Post Job

MBTA Jobs

- 20 Jobs
  • Executive Assistant to CAO

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Executive Assistant will provide the Chief Administration Officer, CAO staff, and department heads with executive administrative support, act as liaison for the CAO including, but not limited to the principal duties and responsibilities listed below. The CAO reports directly to the General Manager and manages a diverse and varied group of departments: Workforce Management (Human Resources; Labor Relations), Commercial Strategies, Finance, Fare Transformation, Procurement, Information Technology, Occupational Health, Real Estate, and Transit Oriented Development. This Executive Assistant will encounter sensitive and confidential information and the role requires an individual who is experienced in responding to complex situations and handling sensitive materials in a discreet, timely manner. The ideal candidate will require little to no supervision, takes initiative, is well organized, is flexible, and can manage multiple priorities simultaneously. * Perform Administrative and Office Support Activities including but not limited to creation/revision of presentations/reports, correspondence, and excel worksheets as well as management of calendars and emails. * Handle complex and confidential situations and requests. * Establish & sustain relationships with CAO reports, Executive Staff, and other key stakeholders. * Field and manage correspondences/requests in a courteous & professional manner on behalf of the CAO as necessary. Follow up with stakeholders on behalf of the CAO, as required. * Proofread documents and ensure accurate / consistent data prior to distribution. * Monitor and update online records and folder systems to ensure that information is easily retrievable. * Support printing and copying as needed. * Collect weekly updates from Administration senior leadership and summarize for CAO. * Ensure security, integrity and confidentiality of data and information. * Coordinate and prepare the CAO for meetings and presentations. * Maintain and/or assist in maintaining the calendars/schedules for CAO and Administration senior leadership. * Ensure recurring team meetings occur on a routine basis. * Secure conference rooms or other venues for applicable meetings. * Attend meetings upon request to record, transcribe and summarize discussion topics for reports and memos. * Plan and assist the coordination of events. * Process travel expense reimbursement reports for CAO and CAO direct reports. * Coordinate and maintain department budget including monitoring, tracking, expenditures, invoices. * Provide coverage for the Executive Assistant to the GM / Office Manager when absent. * Maintain administrative procedures and identify opportunities for improvement. * Perform related duties and projects as assigned. * A high school diploma or equivalent (G.E.D.) * Three (3) years of experience in office management and/or coordination at the C-Suite or Executive level. * Receptionist or similar position with a proven track record of customer service and high performance. * Must be proficient in Microsoft Office applications, specifically with Outlook, Teams, Word, Excel, PowerPoint. * Strong communications skills, excellent customer service, conflict resolution, and writing skills. * Strong organizational skills. * Experience compiling information and data into written and graphic presentations. * Experience proof reading memos and reports. * Demonstrated ability to effectively work within a fast-paced office environment and prioritize work appropriately. * Ability to effectively communicate with customers, employees, vendors, contractors, and state and federal officials. * Ability to maintain and protect personal and confidential information. * Ability to decipher issues and inquiries that need immediate attention. * Knowledge of business and management principles. * Ability to work effectively with a diverse workforce. * Must be experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. * A Master's degree in a related subject substitute for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience Preferred Experience and Skills * A degree from an accredited institution in Business Administration or a related field * Administrative experience within a transit or public sector setting. * Five (5) years of experience in office management and/or coordination at the C-Suite or Executive level. * Three (3) years in office management or coordination as an Administrative Assistant/Executive
    $46k-63k yearly est. 2d ago
  • Administrator, Senior - Primavera P6 EPPM

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Primavera P6 EPPM Administrator will be the primary contact for MBTA to maintain system-level configuration for the enterprise project scheduling solution and will be responsible for the support of both internal and external users. As the enterprise-wide Project Scheduling Solution P6 EPPM affects all aspects of MBTA capital investment projects the P6 EPPM Administrator will be required to be highly responsive and able to prioritize end user needs in the best interest of the MBTA. The P6 EPPM Administrator will liaise with the e-Builder core team, Director of PMIS, Project Controls organization, Deputy Chief of Project Controls, Governance Committee, and end users to implement required enterprise account level modifications which could include modifications of data fields, reports, dashboards, and templates. * Primavera P6 EPPM System-Specific Responsibilities * Project Setup * User Provisioning & de-activating * Template Maintenance * Data Visualization including Global Dashboards & Portfolio Maintenance * Enterprise Configuration Changes (EPS, WBS, OBS, UDFs) * Onboarding and training of new users * End User Technical Support * Manage report and folder subscriptions. * Assist with maintaining detailed, and summary Project Schedules and future anticipated interfaces with e-Builder PMIS platform. * Manage Project Archive Process, including re-importing archived schedules into P6 EPPM at the request of the end-users. * Review product release notes - educate MBTA user base regarding new functionality and product enhancements. * Manage and maintain detailed contractor/consultant schedule import into the Production database. * Manage data exchange between P6 EPPM and MBTA Enterprise Data Warehouse. * Develop Predictive Analytics models using P6 EPPM Schedule data. * Change Management Responsibilities * Write requirements for Governance Committee review and approval. * Development and maintain MBTA-specific P6 EPPM system support documentation. * Coordinate configuration changes between all MBTA organizations for acceptance before implementation. * Coordinate and execute user acceptance testing of major changes (e.g., new structured workflow) * Hold Monthly or Bi-Monthly Governance Meetings to review all requested global changes/product issues. * Primary contact for all Oracle technical Service Requests (SRs) - Enter new SRs, manage existing ones to close, and communicate updates back to the appropriate end user. * Schedule Management Responsibilities * Master Schedule Administration and Maintenance. * Maintain Schedule components for compliance with MBTA standards. * Maintain Earned Value and Calculation Project Settings. * Archive project schedules out of P6 EPPM per data retention policies. * Configure System and Projects for update via Team Member. * Manage Archive folders in e-Builder. * A Bachelor's Degree in Engineering, Computer Science, Business, or a related field from an accredited institution. * Six (6) years of experience using Primavera P6 EPPM cloud-based software. * Excellent knowledge of the construction industry including methodology, terminology, workflow/paper flow of design, and construction activities. * Demonstrated experience with computerized systems, database management, and spreadsheet and word-processing programs to transform data and create reports. * Experience with Power BI or Tableau data visualization, and dashboard development applications. * Excellent interpersonal skills and demonstrated ability to interact effectively with resources throughout the enterprise. * Excellent organizational skills to prioritize multiple tasks, develop, analyze, and/or revise procedures, meet deadlines, and work in an environment of changing priorities. * Ability to use independent judgment and initiative to accomplish tasks. * Skill in using computer software such as MS Word, Excel, and Outlook. * Ability to troubleshoot problems and develop creative solutions. * Resourceful and self-directing, ability to flourish in a fast-paced and demanding work environment. * Excellent customer service skills. * The ability to work with a diverse workforce. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. * An associate's degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. * A master's degree in a related subject substitute for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience
    $49k-80k yearly est. 28d ago
  • Hybrid Telework, Project Manager 1, Statewide Planning Manager, 20063593, Office of Statewide Planning & Research

    Transportation 4.2company rating

    Remote or Columbus, OH Job

    The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting. Who We Are: The Ohio Department of Transportation (ODOT) oversees building and maintaining the nation's 5 th largest interstate system and the 3 rd largest number of bridges. We take pride in providing safe and efficient roadways for the people of Ohio and to the people traveling within our great state. And in order to achieve that, we do A LOT! From Planning, Engineering, Construction to Law, HR, Communications, IT and everything in between, ODOT has a career for just about everyone. ODOTers are hardworking, passionate, and dedicated to public service. We strive to achieve our agency's vision every day\: To be a long term, reliable, professional, and highly productive organization. We Support Diversity, Equity and Inclusion\: ODOT values its diversity, and is committed to cultivating an inclusive and equitable work environment for all employees - one where differences are respected and celebrated. Our agency continues to build a workforce that champions the advancement of DEI principles and initiatives. ODOT's Mission Statement: To provide a transportation system that is safe, accessible, well maintained, and positioned for the future. Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Supplemental Information: If operating state-owned vehicle must provide proof of valid Driver's License OR must provide own transportation. ALL ANSWERS TO THE SUPPLEMENTAL QUESTIONS MUST BE SUPPORTED BY THE WORK EXPERIENCE/EDUCATION PROVIDED ON YOUR CIVIL SERVICE APPLICATION. All bargaining unit and exempt new hires to ODOT must serve a one year probationary period. This position is overtime exempt based on FLSA Standards. This position has been designated as a Career Professional position per the Ohio Revised Code 5501.20. Based on job duties, this position is designated as telework eligible on a hybrid basis; the selected applicant must complete the initial training period prior to being eligible to telework. All requests to telework are reviewed and must be approved by ODOTs Chief Human Resources Officer. What You Will Do: Oversees MPO and RTPO Planning program Oversees MPO and Large City Capital Program Oversees Statewide Planning Program (a.k.a. SPR - Part A) Oversees development of the statewide long range transportation plan and modal plans Who we are looking for: Experience with statewide and/or regional transportation planning Knowledge of federal regulations pertaining to statewide and regional transportation planning Experience managing transportation planning projects Experience leading a team of transportation planners Benefits to you: -Extensive benefits including medical, vision, dental and basic life insurance -11 paid holidays per year -Paid time off with vacation, sick and personal leave accruals -At least a 14% employer contribution in to your OPERS pension plan -Pay increases pursuant to the Ohio Revised Code -Employee Tuition reimbursement programs -Work/Life Balance -The opportunity to work on an important mission Official Position Description: In the Division of Planning, Office of Statewide Planning & Research (SP&R), manages transportation planning project(s), with or without sub- projects, that covers all phases of project management, with activities & responsibilities resting within SP&R & whose primary stakeholders are management, staff, private sector industries & businesses. Oversees team responsible for development of all phases of the long-range statewide transportation plan (e.g., stakeholder engagement (e.g., ODOT personnel, private industries & businesses, & regional planning organizations representing all modes of transportation); data gathering; analysis; conclusions; recommendations; public involvement; plan implementation & coordination with other regional planning organizations); oversees administration of Ohio's regional transportation planning programs as conducted by Ohio's Metropolitan Planning Organizations (MPOs) & Regional Transportation Planning Organizations (RTPOs) (e.g., facilitates biennial agreements & annual work programs; oversees administering Ohio's MPO & Large City Capital program which sub-allocates funds to 17 MPOs & five large cities; works with ODOT Division of Finance to develop annual budgets & monitor expenditures & carryover amounts); oversees development of modal transportation plans (e.g., statewide freight plan, transportation systems maintenance & operations (TSM&O) plan, statewide maritime plan, & statewide transit plan)\: oversees management of the Congestion Mitigation & Air Quality (CMAQ) program & coordinates eligibility determinations with the Federal Highway Administration (FHWA). Directly supervises staff (e.g., provides developmental opportunities, coaches staff to foster development & promote job satisfaction, assigns work, evaluates performance, recommends discipline as necessary, provides feedback when appropriate). Oversees development of transportation planning policy, goals, & objectives in coordination with ODOT management as well as internal & external stakeholders; coordinates with Ohio Environmental Protection Agency (OEPA) to co-manage the Diesel Emissions Reduction Grant (DERG) program (e.g., develops program policies & requests for proposal, participates in the selection of applications, publishes awarded grants, & oversees/manages individual projects); coordinates inclusion of transportation system emissions into the State Implementation Plan for air quality conformity in accordance with federal codes & regulations; coordinates & documents federal, state, & local stakeholder participation in the interagency consultation process leading to conformity determinations for State Transportation Improvement Plan/Transportation Improvement Plan (STIP/TIP) in Ohio's air quality areas. Creates progress reports & technical & system documentation & presents reports & documentation as needed (e.g., flow charts, system architecture, user manuals, use & test cases) using a computer & related software (e.g., Microsoft Word, Microsoft Excel; maintains regular contact with stakeholders to market products or services & obtains feedback which involves independent direct involvement with local stakeholders as necessary; determines need for division of given project into subprojects & distribution of work for subprojects (e.g., outside source) & oversees activities conducted within each subproject; manages change control processes to ensure all policies & procedures are followed. Attends meetings, conferences, &/or workshops on related topics. Assists Contractor Compliance Officers (CCOs) in ensuring Commercially Useful Function (CUF) requirements are met for professional services (e.g., responsibility for oversight of interviews, filling out forms & ensuring completed forms are documented with recommendation of compliance vs. non- compliance. This classification is designated as Career Professional per ORC 5501.20. At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes: Medical Coverage Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period Paid time off, including vacation, personal, sick leave and 11 paid holidays per year Childbirth, Adoption, and Foster Care leave Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more) Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation) *Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position. 3 yrs. exp. in project management (i.e., management & development of project/program requirements, design, development, testing/pilot, training & full scale implementation), with experience to be commensurate with project/program &/or position description on file (e.g., specific human service program area, management information sciences, fiscal); 12 mos. exp. in budgeting & calculating cost projections of program/projects. -Or successful completion of 2 yrs. post-secondary education majoring in business administration, public administration, computer science/information technology, social science, or health, with major being commensurate with project to be assigned; 12 mos. exp. in budgeting & calculating cost projections of program/projects. -Or equivalent of Minimum Class Qualifications for Employment noted above. Job Skills: Project Management
    $84k-107k yearly est. 13d ago
  • Principal/Senior Policy and Data Analyst

    Bart 4.6company rating

    Remote or Oakland, CA Job

    Marketing Statement Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program. Job Summary Pay Rate These job classifications have moved to a salary step structure as of January 1, 2025. Individuals hired into the classification will typically be appointed at step 1 of the salary range. They will advance to step 2 after working in the position for six (6) months, to step 3 one year from the hire date, and to steps 4 and 5 at one-year intervals thereafter. Each salary step progression will provide a 5% increase to the employee's base salary until step 5 is reached. The salary range for the Senior Financial Analyst is $120,931.20 to $146,972.80 (AFSCME Grade 13). The salary range for the Principal Financial Analyst is $133,473.60 to $162,240.00 (AFSCME Grade 17) . The negotiable salary offer for the Senior Financial Analyst will be between $120,931.20 - $133,328.00 /annually commensurate with experience and education. The negotiable salary offer for the Principal Financial Analyst will be between $133,473.60 - $147,160.00 /annually commensurate with experience and education. Reports To Assigned Department Manager or his/her designee. DEFINITION Under general supervision, performs the most technical and complex tasks relative to assigned area of responsibility; may supervise, assign, and review the work of staff responsible for providing professional level support on budget development and administration, financial analysis and project control work; ensures work quality and adherence to established policies and procedures; and performs related duties as assigned. CLASS CHARACTERISTICS This is the highest level within the Financial Analyst series. Positions at this master level perform the most complex duties assigned to the series and may be responsible for participating in supervising, assigning and reviewing the work of subordinate staff. Incumbents may also be responsible for overseeing the work of outside contractors or assisting higher-level managerial staff in planning and evaluating the quantity and quality of work performed by subordinate staff. Master level classes such as this are an extension of the advanced journey level class representing the highest non-supervisory principal tier or specialized advanced journey level. Positions in this class are flexibly staffed and can be filled by advancement from the advanced journey level, or when filled from the outside, by incumbents with prior full journey level experience. This class is distinguished from the Senior Financial Analyst in that it performs the most complex duties assigned to the series and may be responsible for assisting management with supervisory duties. Days Off Saturday and Sunday Who May Apply All current BART employees and qualified individuals who are not yet BART employees. Current Assignment First review of applications will be on December 9, 2024. The San Francisco Bay Area Rapid Transit District (BART) is recruiting a Principal or Senior Policy and Data Analyst (Financial Analyst) position (distinction will be made based on skills and work experience of the applicants). The Financial Planning department is responsible for: developing and updating the BART District's operating financial plan. analyzing past and forecasting future ridership. setting the District's annual revenue budget. analyzing and implementing fare policies and programs. managing financial relationships with partner transit operators. performing financial analysis to support the work of other BART departments. preparing and publishing memos, reports, and presentations for Board and public consumption. The way we work: pace of work addresses a combination of long-term and short-term ad hoc needs. collaborates with other department members, other District departments, and external stakeholders. start-to-finish approach of carrying tasks and projects from technical analysis to public presentation. innovative and critical thinking for analysis and process improvement. This position requires strong execution and analytical critical thinking abilities such as: having advanced proficiency in Microsoft Excel and the ability to develop expertise in other data tools. working independently, managing workload, deliverables, and schedule. clearly and concisely communicating complex financial analyses in oral presentations and in writing. identifying and understanding issues, problems, and opportunities; and devising appropriate solutions. taking initiative, including developing and supporting process improvement. building and maintaining strong relationships both within the District and with external stakeholders. The successful candidate will demonstrate one or more of the following skills/experiences beyond the minimum qualifications: understanding the complex issues facing BART and the Bay Area transportation sectors. advanced skills in complex transportation and financial analyses. knowledge of transportation forecasting, transportation planning principles, and financial planning. experience in policy and strategy development. ability to monitor performance and make recommendations for process improvements. The Senior or Principal Policy and Data Analyst position in the Financial Planning division serves an important role in helping the Board and senior executives understand the scope and scale of the many constraints and opportunities in BART's financial operating outlook. If you love solving problems, enjoy strategic and critical thinking, and are adept at stakeholder engagement - it's a particularly exciting time to work for BART! BART offers remote work opportunities, competitive compensation including great benefits, and a dynamic work environment. Examples of Duties Senior Financial Analyst Participates in the more difficult work of staff responsible for complex financial, statistical, and program management analysis in assigned division area. Participates in the preparation, administration, and monitoring of District-wide budgets; compiles and analyzes budget data; monitors funding agreements and maintains budget schedules to assure conformance with funding agencies; ensures maintenance of expenditure records which conform to funding agency and District reporting requirements. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances, ensures that cost control methods are implemented and applied to program objectives; analyzes funding and cost data for management inquiries regarding work plans, consultants, and contract authority. Monitors and administers construction or funding agreement contracts in accordance with District and mandated guidelines; compiles actual costs by project; performs financial, statistical and comparative analysis of actual and budget costs. Identifies funding sources for proposed projects; projects cash flow requirements; maintains budgetary records for proposed projects. Provides support to project managers in setting budgets, schedules and estimates; tracks progress on projects versus original budgets and schedules; works closely with project staff and consultants to ensure project compliance. Develops and recommends improvements to computerized financial management system. Coordinates project activities with other departments, divisions and external agencies; works closely with other divisions to apply for and monitor the use of fund grants from city, county, state, and federal sources; monitors work in progress and authorizes contract payments. Conducts financial and management studies to evaluate system performance and operating efficiencies; presents studies to communicate findings and recommendations to senior management and the Board of Directors. May train assigned employees in their areas of work including budgeting and financial analysis methods, procedures and techniques. Prepares quarterly, semi-annual, and special analytical and statistical reports on operations and activities for management, regulatory and outside agencies. Reviews invoices; determines budget conformity; reports discrepancies and billing adjustments. Prepares the Annual Budget and the 5-Year forecast for each capital project and program assigned; involves budgeting for staffing requirements and coordinating with various departments who support the projects; includes budgeting for non-labor expenses for the budget year and for the out years. Participates in special projects as assigned. Principal Financial Analyst Establishes schedules and methods for providing financial analysis services; identifies resource needs; reviews needs with appropriate management staff; allocates resources accordingly. Participates in the development of policies and procedures; monitors work activities to ensure compliance with established policies and procedures; makes recommendations for changes and improvements to existing standards and procedures. Recommends and assists in the implementation of goals and objectives; implements approved policies and procedures. Conducts complex financial and management studies to evaluate District system performance and operating efficiency; prepares and presents study findings and recommendations; implements recommendations and provides assistance to District departments in assessing performance against stated objectives. Performs the most technical and complex tasks of the work unit including specialized analyses and studies related to the District's budgeting, financial control and management analysis functions. Provides financial oversight on assigned projects; identifies funding sources; projects cash flow requirements; maintains budgetary records for proposed projects; compiles actual project costs; performs financial, statistical and comparative analysis of actual and budgeted costs. Participates in the preparation and administration of District-wide budgets; compiles and analyzes budget data; coordinates activities within other divisions and departments. Analyzes contract provisions and change orders related to approved cost of work and budget allocations; analyzes and reports cost variances; ensures that cost control methods are implemented and applied to program objectives. Develops and recommends improvements to computerized financial management system. Participates in the selection of assigned staff; provides or coordinates staff training; works with employees to correct deficiencies; implements discipline procedures. Prepares analytical and statistical reports on operations and activities. Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of financial analysis and program management. May plan, prioritize, assign, supervise, review and participate in the work of staff responsible for complex financial, statistical and project control analysis in assigned area. Minimum Qualifications Education: A Bachelor's degree in business administration, accounting, economics or a closely related field from an accredited college or university. Experience: Senior Financial Analyst Three (3) years of (full-time equivalent) verifiable professional budgetary, financial, or management analysis experience. Principal Financial Analyst Four (4) years of (full-time equivalent) verifiable professional budgetary, financial or management analysis experience. Substitution: Additional professional experience as outlined above may be substituted for the education on a year-for-year basis. A college degree is preferred. Knowledge and Skills Senior Financial Analyst Knowledge of: Operations, services and activities of a comprehensive budget and financial control program. Principles of lead supervision and training. Principles of financial and operational analysis. Federal, State and local funding programs, associated guidelines and processes. Principles and practices of project management. Principles and practices of engineering and construction management. Advanced principles, practices, and procedures of accounting. Financial, statistical and comparative analysis principles, techniques and formulas. Principles and practices of project budget development, administration and control. Principles and practices of procurement. Methods and techniques for assessing performance against established objectives. Principles and practices of project scheduling. Principles and practices of financial record keeping and reporting. Current office procedures, methods and equipment including computers. Applicable financial computer software applications. Related Federal, State and local codes, laws and regulations. Skill in: Independently performing the most difficult financial and statistical analyses. Interpreting and explaining department policies and procedures. Leading, organizing and reviewing the work of assigned staff. Monitoring and reporting budget variances. Analyzing problems, identifying alternative solutions and implementing recommendations. Identifying funding sources for proposed and current projects. Creating timely purchase requisitions and disbursements of purchase orders. Performing accurate complex financial calculations. Utilizing, maintaining and updating computerized financial/project management systems and reports. Developing, organizing, reviewing and analyzing technical documents, proposals, contracts, and reports. Exercising a high degree of individual initiative, discretion, diplomacy, accuracy, and judgment. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work including internal departments, vendors, and consultants. Principal Financial Analyst Knowledge of: Operations, services and activities of a comprehensive budget and financial control program. Principles of supervision, training and performance evaluation. Principles of financial and operational analysis. Financial, statistical and comparative analysis techniques and formulas. Principles and practices of project budget development, administration and control. Advanced principles and practices of accounting. Principles and practices of financial project management and scheduling. Methods and techniques for assessing performance against established objectives. Current office procedures, methods and equipment including computers. Applicable computer software applications. Related Federal, State and local laws, codes and regulations. Skill in: Selecting, supervising, training and evaluating staff. Performing complex financial, statistical, comparative and management analyses. Establishing and implementing procedures for budget and project control. Identifying funding sources for proposed and current projects. Performing accurate complex financial calculations. Developing, organizing and maintaining accurate financial records. Interpreting complex computerized records and reports. Interpreting complex contract provisions and change orders. Interpreting and explaining District policies and procedures. Preparing clear and concise financial and administrative reports. Operating office equipment including computers and supporting word processing and spreadsheet applications. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Selection Process This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes. The selection process for this position may include a skills/performance demonstration, a written examination, and/or an individual or panel interview. The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S.; pass a pre-employment medical examination which includes a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specifi
    $133.5k-162.2k yearly 60d+ ago
  • Senior Civil Rights Investigator

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Senior Civil Rights Investigator ("Sr. CRI") will oversee and supervise the tasks and duties of the other Junior Civil Rights Investigators ("Jr. CRI"). Additionally, the Sr. CRI will be responsible for a caseload of investigations of complaints/allegations of discrimination, harassment, and retaliation, in violation of MassDOT/MBTA Equal Employment Opportunity (EEO) Policies. The Sr. CRI will be required to conduct factual investigations, and attempt to resolve informal complaints, and prepare written findings and recommendations to resolve formal complaints. * Compile and review pertinent documents and interview parties and witnesses. * Prepare reports, findings and recommendations, and correspondence relating to civil rights and diversity programs. * Perform timely and thorough investigations of civil rights complaints, including office and onsite interviews of parties and witnesses. * Analyze evidence and draft findings and recommendations and identify through statistical and anecdotal evidence and findings, patterns of civil rights violations recommending remedial action where appropriate, including mediation and training. * Provide training to employees, both individually and in classroom settings. * Facilitate mediations and other forms of Alternative Dispute Resolutions of disputes between employees as a result of investigations or upon request by supervisors or employees. * Assist in the development and delivery of antidiscrimination, harassment and retaliation training. * Maintain strict confidentiality regarding the sensitive nature of investigations. * Respond to each inquiry, whether from a customer, vendor or coworker in a courteous and professional manner. * Oversee and assist in the professional development of the Junior Civil Rights Investigator. * Complete special projects as assigned by Director of Investigations, Training & Mediation, or the Deputy Chief Diversity Officer. * Supervision of Junior Civil Rights Investigators. * Perform all other duties and projects that may be assigned. Supervision * Supervises Junior Civil Rights Investigators. Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions. * Bachelor's degree from an accredited institution in related field. * Five (5) years of experience conducting civil rights or discrimination investigations. * A working knowledge of Massachusetts and federal civil rights statutes, regulations and policies, and familiarity with labor relations investigation procedures and employment law. * Effective organizational, multitasking, time management and quantitative skills. * Demonstrate progressively increased responsibility throughout work history. * Excellent customer service, writing, communication, conflict resolution and comprehension skills. * Ability to provide internal and external customers with a courteous and professional experience. * None Preferred Experience and Skills * Juris Doctorate from an accredited institution. * Experience in mediation or alternative dispute resolution. * Experience in training (antidiscrimination, antiharassment, or prevention, and diversity). * Bilingual or multilingual skills. * Working knowledge of PeopleSoft, Access, Word, Excel or PowerPoint applications.
    $44k-58k yearly est. 2d ago
  • Associate Wayfinding Designer

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Associate Wayfinding Designer will provide design support for the MBTA Wayfinding Program. The focus of this program is the implementation of a user-friendly and ADA-compliant navigation system throughout the MBTA, supporting the broader mission of the Customer Experience and System-Wide Accessibility Departments to create safe, dependable, and inclusive public transportation. Under the direction of the Manager of Graphics & Wayfinding and Senior Wayfinding Designers, the Associate Wayfinding Designer will carry out environmental graphic design standards, permanent and temporary station signage, and related tasks in compliance with the requirements of the Boston Center for Independent Living Lawsuit Settlement. * Using proprietary sign design software, produce working sign files, final graphic artwork, and modify sign schedules, under the direction of senior Wayfinding Designers and Manager of Graphics & Wayfinding * Assist senior Wayfinding Designers and Managers of Graphics & Wayfinding with their work with consultants on station wayfinding plans and drawings to create signage contract drawings. * Maintain organized, accurate, and updated graphic and architectural files for the purpose of consistent archival referencing and final production. * Assist with reviewing design contract drawings at each submittal stage. * Assist with reviewing RFIs, construction documents, shop drawings, and sign samples to help ensure signage is correctly executed and implemented. * Assist with ongoing projects in the design and construction phases, as needed. * Review transit maps for accuracy and consistency. * Organize and maintain the office sign sample library. * Assist with research on sign materials and specifications. * Attend site visits to assist with reviewing and documenting existing conditions and paths of travel * Assist with construction phase site visits to review signage implementation conformance and compile punch lists. * Photo-document wayfinding signage at MBTA stations as needed. * Stay current with architectural, environmental, and graphic design technology and trends. * Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner. * Perform related duties and projects as assigned. * Bachelor's degree from an accredited institution in architecture, environmental graphics, graphic design, or related field. * Minimum of two (2) years of demonstrated experience in the architectural field (Internship or Coop Experience Accepted.) * Experience with reviewing construction documents and shop drawings. * Demonstrated experience providing technical graphic production and architectural support throughout the design and production process. * Proficient in industry-related software including Adobe Illustrator, InDesign, Photoshop, AutoCAD, and Microsoft 365. * Strong technical production, research, analytical, coordination, and communication skills. * Strong time-management and organizational skills with a proven ability to meet deadlines in a scheduled and methodical manner. * Excellent and effective customer service, communication, and conflict resolution skills. Preferred Experience and Skills * Previous Architecture or Wayfinding experience * Experience in transit or multi-disciplined infrastructure programs. * A High School Diploma or GED with an additional five (5) years of directly related experience substitutes for the Bachelor's degree requirement. * An Associate's degree from an accredited institution in a related field plus an additional three (3) years of directly related experience substitutes for the Bachelor's degree requirement * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience
    $49k-69k yearly est. 16d ago
  • Quality, Compliance & Oversight (QCO) CO-OPS

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    In August 2022, the MBTA launched the?Quality, Compliance & Oversight (QCO) Department to implement and oversee its response to the Federal Transit Administration's (FTA) findings and directives contained in a Safety Management Inspection (SMI) report. The report included a systemwide review of rail transit operations, training, vehicle maintenance, signals and train control, and track access. It also covered capital project delivery, traction power, facilities, and safety management. In response to the FTA, QCO has developed a series of Corrective Action Plans (CAPs) that has been approved by FTA for implementation. This role will support QCO to implement and oversee its response to the Federal Transit Administration's (FTA) findings and directives contained in a Safety Management Inspection (SMI) report. The role is for someone who is looking to develop and strengthen business and process improvement skills while working on QCO-related cross-functional projects. Your need to have ability to successfully assist MBTA staff in executing on process improvement will require strong communication skills, patience, and a solution-oriented attitude. You will get guidance and mentorship from the MBTA's Quality, Compliance and Oversight team. Working in QCO, you will be on the front line of a mission critical engagement essential to the operation and reputation of the MBTA. Based on best fit, Interns/COOP will be placed with one of QCO's three teams. 1. Safety Management Inspection (SMI) Response ensures the CAPs are designed to resolve immediate safety concerns identified in the organizational and operational structure of the MBTA's rail transit system. Over the longer term, QCO's response to the SMI is designed to foster positive, transformative, and sustainable change in the future organizational structure of the MBTA. The team is divided into 4 work streams based. * Workforce * Data, Systems & Communication * Quality Management * Policies, Rules & Procedures 2. Document Management engages with stakeholders throughout the MBTA to develop a comprehensive approach to regulatory-compliant Document Management in support of a safe and reliable transit system. The Document Management team is divided into three strands related to the document lifecycle; these strands are discrete in function but work collaboratively: * Document Control * Records and Information Management * Archives and Digital Asset Preservation Developing systems and standards for document management is integral to producing quality information that is authentic, reliable, usable, findable, and sustainable. Our goal is to overcome existing barriers to information discovery and gathering while supporting access controls, security, and digital preservation to prevent loss or gaps in information. 3. Quality Management is building an enterprise-wide Quality Program which will ensure written standards and processes are established, measured, and tracked within the MBTA's fleet and infrastructure functions. These functions cover quality across the product lifecycle (capital design and construction, engineering, operations, and maintenance). The audits, inspections, and analysis completed within this role will support a learning culture to improve the MBTA's vehicle procurement systems and processes. This position will assist Senior Management and others with their duties related to the delivery, implementation and oversees its response to the FTA findings and directives contained in the SMI report. * Respond to each inquiry, whether from a customer, vendor, or co-worker in a professional and courteous manner. * Attend internal MBTA meetings (virtual and/or in person). * Performs all other duties and projects that may be assigned. SMI Response Duties and Responsibilities * Working under the direction of a Senior Director, interact with line staff, consultants, and management as necessary to ensure timely and correct implementation of Corrective Action Plans (CAPs). * Participate in and assist with regular meetings with the QCO, with Advisory Groups created to assist with Corrective Action Plan (CAP) compliance, and with consultants retained by the MBTA to track progress, troubleshoot problems, and prepare for presentations to the FTA. * Assist the QCO in determining compliance with the Corrective Action Plans (CAPs) agreed to by the FTA and the MBTA. Document Management Duties and Responsibilities * Working under the direction of the Director, interact with DM staff, consultants, and management as necessary to ensure assigned projects are completed in a timely manner. * Participate in regular meetings with Document Management and our departmental stakeholders. * Help organize and enhance access to key documents, which will be shared on different platforms for different users. * Assist with enhancing our current file management system and new internal SharePoint Team site. * Assist with identifying documents and assigning metadata as directed. * Assist with records appraisals as directed. Quality Management Duties and Responsibilities * Working under the direction of the Director, interact with QM staff, consultants, and management as necessary to ensure assigned projects are completed in a timely manner. * Participate in regular meetings with Quality Management and our departmental stakeholders. * Assist in establishing processes that will measure and track the MBTA's fleet and infrastructure functions. * Assist the team with audits, inspections and analysis as directed. Minimum Education * Must be enrolled in a bachelor's or master's degree program at an accredited institution. * Demonstrate excellent analytical, conceptual, and problem-solving abilities. * Communicate clearly and concisely, present ideas in user-friendly language, and will have strong presentation and interpersonal skills. * Establish and maintain effective working relationships with peers. * Conform to shifting priorities, demands, and timelines. * Manage multiple tasks with minimal supervision. None Preferred Experience and Skills * Project Management. * Proficient in MS365.
    $40k-62k yearly est. 16d ago
  • Intern, Policy & Strategic Planning

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The intern on the Policy & Strategic Planning team will be part of a team that develops new policy for the MBTA while also planning for the organization's needs for the future. Depending on skills and interests, an intern would have an opportunity to work with all four business units within the Policy and Strategic Planning team. These include: * The Transit Policy team: creates and maintains a set of rider-centered policies and guidelines for decision making that are grounded in fairness and inclusive of our diverse ridership, that are clear and easy to understand, and that are the product of a visible and transparent process. * The Strategic Transit Planning team: creates, implements, and communicates decision making frameworks informed by our values, that inform the service we provide and help us to achieve our mission, vision, and values. * The Fare Policy team: creates and revises fare policy to increase riders and ridership, address affordability and equity, provide sustainable revenue for the MBTA, and make the system more approachable. * Capital Program Planning team: manages the development, implementation, and analysis of the MBTA's five-year Capital Investment Plan. We collaborate with a variety of stakeholders to assess our capital needs and build a program that advances the Authority's goals. The intern will receive guidance and mentorship from department leaders. The work may include researching and developing new rider-focused policies, supporting the implementation of the MBTA's strategic plan, supporting the development of long-term plans, and analyzing fare policies and products, including policy and operational decisions in preparation for a new, modernized fare payment system - AFC 2.0. This position engages with internal and external stakeholders to make tangible, positive impacts on riders. * Assist MBTA staff to conduct due diligence on potential policy changes, including participating in discussions with peer agencies, reviewing published research and engaging internal stakeholders. * Assist MBTA staff to prepare presentations for decision-makers and the public related to planning initiatives and recommended policy changes. * Support MBTA staff with research and analysis to inform strategic planning and transit planning initiatives. * Determine appropriate data inputs, clean and prepare data sets, and use data to create models which will support policy and operational decision making. * Assist MBTA staff to effectively communicate insights and questions raised as the result of policy and data analysis to both internal and external stakeholders. * Perform all other duties and projects that may be assigned. * Bachelor's degree from an accredited institution. * Currently enrolled in an accredited graduate school program. * Interest in public service, transit, or transportation and how it operates. * Experience with planning, policy analysis, and/or complex data analysis (e.g., some coursework, on-the-job experience, or other experiences). * Experience working responsibly with sensitive items, systems, or data. * Interest in learning about or deepening experience translating and framing complex data into clear choices and impacts. * Highly organized, motivated, and have great attention-to-detail None. Preferred Experience and Skills * Students in public policy, public administration, business administration, urban planning, urban studies, public health, law, or a related field.
    $26k-32k yearly est. 22d ago
  • Quality Assurance Inspector - Construction

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Quality Assurance Inspector for Construction will perform on-site assessments of the construction contractor's implementation of the approved Quality Control (QC) plan and prepare a written report documenting that evaluation. This position will assist field staff in verifying the suitability of the contractor's QC testing and will also be responsible for reviewing MBTA sub-contractor qualifications. * Perform inspections of MBTA construction projects to verify the implementation of the approved project QC plan and adherence to the MBTA quality requirements. * Inspect sub-contractor and vendor work to assure compliance with approved quality plans and adherence to the MBTA quality requirements. * Prepare written quality surveillance reports for the project sites and fabricator shops inspected. * Participate in formal Quality Audits of Contractors' QC Procedures. * Review quality-related submittals for conformance with the plans and specifications. * Recommend issuance of non-conformance reports as needed. * Provide technical guidance regarding QC inspection and testing to field staff. * Work with MBTA field staff to verify non-conforming work is resolved in accordance with approved procedures. * Review MBTA Sub-Contractor acceptance requests for conformance with specified criteria. * Complete other related tasks as assigned. * Will report to the Senior Quality Control Engineer. * Drive a company or personal vehicle to work sites to perform Quality Control Inspections as needed. * Perform all other duties and projects that may be assigned. * A Bachelor's degree from an accredited institution in Engineering, Construction Management, or a related field. * Five (5) years of experience performing quality control inspections. * Formal Quality Control training from a recognized agency (NTI, NETTCP, NICET, or similar). * Capable of reviewing contract drawings, specifications, standards, shop drawings, and other technical documents related to construction contracts. * Strong interpersonal, conflict resolution, and good written and oral communication skills. * The ability to use Microsoft Word, Excel, and PowerPoint computer applications. * The ability to address large groups as well as the ability to handle potentially sensitive situations with construction contractors and engineering consultants. * Must possess a valid driver's license. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. * An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. * A master's degree in a related subject substitute for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience Preferred Experience * ASQ-Certified Quality Inspector (ASQ-CQI) certification * ACI Concrete Quality Technical Manager * Certified as an American Welding Society (AWS) Inspector. * NACE Certified Coatings Inspector (Level 1 or higher). * NETTCP Quality Assurance Technologist * NETTCP Concrete Inspector
    $39k-46k yearly est. 6d ago
  • Application Support Specialist

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Application Support Specialist will provide end-user support for internal systems and applications. This position will analyze end-user support requests in order to identify problems, troubleshoot issues, resolve problems, and answer end-user questions. * Provide end-user support for a wide-range of internal industry-specific business applications, with the goal of first call resolution. * Monitor and promptly respond to end-user support requests received via phone, email, or IT ticketing system. * Troubleshoot and work to resolve application technical issues encountered by end-users. * Respond to application functional "how to" questions and inquires posed by end-users and instruct end-users on general application functionality. * Perform detailed documentation of all end-user interactions within the IT ticketing system, including troubleshooting steps performed and / or resolution for all support requests. * Escalate issues to appropriate 2nd / 3rd level subject matter experts, when necessary. * Utilize internal and external support documentation to answer questions and resolve issues, including user guides, knowledge base articles, and troubleshooting procedures. * Assist with the creation and maintenance of internal support documentation, including FAQ documents, knowledge base articles, and troubleshooting procedures. * Monitor the uptime and performance of critical systems using SolarWinds, Splunk, and other system monitoring tools. * Perform user access provisioning for applications, including new user account establishment and access permission updates. * Assist with training new team members. * Handle sensitive and confidential information in an appropriate manner. * Respond to each inquiry, whether from a customer, vendor, or co-worker, in a courteous and professional manner. * Work any and all shifts and / or locations as assigned or directed. * Perform all other duties and projects that may be assigned. * Bachelor's degree from an accredited institution in Information Technology or related field. * Three (3) years of experience providing application support, including both functional and technical support, to technology end-users. * Experience in troubleshooting various applications and systems. * Experience communicating technical information to non-technical end-users. * Experience with IT service management / ticketing systems. * Ability and willingness to learn new technologies and applications. * Ability to manage a significant flow of communications, including phone calls, emails, and ticket comments. * Ability to work with many different types of professionals in a fast-paced, constantly changing environment. * Ability to work effectively with a diverse workforce and end-user community. * Excellent attention to detail. * Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams. * Effective organizational, analytical, multi-tasking, time management, and documentation skills. * Strong interpersonal skills to interact with end-users and team members. * Excellent verbal and written communication skills. * Excellent customer service and conflict resolution skills. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. * An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. * A master's degree in a related subject substitutes for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. Preferred Experience and Skills * Experience with transit scheduling, operations management, asset management, vehicle tracking, and/or resource planning applications. * Experience or interest in the public transit, transportation, utilities, and / or logistics industry. * Experience in business industries with 24 x 7 operations. * Experience with cloud platforms, such as Azure or AWS. * Experience with industry-specific ERP systems. * Experience with ServiceNow.
    $49k-79k yearly est. 10d ago
  • Assistant Medical Director

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Assistant Medical Director is a senior member of the MBTA Occupational Health Services department and is responsible for assisting in directing the MBTA Medical Department. Provide leadership in occupational health policy, programs, and issues, including medical standards for employment. In addition to assisting oversight of the MBTA Medical Clinic, the Assistant Director will assist in the MBTA NON-TREATING medical clinic to facilitate physical assessment of MBTA employees/applicants for fitness for duty. Perform Physical examinations to determine fitness for work and/or hire. * Serve as Medical Examiner and perform Department of Transportation (DOT) physical examinations. * Perform physical exams including DOT, non-DOT, pre-employment, and annuals as required by regulation and policy. * Ensures that the OHS programs are compliant with governmental and regulatory requirements. * Interpret tests, analyses, and diagnostic images to determine applicant/employee fit for work status. * Notate findings in applicant/employee electronic chart including follow-up notes. * Review complex medical documentation and findings and consult with employees and his/her physician to determine fitness for duty. * Supervise Physician Assistant (s) (PA) and Nurse Practitioner (s) (NP) including Chart Reviews- Charts need cosigning 10-15% monthly. * Monitor employee chronic health conditions for treatment compliance and fitness for duty. * Develop relationships with senior HR, clinical, and leaders at MBTA to understand their needs as it relates to Occupational Health Services. * Provides consultation to MBTA Human Resources staff, senior leadership, and managers on occupational health matters including the interpretation of regulations and standards, potential organizational exposure and liability, fitness for duty cases, job accommodations, and injury and exposure prevention. * Assist in instructing members of the clinical team regarding EKG interpretation and technical aspects of taking EKGs. * Engage with staff to provide feedback and coaching in a positive and proactive manner and exemplifying the role of an occupational health professional. * Prepare cases and appear as an expert medical witness in arbitrations and unemployment insurance. Provide testimony and appear in court for the Law Department as needed. * Work closely with the Employee Assistance Program to monitor Medically Assisted Treatment (MAT) and mental health conditions for treatment compliance and fitness for duty. * Regularly engage in case and chart review and have a systematic approach to performance review that incorporates evaluating the OHS services provided by each staff. As needed, develop a corrective action, coaching and monitoring plan to address areas of concern identified in performance evaluation. * Annually defines and regularly tracks performance goals for OHS. * Develops policies and procedures for Medical Operations and ensures staff are trained and adhere to them. * The Assistant Medical Director of Occupational Health Services is a member of the. Workforce Office. This role involves assisting with identifying and managing enterprise-wide occupational health objectives, identifying budget and resource needs, and coordinating communications as needed. * Perform all other duties and projects that may be assigned. * Medical Degree from an accredited medical college * DOT Examiner Certification (Required) * Five (5) years of knowledge of medical practice related to occupational health. * Two (2) years leadership - people management or large projects. * Knowledge of workplace health and safety concepts and OSHA regulations. * Knowledge of medical policies, regulations, and procedures. * Knowledge of 49 CFR Part 391, Qualifications of Drivers * Knowledge of 49 CFR parts 40, 219, 382 and 655 * Demonstrated interpersonal and collaboration skills. * Superior verbal and communication skills * Skill in developing and maintaining records, writing reports, and responding to correspondence. * Skill in developing and maintaining medical quality assurance and quality control standards. * Ability to react calmly, objectively, and effectively in emergency situations. * Strong organizational skills, attention to detail. * Strong interpersonal skills. * Proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience Preferred Experience and Skills * Board Certified in Occupational Medicine * Medical Review Officer (MRO) certification preferred.
    $187k-302k yearly est. 16d ago
  • Director of Treasury

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Director of Treasury assists in the central function of managing the MBTA's debt portfolio, cash position, and investment accounts. The Director has responsibility for maintaining the bond book, bond accruals, tracking commercial paper, reviewing and approving fuel hedge invoices, maintaining and updating finical disclosure and the production and monitoring of the of the department's debt service and operating annual budget. The Director of Treasury will also assist in the production and evaluation of RFPs and interface with Financial Advisors the MBTA's underwriting syndicate and bond counsel. The Director will also be part of the team that works with the Build America Bureau on RRIF and TIFIA loan development execution and ongoing reporting. The Director will also coordinate with the Finance Department and help prepare presentations to the MBTA Board of Directors and the MBTA's executive leadership. * Maintains tracking of Authority's funding sources, including revenue bonds, commercial paper, bank loans, leases, and federal loans * Create and maintain reports of tax-exempt bond proceed spending on qualified capital projects. * Conduct invoice review and facilitate payments with Accounts Payable and Cash Bank. * Develop the Sustainability Bond report. * Coordinate Treasury's activities with Capital Planning and Oversight and Accounting. * Manage daily banking needs of the Authority, which includes reviewing and releasing wires and coding transactions for the general ledger. * Issues Requests for Proposals (RFPs) and negotiates contracts for banking services, debt transactions, renewals and amendments between enterprise, financial institutions, merchant providers and other vendors. * Interface with commercial and investment banks, trustees, financial advisors, credit card processors, consultants and rating agencies, among others. * Prepare and monitor Treasury Department's annual and quarterly budgets and expenditures. * Assist in production and delivery of quarterly debt disclosure. * Manage fuel hedge invoice review and reporting * Contribute to operational improvements of treasury financial systems', implementation of updates and optimization. * Evaluates and recommends initiatives to enhance risk mitigation and fraud protections. * Evaluates requests for department and enterprise-wide banking services. * Perform all other duties and projects that may be assigned. * Bachelor's degree from an accredited institution in Finance, Accounting, or related field. * Seven (7) years of experience in treasury services and/or a related financial markets role. * Five (5) years of supervisory, managerial, and/or leadership experience. * Knowledge of financial markets, investment management, and financing techniques. * Knowledge of banking, treasury management products and services. * Demonstrated experience coordinating, tracking, and reporting project financials across multiple teams including establishing, maintaining, and tracking project budgets and overall cost control. * Demonstrated experience managing multiple project financials, priorities, and tasks across multiple projects and teams. * Demonstrated experience in overall project execution process. * Working knowledge of Microsoft office and financial management software (SAP, oracle, etc.). * Superior communication skills and the ability to communicate confidently at all levels. * Effective organizational, analytical, confidentiality, quantitative, multi-tasking, and time-management skills. * Have the ability to supervise and work effectively with a diverse workforce. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. * An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. * A master's degree in a related subject substitute for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. Preferred Experience and Skills * A master's degree from an accredited institution in Business Administration, Finance, Accounting, Public Policy, Public Administration, or related field. * Experience in project finance, design/build contracts, technology contracts, and transit fare revenue. * Thorough knowledge of financial legislation, regulation, and practices. * Experience with project management systems and software. * Demonstrated ability to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements.
    $59k-105k yearly est. 30d ago
  • Deputy Director of Admin and Finance

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Deputy Director of Administration and Finance's primary responsibility is supporting the Director of Administration and Finance in execution of their duties, including supervising the capital project budget analyst team. The team, which is composed of multiple analyst and senior analyst positions, is responsible for maintaining over 500 capital project budgets that comprise the MBTA's five-year $9+ billion capital investment plan (CIP) as well as third-party projects overseen by the MBTA. The position is responsible for designing, supervising, and reviewing the team's work, including technical analyses, such as, project budget reviews, cash flow forecasting and budget impact analysis. * Supervise the capital project budget analyst team that maintains and monitors capital project budgets and expenditures for the MBTA's five-year $9+ billion capital program. * Conduct regular budget reviews at key stage gates and regular intervals in the project lifecycle. * Lead monthly variance analysis to understand how projects are progressing relative to schedule and budget. * Ensure analysts are adequately supporting projects through timely review and processing of all change orders, budget revisions, risk reallocations, work order authorizations, invoices, and payments. * Provide training and guidance to finance contacts in all MBTA Departments with capital projects to ensure awareness and compliance with all MBTA finance policies and procedures. * Provide training and instruction on how to use financial software applications including the Capital Management System and Financial Management System (PeopleSoft). * Analyze MBTA Capital Data for inclusion in various ad hoc reports including contract awards, subcontractor payments, invoice processing and DBE participation. * Research and resolve reporting and data discrepancies within the capital financial systems to ensure system processes and controls are in place to support proper financial and project reporting. * Assist IT and all MBTA Departments with the planning, development, testing, and implementation of new system enhancements to ensure accurate and timely data integration and cross functionality between financial systems. * Perform all other duties and projects that may be assigned. Supervision * Admin & Finance Team including Senior Budget Analysts and Budget Analysts. * Bachelor's degree from an accredited institution in Business, Finance, or related field. * Five (5) years of experience estimating, developing, implementing, monitoring and/or analyzing budgets for long range and/or capital projects. * Two (2) years of related supervisory, managerial, and/or leadership experience. * Effective organizational, analytical, confidentiality and time management skills. * The ability to use Word, Excel, Access, or Database applications. * The ability to effectively communicate with customers, employees and vendors. * Excellent customer service, conflict resolution and negotiation skills. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. * An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. * A master's degree in a related subject substitutes for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. Preferred Experience and Skills * Experience with PeopleSoft, eBuilder, Primavera, Access or Tableau. * Related experience in the public and/or transit sector.
    $78k-112k yearly est. 6d ago
  • Document Control Coordinator

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Document Control Coordinator is responsible for performing the routine analysis, review, and control of crucial agency documents in alignment with established policies and procedures to ensure quality, safety, and reliability at the MBTA. As a part of an agency-wide initiative, this position plays a critical role in ensuring the availability of accurate, reliable, and up-to-date documents. The Document Control Coordinator may assist with developing and implementing document workflows necessary to support Authority needs. This position will work collaboratively with the entire Document Management team, alert colleagues to issues as they arise, and develop the expertise to suggest potential improvements to processes, workflows, and procedures in addition to related duties as assigned. * Performs document and record control operations according to established policies and procedures to ensure compliance with Agency requirements. * Follows established permission protocols for the access storage, backup, maintenance, reproduction, protection, and disposal of all documents. * Alerts DCM to any issues or problems that arise with systems, processes, or procedures. * Supports activities of Document Control Team engagements with stakeholders. * Follows access and control procedures to comply with requirements for varying levels of security classifications specified by the governing authority. * On occasion be flexible to work all shifts and/or locations as assigned or directed. * Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees. * Perform all other duties and projects that may be assigned * A high school diploma or equivalent (G.E.D.) from an accredited institution * Two (2) years of work experience in document control, document management, information technology, training management or related field. * Experience with documenting your work, project management, and time estimates for management and stakeholders. * Familiarity with the required governance of government records or those in a highly regulated industry, metadata, and controlled vocabularies. * Strong organizational, planning, time management and interpersonal skills. * Proficiency with Word, Excel, PowerPoint, SharePoint, and database applications. * The ability to read, interpret and make recommendations based upon technical documents and drawings including blueprints, maintenance manuals, specifications, and schematics. * Experience working with archives and records management. * The ability to work in an active railroad and maintenance environment and the physical constraints associated with the working environments. * The ability to quickly learn new technologies tools and processes. * The desire to learn and apply learned skills to the role. * The ability to effectively work with employees at all levels within the Authority, vendors, and individuals outside the agency. * Excellent written and verbal communication skills. * Excellent customer service and conflict resolution skills. * The ability to provide internal and external customers with a courteous and professional experience. * Excellent attention to details. * The ability to use sound judgment and prioritize work. * The ability to work any and all shifts and/or locations as assigned or directed. Preferred Experience and Skills * Bachelor's degree from an accredited institution. * One (1) year of large scale/enterprise-wide program, project management and/or staff management. * Experience with transit or government documentation requirements. * Experience with the MA State Archives RCB. * Experience with eBuilder software. * Understanding of document lifecycle and how Document Management supports quality.
    $53k-72k yearly est. 2d ago
  • Software Engineer

    MBTA 4.8company rating

    MBTA Job In Boston, MA Or Remote

    The Software Engineer applies engineering best practices to public transit software systems and products. Sometimes this means coding new applications from scratch. Other times this means using the best solutions the community has to offer. We use cloud services, open-source software, and modern tools as much as possible. Knowing what to build and reuse ensures that we optimize our time and efforts so we can focus on delivering the best value to our riders. Duties and Responsibilities: Write production-quality software Create appropriate unit and integration tests Deliver product features on time Design systems and architectures that scale Communicate openly with the team about issues and improvements Collaborate with other engineers to reason through code together Protect the data security and privacy of the MBTA and its riders Help team members learn skills and overcome obstacles Work and communicate effectively with product, design, and other stakeholders within the MBTA Minimum Requirements/Qualifications Solid understanding of fundamental programming concepts Interest in applying functional programming to solve problems At least two years of professional experience writing software Willingness to work on front and backend depending on the product need Preferences Include: Experience with Elixir (can be learned on-the-job), Ruby, Python, or SQL Experience with Javascript, Typescript, or React Experience with GTFS or real-time information Location: This role can be 100% remote or hybrid. As a contracted role for the MBTA, we are only able to employ people living in the following states - ME, MA, NH, RI, and VT. At this time, we are only able to hire US residents who will reside in the US for the duration of their employment Compensation: Pay rate range is $75 - $98 per hour (W-2), up to 1880 hours per year.
    $75-98 hourly 60d+ ago
  • Senior Project Manager Bridge and Structures

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Senior Project Manager Bridge & Structures will be the MBTA's lead representative for the Capital Delivery Department who has the responsibility, from inception to completion, for managing complex projects. Responsibilities will include the procurement, management and closeout of design and construction contracts as well as coordination and communication with internal and external stakeholder groups to facilitate both design and construction activities. The Senior Project Manager will ensure that quality standards are maintained throughout design and construction process so that the delivered asset will provide service for the anticipated service life. The purpose of these efforts is the safe, resilient, on-budget and on-time delivery of Capital Projects. * The Senior Project Manager has the responsibility for the project's technical and financial directions and for ensuring external and internal customer satisfaction with project results. * Administer professional service, design and construction contracts, including involvement in design contract and amendment negotiations. * Establish initial project budgets, cost estimates, cash flow projections. * The Senior Project Manager is the main contact between the MBTA and consultant or contractor. * Manage multiple consultant and construction contracts to ensure project and program requirements are fulfilled, and that contract cost and schedule requirements are met. * Manage assigned Capital projects in accordance with all MBTA Manuals, policies and procedures as may be amended from time to time, or program-specific delivery protocols and procedures including but not limited to: Standard Operating Procedures (SOP) Manual; Project Controls Manual; Quality Assurance Manual; Construction Change Management Manual , Field Staff Manual; Contract Administration Policies and Procedures; MBTA Directives published on the MBTA web page or provided directly by the Authority, as well as FTA Circular 4220.1F Third Party Contracting. * Assist in the development of Capital Programs project scopes, budgets, and schedules as part of the capital planning process. * Assist in the procurement of consultants and contractors, as required. * Negotiate project assignments, task orders, amendments, change orders and use of contingency and make recommendations for approval for values above delegated authority. * Ensure that all work has been completed and necessary approvals have been obtained prior to advertising projects for construction, including budget approval, environmental permits and approvals, real estate actions and approvals, force accounts (e.g., utility, traffic, railroad operator), other agency and municipal agreements (e.g., MOU's, MOA's, Interagency Agreements) and other third-party agreements. * Provide monthly and/or quarterly updates of project schedules and budgets. * Monitor project schedules and budgets to ensure financial and schedule milestones are met. * Review, analyze and approve monthly payment and schedule submissions from consultants and contractors. * Coordinate and participate in Project Design Group meetings, value engineering sessions, constructability reviews and risk workshops, as required. * Coordinate project tasks or activities with other Capital Programs personnel, including contract administration, field staff and other project coordinators, as required. Coordinate project tasks with other Departments, including but not limited to Capital Program Support Department, Finance, Engineering and Maintenance and Railroad Operations, as required. * Coordinate project activities with outside agencies, abutters, utility companies, community groups and other third parties affected by the project, as required. * Manage the construction project process from advertisement to contract closeout to ensure the project is completed on time and within budget. * Resolve any conflicts that may occur throughout the life of the project. * Manage on-call and/or emergency repair contracts. * Proactively identifying and resolving potential field issues. * Analyze all contract proposals or bids and provide recommendations for senior management approval. * Secure commitments from MBTA Operating Departments concerning the availability of their resources. * Organize and prioritize workload, be proactive in identifying project needs/requirements. * Provide monthly and/or quarterly updates of project schedules and budgets, prepare project-related correspondence, reports, charts, and presentations utilizing Microsoft Word, Excel, Database, and PowerPoint. * Work independently in addressing complex tasks in a time-sensitive environment. Follow up on actions required for task and project completion while seeking guidance as necessary. * Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's Customer Service quality standard. * Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees. * Drive a company or personal vehicle to visit work sites and/or attend off-site meetings. * Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and Anti-Retaliation policies. * Oversee professional staff including Project Coordinators, Resident Engineers, Construction Inspectors, and other administrative personnel as assigned. * Perform all other duties and projects that may be assigned. * Bachelor's degree from and accredited institution in an engineering discipline, construction management, or directly related field. * Five (5) years of demonstrated experience in the management of large and/or complex transit/railroad, heavy/civil and bridge construction projects (design and/or construction) with individual project/program values in excess of $50 million or related experience in a technical design or construction group supervisory capacity. * Three (3) years of experience in a managerial, supervisory, or leadership capacity successfully leading large projects. * Demonstrated working knowledge of and ability to manage contracts which would include all best practices as it relates to scope/fee negotiation, cost control activities and tasks, schedule control activities and tasks, and other business practices related to the monument of Capital Projects. * Demonstrated ability to supervise and/or oversee a wide variety of technical professionals that would include MBTA staff and consultants working in Field Oversight Services, Project Controls, Change Order management and Quality Assurance. * Working knowledge of industry standards and ability to support project safety. * Effective communication, organizational, analytical, time management, and interpersonal skills. Working knowledge of Microsoft Word, Excel, Database, and PowerPoint applications. * Proven track record of collaboration, transparency, and problem-solving skills. * The ability to effectively communicate with customers, employees, and vendors. * Excellent customer service and conflict resolution skills. * Must possess a valid driver's license. * Availability to work twenty-four (24) hours per day, seven (7) days per week. * The ability to supervise and work effectively with a diverse workforce. Preferred Experience and Skills * Over five (5) years of demonstrated experience in the management of large and/or complex transit/railroad, heavy/civil and bridge construction projects (design and/or construction) with individual project/program values in excess of $50 million or related experience in a technical design or construction group supervisory capacity. * Demonstrated experience working on or managing projects utilizing alternative project delivery methods which could include Design-Build (standard or modified), CM-at-Risk, etc. * Master's degree from an accredited institution in civil or structural engineering, construction management, or related field. * Licensed Professional Engineer in the Commonwealth of Massachusetts or ability to attain through reciprocity. * Registered Professional Engineer in Structural or Civil Engineering. * Nationally recognized certification as a Construction Manager. * Experience in simultaneously managing multiple bridge/tunnel/infrastructure projects with a construction cost of over $20 Million in an operating railroad environment. * Experience in the management capacity of construction projects with CMAR, Design-Build or other alternative project delivery methods. * Strong project controls knowledge and ability to accurately evaluate consultant and contractor cost and schedule submissions and scheduling knowledge (P6). * Familiar with FTA, FRA, MBTA, and MassDOT rules and regulations regarding project delivery, environmental requirements, and permitting. * Familiar with AREMA, AASHTO, and MBTA standards. * Knowledge transit/railroad related safety rules and regulations and conducting work in an operating environment. * Movable bridge design and/or construction experience. * Proficiency in the design and analysis of bridges made from structural steel, timber and reinforced and prestressed concrete. * Knowledge of temporary works/shoring design and installation. * Knowledge of MassDOT, FHWA, and FRA bridge and tunnel inspection requirements and protocols. * Experience in managing on-call bridge and tunnel repair or rehabilitation contracts. * NHI/NBIS certification. * Experience in managing multiple inspection and rating contracts for commuter rail, transit, highway, and pedestrian bridges. * Work knowledge of Bridge Management Software and programs (MassDOT 4D, Ponti's, BRR and Trapeze programs). * Experience using E-Builder or another platform. A Master's degree in a related subject substitute for two (2) years of general experience
    $85k-114k yearly est. 14d ago
  • Security Architect

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The MBTA IT Department's Security Architect will assist the office of the CISO with operationalization of a portfolio of programs, projects, and activities as directed to include information security program management, risk management, and GRC-related projects and activities. The Security Architect will review and evaluate current security solutions while providing recommendations and support to strengthen IT infrastructure. * Provide Information Security and Risk Program Management Support. * Ensure Information Security, Risk, and Privacy Documentation is accurate, current, and relevant to the MBTA in support of the Information Security Portfolio. * Evaluate and enhance alignment of procedures to ensure alignment with the Office of the Executive Office of Technology Services and Security (EOTSS). * Advise on the implementation of security technologies to strengthen IT architecture. * Work with system owners to ensure that appropriate security controls are designed and implemented. * Document and maintain a log of security risks associated with projects and production support. * Identify security design gaps in existing and proposed architectures and recommend changes or enhancements. * Advise on the remediation or patching of vulnerabilities. * Evaluate and provide recommendations for planned changes and transformation of hybrid and cloud hosting environments. * Provide security architecture and engineering recommendations for enterprise infrastructure and applications, SaaS services, Secure Dev Ops, Operational Technologies, and asset management strategies. * Review security and deployment configurations for server and end-user devices including mobile, emerging BYOT (Bring Your Own Technology) strategies, and encompassing threat detection and response solutions. * Ensure that the MBTA vendor ecosystem is properly evaluated, assessed, and managed to minimize risk exposure and risk impacts to the organization. * Utilize the MBTA NIST-based Security and Privacy controls framework, Regulatory environment, and both Commonwealth and MBTA Information Security policy when providing risk-based recommendations. * Perform all other duties and projects that may be assigned. Physical Demands and Working Conditions * The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Available to work all shifts and locations as assigned or directed. * Available to work as per assignment by the MBTA twenty-four (24) hours per day, seven (7) days per week as directed by supervisory staff for severe weather conditions, emergencies or any other circumstances that may potentially impact service or the safety of service. * Have the ability to work any and all shifts and/or locations assigned or directed. Supervision Supervises data and security consultants.Minimum Education Bachelor's degree from an accredited institution in Computer Science, Information Technology, Cybersecurity, or a related field. Minimum Experience and Required Skills * Five (5) years of experience in information security, with a focus on security architecture. * Proven experience in providing security architecture and engineering recommendations for enterprise infrastructure and applications, SaaS services, Secure Dev Ops, Operational Technologies, and asset management strategies. * Experience in application architecture and development patterns. * Strong Understanding of Regulatory Compliance Requirements relevant to the transit industry. * Expertise in Risk Management and Governance, Risk Management, and Compliance (GRC). * Proficiency in Designing and Implementing Security Solutions for IT infrastructure. * In-depth Knowledge of SaaS Technologies: Experience with assessing, implementing, and securing various SaaS solutions. * Experienced in Assessment, Mitigation, and Remediation of Security Vulnerabilities: Ability to identify and address security weaknesses effectively. * Server Experience: Familiarity with server configurations, security, and management. * BYOT (Bring Your Own Technology) Strategy Knowledge: Understanding the security implications and management of BYOT environments. * Network Infrastructure Experience: Proficient in designing and securing network infrastructures, including understanding of network protocols and hardware. * Security Audit Logging and Monitoring: Experience in implementing and managing security log systems, and the ability to analyze and respond to security incidents. * Ability to Evaluate and Recommend Security Architecture and Engineering Solutions. * Familiarity with Vendor Risk Management. * Excellent Communication Skills, both written and verbal. * Strong Interpersonal and Collaborative Skills. * A High School Diploma or GED with an additional seven (7) years of Computer Science, Information Technology, Cybersecurity, or a related field experience substitutes for the bachelor's degree requirement. * An associate degree from an accredited institution an additional three (3) years of Computer Science, Information Technology, Cybersecurity, or a related field substitutes for the bachelor's degree requirement. * A master's degree in a related subject substitutes for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience.
    $88k-145k yearly est. 14d ago
  • Director of Digital Payments

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Director of Digital Payments will be one of the key members of the project team delivering the AFC 2.0 system and overseeing areas of payment processing, merchant services, accounting, revenue reconciliation, and fraud management - critical components in the delivery of a complex Fare Transformation project and ongoing operations. This position will be responsible for financial issues internal to the Fare Transformation system implementation and will ensure revenues are properly received and reported as the new system and processes go live, and that payment transactions are processed accurately and cost-effectively. * Serves as the MBTA's internal working expert on industry standards for payment processing and the implications they have on the MBTA's projects and operations. * Responsible for payment processing, revenue reconciliation, and merchant services issues on the Fare Transformation project through final implementation, closeout of the implementation, and transition to operations. * Oversee the design, review, testing, and pilot work related to the digital payment processing, fare revenue reconciliation, fraud management, accounting, and financial reporting aspects of the MBTA's fare collection systems; document issues and track their resolution in coordination with other Project Managers. * Monitor the development of the MBTA's fare revenue reconciliation, reporting processes, and consulting contracts related to fare revenue system accounting entries, contractor audit procedures, and payment processing. * Work closely with other Project Managers and Finance staff to ensure the accurate integration between the MBTA's fare collection systems, financial systems, and financial data repositories. * Coordinate design, testing, and verification work by others for new payment processing, revenue handling, financial risk and fraud management functions, and related business rules. Actively involved in testing, including: * Payment transaction cost optimization as to interchange, aggregation configuration, full utilization of applicable transaction models, and chargeback handling. * Participating in development of business rules related to open payments acceptance to account for technical and financial risk, especially as new rules are published. * Oversee implementation of updated revenue reconciliation and reporting processes for the new fare systems; work with other departments and the Systems Integrator to refine and operationalize these processes as the systems go live. * Perform technical, strategic, and business analyses; make recommendations regarding the MBTA's interactions with payment card brands, issuers, and other payment ecosystem companies, directly or through consultants. * Manage the MBTA's business relationships with payment ecosystem providers and manage procurement processes and negotiations as required for payment-related contracts. * Ensure fare revenue accounting entries are made in accordance with established Authority procedures, working closely with MBTA Finance and Accounting teams. * Develop and implement fare revenue monitoring and assurance practices to monitor payment transactions on an ongoing basis for alignment to contract requirements, payment industry standards, best practices for efficient processing, and fraud. * Serve as the liaison to team leads in Accounting, Finance, IT Financial Systems, and Vendor Management, including facilitating engagements, ensuring reviews of documents are completed within contractual deadlines, and supporting and expediting decision-making necessary to design and configure the new fare system. * Supervise the MBTA's Fare Collection Fraud Detection and Prevention team. * Perform all other duties and projects that may be assigned. * Bachelor's degree from an accredited institution * Seven (7) years of experience with financial accounting principles, general ledger and financial operations and/or digital payment processing experience with point-of-sale devices, EMV, eCommerce, mobile wallet and other payment applications including payment processing controls. * Five (5) years of supervisory/manager/ leadership experience. * Proven experience developing cash and receivables reconciliation processes, compliance monitoring and controls. * Experience with overseeing digital payments processing and cash management operations. * Demonstrated experience with data management and reporting tools, such excel, sequel, etc. * Highly motivated self-starter capable of performing without detailed direction or close supervision. * Highly organized and detail-oriented * Superior oral and written communication skills and ability to communicate confidently at all levels. * Demonstrated experience working constructively with outside auditors. * Collaborates cross functionally with internal & external stakeholders, including contract counterparties and consultants. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor's degree requirement. * An Associate's degree from an accredited institution an additional three (3) years of directly related experience substitutes for the Bachelor's degree requirement. * A Master's degree in a related subject substitute for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience Preferred Experience and Skills * Experience with transit fare revenue management practices * Experience in the transit industry. * Exposure working closely with IT personnel on system implementations. * Ten (10) years of experience financial accounting principles, general ledger and financial operations and/or digital payment processing experience with point-of-sale devices, EMV, eCommerce, mobile wallet and other payment applications including payment processing controls. * Two (2) years of experience managing within credit card industry rules, including rules/standards for PCI, EMV, and interchange, debit routing. * One (1) year of proven large scale and/or enterprise-wide project management experience for system that processes payments from consumers. * Experience negotiating payment processing service contracts. * Experience with managing a financial operation. * Demonstrated project management training or experience with implementing payment processing applications. * Professional association membership and certifications commensurate with experience * Degree in accounting, finance, business, information technology, or related field * Familiarity with payment security
    $96k-135k yearly est. 14d ago
  • Strategic Sourcing Manager

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Strategic Sourcing Manager will work with MBTA departmental leadership to influence and strategically source a wide range of spend by leading strategic sourcing initiatives, negotiating favorable commercial terms with new and existing suppliers, developing strategies to optimize spending, driving transformation efforts, clarifying supplier scopes of work, and creating complex contracts and agreements that support the goals and objectives of the MBTA. This role leads multiple projects simultaneously and requires the ability to establish collaborative relationships with stakeholders across the MBTA. * Leads multiple strategic, high-impact, cross-departmental sourcing projects for a diverse range of spend categories, with individual contract amounts up to $1 billion. * Conducts successful supplier negotiations focused on total cost/value of ownership and ensures all business terms are clearly outlined in supplier agreements and contracts. * Understands and supports business goals by designing and leading sourcing and contracting processes that deliver exceptional total value while enhancing organizational capability and overall performance. * Facilitates senior-level management through a structured proposal review and evaluation process, including conflict resolution as needed, resulting in consensus, best value decisions and comprehensive documentation. * Provides expertise in scope development to ensure requirements are appropriately defined in procurements and contracts. * Conducts financial analysis, analyzes supply markets, identifies sourcing value levers, creates and executes competitive RFx (RFIs/RFRs/RFPs) and leads evaluations and supplier negotiations. * Builds strong relationships with key stakeholders across the Authority to agree on business goals and key requirements and remove obstacles for the sourcing team. * Ensures compliance to procurement policies and applicable regulations. * Incorporates Supplier Diversity and/or Disadvantaged Business Enterprise practices into procurement activities. * Identifies and leads continuous improvement initiatives within procurement organization and with other departments. * Supports senior management in driving overall procurement strategy, policies, and procedures. * Performs all other duties and projects that may be assigned. Supervision * None * A Bachelor's degree from an accredited institution * Five (5) years of experience in procurement, and/or category management experience. * One (1) year of supervisory, managerial, and/or leadership experience in people management or large projects * Experience leading multiple strategic, high-impact, cross-departmental sourcing projects for a diverse range of spend categories, with individual contract amounts up to $1 billion. * Proven expertise in facilitating senior-level stakeholders through a structured proposal review and evaluation process, including conflict resolution as needed, resulting in consensus, best value decisions and comprehensive documentation. * Demonstrated experience designing and conducting end-to-end procurement processes including strategy development, requests for information (RFI), requests for proposals (RFP), selection team evaluation, best and final offers (BAFO), and contract negotiation. * Demonstrated ability to negotiate highly complex contracts and establish favorable terms and conditions with new and existing suppliers, driving cost savings and enhanced value for the organization. * Ability to work with departmental leaders to design, develop, and document effective scope of work statements that result in effective procurements, quality contracts, and favorable business impact. * Strong networking skills with the ability to build and maintain supportive internal relationships, across all management levels, throughout the organization and its suppliers. * Proficient in supplier management techniques to optimize supplier partnerships and ensure quality services - able to ensure strong working relationships, monitor performance, and implement corrective actions when necessary. * Effective analytical, problem solving, financial, planning, and project management skills. * Advanced knowledge of sourcing and procurement best practices, benchmarking methodologies, performance metrics, lean management, internal controls, and procurement auditing. * Excellent presentation skills including meetings facilitation and presentations. * Proficiency in MS Office (Word, PowerPoint, Outlook, Teams). * Advanced Excel skills. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the Bachelor's degree requirement. * An Associate's degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the Bachelor's degree requirement. * A Master's degree in a related subject substitutes for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience Preferred Experience and Skills * Bachelor's degree preferably in Supply Chain, Engineering, or Business * Master's degree in Business Administration, Engineering, Law degree, or other advanced degree in related field from an accredited institution. * Experience leading procurement efforts according to 801 CMR 21.00, FTA 4220.1F, and/or MGL Chapter 30 Section 39M. * Lean Six Sigma certification or experience. * Experience incorporating Supplier Diversity, Disadvantaged Business Enterprises, and/or small business requirements into procurement processes. * Experience supporting audit requests and preparing audit responses. * Experience designing and documenting procurement procedures. * Understanding of information security, insurance, and/or construction practices and principles
    $69k-96k yearly est. 16d ago
  • Senior Project Manager TOD

    Massachusetts Bay Transportation Authority 4.8company rating

    Massachusetts Bay Transportation Authority Job In Kansas City, MO

    The Senior Project Manager of Transit-Oriented Development (TOD) will lead and oversee the planning, design, and construction of a range of projects on MBTA property, adjacent to MBTA facilities, or which are constructing, integrating with, or impacting MBTA facilities or operations, that are undertaken by external parties such as private developers, contractors, and city/state agencies. The Senior Project Manager of TOD will engage with development teams, municipal and state partners and the MBTA's internal departments to ensure MBTA interests are represented, that assets, operations, and safety are protected and enhanced, and that projects are designed to meet MBTA standards and needs as they move through MBTA required design review, authorizations, construction oversight, and close-out. The Senior Project Manager additionally contributes to program-wide initiatives and engages in mentoring of junior staff, and oversight of project support and field staff. * Manage multiple TOD projects simultaneously, providing coordination among external parties as well as internal MBTA stakeholders that support these projects. * Coordinate project review of plans and specifications with a wide range of internal departments including, but not limited to, Engineering and Capital, Real Estate, System-wide Accessibility, Wayfinding, Engineering and Maintenance, Railroad Operations, and Bus Operations to name a few. Engage with the Department of Public Safety (DPS) in project review as required. * Organize and coordinate a multitude of different types of meetings, including but not limited to, large Project Development Group (PDG) meetings, technical review meetings, and external stakeholder meetings for assigned projects. * Engage with municipalities and development teams in local and state permitting and design process to ensure MBTA interests are represented. * Supervise field support staff, including resident Engineers and Construction Inspectors who provide construction oversight, for assigned projects in order to ensure third-party compliance with construction plans and specifications. * Manage the creation, implementation, and execution of MBTA Force Account Agreements with external developers or contractors; Force Accounts are the mechanism for MBTA reimbursement for services rendered in support of development or construction projects by external parties. * Prepare staffing projections and cost estimates for Force Accounts utilizing project schedules; review and track invoicing for support services provided to external/third-party development projects to ensure that the MBTA is reimbursed for these services and coordinate MBTA Operating Department resource support for projects. * Engage with MBTA Legal and Real Estate teams developing agreements, licenses, and easements for development projects. * Stay in compliance with all necessary railroad certificates and badges (i.e., Transit - MBTA, Commuter Rail - Keolis, and Amtrak). * Critically think through, identify, trouble-shoot, and resolve project issues. * Prepare task orders for consultant services and manage external consultant support for project review and studies; assist with and procurement of consultants as required. * Work with the Director and Deputy Chief in building out TOD material (i.e., SOPs, marketing material, reports, and market research to name a few). * Work effectively and independently, seeking guidance as necessary. Prioritize workloads, work effectively with a wide range of stakeholders, build consensus, communicate effectively, both written and verbally, and prepare and make project presentations. * Supervise Project Coordinators and other professional staff, mentor junior staff within the department, and support on-boarding of new staff. * Respond to each inquiry, whether from a customer, vendor, or co-worker in a courteous and professional manner consistent with the Authority's Customer Experience quality standard. * Manage TOD projects in accordance with the following MBTA Manuals, policies, and procedures, as appropriate: Project Manager's Manual; Project Controls Manual; Quality Assurance Manual; Resident Engineer's Manual; Contract Administration Policies and Procedures; MBTA Guide to Access; MBTA Directives published on the MBTA Web Page or provided directly by the Authority. * Respond, either directly or through others, to emergencies twenty-four (24) hours per day, seven (7) days per week. * Uphold the rights and interests of the Authority while building and maintaining an effective relationship with employees. * Drive a company or personal vehicle to visit work sites and/or attend off-site meetings. * Assist in the management of a workforce by ensuring the fair and consistent application and strict adherence to the rules, regulations, collective bargaining agreements (if applicable) and policies of the Authority including the EEO, Anti-Discrimination and Anti-Harassment and AntiRetaliation policies. * Perform all other duties and projects that may be assigned. Supervision * Field support staff including Resident Engineers and Construction Inspectors. Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions. * A bachelor's degree from an accredited institution in Real Estate, Planning, Project Management, Architecture, Landscape Architecture, or a related field. * Five (5) years of experience in design and/or construction project management (design and/or construction). * Two (2) year of supervisory, managerial, and/or leadership experience. * Excellent organizational, analytical, confidentiality, multi-tasking, time management and interpersonal skills. * Working knowledge of Microsoft Word, Excel, Database and PowerPoint applications. Effective professional written and verbal communication and interpersonal skills. * Proven track record of collaboration, transparency, and problem-solving skills. * The ability to effectively communicate with customers, employees, and vendors. * Excellent customer service and conflict resolution skills. * The ability to take on ambiguous projects with limited information yet still deliver and produce results. * Must possess a valid driver's license. * The ability to supervise and work effectively with a diverse workforce. * A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. * An associate degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. * A master's degree in a related subject substitutes for two (2) years of general experience. * A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience. Preferred Experience and Skills * A master's degree from an accredited institution in Real Estate, Planning, Project Management, Architecture, Landscape Architecture, Engineering, or a related field. * Seven (7) years of experience in project management (planning, design and/or construction) or related experience in a supervisory capacity. * Five (5) years of experience in planning, design or construction of transit-oriented development projects, mixed-use real estate development, or similar types of projects. * Experience managing multiple development projects with a construction cost of $10 million or greater. * Experience managing municipal or state design review and permitting for projects. * Familiarity with MBTA rules and regulation regarding project delivery, environmental requirements and permitting. * Architecture, planning, engineering, construction management or other certification a plus. * Certification in Architect, Landscape Architect, Planning, Real Estate, or construction project management.
    $85k-114k yearly est. 20d ago

Learn More About MBTA Jobs

Jobs From Similar Companies

Jobs from similar companies you might want to view.

Most Common Locations At MBTA

Zippia gives an in-depth look into the details of MBTA, including salaries, political affiliations, employee data, and more, in order to inform job seekers about MBTA. The employee data is based on information from people who have self-reported their past or current employments at MBTA. The data on this page is also based on data sources collected from public and open data sources on the Internet and other locations, as well as proprietary data we licensed from other companies. Sources of data may include, but are not limited to, the BLS, company filings, estimates based on those filings, H1B filings, and other public and private datasets. While we have made attempts to ensure that the information displayed are correct, Zippia is not responsible for any errors or omissions or for the results obtained from the use of this information. None of the information on this page has been provided or approved by MBTA. The data presented on this page does not represent the view of MBTA and its employees or that of Zippia.

MBTA may also be known as or be related to MBTA, Massachusetts Bay Transportation ..., Massachusetts Bay Transportation Authority, Massachusetts Bay Transportation Authority Retirement Fund and Mbta.