How to hire a material control associate

How to hire a material control associate, step by step

Here's a step-by-step material control associate hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a material control associate job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new material control associate
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The material control associate hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a material control associate to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a material control associate that fits the bill.

   This list presents material control associate salaries for various positions.

   Type of Material Control Associate	Description	Hourly rate
   Material Control Associate	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$27-64
   Receiving Lead	A Receiving Lead's job covers the direction and coordination of receiving and other warehouse processes under the established operating operations. Receiving leads provide the work assignments of their staff daily... Show more	$13-24
   Shipping And Receiving Clerk	Shipping and receiving clerks manage all incoming and outgoing packages in a warehouse or logistics facility. They ensure that all outgoing packages are packed accurately based on the order form and secured properly based on company standards... Show more	$13-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • CRT
   • GMP
   • FDA
   • Hazardous Materials
   • Inventory Control
   • Materials Control
   • Expedite
   • Purchase Orders
   • Fifo
   • MRP
   • Balance Sheet
   • RCSA
   • Logistics

   Check all skills

   Responsibilities:

   • Manage, review, analyze, verify, and ship raw, stock, purchase, QA, and manufacture materials.
   • Coordinate with logistics team to have material pull for sales orders and reservation.
   • Participate in regulatory (FDA, EMEA) and client audits/inspections of the facility.
   • Monitor and track all product orders and work closely with logistics staff for cost effective shipments.
   • Provide assistance to various departments to troubleshoot inventory and promotion issues that require higher level consideration and knowledge.
   • Provide logistical and administrative support for finish product shipping to major customers, domestic and international, providing JIT deliveries.

   More material control associate duties

3. Make a budget

   Including a salary range in your material control associate job description helps attract top candidates to the position. A material control associate salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for a material control associate in Missouri may be lower than in Massachusetts, and an entry-level material control associate usually earns less than a senior-level material control associate. Additionally, a material control associate with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average material control associate salary

   $88,137yearly

   $42.37 hourly rate

   ---

   Entry-level material control associate salary

   $57,000 yearly salary

   Updated December 17, 2025

   Average material control associate salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Massachusetts	$110,633	$53
   2	New York	$107,076	$51
   3	Connecticut	$103,174	$50
   4	New Jersey	$101,172	$49
   5	New Hampshire	$100,567	$48
   6	Vermont	$98,070	$47
   7	Ohio	$93,019	$45
   8	Louisiana	$90,559	$44
   9	Maryland	$89,891	$43
   10	Texas	$89,682	$43
   11	Minnesota	$86,281	$41
   12	Florida	$86,184	$41
   13	Virginia	$86,123	$41
   14	South Carolina	$85,543	$41
   15	Delaware	$84,179	$40
   16	Maine	$84,112	$40
   17	Colorado	$82,492	$40
   18	Alabama	$81,878	$39
   19	California	$80,125	$39
   20	Tennessee	$79,729	$38

   Average material control associate salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Morgan Stanley	$103,774	$49.89	5
   2	Goldman Sachs	$100,328	$48.23
   3	Enstoa	$99,790	$47.98
   4	SS&C Technologies	$99,162	$47.67
   5	BlackRock	$94,815	$45.58	3
   6	Continental Resources	$93,932	$45.16
   7	Jefferies	$93,468	$44.94
   8	Santander Bank	$92,718	$44.58
   9	UTMB HEALTHCARE SYSTEMS	$91,178	$43.84	3
   10	Advent Software	$91,144	$43.82
   11	Pwc	$90,923	$43.71	96
   12	The Travelers Companies	$89,688	$43.12	51
   13	Barclays	$88,386	$42.49	2
   14	JPMorgan Chase & Co.	$88,332	$42.47	63
   15	KeyBank	$86,405	$41.54	2
   16	Bank of America	$86,057	$41.37	7
   17	Wells Fargo	$85,382	$41.05	5
   18	J.P. Morgan	$84,166	$40.46
   19	NBT Bancorp Incorporated	$83,480	$40.13
   20	Textron	$81,913	$39.38	16

4. Writing a material control associate job description

   A job description for a material control associate role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a material control associate job description:

   Material control associate job description example

   Will be a lead or a few individuals and will perform all inventory, shipping and receiving duties for both raw material and finished or in-process components. Meet the requirements of the quality policy and quality objective of company's ISO 9001 & 13485 quality management system.
   
   Primary role will be in either Receiving, Shipping, Kan Ban/Build Kitting or Stocking, as assigned by Material Control Manager; secondary roles will be cross-trained.
   Receiving product as defined by quality system documentation.
   Shipping as defined by quality system documentation.
   Ensure parts flow to manufacturing though build kitting and Kan Ban
   Keeps Crib & Dock areas organized.
   Performs Cycle counting as required
   Set up and maintains Kan Ban bin quantities on the production floor.
   Able to interact with Supervisors, Planners, Buyers and other Material associates to ensure materials are available to meet production schedules.
   On an ongoing basis, research, reconcile and provide feedback on all inventory discrepancies.
   Ensure that Quality System procedures are followed.
   Other tasks as assigned
   
   **Skills:**
   
   shipping, receiving, warehouse, picking, packing, cycle counting, UPS software, rf scanners, pallet jacks
   
   **Top Skills Details:**
   
   shipping, receiving, warehouse, picking, packing, cycle counting, UPS software, rf scanners, pallet jacks
   
   **Additional Skills & Qualifications:**
   
   -Must have 1-2 years' experience in inventory control, shipping, receiving in a medical manufacturing environment.
   -Must possess strong verbal and written communication skills
   -Must show demonstrated ability to organize vast amounts of data with high level of accuracy.
   -Knowledge of computers and Microsoft office programs required.
   -Must be able to lift up to 40 pounds and climb a ladder to stock material.
   -Must have HS diploma or Associates Degree.
   
   **Experience Level:**
   
   Entry Level
   
   **About Aerotek:**
   
   We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.
   
   The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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5. Post your job

   There are various strategies that you can use to find the right material control associate for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your material control associate job on Zippia to find and recruit material control associate candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with material control associate candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new material control associate

   Once you've selected the best material control associate candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new material control associate. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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