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Become A Materials Clerk

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Working As A Materials Clerk

  • Handling and Moving Objects
  • Performing General Physical Activities
  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Deal with People

  • $30,000

    Average Salary

What Does A Materials Clerk Do

Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.

Duties

Material recording clerks typically do the following:

  • Keep records of items shipped, received, or transferred to another location
  • Compile reports on various aspects of changes in production or inventory
  • Find, sort, or move goods between different parts of the business
  • Check inventory records for accuracy

Material recording clerks use computers, tablets, or hand-held devices to keep track of inventory. Sensors and tags enable these computers to automatically detect when and where products are moved, allowing clerks to keep updated reports without manually counting items.

Production, planning, and expediting clerks manage the flow of information, work, and materials within or among offices in a business. They compile reports on the progress of work and on any production problems that arise. These clerks set workers’ schedules, estimate costs, keep track of materials, and write special orders for new materials. They perform general office tasks, such as entering data or distributing mail. Expediting clerks maintain contact with vendors to ensure that supplies and equipment are shipped on time.

Shipping, receiving, and traffic clerks keep track of and record outgoing and incoming shipments. Clerks may scan barcodes with hand-held devices or use radio frequency identification (RFID) scanners to keep track of inventory. They check if shipment orders were correctly processed in their company’s computer system. They also compute freight costs and prepare invoices. Some clerks move goods from the warehouse to the loading dock.

Stock clerks and order fillers receive, unpack, and track merchandise. Stock clerks move products from a warehouse to store shelves. They keep a record of items that enter or leave the stockroom and inspect for damaged goods. These clerks also use hand-held scanners to keep track of merchandise. Order fillers retrieve customer orders and prepare them to be shipped.

Material and product inspecting clerks weigh, measure, check, sample, and keep records on materials, supplies, and equipment that enters a warehouse. They verify the quantity and quality of items they are assigned to examine, checking for defects and recording what they find. They use scales, counting devices, and calculators. Some workers decide what to do about a defective product, such as to scrap it or send it back to the factory to be repaired. Some clerks also prepare reports, such as reports about warehouse inventory levels.

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How To Become A Materials Clerk

Material recording clerks usually need to have a high school diploma and are trained on the job. There are no formal education requirements for stock clerks and order fillers.

Education

Production, planning, and expediting clerks; shipping, receiving, and traffic clerks; and material and product inspecting clerks need a high school diploma or equivalent.

Production, planning, and expediting clerks need to have basic knowledge of computer applications such as spreadsheet software.

There are no formal education requirements for stock clerks and order fillers.

Training

Material recording clerks usually learn to do their work on the job. Training for most material recording clerks may last less than a month. Production, planning, and expediting clerks’ training can take several months.

Typically, a supervisor or more experienced worker trains new clerks.

Material recording clerks first learn to count stock and mark inventory and then move onto more difficult tasks, such as recordkeeping. Production clerks need to learn how their company operates before they can write production and work schedules.

Advancement

With additional training or education, material recording clerks may advance to other positions within their firm, such as purchasing agent. Clerks in retail establishments can move into the sales department.

Important Qualities

Communication skills. Production, planning, and expediting clerks are frequently in contact with suppliers, vendors, and production managers and need to be able to communicate the firm’s scheduling needs effectively.

Customer-service skills. Stock clerks sometimes interact with customers in retail stores and may have to get the item the customer is looking for from the storeroom.

Detail oriented. Material and product inspecting clerks check items for defects, some of which are small and difficult to spot.

Math skills. Some material recording clerks use math to calculate shipping costs or take measurements.

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Materials Clerk Career Paths

Materials Clerk
Buyer Senior Buyer
Purchasing Manager
9 Yearsyrs
Buyer Office Manager Operations Manager
Branch Manager
6 Yearsyrs
Buyer Office Manager Accounting Manager
Controller
9 Yearsyrs
Certified Nursing Assistant Team Leader Assistant Manager
Warehouse Manager
5 Yearsyrs
Certified Nursing Assistant Team Leader Operations Manager
Site Manager
7 Yearsyrs
Certified Nursing Assistant Team Leader Office Manager
Business Owner
6 Yearsyrs
Material Coordinator Supply Technician Logistics Analyst
Logistics Manager
7 Yearsyrs
Material Coordinator Purchasing Agent Purchasing Manager
Supply Chain Manager
10 Yearsyrs
Material Coordinator Purchasing Agent Senior Buyer
Material Manager
9 Yearsyrs
Data Entry Clerk Data Analyst Quality Assurance Analyst
Quality Assurance Manager
9 Yearsyrs
Data Entry Clerk Technician Maintenance Supervisor
Facilities Manager
7 Yearsyrs
Data Entry Clerk Dispatcher Logistics Coordinator
Logistics Supervisor
5 Yearsyrs
Machine Operator Foreman Warehouse Manager
Warehouse Operations Manager
7 Yearsyrs
Machine Operator Specialist Operation Supervisor
Transportation Manager
8 Yearsyrs
Machine Operator Technician Production Supervisor
Distribution Supervisor
6 Yearsyrs
Driver Foreman Warehouse Supervisor
Distribution Manager
7 Yearsyrs
Driver Account Executive Department Manager
Inventory Control Manager
6 Yearsyrs
Driver Coordinator Operation Supervisor
Inventory Control Supervisor
5 Yearsyrs
Purchasing Agent Supervisor Shipping Supervisor
Shipping Manager
5 Yearsyrs
Mail Clerk Logistics Coordinator Logistics Analyst
Supply Manager
5 Yearsyrs
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Average Length of Employment
Distribution Clerk 4.1 years
Supply Room Clerk 4.1 years
Supply Clerk 3.7 years
Storeroom Clerk 3.5 years
Receiving Clerk 3.0 years
Materials Clerk 3.0 years
Stockroom Clerk 2.8 years
Warehouse Clerk 2.6 years
Inventory Clerk 2.3 years
Top Careers Before Materials Clerk
Cashier 10.7%
Clerk 7.5%
Supervisor 2.8%
Secretary 2.8%
Top Careers After Materials Clerk
Cashier 6.0%
Buyer 5.6%
Supervisor 3.4%
Technician 3.4%
Clerk 3.3%
Driver 3.3%

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Top Skills for A Materials Clerk

  1. Hospital Staff
  2. Purchase Orders
  3. Inventory Control
You can check out examples of real life uses of top skills on resumes here:
  • Interacted with all levels of hospital staff: co-workers, doctors, nurses, managers, etc.
  • Processed purchase orders for internal company requests.
  • Supervised computer peripherals area of JIT inventory control -Involved in the design of an on-line stock locator/inventory control system
  • Performed data entry, designed spreadsheets and generated inventory reports.
  • Ensured area was compliant and able to pass all audits while maintaining a 98.8 percent accuracy level in cycle counts.

Materials Clerk Demographics

Gender

Male

46.5%

Female

43.6%

Unknown

10.0%
Ethnicity

White

60.5%

Hispanic or Latino

17.7%

Black or African American

12.0%

Asian

6.3%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

73.0%

French

5.4%

Portuguese

2.7%

Vietnamese

2.7%

German

2.7%

Carrier

2.7%

Tagalog

2.7%

Hmong

2.7%

Arabic

2.7%

Navajo

2.7%
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Materials Clerk Education

Schools

University of Phoenix

20.7%

Florida State College at Jacksonville

6.3%

Houston Community College

6.3%

Strayer University

6.3%

Butler County Community College

4.5%

Ashford University

4.5%

The Academy

4.5%

Wichita State University

4.5%

Baker College

4.5%

Lakeshore Technical College

3.6%

Atlanta Technical College

3.6%

Rock Valley College

3.6%

Pima Community College

3.6%

Eastern Michigan University

3.6%

Remington College

3.6%

Kaplan University

3.6%

Alabama A & M University

3.6%

Indiana Wesleyan University

3.6%

University of Alabama

2.7%

University of North Carolina at Greensboro

2.7%
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Majors

Business

33.9%

Accounting

10.7%

General Studies

6.4%

Criminal Justice

5.7%

Health Care Administration

4.6%

Management

4.5%

Supply Chain Management

3.4%

Computer Science

3.0%

Psychology

2.9%

Pharmacy

2.7%

Nursing

2.5%

Medical Technician

2.5%

Electrical Engineering

2.3%

Liberal Arts

2.3%

Elementary Education

2.3%

Education

2.1%

Information Technology

2.1%

Graphic Design

2.1%

Communication

2.0%

English

2.0%
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Degrees

Other

35.9%

Bachelors

28.9%

Associate

20.0%

Certificate

7.3%

Masters

3.8%

Diploma

3.3%

License

0.5%

Doctorate

0.2%
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