How to hire a material scheduler

How to hire a material scheduler, step by step

Here's a step-by-step material scheduler hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a material scheduler job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new material scheduler
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the material scheduler you need to hire. Certain material scheduler roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A material scheduler's background is also an important factor in determining whether they'll be a good fit for the position. For example, material schedulers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of material scheduler salaries for various roles:

   Type of Material Scheduler	Description	Hourly rate
   Material Scheduler	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$14-29
   Inventory Control Coordinator	An inventory control coordinator is responsible for monitoring the adequacy of office inventory to ensure that the company has enough supplies to support the employees' needs for business operations. Inventory control coordinators manage supply chain systems, conduct inventory checks regularly, write inventory reports, create purchase requests, and file inventory documents on the database... Show more	$13-22
   Inventory Coordinator	An inventory coordinator specializes in overseeing the supply flow of materials in a warehouse or similar setting. It is their responsibility to manage and handle the inventory, ensuring that the quantity and quality of materials align with company standards... Show more	$13-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • MRP
   • Production Schedules
   • Delivery Dates
   • Purchase Orders
   • Material Availability
   • Production Planning
   • Customer Demand
   • Lean Manufacturing
   • Inventory Control
   • MPS
   • ERP
   • Logistics
   • EDI
   • Shipping Receiving

   Check all skills

   Responsibilities:

   • Develop and implement purchasing and contract management, policies and procedures and manage ISO documents and improvements.
   • Negotiate with logistics and customs agencies to expedite parts from overseas sources.
   • Coordinate normal logistics routings and arrange emergency shipments when necessary.
   • Coordinate and incorporate into the IMS any engineering design refinements or rework efforts incur during product development.
   • Develop manufacturing procedures in accordance with ISO standards.
   • Assist with implementation and troubleshooting of BAAN production scheduling system.

3. Make a budget

   Including a salary range in your material scheduler job description is a great way to entice the best and brightest candidates. A material scheduler salary can vary based on several factors:

   • Location. For example, material schedulers' average salary in wyoming is 52% less than in hawaii.
   • Seniority. Entry-level material schedulers earn 50% less than senior-level material schedulers.
   • Certifications. A material scheduler with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a material scheduler's salary.

   Average material scheduler salary

   $44,248yearly

   $21.27 hourly rate

   ---

   Entry-level material scheduler salary

   $31,000 yearly salary

   Updated December 5, 2025

4. Writing a material scheduler job description

   A good material scheduler job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a material scheduler job description:

   Material scheduler job description example

   Materials Coord - 40hrs, 7:00am-3:30pm, weekends as needed
   
   At Steward Health Care System, we are committed to improving the health of our communities by delivering exceptional, personalized behavioral health care with dignity, compassion, and respect. Our continued focus on the patient experience informs our caregivers in how to provide care that is respectful of and responsive to individual patient and family preferences, needs and values.
   
   We dedicate ourselves in the communities we serve to delivering affordable health care to all and being responsible partners. No matter what your role, as a member of the Steward family, you are a specialist in the making every patient and family feel right at home, every co-worker a key to our success, and every referring practice, a team of prized colleagues.
   
   In support of this, we commit ourselves to the following values:
   
   C ompassion
   
   A ccountability
   
   R espect
   
   E xcellence
   
   S tewardship
   
   If you are seeking a fast-paced, challenging position in an organization committed to achieving and maintaining a standard of excellence in all we do, our organization may be a good fit for you.
   
   Materials Coordinator
   
   POSITION SUMMARY:
   
   Position Function:
   Coordinates supply functions to assure that customer's needs are met by interfacing with materials staff and JIT partner.
   
   Job Relationships:
   Communicates and collaborates with attendants, aides, receiver, and all customers to provide supplies.
   
   Reports to CSR Manager.
   
   Collaborates with customer service representative from JIT partner to assure timely availability of needed product.
   
   Authority:
   Has the authority to adjust JIT orders.
   
   Has the authority to order all stock supplies.
   
   Has the authority to adjust product par levels for storeroom.
   
   Has the authority to give units credits.
   
   Has the authority to interact with JIT partner to resolve supply issues.
   
   KEY RESPONSIBILITIES:
   
   Provides superior customer service to internal and external clients, customers, and patients as referenced in the "Service Excellence Standards."
   
   Monitor JIT transmissions, pull confirmation enter daily adjustments to JIT orders and react to backorders in order to assure that customers' needs are met.
   
   Respond to telephone requests in a courteous, timely and helpful manner.
   
   Respond to user needs by coordinating efforts of staff and JIT vendor.
   
   Attend meetings to identify and solve supply problems.
   
   Replenish safety stock.
   
   Input all information regarding weekly orders into the Materials Management inventory management system.
   
   Process credits to user areas.
   
   Perform other duties as required by manager.
   
   Reporting Requirements:
   
   Reports to Manager Daily any shipment discrepancies.
   
   Reports any outgoing supply issues to Purchasing Supervisor.
   
   Accountability:
   
   Ordering inventory up to reasonable par levels.
   
   Reporting to Supervisor any unmet customer needs.
   
   Maintaining accuracy and timeliness of data input regarding issues and credits and products data adjustments.
   
   Resolving product availability issues with customer service representative and/or reporting to CSR Manager.
   
   REQUIRED KNOWLEDGE & SKILLS:
   
   Must be able to communicate to problem-solve effectively. Must be able to count and be detail-oriented, neat and orderly. Customer Service Continuing Quality Improvement Principles
   
   EDUCATION/EXPERIENCE/LICENSURE/TECHNICAL/OTHER:
   
   Education: High school diploma or equivalent.
   
   Experience (Type & Length): Computer experience in data input and an understanding of network systems.
   
   Certification/Licensure:N/A
   
   Software/Hardware:
   
   Other:
   
   Additional Information
   
   Steward Health Care is an Equal Employment Opportunity (EEO) employer.Steward Health Care does not discriminate on the grounds of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity and/or expression or any other non-job-related characteristic.
   
   Important COVID message
   
   Please note, St. Elizabeth's Medical Center is taking additional, necessary preparations to ensure patients can receive compassionate care in a safe, carefully managed environment - with confidence and without fear. Our Safe and Ready program consists of a rigorous [five-point] standard ensuring patient safety, confidence, and convenience: Expanded hours will allow previously cancelled procedures to be scheduled as quickly as possible. Any COVID-19 related care takes place in designated areas away from other patients and their families. Emergency Departments are reorganized to be a safe place to treat all emergency patients. A stringent cleaning policy has been implemented throughout the hospital. A strictly controlled visitor and masking policy is required for patient safety. You can rest assured that we have made the necessary preparations to provide care in a safe, controlled, and professional way.
   
   This position is subject to the COVID-19 Vaccination Policy for Steward Health Care Workforce. Employees in this position will be required to provide adequate proof of vaccination for COVID-19 by an FDA-approved vaccine prior to starting work.Steward will consider requests for exemptions from this vaccine requirement on the basis of medical condition or sincerely held religious belief in accordance with applicable Federal laws.

   Copy this example

   

5. Post your job

   There are a few common ways to find material schedulers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your material scheduler job on Zippia to find and recruit material scheduler candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting material schedulers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new material scheduler

   Once you have selected a candidate for the material scheduler position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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