. Remote work will require reliable internet access and a suitable, distraction-free workspace. Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Details Information Posting date 12/19/2025 Closing date Open Until Filled Yes Position Number 1129431 Position Title Executive Assistant to the President Hiring Range Minimum Please Inquire. Hiring Range Maximum Please Inquire. Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Some evening and weekend work required. Location of Position Hanover, NH Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. NA Is this a grant funded position? No Position Purpose Together with the President's support team, supports the management of the highly complex schedule of the President, prepares meeting materials and correspondence, staffs the President at meetings, and supports the day to day operations of the President's Office as needed. The EA serves as a representative of the President's office, engages with key stakeholders and maintains a professional and welcoming office presence. Description The Executive Assistant (EA) is a critical member of a high-performing, fast-paced President's Office, providing direct, high-level administrative and operational support to the President of Dartmouth College. This is not a traditional support role - it requires someone who understands the unique needs and preferences of the president, sees the calendar as a strategic tool and understands that managing time is managing priorities. The EA ensures that the President's schedule, meetings, and materials are aligned with institutional goals and executed with precision, discretion, and professionalism. The role calls for a collaborative operator who: * Pays close attention to detail * Thrives in complexity * Communicates clearly * Stays grounded under pressure * Appreciates the highly confidential nature of this work * Can prioritize, as well as adapt quickly when priorities shift * Knows when to solve a problem vs. when to escalate Required Qualifications - Education and Yrs Exp Bachelors plus 6 or more years' experience or combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Minimum 6+ years of experience supporting a senior executive. * Exceptional written and verbal communication skills. * Excellent organizational and time management skills. * Experience managing complex calendars with strategic intent and political sensitivity. * High technological fluency - proficient in Google Workspace, Microsoft Office, and collaborative tools. * Steady under pressure, with strong emotional regulation and interpersonal tact. * Comfortable handling sensitive and confidential information with discretion. * Excellent judgment, situational awareness, and responsiveness in a fast-paced, high-accountability setting. Preferred Qualifications * Experience in higher education, nonprofit, or public-sector environments. * Experience planning events. Department Contact for Recruitment Inquiries Tracy Truesdale Department Contact Phone Number *********************** Department Contact for Cover Letter and Title Zoya Chhabra, Chief of Staff Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Dartmouth College has retained Kennison & Associates to assist in the search for the Executive Assistant position. To apply for this role, please use this link. If you are not automatically redirected to the application at Kennison & Associates you can copy and past this URL into the web browser ******************************************************************************** A representative from Kennison & Associates may reach out to candidates directly. Quick Link *********************************************** Key Accountabilities Description Calendar Management, including personal support: * Manages the President's calendar as a living, strategic document. * Constantly adapts and optimizes the schedule to reflect shifting institutional priorities, while handling all changes with professionalism, tact, and attention to political nuance. * Coordinates complex travel arrangements, both professional and personal, ensuring seamless execution. * Anticipates conflicts and adjusts scheduling with tact and diplomacy. * Understands not only what is on the calendar but why it matters, and communicates those connections to the team. * Maintains and updates calendar tracking documents. * Manages personal travel and logistics in support of the President's role, including the coordination of childcare, pet care, doctor's appointments, etc. Percentage Of Time 70% Description Meeting & Event Coordination: * Coordinates logistics for meetings and events, including Board of Trustees meetings and Commencement and adjacent events. * Assists with preparation, materials, logistics, catering, and follow-through with excellence and attention to tone. * Provides staffing support for approximately 10-12 evening events and 8-10 weekend events per year, including major institutional gatherings and external stakeholder engagements. Percentage Of Time 10% Description Other duties as assigned: * Provides flexible support to the President and the Office as new priorities emerge. * Assists with special projects, initiatives, and institutional events that may fall outside regular responsibilities. * Steps in to cover or support colleagues in the office during periods of peak activity, staff transitions, or absences. * Adapts to the evolving needs of the President's office and the broader university, contributing wherever needed to ensure smooth and professional operations. Percentage Of Time 10% Description Writing, Briefings, & Communications: * In partnership with the President's Office team, drafts and edits briefing materials, emails, and other communications. * Ensures the President is well-prepared not just for the content of each meeting, but for the role she will play, its context, and its purpose within the institution's broader goals. * Drafts and responds to correspondence on behalf of the President, ensuring confidentiality, tone, and accuracy. Percentage Of Time 10% * -- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. -- Performs other duties as assigned. Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Resume Optional Documents

The Sr. Administrative Assistant will provide support to the IT Management Team and IT departments. Strong team member with a passion for technology and learning to play a key role working across IT and the University. The Bentley IT division supports the digital landscape of the University including teaching and learning, research, student services, cloud computing, and data analytics. Essential Duties * Provide administrative support to all the IT Management Team members across five departments * Perform meeting and event planning with responsibility for all related logistics (sometimes large in scale), and calendaring * Lead/primary website and SharePoint/Teams site updates including drafting of content and departmental communications * Drupal super user for the division, as well as other departments/divisions in need of assistance with the my.bentley page * Maintain the annual communications roadmap/timeline * Maintain IT social media presence * Maintain the University event calendar as it pertains to IT (administrative rights for the University event calendar - approvals) * Manage confidential information (budget, personnel, new hire) * Act as contract approver in the Workday Strategic Sourcing software as needed * Contact for Procurement WSS updates/uploads and enter contracts as needed for the IT management team * Support the IT recruiting process * Assist with the maintenance of department budgets through financial reporting, expense entry and reconciliation, AP and procurement requests * Point of contact for IT management team questions regarding status of payments, requisitions, purchase orders * Act as administrative liaison between IT departments and other University departments such as Procurement, Facilities, Accounts Payable, and Academic Affairs * Maintain records in different systems and oversee day-to-day office operations for two or more of the IT departments Minimum Qualifications * High School Diploma/GED required, Bachelor's preferred * 4+ years of related work experience * Advanced Microsoft Office skills * Strong Drupal skillset (or equivalent website creation software) * 2+ years AP and procurement experience * Strong organizational, multi-tasking, and follow through skills * Strong attention to detail * Ability to follow university processes and procedures * Strong oral and written communication skills * Ability to manage confidential information * Ability to work independently with minimal supervision in an environment with multiple stakeholders, priorities, and deadlines Preferred Qualifications * A team player who will strive to live the Bentley IT Values of Accountability, User Focus, Collaboration, Innovation, and Openness * Experience with Workday Finance and Workday Strategic Sourcing * A positive, helpful attitude * Aptitude for learning new technologies and systems * Prior experience with enterprise-wide systems Pay Transparency At Bentley we offer a "total rewards" package designed to attract, motivate, retain, and reward our employees. This includes competitive compensation, robust benefits, career development and opportunities, generous paid time off, workplace flexibility and a positive, engaging employee experience. In alignment with the Massachusetts Pay Transparency Act and our commitment to equity and transparency, we're sharing the salary grade range for this role. The grade range is based on market data and the scope of responsibilities. Final pay will depend on your experience, education, and other relevant qualifications. Salary Grade Range: $25.82 - $41.55 per hour If you have questions about the salary grade range or need additional information, please contact us at GA_HR_**********************. Bentley University requires references checks and may conduct other pre-employment screening. DIVERSITY STATEMENT Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community. Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

The Sr. Administrative Assistant will provide support to the IT Management Team and IT departments. Strong team member with a passion for technology and learning to play a key role working across IT and the University. The Bentley IT division supports the digital landscape of the University including teaching and learning, research, student services, cloud computing, and data analytics. Essential Duties Provide administrative support to all the IT Management Team members across five departments Perform meeting and event planning with responsibility for all related logistics (sometimes large in scale), and calendaring Lead/primary website and SharePoint/Teams site updates including drafting of content and departmental communications Drupal super user for the division, as well as other departments/divisions in need of assistance with the my.bentley page Maintain the annual communications roadmap/timeline Maintain IT social media presence Maintain the University event calendar as it pertains to IT (administrative rights for the University event calendar - approvals) Manage confidential information (budget, personnel, new hire) Act as contract approver in the Workday Strategic Sourcing software as needed Contact for Procurement WSS updates/uploads and enter contracts as needed for the IT management team Support the IT recruiting process Assist with the maintenance of department budgets through financial reporting, expense entry and reconciliation, AP and procurement requests Point of contact for IT management team questions regarding status of payments, requisitions, purchase orders Act as administrative liaison between IT departments and other University departments such as Procurement, Facilities, Accounts Payable, and Academic Affairs Maintain records in different systems and oversee day-to-day office operations for two or more of the IT departments Minimum Qualifications High School Diploma/GED required, Bachelor's preferred 4+ years of related work experience Advanced Microsoft Office skills Strong Drupal skillset (or equivalent website creation software) 2+ years AP and procurement experience Strong organizational, multi-tasking, and follow through skills Strong attention to detail Ability to follow university processes and procedures Strong oral and written communication skills Ability to manage confidential information Ability to work independently with minimal supervision in an environment with multiple stakeholders, priorities, and deadlines Preferred Qualifications A team player who will strive to live the Bentley IT Values of Accountability, User Focus, Collaboration, Innovation, and Openness Experience with Workday Finance and Workday Strategic Sourcing A positive, helpful attitude Aptitude for learning new technologies and systems Prior experience with enterprise-wide systems Pay Transparency At Bentley we offer a “total rewards” package designed to attract, motivate, retain, and reward our employees. This includes competitive compensation, robust benefits, career development and opportunities, generous paid time off, workplace flexibility and a positive, engaging employee experience. In alignment with the Massachusetts Pay Transparency Act and our commitment to equity and transparency, we're sharing the salary grade range for this role. The grade range is based on market data and the scope of responsibilities. Final pay will depend on your experience, education, and other relevant qualifications. Salary Grade Range: $25.82 - $41.55 per hour If you have questions about the salary grade range or need additional information, please contact us at GA_HR_**********************. Bentley University requires references checks and may conduct other pre-employment screening. DIVERSITY STATEMENT Bentley University strives to create a campus community that welcomes the exchange of ideas, and fosters a culture that values differences and views them as a strength in our community. Bentley University is an Equal Opportunity Employer, building strength through diversity. The University is committed to building a community of talented students, faculty and staff who reflect the diversity of global business. We strongly encourage applications from persons from underrepresented groups, individuals with disabilities, covered veterans and those with diverse experiences and backgrounds.

The Purdue University College of Veterinary Medicine Office of Engagement is looking for a Senior Administrative Assistant. This position provides support for the Offices of Lifelong Learning, Alumni Relations and Special Events, Public Affairs and Communications, and Web Communications. The person in this position will participate in all aspects of planning and delivering online and on-site programs including educational programs, workshops, conferences, events, and communications, with an emphasis on lifelong learning programs and special events for internal and external stakeholders. In addition to maintaining calendars, responsibilities include coordinating meetings, travel, speaker engagements, online programming, and any other support essential to the success of each of the Offices. This position will interface and coordinate with Purdue's central offices for conferences, as well as multiple internal and external clients including administrators, faculty, staff, students, partners, vendors, alumni, and speakers. The person in this position is the initial contact for the suite of Offices, and is expected to provide outstanding customer service and recommend proactive solutions to challenges. This position is 100% onsite without a remote option. About Us: The Purdue Veterinary Hospital highly values the exceptional skills and knowledge our staff bring to our hospital, benefiting our students and patients alike. Located in the picturesque town of West Lafayette, Indiana, Purdue University boasts a stunning campus that houses both a renowned College of Veterinary Medicine and comprehensive Associate and Bachelor degree programs in Veterinary Nursing. Our team play a crucial role in teaching and mentoring students throughout the year, shaping the future of veterinary care. As a member of our university staff, you'll enjoy a generous benefits package that includes medical, dental, and vision insurance, paid time off, and retirement contributions. Join us and be part of a community dedicated to excellence in veterinary medicine and education! What We're Looking For: Education and Experience Qualified candidates will need: * Requires a high school diploma/GED * 3 years of experience in an administrative support role * Working some weekends and evenings to support meetings and events Skills Needed: * Excellent verbal and written communication skills * Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality * Strong organizational and time management skills and attention to detail * Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc * Ability to collaborate and communicate with individuals at all levels within and external to the university to support department needs * Ability to interpret policies and procedures to proactively resolve issues or improve processes * Ability to identify problems and implement or recommend solutions. * Drafting, proofreading, and editing skills What is helpful: * Basic video editing skills * University experience Additional Information: * To learn more about Purdue's benefits summary, CLICK HERE * Purdue will not sponsor employment authorization for this position * A background check will be required for employment in this position * FLSA: Non-Exempt (Eligible For Overtime) * Retirement Eligibility: Non-exempt Defined Contribution Plan * Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply Career Stream Administrative and Operational Support 3 * Pay Band S045 * Job Code #20002331 Link to Purdue University's compensation guidelines: ************************************************************** EOE / AA: Purdue University is an EOE/AA employer. Apply now Posting Start Date: 1/21/26

Details Information Posting date 01/22/2026 Closing date Open Until Filled Yes Position Number 0643000 Position Title Executive Assistant to the Director's Office Hiring Range Minimum $23.13 Hiring Range Maximum $33.96 Union Type Not a Union Position SEIU Level Not an SEIU Position FLSA Status Non-Exempt Employment Category Regular Full Time Scheduled Months per Year 12 Scheduled Hours per Week 40 Schedule Normal office hours with occasional nights or weekend support for events. Location of Position Hanover, NH Wilson Hall, East Wheelock Street Remote Work Eligibility? Onsite only Is this a term position? No If yes, length of term in months. Is this a grant funded position? No Position Purpose Reporting to the Senior Development Manager, the Executive Assistant to the Director's Office provides administrative support to both the Howard Gilman '44 Executive Director as well as institutional advancement at the Hopkins Center for the Arts (the Hop). The work includes scheduling, logistic planning and reconciliation, event support and execution, writing, database management and management of daily communication in the Director's Office. Description Required Qualifications - Education and Yrs Exp Bachelors or equivalent combination of education and experience Required Qualifications - Skills, Knowledge and Abilities * Bachelor's degree or the equivalent in education and experience. * 1-3 years of experience supporting a leadership position. * Excellent interpersonal skills and ability to deal articulately with a diverse range of people and situations with a sensitivity to nuance * Strong organizational skills and ability to balance priorities and meet deadlines. * Initiative, sound judgment and ability to work independently. * Strong writing, detail editing and proofreading skills. * Technologically savvy in the use of computers, applications, databases, tablets and smartphones. * Availability and willingness to work occasional weekend and evening assignments. * Commitment to diversity and to serving the needs of a diverse population. * Adept at handling confidential information with excellent judgment and discretion. * Willingness to utilize all forms of communication to ensure efficiency and expediency. * Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint and Teams), Adobe Acrobat, Zoom and cloud-based applications. * Flexible, creative, self-motivated and willing to work extended hours on occasion. Preferred Qualifications * Keen interest in the arts. * Experience with software platforms Airtable, Advance, Tessitura, Slack and/or Asana. * Comfortable navigating Apple and PC platforms. Department Contact for Recruitment Inquiries Jan Sillery Department Contact Phone Number 646-1417 Department Contact for Cover Letter and Title Michael Winn, Senior Development Manager Department Contact's Phone Number Equal Opportunity Employer Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all. Background Check Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required Special Instructions to Applicants Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. ********************************************************* Additional Instructions Quick Link *********************************************** Key Accountabilities Description Assistant to the Executive Director This role serves as the first point of contact for the Hopkins Center Director's Office as it relates to directing inquiries and monitoring communication on behalf of the Executive Director. Stakeholders include all levels of Dartmouth College; the national and international performing arts field; the Hop's Board of Advisors; as well as donors and dignitaries. The Executive Assistant to the Director's Office provides regular administrative support such as scheduling; daily itineraries; travel booking and reconciliation; meeting and event support; logistics planning and execution; meeting communication, preparation and distribution of relevant documents as well as note taking and follow-up. This position not only anticipates but proactively manages. They provide a bridge for smooth communication between the Executive Director and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff. Additional administrative assistance includes technical support for the Executive Director, including upgrades for software applications as well as coordination of technology. Percentage Of Time 60 Description Development Support This role works closely with the Senior Development Manager in the Director's Office and assists in fundraising functions to meet the development and communication goals of the Hop. This position is responsible for ensuring gifts are accurately recorded, promptly acknowledged and supports the ongoing integrity of constituent databases. This role maintains accurate records of memberships and gifts, processing of annual renewals, fulfilling membership benefits, and providing membership reports as needed. May support the Senior Development manager in reconciliation of gifts, ensure accurate constituent data across platforms and in general contribute to the way our organization uses the Tessitura customer relationship management database to its benefit. The position supports development and communication efforts including but not limited to website, social media, e-newsletters content and development of promotional materials. May support ongoing development operations such as annual development and communications writing and planning; stewardship; internal stewardship communication through Airtable and Google Drive; and onsite event support concerning Membership and Hopkins Center Board of Advisors. May manage or supervise student assistants, including training in data entry and general office duties. Percentage Of Time 40 * -- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all. -- Performs other duties as assigned Supplemental Questions Required fields are indicated with an asterisk (*). * * How did you learn about this employment opportunity? * Current Dartmouth employee (Please specify full name below) * Word of mouth * Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv) * ****************** email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition) * Recruiter (Please specify full name or event below) * ability JOBS * Chronicle of Higher Education * Glassdoor * Handshake * HigherEdJobs * HigherEdMilitary * Indeed * Inside Higher Ed * LinkedIn's Job Board * RecruitMilitary * Dartmouth's Job Board (searchjobs.dartmouth.edu) * Other (Please specify below) * If you would like to add more information to your answer, please specify here: (Open Ended Question) Documents Needed to Apply Required Documents * Cover Letter * Resume Optional Documents * Curriculum Vitae * Writing Portfolio * Additional Document #1 * Additional Document #2 * Applicant provides URL for HM to review * Media Portfolio * Pictures/Photos in support of application

The Executive Assistant provides high-level, confidential administrative support to the President of Boston University, ensuring the smooth execution of daily operations and strategic initiatives. This role demands exceptional organizational skills, discretion, and the ability to pivot seamlessly between high-acuity tasks in a fast-paced environment. The Executive Assistant manages complex domestic and international travel arrangements including itinerary planning, logistics coordination, and expense reconciliation to ensure efficient, seamless travel that aligns with the Presidents schedule and priorities. They work closely with the Senior Executive Assistant to ensure strategic coordination of tasks and priorities for the President and collaborate regularly with the Presidents broader team to support initiatives, maintain alignment and make best use of the Presidents time and activities. Responsibilities include: * Travel & Logistics: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation for on- and off-campus meetings. Responsible for coordinating transportation requests with the university drivers. * Information Coordination: Collaborate with staff across multiple campus offices to gather and synthesize information and prepare briefing materials for the President. * Manage Student Ambassadors: Manage a small team of students who support the President's day-to-day meetings and assist members of the President's team with events and projects. * Confidential Document and Correspondence Management: Research, proofread, edit, and format sensitive reports and presentation materials for the President, maintaining strict confidentiality at all times. Support Executive Director of Presidential Engagement with correspondence as needed including phone coverage, mail, and email communications and tracking. * Backup Support: Provide coverage for other team members as needed and perform additional duties as assigned by the President or designated representatives. This includes providing coverage when the other EA is out of the office, managing the President's calendar, scheduling and confirming appointments. Required Skills * Bachelor's degree and 3-7 years of experience. * Strong written and verbal communication skills. * Proven ability to handle highly confidential information with discretion and integrity. * Adaptability and flexibility to pivot between urgent tasks and changing priorities. * Excellent organizational and time-management abilities. * Proficiency in Microsoft Office Suite and other productivity tools. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

This position provides a broad spectrum of support on a wide variety of duties in the office of the Vice President of University Advancement, which oversees several departments, including Development, Alumni Relations, Grants and Sponsored Programs, Campus Events, the Danforth Art Museum, and the Danforth Art School. Responsibilities include complex administrative duties requiring a significant degree of confidentiality, independent judgment, autonomy, initiative, general Framingham State University (FSU) knowledge, and the ability to prioritize and manage multiple assignments and tasks. SUPERVISION RECEIVED: Vice President of University Advancement SUPERVISION EXERCISED: May supervise contract employees or student workers, as assigned EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES: * Acts as point of contact for the Vice President of University Advancement for campus departments and off-campus partners. * Provide high level administrative support including drafting and managing correspondence, and managing the Vice President's calendar, including arranging meetings, appointments, and travel. * Supports the Vice President in managing their portfolio of assigned donors and prospects, and the FSU Alumni Association and Foundation Board of Directors. * Schedules and arranges for meetings, interviews, trainings, appointments, or similar activities, including the preparation of agendas, notetaking during meetings, preparing and distributing minutes, and following up on action items. * Serves as the first point of contact for the Office of Development & Alumni Relations, including receiving visitors, answering phones, managing the department voice mail account, managing general emails. * Supports all of the Division's departments in tracking expenses, creating purchase orders, processing invoices, and reconciling accounts, and ordering and managing office supplies and equipment, * Coordinates with Facilities for any department-specific needs, such as repairs or space adjustments. * Assists staff in preparing and processing travel and expense reports, ensuring timely reimbursement. * Enters, updates, and maintains data in the database of record, including identifying and updating records with new contact information or information on deceased alumni and donors. * Compile data and generate reports for department leadership or external stakeholders as needed. * Serves an integral role in the management of cash and non-cash contributions. Receives gifts and ensures University policies are followed relative to the acceptance of gifts. * Assists in organizing and attending departmental events, and processing event registrations. * Manages the Department's student employees, including creating and managing schedules. tracking attendance, and prioritizing their work. * Accountable for ensuring that equal opportunity, equity, and inclusion are integrally tied to all actions and decisions in areas of responsibility. * All other duties as assigned. WORKING CONDITIONS: Work primarily occurs on campus in a traditional office space. Requirements: MINIMUM QUALIFICATIONS: * Associate's degree. * 3+ years of professional office experience. * Excellent verbal and written communications skills. * Creativity, initiative, and independence in carrying out responsibilities; personal approachability, and the ability to work as a member of a team. * Strong organizational skills including the demonstrated ability to effectively handle multiple tasks while paying close attention to detail. * The ability to work with high level board members, alumni, donors, and friends. * Proficiency with Microsoft Office suite. PREFERRED QUALIFICATIONS: * Bachelor's degree. * Experience working in higher education. * Knowledge of fundraising and alumni relations. Additional Information: This is a full-time, exempt, benefits-eligible, non-unit position. The salary range is $67,000-71,500. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply. Application Instructions: Candidates must apply online by submitting: * Cover Letter, * Resume/CV, * Equity and Inclusion Statement* * Names and contact information for three (3) professional references (references are not contacted automatically upon submission of application). * Regardless of personal demographic characteristics, FSU has a commitment to hiring candidates who share our commitment to equity and inclusion. The equity and inclusion statement is an opportunity for candidates to discuss past efforts, future plans, research, scholarship, professional skills, experience, and/or willingness to engage in activities that would enhance the University's efforts to promote an equitable and inclusive learning and working community. Equity and inclusion statements will be considered as part of a transparent and comprehensive review of candidates' application materials. For best consideration, please submit application materials by December 19, 2025. The review of applications may continue beyond that date and until the position is filled, at the discretion of the search committee. Framingham State University only accepts application materials through our online application system. We are unable to accept application materials through mail, email, fax, or hand delivery. If you experience technical issues with the online application process, please submit a helpdesk ticket. Framingham State University understands that persons with specific disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance, please contact the Human Resources Office at ************ or *****************************.

The Executive Assistant to the Chief Human Resource Officer (CHRO) and Chief Finance Officer (CFO) plays a central role in ensuring a well-run, efficient, and responsive central office. The Executive Assistant must be able to proactively and efficiently perform tasks so that the CHRO and CFO can focus on the benchmarks set forth in the Turnaround Plan and in turn support the schools so the students have a quality education. The Executive Assistant functions as a primary contact person for many of the CHRO and CFO constituents so must be able to communicate effectively with students, teachers, families, community members, vendors, and visitors. The Human Resource and Finance Department work are inter-related in many ways. One key role that this Executive Assistant position will play is to help the CHRO and CFO improve the efficiency of the cross-departmental work. The Executive Assistant will have a unique view of the work flow and systems within each department. All departments in Holyoke Public Schools constantly strive to improve their systems - to make them more efficient and clearer and better for our customers __ the teachers, staff, and leaders throughout the district. The Executive Assistant will work with the CHRO and CFO to identify where the work-flow and systems within each department can align and improve. ESSENTIAL FUNCTIONS: Leadership Support and Project Management: Coordinate calendars and schedule meetings for the CHRO and CFO. Resolve scheduling conflicts and prioritize issues. Manage the Chief's daily work time and school visits to ensure time is spent on the highest priorities. Liaise with other departments and all schools to follow-up on requests and deadlines from the Chiefs. Create and organize agendas, collect related materials, and follow-up for Department and Cabinet meetings. Manage schedules and track and collect data for Massachusetts Commission Against Discrimation cases (MCAD's). Organize, coordinate and direct work on special projects as assigned by the CHRO and CFO, including analyzing data and developing presentations. Prepare, organize and complete reports and related data for administrators, staff, and public Conserve the Chief's time by reading, researching, and responding to and routing correspondence and email. Plan and manage logistics and technical preparations for district events and activities as needed and in close coordination with the Superintendent's Executive Assistant. Support communication between the Finance and Human Resources teams to speed work-flow Help identify areas of greater efficiency for work that involves both departments Technology, Reporting, and Operations: Design and implement office policies, standards, and procedures; and ensure compliance with policies, regulations, and local, state, and federal laws and regulations. Assist in leadership recruiting, selection, processing, orientation, and on-boarding. Utilize the financial management and related systems to submit/approve requisitions, process invoices, process contracts, and related activities, approve payroll, and work with finance to track expenses and monitor grants. Maintain a variety of district-related information, including contact lists, committee lists, organizational charts, contract statuses, calendars, and more. Proactively seek opportunities to improve the coordination of activities within central office and schools. Assist the Executive Assistant to the Superintendent in processing all public record requests, which includes proper communication with requesting party, coordinating and gathering requested information from district departments, and requesting additional time to complete projects Manage time off requests and reconcile timecards for the Academic Department members on behalf of the CHRO and CFO. Communication and Customer Service: Write and edit memos and other communications on behalf of the CHRO and CFO. Receive, screen, and/or route incoming telephone calls, mail, publications and correspondence, proactively handle questions and information requests. Proactively resolve stakeholder issues and complaints. Serve as the main point of contact for the Human Resource Department and Finance Department. Improve and simplify the handling of inquiries to both departments (such as from HPS staff and leaders, job applicants, and partners we do business with) by coordinating with the team members of the Finance and Human Resources teams and following up to ensure matters are resolved as effectively as possible The CHRO and CFO deal with highly sensitive, personal information for staff throughout the district. In managing communication and schedules for those Chiefs, the Executive Assistant will regularly be involved in confidential communications. Therefore, a strong commitment to confidentiality and professional communication is one of the most essential elements for the position. Greet and document visitors. Perform other related duties as requested or as responsibilities dictate Qualifications: Commitment to HPS values, and an unwavering belief that all students can excel. An ability to learn quickly, adapt to change and thrive in a fast-paced environment. Excellent interpersonal and communication skills, with the capacity to remain calm and focused when faced with unexpected challenges. Attention to detail and problem solving skills. Strong technical skills in office products, like Gmail, PowerPoint, and Google docs. Strong organizational and planning skills. Excellent time management skills and ability to multitask and prioritize work. High school diploma, Associate's or Bachelor's degree preferred Bilingual (English and Spanish) candidates are strongly preferred

POSTING of VACANCY Executive Assistant to the Superintendent of Schools School Administration Building Primary Function: Under general supervision of the Superintendent, provide executive support for the highest levels of the District; perform a wide variety of responsible administrative secretarial and clerical duties requiring a high level of organization and frequent contact with the public, employees, administration, and School Committee, and act as the Executive Secretary to the School Committee and perform other related work as required. Qualifications: * Bachelor's or Associate's Degree preferred; a minimum of 3-5 years related experience in an administrative support role. * Proficiency with Microsoft Office and Google Suite. * Exceptional written, verbal, and interpersonal communication skills. * Effectively communicate with students, families, and the public. * Knowledge of current office practices and procedures, recordkeeping systems, and their application in various uses. * Such alternatives to the above qualifications as the Superintendent may deem appropriate and acceptable. Ability to: * Perform highly responsible administrative support duties as the primary and confidential secretary to the Superintendent: plans, organizes District Office activities and coordinates flow of communication and information, and assures smooth, efficient office operations. * Effectively manage/coordinate simultaneous projects and successfully prioritize multiple tasks with good judgement in a highly organized, detail-oriented, and thorough manner. * Meet deadlines and work under time constraints. * Work with minimal supervision. * Learn, interpret, and apply school department policies, guidelines, rules, and regulations. * Implement emergency procedures based on established district policy. General Responsibilities: * Support the Superintendent by managing and coordinating the Superintendent's calendar of appointments; prepare and disseminate meeting invitations and calendar events. * Facilitate the Superintendent's accessibility and open lines of communication with staff and the public. * Communication with personnel, various outside agencies, and the public to exchange information, coordinate activities, and resolve issues. * Prepares and assures access to a variety of documents, files, and other paperwork for staff members and the public, and enhances public relations through constructive communication with a variety of agencies and members of the community. * Composes information for publication and approval by the Superintendent. * Composes correspondence independently on a variety of matters, including those of a confidential nature. * Transmits decisions of the Superintendent to various district organizational units. * Researches and compiles information pertinent to a variety of programmatic and operational areas and summarizes information in writing, tables, and graphs. * Develop and maintain a contact list for the Superintendent's business engagements. * Greet visitors, respond to a wide variety of calls, concerns, and/or complaints for the purpose of resolving problems, providing information, and/or referring to appropriate personnel. * Perform special projects, including creating presentations. * Read and route incoming mail; prepare and transmit email correspondence as needed. * Compose and format documentation, including correspondence, reports, agendas, communications to staff, and meeting minutes. * Organize and manage district-related events by coordinating meeting materials and logistics. * Coordinate resources, obtain information for special projects.to include researching a variety of topics (ex: current practices, policies, education codes, board agenda items, parental complaints, legal updates, etc.). * Schedule performance reviews. * Be available in the event that extra work is required. * Any other duties assigned by the Superintendent. School Committee Related Responsibilities: * Performs a wide variety of clerical duties in support of the School Committee, including organizing Committee correspondence and travel arrangements. * Drafts, prepares, posts, and distributes the final agenda with supporting materials for School Committee meetings. * Assist the Superintendent and School Committee Chair/Committee Members as a point of contact for community and information sharing/gathering. * Attend all public meetings of the School Committee and compose minutes, motions, their disposition, pertinent discussions, and maintain an official online archive of agendas, posts, and maintain School Committee subcommittee agendas. * Follow up on School Committee-related issues following meetings. * Prepare a yearly School Committee Meeting schedule. Terms of Employment: Twelve (12) month salaried non-union position Salary: $90,000- $100,000 commensurate with experience. Application: Please apply until filled to: Falmouth Public Schools: ********************** #Admin ExecAsst-27-1 Lori Duerr, Ed.D. Superintendent of Schools Internal Posting Date: 01/12/2026 External Posting Date: 01/12/2026 EOE: The School Committee affirms a policy which guarantees equal employment opportunity in the recruitment, application, selection, compensation, retention, transfer, promotion, benefits, work assignment and career progression process without discrimination for reasons of individual's race, color, religious creed, national origin, sex, gender identity, age, ancestry, citizenship, military status, sexual orientation, disability or genetic information. * race includes traits historically associated with race, including, but not limited to, hair texture, hair type, hair length, and protective hairstyles." Complete GBA - Affirmative Action Policy can be found here: Falmouth Public Schools Policy Manual

Pine Hill Elementary School is seeking a preschool Special Education educational assistant. The Special Education Assistant will work in our Integrated Pre-K classroom to support students with special education needs. The role includes the following: provide accommodations, support academic and social learning activities, supervise transitions, facilitate participation across the day, collect data as needed, support self-help skills, and assist teachers with materials preparation. Responsibilities ● To supervise, nurture, and support students. ● Facilitate classroom activities in support of students' academic, social/emotional, and behavioral learning needs. ● Ensure inclusion services and accommodations are consistently provided to students per their disability-related needs. ● Implement and collect data for designated academic learning activities and positive behavior support plans. ● Communication with the classroom teacher regarding student progress ● Data collection as instructed ● Supervision of students ● Covering for educators as assigned by the administration. ● Other responsibilities as assigned by the administration.

The Administrative Assistant for the Nursing Education Unit provides comprehensive administrative and operational support to the Chief Nurse Administrator, Track Coordinators, and nursing faculty across all nursing programs. This role is essential to ensuring the unit's compliance with the Massachusetts Board of Registration in Nursing (MABORN), American Association of Colleges of Nursing (AACN), Accreditation Commission for Education in Nursing (ACEN), Commission on Collegiate Nursing Education (CCNE), and other applicable professional and accreditation standards. The Administrative Assistant supports the mission, goals, and expected outcomes of the Nursing Education Unit and Bay Path University by delivering high-quality, student-centered service in alignment with University policies, practices, and timelines. This position serves as a key point of contact for students, faculty, staff, and external partners and contributes to a welcoming and professional environment. ESSENTIAL JOB FUNCTIONS: Serve as the first point of contact for the Nursing Education Unit, providing front-line customer service to students, prospective students, faculty, staff, and visitors; respond to inquiries and provide tours as requested. Assist with nursing program admissions processes as outlined by the Chief Nurse Administrator, including responding to applicant inquiries and processing required documentation. Provide administrative support related to purchasing, accounts payable, department personnel, facilities, technology, and specialized program needs, as directed. Prepare, type, edit, and format correspondence, reports, promotional materials, newsletters, manuals, forms, and other department materials; incorporate appropriate design and graphic elements as needed. Create and maintain basic web content and assist with updates in collaboration with the University webmaster, ensuring accuracy and alignment with University standards. Order textbooks, instructional resources, and supplies for faculty and Track Coordinators as approved by the Chief Nurse Administrator; stock and maintain the nursing laboratory. Coordinate mailings and distribute materials for the Nursing Education Unit. Plan and schedule meetings, events, and appointments for the unit; maintain and update departmental calendars daily. Perform filing and maintain organized electronic and physical records in accordance with University guidelines. Use word processing and spreadsheet tools to support reports and presentations, including basic data compilation and statistical calculations as directed. Assist faculty in securing course materials and resources from vendors (e.g., textbooks and instructional supplies). Research, gather, compile, and maintain information and data to support departmental needs, web content, and library resources, as approved by the Chief Nurse Administrator. Support the upkeep of offices and the nursing laboratory, including light environmental or housekeeping assistance as needed to maintain a professional learning environment. Perform duties that support nursing programs and departmental operations in alignment with University policies and procedures. Attend trainings as required. Perform any other duties or tasks as assigned by the University. OTHER RESPONSIBILITIES: If you operate a University owned, leased or personal vehicle at any time while performing your duties you must follow all policies and procedures outlined in the Operations Manual. Additionally, you must report any driving offense, on or off company time, which causes a loss, suspension, or any other change in your license status. You must report this change within one business day of the offense. You can report this change to the Human Resource Department or your direct supervisor. Failure to do so can lead to disciplinary action, up to and including terminations. This list of essential job functions and other responsibilities is representative of those duties and responsibilities that are required of this position. However, the list is not to be considered as all-inclusive. A supervisor or director may assign other duties and/or other duties at alternate locations to meet mission requirements of the University and cooperation of all personnel is expected to carry out the mission. SUPERVISORY RESPONSIBILITIES: None HYBRID/REMOTE EMPLOYEES: As with all positions that involve working hybrid/remotely, the University has certain requirements of the employee. It is expected that you will be operating from your primary residence. The University is not responsible for supplying or reimbursing you for the purchase or maintenance of any equipment or supplies needed to complete your work. You will be responsible for all ongoing operating costs including but not limited to telephone service fees, Internet fees, utility costs, homeowner's or renter's insurance and furniture or equipment purchase or rental fees. You will be responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The University will supply any necessary software licenses related to this position. Your technology equipment must support Google Applications and allow you to access email and other documents related to your duties and responsibilities as assigned by Bay Path University without interruption. As an employee working remotely, you are responsible for setting aside a space in your home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. You must ensure that your home complies with all building codes, and health and safety requirements, and that it is free of hazardous materials. The University reserves the right to change your remote status upon a minimum of a 30-day written notice. OTHER RESPONSIBILITIES HYBRID/ REMOTE EMPLOYEES: The employee is responsible for maintaining and repairing employee owned telecommuting equipment at personal expense and on personal time. The employee is responsible for utility costs associated with the use of the computer or occupation of the home. Employees who work remotely/telecommuting are responsible for setting aside a space in their home for work and ensuring that it is ergonomically sound, clean, safe, and free of obstructions and hazardous materials. They must ensure that their homes comply with all building codes, and health and safety requirements, and that they are free of hazardous materials. The University may verify that the home office meets these requirements. The employee is required to notify the Human Resources Office of a change of residence in advance of the change. If an employee who is working remotely/telecommuter incurs a work-related injury while telecommuting, worker's compensation law and rules apply. Employees must notify their supervisors and Human Resources immediately and complete all required documents regarding the injury. Qualifications A Bachelor's degree is required Minimum of 3-4 years of experience in an office or administrative support role, preferably in higher education, healthcare, or a nursing/academic unit. Demonstrated experience with general office procedures, practices, and standard office equipment. Excellent written and verbal communication skills. Strong organizational skills; detail-oriented with the ability to manage multiple priorities and meet deadlines. Demonstrated proficiency with word processing, spreadsheet, and database software (e.g., Microsoft Word, Excel, PowerPoint, Google Workspace, and related tools). Experience supporting purchasing, budgets, vendors, and accounts payable processes preferred. Experience working with faculty, students, and/or adjunct faculty helpful. Working knowledge of recordkeeping and documentation to support accreditation or regulatory requirements (e.g., MABORN, ACEN, CCNE) preferred. Ability to establish and maintain effective working relationships with all members of the University community including students, faculty, staff, and administrators Ability to adhere to University policies and procedures. Ability to handle confidential information with discretion and within FERPA and HIPAA guidelines. All new employees must complete the FERPA, Anti-Harassment, and any other required online trainings within 15 days of employment. General knowledge of the University's mission, purpose and goals and the role this position plays in achieving those goals.

The Center for Professional Development (CPD) is seeking a Part Time Administrative Assistant with excellent communication and organizational skills. Reporting to the Director, the Administrative Assistant will be responsible for clerical and administrative duties for the CECW, including support with budget and procurement processes, event planning, scheduling, etc. Responsibilities: Event Logistics & Preparation * Schedule rooms & submit work orders with Facilities, as needed. * Request & confirm tech support (A/V, microphones, WebEx/Zoom setup). * Coordinate with Security/parking for visitor access, when needed. * Order catering and coordinate delivery. * Ensure dietary accommodations are available (vegan/vegetarian, gluten-free, etc.). * Be present in-person on the day of the event to welcome attendees, ensure everything runs smoothly, and provide support where needed. * Assist with ensuring workshop, agendas, and evaluation forms and event print handouts are available. * Assist with preparing name tags for participates are available. Participant Communication * Manage RSVPs and send calendar invitations to all registrants. * Send reminders to registrants prior to events. * Track attendance and maintain participant records. * Send follow-up messages and thank-you notes to facilitators and participants. Financial & Administrative Processing * Initiate all OPRs and POs in SelfService (vendors, stipends/PAFs, honoraria). * Process reimbursements and maintain budget tracking spreadsheets. Requirements: * Minimum 2 years of clerical, secretarial, or office support experience * Proficiency in MS Office Suite, especially spreadsheets, Word, PowerPoint, etc. Additional Information: Part-Time Admin Assistant is expected to work 15 hours a week. Hourly rate is $28.13/hr. This is an in-person position, with some remote work options available per job responsibilities. Duration of Assignment: February 2026 - June 2026 * Applicants who do not meet the qualifications as noted above are encouraged to put in writing precisely how their background and experience has prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position. * Please note that as a condition of employment, the final candidate will undergo Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background screenings in accordance with state regulations. The results of these screenings may impact the hiring decision. Application Instructions: To be considered for this position please upload the following documents to your account: * Resume * Cover Letter Please be sure to address the Required Qualifications in your documents. If you need assistance applying through this website please contact our online Help Desk HERE

Description The Assistant to the Assistant Director is responsible for helping the Assistant Director and lower school administrative team to more effectively and efficiently accomplish the school's mission and annual goals. Additional responsibilities include the oversight of select school-wide administrative support efforts. Primary Duties and ResponsibilitiesLower School Administrative Support Management of Main Office Through interaction with staff and students, report issues of concern to relevant assistant director and/or school administration Assists in providing disciplinary intervention when appropriate Ensure students in office for behavioral reasons remain quiet and on task, completing assignments sent by the teacher Providing alternative work in the event the student doesn't arrive with an assignment or refuses to complete that assignment Proactively communicates results of minor to moderate office visits to relevant teacher(s) and parents Evaluates and determines whether an office visit resulted from a minor to moderate infraction, or a more severe infraction and whether that infraction requires the attention of the Assistant Director Collect uniform infraction forms, assign consequences as necessary for mild to moderate infractions Is knowledgeable in all school policies and procedures and enforces them when necessary Screen phone calls, mail, and visitors, and directs them to the appropriate resource Facilitates dialogue between teachers and the assistant director Project Management and Execution Facilitate the projector check-out process Manage building locker space and remedy issues that may arise Manages and completes administrative projects, as assigned by the leadership team, including but not limited to: Mailing attendance notices Mailing suspension notices Mailing additional academic documents, when requested Academic concern meetings Preparation of school reports Student incentive programs Monitor faculty/staff sign-in/out sheet and bring concerns to the attention of the assistant director Accesses and manages the schedule and calendar for the relevant assistant director Coordinates and monitors summer projects Creates purchase orders in conjunction with the assistant director and oversees the process of submitting them to the business office Assigning detentions and communicating attendance to detention proctor Creates and submits IT and Facilities Help Desk tickets, as necessary within building Provide periodic administrative support and coverage at before- or after-school events as needed Sorting, filing, data collecting, distributing, organizing materials as necessary in conjunction with the assistant director Complete projects for Assistant Director or other lower school administration as called upon Manage the morning announcement process, in conjunction with school administration Knowledge and/or skills required for performance of the job Ability to maintain a strong level of confidentiality and professionalism. Excellent oral and written communication skills. An ability to support and adhere to school policy and process. Proven track record in assertively managing projects and ensuring others follow through on assigned tasks. Excellent skills in Microsoft Office (or equivalent) proficiencies, particularly related to document formatting and advanced functions. Proficient in utilizing the school's Student Information Management System Outstanding organizational and planning skills. Problem solving and analytical abilities. Strong attention to detail and accuracy. Excellent judgment and decision-making skills. Flexible and adaptable. Collaborative and team centric. 12 month position.

About the Opportunity The Institute for the Wireless Internet of Things (WIoT) seeks an Executive Assistant. The Executive Assistant provides a broad variety of activities that facilitate the Institute Leadership Team's ability to effectively lead the organization. This role serves as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature. The Executive Assistant will prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy. MINIMUM QUALIFICATIONS Bachelor's degree required; Master's degree preferred At least 2-4 years of relevant experience Prior experience managing an office and supporting high-level executives is preferred Ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality High level of discretion, organizational skills, attention to detail, diplomacy, and customer service Ability to handle complex calendars and overlapping schedules Ability to understand the workings of the organization, its mission, and people Proficiency with MS Office products, including Microsoft Word, Excel, PowerPoint, and Outlook Ability and willingness to take initiative and get work done through others KEY RESPONSIBILITIES & ACCOUNTABILITIES 1) Executive Support & Communication (40%) Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the executives, including those of a highly confidential or critical nature Prioritize and determine appropriate course of action, referral, or response, exercising judgment to reflect the executives' style and University policy Manage executives' calendars, screen calls, schedule meetings, and organize business travel both domestically and internationally Manage the large demands for executives' time by anticipating and resolving potential conflicts Read, research, and route incoming correspondence Proofread, edit, and draft outgoing communications Make executives more productive by efficiently managing their time and communications 2) Project Management & Documentation (25%) Complete a broad variety of tasks that facilitate the executives' ability to effectively lead the organization Assist with a variety of special projects Design and produce complex documents, reports, and presentations Collect and prepare information for meetings with staff and outside parties Compose and prepare correspondence Prepare agendas and meeting notes in a timely manner to ensure executives are well-prepared for all meetings, events, and speaking engagements Act as the administrative point of contact between the executives and internal and external clients 3) Office Management (20%) Maintain office filing and retrieval systems Record meeting discussions Maintain office supplies and place orders as required Ensure office equipment is in proper working order Evaluate and assist in developing office policies and procedures for improved workflow Anticipate future needs as the organization evolves Process Concur reports and manage travel expenses 4) Onboarding & Organizational Support (15%) Act as onboarding resource for new leaders Help new leaders read and understand the organizational culture Guide new leaders through the organization's different personalities Serve as a sounding board and confidant The Executive Assistant performs other duties and assists in special projects as needed and assigned. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The School of Law seeks an experienced Executive Assistant (EA) to provide high-level administrative support to the Dean and to manage the daily operations of the Office of the Dean. The EA serves as the primary point of contact for the Office of the Dean and is responsible for coordinating the Dean's calendar and commitments, overseeing office operations and staff support, and assisting with projects and events sponsored by the Office of the Dean. The role ensures the office functions efficiently and provides a professional and welcoming environment for faculty, staff, students, alumni, and visitors. This position requires professionalism, discretion, sound judgment, and the ability to manage multiple priorities in a dynamic, complex environment. The EA demonstrates strong attention to detail, effective time management, and the ability to prioritize tasks in support of multiple ongoing responsibilities. The EA anticipates needs, adapts effectively to change, and communicates clearly and respectfully in support of the Dean and the broader goals of the School of Law. Qualifications Bachelor's degree with a minimum of 5 years of related work experience, preferably in a higher education setting and supporting upper management. Exceptional organizational skills and attention to detail, with the ability to multitask and work effectively and efficiently with multiple deadline pressures while maintaining a high level of professionalism. Strong communication and interpersonal skills with the ability to maintain confidentiality, understand complex material and communicate effectively with a wide range of audiences. Individual must also demonstrate excellent verbal and written communication skills. Demonstrated ability to take initiative and provide consistent follow-through on tasks independently. Experience managing complex calendars, preferably in a national and/or global setting. Demonstrated computer literacy, including advanced proficiency with Microsoft Office Suite (Word, Outlook et al.) Expertise with program management tools preferred. Management experience with demonstrated ability in delegating tasks or responsibilities Strong critical thinking and problem-solving skills, exhibiting good judgement and discretion at all times. Responsibilities & Accountabilities Executive Support (40%) Assess and prioritize incoming requests, using sound judgment to determine the appropriate response, referral, or action aligned with the Dean's style and University policies. Design and produce complex documents, reports, presentations; collect and prepare information for meetings with internal and external stakeholders; compose and prepare executive-level correspondence. Manage and coordinate the Dean's calendar, using independent judgment to prioritize requests and resolve conflicts. Coordinate and manage the Dean's executive's domestic and international travel arrangements, including itineraries, accommodations, and transportation, and process related expenses and expense reports Office & Operations Management (40%) Oversee daily operations and front-desk reception for the Office of the Dean, including mail distribution, access management, and supplies management; support administrative workflows; and submit and track facilities work orders to ensure timely resolution. Ensure the Office of the Dean and its conference room remain clean, organized, and presentable for visitors, meetings, and events, and manage conference room reservations, set-up, and logistics. Supervise, train, and schedule student workers and front-desk staff, fostering an inclusive and respectful work environment and ensuring adequate coverage and accountability for assigned tasks. Evaluate and assist in developing office policies and procedures for improved workflow and anticipate future needs as organization evolves Projects & Events (10%) Execute meetings, receptions, retreats, and other events sponsored or supported by the Office of the Dean, including research and data gathering as needed. Ensure projects and initiatives are executed accurately, on time, and with appropriate follow-through. Communication & Relationship Management (10%) Serve as the primary point of contact for the Office of the Dean, responding to and directing inquiries, managing sensitive communications, and ensuring correspondence is handled promptly and accurately. Build and maintain positive working relationships with faculty, staff, students, alumni, donors, University leadership, and external constituents, reflecting the professionalism and values of the School of Law in all interactions. Coordinate the flow of information between the Dean and key stakeholders, ensuring messages are communicated clearly, issues are addressed or elevated appropriately, and follow-up actions are completed in a timely manner. Documents to Submit: Please submit a resume, cover letter, and a list of 3 references in a single PDF file. Northeastern University will not provide H-1B, TN, O-1, E-3, or any other type of employment visa sponsorship for the successful applicant to this position, now or in the future. Furthermore, the successful applicant must be able to maintain valid work authorization in the United States throughout the entire appointment without Northeastern University's sponsorship for a visa. Position Type General Administration Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Compensation Grade/Pay Type: 108S Expected Hiring Range: $59,425.00 - $83,935.00 With the pay range(s) shown above, the starting salary will depend on several factors, which may include your education, experience, location, knowledge and expertise, and skills as well as a pay comparison to similarly-situated employees already in the role. Salary ranges are reviewed regularly and are subject to change.

About the Opportunity The NanoSystems Innovation Institute at Northeastern University is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Institute Director. This role involves managing administrative tasks, facilitating communication, and contributing to the overall efficiency of the institute's operations. Minimum Qualifications: Bachelor's degree or equivalent experience. Proven experience as an executive assistant or in a similar administrative role. Strong organizational and multitasking skills with meticulous attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, and SharePoint). Proven ability to learn new technological resources as needed. Ability to handle confidential information with discretion. Demonstrated ability to work effectively in a fast-paced and dynamic environment. Strong writing, editing, proofreading skills, attention to detail, and follow-through skills are essential, as well as flexibility, a positive attitude, and the ability to work efficiently in a busy environment. Familiarity with university systems and procedures is advantageous. Job Duties: Administrative Support (60%): Manage the Director's calendar, schedule appointments, and coordinate meetings, ensuring optimal use of time and resources. Handle correspondence, emails, and phone calls on behalf of the Director, providing timely and professional responses. Prepare documents, reports, and presentations, ensuring accuracy and consistency. Communication and Coordination (20%): Act as a liaison between the Director and internal and external stakeholders, maintaining positive and professional relationships. Assist in drafting and proofreading communications, including emails, memos, and reports. Coordinate communication and information flow within the institute, ensuring timely dissemination of key updates. Documentation and Reporting (10%): Maintain accurate records of meetings, communications, and administrative activities. Prepare reports and presentations as requested by the Director, summarizing key information and data. Meeting and Event Coordination (5%): Coordinate logistics for meetings, workshops, and events attended or hosted by the Director. Prepare meeting agendas, take minutes, and follow up on action items as needed. Assist in coordinating travel arrangements for the Director and visitors. Financial and Resource Management (5%): Assist in managing budgetary and financial matters, including tracking expenses and processing financial documents. Collaborate with relevant departments to ensure the availability of resources for the institute's activities. Position Type Temporary Additional Information Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit ************************************* for more information. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law. Pay Rate: 29.00