Billing Associate jobs at MasTec

Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest national provider of traffic safety products and services in the United States. RoadSafe serves customers in all 48 contiguous states through its network of more than 60+ branch locations. At RoadSafe, we offer competitive pay, growth potential, and an excellent benefits package, including medical, dental, vision, and 401(k) plans for those who qualify. We recognize and value diversity and are committed to creating an inclusive environment for all employees. POSITION SUMMARY: The Administrative Specialist oversees critical office functions in a fast-paced environment, with a primary focus on billing and accounting. Key responsibilities include processing invoices, handling payments, and reconciling accounts using billing software while ensuring accuracy and resolving discrepancies. Additional duties include answering incoming calls, scheduling, and providing general office support. Success in this role requires proficiency in MS Outlook, Excel, Word, and office equipment, along with strong organizational skills and meticulous attention to detail. ESSENTIAL FUNCTIONS: Answering and directing incoming phone calls to the appropriate personnel or departments. Reviewing and processing work tickets daily to ensure timely and accurate documentation. Handling filing and mailing tasks to maintain organized records and efficient communication. Performing daily, weekly, or monthly invoicing for rentals, lane closures, and flagging operations. Entering data into customer portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments. Process Accounts Payable (A/P) by reviewing, coding, and processing vendor invoices to ensure timely payments. Reconcile accounts regularly to ensure accuracy and resolve discrepancies in A/R and A/P. Address and resolve billing-related inquiries or issues from clients or vendors. Managing the company's cell phone inventory, including setting up and activating phones for new hires, and troubleshooting issues by coordinating with the designated contact for phones and apps. Serving as a backup to the Onboarder by assisting with tasks related to New Hire Orientation. Following all safety rules and regulations to maintain a safe work environment. Adhering to all company policies and procedures to ensure compliance and consistency. Performing other duties as assigned to support operational needs and team goals. EDUCATION, EXPERIENCE AND SKILLS REQUIRED: High school diploma or GED required; associate degree preferred. 3-5 years of administrative experience required; construction industry experience is a plus. Strong verbal, written, and interpersonal skills. Excellent attention to detail to ensure accurate invoices and payments. Proficient in billing software and accounting systems for processing invoices, payments, and account reconciliation. Strong numerical skills to analyze financial data, resolve discrepancies, and produce accurate reports. Ability to thrive in a fast-paced construction office environment. Strong organizational skills to prioritize workload and meet deadlines. Proficient in MS Outlook, Excel, Word, and office equipment. Knowledge of Vista and TCR software is a plus. EOE Statement RoadSafe is an Equal Opportunity Employer/including Disabled/Veterans Pay Range: $20 - $24 per hour

INTREN, Inc. Job Description Job Title: Billing Coordinator Reports To: Project Manager FLSA Status: Non-Exempt The primary responsibility for this position is to support billing functions and ensure billing is submitted in a timely fashion. ESSENTIAL FUNCTIONS: Familiar with all aspects of client billing, including client specific billing requirements and guidelines; communicates changes to department/billing coordinators. Provides feedback on improving Billing process internally via internal protocols and maintain current written procedures manual. Collaborates with other administrative departments, as necessary, to discuss billing guidelines and processes. Prepares bills as assigned; maintains paper and electronic organized records. Prepares all bills in accordance with established policies, procedures and timelines. Provides complete administrative support in the production and delivery of bills, including transmittal documents, PDF assembly. Communicates and follows instructions effectively from a diverse group of clients, attorneys and staff. Provides information in person, via email or by phone with courtesy and professionalism. Follows up with appropriate parties to communicate billing status. Troubleshoots and communicates issues with billing; coordinates with the Data Processing and Accounting departments. Periodically handle tasks from the Controller and Director of Support Services. Keeps Supervisor informed of the status of billing work; maintains a calendar of billing deadlines; prepares bills in advance of due dates. Performs other duties as needed. DESIRED MINIMUM QUALIFICATIONS: Requires effective oral and written communication skills, excellent interpersonal skills and strong computer literacy. Good problem-solving skills and the ability to multi-task are essential. Must be a self-starter and have the ability to organize and prioritize work. Minimum of two years billing experience in a self-starter environment required. Proficient in Microsoft Office applications, specifically Excel and Word. Excellent interpersonal skills. Self-motivated, pro-active and responsible individual able to work under minimal supervision. Good written and oral communication skills and ability to self-edit documents. Highly organized with strong attention to detail. Teamwork oriented individual. Ability to complete projects within required time frame. Ability to organize and prioritize numerous tasks and complete them under time constraints. Intren is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Job Title: Data Collector Pay: $18 per hour Are you looking for a stable working environment with paid training and room to grow within a company? Apply Now! We are looking for a dedicated and professional Data Collector to join our team. In this role, you will be responsible for collecting and verifying data in the field, interacting with property owners and tenants, and ensuring that all collected information is accurate and complete. You will also take photos of properties and contribute to maintaining high standards of professionalism and safety in all work completed. The ideal candidate will have strong interpersonal skills, attention to detail, and a commitment to meeting production and quality standards. *Employees in this role have the opportunity to advance into an Appraiser position; however, they must first complete comprehensive training in appraisal practices and demonstrate proficiency in performing property reviews. Advancement is contingent upon successfully passing the North Carolina Department of Revenue's certification exam. This progression is optional-employees may choose to continue in data collection or, where available, assist with tasks such as processing new construction permits, depending on the needs and structure of the assigned county.* Key Responsibilities: Data Collection & Verification: Collect and verify property data in the field to ensure accuracy and completeness for assigned projects. Property Interaction: Interact with property owners and tenants in a professional manner during field visits, addressing any questions or concerns they may have. Photographic Documentation: Capture clear and accurate photos of properties as required by the project, ensuring proper documentation of key features. Professionalism & Safety: Maintain a high level of professionalism in all interactions and ensure all work is completed safely, adhering to company and safety guidelines. Production & Quality Standards: Meet daily production targets and quality standards for data collection and reporting, ensuring timely and accurate completion of assigned tasks. Assistance with Training: Assist the Data Collection Supervisor (DCS) with the training of new staff, ensuring that proper field data collection procedures are followed. Temporary Management Support: Fill in for management in short-term activities as needed, providing support to meet project demands. Quality Control Support: Assist the Data Collection Supervisor with quality control on a temporary or part-time basis, reviewing collected data and ensuring it meets project requirements. Other Duties: Perform additional duties and responsibilities as assigned by the Data Collection Supervisor, Associate Project Manager (APM), or Regional Project Manager (RPM). Qualifications: High school diploma or equivalent required; further education or training in data collection or related fields is a plus. Basic math skills Previous experience in field data collection or a similar role is preferred. Strong interpersonal and communication skills, with the ability to engage with property owners and tenants in a courteous and professional manner. Ability to work independently and in a team environment. Strong attention to detail and commitment to accuracy in data collection and documentation. Ability to meet production goals and maintain high standards of quality. Familiarity with basic photo documentation tools (e.g., smartphones). Must be able to handle physical work in the field, including traveling to multiple properties and working in various weather conditions. A valid driver's license, car insurance, and reliable transportation are required. Benefits Cell phone allowance Opportunities for career advancement within the company Daily car allowance while in the field 401(k) with company matching. Paid time off (PTO) & Sick leave Paid Holidays Health, Dental, and Vision Insurance Work Environment: Full-time position with regular travel to various properties within the assigned area. Outdoor and field-based work, requiring flexibility to adapt to changing environments and weather conditions. Schedule: 8 hour shift Monday to Friday License/Certification: Driver's License (Required) *This position is for a countywide reappraisal, not a county position*

*This is a full-time position. Please keep in mind we cannot hire students that are unable to work 8-4:30 Monday-Friday* Job Title: Data Collector Pay: $18 per hour Are you looking for a stable working environment with paid training and room to grow within a company? Apply Now! Job Summary: We are looking for a dedicated and professional Data Collector to join our team. In this role, you will be responsible for collecting and verifying data in the field, interacting with property owners and tenants, and ensuring that all collected information is accurate and complete. You will also take photos of properties and contribute to maintaining high standards of professionalism and safety in all work completed. The ideal candidate will have strong interpersonal skills, attention to detail, and a commitment to meeting production and quality standards. *Employees in this role have the opportunity to advance into an Appraiser position; however, they must first complete comprehensive training in appraisal practices and demonstrate proficiency in performing property reviews. Advancement is contingent upon successfully passing the North Carolina Department of Revenue's certification exam. This progression is optional-employees may choose to continue in data collection or, where available, assist with tasks such as processing new construction permits, depending on the needs and structure of the assigned county.* Key Responsibilities: Data Collection & Verification: Collect and verify property data in the field to ensure accuracy and completeness for assigned projects. Property Interaction: Interact with property owners and tenants in a professional manner during field visits, addressing any questions or concerns they may have. Photographic Documentation: Capture clear and accurate photos of properties as required by the project, ensuring proper documentation of key features. Professionalism & Safety: Maintain a high level of professionalism in all interactions and ensure all work is completed safely, adhering to company and safety guidelines. Production & Quality Standards: Meet daily production targets and quality standards for data collection and reporting, ensuring timely and accurate completion of assigned tasks. Assistance with Training: Assist the Data Collection Supervisor (DCS) with the training of new staff, ensuring that proper field data collection procedures are followed. Temporary Management Support: Fill in for management in short-term activities as needed, providing support to meet project demands. Quality Control Support: Assist the Data Collection Supervisor with quality control on a temporary or part-time basis, reviewing collected data and ensuring it meets project requirements. Other Duties: Perform additional duties and responsibilities as assigned by the Data Collection Supervisor, Associate Project Manager (APM), or Regional Project Manager (RPM). Qualifications: High school diploma or equivalent required; further education or training in data collection or related fields is a plus. 4WD/AWD vehicle (due to the terrain and weather) Previous experience in field data collection or a similar role is preferred. Strong interpersonal and communication skills, with the ability to engage with property owners and tenants in a courteous and professional manner. Ability to work independently and in a team environment. Strong attention to detail and commitment to accuracy in data collection and documentation. Ability to meet production goals and maintain high standards of quality. Familiarity with basic photo documentation tools (e.g., smartphones). Must be able to handle physical work in the field, including traveling to multiple properties and working in various weather conditions. A valid driver's license, car insurance, and reliable transportation are required. Benefits: Cell phone allowance Opportunities for career advancement within the company Daily car allowance while in the field 401(k) with company matching. Paid time off (PTO) & Sick leave Paid Holidays Health, Dental, and Vision Insurance Work Environment: Full-time position with regular travel to various properties within the assigned area. Outdoor and field-based work, requiring flexibility to adapt to changing environments and weather conditions. Schedule: 8 hour shift Monday to Friday License/Certification: Driver's License (Required) *This position is for a countywide reappraisal, not a county position*

About Us Are you passionate about creating sustainable and innovative infrastructure solutions? Do you want to be part of a dynamic team that's shaping the future of our communities? At InfraSource, we're looking for forward-thinking problem solvers ready to make a real impact. Join us to collaborate with industry leaders, leverage cutting-edge technology, and drive projects that matter. Let's build a brighter, more connected world together. About this Role The Billing Specialist at IFS InfraSource is responsible for processing daily production, the tracking of unbilled revenue, invoicing customers timely and accurately, reconciling customer payments and integrity of accounts receivable records. What You'll Do Update project information in the customer's reporting system through to completion, resolving issues as needed. Act as a liaison with customers regarding work status and issue resolution. Generate customer invoices in compliance with contract requirements and internal SOX controls. Produce and maintain Excel spreadsheets to reconcile billing and payment discrepancies. Ensure unbilled revenue is reported accurately with required field documentation and support. File all revenue reporting and invoicing with proper supporting documents. Work with field personnel and customers to resolve billing discrepancies. Other duties as assigned. Additional Information: This role operates 100% on-site in Lorton, VA. While accommodations for remote work may be considered on a case-by-case basis, the role is generally office-based. Work hours are flexible within a 7 a.m.-6 p.m. range. This position does not require travel. Federally, marijuana use remains illegal and subject to Federal DOT drug and alcohol testing regulations as outlined in 49 CFR Part 382 and/or 49 CFR Part 199. At InfraSource, you'll be joining a mid-sized company with ambitious goals to double or triple in size over the next five years. You'll work closely with a small team in a collaborative environment where teamwork and self-starting attitudes are highly valued. What You'll Bring High School Graduate; Associate's Degree preferred. Prior billing experience preferred; transferable skills in finance or accounting are welcome. Construction industry experience or familiarity with ERP systems is a plus. Proficiency in Microsoft Office Suite, especially Excel (basic required; advanced functions like V-lookups and pivot tables are a plus). Strong problem-solving, communication, and interpersonal skills. Highly organized, detail-oriented, and able to work independently or as part of a team. What You'll Get Paid on-the-job technical and professional training. Defined career paths in areas such as FP&A or Operations Management, depending on skillset and interests. Competitive wages ($26-$28/hour), weekly pay, and overtime eligibility. Industry-leading benefits, including a retirement plan and career growth opportunities. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

* This is a TEMPORARY POSITION through March 2026 with the possibility of being brought on full-time * Job Title: Data Collector Pay: $18 per hour Are you looking for a stable working environment with paid training and room to grow within a company? Apply Now! Job Summary: We are looking for a dedicated and professional Data Collector to join our team. In this role, you will be responsible for collecting and verifying data in the field, interacting with property owners and tenants, and ensuring that all collected information is accurate and complete. You will also take photos of properties and contribute to maintaining high standards of professionalism and safety in all work completed. The ideal candidate will have strong interpersonal skills, attention to detail, and a commitment to meeting production and quality standards. *Employees in this role have the opportunity to advance into an Appraiser position; however, they must first complete comprehensive training in appraisal practices and demonstrate proficiency in performing property reviews. Advancement is contingent upon successfully passing the North Carolina Department of Revenue's certification exam. This progression is optional-employees may choose to continue in data collection or, where available, assist with tasks such as processing new construction permits, depending on the needs and structure of the assigned county.* Key Responsibilities: Data Collection & Verification: Collect and verify property data in the field to ensure accuracy and completeness for assigned projects. Property Interaction: Interact with property owners and tenants in a professional manner during field visits, addressing any questions or concerns they may have. Photographic Documentation: Capture clear and accurate photos of properties as required by the project, ensuring proper documentation of key features. Professionalism & Safety: Maintain a high level of professionalism in all interactions and ensure all work is completed safely, adhering to company and safety guidelines. Production & Quality Standards: Meet daily production targets and quality standards for data collection and reporting, ensuring timely and accurate completion of assigned tasks. Assistance with Training: Assist the Data Collection Supervisor (DCS) with the training of new staff, ensuring that proper field data collection procedures are followed. Temporary Management Support: Fill in for management in short-term activities as needed, providing support to meet project demands. Quality Control Support: Assist the Data Collection Supervisor with quality control on a temporary or part-time basis, reviewing collected data and ensuring it meets project requirements. Other Duties: Perform additional duties and responsibilities as assigned by the Data Collection Supervisor, Associate Project Manager (APM), or Regional Project Manager (RPM). Qualifications: High school diploma or equivalent required; further education or training in data collection or related fields is a plus. Basic math skills Previous experience in field data collection or a similar role is preferred. Strong interpersonal and communication skills, with the ability to engage with property owners and tenants in a courteous and professional manner. Ability to work independently and in a team environment. Strong attention to detail and commitment to accuracy in data collection and documentation. Ability to meet production goals and maintain high standards of quality. Familiarity with basic photo documentation tools (e.g., smartphones). Must be able to handle physical work in the field, including traveling to multiple properties and working in various weather conditions. A valid driver's license, car insurance, and reliable transportation are required. Benefits Cell phone allowance Opportunities for career advancement within the company Daily car allowance while in the field 401(k) with company matching. Paid time off (PTO) & Sick leave Paid Holidays Health, Dental, and Vision Insurance Work Environment: Temporary position with regular travel to various properties within the assigned area. Outdoor and field-based work, requiring flexibility to adapt to changing environments and weather conditions. Schedule: 8 hour shift Monday to Friday License/Certification: Driver's License (Required) *This position is for a countywide reappraisal, not a county position*

Do you have +/- 1 year of billing experience? Are you familiar with basic collections practices? Would you be 100% happy making an hourly rate of between $22.00 and $28.00 per hour? If so, please keep reading…. ABOUT THE OPPORTUNITY Professional Tree Care Co. is seeking a team member who is great with numbers; someone who is highly organized, moves quickly through their work, loves to learn and has high attention to detail. Reporting to our AP/AR Coordinator, our next Billing Associate will eventually be responsible for creating invoices for all clients, handling all collection accounts, and reading commercial contracts (in order) to schedule project milestones/invoice dates. The right person for this position will blend compassion with assertiveness and ethical integrity. They will have a great memory for personal and account names and be able to remember each client's relationship to our staff, project and company. ABOUT THE COMPANY Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, we service commercial, residential, and public works projects from Mendocino to Monterey, and from San Francisco to Sacramento. What makes us unique? We recycle 100% of material removed from job sites at our own Green Waste Recycle Yard, custom mill logs and create organic mulch - and (soon) electricity - from the wood chips. We also have the staff, equipment, resources, and experience to perform tree services at any scale. Are you seeking stability? We celebrated our 45 th anniversary this year. Many of our managers have been with us 10+ years; some over 20. We like to hire folks who seek a work home; people eager to work hard, learn, and make friends along the way. WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE +/- 1 year of experience doing billing/invoicing Skilled using software such as Sage, QuickBooks, and MS Suite, especially Excel Great written communication skills since much of your work is via email. (Yes, a cover letter is recommended.) Great verbal communications skills: you adjust your tone, approach, and tactics as situations require You're persistent and resilient. Your follow-through even after setbacks You're highly ethical. You adhere to regulations and have a strong moral compass You're able to prioritize tasks, meet deadlines, and will let your peers know when you need assistance or have ample time to lend a hand You're authorized to work in the U.S. without sponsorship You have a clean criminal history Bonus points for: Experience with collections Experience reading and/or billing for commercial contracts ESSENTIAL FUNCTIONS Serve as the company's point-person for all invoice creation and delinquent accounts Prepare collections and aging reports Prepare written communication to clients, colleagues, and vendors Generate and analyze financial reports related to overdue invoices Work alongside our AR/AP Coordinator on special projects plus take on administrative an inter-departmental tasks as able Collaborate with other accounting- and office-related staff Develop systems that increase efficiency Billing & Invoicing Ensure proper documentation and job details are collected before invoicing Prepare and generate accurate invoices based on completed work orders, contracts, or job tickets. Send invoices to residential and commercial clients via email, mail, or customer portals Coordinate with field crews, estimators, and project managers to verify job completion before invoicing Process billing adjustments, credits, and re-bills as necessary Accept credit card payments from residential clients on the final day of their project and before our team leaves the site Maintain detailed billing records and track invoicing status Accounts Receivable & Collections Monitor accounts receivable aging reports and follow up on past due accounts Contact customers via phone, email, or mail to request payment and resolve disputes Establish payment plans for overdue accounts when necessary Post payments and reconcile customer accounts Escalate unresolved collection issues appropriately Maintain accurate notes and documentation of all collection activities Respond promptly to customer inquiries regarding invoices or payments Collaborate with arborists, scheduler and coworkers to resolve billing discrepancies Establish and maintain professional relationships with commercial clients and agency representatives while enforcing payment terms Supporting month-end closing and financial reporting related to accounts receivable Contract Review Review large and/or commercial contracts to understand progress billing dates and enter those dates into our Billing calendar and/or our system Work alongside our Schedule and Project Accountant to understand when bills may be created and issued to clients COMPENSATION AND FURTHER DETAILS This position is paid $22.00 to $28.00 based on skills and experience Access to 401(k) day one of employment Benefits after 90 days of employment include: Medical, Dental, and Optical PAID 50% by the company. 5 Paid holidays, 5 paid sick days, PTO (paid time off) earned as you go Employee referral bonus of $400.00 Training Employee discount on tree work Mileage reimbursement for work-related travel Casual, dog-friendly workplace. (Sadly, no other pets allowed.) HOW TO APPLY: Update your resume so your EMAIL address is on the resume* *If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions. No recruiters or outside agencies, please.

Job Description Do you have +/- 1 year of billing experience? Are you familiar with basic collections practices? Would you be 100% happy making an hourly rate of between $22.00 and $28.00 per hour? If so, please keep reading…. ABOUT THE OPPORTUNITY Professional Tree Care Co. is seeking a team member who is great with numbers; someone who is highly organized, moves quickly through their work, loves to learn and has high attention to detail. Reporting to our AP/AR Coordinator, our next Billing Associate will eventually be responsible for creating invoices for all clients, handling all collection accounts, and reading commercial contracts (in order) to schedule project milestones/invoice dates. The right person for this position will blend compassion with assertiveness and ethical integrity. They will have a great memory for personal and account names and be able to remember each client's relationship to our staff, project and company. ABOUT THE COMPANY Since 1980, The Professional Tree Care Company has been trusted for tree services throughout Northern California. Based in Berkeley, CA, we service commercial, residential, and public works projects from Mendocino to Monterey, and from San Francisco to Sacramento. What makes us unique? We recycle 100% of material removed from job sites at our own Green Waste Recycle Yard, custom mill logs and create organic mulch - and (soon) electricity - from the wood chips. We also have the staff, equipment, resources, and experience to perform tree services at any scale. Are you seeking stability? We celebrated our 45th anniversary this year. Many of our managers have been with us 10+ years; some over 20. We like to hire folks who seek a work home; people eager to work hard, learn, and make friends along the way. WHY YOU'RE SUCH A GREAT FIT FOR THIS ROLE +/- 1 year of experience doing billing/invoicing Skilled using software such as Sage, QuickBooks, and MS Suite, especially Excel Great written communication skills since much of your work is via email. (Yes, a cover letter is recommended.) Great verbal communications skills: you adjust your tone, approach, and tactics as situations require You're persistent and resilient. Your follow-through even after setbacks You're highly ethical. You adhere to regulations and have a strong moral compass You're able to prioritize tasks, meet deadlines, and will let your peers know when you need assistance or have ample time to lend a hand You're authorized to work in the U.S. without sponsorship You have a clean criminal history Bonus points for: Experience with collections Experience reading and/or billing for commercial contracts ESSENTIAL FUNCTIONS Serve as the company's point-person for all invoice creation and delinquent accounts Prepare collections and aging reports Prepare written communication to clients, colleagues, and vendors Generate and analyze financial reports related to overdue invoices Work alongside our AR/AP Coordinator on special projects plus take on administrative an inter-departmental tasks as able Collaborate with other accounting- and office-related staff Develop systems that increase efficiency Billing & Invoicing Ensure proper documentation and job details are collected before invoicing Prepare and generate accurate invoices based on completed work orders, contracts, or job tickets. Send invoices to residential and commercial clients via email, mail, or customer portals Coordinate with field crews, estimators, and project managers to verify job completion before invoicing Process billing adjustments, credits, and re-bills as necessary Accept credit card payments from residential clients on the final day of their project and before our team leaves the site Maintain detailed billing records and track invoicing status Accounts Receivable & Collections Monitor accounts receivable aging reports and follow up on past due accounts Contact customers via phone, email, or mail to request payment and resolve disputes Establish payment plans for overdue accounts when necessary Post payments and reconcile customer accounts Escalate unresolved collection issues appropriately Maintain accurate notes and documentation of all collection activities Respond promptly to customer inquiries regarding invoices or payments Collaborate with arborists, scheduler and coworkers to resolve billing discrepancies Establish and maintain professional relationships with commercial clients and agency representatives while enforcing payment terms Supporting month-end closing and financial reporting related to accounts receivable Contract Review Review large and/or commercial contracts to understand progress billing dates and enter those dates into our Billing calendar and/or our system Work alongside our Schedule and Project Accountant to understand when bills may be created and issued to clients COMPENSATION AND FURTHER DETAILS This position is paid $22.00 to $28.00 based on skills and experience Access to 401(k) day one of employment Benefits after 90 days of employment include: Medical, Dental, and Optical PAID 50% by the company. 5 Paid holidays, 5 paid sick days, PTO (paid time off) earned as you go Employee referral bonus of $400.00 Training Employee discount on tree work Mileage reimbursement for work-related travel Casual, dog-friendly workplace. (Sadly, no other pets allowed.) HOW TO APPLY: Update your resume so your EMAIL address is on the resume* *If your email address is NOT on your physical resume, we cannot move you to the next step in our interview process, which is to send you a survey that matches your natural workplace behavior to our open positions. No recruiters or outside agencies, please. Powered by JazzHR yHUJS2V0hX

The Role The Firm is seeking an experienced legal biller who is efficient and effective in a fast-paced environment. This is a hybrid position located in Kansas City. Key Responsibilities Specific responsibilities include, but are not limited to: * Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions * Generate and distribute pre-bills on a monthly basis * Participate in monthly meetings with partner to review unbilled and AR inventory * Process narrative edits and time and cost adjustments * Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client * Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed * Upload LEDES invoices via e-billing hub and various e-billing websites, as necessary * Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history * Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely * Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers * Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits, and other inquiries * Participate in collections activities as needed, and identify and escalate deductions and/or collections issues * Maintain telephone, email and personal contact with clients, attorneys, and staff * Works closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections. * Works as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client. * Observe confidentiality in all Firm and client matters * Other duties as they arise Qualifications * 2-5 years of years' experience in a billing role, preferably at a law firm. * Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product. * Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis. * Experience with Elite 3E software preferred. * Demonstrated understanding of complex billing and/or E-Billing (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable. * Advanced proficiency with Microsoft Excel and Microsoft Office Suite. * Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third-party vendors. * High school diploma required. Our Values Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We: * Work as one - We are a globally connected team of talented people who act with a firm-first mentality to achieve success * Excel with clients - We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do * Celebrate difference -We help each other to be at our best and believe our differences result in greater achievement * Act boldly - We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth Business Services Competencies Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations. The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas: * Technical Excellence * People and Team * Client/Stakeholder Relationships * Service Delivery and Commercial Awareness * Personal Effectiveness Benefits offered include generous time off; medical, dental, and vision insurance; 401K Safe Harbor contribution; Life/AD&D Disability; Flexible Spending Account; Supplemental Medical Accident Insurance; Supplemental Critical Illness Insurance; Employee Assistance Program; Pet Insurance; Commuter Benefits. This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business. Principals only #LI-HYBRID #LI-AP1 When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives. Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it's used for, how it's obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

The Role The Firm is seeking an experienced legal biller who is efficient and effective in a fast-paced environment. This is a hybrid position located in Kansas City. Key Responsibilities Specific responsibilities include, but are not limited to: Review pre-bills to ensure compliance with client guidelines, including rates and cost exceptions Generate and distribute pre-bills on a monthly basis Participate in monthly meetings with partner to review unbilled and AR inventory Process narrative edits and time and cost adjustments Aggregate, compile and summarize receipts and documentation for third party expenses to be billed to client Preparation of client statements as requested, including timekeeper summaries / cover sheets illustrating total fees and total expenses incurred and/or billed Upload LEDES invoices via e-billing hub and various e-billing websites, as necessary Address internal and external inquiries in connection with billed and unbilled totals, payment status and matter history Prioritize tasks to ensure invoices are distributed, mailed or e-billed timely Input estimates of fees and costs on client e-billing sites in adherence to deadlines, and upon approval by timekeepers Maintain billing files/e-files and retrieve back-up for the department, timekeepers, audits, and other inquiries Participate in collections activities as needed, and identify and escalate deductions and/or collections issues Maintain telephone, email and personal contact with clients, attorneys, and staff Works closely with attorneys, clients, secretaries, and collections staff to assist with client billing collections. Works as requested on special projects, analysis and implementation of special billing requests Generates reports as needed by billing Partners/secretaries/client. Observe confidentiality in all Firm and client matters Other duties as they arise Qualifications 2-5 years of years' experience in a billing role, preferably at a law firm. Looking for service oriented and self-motivated individual who consistently performs with a high sense of urgency and pride in product. Capable of exceeding expectations of internal (partners and attorneys) and external (clients) constituents on a regular basis. Experience with Elite 3E software preferred. Demonstrated understanding of complex billing and/or E-Billing (Tymetrix, Serengeti, etc.) systems and processes with multiple workflows is desirable. Advanced proficiency with Microsoft Excel and Microsoft Office Suite. Excellent written and verbal communication and interpersonal skills, and an ability to establish and maintain relationships with partners, attorneys, finance staff, clients, brokers, and other third-party vendors. High school diploma required. Our Values Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We: Work as one - We are a globally connected team of talented people who act with a firm-first mentality to achieve success Excel with clients - We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do Celebrate difference -We help each other to be at our best and believe our differences result in greater achievement Act boldly - We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth Business Services Competencies Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations. The competencies are used to inform all aspects of Business Services career development. They vary across levels and different business areas and fall under the following areas: Technical Excellence People and Team Client/Stakeholder Relationships Service Delivery and Commercial Awareness Personal Effectiveness Benefits offered include generous time off; medical, dental, and vision insurance; 401K Safe Harbor contribution; Life/AD&D Disability; Flexible Spending Account; Supplemental Medical Accident Insurance; Supplemental Critical Illness Insurance; Employee Assistance Program; Pet Insurance; Commuter Benefits. This is the job description as constituted at present; however, the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business. **Principals only** #LI-HYBRID #LI-AP1 When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets. We offer a range of tailored benefits and support, including healthcare, retirement planning and wellbeing initiatives. Clyde & Co is proud to be an equal opportunities employer. Our core values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Please take a moment to read our privacy notice carefully. This describes what personal information Clyde & Co (we) may hold about you, what it's used for, how it's obtained, your rights and how to contact us as a data subject. If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

About Us Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We're building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future. Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries. Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life. About this Role If you enjoy working with a great group of professionals, are accurate, thrive in a fast-paced environment, and enjoy using your problem solving and analysis skills, then we have a role for you! InfraSource Services, seeks a great Billing Coordinator to join the team at our Kent, WA office. The Billing Specialist reviews and audits billing packages for accuracy prior to entering into the client's database application. What You'll Do · Responsible for reviewing billing documentation and construction records. · Work with other team members in the region to ensure all corrections are completed prior to submitting billing package to the client. · Provide quick answers to billing documentation questions or concerns from the clients. What You'll Bring Minimum Qualifications: · High school diploma or equivalent · Must be proficient with Microsoft Office suite (Excel, Word,) typing and 10-key · Ability to communicate effectively, both written and verbal · Ability to work independently and as part of a team · Ability to manage multiple projects and tasks concurrently with competing deadlines Preferred Qualifications: · Prior experience with billing · Ability to read engineered drawings · Experience in SAP and Microsoft Excel · Knowledge of utility industry What You'll Get Benefits: · 401(k) · 401(k) matching · Dental insurance · Flexible spending account · Health insurance · Life insurance · Paid time off · Vision insurance Compensation Range The anticipated compensation for this position is USD $29.00/Hr. - USD $31.00/Hr. depending on experience and qualifications. Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

The Billing Coordinator responsibilities include but are not limited to running reports, compiling month-end data, checking customer guidelines, copying, printing and scanning documents, and interacting with and providing exceptional service to our internal and external clients. Your Responsibilities: * Charging the association property accounts assessments (monthly, semi-annually, quarterly, and/or annually) * Processing monthly, semi-annual, quarterly, and annual billing * Reporting and compilation of month-end data * Charging late and collection fees and processing delinquency/collection letters * Partnering with community managers to move accounts through the collection process * Charging the property accounts for both management company fees and attorney's fees * Recording and processing bankruptcies for property accounts * Charging violation fines for property accounts * Charging miscellaneous account fees (e.g., work-orders, resident key fobs, etc.) * Verifying that statuses of delinquent accounts are updated monthly * Updating owner billing addresses and related information * Monitor and reply to billing and collections email requests * Researching posting issues * Processing adjustments on owner's accounts * Processing billing and collections tasks for on-boarding and terminating properties * Other duties as assigned Skills and Qualifications: * Education/Training: High school diploma or equivalent. 2 to 3 years experience in an office environment performing similar tasks preferred. Experience in property management industry a plus. * Experience/Knowledge/Abilities: Proficient in Microsoft Office. Excellent communication skills. Strong working knowledge of customer service principles and practices ability to perform with minimum supervision and make decisions independently. Ability to multi-task, effectively prioritize workload, meet hard and fast deadline. Must be a team player. Must possess strong analytical skills. Detail-oriented with multiple tasks, information organization. What We Offer: As a full-time non-exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions. Compensation: $21 / hour Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. #LI-SC1 #I-CO1

Job Description Mark III Construction is seeking a Service Billing Assistant to support its MEP Service company, M3 Service. The Service Billing Assistant will work closely with Service administrative staff, managers, and customers to ensure that invoices are issued with accuracy while under tight timelines. This position provides an opportunity to be part of a team within a dynamic industry and a quickly-growing company. The successful applicant will be exposed to multiple aspects of the business through the course of his/her daily activities. Position hours would be 20-30 hours per week M - F Requirements Collaboration with Operations team including dispatchers, account managers, service managers, sales personnel and company leadership Prepare and issue billings for service agreements and quoted work in line with company goals and client expectations Update GL accounts in Sage 300 Receive and process purchase orders aligning with vendor payment requirements Securing, preparing and delivering forms in line with client requirements Responding promptly to customer requests and providing solutions issues as they arise Identifying billing roadblocks and escalating as needed Data Entry Prioritizing tasks based on varying customer and company deadlines Participating in continuous improvement initiatives Other duties as assigned based upon skill, knowledge, and interest Outcomes For invoices within Billing's control, maintain an average monthly billing turnaround time of 5 days. Achieve an overall monthly average billing turnaround time of 10 days. Requirements At least 1 years' experience performing administrative duties, customer service and/or basic accounting (preferred) Proficient in Microsoft Office Suite Experience with Build Ops (or other) commercial management software and/or Sage 300 software a plus Willingness to learn and grow in a dynamic environment Excellent verbal and written communication skills Team player Positive attitude Dependability and flexibility Benefits Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development On Site Gym Salary Range: $20 - $25 per hour DOE

Mark III Construction is seeking a Service Billing Assistant to support its MEP Service company, M3 Service. The Service Billing Assistant will work closely with Service administrative staff, managers, and customers to ensure that invoices are issued with accuracy while under tight timelines. This position provides an opportunity to be part of a team within a dynamic industry and a quickly-growing company. The successful applicant will be exposed to multiple aspects of the business through the course of his/her daily activities. Position hours would be 20-30 hours per week M - F Requirements Collaboration with Operations team including dispatchers, account managers, service managers, sales personnel and company leadership Prepare and issue billings for service agreements and quoted work in line with company goals and client expectations Update GL accounts in Sage 300 Receive and process purchase orders aligning with vendor payment requirements Securing, preparing and delivering forms in line with client requirements Responding promptly to customer requests and providing solutions issues as they arise Identifying billing roadblocks and escalating as needed Data Entry Prioritizing tasks based on varying customer and company deadlines Participating in continuous improvement initiatives Other duties as assigned based upon skill, knowledge, and interest Outcomes For invoices within Billing's control, maintain an average monthly billing turnaround time of 5 days. Achieve an overall monthly average billing turnaround time of 10 days. Requirements At least 1 years' experience performing administrative duties, customer service and/or basic accounting (preferred) Proficient in Microsoft Office Suite Experience with Build Ops (or other) commercial management software and/or Sage 300 software a plus Willingness to learn and grow in a dynamic environment Excellent verbal and written communication skills Team player Positive attitude Dependability and flexibility Benefits Retirement Plan (401k, IRA) Life Insurance (Basic, Voluntary & AD&D Paid Time Off (Vacation, Sick & Public Holidays) Family Leave (Maternity, Paternity) Training & Development On Site Gym Salary Range: $20 - $25 per hour DOE

Job Purpose: The Billing Specialist will assist in ensuring that the company receives payment for goods and services offered to clients. Processing accounting receivables and incoming payments in compliance with financial policies and procedures. Performing day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data. Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted. Verify discrepancies by and resolve clients' billing issues. Facilitate payment of invoices due by sending bill reminders and contacting clients. Responsible for keeping up with collections, sending emails to customers who are behind with payments. Match labor tickets and invoice, verify hours charged and approve invoice for payment. From TCR- change jobs from OPEN STATUS to INVOICED if job is complete, make sure all tickets are invoiced Ensure all jobs have correct PO #'s before generating invoice. Job Qualifications: High School Diploma or equivalent. AA/BS degree in Finance, Accounting or Business Administration (preferred) . 2-5 years related experience; or equivalent combination of education and experience (preferred). Excellent verbal and written communication. Ability to work independently. A keen eye for detail and high degree of accuracy. Solid understanding of basic accounting principles, fair credit practices and collection regulations. Proven ability to calculate, post and manage accounting figures and financial records. Data entry skills along with a knack for numbers. Hands-on experience in operating spreadsheets and accounting software. Physical Requirements/ Work Environment: While performing the duties of this job, the employee is regularly required to stand, walk, sit and talk or hear, both in person and by telephone. Requires lifting and carrying of up to 25lb or less.

Job Purpose Provide administrative help to the office/administrative manager, branch manager, salesmen and provide support to counter sales when needed. Essential Duties & Responsibilities Provide administrative support to sales department. Responsible for job set up & distribution of RC's Invoice jobs which may involve investigating leases and returns for missing equipment, correct dates, etc. Mail out/email invoices to customer in a timely manner Contract Labor: Submission of weekly timesheets & spreadsheets to temp labor agencies. Enter hours for E&D in time & attendance Enter hours in spreadsheet for contract labor Routinely provide courteous telephone and visitor reception as required. Restock office supply closet, ordering business cards as needed. Undertake other duties or special tasks as assigned by the Office Administrative Manager or Branch Manager. Minimum Qualifications High School Diploma or equivalent Strong Customer Service skills Computer Skills (Word, Excel, Outlook) Positive Attitude/Ability to work as a team Excellent verbal communication Professional Appearance Experience in customer service a plus Other requirements Quick learner who can handle different functions. Ability to multi-task and remain organized. Maintain a stocked and clean office Maintain Petty cash and daily deposits Reconcile & file paperwork daily Constantly improve product/industry knowledge to better assist customers. Working Conditions Employee will spend periods of time sitting at a desk working on a computer.

Company Doty Bros. Construction City Norwalk Pay range 25.00 Apply Now Job Title: Billing Clerk Department: Underground Reports to: Portal Supervisor FLSA: Non-Exempt PURPOSE: To create company invoices and send them to DBE customers for payment; process adjustments or corrections as needed. Process foreman daily timesheets and other accounting related tasks as identified by the Office Supervisor. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Assign new job numbers as needed * Open new jobs in the company's accounting system; updating information when necessary * Timely / accurately prepare and send out customer invoices as required by the contract * Ensure proper documentation for contracts, change orders, adjustments and other pertinent billing information are maintained in A/R files * Maintain A/R files in a neat, organized manner; updating with new documentation as received. * Prepare adjustments or credit memo when necessary; obtain proper approval * Assist with collections efforts for past due invoices * Investigate and resolve billing errors, inconsistencies or customer inquiries * Ability to learn and become proficient with multiple billing platforms * Other necessary and required duties EDUCATION/EXPERIENCE: * A high school diploma or GED equivalent is required. * A minimum of two years of accounts receivable experience or equivalent training is preferred. * General knowledge of the various disciplines and procedures utilized by the Construction industry is preferred. * Proficient in Microsoft Word, Excel and knowledge of spreadsheet applications. SKILLS, PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: * Ability to stay focused and work without close supervision. * Works well in a team environment as well as independently. * Ability to accurately enter data and perform mathematical calculations. * Able to adjust priorities on short notice, manage interruptions and work well under pressure. * Ability to timely meet deadlines; coordinate workloads with Supervisor. * Effective communication, organizational and problem-solving skills. * Complies with and maintains company confidentiality practices and policies. * Interacts professionally with all company employees and outside persons, such as customers, vendors and professional service providers. * Mental alertness is necessary to ensure accurate and thorough completion of work activities. * Ability to interpret and disseminate complex information appropriate and effectively. * Ability to sit for prolonged periods and efficiently operate computer, calculator, copier, fax and other business office equipment. * Comply with accounting and all other company policies, procedures, as well as all relevant federal, state and local reporting requirements. * Working conditions consist of a temperature-controlled office; noise level in work environment is usually moderate. Doty Bros Construction is a very competitive pay and benefits package including medical, dental, vision, and 401k. The above statements are intended to describe the general nature of the work performed by employees assigned to this position. This description assists in ADA compliance, and is not intended for any other purpose such as compensation. All employees must comply with company policies and applicable laws. Management retains the right to assign additional duties periodically and the discretion to add or change the duties of this position at any time. Doty Bros Construction is an Equal Opportunity Employer. Back Share * * * * * Apply Now

Who We Are At Encore Fire Protection, we are proud to be the east coast's largest full-service fire protection company, serving over 90,000 customers from Maine to Louisiana. With a team of over 2,200 dedicated employees, we provide innovative, customized fire suppression, fire sprinkler, and fire alarm solutions that protect lives and properties every day. Our goal is to deliver superior experience to those who trust us to safeguard what matters most. We are passionate about continuous growth, innovation, and maintaining a culture that thrives on success and commitment to safety. Our mission? To be the best fire protection company the industry has ever seen. Position Overview: Encore Fire Protection is seeking a Contract Billing Specialist to join our high-performing finance team at our Pawtucket, RI headquarters. This is a great opportunity for a detail-oriented professional with strong experience in AIA and construction billing to thrive in a dynamic, fast-paced environment. As a Contract Billing Specialist, you will take ownership of the full billing cycle for a portfolio of over 80 active construction projects, ensuring accurate and timely invoicing. You'll serve as the key point of contact between our internal project teams and external clients, playing a vital role in ensuring financial accuracy and customer satisfaction. Encore Fire Protection is a leading full-service fire protection company serving the Northeast from Maine to Louisiana. With over 2,000 employees and 50,000+ customers, our mission is to save lives and protect property through exceptional fire suppression, sprinkler, and alarm systems. If you're ready to be part of a rapidly growing team with a passion for purpose and results, we want to hear from you. Responsibilities: Prepare and submit monthly AIA billing forms (G702/G703) with accuracy and compliance. Generate customer invoices through intercompany billing software. Oversee billing for a portfolio of 80+ construction projects. Partner with project managers and clients to resolve billing discrepancies and streamline processes. Set up and maintain construction project records in SAGE, including contract changes and supporting documentation. Review contracts to extract critical billing details, terms, and line items. Manage lien waiver preparation and tracking (conditional, unconditional, and final). Monitor collections on outstanding invoices and follow up on retention and change order approvals. Track and verify Certificates of Insurance (COIs) for all relevant projects. Audit project completions to ensure accuracy in billing and collection of retainage. Qualifications: Minimum 2-3 years of proven experience in AIA billing or construction project billing. Solid understanding of accounting principles and contract billing best practices. Strong attention to detail and organizational skills. Proficiency in Microsoft Excel and billing/accounting systems. Prior experience with SAGE or similar ERP platforms. Excellent communication skills and ability to work cross-functionally. What We Offer: At Encore, we're all about creating a culture where success is celebrated. We recognize that our work makes people's lives safer, and we reward those who contribute to our growth. Here's what you can expect: Competitive Salary: Compensation commensurate with your experience, with the opportunity to earn performance-based bonuses tied to your personal effectiveness and contributions to the team. Purpose-Driven Work Environment: We believe in working smarter, not harder. You'll be part of a culture that values results, and we empower our team to focus on impactful work. Flexible Dress Code: Upon joining, you'll receive branded Encore gear and we believe in dressing for the objective, not the occasion. Most days, you can enjoy a casual work environment, but we'll dress up when the situation calls for it. Innovative Culture: We encourage a culture of experimentation and improvement. You'll have the freedom to express your ideas and be part of a company that is always looking to improve and grow. Tools for Success: Access to leading-edge web-based productivity tools. Health and Wellness: Comprehensive medical, dental, and vision coverage through Blue Cross to keep you and your family healthy. Retirement Planning: Participation in our Fidelity 401(k) plan with a company match, helping you save for your future. Life Insurance: Company-paid life insurance policy of $50,000 to give you peace of mind. Encore Fire Protection is an Equal Opportunity Employer. Encore Fire Protection is an E-Verify Employer. As an EEO/AA employer, Encore Fire Protection considers applicants for employment without regard to, and does not discriminate on the basis of, gender, sex, sexual orientation, gender identity, national origin, age, race, protected veteran status, disability, or any other legally protected status. #LI-LP1

Job Summary: The Billing Specialist is responsible for maintaining accurate records regarding customers' accounts. Essential Functions: Ensure billing is accurate details such as trip duration, distance, job duration. Submit invoices to customer portals or through other methods as required by customers. Ensure invoices are submitted in the correct format and within the required time frame according to customer specifications. Monitor submission confirmations and track invoice status to ensure timely processing and payment. Maintain and update customer account information, ensuring all records are up-to-date and accurate. Respond to customer inquiries regarding invoices, payments, and account details. Creates and reviews Taxi billing. Taxi Billing - These jobs are one day jobs normally includes a crane and a rigger Required Skills/Abilities: Excellent verbal and written communication skills. Excellent customer service skills. Strong organizational skills. Proficiency with Microsoft Office and Adobe. Ability to work independently and as a part of a team. Minimum Requirements: 0-2 years of experience in billing, accounting, or administrative work. High School Diploma or equivalent (associate or bachelor's degree in accounting, finance, or business is a plus. Basic knowledge of accounting principles preferred. Valid Driver's License. Must be legally authorized to work in the United States. Must be able to read, write, speak, and understand English. Physical Requirements: Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report & motor vehicle check. Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times. Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation. Other Duties Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity and age.