Project Assistant jobs at Mathematica - 73 jobs

Purpose: The mission of this position is to help the Church provide essential teachings, resources, and services to members through project administration and coordination. This position is primarily for educational or religious purposes and should be used to enhance the personal and professional experiences of the Intern. Under general supervision, the Intern performs work as assigned by the department. Location: Based in downtown Salt Lake City (Church Headquarters). The position is open to remote work. Position will be full-time (Flexible up to 40 hours a week) for up to one year. We will also consider part time applicants. Paid Interns are qualified while enrolled in an educational institution and for one year following graduation. They must sign a Paid Internship Engagement Letter. Intern should be currently seeking a bachelor's or master's degree or have obtained a bachelor's or master's degree within the past 12 months The ideal candidate is seeking a career in Project Management or a similar field. This is preferred, but not required. Project coordination with writing skill Excellent communication, computer, and organizational skills Technical writing experience a plus Ability to prioritize responsibilities Skilled in the use of Microsoft Office Products Experience with software tools such as Workfront is a plus Responsibilities may vary by assignment depending on need. Under supervised direction the Intern will: Assist and maintain 10+ current projects at a given time. Work with supervisor and team leads to support the Project Management Office (PMO). Help improve the current project development process. Perform maintenance on current projects. Meet and coordinate with project specialists. Other assignments and projects as directed.

General Responsibilities: Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience. * Assist project/program manager with resource management and resource assignment. * Partner with financial analysts/ accountants to collect and enter information to support tracking of project/program details including timelines, budgets, timelines/schedules, proposals, contracts, deliverable dates, etc. in applicable process systems. * Assist the project team with drafting report deliverables and proposal deliverables. * Partner with financial analysts/ accountants and project team with fee estimate and change order management. * Perform data entry or updates to documentation & systems including TerraNet and CRM. * Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR). * Answer questions by Operations on Terracon client programs and system use. Document Control * Provide document control for projects per established processes to ensure adherence to quality standards and project and program requirements. * Provide administrative support to project team supporting Operations, National Accounts or Sectors. * Update and maintain project/program details in spreadsheets or other appropriate tracking systems including timelines, budgets, schedules, proposals, deliverable dates, etc. Project Delivery Support * Provide updates to project/program team leaders on client deliverables and status of projects, including subtask timelines and deliverable dates including financials (provided by financial analysts/ accountants) or other areas as needed. * Assist with updates to TerraNet and/or CRM. * Partner with financial analysts/ accountants to support proposal and project registration setup as needed. * Assist with updates to Program Manual or related documents. * Assist project/program leadership with client communication plans. * Assist with tracking and communicate project milestones to project team. * Prepare specific written report sections and associated drawings and attachments. * Partner with financial analysts/ accountants and the project team to draft proposals and fee estimate for standard or routine projects. * Draft, track and maintain project change orders. * Partner with financial analysts/ accountants and the project team to perform project registration and invoicing tasks, as needed. * Maintain inventory of contracts for each project including status and ensuring signed contract is on file. * Prepare request for information responses regarding design changes, as directed. * Assist with utility locating services and clearances, as directed. * Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed. * Schedule and communicate with the client regarding project report status and delivery schedule. Compass Delivery Focus * Maintains and updates project-level Compass, as applicable. * Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience. General * Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. * Be responsible for maintaining quality standards on all projects. * Perform other duties as assigned. Requirements: * High school diploma and a minimum of 2 years' related experience. * Associate or bachelor's degree in related field preferred. * Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable) * Fluent in Microsoft Office applications. * A valid driver's license with acceptable violation history may be required. About Terracon Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs. EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

At Terracon, we believe that supporting our teams with the right tools, processes, and people leads to better outcomes for our clients and communities. As a Project Support Assistant, you will play a key role in enhancing project delivery and ensuring operational excellence. This position supports project teams by handling essential administrative and coordination tasks that help projects run smoothly- from proposal development to closeout. What you'll do: * Assist with project and proposal setup, ensuring accurate and timely entry of data in our internal project management, tracking and reporting systems * Collaborate and communicate with project managers, technical staff, and finance specialists to track deliverables and project milestones * Manage and maintain key project documentation, including contracts, project reports & distribution lists, and change requests * Support quality and compliance efforts by helping maintain data accuracy and appropriate access to sensitive information * Contribute to client service by facilitating communication and follow-up tasks, allowing project managers to stay focused on technical execution and client relationships What we're looking for: * Strong attention to detail, organizational skills, and follow-through * Excellent responsiveness, communication and collaboration across Geotechnical and Environmental teams and departments * Ability to quickly and independently prioritize and complete a variety of assigned tasks * A proactive mindset with a willingness to learn new systems and processes * Experience in a project coordination, administrative, or systems-based data entry role is a plus * Familiarity with or willingness to learn Terracon-specific systems and platforms Requirements: * High school diploma and a minimum of 2 years' related experience. * Associate degree in related field preferred. * Fluent in Microsoft Office applications. * Valid driver's license with acceptable violation history. About Terracon Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs. EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

, you must use the following link. **************************************************************************************************************** Other applications will not be considered. JOB TITLE: Administrative Assistant II JOB #: 2915 DIVISION: Certification and Licensing HIRING SALARY: $40,010.00 annualized ($19.24 hourly) CLOSING DATE: All positions are open until filled. EMPLOYEE REFERRAL PROGRAM: This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply). POSITION SUMMARY: Are you a detail-oriented person who enjoys a varied workload? If so, you may be the perfect candidate to join the Attorney Admissions Unit focused on verifying individuals seeking admission to the practice of law are qualified. As part of the Certification and Licensing Division of the Arizona Supreme Court, this individual will provide advanced administrative, clerical, and technical support for the Attorney Admissions Unit. Some responsibilities include coordinating committee meetings, answering the attorney admissions phone line, monitoring the attorney admissions general email account and addressing applicant inquiries, as well as handling mail, email, copying tasks, and fingerprint processing. Additionally, the role entails processing attorney applications and providing support for the administration of the biannual Bar Exam. Public Service Loan Forgiveness (PSLF) Program qualified employer. MINIMUM REQUIREMENTS: This position requires a High School diploma or GED and a minimum of three years administrative experience. Experience in Microsoft Outlook, Word, Excel, PowerPoint, Teams, and Zoom, typing with accuracy, and formatting and merging of documents. The ability to operate general office equipment. Initiative, good judgment and the ability to prioritize, organize, and perform multiple tasks under minimal supervision. In addition, this position requires the ability to think critically and work independently with minimal supervision, demonstrate excellent customer service skills in a challenging and diverse environment, as well as understand and preserve the confidentiality of program files, records and documents. This position also requires strong verbal and written communication abilities. Demonstrated ability to draft and edit rough copy and correct for general formatting, spelling, grammar and punctuation. The ability to work and communicate effectively with court-appointed Committee Members, parties to proceedings, members of other government agencies, the court community, staff and the public. Travel level: up to 5% SELECTION PROCESS: Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position. BENEFITS: The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include: Accrued vacation pay and sick leave 10 paid holidays per year Health and dental insurance Retirement plan Life insurance and long-term disability insurance Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion. RETIREMENT: Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment. The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

Rate: $22/hour The Bilingual Administrative Specialist creates a customer-friendly environment in which visitors to the clinic are greeted, phone requests are managed, and waiting room spaces are clean and welcoming. The Administrative Specialist ensures that the general business functions of the clinic, such as scheduling and appointment reminders, function smoothly and efficiently. Advocates promotes a healthy work-life balance and offers many generous perks of employment and room for advancement. We are a strong-knit community that values the ideas and contributions from our staff. Are you ready to make a difference? Minimum Education Required High School Diploma/GED Shift Blended Shift Additional Shift Details The hours will be a combination 8:00 a.m. to 4:00 p.m. and 12:00 p.m. to 8:00 p.m., with weekends as needed. The candidate would not be expected to work the 12-8 shift every day, but they should be open to a mix of shift as scheduled. Weekend coverage is on as-needed basis, which typically rotates among the team and most of the time is either Saturday or Sunday not both days at the same time. Responsibilities Greet clinic visitors in a helpful, friendly and approachable manner. Update contact information, verify insurance, and collect co-payment. Respond to and direct telephone and email inquiries promptly. Schedule ongoing and intake appointments for therapists in collaboration with the Intake Director. Manage filing system and storage of medical records in compliance with clinic regulations. Create charts for therapist and ensure forms are filed appropriately. Provide clerical and administrative support to clinical staff. Ensure that the waiting rooms are clean, organized and maintained. Contact appropriate department and/or personnel in cases of an emergency. Qualifications Bilingual in Spanish and/or Portuguese Must have a high school diploma or equivalent degree. Psychology and social work students are strongly encouraged to apply! Must have valid driver's license and access to auto. Excellent written and verbal communication. Excellent customer services and communication skills. Bilingual candidates encouraged to apply! Comprehensive computer knowledge. Must hold a valid driver's license and access to an operational and insured vehicle. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience. Why Should I Consider a Career in Human Services? Our Team members are dedicated to engaging and empowering individuals by forming lasting relationships, collaboratively achieving personal goals, offering creative solutions to everyday and complex situations, and actively listening . We exercise independent judgement and contribute to the overall success and benefit of the Team. Is Human Services a Fit for Me? Successful Team members are open-minded, eager and compassionate, and will exercise solid, independent judgement while fostering trustworthy relationships with the individuals that we serve. We put the individual first. Keywords: clinic receptionist, front desk, clerical

$21/hour The Administrative Assistant is responsible for performing all administrative and daily office functions for the Facilities department. This position provides administrative support to all team members and has reporting functions across the department. Ideal candidates will have experience in the field of residential real estate, maintenance and work order fulfillment. Minimum Education Required High School Diploma/GED Responsibilities Handles voicemail and e-mail forwarded from direct managers. Reads and routes incoming mail. Perform clerical duties for the department, such as typing, filing, answering phones, copying, faxing, and mailing. Maintain Facilities databases, to include scanning in documents and assigning work orders to field staff, track completion of work, and communication work status updates to partner service and support departments. Process all invoices; track costs and maintain copies of invoices and check requests Track, monitor and order all department supplies and equipment including cell phones, tablets, computers, etc. Arrange for repair and replacement as needed. Assist with agency vehicle fleet management to ensure maintenance is performed. Attends and actively participates in supervision and staff meetings. Ensure that clients are treated with dignity and respect in accordance with Advocates' Human Rights policies and the Advocates Way Philosophy. Perform all duties in accordance with the agency's policies and procedures. Qualifications High school diploma or GED and 1-2 years experience in an administrative assistant role. Ability to multi-task and work in a fast-paced environment. Must be highly organized with strong attention to detail and accuracy. Must be able to perform each essential duty satisfactorily. Experience with database entry, maintenance and report production. Must be highly proficient with Microsoft Word, Microsoft Excel, and Microsoft Outlook Ability to use office equipment such as scanner, digital camera, copier, printer and fax. Ability to maintain professional, pleasant, and helpful demeanor at all times. Must hold a valid drivers' license. Must have access to an operational and insured vehicle and be willing to use it for work related tasks as requested. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

Job DescriptionDescriptionThe Climate Equity & Impact team is hiring! If you are a detail-oriented individual passionate about community development and possess the skills to excel in this role, we invite you to join our team at ABCD as a Project Coordinator - LVI. Come make a meaningful impact and be part of a legacy that shapes positive change in Greater Boston. Key Responsibilities Responsible for coordinating projects and assisting with day-to-day management of the Low-Income Single Family Program and other utility funded energy programs. Coordinate with field staff, contractors and clients on energy projects. Maintain and update project details. Run queries and generate reports as requested. Oversee project process, including: building Assessments review, scheduling field visits, requesting, compiling and reviewing contractor quotes, identifying and presenting project details, troubleshooting with clients and contractors, and preparing completed energy projects for reporting. Coordinate and process projects across the state brought by different initiatives. Communicate with sub-grantees to troubleshoot customer issues. Process and prepare vendor payments. Engage with other external partners. Communicate with vendors and utilities as needed. Ensure projects maintain proper timeline and meet deadlines. Maintain and improve on project management platforms, including Monday.com. Manage inquiries from applicants and other interested parties. Engage with Statewide Client Services team on program applicants. Take notes during meetings if requested. Maintain electronic and paper files. Coordinate with Program Manager & Field staff on all duties. Perform other related duties as assigned from time to time. Skills, Knowledge and Expertise A minimum of high school diploma/GED or equivalent and up to 12 months of experience in energy efficiency is required. Experience in Project Management, nonprofit program management is a plus. Experience with Microsoft Access and Excel or at least a high degree of comfort with databases and spreadsheets required. Flexibility, initiative, and ability to work in a team required. Ability to deal sensitively and effectively with individuals of diverse economic and cultural backgrounds. Why Work Here Make a Difference: Every day, your work directly impacts the lives of thousands in the Greater Boston community, empowering them and making positive, lasting change. Inclusive Environment: ABCD values the diversity of its workforce, with an inclusive culture that respects individuality and promotes collaboration. Continuous Learning: We offer numerous training and development opportunities, ensuring our staff remain at the forefront of community action methodologies and strategies. Comprehensive Benefits: At ABCD, we take care of our own, providing a competitive benefits package, including health coverage and retirement plans. A Legacy of Impact: Join an organization that boasts a legacy spanning over half a century, consistently championing the rights and needs of our community's most vulnerable. Teamwork & Camaraderie: Be a part of a passionate team, united in their mission to combat poverty, and ensure every individual can reach their fullest potential.

Job DescriptionDescriptionThe Climate Equity & Impact team is hiring! If you are a detail-oriented individual passionate about community development and possess the skills to excel in this role, we invite you to join our team at ABCD as a Project Coordinator. Come make a meaningful impact and be part of a legacy that shapes positive change in Greater Boston. Key Responsibilities Coordinate with field staff, contractors and clients on energy projects. Maintain and update project details. Run queries and generate reports as requested. Oversee project process, including but not limited to: building assessments review, scheduling field visits, compiling and reviewing contractor quotes, identifying and presenting project details, troubleshooting with clients and contractors, preparing completed energy projects for reporting, and ensuring all projects are being developed according to program protocol including, but not limited to utility data accuracy, cost effectiveness analysis screening and preparing reporting. Engage with other external partners. Communicate with vendors and utilities as needed. Ensure projects maintain proper timeline and meet deadlines. Maintain and improve on project management platforms, including Monday.com. Engage with Statewide Client Services team on program applicants. Take notes during meetings if requested. Maintain electronic and paper files. Coordinate with Program Manager & Field staff on all of the above. Other duties as assigned. Skills, Knowledge and Expertise A Minimum of a high school diploma or equivalent and up to 12 months of experience is required. Experience in project management or nonprofit program management is helpful. Experience with Microsoft Access and Excel or at least a high degree of comfort with databases and spreadsheets required. Good communication skills by phone and email required. Flexibility, initiative, and ability to work in a team required. Ability to deal sensitively and effectively with individuals of diverse economic and cultural backgrounds. Why Work Here Make a Difference: Every day, your work directly impacts the lives of thousands in the Greater Boston community, empowering them and making positive, lasting change. Inclusive Environment: ABCD values the diversity of its workforce, with an inclusive culture that respects individuality and promotes collaboration. Continuous Learning: We offer numerous training and development opportunities, ensuring our staff remain at the forefront of community action methodologies and strategies. Comprehensive Benefits: At ABCD, we take care of our own, providing a competitive benefits package, including health coverage and retirement plans. A Legacy of Impact: Join an organization that boasts a legacy spanning over half a century, consistently championing the rights and needs of our community's most vulnerable. Teamwork & Camaraderie: Be a part of a passionate team, united in their mission to combat poverty, and ensure every individual can reach their fullest potential.

Jewish Federation of Palm Beach County is a 501(c)3 nonprofit organization dedicated to transforming, inspiring and saving lives in the Palm Beaches and 70 countries around the world. Each year, Jewish Federation inspires thousands of community members to contribute, volunteer and participate in programs that generate more than $30 million to leading a powerful impact in the community. Position Summary: The Administrative Assistant plays a vital role in strengthening community engagement and volunteerism throughout the Jewish Federation of Palm Beach County. As a key support professional for both the Community Engagement Department and the Kohl Jewish Volunteer Center (KJVC), this position ensures that programs, events, and strategic initiatives run smoothly and effectively. The Administrative Assistant contributes to the overall mission by providing exceptional administrative, logistical, and operational support that enables the Federation to deliver high-quality community experiences and meaningful volunteer opportunities. Within the Kohl Jewish Volunteer Center, the Administrative Assistant helps coordinate signature events such as 8 Days 8 Ways, MLK Day of Service, Good Deeds Day, My Mitzvah, and Reading Express, along with year-round service opportunities. The role supports volunteer recruitment and retention, manages communications with volunteers, and ensures that core volunteer programs are implemented with care and efficiency. In the broader Community Engagement portfolio, the Administrative Assistant supports initiatives such as the Pride Festival and Parade, Community-Wide Shabbat, Jewbilee, outreach activities, and a wide range of Federation-led events that strengthen belonging, connection, and Jewish identity across the Palm Beaches. This position also collaborates with the Planning Department, offering support for department-wide initiatives, shared projects, administrative needs, and support for the Scholar in Residence as needed. The Administrative Assistant interacts regularly with volunteers, community members, staff, partner agencies, and vendors. This role requires excellent communication, strong organizational skills, outstanding computer proficiency, and comfort thriving in a fast-paced environment with frequent evening and weekend events. The ideal candidate is detail-oriented, proactive, and committed to delivering exceptional support that advances Federation's mission and values. Essential Duties and Responsibilities Administrative and Department Support Provide comprehensive administrative support for all Community Engagement and KJVC initiatives. Assist with scheduling, meeting coordination, Zoom logistics, agenda creation, and preparation of materials. Create and manage Work Zones, timelines, and project management tasks to ensure initiatives remain on track. Process purchase orders, requisitions, invoices, contracts, and expense reports. Enter and maintain participant, volunteer, and program information in the CRM with accuracy and consistency. Coordinate departmental calendars, deadlines, and communication with other Federation departments. Perform general clerical duties including data collection, filing, copying, mailing, and supply management. Provide administrative support for Planning Department projects as needed, including support for the Scholar in Residence. Kohl Jewish Volunteer Center (KJVC) Support Support core volunteer programs including recruitment, scheduling, communication, and follow-up. Assist with maintaining volunteer records, tracking participation, and generating reports. Support KJVC's service initiatives and partnerships with local agencies and community organizations. Ensure volunteers feel welcomed, valued, and well-informed through consistent communication and on-site support. Event and Program Support Assist with planning, logistics, communication, and day-of coordination for all volunteer and community engagement programs. Manage event logistics including venue reservations, catering, audiovisual needs, supplies, signage, and name badges. Prepare registrant lists, data exports, mail merges, and participant materials. Attend and staff programs, outreach events, and volunteer projects, support setup, registration, hospitality, and breakdown. Support collection of program data, evaluations, and follow-up communication. Ensure every participant and volunteer has a welcoming and meaningful experience. Committee Support Provide administrative and logistical support for KJVC committee meetings. Manage scheduling, reminders, agenda preparation, and distribution of materials. Communicate regularly with committee members and foster strong volunteer relationships. Take notes or formal minutes and track follow-up items to support implementation. Shared Office Responsibilities Provide backup support for general office operations as needed. Other duties as assigned. Qualifications and Success Factors High School diploma required; additional administrative or event-support experience preferred. Two or more years of administrative support, event coordination, or nonprofit experience preferred. Excellent customer service, written communication, and verbal communication skills. Strong organizational skills with exceptional attention to detail; ability to manage multiple tasks simultaneously. Strong interpersonal skills and the ability to work independently and as part of a team. High level of computer proficiency, including Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) Zoom. Preferred: Experience with Canva, CRM systems, and event management platforms. Experience working with volunteers or committees is a plus. Must be able to lift and carry 25 lbs. and assist with event setup. Must maintain a valid Florida driver's license. Must pass a Level 1 background check. Must be available to work evenings and weekends as required for events. Work Environment: Position is eligible to work from home occasionally in accordance with Federation policies. When working from home, employee must: Follow all Federation policies and procedures, Be available to other employees during Federation's normal business hours, Not work from a public place (e.g. coffee shop, library, etc.) and/or join a public, unsecure wi-fi network when working with sensitive or confidential information, Coordinate with IT department to maintain appropriate computer equipment and connectivity. Pay Rate: In addition to benefits, the hourly rate for this role begins at $27 per hour. We benchmark our compensation for new hires in relation to the role, level, and role location; however, we consider a multitude of factors, to include relevant experience, skills, and education/training, to determine compensation levels. The Jewish Federation of Palm Beach County is an Equal Opportunity Employer. The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time at the Federation's discretion. Employment is at-will, and this job description is not an employment contract, and nothing herein shall be deemed to create in any way whatsoever an employment contract.

*Starting rate $22.63/hour* The Project Coordinator oversees an Advocates' communirty initiative, Joan's Closet, which provides clothing to members in need. This role involves managing volunteers, coordinating donations, and ensuring smooth operations. This role is fully on-site in Framingham, MA. Minimum Education Required High School Diploma/GED Responsibilities Recruit, train, and supervise volunteers. Lead Advisory Board and Panel for Joan's Closet. Maintain regular communication with supervisor and executive sponsor. Ensure cleanliness and security of program workspaces. Coordinate with external vendors and service providers. Assist with company events and meetings. Manage program budgets and maintain expense records. Collaborate with Marketing & Communications to promote the program. Facilitate volunteer meetings and project planning. Solicit donations and manage donor relations. Organize shopping and donation events. Qualifications High School Diploma or GED required; minimum 1 year of administrative experience. Strongly prefer a candidate that will have a demonstrated understanding of and competence in serving culturally diverse populations. Must be able to perform each essential function satisfactorily. Strong interpersonal skills; ability to work independently and collaboratively. Effective verbal and written communication across all organizational levels. Project management experience from concept to completion. Proficiency in Microsoft Office; familiarity with Smartsheet, Canva, and Sign-up Genius preferred. Basic accounting knowledge to maintain budget. Excellent organizational and multitasking abilities. English fluency required; ASL or other language skills a plus. Demonstrated organizational and time management skills. Must hold a valid drivers' license. Must have access to an operational and insured vehicle. Advocates is committed to cultivating a diverse and welcoming community where everyone feels respected and valued. Advocates fosters a culture of inclusion that celebrates and promotes diversity along multiple dimensions, including race, ethnicity, sex, gender identity, gender expression, sexual orientation, partnered status, age, national origin, socioeconomic status, religion, ability, culture, and experience.

Support Staff/Project Coordinator - NJ LIFT Grant Date Available: 02/12/2026 Closing Date: 01/21/2026 Title: Project Coordinator (NJ LIFT Grant) Category: Support Staff / District Level Project Coordinator ï ½ Birth to Three Early Literacy & Family Engagement Date Posted: 1/16/2026 Location: Districtwide Date of Availability: 02/12/2026 Date Closing: 01/21/2026 DESCRIPTION: The Project Coordinator will support district implementation of the New Jersey LIFT Early Literacy Initiative, focused on strengthening early literacy, language development, and family engagement for children from birth to age three. Responsibilities include coordinating family workshops and play-based learning sessions, managing communication, supporting outreach, assisting with materials and event preparation, and coordinating reporting aligned to the grant. The Project Coordinator will also oversee and collaborate with District Support Facilitators responsible for Birth to Three activities. A one-time flat stipend of $3000 will be paid for the duration of the grant period (February 2026 ï ½ August 31,2026). REPORTS TO: Assistant Superintendent of Teaching, Learning & Innovation JOB LOCATION: Office of Teaching, Learning & Innovation TERMS OF EMPLOYMENT: February 12, 2026 to August 31, 2026 COMPENSATION: A one-time flat stipend of $3000 will be paid for the duration of the grant period (February 2026 ï ½ August 31,2026). EVALUATION: Participation, collaboration, and completion of responsibilities.

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future. What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer: * 15 days paid time off * 10 Holidays * Medical/Dental/Vision (within 30 days of hire) * Health Saving Account (HSA) with company match * Flexible Spending Account (FSA) * 401(k) with company match (fully vested upon hire) * Career growth and promotional opportunities * Tuition Reimbursement JOB SUMMARY Provide secretarial and administrative support of a moderately complex and confidential nature. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES 1. Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person 2. Perform general administrative and clerical duties 3. Schedule and organize meetings, conference calls, business travel, conferences and team activities 4. Distribute and/or send mail/packages 5. Assist and communicate with various departments 6. Submit business expenses and payroll as needed 7. Track operations information 8. Order, organize, and maintain office supplies and equipment 9. Serve as a brand advocate and ambassador in every interaction with clients and the public KNOWLEDGE/SKILLS/ABILITIES 1. Handle confidential and non-routine information, explain policies and know how to appropriately use discretion 2. Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management. 3. Demonstrated strong interpersonal, problem solving and relationship building skills 4. Ability to prioritize and multi-task while applying attention to detail 5. Process and Systems oriented 6. Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks 7. Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office 8. Ability to perform basic math EDUCATION/EXPERIENCES 1. Minimum High School Diploma or equivalent (GED) required 2. Minimum 5 years Administrative Assistant experience preferred WORKING CONDITIONS/PHYSICAL REQUIREMENTS 1. Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering 2. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.) 3. The worker may be subjected to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases, or poor ventilation. Salary Range: $22.00-$26.00 per hour (commensurate with experience) The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position. AA/EOE/M/F/D/V We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

Synagro partners with stakeholders to clean our water, protect our environment and serve our communities by generating worth from what others consider waste. We work to protect the health of our water, our Earth and those who depend on them now and in the future. What good is a job without great benefits to reward your hard work? Here are some highlights of what Synagro has to offer: 15 days paid time off 10 Holidays Medical/Dental/Vision (within 30 days of hire) Health Saving Account (HSA) with company match Flexible Spending Account (FSA) 401(k) with company match (fully vested upon hire) Career growth and promotional opportunities Tuition Reimbursement JOB SUMMARY Provide secretarial and administrative support of a moderately complex and confidential nature. ESSENTIAL JOB FUNCTIONS/RESPONSIBILITIES 1. Answer incoming telephone calls and greet on-site visitors in a professional manner; assist caller by answering questions or directing call through to appropriate person 2. Perform general administrative and clerical duties 3. Schedule and organize meetings, conference calls, business travel, conferences and team activities 4. Distribute and/or send mail/packages 5. Assist and communicate with various departments 6. Submit business expenses and payroll as needed 7. Track operations information 8. Order, organize, and maintain office supplies and equipment 9. Serve as a brand advocate and ambassador in every interaction with clients and the public KNOWLEDGE/SKILLS/ABILITIES 1. Handle confidential and non-routine information, explain policies and know how to appropriately use discretion 2. Strong written and verbal communication skills and be able to effectively communicate with all levels of personnel including executive management. 3. Demonstrated strong interpersonal, problem solving and relationship building skills 4. Ability to prioritize and multi-task while applying attention to detail 5. Process and Systems oriented 6. Ability to work in a fast-paced environmental, process work rapidly, set priorities, work under pressure and follow through with assigned tasks 7. Technology savvy; knowledgeable about modern technology, proficient in Microsoft Office 8. Ability to perform basic math EDUCATION/EXPERIENCES 1. Minimum High School Diploma or equivalent (GED) required 2. Minimum 5 years Administrative Assistant experience preferred WORKING CONDITIONS/PHYSICAL REQUIREMENTS 1. Talking, Hearing, Seeing, Standing, Sitting, Walking and Fingering 2. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work.) 3. The worker may be subjected to atmospheric conditions: One or more of the following conditions that affect the respiratory system of the skin: Fumes, odors, dusts, mists, gases, or poor ventilation. Salary Range: $22.00-$26.00 per hour (commensurate with experience) The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all essential job functions, knowledge, skills, abilities, efforts, and physical or working conditions associated with a position. AA/EOE/M/F/D/V We thank all individuals for their interest in Synagro however only those selected for interviews will be contacted.

The administrative assistant is responsible for providing oversight of the building lobby, waiting, and reception areas, while maintaining a high level of confidentiality for the agency, its clients, and visitors. The administrative assistant welcomes and assists clients and visitors, maintains a hospitable environment, is knowledgeable of the programs within the site they are serving, and has good representation both visually and personally. The administrative assistant performs clerical tasks to support programs and general operations. SHIFT: Monday-Friday 10:00AM-6:00PM and when night classes are in session the schedule is 12:30PM-8:30PM ESSENTIAL FUNCTIONS Greet all employees and visitors in a professional manner. Ensure building safety by closing of building, including unlocking and locking front and side entrances, parking lot gate, and arming and disarming alarm at end of business day, as needed. Notify OfficeManager and Vice President of all safety concerns. Maintainan organized front desk reception area. Monitor activity at the mainentrance. Check in all visitors by having them sign in and out at reception, distribute visitors' badge, and contact designated individual or department. Visitors are not to be left unattended throughout the building. Provide telephone services such as answering telephones in a timely& polite manner, transferring calls,receiving and conveying messages as needed. Receive, sort, and/or distribute mail and packages for all programs on site. Maintain postage and delivery logs. Maintain and update building and phone directories. Provide front desk coverage. Back up coverage must be requested and present before leaving the desk unattended. Promptly reporting issues related to phone services, door locks, elevator malfunctions, electrical issues interior and exterior, alarms, cameras, general maintenance, as well as police activity, and disruptive guest to the Office Manager or designee. Work is performed in an office environment with the use of keyboards, phones, photocopiers, and other office equipment.Prolonged sitting and standing may be necessary. Maintain professional boundaries and client confidentiality. Attendance of internal and external meetings andtrainingsasrequired. Other responsibilities as assigned. QUALIFICATIONS A High School diploma or HISET equivalent isrequired. Three years' prior experience working as an administrative assistant or in a reception area in a multi-functioning busy environment. Bilingual abilityisrequired. English/ Haitian Creole, English/Spanish, English/ Portuguese, and/ or English/ Cape Verdean Creole. Strong organizational skills with the ability to multi-task. Experience with Microsoft Office 365, use of the internet, zoom, and other technology platformsincluding telephone systems. Pleasant telephone and interpersonal skills required with demonstration of ability to show patience and compassion to people in crisis or exhibiting signs of stress. Demonstrates ability to work cooperatively with others including staff and programs in building. Ability to work effectively and compassionately with people of diverse cultural, ethnic, social, and economic backgrounds. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. The base pay range reflects what Catholic Charities reasonably and in good faith expects to pay for this role at the time of posting and may be modified from time to time. Actual compensation in this range may be determined based on other factors, including but not limited to work experience, education and specialty training. Visit us at: ************* 8/25

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General Responsibilities: Provide project delivery support including document control and administration, project tracking, project quality and consistency, and drafting communications resulting in great client experience. Essential Roles and Responsibilities: * Coordinate document processes and systems to support control and availability of project and client documentation to local office/operations including tracking & routing of documentation. * Partner with financial analysts/ accountants and the project team to review, track and provide updates on proposal and project status/milestones, project billing, budgets, and timelines/ schedules to ensure contract requirements and management policies are being followed. * Partner with financial analysts/ accountants and the project team to draft reports, templates, proposals, fee estimates, and change orders for projects. * Draft communications & documentation and perform updates to systems including TerraNet and CRM. * Partner with financial analysts/ accountants and the project team to support management of project Work in Progress (WIP), invoicing and Accounts Receivable (AR). * Schedule/coordinate utility locating services and clearances as needed for projects. * Perform other engineering support tasks including development of drawings and directives for proposed boring and test pit locations and plans, preparation of boring and test pit logs and coordination of drilling, and field classification of soil and rock samples, as directed. * Schedule and communicate with the client regarding project report status, delivery schedule, system access. * Coordinate client opportunities/requests for proposals, task and change orders to offices including providing clarification of key project and client requirements. * Promote and provide training and coaching to Operations on the use of Terracon client programs and systems. Document Control * Provide document control for projects per established processes to ensure adherence to quality standards and project requirements. * Partner with financial analysts/ accountants and the project team to review project billing activity to ensure compliance with contract requirements and management policies. * Track and route documents into internal and/or external systems complying with client protocols and requirements. * Collaborate with local office/operations to complete document compliance of projects, aligned with scope and within schedule. * Provide a variety of project support related tasks involving document management. * Manage document processes and systems to support control and availability of project and client documentation to local office/operations. Project Delivery Support * Assist and support for overall project delivery (cost, schedule, quality, information, contracts) on multiple project assignments. * Partner with financial analysts/ accountants and the project team to assist with oversight of management and tracking of budgets and schedules. * Works with client to access and work within external systems, if applicable and required. * Schedule and communicate with the client regarding project report status and delivery schedule. * Receive, process and forward client opportunities/requests for proposals and task orders to offices to initiate proposal process or work authorization and follow-up as needed. * Coordinate proposal/opportunity response with local offices, including coaching them on key client requirements * Maintain spreadsheets or other tracking systems regarding status of proposals and projects. * Assist with updates to TerraNet resource sites and/or CRM with client specific requirements, templates, communication, etc., related to scope, pricing, delivery, quality, as well as maintain and update key client contacts associated with the account. * Interact with key client contacts as needed or as directed. * Keep appropriate project team members informed of status, delivery issues, and other areas as needed. * Maintain updates to project status including timelines and deliverable dates and financial data. * Works with offices to ensure that client specific requirements are understood and followed. * Works with offices on change order requests to ensure timely delivery to client and approval. * Partner with financial analysts/ accountants and the project team to support proposal and project registration setup as needed. * Work with NAM to develop/maintain any Program Manual or related documents. * Support project/program leadership with client communication plans. * Maintain, communicate, and track milestones to project team. * Support project/program manager with resource management and resource assignment. Compass Delivery Focus * Maintains and updates project or program-level Compass, as applicable. * Provides training and coaching to operational project managers and team members on the use and applicability of Compass to enhance the Client Experience. * Works directly with Terracon Client Service Managers and/or Client Service Specialists to incorporate and progress the use of Compass, both internally and externally. General * Follow safety rules, guidelines, and standards for all projects. Participate in pre-task planning. Report any safety issues or concerns to management. * Be responsible for maintaining quality standards on all projects. * Perform other duties as assigned. Requirements: * High school diploma and a minimum of 4 years' related experience. * Associate or bachelor's degree in related field preferred. * Experience with gINT Geotechnical software and AutoCAD LT preferred (if applicable) * Fluent in Microsoft Office applications. * A valid driver's license with acceptable violation history may be required. About Terracon Terracon is a 100 percent employee-owned multidiscipline consulting firm comprised of more than 8,000 curious minds focused on solving engineering and technical challenges from more than 200 locations nationwide. Since 1965, Terracon has evolved into a successful multi-discipline firm specializing in environmental, facilities, geotechnical, and materials services. Terracon's growth is due to our talented employee-owners exceeding expectations in client service and growing their careers with new and exciting opportunities in the marketplace. Terracon's vision of "Together, we are best at people" is demonstrated through our excellent compensation and benefits package. Based on eligibility, role and job status, we offer many programs including medical, dental, vision, life insurance, 401(k) plan, paid time off and holidays, education reimbursement, and various bonus programs. EEO Statement Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

Triumvirate Environmental, one of the largest environmental services firms in North America, is seeking an Administrative Assistant for our growing Lowell, MA facility. The chosen candidate will be highly detail-oriented, exhibit strong organizational skills, be highly productive, be able to juggle multiple tasks, and be a team player. Triumvirate provides leading institutions in the higher education, life sciences, healthcare, and industrial sectors with diverse services and advice to assist them with compliance management. At Triumvirate, we strive to WOW both our employees and our customers. Our unique culture fosters growth, development, education, and creativity. This is a full-time & on-site five days a week at our Lowell, MA facility. Essential responsibilities: Create, maintain, and update office administration processes and procedures Ensure the neatness and orderliness of the office kitchen, mailroom, training room, and conference rooms Accurately enter data from our hazardous waste manifests into our centralized database system Provide outstanding customer service to our clients! Manage our corporate office shipping program Properly order, receive, distribute, and stock company supplies Order branded documents, including business cards, letterhead, and envelopes Professionally respond to office management inbox inquiries and requests in a timely manner Assist with receptionist duties, including answering phones, attendance management, and sorting through mail and faxes for vacation coverage Ad hoc projects as they arise Basic Requirements: High School diploma or equivalent 1+ years of office administration experience Proficiency in Word, Excel, and Outlook High level of comfort with learning new systems and subjects Good listening skills with the ability to interact effectively with all levels of personnel and a variety of personalities Strong organization skills with attention to detail Must be eligible to work in the United States without future sponsorship Must have a reliable form of transportation #LI-Onsite Besides Health, Dental and Vision Insurance, we contribute to a 401k, offer a generous tuition reimbursement program, TONS of safety training for some positions with opportunities for external trainings and certifications, Mentorship & Career Succession Planning, Relocation Opportunities, Auto/Home insurance discounts, pet assistance discount plans, discounted movie passes & more! To learn more about our business, culture, and the exciting work that we are doing in the industry, find us on LinkedIn, Instagram (@triumvirateenvironmental), or our website! Triumvirate Environmental is committed to a diverse and inclusive workplace. As an Equal Opportunity Employer (EOE), Triumvirate does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals with Disabilities and Protected Veterans are encouraged to apply. If you have a disability and need accommodation during the application and hiring process, please contact us at *********************************** or call us at ************. The requirements listed above are representative of the knowledge, skill, and/or ability required. To view our California Privacy Notice and Policy, click here. Actual starting base pay may vary based on factors such as education, experience, skills, location and budget. Pay Range$18-$21 USD

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