Legal Secretary jobs at Mattson

Essential Duties And Responsibilities Other duties may be assigned. Reports to the publications director for management of the publication's operations. Assists in meeting the various students' needs. Organizes and maintains file system and files correspondence and other records. Coordinates and arranges meetings, prepares agendas, reserves facilities, and schedules catering. Participates in the publication's annual budget preparations. Orders and maintains supplies and arranges for equipment maintenance. Tracks program monthly spending and maintains monthly budget spreadsheet, submitting to the department chair for review. Maintains financial records: requisitions for checks and cash advances, student payments (for travel expenses, events, etc.), reimbursements, credit card statements, and reconciliation of cash advances. Liaises with third-party vendors as needed. Provides general oversight for publications student workers, coordinating student worker time with faculty and publication needs. Coordinates publications travel for conferences, collecting travel documents, releases, and payments from students, booking airfares with the university travel agent, hotel accommodations, meal stipends, etc. Coordinates pre-trip meetings and agendas, briefing students on travel itineraries. Completes Student Worker Authorizations or new hire packets for students on the publications staff who receive a stipend for their work, scanning these documents and sending to the publications director and bringing hard copies to the department chair for final approval. Manages an up-to-date live budget spreadsheet, accessible to the publications director and department chair, reflecting these expenditures. Coordinates the monthly time log spreadsheet for students and manages the master publication staff roster with up-to-date information (i.e., student ID numbers, positions on staff, permanent addresses, contact information, etc.), updating their personnel files. Handle the advertising accounts for the campus publications, work with the advertising manager to maintain the advertising schedule, secure advertising vendors, and invoice vendors for advertising placed in the publications. Schedules publications events (guest speakers, promotional events, publication distribution events, workshops, meetings, banquets, etc.) with the Office of Conferences & Events in a timely manner. Liaises with other departments on campus and distributes materials as requested (i.e. publication photos, videos or PDFs for Marketing & Communication, publications, archived photos for departments and offices). Schedule and manage photography with university colleges, schools, departments, and athletics for campus publications as needed. Organize the program schedule of publication dates, meetings, travel, and events. Sends out information about the publications to prospective students (i.e., email blasts, scholarship and publication staff applications). In conjunction with department efforts, Maintains a database of recruiting efforts with prospective students (i.e., inquiries, applicants, accepted, enrolled). Assists with the coordination of meetings, events, and digital updates for the Public Relations Student Society of America and Lancer Public Relations.

At GHD, we don't just believe in the power of commitment, we live and breathe it every day. Who are we looking for? GHD is looking for a Company Secretary - Americas. This position will ideally be based in a GHD office in the central or western part of the US or Canada but is open across US and Canada. As part of a global Company Secretariat team and working closely with the Enterprise Company Secretary, you will be responsible for management of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile). This will include providing legal advice in relation to the operation of GHD's share plans and issue of securities in the region, management of all corporate governance activities for GHD's Americas subsidiaries, corporate structure advice, director education, maintenance of all corporate licences and hoc support for GHD's M&A team when undertaking acquisitions in the Americas (corporate due diligence). Advice in relation to the corporate governance, legal and regulatory obligations of GHD Foundation (registered charities) in the US and Canada is also required. Our Hybrid Work Model: Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment. In an ever-changing world, it requires creativity and innovation to stay ahead. We're seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways. As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change. See what the power of commitment can do for you! Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Supporting the Enterprise Company Secretary in the provision of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile), which includes: Legal advice in relation to the US, Canadian and Chile share plans. Oversight of share issues/transfers to ensure compliance with issuing exemptions is maintained and filings are current in all relevant jurisdictions. In conjunction with Share Registry, responding to ad hoc shareholder queries. At the direction of the Enterprise Company Secretary, managing the Americas corporate structure, including attending to new corporate registrations and de-registrations of surplus entities. Delivery of all company secretarial activities for GHD entities incorporated in USA, Canada, and Chile, including preparation of board agendas, board papers, minutes, and resolutions, ensuring director and shareholder meetings are convened in accordance with legal or other requirements, coordinating board meetings, supporting the Chair and other directors, and following up after meeting actions. Maintaining corporate records and attending to regulatory filings. Advising the Americas subsidiary boards on good practice in corporate governance, including providing continuous learning opportunities for directors and officers of the Americas subsidiary companies and ensuring awareness of applicable legal and regulatory requirements. Developing and coordinating director inductions for Americas subsidiary companies. Support for Americas M&A due diligence, as required. Providing advice in relation to the corporate governance, legal and regulatory obligations of GHD's registered North American charities - GHD Foundation (USA) and GHD Foundation (Canada). Mentoring and facilitating the development of the Assistant Company Secretary - Americas. Collaboration with the Americas Legal Team in managing Americas corporate license portfolio. Promoting GHD's compliance framework to safeguard the integrity of the organization. Development, implementation, communication and maintenance of compliance policies, processes, and procedures. Limited travel as needed. What you will bring to the team: 10+ years legal experience in Canada corporate law firm and/or in-house environment. Relevant tertiary and professional qualifications (including admission in good standing to a US or Canada bar). Data savvy, with strong commercial/financial foresight or proven experience in deliver Reputation for high levels of trust, discretion and confidentiality and a role model for GHD's values. Strong client focus and genuine desire to assist shareholders, board, and team members. Ability to engage in limited travel as needed. The salary range for this position is $215,000 - $359,000 depending on location and experience. Take on some of the world's toughest challenges - with everyone at GHD backing you every step of the way. We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact. See where your commitment could take you with GHD. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. We provide equal employment opportunities to all qualified employees and applicants without regard to race, creed, religion, national origin, citizenship, color, sex, sexual orientation, gender identity, age, disability, marital status, or veteran status. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process. #LI-TS1

Job DescriptionBenefits: 401(k) 401(k) matching Dental insurance Health insurance Vision insurance Paralegal 6-attorney AV-rated Lafayette firm seeks an experienced litigation paralegal. Ideal candidates will have a minimum of 1-3 years of litigation paralegal experience in a law firm, outstanding organizational skills, and the ability to manage multiple deadlines and priorities effectively. Paralegal will work closely with attorneys, ensuring that projects are completed accurately and efficiently. Key responsibilities include: E-Filing Expertise: Knowledge of state and federal e-filing rules, procedures, and local court rules. Case Management: Assist attorneys from case inception through post-trial and appeal, maintaining case files and calendars. Discovery Process: Support discovery tasks, including document review and production, drafting and responding to discovery requests, preparing and serving subpoenas, and assisting with deposition preparations. Law & Motion Practice: Draft and assemble motion papers, file pleadings and briefs, and ensure proper service. Trial Support: Prepare trial notebooks, exhibit and witness lists, and pre-trial motions. Proofreading & Formatting: Proofread briefs and pleadings, prepare tables of contents and authorities, and perform cite-checking. Appeals: Prepare and file notices of appeal, designation of records, and appendices. Administrative Support: Handle administrative duties during lighter paralegal workloads.. Firm offers Medical, Dental, Vision, and 401k. Hybrid work environment from home and in the office. To apply, please submit your cover letter, resume, and salary expectations to *********************. Thank you. Flexible work from home options available.

Essential Duties And Responsibilities Other duties may be assigned. Serve as receptionist of the Safety Services front counter by receiving visitors, answering and screening telephone calls, summoning officers to assist the public and providing information and materials. Maintain general office organization and appearance. Manage office equipment, schedule equipment maintenance, and recommend equipment purchases. Maintain stock of office supplies. Maintain a comprehensive master calendar of all student worker posts and assignments. Prepare and process incoming/outgoing mail for the department. Compile budget information, process requisitions, and summary sheets as needed. Assist the Administrative Assistant with maintaining all Safety Services files. Compose and prepare confidential correspondence, reports and other complex documents. Create and maintain databases and spreadsheet files for Safety Services operations. Provide support in the management of parking permit records and distribution of permits.